Agenda csc 20 june 2016 by Devonport City Council

NOTICE OF MEETING Notice is hereby given that a Community Services Committee meeting of the Devonport City Council will be held in the Council Chambers, 17 Fenton Way, Devonport on Monday 20 June 2016, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.

Paul West GENERAL MANAGER 15 June 2016

AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 20 JUNE 2016 AT THE COUNCIL CHAMBERS AT 6:00PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0

PROCEDURAL............................................................................................. 2

3.1

PUBLIC QUESTION TIME ...................................................................................................................... 2

3.1.1

Questions on notice from the public ........................................................................................... 3

3.1.2

Question without notice from the public .................................................................................... 3

3.2

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3

4.0

COMMUNITY SERVICES REPORTS .................................................................. 4

4.1

Minutes of the Community Development Strategic Special Committee Meeting (D413256) .......................................................................................................................................... 4

4.2

Minutes of the Arts Culture and Tourism Strategic Special Committee Meeting - 26 March 2016 (D418861) .................................................................................................................. 13

4.3

Community Financial Assistance - Review 2015/2016 (D386069) ......................................... 18

4.4

Community Financial Assistance 2016/2017 (D423060).......................................................... 32

4.5

Financial Assistance Request - Devonport High School Centenary Celebrations (D422394) ........................................................................................................................................ 41

4.6

Splash Aquatic Centre - Fees and charges (D422724).......................................................... 46

4.7

CCTV Strategy (D416400) ............................................................................................................. 50

4.8

Partnership Agreements (D416401) ........................................................................................... 71

4.9

Devonport Food and Wine Festival 2016 Review (D419929) ................................................ 94

4.10

East Devonport Public Art Project (D422212) ........................................................................... 99

4.11

Devonport Food Connection Project Status (D423016) ...................................................... 102

4.12

Community Services Report - June 2016 (D419085) .............................................................. 108

5.0

CLOSURE .............................................................................................. 124

PAGE 1 Community Services Committee meeting Agenda 20 June 2016

Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 20 June 2016 commencing at 6:00pm. PRESENT Present Chairman

Ald A L Rockliff Ald C E Emmerton (proxy) Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald S L Martin

Apology

√ √

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

The following apologies were received for the meeting. Ald Laycock Ald Martin

2.0

Leave of Absence Leave of Absence

DECLARATIONS OF INTEREST

PAGE 2 Community Services Committee meeting Agenda 20 June 2016

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.

Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.

A maximum period of time of 30 minutes in total will be allowed for public participation.

A maximum period of time of 3 minutes will be allowed for each individual.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.

A question by any member of the public and an answer to that question are not to be debated.

The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.

PAGE 3 Community Services Committee meeting Agenda 20 June 2016

3.1.1

Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.

3.1.2

Question without notice from the public

3.2

QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 4 Report to Community Services Committee meeting on 20 June 2016

4.0

COMMUNITY SERVICES REPORTS

4.1

MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING File: 30162 D413256

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4

Ensure effective committees

administration

and

operation

Council’s

SUMMARY To present the minutes of the Community Development Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.

BACKGROUND Council has formed three Strategic Special Committees namely the Community Development, Arts, Culture and Tourism, and Sport and Recreation committees. These Committees include representatives from the community together with three Aldermen.

STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit.

DISCUSSION The actions of the following Special Interest Groups were received and noted by the Community Development Strategic Special Committee: 

Building Families



Community Safety



Devonport Sister Cities Association



East Devonport



Learning Communities

There were two recommendations moved by the Committee at their May meeting: 1)

The Community Development Strategic Committee recommends that Council develop guidelines for the creation for an Arts, Culture and Education Community Financial Assistance Scheme and allocation be provided in the 2016/2017 budget.

Council has a range of Community Financial Assistance Grants available by application each year. Two categories, namely Sporting Travel Assistance and Sporting Small Grants are narrow in focus and not available to the Arts, Culture and Education sectors of the community. In response to the above recommendation, a revised Financial Assistance program has been drafted and is subject to a separate report on this agenda.

ITEM 4.1

PAGE 5 Report to Community Services Committee meeting on 20 June 2016

The Community Development Strategic Special Committee recommends Council review the size of the proposed LIVING CITY ground floor parent’s room, taking into account concerns and issues already raised by the Building Families Special Interest Group.

This recommendation originated from the Building Families Special Interest Group. This particular group was provided with an update of the LIVING CITY project, including a review of the ground floor plans of the Multi-Purpose building specifically relating to the proposed Parent’s Room. The group was briefed about other parental and family facilities proposed throughout the building. In earlier consultation the Building Families Special Interest Group expressed their views relating to the functionality, size and proposed amenities of the Parent’s Room. It was felt that at this stage the size remains insufficient and therefore the group has requested this be reviewed. Subsequent to the meeting, the feedback has been passed on to Council’s architects for consideration. The architects have generally been able to accommodate the concerns raised and have prepared revised designs for review.

COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution. There has been no consultation undertaken in relation to either of the recommendations other than discussion at the relevant committees and special interest groups.

FINANCIAL IMPLICATIONS The financial assistance budget has been realigned to suit a revised Financial Assistance program. There has been a minor allocation in the budget to cover an Arts, Culture and Education Community Financial Assistance Scheme.

RISK IMPLICATIONS There are no risks identified as part of this report.

CONCLUSION The minutes of the Strategic Special Committees are provided for Council’s information and the recommendation arising from those minutes listed. Options are provided for Council’s consideration.

ATTACHMENTS 1.

Unconfirmed Minutes of the Community Development Strategic Special Committee Minutes -held 19 April 2016

Unconfirmed Minutes of the Community Development Strategic Special Committee Minutes - held 31 May 2016

ITEM 4.1

PAGE 6 Report to Community Services Committee meeting on 20 June 2016

RECOMMENDATION That it be recommended to Council that the minutes of the Community Development Strategic Special Committee meetings of 19 April and 31 May 2016 be received and it be noted that both recommendations raised by the Committee have been addressed.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 4.1

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 7 Unconfirmed Minutes of the Community Development Strategic Special Committee Minutes -held 19 April 2016

ITEM 4.1

ATTACHMENT [1]

PAGE 8 Unconfirmed Minutes of the Community Development Strategic Special Committee Minutes -held 19 April 2016

ITEM 4.1

ATTACHMENT [1]

PAGE 9 Unconfirmed Minutes of the Community Development Strategic Special Committee Minutes -held 19 April 2016

ITEM 4.1

ATTACHMENT [1]

PAGE 10 Unconfirmed Minutes of the Community Development Strategic Special Committee Minutes - held 31 May 2016

ITEM 4.1

ATTACHMENT [2]

PAGE 11 Unconfirmed Minutes of the Community Development Strategic Special Committee Minutes - held 31 May 2016

ITEM 4.1

ATTACHMENT [2]

PAGE 12 Unconfirmed Minutes of the Community Development Strategic Special Committee Minutes - held 31 May 2016

ITEM 4.1

ATTACHMENT [2]

PAGE 13 Report to Community Services Committee meeting on 20 June 2016

4.2

MINUTES OF THE ARTS CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE MEETING - 26 MARCH 2016 File: 30157 D418861

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4

Ensure effective committees

administration

and

operation

Council’s

SUMMARY To present the minutes of the Arts, Culture and Tourism Strategic Special Committee. This Committee provides the conduit between a number of Special Interest Groups and Council.

STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act 1993, a Council may establish Special Committees on such terms and for such purpose as it thinks fit.

DISCUSSION The actions of the following Special Interest Groups were received and noted by the Arts, Culture and Tourism Strategic Special Committee:    

Devonport Maritime and Heritage Devonport Regional Gallery Public Art Devonport Food and Wine Festival

The Arts, Culture and Tourism Strategic Special Committee recommends: 

Council endorses the Devonport Maritime and Heritage Special Interest Group to submit an Expression of Interest to be the host location for the Australia Maritime Museums Council bi-annual conference, either pre or post the Australian Wooden Boat Festival 2019.

The Devonport Maritime and Heritage Special Interest Group has been exploring the concept of Devonport establishing a maritime conference for some time. The group believes that such a conference would be an opportunity to utilise the new conference facilities along with obvious synergy with Devonport’s long relationship and connection to maritime industries. It is seen as an opportunity to promote the Bass Strait Maritime Centre and Julie Burgess and attract other similar vessels to Devonport. After investigation and exploration of the conference, the group has concluded that rather than create an additional event in this space, hosting an existing event would be the preferred option. The nature, size and components of existing conferences has been examined, with the group believing that the Australia Maritime Museums Council biannual conference is the most suitable for Devonport with an aim to host it either pre or post the Australian Wooden Boat Festival in 2019. ITEM 4.2

PAGE 14 Report to Community Services Committee meeting on 20 June 2016

Should Council be supportive of this concept, more detailed investigation will be undertaken and subject to a report at a later date.

FINANCIAL IMPLICATIONS Should Council support the recommendation, a further report on proposed provisional operational expenditure commitments will be provided at a later date.

RISK IMPLICATIONS There are no risk implications which relate to this report.

CONCLUSION The minutes of the Strategic Special Committees are provided for Councilâ&#x20AC;&#x2122;s information and there is one recommendation arising from those minutes.

ATTACHMENTS 1.

Arts Culture and Tourism Strategic Special Committee Minutes 26 May 2016

RECOMMENDATION That it be recommended to Council that the minutes of the Arts, Culture and Tourism Strategic Special Committee meeting held on 24 March 2016 be received and noted and that: 1.

Council support the Devonport Maritime and Heritage Special Interest Group submitting an Expression of Interest to be the host location for the Australia Maritime Museums Council bi-annual conference, either pre or post the Australian Wooden Boat Festival 2019.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 4.2

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 15 Arts Culture and Tourism Strategic Special Committee Minutes 26 May 2016

ITEM 4.2

ATTACHMENT [1]

PAGE 16 Arts Culture and Tourism Strategic Special Committee Minutes 26 May 2016

ITEM 4.2

ATTACHMENT [1]

PAGE 17 Arts Culture and Tourism Strategic Special Committee Minutes 26 May 2016

ITEM 4.2

ATTACHMENT [1]

PAGE 18 Report to Community Services Committee meeting on 20 June 2016

4.3

COMMUNITY FINANCIAL ASSISTANCE - REVIEW 2015/2016 File: 30690 D386069

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3

Attract and promote equitable distribution and sharing of financial and other resources throughout the community

SUMMARY To report on the outcomes of the Community Small Grants, Economic Development and Events Sponsorship, Rate Remissions, Small Sporting Grants, Sporting Travel Assistance Grants and Donations projects funded by Council in 2015/16.

BACKGROUND Through the provision of a Financial Assistance Scheme, the Council supports projects, programs and activities developed for the benefit of Devonport’s residents and visitors. Six areas of assistance are available, all of which are the subject of this report: 

Community Small Grants – provides up to $3,000 to non-profit organisations to deliver programs that enhance health and well-being, environmental sustainability, arts, culture and heritage, and sports and recreation. Includes activities to improve safety, undertake minor capital works, and purchase equipment.



Economic Development and Events Sponsorship – provides support for social, cultural, environmental, sport and recreational initiatives and events held in Devonport that attract locals and visitors creating commercial benefits for the City.



Rate Remissions – provides rate support for social, cultural, environmental, sport and recreational initiatives and events held in Devonport that attract locals and visitors creating commercial benefits for the City.



Small Sporting Grants - provides up to $3,000 towards one-off activities or projects being undertaken by non-profit sporting groups, sporting club associations or voluntary sporting associations within the City.



Sporting Travel Assistance Grants - provides travel assistance to compete at national or international sporting competitions to sporting groups, organisations or individuals who reside within the City.



Donations - provides assistance to groups, organisations or individuals within the City whom are not eligible for sponsorship under any other Financial Assistance Program.

STATUTORY REQUIREMENTS The Local Government Act 1993 Section 77 outlines Council’s requirements in regard to grants and benefits:

ITEM 4.3

PAGE 19 Report to Community Services Committee meeting on 20 June 2016

(1)

A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate. (1A) A benefit provided under subsection (1) may include –

(2)

(a)

in-kind assistance; and

(b)

fully or partially reduced fees, rates or charges; and

(c)

remission of rates or charges under Part 9.

The details of any grant made or benefit provided are to be included in the annual report of the council.

The details of awarded grants will be reported in the 2015/16 Annual Report.

DISCUSSION Community Small Grants Under the Community Small Grants program thirteen (13) projects were funded totalling $25,956.76. At the time of this report four (4) projects were acquitted and one organisation did not accept the grant. Information contained within the “description” and “achievements” sections of the tables below has been provided by the funded organisation. Similarly, “Project Surplus/(deficit)” relates to the financial result of the event or activity to the organisation. Organisation

North West Film Society

Project Title

Seniors Week Film

Grant Amount

$418.26

Income

$521.93

Expenditure

$836.52

Project Surplus / (Deficit)

$(314.59)

Description

“Our aim in the North West Film Society (NWFS) was to invite a sizeable number of Devonport Seniors (who were not already members of our society) to our Seniors’ Week film night on 14 October. To achieve this, we chose a film whose story involved 3 people searching for John Lennon in 1966 Spain - & towards the end of the film, actually finding him. So the theme, & also the period 49 years ago, that the movie covered was chosen specifically to appeal to Seniors who would have been coming of age in John Lennon & the Beatles’ time. We had around 20 pre-movie enquiries, & about half that number actually came - some of these had told us they planned to come as our guests, plus several others who just turned up on the night. In addition, an additional one who was unable to attend our Seniors’ Week film, joined us as a new member at our next film night on 4 November. Unexpectedly, three others also joined us as new members on 4 November, but there was insufficient time before the film started to verify whether these 3 were responding to our Seniors’ Week publicity or not. A total, therefore, of 25 - 30 people (& possibly more) who were not previously involved with our society, & who benefitted from our Seniors’ Week film &/or its accompanying publicity. As a result both our full annual (all a year’s 13 films) & part (for 3 - 5 films per year) membership numbers have increased usefully - such that our new membership income from our Seniors’

ITEM 4.3

PAGE 20 Report to Community Services Committee meeting on 20 June 2016

Week film night (though its effect & duration should be spread over their membership period until the end of 2016) was our 4th best in 2015, when October usually only generates about one new, or extended, membership for us. In total, 111 people (our Seniors guests plus our members) attended our Seniors’ Week film night - a record attendance for any of our film shows.” – North West Film Society. Achievements

“Some Seniors came to our film who were previously totally unaware of our film club. Others came & joined us as new members, & yet others who had been our members in the past (but who we had lost touch with) re-enrolled as members again. In addition, & probably equally significant, 10 existing members either became new regular helpers with our film club’s regular duties at our 13 annual film nights, or increased their level of help to us above the amount that they were already giving us - eg at door &/or desk duties on film nights, or in our film selection group. So we were very pleased indeed.” – North West Film Society

No. participants

6 committee members 10 NWFS members (who as a result of Seniors Week are now regularly help out at NWFS events) 111 attended the screening

Organisation

Mersey Community Care

Project Title

Disabled Toilet Facilities

Grant Amount

$3,000

Income

$3,000

Expenditure

$15,579

Project Surplus / (Deficit)

$(12,579)

Description

To provide toilet access for people who have disability or mobility issues, additional toilet facilities.

