NOTICE OF MEETING Notice is hereby given that a Governance and Finance Committee meeting of the Devonport City Council will be held in the Council Chambers, 44-48 Best Street, Devonport, on Monday 16 November 2015, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 11 November 2015
AGENDA FOR A MEETING OF THE GOVERNANCE AND FINANCE COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 16 NOVEMBER 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
GOVERNANCE AND FINANCE REPORTS ......................................................... 4
4.1
Annual Plan Progress Report - September-October 2015 (D389676) ..................................... 4
4.2
Meeting Timetable - December 2015 to December 2016 (D392582) .................................. 29
4.3
Elected Members' Expenditure Report - September/October 2015 (D392605) ................. 33
4.4
Finance Report for October 2015 (D393230) ............................................................................ 36
4.5
Governance & Finance Report (D392504) ............................................................................... 44
5.0
CLOSURE ............................................................................................... 64
PAGE 1 Governance and Finance Committee meeting Agenda 16 November 2015
Agenda of a meeting of the Devonport City Council‟s Governance and Finance Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 16 November 2015 commencing at 6:00pm. PRESENT Present Chair
Apology
Ald J T Keay Ald C D Emmerton Ald G F Goodwin Ald S L Martin Ald L M Perry Ald A L Rockliff
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council‟s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council‟s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Governance and Finance Committee meeting Agenda 16 November 2015
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
PAGE 3 Governance and Finance Committee meeting Agenda 16 November 2015
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
3.2
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Report to Governance and Finance Committee meeting on 16 November 2015
4.0
GOVERNANCE AND FINANCE REPORTS
4.1
ANNUAL PLAN PROGRESS REPORT - SEPTEMBER-OCTOBER 2015 File: 26469 D389676
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.5
Maintain and monitor a fully integrated strategic and business planning process that meets legislative requirements and provides an increased performance management reporting capacity across the whole organisation and with external stakeholders
SUMMARY To provide an update on the progress of the 2015/16 Annual Plan as at 31 October 2015.
BACKGROUND Council adopted its 2015/16 Annual Plan on 22 June 2015. The Annual Plan outlines the actions to be undertaken this financial year to work towards achieving Council‟s strategic goals.
STATUTORY REQUIREMENTS In accordance with Section 71 of the Local Government Act 1993, a Council is to prepare an Annual Plan for the municipal area for each financial year,
DISCUSSION The Annual Plan has been developed to guide Council in its actions to ensure the future aspirations of the Devonport community can be achieved. The attached report represents highlights, tracking status and updates on each Annual Plan action.
COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.
FINANCIAL IMPLICATIONS Budget implications are communicated to Aldermen separately and do not form part of this report.
RISK IMPLICATIONS It is not believed there are any risks associated with this report.
CONCLUSION The 2015/16 Annual Plan Progress Report as at 31 October 2015 is provided for the information of the Aldermen and the community.
ATTACHMENTS 1.
Annual Plan Progress Report - Sept - Oct 2015
ITEM 4.1
PAGE 5 Report to Governance and Finance Committee meeting on 16 November 2015
RECOMMENDATION That it be recommended to Council that the 2015/16 Annual Plan Progress Report for the period 1 September to 31 October 2015 be received and noted.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 4.1
Paul West General Manager
PAGE 6 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 7 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 8 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 9 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 10 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 11 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 12 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 13 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 14 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 15 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 16 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 17 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 18 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 19 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 20 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 21 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 22 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 23 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 24 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 25 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 26 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 27 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 28 Annual Plan Progress Report - Sept - Oct 2015
ATTACHMENT [1]
ITEM 4.1
PAGE 29 Report to Governance and Finance Committee meeting on 16 November 2015
4.2
MEETING TIMETABLE - DECEMBER 2015 TO DECEMBER 2016 File: 11129 D392582
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council‟s
SUMMARY This report is provided to assist Council in determining its meeting schedule for the balance of the year and the 2016 calendar year.
BACKGROUND Council has previously determined to operate its decision making process through a Section 23 Committee structure. In the lead up to the end of the year it is appropriate for Council to endorse its meeting schedule for December and for the ensuring 2016 calendar year.
STATUTORY REQUIREMENTS Council is required to comply with the Local Government (Meeting Procedures) Regulations 2015 in relation to the conduct of its business. The Meeting Procedure Regulations were amended recently to provide that Council only has to publicly advertise its regular meeting schedule once per year. Any special meetings or changes to the schedule adopted are required to be publicly advertised.
DISCUSSION Attached is a calendar of suggested meeting dates from December 2015 to December 2016 inclusive, based on Council‟s current practice of having the monthly Council meeting on the 4th Monday of each month. Section 23 Committee meetings are also listed, as are workshops. Due to public holidays, some meetings are unable to be held in accordance with Council‟s normal practice. These are as follows:
January 2016 Council meeting has been brought forward to January 18 due to the Australia Day holiday on Tuesday 26 January 2016;
March 2016 Council meeting has been brought forward to 21 March due to the Easter period;
The Governance and Finance Section 23 Committee meeting will be held on Tuesday 15 March due to the long weekend;
April 2016 Council meeting will be held on Tuesday 26 April due to the ANZAC Day holiday;
The Infrastructure, Works and Development Section 23 Committee will be held on Tuesday 14 June due to the public holiday; and
December 2016 Council meeting has been brought forward to 19 December due to the Christmas period.
ITEM 4.2
PAGE 30 Report to Governance and Finance Committee meeting on 16 November 2015
COMMUNITY ENGAGEMENT No community engagement has been undertaken as a result of this report however the proposed meeting dates are not expected to cause any issues with the community as they are based upon Councilâ€&#x;s current practices.
FINANCIAL IMPLICATIONS There are no financial implications in relation to the proposed meeting schedule apart from the normal public notification (advertising) costs.
RISK IMPLICATIONS No risks have been identified in relation to the proposed meeting schedule.
CONCLUSION The meeting arrangements from December 2015 to December 2016 inclusive are provided for the consideration of Council.
ATTACHMENTS 1.
Meeting Schedule 2015-2016
RECOMMENDATION That it be recommended to Council that the report of the General Manager relating to meeting arrangements from December 2015 to December 2016 inclusive be received and endorsed.
Author: Position:
Paul West General Manager
ITEM 4.2
PAGE 31 Meeting Schedule 2015-2016
ATTACHMENT [1]
2015 Date December 7 14 21
Meeting Workshop Infrastructure Works and Development and Community Services Committee meetings Council meeting
2016 Date January 18 February 1 8 15 22 29 March 7 15 (Tuesday) 21 28 April 4 11 18 26 (Tuesday) May 2 9 16 23 30 June 6 14 (Tuesday)
Meeting Council meeting (Public holiday on 26 January) Workshop Infrastructure Works and Development Committee meeting Community Services Committee meeting Council meeting
Workshop Governance and Finance Committee meeting (Long weekend) Council meeting Easter Monday Workshop Infrastructure Works and Development Committee meeting Community Services Committee meeting Council meeting (ANZAC Day Holiday 25 April) Workshop Governance and Finance Committee meeting Council meeting
Workshop Infrastructure Works and Development Committee meeting (Long weekend)
20 27 July 4 11 18 25
Community Services Committee meeting Council meeting Workshop Governance and Finance Committee meeting Council meeting
ITEM 4.2
PAGE 32 Meeting Schedule 2015-2016
August 1 8 15 22 29 September 5 12 19 26 October 3 10 17 24 November 7 14 21 28 December 5 12 19 26
ATTACHMENT [1]
Workshop Infrastructure Works and Development Committee meeting Community Services Committee meeting Council meeting
Workshop Governance and Finance Committee meeting Council meeting Workshop Infrastructure Works and Development Committee meeting Community Services Committee meeting Council meeting Public Holiday Governance and Finance Committee meeting Council meeting Infrastructure Works and Development Committee meeting Community Services Committee meeting Council meeting Boxing Day
ITEM 4.2
PAGE 33 Report to Governance and Finance Committee meeting on 16 November 2015
4.3
ELECTED MEMBERS' EXPENDITURE REPORT - SEPTEMBER/OCTOBER 2015 File: 22947 D392605
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY To detail expenditure of both the Mayor and Aldermen.
BACKGROUND This report is in response to a Council resolution (Min 49/12 refers) “That Council be provided with a specific monthly report in relation to expenditure incurred, in excess of statutory allowances, for both the Mayor and Aldermen.”
STATUTORY REQUIREMENTS Under the Local Government Act 1993 Council is required to publish details of the total allowances and expenses paid to the Mayor, Deputy Mayor and Aldermen in its Annual Report, however there is no obligation to do so at any other time.
