NOTICE OF MEETING Notice is hereby given that an Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, on Monday 8 February 2016, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 03 February 2016
AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 8 FEBRUARY 2016 AT THE COUNCIL CHAMBERS AT 6:00PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
TENDERS ................................................................................................... 4
4.1
Tender Report - Contract 1306 - William Street Stormwater Upgrade Stage 5 (D397400) .......................................................................................................................................... 5
4.2
Tender Report - Contract 1307 - Devonport Road Reconstruction - Mcleod Avenue to Horsehead Creek (D398268) ................................................................................... 11
5.0
INFRASTRUCTURE AND WORKS REPORTS ....................................................... 17
5.1
North West Coastal Pathway - Don to Leith (D401985) .......................................................... 17
6.0
INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 30
6.1
Development and Health Services Report (D402112) ............................................................ 30
6.2
Infrastructure and Works Report (D400340) .............................................................................. 36
7.0
CLOSURE ................................................................................................ 54
PAGE 1 Infrastructure Works and Development Committee meeting Agenda 8 February 2016
Agenda of a meeting of the Devonport City Council’s Infrastructure Works and Development Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 8, February 2016 commencing at 6:00pm. PRESENT Present Chairman
Apology
Ald L M Perry Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Infrastructure Works and Development Committee meeting Agenda 8 February 2016
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME
Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
PAGE 3 Infrastructure Works and Development Committee meeting Agenda 8 February 2016
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
3.2
QUESTIONS ON NOTICE FROM ALDERMEN
At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Infrastructure Works and Development Committee meeting Agenda 8 February 2016
4.0
TENDERS
In accordance with Section 22(1) of the Local Government Act 1993 Council has delegated powers to the Infrastructure and Works Committee to accept tenders for activities related to the functions of the Committee to the extent of the estimates for the current financial year (Min 198/15 refers). The following item is to be dealt with by the Infrastructure and Works Committee in accordance with delegated authority. 4.1
Tender Report - Contract 1306 - William Street Stormwater Upgrade Stage 5
4.2
Tender Report - Contract 1307 - Devonport Road Reconstruction - Mcleod Avenue to Horsehead Creek
The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2015/2016 financial year. Contract Contract 1290 - Supply, Delivery and Placement of Hot mix Asphalt Contract 1291 - Supply, Delivery and Placement of Bituminous Surfacing Contract 1292 - Bellamy Bridge Renewal Contract 1294 - River Road Widening Stage 3 &4 Contract 1296 - Kelcey Tiers Road Pavement Renewal Contract 1297 - William Street Pavement Reconstruction - Stewart to Steele St Contract 33108 - Supply & Delivery of Backhoe Contract 1299 - William Street Pavement Reconstruction - Steele to Tasman Street Contract 1301 Temporary Council Office Relocation Contract - 1302 Torquay Road Pavement Renewal - Oak Court to Canning Drive
Contract Period
Extension Options
$ Value (Excluding GST)
Contractor
Min Ref / Meeting Date IWC 26/15 / 24 Aug 2015
Jul 2015 to Apr 2016
Not Applicable
$328,231
Roadways Pty Ltd
Jul 2015 to Apr 2016
Not Applicable
$203,404
IWC 27/15 / 24 Aug 2015
Dec 2015 to Jan 2016
Not Applicable
$147,300
Oct 2015 to Dec 2015
Not Applicable
$159,912
Crossroads Civil Contracting BridgePro Engineering Pty Ltd Gradco Pty Ltd
Nov 2015 to Dec 2015
Not Applicable
$301,339
Hardings Hotmix Pty Ltd
186/15 / 28 Sep 2015
Oct 2015 to Dec 2015
Not Applicable
$303,764
187/15 / 28 Sep 2015
Oct 2015 to Nov 2016 Jan 2016 to Apr 2016
Not Applicable Not Applicable
$122,400
Kentish Construction & Engineering Co Pty Ltd JF Machinery
Jan 2016 to Mar 2016
Not Applicable
$190,283
Jan 2016 to April 2016
Not Applicable
$319,040
$492,647
Kentish Construction & Engineering Co Pty Ltd Oliver Kelly Construction Civilscape Contracting
185/15 / 28 Sep 2015 163/15 / 24 Aug 2015
184/15 / 28 Sep 2015 210/15 / 26 Oct 2015 229/15 / 23 Nov 2015 IWC 42/15 / 21 Dec 2015
PAGE 5 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
4.1 TENDER REPORT - CONTRACT 1306 - WILLIAM STREET STORMWATER UPGRADE STAGE 5 File: 30581 D397400
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.2
Provide and maintain stormwater infrastructure to appropriate standards
SUMMARY This report seeks Council’s approval to award Contract 1306 for the William Street Stormwater Upgrade Stage 5, to Hardings Hotmix Pty Ltd.
BACKGROUND This report considers tenders received for “William Street Stormwater Catchment Upgrade – Stage 5” listed within the 2015/16 capital expenditure budget. This project involves the duplication of the stormwater main between Eugene Street and North Street. It is the fifth stage of a multistage project to upgrade the capacity of the William stormwater catchment to meet the requirements of Council’s Stormwater Strategy (2012).
STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.
DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from three companies. tenders and are summarised in table 1.
All tenders received were conforming
TABLE 1
1
Hardings Hotmix Pty Ltd
Conforming
Tender Price (ex GST) 186,630.00
2
Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) CBB Contracting
Conforming
221,434.30
Conforming
221,951.00
No.
3
Tender
Status
As highlighted in the above table, Hardings Hotmix Pty Ltd tender of $186,630.00 is the lowest priced. The Tender Planning and Evaluation Committee have considered the three tenders against each of the selection criteria, these being:
Relevant Experience Quality, Safety and Environmental Management Methodology Price
ITEM 4.1
PAGE 6 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
The evaluation by the committee indicates that Hardings Hotmix Pty Ltd scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments.
COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 12 December 2015 and tenders were also advertised on Council’s website.
FINANCIAL IMPLICATIONS The 2015/16 capital expenditure budget includes an allocation for the “William Street Stormwater Catchment Upgrade – Stage 5” project of $275,000.00. The tender received from Hardings Hotmix Pty Ltd is $186,630.00. The breakdown of the budget for this project is summarised below in table 2. TABLE 2 No.
Tender Price (ex GST) $186,630.00
Tender
1
Contract 1306 price
2
Project management/administration
$15,000.00
3
Construction contingency
$18,600.00 TOTAL
$220,230.00
The contingency allowance for this project is 10% of the construction cost. The potential for unforeseen construction issues at this site is low.
RISK IMPLICATIONS To minimise risk the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.
CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Hardings Hotmix Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract William Street Stormwater Upgrade Stage 5.
ATTACHMENTS 1.
CS0042 Tender Planning and Evaluation Committee SIGNED MINUTES
ITEM 4.1
PAGE 7 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
RECOMMENDATION That the Infrastructure, Works and Development Committee, in relation to Contract 1306 – William Street Stormwater Upgrade Stage 5 and in accordance with the delegated authority provided to it by Council under Minute 198/15: a)
award the contract to Hardings Hotmix Pty Ltd for the tendered sum of $186,630.00 (ex GST);
b)
note that design, project management and administration for the project are estimated to cost $15,000 (ex GST); and
c)
note that a construction contingency of $18,600 (ex GST) is included in the budget.