Achievements

“The organisation hosted a client meet the staff day, catering for 40 clients, who needed the disability toilet access. This function would not have been achieved without the additional toilet facilities.” – Mersey Community Care

No. participants

40 clients have provided positive feedback

Organisation

Devonport Senior Citizens Club Inc.

Project Title

“We need to Pee”

Grant Amount

$3,000

Income

$3,000

Expenditure

$3,000

Project Surplus / (Deficit)

Description

Paint male and female toilets Paint the meeting tv room

Achievements

“The whole clubrooms look much brighter and cleaner.” Devonport Senior Citizens Club Inc.

No. participants

3 people participated in the project, 133 members benefited

Organisation

Melrose Memorial Hall Controlling Authority

Project Title

Hot Water Supply

ITEM 4.3

PAGE 21 Report to Community Services Committee meeting on 20 June 2016

Grant Amount

$2,100

Income

$2,100

Expenditure

$2,100

Project Surplus / (Deficit)

Description

To obtain a safe hot water supply for washing up and hall cleaning purposes.

Achievements

“Since being installed users have been very happy with the gas water supply. Positive feedback from community members and users of the hall.”

No. participants

All Hall Users

The following organisations are yet to submit an acquittal, it should be noted that organisations have until 31 December 2016 to complete funded projects. Under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. Organisation

Devonport Apex Regatta Association Inc.

Project Title

Annual Devonport Apex Regatta

Grant Amount

$3000

Description

58th Annual Devonport Apex Regatta on the Mersey River.

Notes

Acquittal overdue

Organisation

Devonport Rotary Club

Project Title

World Record Attempt

Grant Amount

$500

Description

World Record attempt, washing the most number of cars in a 24 hour period.

Organisation

Eastern Shore Community Connection Inc. – East Devonport Community House

Project Title

Tai Chi for Arthritis

Grant Amount

$3,000

Description

Conduct a pilot program "Tai Chi for Arthritis", for people who have movement disorders such as Arthritis, Parkinson's Disease or Multiple Sclerosis. Weekly classes for 12-14 weeks, as well as training materials and ongoing support for the participant and their support person.

Organisation

Devonport Chaplaincy

Project Title

Fit 2 Learn

Grant Amount

$1,500

Description

Fitness program to promote health lifestyles to young people.

Organisation

Mersey Leven Child Care

Project Title

Cultural Connections

Grant Amount

$3,000

Description

Have a local indigenous member of our community undertake an art and cultural session to celebrate our local art & culture at a) our vacation care program, b) at our playgroup and c) staff and

ITEM 4.3

PAGE 22 Report to Community Services Committee meeting on 20 June 2016

educators, located on site at our Devonport office, providing children, educators, students and family members the opportunity to undertake hands on cultural activities; and (2) provide Cultural Connection Kits to our staff and FDC/IHC educators which will provide them with practical examples, stories, reflective questions and exercises that will enable them to make ‘cultural connections’ with children on an ongoing basis within our education and care programs; a resource that can be utilised for many years. Organisation

Child and Family Centre - East Devonport

Project Title

Music in the Parks

Grant Amount

$2,160

Description

Music therapy program run by a registered music therapist. 45min music sessions held in small parks located in Public Housing areas. Aimed to break down social isolation.

Organisation

Mersey Yacht Club

Project Title

Defibrillator

Grant Amount

$1,422.50

Description

Installation of a Defibrillator

Organisation

Wildlife Rescue and Rehab

Project Title

Native Wildlife Rehabilitation Pens

Grant Amount

$1,470

Description

Portable pens for moving and rehabilitating animals.

Organisation

Australian Breastfeeding Association

Project Title

Updating Local Library and breastfeeding educational resources

Grant Amount

$1,386

Description

Updating Local Library and Breastfeeding educational resources

Two (2) Community Small Grants Projects from 2014/2015 were successfully acquitted. Organisation

East Devonport Community House

Project Title

Community Garden

Grant Amount

$2,000

Income

$2,000

Expenditure

$2,178

Project Surplus / (Deficit)

$(178)

Description

“Transforming the backyard into a usable space, securing 15 workfor-the-dole participants to provide labour (courtesy of Youth, Family and Community Connections -YFACC), and securing sponsorship from Bunnings (Burnie) for materials at cost price.”

Achievements

“Transformation of 30% of the property (backyard) into a usable space for the community of East Devonport; with flat areas for people to safely enjoy. Raised garden beds to increase fresh fruit and vegetable production which will subsidise our food related events. Challenges/Difficulties - Major time constraints (in chronological

ITEM 4.3

PAGE 23 Report to Community Services Committee meeting on 20 June 2016

order)due to 

Complex infrastructure under the ground identified by the Planning Department.



Original landscaper resigning due to declining health.



Time taken to engage new partner (YFACC) and organise 15 work-for-the-dole (WFD) participants to complete the project.



WFD supervisor injured and not returning to the project.



New supervisor not appointed by YFACC for 2 months.



Project vision changing due terrain/interpretation of original plan.



Poor weather.



WFD participants not turning up.



Sponsorship from Bunnings taking 11 weeks to secure.” -– East Devonport Community House

complexity

No. participants

Organisation

Australian Red Cross

Project Title

Youth, Health and Wellbeing Project 2014/2015

Grant Amount

$2,000

Income

$6,627

Expenditure

$6,627

Project Surplus / (Deficit)

Description

“save-a-mate works to promote positive physical health and emotional wellbeing of young people. The program views itself as one aspect of a larger approach to managing alcohol and other drug use in society, with education through workshop format being the primary form of engagement for save-a-mate. The purpose of the program is to drive an agenda of prevention around substance use related harms. Secondary to this is to provide up-skilling in the areas of recognition and response to signs of an overdose. 9 x save-a-mate (SAM) Alcohol and Other Drug Emergency workshops were delivered to young people in the Devonport municipality. Four workshops were delivered at Reece High School, two workshops were delivered at Don College, one workshop with Whitelion, one workshop with TasTAFE start group, and one to the SPACE program. save-a-mate workshops were delivered to 158 people by two experienced and accredited Red Cross trainers. The workshops focused on three areas; equipping the young people with knowledge to prevent, recognise and respond to alcohol and other drug emergencies through a harm reduction framework. The courses also had an additional focus on peer education and encouraged participants to learn practical strategies which may help them to reduce their own or a mate’s risk of experiencing an alcohol or other drug emergency. This included basic first aid tips including learning to put someone in the recovery position. The workshops were highly interactive and provided a nonjudgemental forum for the young people to discuss relevant

ITEM 4.3

PAGE 24 Report to Community Services Committee meeting on 20 June 2016

topics and stories. This supported breaking myths about drugs and alcohol and additionally provided a non-intrusive way to discuss support options for friends and family for both past experiences and future reference. Feedback was sought from participants at the end of each session on program satisfaction (would they recommend the course to someone else), course content (one harm reduction message they would use), and increased confidence in being able to save a mate. Positive feedback was also provided from the teachers/organisation contact providing supervision at the sessions.” Achievements

  

 



No. participants

“158 young people participated in the save-a-mate workshops The save-a-mate team collaborated with 6 different organisations within Devonport to deliver the workshops Young people attending the workshops responded well to the information provided and were able to name up harm reduction strategies that they would use to support themselves and friends. All participants were asked the question would you share this information with others; 94% responded with a resounding yes. Breaking myths & supporting tips and tools for safe AODE use: through conversations that came from participants around personal experiences and myths they had heard of, we were able to talk about what steps could be taken to prevent AOD incidents and what first aid steps could be taken if they were to happen again. The information provided through the workshops gives participants skills & knowledge and strengthens the quality of their health and wellbeing which also can contribute to a safer community (directly relating to the Devonport strategic plan) Positive feedback was received from both organisations and the young people involved. We are looking to deliver further sessions in the Devonport area in the near future.”

158

Economic Development and Events Under the Economic Development and Events Grants seven (7) projects were funded totalling $37,000. At the time of this report four (4) projects were acquitted. It should be noted the economic benefit is based on Tourism Research Australia (March 2015) estimate of a $201 per day spend for visitors staying during the event. Organisation

Cradle Coast Sports and Events

Event title

2016 Devonport Triathlon

Date of event

20-21 Feb 2016

Grant amount

$15,000

Income

$84,305

Expenditure

$87,110

Surplus / (deficit)

$(2,805)

Achievements

“The 2016 Devonport Triathlon achieved some wonderful community

ITEM 4.3

PAGE 25 Report to Community Services Committee meeting on 20 June 2016

benefits in line with our original application. We were able to provide a family oriented, professional and friendly event to visitors and locals, living up to expectations as the Devonport Triathlon being the “people’s race”. The provision of infrastructure and the support with road closures by the Devonport City Council was integral to the success of the event. Groups involved included Don College, Rotary North Devonport, Devonport Lions Club, Ulverstone Scouts, Cradle Coast Triathlon and Multisport, Professional Cross Country Club and Fairbrother Construction. These organisations received a donation for their contribution. Community cohesiveness was promoted throughout the lead up to the Triathlon. CCSE staff delivered letters to local residents detailing the upcoming event, the road closures which may affect them and provided the opportunity for residents to speak with CCSE staff regarding these impacts. Additional focus was placed on community engagement this year with the advertising being geared towards the “Tri-It” Community Triathlon and the “Trikids”, promoting the message “Triathlon is for everyone”. This year we introduced the Trikids Training Clinic with two paratriathletes engaged to run the free clinic which took place on the Saturday afternoon prior to the Trikids event. The training clinic was free for children that had registered for the Trikids event. Approximately 80% of the kids took part in the clinic which was It was met with great excitement and enthusiasm. Following the great feedback we intend to include this in the Devonport Triathlon event schedule annually”. No. participants

500

No. attendees

1,000

Organisation

Cradle Coast Sports and Events

Event title

2016 Devonport Run

Date of event

20 March 2016

Grant amount

$2,000

Income

$24,466

Expenditure

$21,295

Surplus / (deficit)

$ 3,171

Achievements

“The Run Devonport message is simple “A focus on family fun” and getting active, healthy and happy. This message was promoted via social media, radio and our website as well as editorial support from The Advocate. We know our message is reaching and engaging the community through the feedback we received from our survey. See below comments from participants; “That anyone could participate, old and disabled to toddlers. I loved that people were encouraging to one another.” “Even though we are not runners, we could still participate for our own personal achievement (I am on a disability pension), with our children, be a part of something in our community & just have a go!”

ITEM 4.3

PAGE 26 Report to Community Services Committee meeting on 20 June 2016

“Participation by all ages, different distances, something for everyone, great for Devonport.” “Family friendly, you could see the competitors running, toilets close by, eating venues, and fun activities for the little kiddies, the elderly came out from the home and watched the kids and they loved it!””. No. participants

800

No. attendees

1,000+

Organisation

Devonport Athletic Club

Event title

Christmas Carnival

Date of event

29-30 December 2015

Grant amount

$5,000

Income

$95,999

Expenditure

$97,079

Surplus / (deficit)

$(1,080)

Achievements

“With 8,700 people in attendance at the Devonport Carnival the Devonport Council gained enormous favourable publicity, especially in relation to the scoreboard and the Devonport Oval. With a host of International Cyclists competing, including the entire Japanese Cycling Team as well. As Top class runners including Craig Mottram, Ryan Gregson, and Douglas Hamerlok. Former Stawell Gift winner Aaron Stubbs and Tasmanian sensation and crowd pleaser Jack Hale participated. As well top women runners in Genevieve LaCaze and Anneliese Rubie. The two day Carnival provided a venue for patrons to socialise over the Christmas holiday period and experience live, world class athletes in competition”.

No. participants

595

No. attendees

8,700

Organisation

Rotary Club of Devonport North

Event title

2016 Devonport Motor Show

Date of event

20 March 2016

Grant amount

$2,000

Income

$113,448

Expenditure

$61,772

Surplus / (deficit)

$51,676 (Donated to a charitable organisation)

Achievements

“12 caterers reported great trading, with many selling out. Local food outlets out of the venue reported significant trading. 20 trade exhibitors reported an excellent day, all keen to participate next year.”

No. participants

1,300

No. attendees

9,100

ITEM 4.3

PAGE 27 Report to Community Services Committee meeting on 20 June 2016

Mersey Valley Devonport Cycling Club

Project Title

Womenâ&#x20AC;&#x2122;s National Road Series & U19 Selection Races

Date of event

29 April - 1 May 2016

Grant Amount

$1,000

Organisation

Cycling Australia

Project Title

Tour Tasmania

Date of event

October

Grant Amount

$10,000

The following organisation was successful in obtaining a grant, however the group did not return the signed letter of agreement and as such no payment was made. Organisation

Devonport City Strikers Soccer Club

Project Title

National Skills Acquisition Carnival

Grant Amount

$2,000

Description

Devonport Festival of Football, to showcase the best under 16-18 football players in the state.

Rates Remission Under the Rate Remissions program, nine (9) rates remissions were provided totalling $26,517.31. Of these projects eight (8) were fully funded and one (1) partially funded. Organisation

Berwyn Huett â&#x20AC;&#x201C; Renew Devonport Shop

Rates Remission Amount:

$1,236.05

Organisation

Devonport Show Society

Rates Remission Amount:

$5,000

Organisation

East Devonport Tennis Club

Rates Remission Amount:

$1,154.18

Organisation

Van Diemen Light Railway Society Inc. (Don River Railway)

Rates Remission Amount:

$9,574.90

Organisation

Scouts Association of Australia 1st Spreyton Scouts

Rates Remission Amount:

$1,105.37

Organisation

Devonport Girl Guides

Rates Remission Amount:

$1,447.04

Organisation

Scouts Australia, Tasmanian Branch, Mersey District

Rates Remission Amount:

$3,472.65

Organisation

Mersey Rowing Club Inc.

Rates Remission Amount:

$1,617.39

ITEM 4.3

PAGE 28 Report to Community Services Committee meeting on 20 June 2016

Organisation

Mersey Care Inc.

Rates Remission Amount:

$1,911.73

Small Sporting Grants Under the Small Sporting Grants nine (9) projects were funded totalling $24,606.58. At the time of this report four (4) projects were acquitted, these being: Organisation

Devonport Judo Club

Project Title

Scoring System Update

Grant Amount

$700

Income

$700

Expenditure

$1,293

Project Surplus / (Deficit)

$(593)

Description

Upgrade the scoring system used, replacing whiteboards with Televisions. The televisions will also be used to re-play competitions improving training.

Achievements

The Community benefit for the new scoring system will be displayed at the Devonport Judo Competition.

No. participants

6 Volunteers

Organisation

Maidstone Park Management Controlling Authority

Project Title

Defibrillator

Grant Amount

$880

Income

$1,760

Expenditure

$1,760

Project Surplus / (Deficit)

Description

To provide a defibrillator to be located at the Mersey Valley Pony Club.