DISCUSSION Expenditure processed for the two month period September/October 2015 inclusive is detailed below: Mayor Steve Martin $ 221.89 Mobile telephone expenses $ 195.00 First Aid Course $ 45.00 Freight Forum $ 30.00 Hospice Care Association of North West – 30th anniversary dinner $ 22.73 Christian Business Men‟s breakfast $ 307.27 Accommodation – Hobart meetings $ 71.47 Miscellaneous meal expenses Aldermen $ 606.15
iPad expenses
The attached table sets out the cumulative expenditure for the 2015/16 financial year. Due to the timing of Credit Card statements and invoices, expenditure will be reported as and when the account is paid. Items in this report may relate to transactions that occurred in previous months.
COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.
FINANCIAL IMPLICATIONS Mayoral and Aldermen expenses are costed to the general ledger account for Aldermen Support.
ITEM 4.3
PAGE 34 Report to Governance and Finance Committee meeting on 16 November 2015
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION Expenses are reported on a monthly basis in accordance with Councilâ€&#x;s direction.
ATTACHMENTS 1.
Cumulative Totals - Year to Date - October 2015
RECOMMENDATION That it be recommended to Council that the report advising of Aldermen expenses be received and noted.
Author: Position:
Karen Hampton Governance Coordinator
Endorsed By: Position:
ITEM 4.3
Paul West General Manager
PAGE 35 Cumulative Totals - Year to Date - October 2015
ATTACHMENT [1]
Aldermen Expenses Cumulative figures - Year to date
Alderman
Mayoral Allowance
Deputy Mayoral Aldermen's Allowance Allowance
Mileage R'ments
15,644
6,257
4,322
Mayor Martin
I'Pads
Conference/ Professional Development Attendance
Accomm & Meal expenses
135
Meeting expenses
775
Phone
113
Other
444
195
Total $
27,885
$
6,392
Ald Emmerton
6,257
135
Ald Goodwin
6,257
135
311
$
6,703
Ald Jarman
6,257
135
127
$
6,519
Ald Keay
6,257
135
$
6,392
Ald Matthews
6,257
135
$
6,392
Ald Laycock
6,257
135
$
6,564
Ald Perry
6,257
135
$
6,392
6,257
135
$
11,478
$
-
$
84,717
Deputy Mayor Rockliff
4,890
172 196
Other Non Attributable TOTAL - YEAR TO DATE $ Budget BALANCE UNSPENT % Spent Year to Date
$
15,644
$
4,890
$
56,313
$ 4,322
$ 1,215
50,846
15,896
187,713
13,000
4,300
35,202
$ 11,006
$ 131,400
$ 8,678
$ 3,085
31%
31%
30%
33%
$
-
$
18,500 $
28%
18,500 0%
1,581 6,400
$
4,819 25%
Note: Council provides a motor vehicle for use by the Mayor - the cost of this vehicle is shown in the Mileage column.
ITEM 4.3
$
113
$
1,500 $
1,387 8%
444
$
1,400 $
956 -$ 32%
195 195
299,555 $
214,838 28%
PAGE 36 Report to Governance and Finance Committee meeting on 16 November 2015
4.4
FINANCE REPORT FOR OCTOBER 2015 File: 26544 D393230
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.5.1
Provide financial services to support Council's operations and meet reporting and accountability requirements
SUMMARY To report the details of Council‟s financial position and operational outcomes against budget for the current financial year.
BACKGROUND Monthly financial reports are provided to Council for information.
STATUTORY REQUIREMENTS No statutory requirements relate directly to this report.
DISCUSSION The attached report provides an overview of Council‟s financial position and year to date operating result as of 31 October 2015. Included in the report are the following: Financial Summary – This report provides an overview of Council‟s Operational and Capital Income and Expenditure, along with details on cash position and Debtors information for the reporting period. Summarised Operating Report – This report provides a summary of operational income and expenditure for the period to date compared to both the YTD Budget and Annual Budget. Financial Charts – These charts provide a visual representation of year to date Income and Expenditure compared to budget and prior year, plus a Capital Expenditure chart which demonstrates the progress of the current year capital plan against budget and prior year capital plan information for reference. Balance Sheet Report – This report provides a snapshot of Council‟s financial position at the end of the reporting period. Capital Expenditure Report – This report provides a list of all approved capital expenditure projects with their allocated budget, YTD expenditure and forecast expenditure including commentary in relation to budget variances, as well as whole of project budget and cost for those projects which span more than one financial year.
COMMUNITY ENGAGEMENT No community engagement was required for this report.
FINANCIAL IMPLICATIONS This report presents Council‟s operating result and financial position and is provided for information purposes.
ITEM 4.4
PAGE 37 Report to Governance and Finance Committee meeting on 16 November 2015
RISK IMPLICATIONS
Financial Inaccurate financial information could lead to poor financial decision making.
CONCLUSION The monthly financial report provides an overview of Council‟s operating result and financial position at the end of the reporting period.
ATTACHMENTS 1.
DCC Finance Report - Oct 2015
2.
DCC Capital Works Report - Oct 2015
RECOMMENDATION That it be recommended to Council that the Finance Report for October 2015 be received and noted.
Author: Position:
Rodney O‟Rourke Accountant
Endorsed By: Position:
ITEM 4.4
Shane Crawford Executive Manager Business Services
Corporate
&
PAGE 38 DCC Finance Report - Oct 2015
ATTACHMENT [1]
FINANCIAL SUMMARY
YTD to October 2015
Operating Summary
YTD Budget
Actual
Annual Budget
Revenue Expenditure
29,672,397 12,982,773
30,169,117 12,223,038
38,276,960 37,936,432
Operating Position
16,689,624
17,946,079
340,528
Capital Expenditure Summary
Annual Budget
Capital Expenditure
Actual
15,438,668
2,989,412
Rates Debtors Infringement Debtors Sundry Debtors Planning & Health Debtors
October 2015
June 2015 93,077 89,231 520,267 9,981
12,547,240
712,557
2014/2015 - Current 2013/2014 - 1 Year 2012/2013 - 2 Years 2011/2012 - 3 Years 2010/2011 - Older
June 2015
365,528 23,611,000
1,174,633 17,262,931
23,976,528
18,437,565
Rates Debtors Ageing October 2015
12,055,799 125,555 353,255 12,631
(217,472)
15,438,668
October 2015
Debtor Information
37,668,960 37,886,432
Current Forecast
Cash Information
Operating Account (Reconciled balance) Interest-Earning Deposits
Current Forecast
11,748,547 172,992 59,102 12,098 63,059
% of Annual Rates 44.7%
12,055,799
Cash Investment Information Actual Rate ANZ Cash Deposits CBA Cash Deposits ANZ Term Deposit MyState Term Deposit
2.50% 1.40% 3.00% 2.80%
October 2015 at call at call 90 days maturing 15/12/2015 90 days maturing 21/12/2015
All cash investments are invested in compliance with Council's Investment Policy. Benchmarks: BBSW90 Day Index RBA Cash Rate
13,507,495 103,506 4,999,999 5,000,000 23,611,000
2.17% 2.00%
Commentary This report provides a high level summary of operational income and expenditure, capital expenditure and the cash and receivables position as at the date of the report.
ITEM 4.4
PAGE 39 DCC Finance Report - Oct 2015
ATTACHMENT [1]
SUMMARISED OPERATING REPORT YTD Budget
YTD to October 2015 YTD Variance $ %
Actual
Full Budget 2016
INCOME Rates and Service Charges Fees and User Charges Grants - Operating
Note 26,234,012
26,273,997
2,130,840
2,268,531
623,760
384,037
Contributions - Operating Dividend Income
39,985 137,691 (239,723)
0.2%
26,384,012
6.5%
6,194,852
-38.4%
2,335,621
833
12,998
12,165
1459.7%
2,500
146,000
428,290
282,290
193.3%
1,878,000
143,225
143,225
#DIV/0!
Profit Sharing
-
-
Interest Income
132,000
185,660
53,660
40.7%
378,000
Other Revenue
404,952
472,379
67,428
16.7%
1,103,975
29,672,397
30,169,117
496,721
1.7%
38,276,960
Employee Benefits
4,152,504
3,963,067
189,437
4.6%
12,013,523
Materials and Services
3,947,247
3,565,001
382,246
9.7%
12,383,399
Depreciation
2,937,533
2,923,952
13,581
0.5%
8,812,600
212,963
213,347
(384)
-0.2%
1,166,629
1,306,253
1,314,212
(7,959)
-0.6%
3,127,182
591,128
385,442
205,686
34.8%
1,022,025
(164,855)
(141,983)
(22,871)
13.9%
TOTAL INCOME
P O O P O O P P
1 2 3 4
EXPENSES
Financial Costs Levies & Taxes Other Expenses Internal Charges and Recoveries
TOTAL EXPENSES NET OPERATING SURPLUS / (DEFICIT)
(588,927)
12,982,773
12,223,038
759,735
5.9%
37,936,432
16,689,624
17,946,079
1,256,456
7.5%
340,528
O O P P P O P
5 6
O O P P
8 9
7
CAPITAL ITEMS Grants - Capital
-
83,000
83,000
#DIV/0!