Author: Position:
Shannon Eade Project Management Officer
Endorsed By: Position:
ITEM 4.1
Matthew Atkins Deputy General Manager
PAGE 8 CS0042 Tender Planning and Evaluation Committee SIGNED MINUTES
ITEM 4.1
ATTACHMENT [1]
PAGE 9 CS0042 Tender Planning and Evaluation Committee SIGNED MINUTES
ITEM 4.1
ATTACHMENT [1]
PAGE 10 CS0042 Tender Planning and Evaluation Committee SIGNED MINUTES
ITEM 4.1
ATTACHMENT [1]
PAGE 11 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
4.2
TENDER REPORT - CONTRACT 1307 - DEVONPORT ROAD RECONSTRUCTION - MCLEOD AVENUE TO HORSEHEAD CREEK File: 31379 D398268
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY This report seeks Council’s approval to award Contract 1307 for the Devonport Road Reconstruction - McLeod Avenue to Horsehead Creek, to Kentish Construction & Engineering Company Pty Ltd (trading as Treloar Transport).
BACKGROUND This report considers tenders received for “Devonport Road - McLeod Avenue to Horsehead Creek Renewal” listed within the 2015/16 capital expenditure budget. This project is required to address pavement failures caused by high traffic volume including heavy vehicle use. Inadequate drainage may have also contributed to the failures. This project involves new pavement and wearing surface on Devonport Road from McLeod Avenue to the Horsehead Creek Bridge, including subsoil drainage under existing kerb on the southbound lane and new kerb and subsoil drainage on the northbound lane. Safety improvements will also be made by improving the guard rail and relocating Tas Networks and Taswater assets.
STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.
DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from two companies. Both tenders received were conforming tenders and are summarised in table 1. TABLE 1
1
Hardings Hotmix Pty Ltd
Conforming
Tender Price (ex GST) $238,016.00
2
Kentish Construction and Engineering Company Pty Ltd
Conforming
$214,789.80
No.
Tender
Status
As highlighted in the above table, Kentish Construction and Engineering Company Pty Ltd tender of $214,789.80 is the lowest priced. The Tender Planning and Evaluation Committee have considered the two tenders against each of the selection criteria, these being:
Relevant Experience Quality, Safety and Environmental Management ITEM 4.2
PAGE 12 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Methodology Price
The evaluation by the committee indicates that Kentish Construction and Engineering Company Pty Ltd scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments.
COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 19 December 2015 and tenders were also advertised on Council’s website.
FINANCIAL IMPLICATIONS The 2015/16 capital expenditure budget includes an allocation for the “Devonport Road McLeod Avenue to Horsehead Creek Renewal” project of $240,000.00. The tender received from Kentish Construction and Engineering Company Pty Ltd is $214,789.80. The breakdown of the budget for this project is summarised below in table 2. TABLE 2 No.
Tender Price (ex GST)
Tender
1
Contract 1306 price
$214,789.80
2
Project management/administration
$20,000.00
3
Construction contingency
$21,000.00 TOTAL
$255,789.80
The contingency allowance for this project is 10% of the construction cost. The potential for unforeseen construction issues at this site is low. Should the contingency be spent and the project exceeds the $240,000 budget allocation, the additional funds required will be borne from the savings of other capital works projects.
RISK IMPLICATIONS To minimise risk the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.
CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Kentish Construction and Engineering Company Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1307 Devonport Road Reconstruction McLeod Avenue To Horsehead Creek.
ATTACHMENTS 1.
CT0160 Tender Planning & Evaluation Committee Minutes SIGNED
ITEM 4.2
PAGE 13 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
RECOMMENDATION That the Infrastructure, Works and Development Committee recommend to Council, in relation to Contract 1307 – Devonport Road Reconstruction - McLeod Avenue To Horsehead Creek that Council: a)
award the contract to Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $214,789.80 (ex GST);
b)
note that design, project management and administration for the project are estimated to cost $20,000 (ex GST); and
c)
note that a construction contingency of $21,000 (ex GST) is included in the budget.
Author: Position:
Shannon Eade Project Management Officer
Endorsed By: Position:
ITEM 4.2
Matthew Atkins Deputy General Manager
PAGE 14 CT0160 Tender Planning & Evaluation Committee Minutes SIGNED
ITEM 4.2
ATTACHMENT [1]
PAGE 15 CT0160 Tender Planning & Evaluation Committee Minutes SIGNED
ITEM 4.2
ATTACHMENT [1]
PAGE 16 CT0160 Tender Planning & Evaluation Committee Minutes SIGNED
ITEM 4.2
ATTACHMENT [1]
PAGE 17 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
5.0
INFRASTRUCTURE AND WORKS REPORTS
5.1
NORTH WEST COASTAL PATHWAY - DON TO LEITH File: 30081 D401985
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY To report on the indicative costs for a shared pathway between Don and Leith, identifying the preferred route and outlining other issues.
BACKGROUND At the December 2014 Council meeting it was determined (Min 249/15 refers): “That Council Officers provide a report to Council of the indicative costs for a shared pathway linking the existing pathway at Don to the western municipal boundary at Leith, based on the most cost effective route and outlining other issues such as land tenure, alignment within/aside rail/road corridors, utilising stock underpasses.” The report considers the North West Coastal Pathway (NWCP) Plan, completed by the Cradle Coast Authority in 2010. The NWCP Plan outlines indicative routes for 110km of shared path linking communities on the North West Coast. It identifies links between Devonport and Leith to the west, Port Sorell to the east and Latrobe to the south. The NWCP Plan describes the path as fundamental infrastructure which will benefit communities by:
improving connections between our communities encouraging healthy lifestyles creating new tourist experiences providing alternative transport routes reducing the environmental and health impacts of motorised transport improving the environmental condition of sections of the coastal zone assisting disadvantaged people who rely on a limited public transport system
The proposed path between Don and Leith would link the existing pedestrian underpass at Leith with the existing shared path that ends at Waverley Road near Cutts Road. (Refer Figure 1). Note that the western end of the path is within the Central Coast Council municipal boundary. Construction of the link would extend Devonport’s path network by nearly 7km and connect the population of Leith onto the path catchment. Central Coast Council are currently investigating options for the path crossing the Forth River. If this can be resolved, along with the 7km Devonport section, then the link between Ulverstone to Devonport would be complete, creating a 30km continuous path.
ITEM 5.1
PAGE 18 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Figure 1: Extent of proposed path (NWCP Plan alignment) In 2015, Council reviewed and adopted the Bike Riding Strategy 2015-2020. The Action Plan for this strategy identified the links to Leith as a long term action, requiring external funding for design and construction. This report examines each section of the NWCP between Don and Leith, reviewing the proposed route, identifying potential issues and providing a cost estimate. The report also examines possible alternatives that may provide better outcomes or reduce costs.
STATUTORY REQUIREMENTS There are no statutory requirements related to this report.