Achievements

“Achieved”

No. participants

Organisation

East Devonport Football Club

Project Title

Flooring Function Room

Grant Amount

$1,500

Income

$1,700

Expenditure

$1,700

Project Surplus / (Deficit)

Description

Replace Vinyl flooring in bar area of the club.

Achievements

“The completed project has upgraded the function room which is a major venue in the East Devonport community. All users will benefit from this project in the coming months when various activities and functions are held.”

No. participants

10-15

Organisation

Devonport Tennis Club

Project Title

Tennis Court re-fencing

Grant Amount

$3,000

Income

$12,850

Expenditure

$14,847

Project Surplus / (Deficit)

$(1,997)

ITEM 4.3

PAGE 29 Report to Community Services Committee meeting on 20 June 2016

Description

Aim to re-fence 3 of the 9 Plexi-pave courts. Tennis Tasmania has decreed that the Devonport Tennis Club will not have tournaments until the fences are replaced as they are a safety hazard.

Achievements



“Old fence mesh was removed from poles, rolled up and removed



all poles were inspected for rust - 6 new poles were required



unserviceable poles were dug out and new poles concreted in place



all poles were then treated with anti-rust heavy duty paint formula



a new concrete plinth was poured along the west, south and east fence lines



the contractor was then requested to erect the new fence mesh around the poles”

No. participants

The following organisations are yet to submit an acquittal or only submitted partial acquittal, under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. Organisation

Don Steamers Cricket Club

Project Overview

Outdoor Cricket Nets

Grant Amount

$3,300

Description

Upgrade 3 Outdoor Cricket Nets with Soft netting

Organisation

Devonport Bowls and Croquet

Project Overview

Commercial Oven and Hot Plates

Grant Amount

$2,750

Description

Installation of commercial oven and hot plates

Organisation

Devonport Junior Soccer Inc.

Project Title

2016 Devonport Cup (Soccer Tournament)

Grant Amount

$3,000

Description

"The Cup" is one of three major carnivals in the Tasmanian Junior Soccer calendar. Open to Junior Soccer players throughout Tasmania

Organisation

Dragons Abreast North West Tasmania Inc.

Project Title

Purchase Equipment set up for International Standard 10 Seat Dragon Boat

Grant Amount

$3,000

Description

Aim to purchase a second smaller 10seat dragon boat and associated equipment. To assist with smaller group training and competitions.

The following organisation was successful in obtaining a grant, however the group didn’t return previous outstanding acquittal and signed letter of agreement and as such no payment was made. Organisation

Devonport Bulls Rugby Club

ITEM 4.3

PAGE 30 Report to Community Services Committee meeting on 20 June 2016

Project Title

Heartsmart First Aid Defibrillator

Grant Amount

$1,092.50

Description

Purchase of a defibrillator to be used by Devonport Rugby Club and Don Cricket Club.

Donations Seven (7) donations grants to the value of $830 were provided during the 2015/2016 financial year. They are not required to be acquitted. Organisation

Devonport High School

Project Title

End of Year Award

Grant Amount

$50

Organisation

Reece High School

Project Title

End of Year Award

Grant Amount

$50

Organisation

Spreyton Primary School

Project Title

End of Year Award

Grant Amount

$50

Organisation

Allira Batbrush

Project Title

Rotary Study Exchange

Grant Amount

$100

Organisation

Devonport Show Society

Project Title

Annual Show – Section Prize

Grant Amount

$80

Organisation

Claire Williams

Project Title

Catering – After School Reading Club LINC

Grant Amount

$250

Organisation

Devonport Orchid Society

Project Title

2015 Spring Orchid Show

Grant Amount

$250

Sporting Travel Assistance Grants Twenty (20) sporting travel assistance grants to the value of $1,525 were provided during the 2015/2016 financial year. They are not required to be acquitted.

COMMUNITY ENGAGEMENT Details of the grants program including the application process is available on Council’s website and is publicised in July of each year.

FINANCIAL IMPLICATIONS The awarded grants, rates remissions and donations were funded through 2015/2016 Financial Assistance budget allocations.

RISK IMPLICATIONS There are no risks associated with this report. ITEM 4.3

PAGE 31 Report to Community Services Committee meeting on 20 June 2016

CONCLUSION The Community Small Grants, Economic Development and Events Sponsorship, Small Sporting Grants, Sports Travel Assistance and Donations grants programs are avenues for Council to help generate social, cultural, environmental and economic benefits for Devonport.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the report of the Community and Cultural Development Manager outlining community financial assistance outcomes be received and noted.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 4.3

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 32 Report to Community Services Committee meeting on 20 June 2016

4.4

COMMUNITY FINANCIAL ASSISTANCE 2016/2017 File: 30690 D423060

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3

Attract and promote equitable distribution and sharing of financial and other resources throughout the community

SUMMARY To present Council with a proposed Community Financial Assistance model for 2016/2017.

BACKGROUND To support projects, programs and initiatives developed for the benefit of Devonport residents and visitors, Council has traditionally provided a Community Financial Assistance Scheme comprising of a range of grants, remissions and donations, in addition to providing waiver or reduction of fees and in-kind support in the form of labour, plant and equipment. Current formally acknowledged forms of community financial assistance include: 



Donations - provides assistance to groups, organisations or individuals within the City who are not eligible for sponsorship under any other Financial Assistance Program.

For the 2015/2016 financial year the Financial Assistance working group comprising of Mayor Martin, Aldermen Keay and Goodwin, were responsible for assessing the Community Small Grants, Economic, Development and Events Sponsorship Grants, Small Sporting Grants, Rate Remissions and Donations applications. With Sporting Travel Assistance Grants being assessed and administered by the Sport and Recreation Coordinator. The Learning Communities Special Interest Group, the Community Development S24 Strategic Special Committee and the Arts, Culture and Tourism S24 Strategic Special Committee at its meetings have recognised the limitations of the current community

ITEM 4.4

PAGE 33 Report to Community Services Committee meeting on 20 June 2016

financial assistance and that community financial assistance may be enhanced by offering more diverse opportunities.

STATUTORY REQUIREMENTS The Local Government Act 1993 Section 77 outlines Council’s requirements in regard to grants and benefits: (1)

(2)

(a)

in-kind assistance; and

(b)

fully or partially reduced fees, rates or charges; and

(c)

remission of rates or charges under Part 9.

The details of any grant made or benefit provided are to be included in the annual report of the council.

The details of awarded grants will be reported in the 2016/17 Annual Report.

DISCUSSION Based upon advice from the above Special Interest Group and Strategic Special Committees a review of Community Financial Assistance has occurred. The following issues were identified: 

Frequency: The frequency of grants was not responsive and allowed organisations only one opportunity a year to apply. Should a community need or opportunity be identified, there may not be a funding round until the next financial year for funds to be available.



Administration: A range of issues relating to administration are evident. This has led to reduced understanding of the overall financial commitment of Council to community financial assistance, allowed organisations to gain significant financial support from various areas of Council, and the inconsistent provision of in kind support and waiver/reduction of fees across departments.



Assessment and Decision Making: Assessment methodology, process and assessors has varied from formally recognised and recorded processes for Rates Remissions, Community Small Grants, Small Sporting Grants, Economic Development and Donations, to adhoc, not transparently assessed and at times non-recorded financial assistance for in kind support and (not identified during aforementioned), waiver or reduction of fees.



Restrictive Financial Assistance: Formal community financial assistance in the current form is restrictive and is not reflective of community needs and diversity of interests. The grants were not representative of the diverse sectors or interests and heavily focused on sport and recreation outcomes such as infrastructure, equipment purchases, events and individuals, followed by an assortment of community projects. There are no financial assistance provisions for cultural development, events, activities, programs or individual demonstrating excellence, or those demonstrating excellence in academic pursuits.

Recommendations: 

Consolidation of formal grant types. ITEM 4.4

PAGE 34 Report to Community Services Committee meeting on 20 June 2016



Increase the diversity of categories covered by grants and donations, to greater represent the needs and wants of the community.



Include the provision of in-kind support and/or waiver/reduction of fees within the formal grants structure.



Develop an assessment process, including the formation of a panel for the consistent assessment of community financial assistance.



Increase the frequency of grant rounds.

Future Considerations: The below future considerations have been identified below, they have not been addressed beyond this in the report. 

Set cap on the total amount of available financial assistance to any organisation/ event/initiative per financial year, this will assist in ensuring an equitable dispersal of funds.



Further develop the current Community Partnerships grant fund arrangements, to target and develop longer term initiatives and programs which achieve Council's strategic priorities and identified community needs.

Recommendation: Grant Structure Changes It is recommended that the proposed grants and donations format, as noted below in Tables 1-5, is adopted. Table 1: Proposed Community Rates Remissions Format Rates Remissions Purpose

Eligibility

The Devonport City Council recognises the immense benefits provided to our residents and visitors by local community organisations through the provision of activities and services. Granting of a full or partial remittance of the general rate is one method of supporting and assisting local non-profit organisations to cater for and respond to the needs of Devonport residents. Any not for profit community organisation that is legally constituted as an incorporated body. Organisations located in the Devonport municipal area.

Frequency Max Value Proposed Budget 2016/2017 Changes Assessment Process & Timeline

Organisations that own their property or have fully responsibility for the rates in accordance with Section 120 of the Local Government Act. Annual Total Rates Value $30,000 Decrease in proposed 2016/2017 budget allocation to reflect actual 2015/2016 spend. Applications Open 1 July – 31 August Assessment Panel Convene

Early September

Community Service S23 Committee review and endorse assessment panel

Next Community Service S23 Committee Meeting

ITEM 4.4

PAGE 35 Report to Community Services Committee meeting on 20 June 2016

recommendations Council reviews and adopt Next Council Meeting recommendations Table 2: Proposed Major Grants Format Major Grants Purpose

Council values engaged, resilient and inclusive communities that embrace diversity. The Community Grants Program supports organisations for one-off projects, events and activities. Grants must address specific criteria in one of the following categories:

Eligibility

 Community Development  Community Facilities  Cultural Development  Cultural Heritage  Economic Development  Sport, Recreation and Healthy Living  Festivals and Events Any not for profit community organisation that is legally constituted as an incorporated body or under the auspice of one. Operate within the Devonport local government area or can demonstrate the project or program will benefit residents of the Devonport local government area. Have appropriate insurance and adhere to sound workplace health and safety practices. Are able to demonstrate financial viability and competence in project execution. Have no debt to Council, or have entered into scheduled payment arrangements with Council which are being met. Have met acquittal conditions for previous Council grants.

Frequency Max Value Proposed Budget 2016/2017 Changes

For equipment grants, applicants are required to contribute at least 50% towards the cost of the equipment. Twice Yearly $25,000 $140,000 Expansion of category priorities Increased frequency Inclusion of waiver/reduction of fees (parking permits, venue/grounds hire etc.) and in-kind support (labour, plant and equipment)

Assessment Process &

Applications Open

ITEM 4.4

1 July – 31 August

PAGE 36 Report to Community Services Committee meeting on 20 June 2016

Timeline

1 January – 28 February Assessment Panel Convene

Early September Early March

Community Service S23 Committee review and endorse assessment panel recommendations

Next Community Service S23 Committee Meeting

Council reviews and adopt Next Council Meeting recommendations Table 3: Proposed Minor Grants Format Minor Grants Purpose

Eligibility

Frequency Max Value Proposed Budget 2016/2017 Changes

For equipment grants, applicants are required to contribute at least 50% towards the cost of the equipment. Twice Yearly $3,000 $109,000 Expansion of category priorities ITEM 4.4

PAGE 37 Report to Community Services Committee meeting on 20 June 2016

Increased frequency Consolidation of Community Small Grants and Small Sporting Grants.

Assessment Process & Timeline

Inclusion of waiver/reduction of fees (parking permits, venue/grounds hire etc.) and in-kind support (labour, plant and equipment) Applications Open 1 July â&#x20AC;&#x201C; 31 August 1 January â&#x20AC;&#x201C; 28 February Assessment Panel Convene

Early September Early March

Community Service S23 Committee review and endorse assessment panel recommendations

Next Community Service S23 Committee Meeting

Council reviews and adopt Next Council Meeting recommendations Table 4: Proposed Individual Excellence Grants Format Individual Excellence Grants Purpose To support Devonport local government area residents who are performing, competing or presenting at national or international competitions, conferences or events (e.g. sport, arts, cultural, community, heritage, economic and environment).

Eligibility

Funding will assist with expenses incurred whilst attending an activity e.g. travel, accommodation, entry fee and registration. Have been a permanent resident in the Devonport local government area for at least the preceding 12 months Are representing the region by performing, competing or presenting at national or international competitions, conferences or events. Be selected by a recognised governing body (or equivalent) to attend. You must provide a letter of selection. Have met acquittal conditions for previous council funding and have no debt to council. Hold amateur status. Individuals must be selected by a recognised national body and provide a letter of selection.

Frequency

Every two months

ITEM 4.4

PAGE 38 Report to Community Services Committee meeting on 20 June 2016

Max Value

$100 per individual international travel $50 per individual domestic travel

Proposed Budget 2016/2017 Changes

Assessment Process & Timeline

Groups or teams attending the same event can apply for a group total of up to $250. $6,000 Expansion of program from sports travel assistance, to individual development grants which support costs of residents who are performing, competing or presenting at national or international competitions, conferences or events. Increase in proposed budget allocation to reflect increased areas of representation. Applications Open 1 July – 31 August 1 September – 31 October 1 November – 31 December 1 January – 28 February 1 March – 30 April 1 May – 30 June Assessment Panel Convene

Early September Early November Early January Early March Early May Early July

Community Service S23 Committee review and endorse assessment panel recommendations

Next Community Service S23 Committee Meeting

Council reviews and adopt Next Council Meeting recommendations Table 5: Proposed Donations Format Donations Purpose

Eligibility

To provide assistance to groups, organisations or individuals within Devonport local government area who are not eligible for financial assistance under any other Financial Assistance Category. (1)

Operate within the Devonport local government area or are able to demonstrate that the project or program will benefit residents of the Devonport local government area.

(2)

Have appropriate insurance and adhere to sound Workplace Health and Safety practices.

(3)

Are able to demonstrate viability. ITEM 4.4

PAGE 39 Report to Community Services Committee meeting on 20 June 2016

Frequency Max Value

(4)

Have met acquittal conditions for previous council grants and have no debt to council, or have entered into scheduled payment arrangements with council which are being adhered to.

(5)

Organisations deriving the majority of revenue from donations or public subscription.

(6)

Local through to international charity appeals or relief efforts.

(7)

Providing a recognised necessary community service which would otherwise be non-existent.

(8)

Award, trophy or prize provision.

Monthly Up to $50 for prize money, trophy and award requests. Up to $250 for large fundraising events.