1,018,868
Contributions - Capital
-
1,748,217
1,748,217
#DIV/0!
300,000
(62,750)
32,250
-33.9%
-
-
Gain / Loss on Disposal of Assets
(95,000)
Change in Value of Investment in Water Corporation
TOTAL CAPITAL ITEMS NET SURPLUS / (DEFICIT) Own Source Revenue:
-
(95,000)
16,594,624
1,768,467
19,714,547
97.9%
(380,000)
0.0%
105,000
1,863,467 -1961.5%
1,043,868
3,119,923
18.8%
1,384,396
98.7%
93.9%
Indicator: Variance is less than 10% and/or $100000 threshold from budget and requires explanation Variance is greater than 10% and/or $100000 threshold from budget and requires explanation
P O
Note Commentary 1 Fees and user charges are ahead of budget due to above budget parking, cemetery fees and DECC show income, these gains were partially offset by below budget admissions income relating to the Jazz festival. 2 The unfavourable variation in operating grant income relates to the advance payment made in June 2015 of two instalments of the 2015/16 financial assistance grant of $981K. A forecast adjustment of $981K has been made. 3 Dividend income exceeds budget due to additional income from DRWMA relating to a 2014/15 tax equivalent adjustment $106K and above budget dividend income $74K. A forecast adjustment of $180K has been made. 4 The favourable variation relates to 50% share of profit from Belgravia Leisure relating to the 2014/15 trading period of Splash Aquatic and Leisure Centre. A $143K forecast adjustment has been made. 5 Expenditure on employee benefits is below budget, the favourable variation consists of: direct employee costs $93K, employee related costs (training, w/comp & payroll tax) $76K, leave $7K and superannuation $13K. The variation can be attributed somewhat to unfilled filled vacancies as the budget for employee costs was based on 152.1 FTE's whereas the actual FTE's at 31/10/2015 totalled 144.6. A $50K forecast adjustment has been made. 6 Expenditure on materials and services is currently less than budget particularly in the areas of: consultants $145K, general expenses $76K, plant expenses $54K, advertising $44K, software licences $36K and utility costs $29K. Actual and budget expenditure are expected to more closely align as the year progresses. 7 The variance relates to community grants/donations and rates remissions. Budget and actual are expected to more closely align by the end of November. 8 Capital grant income relating to 'Safer Suburbs' program, this income was budgeted for in 2014/15 9 Contributions capital relates to road and stormwater asset donations made to Council as a result of new subdivision developments including Tugrah Road, Tatiana Close, Brooke Street and Woodrising Avenue.
ITEM 4.4
PAGE 40 DCC Finance Report - Oct 2015
ATTACHMENT [1]
FINANCIAL CHARTS
Year to Date to end of October 2015
Income Analysis 30,000,000 25,000,000
$ Income
20,000,000
15,000,000 10,000,000 5,000,000
-
Rates & Utility Charges
Fees & Charges
Grants
Contributions
Other Income
12,998
Dividends and Other Investment Income 757,175
2016 YTD
26,273,997
2,268,531
384,037
Bud YTD
26,234,012
2,130,840
623,760
833
278,000
2015 YTD
26,116,279
2,322,065
564,093
404,952
3,341
469,188
368,716
472,379
Expenditure Analysis 4,500,000 4,000,000 3,500,000 $ Expenditure
3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 (500,000)
Materials & Services 3,565,001
Depreciation
Finance Costs
Levies & Taxes
2016 YTD
Employee Benefits 3,963,067
1,314,212
Other Expenses 385,442
Internal Charges (141,983)
2,923,952
213,347
Bud YTD
4,152,504
3,947,247
2,937,533
212,963
2015 YTD
3,961,451
3,679,821
2,926,624
176,492
1,306,253
591,128
(164,855)
1,060,826
620,414
(156,375)
Capital Expenditure - $'000 $18,000
Accumulated Expenditure - $'000
$16,000 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $0 2016 Budget - Cumulative
2016 Actual 2016 Actual including commitments 2015 Actual
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
110
636
1,374
2,918
4,289
5,613
6,842
7,993
9,745
11,152 12,648 15,439
903
1,382
1,596
2,246
3,044
4,122
110
1,344
2,325
2,989
1,266
3,293
5,002
5,771
30
91
297
749
ITEM 4.4
Apr
May
5,570
Jun
7,216
PAGE 41 DCC Finance Report - Oct 2015
ATTACHMENT [1]
BALANCE SHEET REPORT
As at October 2015 31 Oct 2015
30 Jun 2015
365,528 227,877 23,611,000 12,055,799 125,555 353,255 12,631 34,247 17,444 102,514 36,905,850
1,174,633 220,483 17,262,931 93,077 89,231 520,267 9,981 269,224 92,539 134,691 19,867,059
3,849,087 84,230,566 668,869,072 (253,832,491) 4,381,395 507,497,629
3,849,087 84,230,566 667,173,148 (252,243,518) 2,679,583 505,688,866
544,403,478
525,555,925
866,539 689,164 216,297 984,520 1,075,115 1,097,041 4,928,675
227,344 2,092,478 214,990 984,520 1,009,700 1,068,293 5,597,325
Loans - Non-Current Long Service Leave - Non-Current
20,309,013 525,103 20,834,116
20,507,357 525,103 21,032,460
Total Liabilities
25,762,792
26,629,784
518,640,687
498,926,140
295,400,859 1,415,182 7,833,662 194,276,437 17,946,079 1,768,467
295,400,859 1,415,182 7,833,662 186,468,521 3,703,422 4,104,494
Total Equity
518,640,687
498,926,140
Current Ratio:
7.49
3.55
Current Assets Cash at Bank and On Hand Trust Deposits Cash Investments Receivables - Rates and Utility Charges Receivables - Infringements Receivables - Sundry Receivables - Planning & Health Loans Receivable - Current Accrued Revenue Prepayments Net GST Receivable
Non Current Assets Loans Receivable - Non-Current Dulverton Regional Waste Management Authority TasWater Property, Plant & Equipment Accumulated Depreciation - PP&E Capital Work in Progress
Total Assets Current Liabilities Trade Creditors Accruals Trust Liability Loans - Current Annual Leave Long Service Leave - Current
Non Current Liabilities
Net Assets Equity Asset Revaluation Reserve Asset Revaluation Reserve - Associates Other Reserves Accumulated Surplus Operating Surplus / (Deficit) Capital Surplus / (Deficit)
The Current ratio indicates Council's ability to pay its debts as and when they become due. A ratio of one or higher is required for the entity to remain solvent. -
ITEM 4.4
-
PAGE 42 DCC Capital Works Report - Oct 2015
ATTACHMENT [2]
Devonport City Council Capital Works Income & Expenditure Report 31 October 2015 Income 2015/16 Annual Budget $
Additional Funds Carried Total Budget forward Available $ $
Expenditure 2015/16 External Funding (incl. in total) $
Balance
Commitment Total s Expenditure $ $
Actual $
Remaining Funds $
Performance Measures
Works Start Month
Works % Completion Budget Month Spent
Comments
Summary Open Space & Recreation Facilities Stormwater Transport Living City Plant & Fleet Other Equipment Total Capital Works
1,296,500 360,000 739,000 4,653,000 2,496,000 590,700 415,000 10,550,200
1,335,591 23,418 130,246 3,341,822 42,391 15,000 4,888,468
2,632,091 383,418 739,000 4,783,246 5,837,822 633,091 430,000 15,438,668
11,000 30,000 1,437,888 1,478,888
427,651 490 105,222 579,027 1,828,164 (24,146) 73,004 2,989,412
820,478 35,325 1,362,925 323,426 162,055 77,657 2,781,866
1,248,129 490 140,548 1,941,953 2,151,589 137,909 150,661 5,771,279
1,383,962 382,928 598,452 2,841,293 3,686,233 495,182 279,339 9,667,389
Open Space & Recreation CP0050
CEEP - Energy Efficiency Funding
CP0106
Mersey Vale Memorial Garden CP0106
23,207
23,207