DISCUSSION Section 1: Bass Highway - Leith Underpass to Western line This section links the existing pedestrian underpass at Leith to the Council’s western boundary and is approximately 620m long. Although it is outside Council’s boundary, it is required to complete the connection to Leith and therefore considered in this report. Any work required on the underpass has been excluded. The alignment proposed in the NWCP Plan is on the south side of the Bass Highway within the road reserve. This alignment is feasible. The proposed alignment of this section is shown in Figure 2:
ITEM 5.1
PAGE 19 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Figure 2: Proposed path alignment – Section 1. The path type proposed in the NWCP Plan is 3m wide shared path. This section of the path would have moderate grades and a good alignment. The amenity of this section of path would be reasonable, but affected by the proximity to the Bass Highway. The features of this section path are:
Improvements immediately south of the Leith underpass to ramp path from underpass level to highway level
Possible earthworks and retaining wall on the south side of the path
High level traffic barrier separating path users from Bass Highway westbound traffic
There are no major Issues that are yet to be investigated or are unresolved in this section. Construction of this section would be funded by an authority other than Devonport City Council. The estimated construction cost including a contingency is $480,000. Section 2: Western line – Lillico Straight This section runs parallel to the Bass Highway and the Western Line (railway) along the section of Highway known as Lillico Straight and is 3690m long. This section is inside Council’s boundary. The alignment proposed in the NWCP Plan is on the south side of the rail line within the rail corridor. This alignment is feasible. The proposed alignment of this section is shown in Figure 3. This section of the path would have flat grades and a good alignment. The amenity of this section of path would be good as it is separated from roads and trains are relatively infrequent. There would be spectacular views from the eastern end of this section.
ITEM 5.1
PAGE 20 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Figure 3: Proposed path alignment – Section 2. The path type proposed in the NWCP Plan is 3m wide shared path, constructed in concrete. The features of this section path are:
Relocation of boundary fencing to existing southern boundary of rail corridor
Ground improvements and placement of fill to allow the path construction at the same level as the rail line
Extension of the existing storm water lines under the rail line
Fencing to separate the rail line from the path
Road crossing of Lillico Road and adjustment of rail crossing infrastructure
The major issues that are yet to be investigated or are unresolved in this section include:
No consultation has been undertaken with Tasrail regarding the use of the rail corridor. However, paths in the rail corridor are common in Tasmania, so this should be able to be resolved.
No consultation has been undertaken with property owners south of the rail corridor. The fences of the properties appear to be north of the true boundary, so no acquisition is required, but the properties will lose access to land they are currently occupying.
The NWCP Plan does not include a link from this section of the path to the Lillico penguin colony. Access would be available via Lillico Road and Bass Highway, but there would be no separation between path users and road traffic. A link to the same standard as the NWCP has not been considered.
The estimated construction cost including a contingency is $1,970,000. Section 3: Bass Highway – Lillico Straight to Cutts Road This section runs parallel to the Bass Highway between the existing rail overpass of the Bass Highway and the existing pedestrian underpass of the Bass Highway near Cutts Road and is 1,300m long. The alignment proposed in the NWCP Plan is on the west side of the Bass Highway. This alignment is feasible, although to access the underpass, the path must follow the ITEM 5.1
PAGE 21 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
alignment and level of Cutts Road (West). The proposed alignment of this section is shown in Figure 4. This section of the path would have moderate to steep grades and a good alignment. The amenity of this section of path would be reasonable, but affected by the proximity to the Bass Highway.
Figure 4: Proposed path alignment – Section 3. The path type proposed in the NWCP Plan is 3m wide shared path, constructed in concrete. The features of this section path are:
Ramps and fences at northern end to connect section parallel with rail to section parallel with Bass Highway
Earthworks to widen the cut and fill batters of the Bass Highway to provide suitable path grades
Extension of an existing highway underpass near Waverley Road
High level traffic barrier separating path users from Bass Highway westbound traffic
The major Issues that are yet to be investigated or are unresolved in this section include:
Unresolved path alignment at the north end of this section. There is a significant change in level between the path alignment next to the rail line and the path alignment next to the highway, but there is only a narrow section of land available between the highway and a dam inside private property. ITEM 5.1
PAGE 22 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Unresolved path details when the path alignment joins Cutts Road (West). This section of road is 8m wide and constrained on both sides. There does not appear to be room available for the proposed path type, or an on-road path.
The estimated construction cost including a contingency is $980,000. Section 4: Bass Highway – Cutts Road Underpass This section passes under the Bass Highway using the existing underpass at Cutts Road. The location of the underpass is shown in Figure 5. Utilising this existing 3m wide structure is a good way to provide a safe method of crossing the Bass Highway. This section of the path would have moderate to steep grades at each approach to the crossing.
Figure 5: Proposed path alignment – Section 4. The path type proposed in the NWCP Plan is 3m wide shared path, constructed in concrete. The features of this section path are:
Access improvement work at both ends of the underpass
Drainage improvements
Provision of lighting
There are no major issues that are yet to be investigated or are unresolved in this section. The estimated construction cost including a contingency is $70,000. Section 5: Cutts Road – Bass Highway to Lodder Road This section runs along Cutts Road from the eastern end of the existing underpass to the intersection of Cutts Road and Lodder Road and is 680m long. The NWCP Plan proposes to use the existing road reserve, which is feasible. The proposed alignment of this section is shown in Figure 6.
ITEM 5.1
PAGE 23 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
This section of the path would have moderate grades and a good alignment. The amenity of this section of path would be good given the low traffic volume and speeds.
Figure 6: Proposed path alignment – Section 5. The path type proposed in the NWCP Plan is a 2.5m on road path, identified by line marking. The existing seal width on Cutts Road is 4.5m, so it is assumed, that the road would need to be widened to 7m to achieve the proposed path width. The south side of the road is the preferred location for the path, as this does not require a road crossing and given constraints to property fences. The features of this section path are:
Excavation and placement of pavement and asphalt surfacing
Local drainage and driveway improvements to suit path
The major issues that are yet to be investigated or are unresolved in this section include:
The front property boundary of 67 Cutts Road does not align with the front boundary of the adjacent properties. Minor property acquisition may be required. Refer to Figure 7.
ITEM 5.1
PAGE 24 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Figure 7: Property boundary – 67 Cutts Road The estimated construction cost including a contingency is $260,000. Section 6: Cutts Road – Lodder Road to Waverley Road This section runs along Cutts Road from Lodder Road to Waverley Road. The existing path begins from the eastern side of the junction of Cutts and Waverly Road. The proposed alignment of this section is shown in Figure 8. This section of the path would have steep grades and a poor alignment. The amenity of this section of path would be poor given the grades, alignment and available road width.
Figure 8: Proposed path alignment – Section 6. The path type proposed in the NWCP Plan is a 2.5m on road path, identified by line marking. The existing seal width on Cutts Road is 4.5m. However, it would be impossible to widen the road to provide an additional 2.5m of road width given the steep topography ITEM 5.1
PAGE 25 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
and narrow road reserve. For the purposes of this report, it is assumed that this section of the track would not be constructed, but the existing road would be used, with warning signs added to warn other road users of cyclists. The features of this section path are:
Installation of warning signs
Utilisation of existing road surface
The major issues that are yet to be investigated or are unresolved in this section include:
The path type nominated in the NWCP is not achievable, so a lower standard facility would be provided as described above.