Proposed Budget 2016/2017 Changes Assessment Process & Timeline

Relief appeals for local, national, international disasters will be considered on a case by case. $1,200 Decrease in proposed 2016-2017 budget allocation to reflect actual 2015-2016 spend Applications Open

Ongoing

Assessed by delegated officer

First week of the month

Donations reported to Community Service S23 Committee Meeting

Next Community Service S23 Committee Meeting

Donations Council

reported

to Next Council Meeting

Assessment Panel Structure The assessment panel for community financial assistance is detailed below in Table 6. Table 6: Assessment Panel Panel Role

Name

Chair

Alderman Martin Mayor

Member

Alderman Goodwin

Member

Alderman Emmerton

Member

Shane Crawford - Executive Community and Business Services

Member

Brooke de Jong - Community and Cultural Development Manager

Member

Stuart Jones - Marketing, Tourism and Recreation Manager

ITEM 4.4

Manager

Corporate,

PAGE 40 Report to Community Services Committee meeting on 20 June 2016

COMMUNITY ENGAGEMENT No specific engagement other than the convening of the Learning Communities Special Interest Group, Community Development Strategic Special Committee and the Arts, Culture and Tourism and the formation of a review group has occurred.

FINANCIAL IMPLICATIONS The 2016-2017 community financial assistance programs will be delivered within the allocated budget.

RISK IMPLICATIONS There is a risk that community organisations expect and have prepared for grants in the current format, based on precedent of Council consistently offering the same grant types over a number of years.

CONCLUSION The endorsement of the above noted recommendation will generate operating efficiencies, through a streamlined and singular mechanism to access financial assistance. This in turn will create greater visibility and an understanding of the true cost of community financial assistance across and to the organisation. The changes will also support transparent and equitable dispersal of community financial assistance.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that: a.

The report regarding proposed changes to the 2016-2017 Community Financial Assistance be received and noted;

Council endorse the proposed grant structure.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 4.4

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 41 Report to Community Services Committee meeting on 20 June 2016

4.5

FINANCIAL ASSISTANCE REQUEST - DEVONPORT HIGH SCHOOL CENTENARY CELEBRATIONS File: 31002 D422394

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3

Attract and promote equitable distribution and sharing of financial and other resources throughout the community

SUMMARY To consider a request for financial assistance by Devonport High School for their Centenary celebrations to be held in October 2016.

BACKGROUND Devonport High School was established in 1916 as one of four State High Schools established at that time to provide quality post−primary education in Tasmania. The school has established a Centenary Committee consisting of two high school staff and six volunteers who are responsible for organising the program and sourcing funding for the centenary celebrations. As a result, the school has requested $5,000 financial assistance from Council towards the event.

STATUTORY REQUIREMENTS The Local Government Act 1993 Section 77 outlines Council’s requirements in regard to grants and benefits: (1)

(2)

(a)

in-kind assistance; and

(b)

fully or partially reduced fees, rates or charges; and

(c)

remission of rates or charges under Part 9.

The details of any grant made or benefit provided are to be included in the annual report of the council.

DISCUSSION Principal Michael Shaw in a letter to Council dated 26 May 2016 stated: “Dear Aldermen On 14 and 15 October 2016, Devonport High School will celebrate its centenary. A Centenary Celebration Committee, consisting predominantly of local volunteers, has begun to organise the two−day event. •

We are seeking a financial contribution of $5,000 from Devonport City Council to assist with the cost of catering for invited guests and dignitaries.

•

Hiring or purchase of additional furnishings and broadcasting equipment.

•

Hiring of security. ITEM 4.5

PAGE 42 Report to Community Services Committee meeting on 20 June 2016

Devonport City will benefit from the Centenary celebrations because most related activities will take place in Devonport. The event will be promoted as a "Back to Devonport" occasion as well as a centenary celebration. •

Devonport businesses will directly benefit from a large number of visitors.

•

In mail−outs to attendees, the Committee plans to promote activities and venues in and around Devonport.

•

The project will provide a quality promotional activity for Devonport during October to complement other North West Coast events.

Attached is a more detailed description of the Centenary Celebrations project. I hope that our submission will receive sympathetic consideration when Council prepares its 2016−17 Budget.” The project outline is included with this report as attachment 1. Council first workshopped this matter as part of budget deliberations for 2016/17. At the time the school was requesting $5,000 towards the event - specifically for a marquee and outside broadcasting for anticipated overflow from the two school assemblies on Saturday 15 October; and a centenary bursary to assist a Devonport High student to continue their education into years 11 and 12. Following the workshop, Council’s Community Financial Assistance Assessment Panel approved a Community Small Grant of $2,500 to fund the marquee and outside broadcasting equipment. Council’s bursary and scholarship program ceased a number of years ago and it was not thought prudent to introduce another bursary scheme at this time. The school have been informed of the successful Community Small Grant and have been forwarded an agreement which to date has not been signed and returned. It is noted that the recently received background information provided by the school states: The committee originally sought support to hire a marquee, however, this is no longer thought to be necessary for the event. Instead the committee is requesting donation of $5,000 from the Devonport City Council to assist with the cost of staging the event, including: • • •

Catering for invited guests and dignitaries. Hiring or purchase of additional furnishings and broadcasting equipment. Hiring of security.

COMMUNITY ENGAGEMENT No community consultation or engagement has been undertaken in relation to this report.

FINANCIAL IMPLICATIONS Council operates a financial assistance scheme each year. There remains unallocated funds in this budget area which could accommodate the request from Devonport High School and therefore it is recommended that should Council agree to the request, the amount is contributed in the 2015/16 financial year. Any support provided to the school would be in accordance with the Community Small Grant guidelines.

ITEM 4.5

PAGE 43 Report to Community Services Committee meeting on 20 June 2016

RISK IMPLICATIONS Not supporting the event may lead to some criticism of Council for not assisting a wellorganised and high profile local event. The event will be required complete standard documentation and plans required for all events.

CONCLUSION Devonport High School has requested $5,000 financial assistance from Council towards their Centenary Celebrations. Options to either support or decline the funding request are presented for consideration.

ATTACHMENTS 1.

Request For Donation - Devonport High School Centenary Celebrations Devonport High School Background

RECOMMENDATION That it be recommended to Council that: Option 1 The financial assistance request from Devonport High School relating to their Centenary Celebrations be supported with Councilâ&#x20AC;&#x2122;s original offer of $2,500 to be paid within the 2015/16 financial year. Option 2 The financial assistance request from Devonport High School relating to their Centenary Celebrations be supported with $5,000 to be paid within the 2015/16 financial year. Option 3 The funding request from Devonport High School relating to their Centenary Celebrations be declined.

Author: Position:

Shane Crawford Executive Manager Corporate, Community & Business Services

Endorsed By: Position:

ITEM 4.5

Paul West General Manager

PAGE 44 Request For Donation - Devonport High School Centenary Celebrations Devonport High School Background

ITEM 4.5

ATTACHMENT [1]

PAGE 45 Request For Donation - Devonport High School Centenary Celebrations Devonport High School Background

ITEM 4.5

ATTACHMENT [1]

PAGE 46 Report to Community Services Committee meeting on 20 June 2016

4.6

SPLASH AQUATIC CENTRE - FEES AND CHARGES File: 29144 D422724

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.1

Provide sport, recreation and leisure facilities and programs to meet the needs of the community

SUMMARY To seek Council feedback on proposed increases in admission, membership, fees and charges at Splash Aquatic Centre for 2016/17.

BACKGROUND In July 2013 Council resolved to accept the tender submitted by Belgravia Leisure for the operational management of the Devonport Aquatic Centre for a period of 5 years. The corporate responsibilities and procedural requirements of Council and Belgravia were outlined through the Tender process and Specification of Services document, and also through the Facility agreement contract with Belgravia. Belgravia has written to Council seeking an increase in the admission and membership fees and charges at Splash for 2016/17. The Specification of Services document Terms and Conditions relating to admission charges and price increase state; “Following year 1 of the Contract, the Contractor in collaboration with Council will be entitled to set fees and charges for existing programs or services at the Centre as it determines appropriate, provided that no annual fee or charge increase exceeds the Australian Consumer Price Index (CPI) (Australian bureau of statistics) increase for the previous 12 months. Any proposed increase greater than CPI must be approved in writing by Council”. As the majority of the price increases proposed by Belgravia for admission and membership fees are above CPI, endorsement and approval is required by Council.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION The contractual agreement for the operational management of Splash Aquatic Centre outlines that any increase in the fees and charges above CPI must be approved in writing by Council. The proposed price increases submitted by Belgravia Leisure are attached below. Proposed price

Description Current

Jul-16

Aquatics Adult Swim

5.60

5.80

Child Swim

4.60

4.80

Concession Swim

4.60

4.80

ITEM 4.6

PAGE 47 Report to Community Services Committee meeting on 20 June 2016

Family (2 Adults, 2 Children) Swim

$ 15.20

15.80

Non swimming adult entry

2.00

20 Swim Pass – Adult

$ 99.00

$ 101.00

20 Swim Pass – Child

$ 81.00

86.00

20 Swim Pass – Concession

$ 81.00

86.00

10 Family Swim Pass

$135.00 $3 for 30 mins

$ 142.00

3.00

Casual Gym

$ 15.20

15.80

Group Fitness Class

$ 13.20

13.70

Group Fitness Class Concession

$ 10.60

11.00

Casual Older adults

$ 10.60

11.00

10 Visit Group Fitness Pass

$117.00

$ 120.00

10 Visit Group Fitness Pass - Concession

$ 93.60

99.00

65.00

1 hr PT session non member

$ 70.00

90.00

30min PT member

$ 40.00

50.00

1 hour PT member

$ 56.00

70.00

Child Swim Lesson

$ 13.00

13.40

Child Swim Lesson - Concession

$ 10.40

10.70

Adult Swim Lesson

$ 13.00

13.40

Special Needs Swim Lesson

$ 18.00

Waterslide pass

2.00

Adult Fitness

30min PT non member

Swim Lessons

Membership (Full centre) Joining Fee for DD only

$ 50.00

50.00

DD Weekly fee (12 mth commitment - premier)

$ 15.00

15.50

Club month by month option (weekly)

$ 17.95

18.50

Joining Fee for DD only

$ 50.00

50.00

DD Weekly fee (12 mth commitment - premier)

$ 12.00

12.40

Club month by month option (weekly)

$ 14.35

14.80

Joining Fee for Direct Debit Only

$ 50.00

50.00

Direct Debit Weekly fee

$ 11.25

11.60

Joining Fee for DD Only

$ 50.00

50.00

DD Weekly fee (12 mth commitment - premier)

$ 11.25

11.60

$ 50.00

50.00

Membership Concession (Full centre)

Teen Membership (13-15 years)

Aquatic Membership

Aquatic Membership Concession Joining Fee for DD Only

ITEM 4.6

PAGE 48 Report to Community Services Committee meeting on 20 June 2016

DD Weekly fee (12 mth commitment - premier)

$ 9.00

9.30

Direct Debit Weekly fee

$ 8.65

8.90

Admin Fee (for all DD sign ups)

$ 20.00

Swimming Club Membership

The Australian Bureau of Statistics state the Consumer Price Index increase for Australia for March 2016 was 1.3%. In terms of the Recreation and Culture category, the CPI increase for this segment was 0.1 %. Reference http://www.abs.gov.au/ausstats/abs@.nsf/mf/6401.0 The majority of the price increases proposed by Belgravia are well above 1.3%. The price increase for the Centre Membership is an increase of 3.3%, and Learn to swim an increase of 3.08%. These two membership types are the primary revenue drivers for the Centre. A desktop comparison of Launceston and Hobart Aquatic Centreâ&#x20AC;&#x2122;s indicate that although the proposed price increases for Splash are well above CPI, the majority of the membership fees and charges are still lower than Hobart and Launceston. Splash provides a diverse product offering which includes gym, aquatic leisure; warm water exercise and designated water play area. Belgravia has experienced issues with maintaining temperature of the warm water pool and over the last 3 months. Ongoing issues with the co-gen and boiler have resulted in numerous member complaints from users. Council have worked with Belgravia to seek a resolution to the plant room issues, and recommendations from a qualified report in the structural design and operation of the indoor pools to rectify the heating are now being considered. The timing of any proposed increase in fees and charges should take into consideration the current issues being experienced by members. If the increased prices are implemented in September the current maintenance issues will have been resolved.

COMMUNITY ENGAGEMENT Council officers meet regularly with Belgravia staff and management. Council officers also have frequent interaction and feedback from the community, user groups, swim clubs and members regarding the operational management of the centre.

FINANCIAL IMPLICATIONS Council currently have a contract with Belgravia Leisure for a fixed fee for the operational management of Splash Aquatic Centre. The proposed increase in fees and charges are projected to increase the net revenue for the centre, however maintenance and operational costs have also increased over the last 12 months.

RISK IMPLICATIONS Consultation and/or Communication - There is a reputational risk to Council, that any price increase will be seen in a negative light by community members and ratepayers, due to the ongoing issues with the temperature of the indoor warm water pool.

CONCLUSION The increased patronage at Splash Aquatic Centre by the community is a key objective and performance measure. The proposed fees and charges increase are in line with Aquatic Industry standards. ITEM 4.6

PAGE 49 Report to Community Services Committee meeting on 20 June 2016

ATTACHMENTS Nil

RECOMMENDATION That it be recommend to Council that it agrees to the proposed increase in membership and admission charges at Splash Aquatic Centre providing they are implemented from September 2016.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.6

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 50 Report to Community Services Committee meeting on 20 June 2016

4.7

CCTV STRATEGY File: 26910 D416400

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.8.2

Ensure access to Council information that meets user demands, is easy to understand, whilst complying with legislative requirements

SUMMARY The purpose of this report is to present the CCTV Strategy to Council for adoption.

BACKGROUND The existing CCTV solution operated by Council was first implemented in 2000. In 2012 funding was received as part of the Safer Suburbs Program to expand the network to its existing sixteen locations. In 2014 a link was funded by Council to the new Devonport Police station allowing the footage to be viewed either at the Station or Council. This was a significant benefit requiring less Council resources to extract footage for Police purposes. Council’s internal CCTV camera network continues to grow and within Stage 1 of LIVING CITY a significant number of cameras will be installed. It is timely to formulate a strategy to ensure the management and direction all Council’s external and internal camera network is planned.

STATUTORY REQUIREMENTS The use of CCTV by Council is aligned with legislative requirements, guidelines and standards.

DISCUSSION The purpose of this strategy is to enhance the CCTV service that will meet Council’s needs for a four year period covering 2016 through to 2020 and beyond. The Strategy focuses on key elements vital to successful implementation and ongoing operation of CCTV services that would be used by Council staff, Devonport Police and benefit the community. The strategy also examines the internal camera system operated by Council at its assets through the city and the possibility of cameras being used purely for tourism purposes, emergency management, events and venue promotion.

COMMUNITY ENGAGEMENT The draft CCTV Strategy was tabled at the Community Safety Special Interest Committee. Feedback was provided by Committee Members in particularly Tasmania Police. All feedback has taken into account and further discussion will be held with Tasmania Police in October when the Memorandum Of Understanding is due for review between Council and the Police.