192,358
192,358
153,774
CP0098
Meercroft Park - reserve car park
CP0099 CP0107
Mersey Vale - MBS stage 1 Victoria Parade - Sea Wall Height Extension - South of Jock Littler Pavilion Devonport Rec Centre & EDRC - Additional CCTV Installation Devonport Oval - Cricket Club Roof Replacement Picnic Table & Bench Seating Renewal Pioneer Park - New Toilets & Parenting Facilities Devonport Oval - Facilities Plan Actions
82,087
82,087
42
967,266 20,000
967,266 20,000
248,005 2,254
8,000 42,000 30,000 160,000 700,000
8,000 42,000 30,000 160,000 700,000
35,000
CP0114 CP0115 CP0116
Path Renewal Don Reserve - West of Don College between train crossings 50m Path Renewal Don Reserve -South of Aquatic Centre 60m Devonport Rec Centre - PA System Upgrade Devonport Oval Practice Wicket Upgrade
CP0117 CP0118 CP0119 CP0120 CP0121 CP0122 CP0123
CP0108 CP0109 CP0110 CP0111 CP0112 CP0113
23,207
completed
157,199
35,159
CF
Nov 2015
42
82,045
Mar 2016
May 2016
714,760 -
962,765 2,254
4,501 17,746
CF TBA
Dec 2015 TBA
571 76 123
8,096 -
8,667 76 123
(667) 41,924 30,000 160,000 699,877
completed Sept 2015 Dec 2015 Feb 2016 Jan 2016
completed Nov 2015 Feb 2015 May 2016 Apr 2016
35,000
127
-
127
34,873
Jan 2016
Feb 2016
40,000 8,000 36,000
40,000 8,000 36,000
127 431 -
5,197 -
127 5,628 -
39,873 2,372 36,000
Feb 2016 completed NA
Mar 2016 completed NA
Surf Club Training Room
17,500
17,500
17,500
-
17,500
Streetscape Tree Protection - Best Street Tree Guards Rooke Street Mall Play Equipment Sister Cities - 20 year Anniversary , Commemorative Seat Julie Burgess Interpretive & Information Signage at RHP Signage Strategy - Actions TBA Aquatic Cenre Waterslide Fibreglass Flume Renewal
22,000 50,000 3,000 10,000 25,000 90,000
22,000 109,081 3,000 10,000 36,592 90,000
833 968 2,822
89,000
833 968 91,822
427,651
820,478
1,248,129
1,383,962
Total Open Space & Recreation
1,296,500
59,081
11,592
1,335,591
2,632,091
23,418
-
11,000
11,000
3,425 -
-
21,167 108,113 3,000 10,000 36,592 (1,822)
completed
NA
NA
Sept 2015 Oct 2015 Feb 2016 TBA TBA completed
Oct 2015 Nov 2015 Feb 2016 TBA TBA completed
81.7% Construction works are nearing completion 0.1% Design progressing 99.5% Site works have commenced 11.3% Quotations requested 108.3% 0.2% Construction progressing 0.0% 0.0% Design progressing 0.0% Report to December I&W Committee detailing revised scope of works 0.4% 0.3% 70.3% 0.0% Financial contribution only towards practice wicket upgrade 100.0% Financial contribution only towards new training facilityto be planted in autumn 3.8% Trees 0.9% Order being finalised with supplier 0.0% 0.0% 0.0% 102.0% 47.4%
Facilities CB0059 CB0069
Public Art Mersey Vale Cemetery - Depot Shed & Staff Amenities Improvements
80,000
23,418 80,000
CB0070
Home Hill - Interpretive Signage
60,000
60,000
CB0071 CB0072
BSMC - Solar Panel Installation Fourways Car Park Toilet & Parenting Facilities Upgrade Total Facilities
60,000 160,000 360,000
60,000 160,000 383,418
23,418
490
-
490
23,418 79,510
TBA TBA
TBA TBA
0.0% 0.6% RFQ being reviewed and scope of work revised to suit budget
30,000
-
-
-
60,000
TBA
TBA
0.0% Application for external grant funding unsuccessful
-
490
60,000 160,000 382,928
TBA Nov 2015
TBA Jan 2016
30,000
490
0.0% 0.0% Design progressing 0.1%
Stormwater CS0039 CS0040 CS0041 CS0042 CS0043 CS0044 CS0045 CS0046 CS0047
Wattle Bank Close - Kerb & Open Drain Minor Stormwater Works Pilgrims Road Pipe Extension & Manhole William Street Stormwater Catchment Upgrade - Stage 5 Stormwater Outfall Risk Management - Coles Beach East Devonport Rec Centre Drainage Improvements Melrose Road - New Culvert near #772 Waverly Road _ New Culvert near #51 Manhole Lid Replacements
CS0048
Pit Replacements
CS0049
Reece Detention Basin Subsiol Drainage Renewal Total Stormwater
85,000 30,000 21,000 275,000 45,000 50,000 35,000 18,000 25,000
85,000 30,000 21,000 275,000 45,000 50,000 35,000 18,000 25,000
5,984 14,481 16,401 1,035 23,838 56 57 57 12,803
33,808 926 229
39,792 14,481 16,401 1,960 23,838 56 57 57 13,033
45,208 15,519 4,599 273,040 21,162 49,944 34,943 17,943 11,967
Nov 2015 May 2016 completed Apr 2016 completed Nov 2015 Mar 2016 Mar 2016 Apr 2016
Dec 2015 May 2016 completed June 2016 completed Dec 2015 Apr 2016 Mar 2016 Apr 2016
50,000
50,000
25,996
362
26,358
23,642
Apr 2016
May 2016
4,514 105,222
35,325
4,514 140,548
100,486 598,452
Jan 2016
Feb 2016
105,000 739,000
-
105,000 739,000
-
ITEM 4.4
46.8% 48.3% 78.1% 0.7% 53.0% 0.1% 0.2% 0.3% 52.1%
Quotations requested Pits installed on Kelcey Tier Road
Design progressing
Design progressing & construction works progressively being undertaken 52.7% Design progressing & construction works progressively being undertaken 4.3% Contract awarded 19.0%
PAGE 43 DCC Capital Works Report - Oct 2015
ATTACHMENT [2]
Income 2015/16 Annual Budget $
Additional Funds Carried Total Budget forward Available $ $
Expenditure 2015/16 External Funding (incl. in total) $
Actual $
Balance
Commitment Total s Expenditure $ $
Remaining Funds $
Performance Measures
Works Start Month
Works % Completion Budget Month Spent
Comments
Transport CT0104
Formby Road Car park Arcade Link
CT0112
Devonport Road Reconstruction - Turners Lane to McLeod Avenue
CT0118 CT0119 CT0127 CT0128 CT0129 CT0130
Pedestrian Network Strategy (2012) Action Plan Implementation Stony Rise Rd - Middle Rd intersection New Roundabout William St Pavement Reconstruction - Stewart to Steele Stewart St Pedestrian Facilities River Road Rural - Widening Stage 3 Bellamy Road Bridge Renewal
400,000 20,000 250,000 225,000
CT0131 CT0132 CT0133 CT0134 CT0135
Reseal Program 2015-16 Devonport Road - Guardrail Terminals Forth Road - Guardrail Terminals Duncans Road Bridge Erosion Protection Signage Improvements - Ring Road Signage Implementation
CT0136 CT0137 CT0138 CT0139 CT0140 CT0141 CT0142 CT0143 CT0144 CT0145 CT0146 CT0147 CT0148 CT0149 CT0150 CT0151 CT0152 CT0153 CT0154 CT0155 CT0156 CT0157 CT0158 CT0159 CT0160 CT0161 CT0162 CT0163
Nicholls Street New Footpath - Percy to St Brendan Shaw College Caroline Street New Footpath - John Street to EDRC Winspears Road Footpath Renewal Payne Avenue Car Park - Retaining Wall Renewal Minor Footpath Renewal North Street Kerb Renewal - West of William Street Road Traffic Device Renewal Street Light Provision Transport Minor Works William St Pavement Reconstruction - Steele to Tasman Coraki Street Kerb Renewal -Adina Place to Triton Road Kelcey Tier Road Pavement Renewal -Melrose Raod to Sherston Binda Place Renewal Torquay Road Pavement Renewal - Oak Crt to Canning Dr Parking Infrastructure Renewal Mersey Road Footpath Renewal - Dogs Home to Kelcey Tier Road Mersey Bluff Caravan Park -Internal Road Improvements Mersey Vale Cemetery -Seal Western Top Road Don Recreation Ground - Seal Car Park Tugrah Road New Footpath - North of Washington Drive Stony Rise Road New Footpath - Middle Road to Friend Street Stony Rise - Lawrence Drive Safety Improvements Middle Road -William Street to Bass Hwy Safety Improvements Kelcey Tier - Mersey Main Road Junction Improvement Devonport Road - McLeod Avenue to Horsehead Creek renewal Hiller Street & Ashburner Street Intersection Renewal Tarleton Street Pedestrian Facilities Forbes Street Pedestrian Facilities William Street Pedestrian Facilities Total Transport