The estimated construction cost including a contingency is $10,000. Path Facilities As part of the NWCP design and construction, facilities for path users will need to be considered. There may be a need for consistency, particularly for signage, but the facilities provided will also have to match the pattern of usage. For the purposes of this report, no path lighting was considered, other than that at underpasses. No toilets or drinking fountains were considered. An allowance for signage has been included. Minor facilities such as seats and bins have also been allowed for, with locations to be determined later. Design and Project Management Costs and Contingency For a project of this size, an allowance of 10% for design, consultation and project management has been allowed for. At this stage of the project, a 25% contingency is considered appropriate to respond to unforeseen issues. However, this would need to be revisited if any of the issues identified caused major changes to the route, path type or scope of work. Alternatives There may be options available to reduce the cost of the project, but still meet the project objective by providing a link between Don and Leith. Alternative 1 – Cutts Road Path Type This alternative considers providing a lower standard path on the Cutts Road, east of the Highway. Given the low traffic volumes and low speeds on Cutts Road, it is likely that no path construction or marking of dedicated lanes would be required. The road is mainly used by local residents, who would become used to cyclists on the road. Warning signs could be installed to warn other road users and a speed limit reduction could be considered. NWCP signage would be required to ensure continuity on the path in the absence of other features. This alternative would save approximately $280,000 from the total project cost. Alternative 2 – Construction Materials This alternative considers the construction of an asphalt path instead of a concrete path in the sections nominated for new path construction. The construction cost of an asphalt path is less than concrete path. This is offset by higher maintenance costs and a shorter asset life.
ITEM 5.1
PAGE 26 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
This alternative would save approximately $650,000 from the total project cost. However, the life cycle cost would be higher, so this option is not preferred. Alternative 3 – Path route via Waverley Road This alternative considers an alternative route, utilising an existing stock underpass near Waverley Road, and then using Waverley Road as part of path. This alignment is shown in Figure 9.
Figure 9: Alternative path route via Waverley Road It is proposed that no path construction would be required on Waverley Road, but signage would be used to identify the path and warn other road users of cyclists and a speed limit reduction could be considered. This route is preferable to the NWCP route as it is around 700m shorter. Waverley Road is slightly wider than Cutts Road and also has a better alignment and is less steep, although the grades are still significant enough to deter some potential users. The major issues that are yet to be investigated or are unresolved in this section include:
An agreement would be required for the use of the underpass, involving the Department of State Growth and the adjacent property owner, as the underpass was originally constructed when the highway severed the property. It is not currently accessible to the public.
Minor land acquisition may be required on the eastern side of the underpass.
This alternative would save $1,100,000 in comparison to the NWCP route. Alternative 4 – Path route via Don Heads Road This alternative considers an alternative route, utilising the existing stock underpass near Waverley Road, and then using Waverley Road as part of path, before deviating onto Don Heads Road. The path then follows Don Heads Road to the railway crossing before heading east in the rail corridor and crossing the Don River on a new bridge. This alignment is shown in Figure 10.
ITEM 5.1
PAGE 27 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Figure 10: Alternative path route via Don Heads Road It is proposed that no path construction would be required on Waverley Road or Don Heads Road, but signage would be used to identify the path and warn other road users of cyclists. A dedicated path would be constructed in the rail corridor and a new multi-span bridge would be constructed across the Don River, just south of the existing rail bridge. This route is preferable to the NWCP route as it has very good alignment, flat grades and scenic views. It is similar in length to the NWCP route. Other benefits include
Improves access to Don Heads - west side
Flatter gradient than the NWCP route and Waverley Road alternative
Provide a more direct route by linking to the existing path in a better location
Bypass the existing steep, narrow section of track east of the Sawdust Bridge
The major Issues that are yet to be investigated or are unresolved in this section include:
Usage agreement for the underpass and land acquisition as described for alternative 3
Consultation with Tasrail regarding use of the rail corridor as described for the NWCP
Consultation with Crown Land regarding the use of the western bank of the Don River
Environmental and geotechnical issues associated with bridge construction
This alternative would save $520,000 in comparison to the NWCP route.
ITEM 5.1
PAGE 28 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Summary of Estimated Costs A summary of the estimated costs are shown in table 1. Alternative
Estimated cost (GST exclusive) Total
Within DCC boundary
NWCP alignment
$4,150,000
$3,620,000
Alternative 1 (use of Cutts Road)
$3,870,000
$3,350,000
Alternative 2
N/A
N/A
Alternative 3 (use of Waverley $3,050,000 Road)
$2,520.000
Alternative 4 (use of Don Heads $3,630,000 Road)
$3,110,000
Table 1: estimated costs These estimates include the design and project management costs and a contingency. Selection of Preferred Alternative Each option must be assessed on several criteria to determine the best alternative. Cost is an important factor, but the amenity and safety of the path route are also important as these will determine how popular the path is and the usage profile, which is a direct measure of the success of the project. The NWCP is the least preferable alternative as the alignment follows the Bass Highway to Cutts Road and is exposed to wind, noise and steep grades. The section of this alignment through Cutts Road is also too steep for most recreational users. The alternative via Waverley Road compares well in terms of costs, and has reasonable grades and alignment, except for a steeper section on the east end. The alternative via Don Heads Road provides the best route for recreational users as the alignment and grades are good. It also offers views that the other alternatives can’t offer. The new bridge would create an excellent feature for this part of the route. Whilst it is not the lowest cost alternative, this alternative would maximise the use of the path and achieve the benefits described in the NWCP Plan. Priority of Project This project was not identified as a high priority by Council’s Bike Riding Strategy 2015-2020. The focus of this Strategy was to provide access to as many people as possible to the existing path network. Therefore, most of the high priority actions are short links onto the existing Great Foreshore Ride within Devonport. Council’s Strategy considered that the link over the Forth River would remain incomplete in the short term and as such the link to Leith was less attractive. However, the NWCP Plan has a regional focus and concentrates on the benefits to all communities on the path route. If the link over the Forth River can be resolved by Central Coast Council, then the benefits from the link between Leith and Don would greatly increase. However, without the Forth River link, the link between Don and Leith adds very few users to the path catchment and usage would be much lower.
COMMUNITY ENGAGEMENT No community engagement has been undertaken in preparation of this report. However, consultation was undertaken in 2014 as part of the Bike Riding Strategy review. ITEM 5.1
PAGE 29 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
FINANCIAL IMPLICATIONS There are no impacts on capital or operational budgets as a result of this report. This project is currently not listed in Council’s Forward Capital Work Program. External funding would be required to complete the project.
RISK IMPLICATIONS
Workplace Health and Safety Future maintenance of the sections of path in the Bass Highway road reserve and rail corridor is subject to the requirements of the respective asset owners. These locations also have specific workplace hazards that require management.
Asset & Property Infrastructure Undertaking this project would increase maintenance costs and depreciation.
Council’s
asset
base,
increasing
Consultation and/or Communication Extensive consultation with Tasrail, the Department of State Growth and affected property owners is required prior to progression of this project.