FINANCIAL IMPLICATIONS In accordance with the strategy it is proposed that an allocation will be made within the Capital Expenditure Budget for 2017/2018 for new CCTV hardware and software. Council

ITEM 4.7

PAGE 51 Report to Community Services Committee meeting on 20 June 2016

will seek external funding for this project and other projects within the strategy that may incur costs. The exact costs of these projects are yet to be determined, and will be investigated further throughout the timeframe of the strategy. The expenditure is not listed of part of Councilâ&#x20AC;&#x2122;s current five year capital works program. Council is aware that technological changes occur rapidly in this area and future advancement of technologies and software will be monitored at all times to ensure the use of up to date systems and hardware.

RISK IMPLICATIONS Information Technology â&#x20AC;&#x201C; There is strong expectation that CCTV will be provided within the community to improve safety. It is not financially feasible to have all areas of the City covered and therefore selection of appropriate locations for cameras is an important exercise.

CONCLUSION The CCTV Strategy is an important document in ensuring continued improvement in the provision, planning and management of CCTV in the Devonport region. The CCTV Strategy has been drafted with opportunities given for community members via the Community Safety Special Interest Group to provide input and ideas. Consideration has been given to the feedback provided from the community in preparation of the document and it is now recommended to adopt and finalise the CCTV Strategy.

ATTACHMENTS 1.

Draft CCTV Strategy - Indesign

RECOMMENDATION That it be recommended to Council that the CCTV Strategy be adopted.

Author: Position:

Shane Crawford Executive Manager Corporate, Community & Business Services

Endorsed By: Position:

ITEM 4.7

Paul West General Manager

PAGE 52 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 53 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 54 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 55 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 56 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 57 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 58 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 59 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 60 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 61 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 62 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 63 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 64 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 65 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 66 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

Draft CCTV Strategy - Indesign

PAGE 67

ITEM 4.7

ATTACHMENT [1]

Draft CCTV Strategy - Indesign

PAGE 68

ITEM 4.7

ATTACHMENT [1]

Draft CCTV Strategy - Indesign

PAGE 69

ITEM 4.7

ATTACHMENT [1]

PAGE 70 Draft CCTV Strategy - Indesign

ATTACHMENT [1]

ITEM 4.7

PAGE 71 Report to Community Services Committee meeting on 20 June 2016

4.8

PARTNERSHIP AGREEMENTS File: 28693 D416401

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.2

Cultural facilities and programs are well planned and promoted to increase accessibility and sustainability, active engagement and strong participation for the benefit of current and future generations

SUMMARY To endorse a range of partnership agreements.

BACKGROUND Council has a suite of partnership agreements with various organisations. Partnership agreements are generally established where Council provides a financial contribution to an organisation in return for delivery of a service or event. A number of Council’s partnerships will expire on 30 June 2016 and consideration needs to be undertaken whether further partnerships should be established.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION There are a number of partnerships that are due to expire on 30 June 2016:      

Devonport Community House Devonport Brass Band Choral Society Eastern Shore Kommunity Kids (for delivery of Christmas in the East) Carols By Candlelight Arboretum

Other partnerships that Council have in place include with Home Hill and Youth, Family and Community Connections. Devonport Community House The existing partnership agreement between Devonport Community House (DCH) and Council is aimed to ensure the ongoing sustainability of the outreach operations of the DCH, namely the Devonport Playhouse, Devonport Community Garden and Mersey Community Men’s Shed. The Devonport Community House has expressed a desire to continue with the partnership agreement (included as attachment 1). Each of these outreach programs continue to provide valuable opportunities for community members and it is recommended a further partnership agreement of three years is offered to the Devonport Community House. The existing agreement is for $25,000 per year, and whilst the figure will remain the same it is suggested the amount is itemised and differentiated for the three outreach operations. City of Devonport Brass Band Council currently has a three year partnership agreement with the City of Devonport Brass Band (Brass Band) to assist with the organisation’s ongoing sustainability. Council currently ITEM 4.8

PAGE 72 Report to Community Services Committee meeting on 20 June 2016

funds $10,000 per year and in return the Brass Band is required to perform at two civic events and four community events each year. Robert Apse, Acting Treasurer of the City of Devonport Brass Band, indicated via email: “The City of Devonport Brass band would like to continue with our Partnership Agreement with Devonport City Council. Unfortunately, I haven’t received any other suggestions from other committee members other than what was discussed at our meeting with Shane, e.g. Police Check only required for committee members (Working with Vulnerable People card only required for music tutors), and additional funding in 2016-17 of $5,000 to contribute to TCF grant application for new instruments purchase (making total of $15,000, with $10,000 payments for subsequent years). I would like to see the band contribute to additional community music development, with possible school holiday “tryout” programs, and tutoring services for schools without brass instruments. Thank you for the contact details for Carol Bryant; I will arrange to meet with her soon to discuss applying for other grants, especially the Tasmanian Community Fund. Please let me know if you need anything further to assist with the review of our agreement. Thanks” In review of the Brass Band’s financial statements it is clear the funding from Council is a key income item each financial year. Capital expenditure for instrument replacement is a significant cost for a small organisation. The band has indicated assistance with grant applications would be welcomed. It is recommended that a partnership agreement for a further three years is offered to the Brass Band in accordance with the attached draft agreement. The band have requested further funding in year one and during discussions indicated a desire to improve their financial sustainability. Accordingly, a suggested financial structure for the partnership agreement is to fund $12,000 in year one of the agreement, $10,000 in year 2 of the agreement and $8,000 in year 3 of the agreement. Choral Society The partnership agreement between Council and the Choral Society covers three aspects, namely funding for storage costs, the annual Choral Society production and the choir. In a report to the May Council meeting, Council resolved (Min 88/16 refers) to offer the Devonport Choral Society Inc and the Devonport Repertory Society joint occupancy of the large storage space located on the land known as 260 Steele Street subject to the Choral Society acknowledging that its Partnership Agreement with Council will cease on 30 June 2016. This revised storage arrangement covers the agreement clauses relating to storage. As there will no longer be a partnership agreement in place, matters relating to the choir can be addressed through an exchange of letters and any matters regarding the annual production can be negotiated as part of a venue hire agreement with the Devonport Entertainment and Convention Centre. Eastern Shore Kommunity Kids (for delivery of Christmas in the East) Council provides a financial contribution of $2,500 each year for delivery of the Christmas in the East event. This event is growing each year, is very important to the community of East Devonport and has been organised and delivered better each year.

ITEM 4.8

PAGE 73 Report to Community Services Committee meeting on 20 June 2016

Rather than have a formal partnership agreement, it is recommended to continue this event, now with Kids in the Kitchen as the primary contact, as part of Council’s community and events program, with the new collaborative body remaining responsible for event delivery. Carols By Candlelight The partnership between Council and the convenors of Carols by Candlelight is for both a financial contribution from Council of $3,000 for sound, lighting and toilets at the event and musical directorship through Council resources no more than 15 hours per year. Leanne French, Convenor of the Devonport Carols by Candlelight has indicted via email: As per our conversation a couple of weeks ago, I wish to confirm the Devonport Carols by Candlelight committee are wanting to renew our Heads of Agreement arrangement with the Council. This is a valuable community event and it is recommended the partnership agreement continue. There are some administrative changes that need to be altered within the partnership document including review of the hours allocated by Council staff towards the event. Arboretum Council have provided a payment of $33,000 per year for the past three years to assist in the ongoing operations of the Arboretum. Although they are seeking further continuation of the arrangement, they are in sound financial position and would be accepting of a lower amount. Council is in discussions with the Arboretum regarding restoration and use of some old playground equipment. A gifting of this equipment, in combination with a reduced partnership agreement may be a satisfactory outcome. It is recommended to offer the Arboretum $22,000 per annum (inc GST) for the next two years. In addition to the equipment mentioned above, part of the partnership will be to offer Council resources to assist in the preparation of strategic plans for the Arboretum.

COMMUNITY ENGAGEMENT Community consultation has not been undertaken as part of this report. Each of the organisations above have met with Council Officers in recent weeks to discuss the partnership agreements and improvement opportunities in the future. The exact details or the financial amounts included in this report have not been communicated to potential partners.

FINANCIAL IMPLICATIONS Council has a financial assistance budget which satisfactorily covers the agreements noted in this report. The partnership agreements may exclude the partners from accessing additional funds through Council’s remaining Financial Assistance Scheme. Each partner is required to provide an annual report, including financial statements, as part of any agreement.

RISK IMPLICATIONS Partnership agreements allow Council to ensure programs, services and events are delivered with minimum direct involvement from Council resources. Council’s risk exposure is reduced through these arrangements. ITEM 4.8

PAGE 74 Report to Community Services Committee meeting on 20 June 2016

CONCLUSION The partnership agreements have been successful to date. There is genuine benefit to both Council and the community for the continuing operation of partnership agreements as outlined in this report. There is opportunity in the future to target potential partners based on evidence, community need and statistics.

ATTACHMENTS 1.

DCH Partnership Agreement

DCC & DCH request for funding renewal 2016-2019

City of Devonport Brass Band Agreement

HEADS OF AGREEMENT - Carols by Candlelight

Arboretum agreement 2017-19 Draft

RECOMMENDATION That it be recommended to Council that partnership agreements are finalised with: 

Devonport Community House



City of Devonport Brass Band



Carols by Candlelight



Tasmanian Arboretum

Author: Position:

Shane Crawford Executive Manager Corporate, Community & Business Services

Endorsed By: Position:

ITEM 4.8

Paul West General Manager

PAGE 75 DCH Partnership Agreement

ATTACHMENT [1]

ITEM 4.8

PAGE 76 DCH Partnership Agreement

ATTACHMENT [1]

ITEM 4.8

PAGE 77 DCH Partnership Agreement

ATTACHMENT [1]

ITEM 4.8

PAGE 78 DCH Partnership Agreement

ATTACHMENT [1]

ITEM 4.8

PAGE 79 DCH Partnership Agreement

ATTACHMENT [1]

ITEM 4.8

PAGE 80 DCH Partnership Agreement

ATTACHMENT [1]

ITEM 4.8

PAGE 81 DCH Partnership Agreement

ATTACHMENT [1]

ITEM 4.8

PAGE 82 DCC & DCH request for funding renewal 2016-2019

ATTACHMENT [2]

ITEM 4.8

PAGE 83 City of Devonport Brass Band Agreement

ATTACHMENT [3]

ITEM 4.8

PAGE 84 City of Devonport Brass Band Agreement

ATTACHMENT [3]

ITEM 4.8

PAGE 85 City of Devonport Brass Band Agreement

ATTACHMENT [3]

ITEM 4.8

PAGE 86 City of Devonport Brass Band Agreement

ATTACHMENT [3]

ITEM 4.8

PAGE 87 City of Devonport Brass Band Agreement

ATTACHMENT [3]

ITEM 4.8

PAGE 88 HEADS OF AGREEMENT - Carols by Candlelight

ATTACHMENT [4]

ITEM 4.8

PAGE 89 Arboretum agreement 2017-19 Draft

ATTACHMENT [5]

ITEM 4.8

PAGE 90 Arboretum agreement 2017-19 Draft

ATTACHMENT [5]

ITEM 4.8

PAGE 91 Arboretum agreement 2017-19 Draft

ATTACHMENT [5]

ITEM 4.8

PAGE 92 Arboretum agreement 2017-19 Draft

ATTACHMENT [5]

ITEM 4.8

PAGE 93 Arboretum agreement 2017-19 Draft

ATTACHMENT [5]

ITEM 4.8

PAGE 94 Report to Community Services Committee meeting on 20 June 2016

4.9

DEVONPORT FOOD AND WINE FESTIVAL 2016 REVIEW File: 31023 D419929

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.2

SUMMARY To provide Council with an update on the Devonport Food and Wine Festival 2016.

BACKGROUND The Devonport Food and Wine Festival (DFWF) has been an annual event run during March since 2011 and has attracted a number of high profile Chefs as Ambassadors including Luke Mangan, Peter Kuravita, Ben Milbourne, Paul West and in 2016 Scott Pickett. Tetsuya Wakuda is the patron of the Festival. The Festival is governed by the DFWF committee, comprising industry and community representation, and chaired by Ald Laycock. The DFWF celebrates and enhances food and wine excellence through the delivery of events which focus on Tasmanian produce. The Festival unites the industry from paddock to plate by demonstrating an unwavering passion and high level of expertise that has seen Tasmania labelled “The Food Bowl of Australia”. The target market for an event of this magnitude is extremely diverse, and ranges from gourmet to community garden. The DFWF has identified social trends that have influenced consumers across Australia. The marketing strategies for DFWF are based upon the premise: 

Society has an affinity with food, and the love of food which has been established and reinforced to the community through the Master Chef, and My Kitchen Rules media phenomenon. The appeal of these TV shows, and food, transcends age barriers and social class with a market opportunity to include children, adults, community, low end and high end consumption.



Tasmania has already established a strong culture and standard for food and wine events ie Taste of Tasmania and Festivale, which highlight the capacity for the state to successfully execute food and wine events, and an opportunity for the North West to enter.



The North West Coast has a strong brand already established through Taste the Harvest, and a foundation on which to build.

The DFWF run over the month of March 2016 provided an opportunity for the community, business, retail, hospitality and tourism sector to highlight the benefits the North West has to offer.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

ITEM 4.9

PAGE 95 Report to Community Services Committee meeting on 20 June 2016

DISCUSSION The DFWF wrapped up another successful year of bringing food and wine events to Devonport. This year’s festival saw over 30 events at 20 different venues across the region throughout the month of March. The events were varied, with a mix of high-end and low or no cost events and experiences. Feedback from the community has been positive with many foodies already looking forward to next year. The Ambassador, Chef Scott Pickett was a great addition to the festival, performing a number of free cooking demonstrations and creating and hosting a successful Ambassador’s dinner for over 50 people. The DFWF marketing and business plan involves a comprehensive range of promotional and advertising techniques and methods in the lead up to, and during the month of March. March is traditionally saturated with events, and 2016 was no exception. Devonport Food and Wine 2016 faced competition for consumers discretionary dollar spend from a number of events during March including Steamfest, Skyfields Music festival, Forth Valley Blues Festival, Devonport Motor Show and Run Devonport. These events, when combined with Taste the Harvest, and the number of dinners and events scheduled as part of Food and Wine competed for participation numbers and dollars. One of the recommendations for 2017 from the DFWF committee is to change the Festival from March to October. The alternative month would provide increased opportunities for the type of events, involvement of schools and learning institutions, and number of events competing with the Festival. The festival provides an exciting opportunity for local business, community groups and service groups to become part of showcasing the produce that is located in our region. The DFWF also presented a unique product offering to consumers to partake in an event that spans 31 days, and includes a diverse range of products, prices and experiences. To communicate the concept and details of the festival, the DFWF is promoted via: •

Television advertisements – teaser ads and detailed advertisements

•

Radio advertising – a radio campaign utilising the brand awareness of Taste the Harvest, and utilising this as leverage for the month.

•

Social media – face book, websites and web blogs are used in the lead up to, and during the month.