5,695
5,695
141
66,088
66,088
59,395
37,758 16,990 (50,000)
37,758 16,990 350,000 20,000 250,000 155,000
521 17,261 16,583 342 52,923 2,136
700,000 20,000 50,000 25,000 50,000
700,000 20,000 50,000 25,000 50,000
18,000 55,000 30,000 50,000 25,000 60,000 25,000 20,000 25,000 400,000 125,000 400,000 85,000 450,000 25,000 310,000 90,000 10,000 45,000 100,000 150,000 85,000 155,000 175,000 -
18,000 55,000 30,000 50,000 25,000 60,000 28,715 20,000 25,000 520,000 125,000 400,000 85,000 450,000 25,000 310,000 90,000 10,000 45,000 100,000 150,000 85,000 155,000 175,000
4,653,000
(70,000)
3,715
120,000
374,434
374,434
85,000 155,000
5,695
5,835
-
59,395
304,227 121,618 147,300
228,191 4,569 1,717
(140)
CF
TBA
6,693
completed
completed
89.9%
521 17,261 320,809 342 174,541 149,436
37,237 (271) 29,191 19,658 75,459 5,564
Jan 2016 completed Oct 2015 Oct 2015 Sept 2015 Dec 2015
Feb 2016 completed Dec 2015 Dec 2015 Nov 2015 Feb 2016
1.4% 101.6% 91.7% 1.7% 69.8% 96.4%
362,638 22,657 32,858
590,829 27,226 34,575
109,171 20,000 50,000 (2,226) 15,425
Aug 2015 Dec 2015 Jan 2015 Dec 2015 Aug 2015
Feb 2016 Jan 2016 Feb 2015 Dec 2015 Sept 2015
11,349 1,269 104 15,383 84 10,086 13,625 42,480 29,528 1,771 13,996 5,251 21,941 12,771 6,092 9,520
1,150 463 2,795 645 48,157 301,802 463 9,997 463
11,349 2,419 567 15,383 2,879 10,086 14,269 90,637 331,330 1,771 14,459 5,251 31,938 12,771 6,092 9,982
6,651 52,581 30,000 50,000 25,000 59,433 13,332 17,121 14,914 505,731 34,363 68,670 83,229 435,541 25,000 310,000 90,000 10,000 45,000 94,749 118,062 72,229 148,909 165,018
April 2015 Dec 2015 Feb 2016 Feb 2016 May 2016 Mar 2016 Nov 2015 TBA Dec 2015 Jan 2016 Sept 2015 Sept 2015 Jan 2016 Dec 2015 Dec 2015 Mar 2016 Apr 2016 Nov 2015 Nov 2015 May 2016 Oct 2015 Dec 2015 Apr 2016 Nov 2015 Jan 2016 May 2016 TBA TBA TBA
April 2015 Jan 2016 Mar 2016 Mar 2016 June 2016 Apr 2016 Nov 2015 TBA Jan 2016 Apr 2016 Oct 2015 Dec 2015 Feb 2016 Mar 2016 Jan 2016 Mau 2016 May 2016 Dec 2015 Dec 2015 June 2016 Nov 2015 Jan 2016 May 2016 Jan 2016 Mar 2016 June 2016 TBA TBA TBA
579,027
1,362,925
1,941,953
2,841,293
162,055
240,000 81,020 44,000 62,000 22,000 130,246
4,783,246
1,437,888
102.5% Pavement colouring to be completed in warmer weather
Waiting on DSG relocations (Best and Formby)
Construction progressing Construction progressing Construction nearing completion Construction of precast components off-site. Commence on-site in January 84.4% Asphalt contract works progressing 0.0% 0.0% 108.9% Construction progressing 69.2% Installation progressing 63.1% 4.4% 0.0% 0.0% 0.0% 0.9% 53.6% 14.4% 40.3% 2.7% 72.5% 82.8% 2.1% 3.2% 0.0% 0.0% 0.0% 0.0% 0.0% 5.3% 21.3% 15.0% 3.9% 5.7%
Stage 1 has been completed
Forthside Rd guardrail replaced Pole replaced at Abel Tasman Caravan Park Works at Webberleys Rd/Forthside Rd complete Tenders have been called Construction progressing Construction progressing Design progressing Tenders have been called
Design progressing Tenders have been called Construction has commenced Quotations requested Design progressing Report to December I&W Meeting Design progressing Quotations requested
40.6%
Plant & Fleet
CF0014 CF0015 CF0013
Hire Plant Replacement Plan (including disposal proceeds) Minor Plant Replacement Plan (including disposal
294,000
294,000
1,831
163,886
130,114
NA
NA
96,700
96,700
14,979
-
14,979
81,721
NA
NA
15.5% List of identified items to be progressively purchased
proceeds) Fleet Replacement Plan (including disposal proceeds)
200,000
42,391
242,391
(40,956)
-
(40,956)
283,347
NA
NA
-16.9% List of identified items to be progressively purchased
590,700
42,391
633,091
495,182
Total Plant & Fleet
-
(24,146)
162,055
137,909
72,863
77,657
150,520
89,480
NA
NA
141
189,859
NA
NA
55.7% List of identified items to be progressively purchased
21.8%
Other Equipment
CE0006
Office Equipment
240,000
CC0007
Information Technology - Renewal & Upgrades
175,000
15,000
190,000
Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY
415,000
15,000
430,000
8,054,200
1,546,646
9,600,846
2,496,000 2,496,000
3,341,822 3,341,822
5,837,822
10,550,200
4,888,468
15,438,668
Living City
CB0068
Liv ing City - Strategic Initiativ es Total Living City
TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY
240000
5,837,822
141 1,478,888
1,478,888
-
62.7% List of identified items to be progressively purchased 0.1% Ongoing program of IT infrastructure upgrades
73,004
77,657
150,661
279,339
35.0%
1,161,249
2,458,441
3,619,690
5,981,156
37.7%
1,828,164 1,828,164
323,426 323,426
2,151,589 2,151,589
3,686,233 3,686,233
36.9%
2,989,412
2,781,866
5,771,279
9,667,389
37.4%
ITEM 4.4
June 2015
July 2016
36.9% Project to continue through duration of the year
PAGE 44 Report to Governance and Finance Committee meeting on 16 November 2015
4.5
GOVERNANCE & FINANCE REPORT File: 29468 D392504
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.3.2
Provide appropriate support to elected members to enable them to discharge their functions
SUMMARY This report provides a summary of the activities undertaken in the following areas of Council:
Corporate and Business Services; Governance; and Organisational Performance.
BACKGROUND This report is provided to the Governance and Finance Committee every two months and aims to update the Aldermen and community on matters of interest. The functional areas of Council covered by this report include: Governance
Property Management
Financial Reporting
Legal Issues
Strategic and Operational Plans Corporate Communication
Customer Service Financial Strategy and Management
Human Resources
- Revenue and Rating
Partnerships
- Grants
Risk Management and Insurances
- Loan Borrowings
Information Technology Budget Management
- Compliance - Related Policies
Car Parking
- Financial Reporting
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other legislation.
DISCUSSION 1.
GOVERNANCE AND LEGAL
1.1
Legal Justice Porter handed down his judgement for a rates matter which had previously been dealt with in the Magistrates Court. To date, no appeal has been lodged with the Federal Court. Council‟s costs are to be met by the applicant and a bill of costs has been prepared by Council‟s solicitors and provided to him.
ITEM 4.5
PAGE 45 Report to Governance and Finance Committee meeting on 16 November 2015
1.2
Common Seal Register The following documents September/October 2015:
have
been
signed
under
Council‟s
seal
REG/132
Plan of Survey - PA.2015.0032
11/09/2015
REG/133
Lease Agreement - Elanora Place
24/09/2015
REG/134
Lease Agreement - Devonport Tennis Club
24/09/2015
REG/135
Adhesion Order - 79-81 Best Street & 83 Best Street
5/10/2015
REG/136
Agreement for Use - Ferry Pontoon
26/10/2015
REG/137
Plan of Survey - SA2010.0004
27/10/2015
REG/138
Plan of Survey - SA2011.0011
27/10/2015
REG/139
Adhesion Order - Winspears Road, East Devonport
3/11/2015
REG/140
Plan of Survey - Winspears Road, East Devonport
3/11/2015
REG/141
Lease Agreement - Stewart Street
3/11/2015
1.3
Property Management Council‟s property managers, Collins Real Estate continue to provide monthly updates on all properties with no major issues throughout the reporting period.