CONCLUSION The path alignment via Don Heads Road would be an excellent addition to Devonport’s path network and a key link in the NWCP. However, its value to the community is limited by the current missing link over the Forth River, preventing access to Turners Beach, Ulverstone and beyond. The path alignment via Don Heads Road (Alternative 4) would provide a safe route between Leith and Don, which would be accessible for most users and offer scenic views throughout the journey. It makes use of the existing road network, existing structures and road and rail corridors.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report regarding the North West Coastal Pathway between Don and Leith be received and noted and that Council adopt as its preferred route, the North West Coastal Pathway Plan until the underpass near Waverley Road and then follow Waverley Road and Don Heads Road and cross the Don River on a new bridge as outlined in option 4 of this report.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.1
Matthew Atkins Deputy General Manager
PAGE 30 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
6.0
INFRASTRUCTURE AND WORKS MONTHLY UPDATE
6.1
DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D402112
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of December 2015 and January 2016.
BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:
Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.
STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:
Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000
DISCUSSION 1.
Planning Reform Update The State Task Force has announced that it is likely to publish a discussion draft of the new State provisions before the end of the financial year. It is not yet clear how public input will be gathered and managed. North West Council planning staff have been invited to attend an information seminar at Burnie in the first week of February.
ITEM 6.1
PAGE 31 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
2.
Finalisation of Devonport Interim Planning Scheme 2013 There has been little progress towards the finalisation of the Cradle Coast Interim Planning Schemes since a series of meetings between the TPC and councils in late 2015. A number of amendments to zonings and other matter put forward by this Council were discussed at those meetings but the TPC has not yet provided a decision or a detailed opinion.
3.
DHS Statistical Report for the October and November 2015 Planning There is little difference in the number of planning applications received as against last year. To the end of January a total of 99 applications had been received whereas at the same time last year 104 applications had been recorded. Of the applications received to date 55 were for new dwellings or units, 26 were for commercial or industrial development and 9 were subdivisions.
ITEM 6.1
PAGE 32 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Animal Control At the end of January Council records disclosed 4,150 current dog registrations. Complaints about dogs continue to be an issue with 489 received to date which is a concerning average of 69 a month. All complaints, however, are actioned as a priority and despite the high numbers only 4 are yet to be resolved. 340 Infringement Notices have issued in the year to date as a result of various breaches of the Dog Control Act.
Building The receipt of building applications has slowed compared to the same period last year with 150 received to the end of January. This slowdown is reflected in the nominal value of building work advised to Council in applications which is more that $2 million less than for the previous year. Plumbing Plumbing applications for the comparable period last year are also noticeably lower at 129 as against 169 to the end of January. This is to be expected as the majority of plumbing applications are linked to building work.
ITEM 6.1
PAGE 33 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Environmental Health To the end of January the health team had supervised the administration of almost 600 school and community immunisations. A strong focus was maintained on street trading operations with 521 inspections completed to the end of January. Despite the hot dry weather there has been a significant reduction in the need to serve abatement notices for fire hazards with 73 served this year compared with 142 for the same period last year.
ITEM 6.1
PAGE 34 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
ITEM 6.1
PAGE 35 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.
RISK IMPLICATIONS There are no specific risk implications as a result of this report.
CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in December 2015 and January 2016.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Development and Health Services report be received and noted.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 6.1
Matthew Atkins Deputy General Manager
PAGE 36 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
6.2
INFRASTRUCTURE AND WORKS REPORT File: 29528 D400340
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of December 2015 and January 2016.
BACKGROUND The report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are:
Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycleways Streetscape Design (incl lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl. playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and Trails Public Buildings (incl public halls, toilets) Marine Structures (incl jetties, boat ramps) Recreation and open space planning
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.
DISCUSSION 1.
2015/2016 Capital Works Program Work is progressing well on the 2015/2016 Capital Works Program. The Capital Works Income & Expenditure Report combining both the physical progress and the financial status has been attached to this report. During the months of December and January designs are being completed for the projects in the second half of the financial year and orders have been placed for several projects. Council’s own workforce and a number of contractors now have several projects ready for construction. Other items of note are listed below.
ITEM 6.2
PAGE 37 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
1.1. Victoria Parade Seawall Extension. Works have been completed.
1.2. Surf Club Training Room. Works have been completed. The room is now open and in use 1.3. BSMC – Solar Panel installation. Quotes have been requested and structural checks on the BSMC roof are being completed. 1.4. William Street reconstruction – Stewart to Steele. Works have been completed. 1.5. William Street reconstruction – Steele to Tasman. Works have commenced. 1.6. Torquay Road renewal - Oak to Canning. Works have commenced. 1.7. Ring Road Signage Implementation. Installations are complete. 1.8. Furniture and Fittings - Two new pumps have been installed at the Splash Aquatic Centre to service the outdoor pools.
1.9. DECC audio upgrade. Work is complete. 1.10. Office and Equipment – purchases include 50m pool vacuum cleaner and lane rope reels at Splash and a defibrillator for the Julie Burgess.
ITEM 6.2
PAGE 38 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
1.11. The following table details the contracts for Council managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: Contract No. & Contractor/Supplier: Contract - 1293 Contract - 1295 Contract - 1298 Contract - 1303 Contract - 1304
2.
Description of Contract: Aquatic Centre Water Slide Renewal – Penguin Composites Pty Ltd. Coraki Street Kerb Renewal – Kentish Constructions & Engineering Co Pty Ltd. Reece High Detention Basin Rehabilitation Works – Oliver Kelly Construction Tugrah Road Footpath Construction Middle Road William St to Bass Highway Safety Improvements
$ Value: (exc. GST) $89,000 $79,194 $78,313 $84,532 $93,327
Management 2.1. The following table is a summary of the action requests for the Infrastructure and Works Department: Balance of Action Requests as at 1/12/2015 Number of Action Requests created in Dec & Jan Number of Action Requests completed in Dec & Jan Balance of Action Requests as at 31/1/16
458 475 430 503
In December and January, more staff commenced using the action request system to manage operational work, resulting in increased number of requests being created and completed. 2.2. The following graph details the breakdown of the action requests completed during December and January:
ITEM 6.2
PAGE 39 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
2.3. The following graph details the total number of action requests completed this financial year by the Infrastructure & Works Department:
3.
Technical and Engineering 3.1. The latest quarterly review of crash data has been completed. There have been 1,596 reported crashes in Devonport in the last five years. This is the lowest number since these statistics started being reviewed quarterly in 2011. Crash numbers reduced by 1.5% in the last quarter and 4.7% in the last year. This is at least partially due to Council’s ongoing investment in road safety projects. As part of the review, the top 10 worst intersections over a five year period are identified and shown in the table below.
ITEM 6.2
PAGE 40 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Rank
Previous Rank
Site
Casualty
NonCasualty
Total
1
1
Middle Rd - Stony Rise Rd
20
14
34
2
2
Best St - William St
6
11
17
3
3
Best St - Gunn St
6
5
11
4
5
Oldaker St - William St
5
4
9
5
6
Fenton St - Stewart St
4
9
13
6
9
Oldaker St - Ronald St
4
6
10
7
7
Formby Rd - Bass Hwy
3
10
13
8
4
Elizabeth St - Formby Rd
3
7
10
9
10
Best St - Formby Rd
3
6
9
10
-
Tasman St - William St
3
6
9
3.2. Construction has commenced on the NBN rollout in the area described as 7DER-01 which generally includes the CBD and surrounds.