•

Promotional brochures and posters – print media use of posters and brochures are disseminated though a number of mediums and networks.

•

Print media – the DFWF official booklet

The DFWF utilises an extensive range of media tools to promote and advertise the festival. The festival marketing involved: •

The distribution of a 44 page DFWF guide and calendar of events which is distributed across the North West Coast. The booklet was produced in house.

•

TV, print, radio and social media advertising and promotion.

•

On line blogs on the Advocate newspaper website by the Devonport City Council.



Daily event updates on SEAFM and 7Ad by Ald Laycock.

•

Social media updates via Facebook.

The events for DFWF 2016 included a mixture of free community events, dinners, demonstrations, tours and educational activities. Some highlights of 2016 included: 

A Day in the Vines at Ghost Rock ITEM 4.9

PAGE 96 Report to Community Services Committee meeting on 20 June 2016

         

Ambassador chef free public demonstrations at Hundred Acres and Taste the Harvest Ambassador chef Dinner at the Central Taste The Harvest , featuring Scott Pickett Petuna Tours and Tasting Home Hill High Tea Anvers High Tea Lighthouse Sunset Dinner Gardening for Littlies at the Playhouse Growing vegetables in the garden at the Community House Middle Eastern 16 Course Banquet

2017 Festival Planning Planning for the 2017 event has already commenced. The review of Devonport Food and Wine Festival 2016 identified a number of components which will be considered for improvement in the planning for 2017. These components include: ITEM 4.9

PAGE 97 Report to Community Services Committee meeting on 20 June 2016



Consideration of alternative month for Devonport Food and Wine, being October.



Consideration of alternative promotional initiatives. The 2016 DFWF engaged the educational sector through the use of Tas Tafe students. The 2017 DFWF will leverage the relationships gained in 2016 and increase exposure and presence of educational providers, and the linkages to career progression in hospitality and the food industry. The inclusion of primary and secondary schools will provide a new set of promotional and marketing opportunities, to align students, industry and manufacturers through a dish / product of the month cooking challenge.



Consideration of revised role and promotion of Ambassador. Traditionally the Ambassador has primarily been involved in the design of the menu or cooking of the dishes at the Ambassador dinner. In 2017, the committee will investigate the opportunities for the Ambassador to play a major promotional role in their own restaurant, and at food shows in Melbourne and Sydney.



Review of participating venues and locations

It is anticipated that analysis and discussion on the above points will continue to improve the quality and delivery of this event.

COMMUNITY ENGAGEMENT Council have worked collaboratively with the Devonport Chamber of Commerce and Industry, hospitality sector, tourism sector, service clubs, food vendors and the community in relation to the format and program of Devonport Food and Wine Festival. The format and program of events was implemented through consultation and endorsement from key stakeholders and participants, and also the DFWF committee. Council will continue to seek community and industry feedback for DFWF 2017.

FINANCIAL IMPLICATIONS The operational budget for the 2016 DFWF is $30,000 excluding any Council staffing costs. The overall net cost for the Festival was $38,000. The majority of the expenditure fell into three main categories, Ambassador costs, booklet printing and distribution costs and advertising costs.

RISK IMPLICATIONS 

Financial - There is a financial risk to Council that the net cost of the event is directly related to the Ambassador fees, which due to the popularity of mainstream cooking shows, has increased the costs to secure well known chefs. There is also a financial risk associated with changing the event from March to October, as DFWF will be in direct competition with Burnie shines.



Consultation and/or Communication - There is a reputational risk associated with the potential change of month from March to October, and the impact this move may have on Taste the Harvest. The change from March to October is expected to benefit Taste the Harvest , as the number of events throughout the month competed with consumers spend, however conversely there is also a risk that the DFWF attracted consumers to Taste The Harvest. Council’s Marketing, Tourism and Recreation Manager is a member of the Taste the Harvest organising committee, has informed them of a possible change of date for the DFWF and will work through any concerns at future meetings.

ITEM 4.9

PAGE 98 Report to Community Services Committee meeting on 20 June 2016

CONCLUSION The Devonport Food and Wine Festival is a key component of Devonport City Councils events calendar. The event will continue to evolve and the review of 2016 has highlighted a number of areas that may be considered as areas of improvement.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the report relating to the Devonport Food and Wine Festival 2016 be received and noted, and that Council endorse the suggested changes to the operational delivery model of the Festival, including an October timeframe.

Author: Position:

Stuart Jones Marketing, Tourism and Recreation Manager

Endorsed By: Position:

ITEM 4.9

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 99 Report to Community Services Committee meeting on 20 June 2016

4.10

EAST DEVONPORT PUBLIC ART PROJECT File: 30169 D422212

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.3

Develop and implement an integrated approach to public art

SUMMARY To present an update on the East Devonport Public Art Project approved for the East Devonport Retail Precinct.

BACKGROUND The East Devonport Special Interest Group determined to prioritise and deliver on the strategic action “Identify public art work which would give East Devonport a sense of identity” from the East Devonport Community Plan. It was determined that delivering a mural or paste up based public art on twenty-two TasNetworks Utility Junction Boxes within Wright and Murray Street was the preferred project. At its meeting held on 27 July 2015, Council resolved (Min 144/15 refers): That Council note the project brief developed by the East Devonport Special Interest Group in relation to a community public art project and determine to: 1.

Thank the Special Interest Group for its work;

Seek expressions of interest for the project in line with project brief;

Support in principle the project and note that a further report will be provided to Council once expressions of interest have been received and evaluated.

STATUTORY REQUIREMENTS There are no legislative requirements that relate to this report.

DISCUSSION In accordance with Council’s procurement process, an Expression of Interest from suitably qualified artists was sought for the project. Council received two artist submissions that were considered by the East Devonport Special Interest Group and evaluated by a selection panel comprising of community members, Aldermen and Council Officers. Both artist submissions conformed to the expression of interest and are summarised below in Table 1. No. 1 2

Artist

Status

Josh Foley Paul Eggins

Conforming Conforming

Submission Price (ex GST) 9,510 7,748

The selection panel have considered the submissions against each of the weighted selection criteria, these being;    

50% Adherence to Project Objectives 20% Relevant Experience and Resources 20% Value for Money 10% Commission Completion Date ITEM 4.10

PAGE 100 Report to Community Services Committee meeting on 20 June 2016

The evaluation by the committee indicates that Josh Foley scored highest overall against the selection criteria, he was assessed particularly high in “Adherence to Project Objectives” and “Relevant Experience and Resources” and therefore is the preferred applicant. The application for Josh Foley including the budget and an overview of his work and experience is included as a confidential attachment.

COMMUNITY ENGAGEMENT There has been no broad community engagement as a result of this report, other than the convening of East Devonport Special Interest Group on 24 March 2015, 28 April 2015 and 9 June 2015, to develop the project and 30 May 2016 to evaluate the artist submissions. Additionally the East Devonport Public Art Project Selection Panel met on 6 June 2016 to assess the artist submissions against the project selection criteria. It should be noted that the project delivers on a strategic action of the East Devonport Community Plan, which was developed with extensive community collaboration and input into determining priority initiatives for the community.

FINANCIAL IMPLICATIONS The project due to its short term nature is unable to be funded within the existing 2015/2016 Public Art Capital Budget allocation. The Expression of Interest received from Josh Foley totals $9,510. As such, the project will need to be funded within the existing unspent 2015/2016 Community Services operational budget. The Community Services operational budget has a budget of $10,000 for the delivery of liveable community outcomes. No.

Price (ex GST)

Expression of Interest Item

Artwork Design

1,000

Artist Fees

5,000

Workshop Fees

Materials

1,400

Travel and accommodation

1,100

5% contingency

960

490 TOTAL

$10,000

The contingency allowance for this project is 5% of the project costs. The potential for unforeseen issues is low. Council will make payment to project partners prior to the end of the financial year for them to disperse at agreed project milestones.

RISK IMPLICATIONS 

Workplace Health and Safety To mitigate any health and safety risks, a risk assessment will be conducted and a risk management plan will be developed prior to the delivery of the project. This will include a safety induction by TasNetworks.

ITEM 4.10

PAGE 101 Report to Community Services Committee meeting on 20 June 2016

The Terms and Conditions of the Expression of Interest/Request for Quotation will stipulate the requirement to demonstrate the currency of Public Liability Insurance and a Health and Safety Policy, as part of the procurement process. 

Asset & Property Infrastructure The proposed project does not interfere with existing infrastructure and current functional use of the space.

CONCLUSION Taking into account the selection criteria assessment, the selection panel has determined that Josh Foley meets Council’s requirements and is therefore most likely to offer “best value” in relation to the East Devonport Public Art Project and have appointed him to the project.

ATTACHMENTS 1.

Josh Foley - Artist Submission 1

Confidential

RECOMMENDATION That it be recommended to Council that the update report be received and noted.

Author: Position:

Brooke de Jong Community and Development Manager

Cultural

Endorsed By: Position:

ITEM 4.10

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 102 Report to Community Services Committee meeting on 20 June 2016

4.11

DEVONPORT FOOD CONNECTION PROJECT STATUS File: 28697 D423016

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.6.3

Development of partnerships between all levels of government, the private and not for profit sectors that deliver innovative solutions to complex needs and issues in conjunction with the community

SUMMARY To provide an update on the outcomes of the Primary Health Tasmania funded Food Security initiative undertaken by Council in partnership with the Devonport Community House, East Devonport Community House and Heaven’s Kitchen (Gateway Community Care).

BACKGROUND Council, in partnership with the Devonport Food Security Network, received a grant in June 2014 of $350,000 from Primary Health Tasmania to address food insecurity of vulnerable individuals, families and communities in Devonport. The Devonport Food Connection aimed to develop and implement realistic, local solutions to improve long term food security and social inclusion for vulnerable people in Devonport. Key project partners included the Devonport Community House (DCH), East Devonport Community House (ESCH) and Gateway Community Care – Heaven’s Kitchen (HK). These partners formed the core of the Project Steering Committee. The project had two phases: •

Phase (1) Project planning was completed between 10/6/2014 & 29/8/2014 with a funding allocation of $50,000; and

•

Phase (2) Project implementation was completed between September 2014 and June 2016 with a funding allocation of $300,000.

The on-ground component and final report of the project has been completed with the financial audit to be submitted by 31 August 2016.

STATUTORY REQUIREMENTS Development of this project through community engagement and collaboration is in accordance with Section 20 of the Local Government Act 1993; 20.

Functions and powers (1)

(2)

In addition to any functions of a council in this or any other Act, a council has the following functions: (a)

to provide for the health, safety and welfare of the community;

(b)

to represent and promote the interests of the community;

(c)

to provide for the peace, order and good government of the municipal area.

In performing its functions, a council is to consult, involve and be accountable to the community. ITEM 4.11

PAGE 103 Report to Community Services Committee meeting on 20 June 2016

DISCUSSION For the purposes of this project, food security means the ability of individuals, households and communities to access and prepare affordable, nutritious food. It is significant as poor diet lies behind a range of social and health issues and exacerbates conditions like heart disease, diabetes, obesity and some cancers. Despite the rural areas of Devonport and surrounds producing 40% of Tasmaniaâ&#x20AC;&#x2122;s vegetables, there are concerns about distribution and access to fresh healthy locally grown food for both producers and consumers. Unhealthy eating also affects the development and learning capabilities of children and increases anxiety in adults. Research indicates that food insecurity also reduces social inclusion and socialisation skills. There is evidence of social disadvantage in Devonport. It ranks 21 out of Tasmaniaâ&#x20AC;&#x2122;s 29 local government areas using the index of social and economic disadvantage. The index is derived from attributes that reflect disadvantage such as low income, high unemployment, low educational attainment and jobs in relatively unskilled occupations. Food security problems and levels of disadvantage are linked. In Devonport there are a number of successful and practical programs tackling food security by providing access to fresh vegetables and cooking meals. Adults and children are being involved in activities aimed at improving levels of food literacy. There is potential to do more through increased collaboration across the food security whole system. There are four interlinked areas that combine to influence healthy eating: 1.

Supply a. b. c.

Demand a. b. c.

The food people want to eat Preferences and motivations (family and social norms) Social marketing and promotions

Access a. b. c. d. e.

The food that is available where people live work or play Available healthy and unhealthy choices Shops, markets, community gardens and home delivery

Physical proximity to food locations. How far away are the nearest shops? This is linked to town planning. Income: What food can people afford to buy? Transport, access to cars or public transport Availability of social support Skills and knowledge to make healthy choices

Utilisation a. b. c.

Storage capability Food preparation equipment Knowledge and skills in food preparation and cooking

The Food Connection project aimed to develop achievable local solutions incorporating the above areas. In particular the project aimed to improve the capacity of socially isolated and/or vulnerable individuals (children, low income, older persons) to access affordable nutritious ITEM 4.11

PAGE 104 Report to Community Services Committee meeting on 20 June 2016

food, whilst indirectly addressing social status/socialization, health literacy, education and employment, leading to overall improvements in health and well-being. The project’s three objectives included: 1.

Healthy food choices are made easily by improving skills amongst community members to access and use nutritious affordable food;

Maximise the supply and distribution of affordable local produce through improved connections with local growers/suppliers, business and consumers; and

Strengthen institutional and network capacity to support a culture of healthy eating.

Council was the project sponsor and a steering committee of project partners (Devonport Community House, East Devonport Community House, Heaven’s Kitchen and Primary Health Tasmania) guided project implementation. Key Outcomes A number of positive outcomes have resulted from Council’s role in the project as follows: 

Strategic collaboration. Council has worked closely with local and regional organisations around food access issues raising the importance and profile of food challenges.



Harnessing the resources of the community to deliver citizen-centred solutions – an additional $650,977 leveraged from a $350,000 investment by Primary Health Tasmania.



Changed lives – people connected 21,430 times throughout the project. Major breakthroughs in social development and increased sense of belonging for many participants.



Generation and sharing of knowledge - The project built the local picture by improving knowledge of the challenges and opportunities that influence resident’s access to healthy food. Part of this was producing an environmental scan to investigate local level issues impacting food security for residents. Indicators of health and wellbeing, the economic environment, the natural environment, the social environment and the built environment that enable or create a barrier to food security were mapped.



Innovation and Sustainability – A range of new community development programs were delivered to increase skills in accessing and utilizing fresh produce whilst also addressing barriers to social exclusion.

Project Highlights against objectives 1.

Building capacity of disadvantaged individuals to access and use nutritious affordable food. 

The project created 40,926 participant opportunities in skill development programs, formal training and accessing surplus produce across Devonport Community House, East Devonport Community House and Heaven’s Kitchen. Programs delivered in group settings focused on training in cooking, gardening, budgeting, meal planning and dining experiences.



11,478 hours volunteered by community members.



The Devonport Community House conducted a survey of local residents with 58.8% of households surveyed using the Food Shed saying they eat more vegetables than prior to the commencement of the project. ITEM 4.11

PAGE 105 Report to Community Services Committee meeting on 20 June 2016



A range of participants have reported improvements in connectivity and sense of belonging using food as the medium.