1.4
Aldermen’s Attendance Aldermen‟s attendance for the year to date is detailed as follows:
2.
ORGANISATIONAL PERFORMANCE
2.1
2014/15 Annual Report The 2014/15 Financial Statements along with commentary on the financial performance for the year were included in the Annual Report released to the public in September. The Annual Report was formally adopted by Council at the Annual General Meeting held Wednesday 28 October.
3.
CORPORATE SERVICES
3.1. Records Management The Tasmanian Archive and Heritage Office (TAHO) provide a suite of Guidelines and Advices for Council reference. ITEM 4.5
PAGE 46 Report to Governance and Finance Committee meeting on 16 November 2015
Guidelines are formal documents issued by the State Archivist for which councils must take reasonable steps to comply. Advices provide best practice information on all areas of record keeping. This period, the following Guidelines and Advices were issued 1.
Tasmanian Archives & Heritage Office (TAHO) – NEW PART Information Management Advice 60 (Part 5) - Successfully manage Information Risks during System Migration Description: During government administrative change, agencies and systems undergo significant change and that can put the records they contain at risk. Change currently occurring in Tasmanian Government includes the move of systems to the cloud and whole of government data centre proposals. These projects involve significant data migration and this puts records at risk. This advice is intended to outline important considerations and risks when migrating information between systems, in order to help records and information managers provide appropriate guidance on migration projects. Comments: Discussions have been held with Information and Technology Team about integrating this advice into project documentation for managing migration.
2.
Tasmanian Archives & Heritage Office (TAHO) – Information Management Advice 17 Recordkeeping by Design - Requirements for Managing State Records in New Business Systems Description: Retrofitting recordkeeping requirements into existing business systems is difficult, sometimes not technically possible, and usually expensive. Records and information management requirements need to be proactive, strategic, considered, or designed as a core component of systems, services and processes and not addressed as some legacy or retrospective consideration. Systems are episodes in the life of a record, and the requirements for managing these records throughout their useful life need to be considered and incorporated into system design. Taking a “recordkeeping by design” approach aims to ensure that recordkeeping is considered before, at the start of, and throughout the development and implementation of business systems that create and manage records. Comments: This advice is being disseminated to the Management Team via the Internal Records Communiqué as a recommended reference document.
3.
Offsite Storage of Council's Records - Governance and Finance Committee GFC 35/15 - 2015/09/21 Description: With the relocation of Council‟s Best Street offices as part of the LIVING CITY project, investigation was undertaken regarding alternate records management practices to minimise risk and to simplify the movement of Council‟s hard copy records. Off-site storage solutions were explored as part of this process. ITEM 4.5
PAGE 47 Report to Governance and Finance Committee meeting on 16 November 2015
At the September 2015 meeting Council authorised the transfer of its hard copy records to Iron Mountain, an off-site storage solution. The first 1,200 files have been relocated to this facility. 3.2. Risk Management and Insurance Number of Reported Incidents Reporting Period
Number of Reported Incidents Internal
Number of Reported Incidents External
Sept-Oct
21
10
Incident Type Internal Report Period
Personal Injury
Property Damage
Motor Vehicle
Near Hit
Hazard
Personal Threat
Stolen Property
Sept-Oct
10
6
1
0
3
0
1
Non Conformance 0
Incident Type External Report Period
Personal Injury
Property Damage
Near Hit
Hazard
Fraud
Sept-Oct
5
3
0
0
2
Insurance Claim Costs (Internal) Report Period
Actual Claim Costs
Sept-Oct
$7,283
Number of Claims
4
Actual Claims Descriptor
Property Damage/Vandalism to 11 trees on Victoria Parade – approx $3,000
Property Damage/Vandalism to door (glass smashed) in Best Street Offices eastern entrance - $255
Damage to push pit guide by Loader at Transfer Station - $2,143
Property Damage/Vandalism to door (glass smashed) at DECC - $1,885 Insurance Claim Costs (External) Report Period
Potential Claim Costs
Actual Claim Costs
Sept-Oct
$1,856
$1,856
Number of Claims
3
3
Actual Claims Descriptor
Emulsion spread across road on a steep slope resulting in a car having spots of wet tar on paintwork.
Property damaged by Council‟s truck during a delivery of crushed concrete gravel.
Council vehicle flicked up projectile and hit another vehicle - $290
3.2.1. Risk, Health & Safety and Emergency Management Activities Council received the Best WHS Initiative Award in the SME/Not for Profit Category of the Worksafe Tasmania Awards. The award was for the ITEM 4.5
PAGE 48 Report to Governance and Finance Committee meeting on 16 November 2015
development of a Sign Post Hydraulic Pin Lifter, designed by our outdoor workforce to remove manual handling and projectile risks for local government workers. The initiative has been adapted and used by other Councils throughout the state.
Worksafe Month was held during October. Worksafe facilitated a number of webinars and live streams this year with the theme of Fit for Life, Fit for Work. They delivered face to face sessions in Devonport on 26 October. Council delivered an internal program throughout Worksafe Month with a focus on physical activity and movement. Sessions were held relating to the Fitness for Work Policy and the effects and implications of drugs and alcohol in the workplace. Workplace inspections were conducted at the Art Gallery Storage Facility and the Devonport Recreation Centre. 3.2.2. Training Two staff members attended a Mental Health First Aid training course. The course covered:
Approaching someone you suspect may have an issue Listening non-judgmentally Give support and information Encourage the person to get professional help Encourage other supports
Other Council staff will participate in training in November. 3.3. Human Resources 3.3.1. Recruitment Staff positions advertised in September and October 2015 Position Department Work Location Marketing and Events Community Services Best Street Offices Officer Customer Service Corporate and Business Best Street Offices Officer Services
ITEM 4.5
PAGE 49 Report to Governance and Finance Committee meeting on 16 November 2015
Civil Works 2IC (internally) Casual Attendants DECC
Infrastructure Works and Lawrence Drive Development Corporate and Business DECC Services
Staff Appointments in September and October 2015 Position Name Civil Works Kirstan Powazuk Coordinator (Direct appointment internal) Civil Works 2IC Martin Olsen
Parking and Tony Stevens Information Officer Recreation Officer Axel Verschuren (Direct appointment internal) Customer Service Stephanie Shaw Officer Marketing and Events Officer Casual Immunisation Nurse (Direct appointment) Casual Attendants DECC
JoHanna Robertson Andrew Meldrum
Joshua Bell Linda Denny Ryan Smith Rebecca Foster
Department Work Location Infrastructure Lawrence Drive Works and Development Infrastructure Works and Development Corporate and Business Services Community Services
Lawrence Drive
Best Street Offices
Best Street Office & Recreation Centre Best Street Offices
Corporate and Business Services Community Best Street Offices Services Infrastructure Best Street Offices Works and Development Corporate DECC and Business Services
Staff Departures in September and October 2015 Position Name Department Biodiversity Officer
Phillip Murray
Civil Works David Wallace Coordinator
Work Date Location Effective Infrastructure Best Street 23/9/2015 Works and Offices Development Infrastructure Lawrence 9/10/2015 Works and Drive Development
3.3.2. Workers Compensation Claims Policy Year ending Number of Workers 30 June Compensation Claims lodged with Council’s Insurer 30/6/2016* 10 claims 30/6/2015* 12 claims ITEM 4.5
Gross value incurred by the Insurer (including estimates) $ 99,730.94 $234,376.77
PAGE 50 Report to Governance and Finance Committee meeting on 16 November 2015
30/6/2014 30/6/2013 * 30/6/2012 30/6/2011
8 claims 13 claims 13 claims 17 claims
$ 20,368.14 $218,523.42 $140,681.41 $395,319.38
Commentary: * A claim/s remains open in this year ending. New Workers Compensation claims for the period There were six new worker‟s compensation claims lodged in total during September and October 2015. Eleven claims remain open in total, of which three claims are pending as at the end of October 2015. The remainder of injured workers are participating in Return to Work and Injury Management Plans where necessary. 3.3.3. Work Experience Numerous opportunities have been offered to job seekers and students as part of recognised work experience programs. The following student has completed work experience: Date
Work Student Experience Program 13 July 2015 to 16 UTAS – Alec October 2015 Corporate Heazlewood Internship Program – Completion of Skills Audit Works Department
Location of placement
Human Resources, Corporate and Business Services
3.3.4. Staff Training A short online policy training module has been developed for staff to complete on the updated “Staff Code of Conduct Policy”. 36 employees have completed this training during September and October. Council‟s new Online Induction system has seen 22 employees complete a general induction through the month of September and October. Existing employees are being encouraged to log in and complete this as an induction refresher. 3.4. Customer Service 3.4.1. National Local Government Customer Service Network. Quarterly meeting was held on 19 August 2015. Rod Warrington, Trainer for Tasmania Police was guest speaker and he discussed how to recognise danger signs with aggressive people and explained how employees could protect themselves. He gave practical advice about surroundings and realising objects in the office that could be potential weapons, ie: heavy stapler on front counter in reach of aggressive person. Discussions are now being held to consider if this training would be beneficial for other front line Council staff.