Physical works are being undertaken by Visionstream and involves installation of 15 node cabinets as shown below as well as minor trenching works and cable pulling. Works are being monitored by Council to ensure impact to the public is minimised and reinstatement is satisfactory. Works will commence in other areas of Devonport once this area is complete.
ITEM 6.2
PAGE 41 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
3.3. Concept designs are being developed for projects likely to be in the 2016-17 capital works program that require input from key stakeholders. This will ensure the project scope proposed for Council adoption can proceed smoothly and that a suitable budget is available. Activities include:
Consultation with the transport industry and the East Devonport Special Interest Group regarding the renewal of the intersection of Wright Street and Norton Way. Concept designs are attached to this report for information.
Consultation with the Department of State Growth regarding several projects that involve traffic signals.
Consultation with schools and the Department of State Growth regarding projects that involve changes to school crossings.
The outcome of the consultation process will be included in future reports. Consultation on other possible projects will begin as required. 3.4. Council is currently monitoring construction of a number of subdivision and private developments in preparation for accepting the completed works as public assets. These include:
Roadworks on Friend Street and Stony Rise Road to facilitate expansion of the Homemaker Centre Subdivision of rural-residential properties at 156 Melrose Road including roadworks Extension of Dana Drive, Devonport Extension of Tatiana Close, Devonport Extension of Tedmon Street, Woodrising
ITEM 6.2
PAGE 42 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
3.5. The following is a summary of the projects capitalised in December and January: Number of projects capitalised in Dec & Jan (to 27/1/16) Total value of capitalisations in Dec & Jan Total value of Works in Progress (WIP) as at 27//2015 Number of projects awaiting capitalisation next month
7 $0.372m $6.456m* 0
* includes $2.97m Living City costs and property purchases
3.6. Four National Heavy Vehicle Regulator Assessments were completed in December and six were assessed in January. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued so far this calendar year:
At a recent meeting between local government engineers, LGAT and the Department of State Growth, statistics were presented showing the number of assessments completed and average processing time for councils across Tasmania, NSW, Victoria and South Australia. Devonport City Council was ranked in the top band for number of assessments completed (in Tasmania) with 50+ assessments completed in 2015 and in the top band for processing time, with an average between 1 and 5 days. Council has also been working with the Department of State Growth to further streamline the process for industry by gazetting strategic heavy vehicle routes identified by industry. In this project, funded by the Department of State Growth, consultants have undertaken assessment on key bridges and road links and provided a report to Council, allowing Council to provide access to specific type of heavy vehicles without requiring an assessment. This has already resulted in a reduced number of assessments being received, more efficient access for industry and enhanced knowledge of Council’s bridge assets. ITEM 6.2
PAGE 43 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
3.7. The following graphs detail the engineering development assessments that have been completed to date this year:
ITEM 6.2
PAGE 44 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
3.8. The following graphs details the Road Occupational Permits that have been issued so far this year:
ITEM 6.2
PAGE 45 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
3.9. The following graph details the Dial Before You Dig requests that have been processed this calendar year:
3.10. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year:
4.
Operational Contracts 4.1. The following table details the new operational contracts for Council managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: ITEM 6.2
PAGE 46 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Contract No. & Contractor/Supplier: Nil
Description of Contract:
$ Value: (exc. GST)
4.2. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract No. & Contractor/Supplier: Contract - 1240
Contract - 1246
Contract - 1265
5.
Description of Contract: Mechanical Services Maintenance – The original contract signed in June 2013 was for a two year period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted. Purchase & Removal of Scrap Metal – The original contract signed in June 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted. Supply & Delivery of Pre-mixed Concrete – The original contract signed in June, 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review the option for the additional 12 months was accepted.
$ Value: (exc. GST) $17,400 per annum
Estimated recoverable income for 15/16 financial year is $20,000 $50,000 per annum
Civil Works and Stormwater Maintenance 5.1. Maintenance in accordance with the Service Level Document, undertaken in December and January included:
Clearing of stormwater outlets Clearing of open drains Traffic island weed spraying Paver cleaning in Stewart Street Gravel road grading
5.2. Next month it is anticipated that civil works and stormwater maintenance works will include: 6.
Gravel road resheeting Seal repairs on Formby Road Footpath maintenance at various locations
Parks and Reserves Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in December and January included:
Irrigation of trees and sports grounds
Preparation of the Devonport Oval for the Athletics Carnival
ITEM 6.2
PAGE 47 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Partial demolition of the sound shell
Ongoing work to the dog exercise area at the end of Steele Street. This area will be available for use once the grass is established.
Major maintenance was completed on the bridge over Figure of Eight Creek behind Gibson Court. This work has reinstated a ten tonne load limit on the bridge which enables the tractor to gain access to mow the park behind Gibson Court.
ITEM 6.2
PAGE 48 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
6.2. Next month it is anticipated that parks and reserves maintenance works will include:
Tree removal at Home Hill Broadleaf spraying of sports grounds Sports ground vertidraining Co-ordination with the Youth and Family Focus Program (works planned in Don Reserve and Clayton Drive crayfish reserve)
6.3. Mersey Vale Memorial Cemetery interment figures to date this calendar year are as follows:
7.
Building and Facilities Maintenance 7.1. Maintenance in accordance with the Service Level Document, undertaken in December and January included:
Removal of Christmas tree and decorations Preparation for New Year’s Eve event Repairs to Horsehead Creek pontoon after programmed inspection Repairs to Devonport Oval change rooms after break in Sanding and sealing of floors at the Devonport Rec Centre
7.2. Next month it is anticipated that building and facilities maintenance works will include:
Replacement of roof flashings at Meercroft Park Installation of seats at the Spirit of the Sea
8. Waste Management Operations 8.1. Waste Management Services were conducted in accordance with the Service Level Document during December and January. Items of note include:
Obtaining quotations for removal of scrap metal from site
Management of contamination to green waste site ITEM 6.2
PAGE 49 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Development and implementation of plan to continue transfer station operations during power outages.
8.2. The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station:
8.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: Item
Nov 2015
Dec 2015
Jan 2016
YTD Total
14/15 Total
Asbestos – large loads
0.9 tonnes
1.6 tonnes
1.2 tonnes
9.4 tonnes
5.52 tonnes
Asbestos – small loads
19m³
19m³
12m³
95m³
181m³
Mattresses
47
59
65
326
431
Vehicle Loads – up to 0.5m³
727
791
774
4212
6555
Vehicle Loads – 0.5m³ to 1.5m³
1204
1134
1211
7527
10237
Vehicle Loads – 1.5m³ to 2m³
808
740
623
4147
6883
Truck Loads – landfill waste
35 tonnes
35 tonnes*
35 tonnes*
233 tonnes*
427 tonnes
Truck Loads – non-landfill waste
86 tonnes
65 tonnes
87 tonnes
552 tonnes
831 tonnes
DCC Garbage Trucks (Domestic & Commercial Collection Services)
800 tonnes
895 tonnes
913 tonnes
5570 tonnes
7656 tonnes
ITEM 6.2
PAGE 50 Report to Infrastructure Works and Development Committee meeting on 8 February 2016
Steel Recycling
74 tonnes
82 tonnes
74 tonnes
545 tonnes
687 tonnes
e-Waste
0 tonnes
0 tonnes
0 tonnes
9.9 tonnes
93.48 tonnes
40
9
31
1237
307
Tyres
* Subject to confirmation in future reports
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.