Survey results from the Highfield area (Morris Ave) show nearly 60% of people accessing the Food Shed eat more fruit and vegetables because of the Food Shed and food awareness has increased, with many locals trying fruit and vegetables they have never seen before.

Increase the supply and distribution of affordable local produce through improved connections with local growers/suppliers, business and consumers.  78,980 kg fruit, veg, meat, dairy and bakery products donated and distributed to individuals in need. Food distributed through Devonport Food Shed, meals and emergency relief packs at Heaven’s Kitchen and Food Store at the East Devonport Community House. A mobile food van was established by the East Devonport Community House operating as a pop up food market in the green spaces of East Devonport. 

community

200% increase in number of locals, growers and business donating fresh produce, meat and bakery lines.

Strengthen institutional and network capacity to support a culture of healthy eating. 

Generation of weekly newsletter and (www.facebook.com/devonportfoodconnection).

Facebook

site



Delivery of two day forum with 75 participants who developed strategies to build the connection between community groups, growers/sellers, and policymakers.



Partnership with the Mersey Leven Food Hub project to develop a business case for a centralised food storage and distribution system resulted in the development of an on-line purchasing platform that shortens the supply chain (https://www.sitetobite.org.au/shop/vegetables/community-box)



Development of environmental scan for the City.



Development of Community Gardens on Nature Strips guidelines and application process (adopted by Council February 2015 Min 35/15 refers).

Future Direction Many activities established or grown during the project will continue to some degree. This includes distribution of surplus produce by the Devonport Community House, East Devonport Community House and Heaven’s Kitchen as well as range of community development programs. In terms of Council’s involvement in addressing food security the following activities may be continued or commenced over the longer term: 

Policy and plans – incorporate food security into council policy and plans including consideration of developing a food security strategy for Devonport or regionally;



Setting a good example – model healthy food access in council-run activities, facilities and programs;



Regulatory and purchasing power – investigate ways Council can apply regulatory and purchasing powers to drive change for example use financial incentives to increase fresh food outlets; encourage food plantings in public open space etc;



Land use planning – influence land use, business mix and the built environment to promote culture of healthy eating; ITEM 4.11

PAGE 106 Report to Community Services Committee meeting on 20 June 2016



Healthy eating for residents – supporting residents to adopt healthy eating practices;



Growing food locally – supporting residents to grow and harvest food; and



Advocacy – advocate on behalf of community to address some of the challenges around heathy eating such as transport, affordable housing close to shops and transport, promotion of culture of healthy eating.

In the short term, the project partners have met to evaluate the project’s achievements, and given the momentum gained from the project the partners recommend to Council that a coalition or network of agencies interested in pursuing food security priorities should be established and facilitated by Council. This would be similar to continuing with the Devonport Food Security network established by Council in 2012 (Min 25/12 refers).

COMMUNITY ENGAGEMENT The project was conceived by the Council facilitated Food Security Network of community organisations. A broader project-planning workshop was also held with 35 representatives of the whole food system (food relief agencies, transport, health professionals, community non-profits, farmers, policy makers and food retailers). Participants assessed the present situation of food security in Devonport and developed project ideas around the objectives of the Food Connection Project. A communication and community engagement plan was developed as part of the project. Activities delivered as a result include:       

Stall at Taste the Harvest 2015; Participation at Living Lightly Expo 2015; Development of Weekly newsletter; Establishment of facebook site; Delivery of two day capacity building forum to address challenges of food system; Presentations to School for Seniors, Heathy Living Expo (Penguin, TasTAFE Devonport campus; and Delivery of a range of skill development programs and associated promotional material.

As stated above there is a need to continue collaborating with community organisations, neighboring Councils, growers/suppliers, education intuitions and other interested parties to progress food security priorities. Council could re-establish the Devonport Food Security Network as one way to keep the momentum going. Progress from this Network could then be reported to the Community Development Strategic Special Committee.

FINANCIAL IMPLICATIONS External funding of $350,000 was received from Primary Health Tasmania to deliver the Food Connection project. An additional $650,977 was leveraged from the partners and the wider community to deliver project outcomes. All project funds will be expended by 30 June 2016 with the project audit to be submitted by 31 August 2016. Re-establishment of a food security network would not require any additional budget allocation.

RISK IMPLICATIONS There are deemed to be no risks associated with this report.

CONCLUSION The Primary Health Tasmania funded Food Connection project has brought together the project partners to deliver meaningful results to the lives of many. The project has set ITEM 4.11

PAGE 107 Report to Community Services Committee meeting on 20 June 2016

benchmarks that allow better understanding of the food system, and allowed Council to work on a regional level to address some of the imbalances of the food supply, demand and distribution system. Through the re-establishment of a food security network Council would continue to demonstrate leadership around improving food access.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the report of the Executive Officer Community Services be received and Council note the outcomes of the Devonport Food Connection Project and recommend a revised Devonport Food Security Network be established to address food security challenges with progress reported to the Community Development Strategic Special Committee.

Author: Position:

Carol Bryant Executive Officer Community Services

Endorsed By: Position:

ITEM 4.11

Shane Crawford Executive Manager Corporate, Community & Business Services

PAGE 108 Report to Community Services Committee meeting on 20 June 2016

4.12

COMMUNITY SERVICES REPORT - JUNE 2016 File: 29530 D419085

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 April – 31 May 2016.

BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.

STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include:    

Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Tourism, Marketing, Promotion and Events

DISCUSSION 1

COMMUNITY DEVELOPMENT

1.1

Participation Across Facilities/Council Run Events and Activities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction. The following table shows the activities delivered across Council facilities over the past two months. April 2016

Customers through the Door

Number of Program Participants

Devonport Regional Gallery

1077

620

East Devonport Recreation Centre

2659

1950

Devonport Recreation Centre

8303

2739

N/A

Visitor Information Centre

4425

N/A

Bass Strait Maritime Centre

1042

181

Events (various)

ITEM 4.12

PAGE 109 Report to Community Services Committee meeting on 20 June 2016

Julie Burgess

TOTAL

17,548

5,490

TOTAL Previous Year 2014/15

14,545

5,683

May 2016

Customers through the Door

Number of Program Participants

Devonport Regional Gallery

1448

182

East Devonport Recreation Centre

3596

2461

12056

3700

N/A

Visitor Information Centre

2768

N/A

Bass Strait Maritime Centre

639

TOTAL

20,530

6,401

TOTAL Previous Year 2014/15

20,097

5,857

Devonport Recreation Centre Events (various)

Julie Burgess

1.2

Splash Aquatic Centre Council contracts the operations of its Aquatic Centre to Belgravia Leisure. figures below are provided by Belgravia.

The

Year to date comparison

1.3

Attendees

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

Apr-15

YTD

Casual Entry

3,288

4,469

4,193

4,817

8,079

5,096

6,009

4,176

3,514

46,360

Fitness Members

10,100

8,780

7,916

8,509

7,419

8,376

9,427

8,134

7,162

85,969

Learn to Swim

5,740

4,584

4,448

5,370

4,320

4,376

5,840

4,488

4,944

48,694

Lane Hire

721

896

905

730

591

710

708

344

841

6,972

Bookings

396

415

2,392

4,212

627

1,765

629

741

852

11,922

Total

20,245

19,144

19,854

23,638

21,036

20,323

22,613

17,883

17,313

199,917

Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below. A number of renewals for these partnership agreements are included within a separate report on this agenda. Details Carols by Candlelight

End date and length of agreement 3 year Agreement. 30 June 2016

Choral Society

3 year Agreement. 30 June 2016

Devonport Brass Band

3 year Agreement. 30 June 2016

ITEM 4.12

Amount - If Applicable ($) 3,000 P/A 5,000 P/A 10,000 P/A

PAGE 110 Report to Community Services Committee meeting on 20 June 2016

1.4

Devonport Community House

3 year Agreement. 30 June 2016

25,000 P/A

Eastern Shore Kommunity Kids Christmas Party

3 year Agreement. 30 June 2016

2,500 P/A

Tasmanian Arboretum

3 year Agreement. 30 June 2016

33,000 P/A

National Trust of Australia – Home Hill operations

3 year Agreement. October 2018

28,000 P/A

Youth and Family Focus

5 year Agreement. 9 July 2018

Volunteer Management National Volunteers was recently celebrated between 9-15 May. This year 39 organisations applied for Volunteer Recognition Certificates from Council for their volunteers, a total of 881 were issued. Council held a breakfast for Council volunteers at Drift. This year’s guest speaker was Devonport’s Citizen of the Year, Toni Muir who shared with everyone her life journey as a volunteer. Volunteering Tasmania notified Council that the North West Volunteering Tasmania Office has closed and services will now be delivered from Hobart. The impact of this move in currently unknown, however it can be expected that we will experience a reduction in service to Council.

1.5

Seasonal Program and Publication The winter season program, “Devonport –Set your wild spirit free” was released on 1 June 2016 and is now available for download on Council’s website. The program offers a wide range of free and low cost activities and initiatives delivered by Council and partners, with a focus on arts and culture, heritage, health and wellbeing, learning, food and community connections. Program highlights include, “Distinctly Devonport” photographic competition and “An Evening with Mem Fox”, where the acclaimed children’s picture book author will deliver a keynote lecture. Bookings are currently being taken for the program. Development of the spring program and publication has commenced.

1.6

“An Evening with Mem Fox” A strategic collaboration between Council, Child and Family Centre - East Devonport, LINC, Anglicare and East Devonport Primary School has secured acclaimed children’s picture book author Mem Fox to present a professional development session at the Devonport Entertainment and Convention Centre on 28 June 2016. The session is open to the public and has been delivered at the low cost of $15 per ticket.

1.7

East Devonport Bike Safety Park Council will auspice a Tasmanian Community Fund grant of $29,410 on behalf of the East Devonport Bike Park Committee for the East Devonport Bike Park project. The project includes construction of a bike park in Pioneer Park which simulates road conditions and delivery of educational programs to create accessible social, recreational and learning opportunities for young people. Council’s allocated capital contribution towards the project is $80,000.

1.8

Public Art The East Devonport Junction Box Public Art Project, artists submissions has been closed and assessed, reported under separate cover. ITEM 4.12

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1.9

Emergency Recovery – Latrobe Flood Event 6 June 2016 Council opened an evacuation centre at East Devonport on Monday, 6 June 2016 and closed at 1100 hours Tuesday, 7 June 2016, to provide temporary shelter to people affected by the rain event. 30 people presented at the centre and were predominately residents of or visitors to Latrobe when the rain event and subsequent flooding occurred. The triggering of emergency management arrangements and the opening of an evacuation centre has provided a timely test of the system. A number of learnings have been identified as a result.

1.10 Financial Assistance Review A review of the Community Financial Assistance has occurred, this is reported under separate cover. 1.11 LIVING+LEARNING Branding In consultation with the Learning Communities Special Interest Group, “LIVING+LEARNING” brand has been developed. This will assist in identifying existing initiatives and activities with a learning outcome and assist in creating greater cohesion and coordination of activities.

1.12 Canning Drive Bootcamp The Community Development continue to support the delivery of the Canning Drive Bootcamp with the provision of an officer to build relationships with at times disengaged parents and strengthen linking social capital. 1.13 Julie Burgess Interpretation Content and artwork for the Julie Burgess interpretation panels developed in consultation with the Maritime and Heritage Special Interest Group is currently being finalised, prior to print and installation at Reg Hope Park. 1.14 Men’s Health Week Men’s Health week will be celebrated with a Pit Stop Program to be held at the East Devonport Football Club, 7.00-8.30pm on Thursday, 16 June. Community members are encouraged to attend.

ITEM 4.12

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ARTS AND CULTURAL DEVELOPMENT

2.1

Devonport Regional Gallery (DRG) 2.1.1 Exhibitions Katherine Hattam: Desire First 1978–2015 19 March – 8 May, 2016 The Deakin University touring exhibition: Katherine Hattam: Desire First 19782015 opened on Friday March 18 and carried through to 8 May. The exhibition surveys the work of Melbourne based artist Katherine Hattam who is renowned for her paintings and representations of domestic family spaces and objects. North West Art Circle Annual Exhibition: Community Art Program 14 May – 29 May The North West Art Circle (NWAC) is a group of close to 60 artists based on the North West of Tasmania that provides opportunities for local artists to promote and further develop their artistic practice. Well known and emerging artists exhibit works in oil, watercolour, pastel, acrylic, drawing and sculptural forms. This year’s judges are local North West artists Lisa Garland and Brett Steer.

North West Art Circle Annual Exhibition opening, Friday 13 May

THE LITTLE GALLERY PROJECT SPACE Jessie Pangas: TRANSform 19 March – 16 April 2016 Jessie Pangas is an emerging artist based in Ulverstone. Her inspiration and ideas are drawn from urban spaces, in particular, the houses that hold, protect, conceal and reveal the personalities and communities that make up the urban environment. Karin Chan: Airmail 17 April – 8 May 2016 Karin Chan is an emerging artist based in Hobart. Chan has been exhibiting regularly in solo and group exhibitions in Tasmania and Victoria over the last six years. Her practice reflects on her transiting cultural identity between Singapore and Tasmania.

ITEM 4.12

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Kim O’Brien: Wrap and Bleach 14 May – 29 May 2016 Kim O’Brien’s exhibition Wrap and Bleach explores the ancient Japanese form of fabric dying called ‘Arashi Shibori’. 2.1.2 Education and Public Programs To complement the exhibitions on display in the Main Gallery and Little Gallery Project Space, a number of programs were delivered by artists. Exhibiting artist, Jessie Pangas delivered a contour drawing and collage workshop for adults in April, Across the Line: Contour Drawing, Collage and the Mundane. Gallery Director, Ellie Ray facilitated a still-life drawing workshop, Drawn to Chairs in response to Katherine Hattam’s touring exhibition and the artist’s focus on the chair. Artist talks, tours and artist demonstrations were also delivered across the two months, along with the monthly 1, 2, 3…Create program for early years. The popular North West Art Circle workshops in May filled quickly, with artists Margaret Coombes, Deborah Conroy and June Wilson delivering Watercolour Landscapes, Brush Strokes and Blooms and Drawing with Charcoal respectively. The popular Artists in Action took place on Sunday 29 May, with NWAC artists Deborah Conroy, Sandra Henderson, Dianne Beveridge and Christine Earthrowl demonstrating their artistic processes and practices to Gallery visitors. Gallery Director Ellie Ray and Education and Public Programs Officer Dianne Sheehan delivered three separate Little Aesthetics sessions to Forth Primary classes in May relating to The Lyons Share exhibition, which opened on 3 June. Over two days, Ellie and Dianne presented one hour sessions to the Grade 2, 3 and 4 classes. Each session focussed on photography and the Lyons family with students undertaking observation, writing, poetry and drawing activities. 2.1.3 International Museum Day In celebration of International Museum Day, the Gallery’s Friends Committee members unearthed some rare gems from the DCC Permanent Collection and shared their findings and research at an afternoon tea (pictured below). The day is an occasion to raise awareness on the importance of museums and collection galleries and their impact on society.