ITEM 4.5
PAGE 51 Report to Governance and Finance Committee meeting on 16 November 2015
3.5. Finance 3.5.1. S132 Certificates During the months of September and October, the Finance Team issued 196 Section 132 certificates under the Local Government Act, 1993 (Certificate of Liabilities in relation to rates on properties). This information is a good indicator of property sales in the municipality. A comparison to the previous year is shown below.
132 Certificates
120 100 80
112 86
60
2014/2015
79
84
2015/2016
40 20 0 September
October
3.5.2. Rates Statistics Percentage of Rates Paid 2015/2016
2014/2015
2013/2014
September
46.19%
46.42%
44.52%
October
54.04%
57.31%
55.57%
Number of Properties Paid in Full 2015/2016
2014/2015
2013/2014
Number
Percentage
Number
Percentage
Number
Percentage
September
3154
25.94%
3122
25.76%
2972
24.67%
October
3298
27.13%
3273
27.00%
3092
25.66%
ITEM 4.5
PAGE 52 Report to Governance and Finance Committee meeting on 16 November 2015
3.6. Parking 3.6.1. Parking Statistics Income – Parks (Total) Sept
Car
15/16
14/15
$82,020.71
$70,587.46
$70,260.27
$70,213.25
15/16
14/15
Sept
$61,898.59
$49,327.13
Oct
$49,950.69
$49,090.18
Infringements Issued
15/16
14/15
Sept
2519
1621
Oct
2447
1570
Oct
Income Meters
from
3.6.2. Best Street PAYL Car park In September of 4,947 paying cars:
926 cars stayed between 15 and 30 mins 691 cars stayed between 30 and 45 mins 817 cars stayed between 45mins and 1 hour
4,000 cars stayed no longer than 2 hours 947 cars stayed longer than two hours
81% cars stayed up to 2 hours 19% stayed over 2 hours
In October of 5,092 paying cars:
922 cars stayed between 15 and 30 mins 732 cars stayed between 30 and 45 mins 708 cars stayed between 45mins and 1 hour
4,089 cars stayed no longer than 2 hours 1,003 cars stayed longer than two hours
80% cars stayed up to 2 hours 20% stayed over 2 hours
Best Street Income
15/16
14/15
Sept
$13,120.49
$11,172.48
Oct
$11,270.39
$10,343.10
ITEM 4.5
PAGE 53 Report to Governance and Finance Committee meeting on 16 November 2015
3.6.3. Pay by Phone Easy Park - September Users Paid
466 $1,410.83
Parking Area Fenton Way Car Park – All Day Formby Road Car Park – 3 Hours Fourways Car Park – All Day Payne Avenue Car Park – All Day Rooke Street Car Park – All Day Victoria Parade Car Park – All Day Wenvoe Street Car Park – All Day Edward Street Car Park – 3 Hours Total
Users 15 98
Of Pay and display Car Park Users Cash Users Credit Card Easy Park
32007
Easy Park - October Users Paid
84 29 42 25 119 54 466
92.00% 6.00% 2.00%
629 $1,761.34
Parking Area Fenton Way Car Park – All Day Formby Road Car Park – 3 Hours Fourways Car Park – All Day Payne Avenue Car Park – All Day Rooke Street Car Park – All Day Victoria Parade Car Park – All Day ITEM 4.5
Users 13 162 122 40 63 22
PAGE 54 Report to Governance and Finance Committee meeting on 16 November 2015
Wenvoe Street Car Park – All Day Edward Street Car Park – 3 Hours
88 119 Total 629
Of Pay and display Car park Users Cash Users Credit Card Easy Park
37,143 90.00% 8.00% 2.00%
3.7. Devonport Entertainment and Convention Centre (DECC) 3.7.1. Theatre Performances & Events The Devonport Entertainment and Convention Centre continued to present a very busy and varied program of live performing arts during September and October 2015. In excess of 5,000 tickets were sold through the venue‟s ticketing service during this period. There were nine performances presented by commercial organisations and three performances presented by the venue. Council‟s Community Services Team and the DECC also partnered to present a matinee performance for Senior‟s Week. Attendances in September were high due to the 2015 Devonport Eisteddfod. Patron numbers in October were comparable to previous years.
Productions staged at the DECC in September and October were as follows: Commercial Hire
Roy Orbison & The Everly Brothers Isla Grant – Farewell Concert Tour (2 performances) Swan Lake – The Imperial Russian Ballet Company Giggle & Hoot (2 performances) Sydney Comedy Festival Showcase Melinda Does Doris – Melinda Schneider Buddy in Concert – 60 years of Buddy Holly
Community Hire
The City of Devonport Eisteddfod (from 26 August – 17 September) Don College All Star Concert ITEM 4.5
PAGE 55 Report to Governance and Finance Committee meeting on 16 November 2015
DECC Entrepreneurial Program
The Man in Black – The Story of Johnny Cash (2 performances) Sex with Strangers FLAK – True Stories from the Men who flew in WW2 Keith Potger – Seniors Week performance
City of Devonport Eisteddfod The 87th City of Devonport Eisteddfod commenced on Monday 25 August and
concluded on Friday 17 September The City of Devonport Eisteddfod attracted approximately 1,700 entries from all around Tasmania. The Eisteddfod continues to provide a platform to showcase the many talents of our youth and to encourage them in their pursuit of excellence in their chosen field of the performing arts. Council is the major sponsor of this event and provides an Economic Development and Events Sponsorship of $16,500. It is important to note that the sponsorship from Council is the only income received for this event. The funding only covers a portion of the hiring cost of the venue with the remainder being absorbed within the Devonport Entertainment & Convention Centre‟s operational budget. Benefits •
To provide opportunities for performers of all ages to receive critiques of their skills by highly qualified and independent adjudicators.
•
To provide a nurturing atmosphere for all competitors to enable them to gain confidence in themselves and their performance.
•
To provide recognition for performance that meets the standard expected by the Adjudicator.
•
Progression
Via competition, not only are the artistic skills of the performers improved, but they gain confidence, poise, commitment and self-esteem, skills which they will later take into the community with them.
ITEM 4.5
PAGE 56 Report to Governance and Finance Committee meeting on 16 November 2015
Income for this period is disseminated as follows:
Ticketing The DECC Box Office has recently been engaged as the preferred ticketing agency for two music events which are scheduled for 2016. A Day in the Vines Concert at Ghost Rock Vineyard continues its series of summer concerts, bringing live outdoor entertainment to the region. In addition, Skyfields is a new event which will be presented in March. It aims to become an annual event and feature the world‟s biggest touring acts. Whilst both events have their own websites, they are directly linked to the DECC‟s ticketing system. The Centre processes all online transactions and receives a booking fee per ticket together with an online service fee. 3.7.2. Meetings and Functions A total of 14 non-performance events including meetings, seminars and professional development sessions were held at the venue during September and October by the following organisations:
Department of Health and Human Services Department of Social Services Devonport City Council The Advocate Youth, Family & Community Connections ITEM 4.5
PAGE 57 Report to Governance and Finance Committee meeting on 16 November 2015
Tasmanian Retail Development Scala Institute Hawthorn Football Club Unions Tasmania Centrelink Usana Health Sciences Anglicare Worksafe Tasmania Children & Youth Services
The Devonport Entertainment & Convention Centre was hired for a total of 57 days throughout September and October 2015. 3.8. Information Technology 3.8.1. Public Wi-Fi Statistics September
October
ITEM 4.5
PAGE 58 Report to Governance and Finance Committee meeting on 16 November 2015
Visitor vs Local information (from 1 Dec 2014 to 5 Nov 2015) Local: 3,474 Visitor: 4,661 Total: 8,135 Please Note: This question cannot be set to mandatory at this stage. Users can bypass it by not answering. This total reflects usage since the service was installed. 4
CORPORATE COMMUNICATION - SEPTEMBER/OCTOBER 2015
4.1
Websites 4.1.1 Devonport City Council Website Councilâ€&#x;s new website was launched in mid-August 2015. Positive public feedback has been obtained about the site, which has also seen increased session duration and page views.