RISK IMPLICATIONS Any specific risk implications will be outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.
ATTACHMENTS 1.
Norton Way and Wright Street Freight Efficiency Improvements
2.
Council Meeting - Attachment 2 - Capital Works - Dec 2015
RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 6.2
Matthew Atkins Deputy General Manager
PAGE 51 Norton Way and Wright Street Freight Efficiency Improvements
ATTACHMENT [1]
ITEM 6.2
PAGE 52 Council Meeting - Attachment 2 - Capital Works - Dec 2015
ATTACHMENT [2]
Devonport City Council Capital Works Income & Expenditure Report 31 December 2015 Income 2015/16 Annual Budget $
Funds Carried forward & Total Budget adjustments Available $ $
Expenditure 2015/16 External Funding (incl. in total) $
Actual $
Balance
Commitment Total s Expenditure $ $
Remaining Funds $
Performance Measures
Works Start Month
Works % Completion Budget Month Spent
Comments
Summary Open Space & Recreation Facilities Stormwater Transport Living City Plant & Fleet Other Equipment Total Capital Works
1,296,500 360,000 739,000 4,653,000 2,496,000 590,700 415,000 10,550,200
668,091 23,418 130,246 3,341,822 42,391 15,000 4,220,968
1,964,591 383,418 739,000 4,783,246 5,837,822 633,091 430,000 14,771,168
11,000 30,000 1,437,888 1,478,888
868,843 1,333 153,402 1,534,967 2,940,373 120,832 135,679 5,755,428
438,448 87,948 78,313 1,648,383 4,168 142,975 36,639 2,436,875
1,307,291 89,281 231,715 3,183,350 2,944,541 263,806 172,318 8,192,303
657,300 294,137 507,285 1,689,474 2,893,281 369,285 257,682 6,668,444
Open Space & Recreation CB0050
CEEP - Energy Efficiency Funding
CP0106
Mersey Vale Memorial Garden CP0106
CP0098
Meercroft Park - reserve car park
CP0099 CP0107
Mersey Vale - MBS st age 1 Vict oria Parade - Sea Wall Height Extension - Sout h of Jock Lit t ler Pavilion Devonport Rec Cent re & EDRC - Addit ional CCTV Inst allation Devonport Oval - Cricket Club Roof Replacement Picnic Table & Bench Seat ing Renewal Pioneer Park - New Toilet s & Parent ing Facilities Devonport Oval - Facilit ies Plan Act ions
CP0108 CP0109 CP0110 CP0111 CP0112
23,207
23,207
26,469
192,358
192,358
153,774
82,087
82,087
2,722
967,266 20,000
967,266 20,000
556,272 2,919
8,000 42,000 30,000 160,000 700,000
8,000 42,000 30,000 160,000 32,500
9,165 840 60 443 1,523
35,000
35,000
276
40,000 8,000 36,000
40,000 8,000 36,000
435 1,633 72
(667,500)
-
(3,262)
complet ed
complet ed
157,199
35,159
complet ed
complet ed
2,722
79,365
Mar 2016
May 2016
407,190 9,975
963,462 12,894
3,804 7,106
CF complet ed
Feb 2016 complet ed
13,500 -
9,165 840 60 13,943 1,523
(1,165) 41,160 29,940 146,057 30,977
complet ed complet ed Dec 2015 Feb 2016 Jan 2016
complet ed complet ed Feb 2015 May 2016 Apr 2016
276
34,724
Jan 2016
Feb 2016
435 5,991 72
39,565 2,009 35,928
Feb 2016 complet ed NA
Mar 2016 complet ed NA
3,425 -
81.7% Holding ret ent ion, defect s to be complet ed 3.3% Design progressing 99.6% Sit e works progressing 64.5% 114.6% 2.0% Works complet ed, await ing invoice 0.2% 8.7% Design progressing 4.7% Revised scope of works endorced by Council December 2016, Res No. 260/15 (IWC 45/15) 0.8% Design progressing
CP0114 CP0115 CP0116
Pat h Renewal Don Reserve - West of Don College bet ween t rain crossings 50m Pat h Renewal Don Reserve -Sout h of Aquatic Centre 60m Devonport Rec Cent re - PA Syst em Upgrade Devonport Oval Practice Wicket Upgrade
CP0117
Surf Club Training Room
17,500
17,500
17,535
-
17,535
(35)
complet ed
complet ed
1.1% Design progressing 74.9% 0.2% Financial cont ribut ion only t owards practice wicket upgrade 100.2%
CP0118 CP0119 CP0120 CP0121 CP0122 CP0123
St reet scape Tree Prot ect ion - Best Street Tree Guards Rooke St reet Mall Play Equipment Sist er Cit ies - 20 year Anniversary , Commemorat ive Seat Julie Burgess Int erpret ive & Informat ion Signage at RHP Signage St rat egy - Act ions TBA Aquat ic Cenre Wat erslide Fibreglass Flume Renewal
22,000 50,000 3,000 10,000 25,000 90,000
22,000 109,081 3,000 10,000 36,592 90,000
1,586 1,068 50 92,002
-
1,586 1,068 50 92,002
20,414 108,013 3,000 10,000 36,542 (2,002)
Mar 2016 Oct 2015 Feb 2016 TBA TBA complet ed
Apr 2016 Mar 2016 Feb 2016 TBA TBA complet ed
7.2% Trees t o be plant ed in aut umn 1.0% Not proceeding at this t ime 0.0% 0.0% 0.1% 102.2%
CP0113
Total Open Space & Recreation
1,296,500
59,081
11,592
668,091
1,964,591
23,418
11,000
11,000
-
26,469
4,359 -
868,843
438,448
1,307,291
650
79,948
80,598
30,000
120
-
30,000
120 443 1,333
657,300
66.5%
Facilities CB0059 CB0069
Public Art Mersey Vale Cemet ery - Depot Shed & St aff Amenities Improvement s
80,000
23,418 80,000
CB0070
Home Hill - Int erpret ive Signage
60,000
60,000
CB0071 CB0072
BSMC - Solar Panel Installat ion Fourways Car Park Toilet & Parent ing Facilit ies Upgrade Total Facilities
60,000 160,000 360,000
60,000 160,000 383,418
23,418
23,418 (598)
TBA Mar 2016
TBA May 2016
120
59,880
TBA
TBA
8,000 87,948
120 8,443 89,281
59,880 151,557 294,137
Mar 2016 Nov 2015
May 2016 May 2016
complet ed May 2016 complet ed Apr 2016 complet ed Jan 2016 Mar 2016 Mar 2016 Apr 2016
complet ed May 2016 complet ed June 2016 complet ed Feb 2016 Apr 2016 Mar 2016 Apr 2016
0.0% 100.7% Cont ract awarded, st art on sit e in Feb/March 0.2% Applicat ion for ext ernal grant funding unsuccessful 0.2% 5.3% Design progressing 23.3%
Stormwater CS0039 CS0040 CS0041 CS0042 CS0043 CS0044 CS0045 CS0046 CS0047