ITEM 4.12

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2.1.4 Reclaim the Lane For its fifth consecutive year, Reclaim the Lane returned to Rooke Lane kicking off National Youth Week in Devonport on Friday 8 April, 3â&#x20AC;&#x201C;5 pm to an audience of over 500 people. The free event transformed Rooke Lane into a vibrant celebration of youth arts and music. Reclaim the Lane featured various art-making activities including a collective colouring-in zone by the Gallery, Red Turtle photo booth, a henna tattoo artist and face painter, performances by Slipstream Circus, The Sketchbook Project exhibition, music by young local musicians and interactive stalls by youth service providers. Launceston artist, Josh Foley was this yearâ&#x20AC;&#x2122;s resident artist creating a new work in the laneway. Josh led a street art workshop in the April school holidays, encouraging participants to create their own works beside his mural in Rooke Lane.

2.2

Bass Strait Maritime Centre 2.2.1 Recent Activities Tourist numbers are on the decline as the season comes to an end however school group visits have commenced. The damp weather impacted on numbers for Pirate Day, with 153 people attending, almost 500 down on previous years.

ITEM 4.12

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Visitor Number Bass Strait Maritime Centre 1800 1600 1400 1200 1000 800 600 400 200 0

2013-14 2014-15 2015-16

The First Maritime and History talk was held for the year on April 5. Twenty eight people attend the talk by Captain Anne Rutherford. Captain Rutherford gave an insight into her world in the merchant navy – a woman in a man’s world in the 1970s. The Bass Strait Maritime Centre Coordinator attended the Maritime Museums of Victoria’s conference. The Flagstaff Heritage Village was the venue and the theme was “Bass Strait: The Western Approaches”. Prior to the start of the conference, delegates were given a “back of house collections tour” which showed that all museums share the same issues and problems with collection management and particularly with storage. The themes of the conference presentations were all linked and gave good context to the Bass Strait story and highlighted the Tasmanian connections. It was also an excellent opportunity to establish valuable connections within the maritime museum sector. “The Tale of Two Towns” electronic presentation for National Trust Heritage Month has been very successful. 58 people attended the launch on 4 May; 80 plus people including one school group have visited the Centre to date to view the presentation. Due to the interest generated and feedback received, the decision has been made to continue screening until the end of June. Volunteers also presented the story to residents at Karingal and Meercroft Aged Care homes during May. A new sign on Gloucester Avenue highlighting the entrance to the Centre has been installed and is already making a difference. Visitors can now clearly see where the entrance is to the building eliminating the confusion experienced.

ITEM 4.12

PAGE 116 Report to Community Services Committee meeting on 20 June 2016

The BSMC Coordinator attended the Maritime Heritage Organisations of Tasmania (MHOoT) Seminar in Hobart and gave a presentation titled “reinventing a museum’s ‘identity’ through promotion”. The Seminar featured a series of speakers and also provided valuable networking opportunity. During May, 115 solar panels have been installed on the roof of the Centre and will provide substantial savings in future power costs.

2.2.2 Julie Burgess The recent weather and Skipper availability has impacted on sailings. The Crew have utilised the time to catch up on maintenance of the Julie Burgess. The BSMC Coordinator has met with a potential relief skipper for the Vessel. One new crew member has commenced, one is yet to be inducted and one volunteer registration is being processed. Julie Burgess was used by the Mayor to “Walk the Plank” in the lead up to Pirate Day. 2.2.3 Collection Management The BSMC Coordinator and a volunteer attended the Disaster Preparedness Workshop in Launceston. The workshop was facilitated by Arts Tasmania and presented by Kim Morris. Day one was theory and day two was a simulated flooding ‘disaster’ which saw participants put theory into practice. It was an excellent introduction for the development of the Disaster Preparedness Plan which volunteers and staff at the Centre are now undertaking. Two sessions have been held and facilitated by Arts Tas Roving Curator, Melissa Smith. The ITEM 4.12

PAGE 117 Report to Community Services Committee meeting on 20 June 2016

Risk Management Coordinator and an IT representative joined staff and volunteers at the initial session. The development of the plan will be ongoing over the next 3 months. 3

RECREATION AND SPORTS DEVELOPMENT

3.1

Sports Marketing Australia (SMA) Program The following SMA/Devonport City Council events were held in March: 3.1.1 Basketball TAS College Championships and High School Invitational 28-29 May Thirty one teams from High School and Colleges around Tasmania participated over two days at the Devonport and East Devonport Recreation Centres. The following sporting events have been confirmed for 2016/2017: 

Tasmanian Open Squash Championships 7-10 July 2016;



Basketball TAS Under 12 State Championships 27-28 August 2016;



Bowls Tasmania French-Holbrook Test Series between Tasmania and Victoria, 4-6 December 2016; and



Bowls Tasmania Gala Bowls Week, 2-8 January 2017.

3.1.2 Other non SMA sporting events during April and May 3.1.2.1 NW Schools Futsal Tournament – 26-27 April This event is new to Devonport. Previously held in Ulverstone, the two day event was held at the Devonport Recreation Centre. Futsal Tasmania and Council have formed a partnership which will see this event and other new futsal events coming to Devonport.

Other upcoming events 

Devonport Cup – Intrastate Junior Soccer event – Meercroft Park 11-12 June The Devonport Junior Soccer Association annual Devonport Cup will once again be held during the long weekend in June. The popular soccer weekend for primary school players brings together representative teams from around Tasmania.



Islanders Cup Senior Futsal – Devonport Recreation Centre 11-12 June The inaugural Australian Futsal Islanders Cup will be held at the Devonport Recreation Centre. Men’s and Women’s representative teams from Brisbane, Northern NSW, Ballarat and Tasmania will compete over two days. ITEM 4.12

PAGE 118 Report to Community Services Committee meeting on 20 June 2016



Brixhibition Lego Display – Devonport Recreation Centre 9-10 July The popular family event will again be held at the Devonport Recreation Centre during the second term of school holidays. Based on previous years, organisers are expecting between 3,000 – 4,000 visitors over two days.



North West Basketball Union (NWBU) Finals return to Devonport The Devonport Warriors Basketball Club has been successful in its bid to host the NWBU Finals Series during June and July. In partnership with Council, the Warriors will host the men’s and women’s finals series for the first time in three years. The finals series will be held every Tuesday night commencing Tuesday 21 June, with the grand final on Tuesday 12 July. The club has also secured the Junior Intertown Finals which will be held on Sunday 21 August.



2017 Australian Indoor Bias Bowls National Championships 21-27 August The NW Division Indoor Bias Bowls Association Inc approached Council in October 2014 seeking support to host the championships in Devonport in August 2017. The seven day event is expected to attract large participation numbers; an estimated 450 interstate competitors plus accompanying partners will deliver a significant economic boost to Devonport and our region during tourism’s off season. The championships will be held at the Devonport Recreation Centre.

3.2

2017 Australian Masters Games Update The Cradle Coast Authority has established a working group, which will work on the operational elements of the games with the Confederation of Australian Sport (CAS), and the Australian University Games (AUG), two organisations that run and operate the Australian Masters Games. Representatives from the CAS and AUG have visited the region, and submitted a draft model outlining suitable venues that have the capacity to host designated sports during the games. Council has written to local sporting clubs/organisation encouraging clubs to discuss the opportunity to host one of the Masters Games sports in Devonport, and seek approval and endorsement from the sports peak body. Clubs and sporting bodies are required to complete a detailed application form by 15 July for sports and venues to be considered as part of the games. Former AFL Tasmania CEO, Scott Wade has been appointed to the role of General Manager of the Games and will work closely with Council staff regarding operational matters, including the allocation of sports venues. An internal committee of relevant council staff has been formed to support Scott and his team and to ensure the best possible Games are delivered to Devonport and the region.

ITEM 4.12

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3.3

Recreation Centres Bookings for facilities at Devonport Recreation Centre (DRC) for April and May are listed in the table below: Bookings - Devonport Recreation Centre Judo Room Meeting Room Sauna Squash Stadium Table Tennis Building Youth Centre Total

April 2016 16 1 8 35 126 42 83 311

May 2016 15 6 16 36 124 62 83 342

Bookings for facilities at East Devonport Recreation & Function Centre (EDR&FC) for April and May are listed in the table below: Bookings – East Devonport Recreation & Function Centre

April 2016

Community Room Stadium Total

20 25 45

May 2016 21 37 58

Special events held at the DRC for April & May are listed in the table below: Special Events - Devonport Recreation Centre Devonport Judo Club NW tournament North West Basketball Union Senior Roster Council’s School Holiday Program Warriors School Holidays Basketball Program North West Basketball Union Senior Roster Basketball Tas School Holiday Program Warriors School Holidays Basketball Program North West Schools Futsal Tournament Tasmanian Championship Wrestling Event North West Basketball Union Senior Roster Tae Kwon Do Grading North West Basketball Union Senior Roster Van Diemen Roller Derby Event BTAS College & High School Basketball Invitation North West Basketball Union Senior Roster Total

Date 3/4/2016 5/4/2016 11/4/2016 15/4/2016 19/4/2016 19/4/2016 22/4/2016 26/4/2016 30/4/2016 3/5/2016 8/5/2016 10/5/2016 21/5/2016 28/29 May 31/5/2016 15

Special event/s held at the EDR&FC for April & May is listed in the table below: Special Events – East Devonport Recreation & Function Centre Tas Floral Art BTAS College & High School Basketball Invitation Total

ITEM 4.12

Date 14/4/2016 28/29 May 2

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3.4

Sports Grounds There were in total 9 sports ground bookings and 2 parks/reserves bookings for the month of April & May, see table below: Ground/Reserve Reserves – Cenotaph 1, Don Reserve 1 Reserves – Bluff Byard Park Devonport Oval Don Rec Ground Girdlestone Park Maidstone Park Meercroft Park & Eugene Total

April 2016 2 0 1 1 1 2 0 1 8

May 2016 0 1 2 0 0 0 0 0 3

There were in total 75 hall bookings for the month of April & May, see table below: Hall

April 2016 17 18 1 36

Don Memorial Hall Spreyton Memorial Hall Melrose Memorial Hall Total 3.5

May 2016 18 21 0 39

Health & Wellbeing Programs – Recreation Officer 3.5.1 Canning Drive Bootcamp Additional funding from the East Devonport Child and Family Centre (EDCFC) has allowed Council’s Recreation Officer to continue the program until July. Further funding opportunities are being explored to ensure the program continues throughout the year. 3.5.2 East Devonport Child & Family Centre (EDCFC) Fun & Fit Day This a new initiative aimed to provide children of East Devonport with an opportunity to play sport. The day’s activities are designed to give children a taste of several sports including futsal, basketball, table tennis, badminton and volleyball. In partnership with the East Devonport Child & Family Centre, Council’s Recreation staff will coordinate the activities; the EDCFC will provide lunch and cover hire costs. 3.5.3 School Holidays Program – Term 1 Council’s first School Holiday Program was held at the Devonport Recreation Centre in the first week of term 1 school holidays. The recreation based program for grade 3 – 4 primary school children was a great success with 22 children participating in the entire four day program in a range of activities such as basketball, table tennis, squash, racquetball, badminton and futsal. Also included were Aqua Zumba and water safety sessions at Splash Aquatic Centre, a day trip to the Mole Creek Caves, Trowunna Wildlife Park and a game of Ten Pin Bowling. A survey was conducted seeking feedback from parents and participants. Responses were very positive.

ITEM 4.12

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3.5.4 School Holidays Program – Term 2 Planning for Term 2 program has commenced based on the feedback provided. The program will continue to be recreation based but with new activities such as laser tag, cooking a healthy lunch, a movie and an excursion. The dates are Monday 4 July – Thursday 7 July between 9.00am – 4.00pm. 3.5.5 Tai Chi people with Parkinson’s, MS and Arthritis This activity commenced in the first week of May and has proven very popular with participants. The program organiser Chris Lacey advised participation numbers are between 18-20 people each session. The Tai Chi session is held in the Meeting Room at the Devonport Recreation Centre between 2.00pm – 2.45pm every Thursday. Participants are welcome to stay after the session concludes and enjoy a cup of tea or coffee. 3.5.6 Walking Group for people with Parkinson’s, MS and Arthritis A former sufferer of Parkinson’s, Chris Lacey approach Council seeking assistance for people with chronic disease’s such as Parkinson’s, MS and Arthritis. Under Council’s Health & Wellbeing Program, a walking group was formed which meet at the East Devonport Recreation & Function Centre and walk the grounds surrounding the facility. During the colder months or when inclement weather doesn’t allow participants to be outdoors, the Centre is made available. The group meets every Monday, Wednesday and Friday mornings at 10.00am. The session takes 1 hour. 4

TOURISM, MARKETING AND PROMOTION

4.1

Tourism 4.1.1 Tourism Development Strategy The Tourism Development Strategy 2009-2019 has a total of 109 actions/ recommendations of which 50 have been completed or are in progress. The recommendations include categories of:    

Activities and Attractions - Getting to and around Devonport Creating a Devonport Identity Quality of Experience Management and Resourcing

Council officers will continue to work with industry, Tourism operators and peak bodies in the progression of the strategy recommendations. 4.1.2 Cradle Coast Tourism Executive THE CCTE met Thursday 9 June 2016. Agenda items included reports and discussion on:     

Regional Tourism Forum and Awards Marketing and digital dashboard Committee Membership Mersey Forth Annual report King island Destination Action Plan ITEM 4.12

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 

Cradle Mountain Masterplan Tourism Employment plan North West Tasmania

4.1.3 Cradle Country Marketing Group The CCMG is currently implementing promotional and advertising. A marketing campaign is currently being developed using the tag line “This is Cradle Country”. 4.2

Marketing and Events 4.2.1 Events 4.2.1.1 Mall Permit Process Recently a Business Excellence group met to come up with a list of recommendations for updating the process to obtain a Mall Permit. Currently the process to obtain a mall permit is a timely, manual system that is not conducive to the objectives of the Mall Use policy. Recommendations from the group are to: Move the mall permit application to an online process 

That customer service facilitate the application process only and decisions are made by Events and engineering teams.



That buskers must attend an audition and obtain a licence before they can perform in the mall.



That a review panel, including representatives from Council and the DCCI be formed to hear auditions.



That we conduct a public education program to inform buskers of changes to the process.



That the number of available spaces in the mall be reduced to 4 (currently 11).



That an administrative cost for processing permits be investigated.



That a key deposit bond be collected for issuing keys to bollards and power boxes.

COMMUNITY ENGAGEMENT The information provided above details all community engagement.

FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council’s operating budget as a result of this recommendation.

RISK IMPLICATIONS There are no risk implications which relate to this report.

CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.

ITEM 4.12

PAGE 123 Report to Community Services Committee meeting on 20 June 2016

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.

Author: Position:

Shane Crawford Executive Manager Corporate, Community & Business Services

Endorsed By: Position:

ITEM 4.12

Paul West General Manager

PAGE 124 Community Services Committee meeting Agenda 20 June 2016

5.0

CLOSURE

There being no further business the Chairman declared the meeting closed at <insert time> pm.