Devonport City Council Website Page Views 18000
Vission sessions
16000 14000 12000
'12/13 13/14
10000
14/15 15/16
8000 6000 4000
ITEM 4.5
PAGE 59 Report to Governance and Finance Committee meeting on 16 November 2015
Devonport City Council website Statistics Total Visitor sessions Total page views Average daily sessions Average session duration (minutes) Average page views per visit Device Category Desktop Mobile Phone Tablet Top 10 Pages
October 2015
September 2015
6.845 19,111 221 1:50
5,826 19,258 194 2:45
2.79
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
3.31
57.8% 31.5% 10.7% Home Page Employment Opportunities How to Contact Us Careers Contact Us How to Apply Mersey Vale Cemetery Search Job Application Form Current Works & Projects Employment Opportunities
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
64.8% 24.8% 10.5% Home Page How to Contact Us Contact Us Employment Opportunities Careers Mersey Vale Cemetery Search Current Works & Projects Spirit of Devonport Ferry Launch Waste Transfer Station Careers -How to Apply
4.1.2 LIVING CITY Website The LIVING CITY website was launched in August 2014 and since this time has been viewed 21,516 times. During the reporting period news stories relating to the release of the Stage 1 construction tender, Food Pavilion leasing campaign commencement and recent regional tourism statistics were posted on the site. LIVING CITY Website Statistics Total visitor sessions
Average daily sessions Top 5 Pages
October 2015
September 2015
1,152 TY 791 LY +45.6% 32 1. 2. 3. 4. 5.
Home News Videos Documents Food Operators sought for LIVING CITY‟s Food Pavilion
1,021 TY 1,173 LY -13.0% 60 1. 2. 3. 4. 5.
Home Videos Documents FAQ Stage 1 Construction Tender Released
4.1.3 Speak Up Devonport Website Council‟s online engagement platform www.speakupdevonport.com.au is utilised for all of Council community consultations. During the reporting period a number of community consultations were undertaken, as follows:
ITEM 4.5
PAGE 60 Report to Governance and Finance Committee meeting on 16 November 2015
Speak Up Devonport Website Statistics Active Consultations
Total Aware: Number of people (unique users) who have visited the website during the period Total Informed: Number of people who have taken some actions to learn more about projects on the website during the period. Total Engaged The number of people who have actively contributed to selected projects/consultations.
4.2
October 2015 Community Survey Establishing a Bike Safety Park in Pioneer Park Revising the Parking Strategy Making Devonport a more „walkable‟ City 1,271
September 2015 Community Survey Establishing a Bike Safety Park in Pioneer Park Revising the Parking Strategy Mersey Bluff Sound Shell Additional Sportsground Lighting Proposal 1,393
741
691
137
134
Social Media Council currently utilises both Twitter and Facebook as social media tools to engage with the community and local media. Council‟s corporate Twitter account (@devonportcity) was launched in December 2014 and had 245 followers as at 31 October 2015. It is actively used to „break‟ news to the media, including the „tweeting‟ of decisions during Council meetings. The Devonport City Council Facebook page was launched in March 2011 and is well utilised by the community. DCC Facebook Page Statistics Facebook Followers: Number of Facebook users who „like‟ the DCC Facebook page at the end of each period. Facebook Reach: Number of Facebook users who have seen content associated with the page during the period (individual users can be „reached‟ numerous times per month). Facebook Engaged Users: Unique number of people who actively engaged with the page by liking, commenting, sharing or clicking on posts on the page during the period.
September 2015
October 2015
3,480 TY 2,526 LY +37.8%
3,581 TY 2,582 LY +38.7%
57,252 TY 12,199 LY +369.3%
121,781 TY 55,301 LY +120.2%
5,783 TY 991 LY +483.6%
11,453 TY 6,869 LY +66.7%
Planning content scheduling and placement have significantly increased the page‟s reach and engagement, meaning that we are posting more content at the right times, which the community is finding more interesting and hence, interacting with more.
ITEM 4.5
PAGE 61 Report to Governance and Finance Committee meeting on 16 November 2015
During September and October 2015 the top ten page posts each month in terms of reach and engagement were: September 2015 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
4.3
October 2015
Free Parking Day – Burnie Show Day Walk for William event Driving in Parks – Parks By-Law Our Lady of Lourdes – Kinder City visit by Mayor Martin Advocate – Plover story East Devonport Bike Safety Park Proposal – community consultation East Devonport Child & Family Centre – report highlight Kim Ogden‟s photo of moon & plane Parking Survey – community consultation Photo – Surf‟s Up Devonport
1. Torquay Ferry return announcement 2. Cover photo – Spirit of Tasmania and Spirit of Devonport vessels 3. Hawks 3Peat Devonport visit 4. Invitation to Spirit of Devonport launch 5. Spirit of Tasmania Open Day invitation 6. Spirit of Devonport launch day photos 7. Wayne McCall 40 years‟ service 8. Road Works – William Street & Kelcey Tier Road 9. New Year‟s Eve SKYFIRE announcement with SeaFM 10. Splash‟s outdoor pool opening delay
Publications & Media During the month of October 2015, Council published: Council Update – explaining key decisions from the October Council meeting Two (2) LIVING CITY eNewsletters One (1) Speak Up Devonport eNewsletter One (1) Your Devonport. Your City. Online eNewsletter Nine (9) media releases & invitations: Devonport‟s ferry service set to return this month Food operators sought for LIVING CITY‟s Food Pavilion Making Devonport a more „walkable‟ City Council delivers another strong financial performance Spirit of Devonport ferry launch invitation New Year‟s Eve 2015 set to be biggest ever Outdoor pool summer season opening delayed Community groups given a boost Don Reserve Fuel Reduction Burn During the month of September 2015, Council published:
4.4
Council Update – explaining key decisions from the September Council meeting One (1) LIVING CITY eNewsletter One (1) Your Devonport. Your City. Online eNewsletter Nine (9) media releases: Call for local builders to be part of LIVING CITY Bike Safety Park proposed for Pioneer Park in East Devonport Seniors Week celebrations to suit all tastes Devonport Parking Strategy to be revised Australia Day Citizen of the Year Award nominations now open Devonport Christmas Parade registrations now open WorkSafe Tasmania Month comes to Devonport Free Parking Day for Burnie Show Day Council delivers another strong financial performance
E-Newsletters E-newsletters are a cost effective, targeted and communicating with residents and target audiences. ITEM 4.5
measurable
means
of
PAGE 62 Report to Governance and Finance Committee meeting on 16 November 2015
The LIVING CITY eNews was launched in June 2014 and is used to release tailored LIVING CITY news to subscribers on a regular basis. Your Devonport. Your City. Online is a new eNews which was launched in late June 2015 to provide Devonport residents with a monthly snapshot of Council news and community events. E-Newsletters are also sent to registered Speak Up Devonport participants regarding the launch of community consultations during the period. LIVING CITY eNews
Subscribers as 31/10/15 eNews Name
Campaign Date Open Rate Click Rate eNews Name Campaign Date Open Rate Click Rate
at
483 Perfect timing to capitalise on increasing tourist numbers 1/10/15 42.0% 3.8% Food Operators sought for LIVING CITY‟s Food Pavilion 6/10/15 38.6% 3.4%
Your Devonport. Your City. Online eNews 876
Speak Up Devonport eNews 689
September 2015
Have your say about parking in Devonport
3/9/15 40.8% 14.2% October 2015
15/9/15 N/A N/A How can we make Devonport a more „walkable‟ City? 5/10/15 N/A N/A
6/10/15 44.6% 11.8%
The campaign open rates and click rates being achieved by Council‟s e-newsletters are significantly above the government industry rates of 23.9% and 2.9% respectively.
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council‟s operating budget as a result of this recommendation.
RISK IMPLICATIONS Any specific risk implications will be outlined in the commentary above. Any specific issue that may result in any form of risk to Council is likely to be subject of a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council to be updated on matters of interest.
ATTACHMENTS Nil
ITEM 4.5
PAGE 63 Report to Governance and Finance Committee meeting on 16 November 2015
RECOMMENDATION That it be recommended to Council that the Governance and Finance report be received and noted.
Author: Position:
Shane Crawford Executive Manager Business Services
Corporate
&
Endorsed By: Position:
ITEM 4.5
Paul West General Manager
PAGE 64 Governance and Finance Committee meeting Agenda 16 November 2015
5.0
CLOSURE
There being no further business the Chairman declared the meeting closed at <insert time> pm.