Wat t le Bank Close - Kerb & Open Drain Minor Stormwat er Works Pilgrims Road Pipe Ext ension & Manhole William St reet St ormwat er Cat chment Upgrade - Stage 5 St ormwat er Out fall Risk Management - Coles Beach East Devonport Rec Cent re Drainage Improvement s Melrose Road - New Culvert near #772 Waverly Road _ New Culvert near #51 Manhole Lid Replacement s
CS0048
Pit Replacement s
CS0049
Reece Det ent ion Basin Subsiol Drainage Renewal Total Stormwater
85,000 30,000 21,000 275,000 45,000 50,000 35,000 18,000 25,000
85,000 30,000 21,000 275,000 45,000 50,000 35,000 18,000 25,000
41,423 16,279 15,186 6,976 23,928 1,920 127 93 14,410
-
41,423 16,279 15,186 6,976 23,928 1,920 127 93 14,410
43,577 13,721 5,814 268,024 21,072 48,080 34,873 17,907 10,590
50,000
50,000
27,846
-
27,846
22,154
Apr 2016
May 2016
83,528 231,715
21,472 507,285
Jan 2016
Feb 2016
105,000 739,000
-
105,000 739,000
-
5,215 153,402
ITEM 6.2
78,313 78,313
48.7% 54.3% 72.3% 2.5% 53.2% 3.8% 0.4% 0.5% 57.6%
Pit s inst alled on Kelcey Tier Road Design progressing Construct ion Pending
Design progressing & const ruct ion works progressively being undert aken 55.7% Design progressing & const ruct ion works progressively being undert aken 79.6% Reinstat ement t o be complet ed 31.4%
PAGE 53 Council Meeting - Attachment 2 - Capital Works - Dec 2015
ATTACHMENT [2]
Income 2015/16
Annual Budget $
Additional Funds Carried forward & Total Budget adjustments Available $ $
Expenditure 2015/16 External Funding (incl. in total) $
Actual $
Balance
Commitment Total s Expenditure $ $
Remaining Funds $
Performance Measures
Works Start Month
Works Completion Month
CF
TBA
6,210
complet ed
complet ed
% Budget Spent
Comments
Transport CT0104
Formby Road Car park Arcade Link
CT0112
Devonport Road Reconst ruct ion - Turners Lane t o McLeod Avenue
CT0118 CT0119 CT0127 CT0128 CT0129 CT0130
Pedest rian Net work St rat egy (2012) Act ion Plan I mplement at ion St ony Rise Rd - Middle Rd int ersect ion New Roundabout William St Pavement Reconst ruct ion - St ewart t o St eele St ewart St Pedest rian Facilit ies River Road Rural - Widening St age 3 Bellamy Road Bridge Renewal
400,000 20,000 250,000 225,000
CT0131 CT0132 CT0133 CT0134 CT0135
Reseal Program 2015-16 Devonport Road - Guardrail Terminals Fort h Road - Guardrail Terminals Duncans Road Bridge Erosion Prot ect ion Signage I mprovement s - Ring Road Signage I mplement at ion
CT0136 CT0137 CT0138 CT0139 CT0140 CT0141 CT0142 CT0143 CT0144 CT0145 CT0146 CT0147 CT0148 CT0149 CT0150 CT0151 CT0152 CT0153 CT0154 CT0155 CT0156 CT0157 CT0158 CT0159 CT0160 CT0161 CT0162 CT0163
Nicholls St reet New Foot pat h - Percy t o St Brendan Shaw College Caroline St reet New Foot pat h - John St reet t o EDRC Winspears Road Foot pat h Renewal Payne Avenue Car Park - Ret aining Wall Renewal Minor Foot pat h Renewal Nort h St reet Kerb Renewal - West of William St reet Road Traffic Device Renewal St reet Light Provision Transport Minor Works William St Pavement Reconst ruct ion - St eele t o Tasman Coraki St reet Kerb Renewal -Adina Place t o Trit on Road Kelcey Tier Road Pavement Renewal -Melrose Raod t o Sherst on Binda Place Renewal Torquay Road Pavement Renewal - Oak Crt t o Canning Dr Parking I nfrast ruct ure Renewal Mersey Road Foot pat h Renewal - Dogs Home t o Kelcey Tier Road Mersey Bluff Caravan Park -I nt ernal Road I mprovement s Mersey Vale Cemet ery -Seal West ern Top Road Don Recreat ion Ground - Seal Car Park Tugrah Road New Foot pat h - Nort h of Washingt on Drive St ony Rise Road New Foot pat h - Middle Road t o Friend St reet St ony Rise - Lawrence Drive Safet y I mprovement s Middle Road -William St reet t o Bass Hwy Safet y I mprovement s Kelcey Tier - Mersey Main Road Junct ion I mprovement Devonport Road - McLeod Avenue t o Horsehead Creek renewal Hiller St reet & Ashburner St reet I nt ersect ion Renewal Tarlet on St reet Pedest rian Facilit ies Forbes St reet Pedest rian Facilit ies William St reet Pedest rian Facilit ies Total Transport
5,695
5,695
211
66,088
66,088
59,878
37,758 16,990 350,000 20,000 250,000 155,000
666 17,261 206,270 382 182,937 19,146
119,370 130,920
666 17,261 325,641 382 182,937 150,066
37,092 (271) 24,359 19,618 67,063 4,934
Jan 2016 complet ed complet ed complet ed complet ed Dec 2015
Apr 2016 complet ed complet ed complet ed complet ed Feb 2016
700,000 20,000 50,000 25,000 50,000
700,000 20,000 50,000 25,000 50,000
434,406 1,161 1,974 28,008 3,679
205,561 32,858
639,967 1,161 1,974 28,008 36,537
60,033 18,839 48,026 (3,008) 13,463
Aug 2015 Feb 2016 Feb 2016 complet ed Aug 2015
Feb 2016 Mar 2016 Mar 2016 complet ed Mar 2016
18,000 55,000 30,000 50,000 25,000 60,000 25,000 20,000 25,000 400,000 125,000 400,000 85,000 450,000 25,000 310,000 90,000 10,000 45,000 100,000 150,000 85,000 155,000 175,000 -
18,000 55,000 30,000 50,000 25,000 60,000 28,715 20,000 25,000 520,000 125,000 400,000 85,000 450,000 25,000 310,000 90,000 10,000 45,000 100,000 150,000 85,000 155,000 175,000
476,551 172,741 338,890 84,532 429 667 23,206 56,963 -
11,526 28,101 60 1,734 50 3,578 16,085 6,913 10,136 499,527 92,341 335,590 5,621 359,420 50 2,773 180 952 1,239 91,739 117,617 15,059 8,733 34,364 14,890 70,492 3,522 675 -
6,474 26,899 29,940 48,266 24,950 56,422 12,630 13,087 14,864 20,473 32,659 64,410 79,379 90,580 24,950 307,227 89,820 9,048 43,761 8,261 32,383 69,941 146,267 140,636
240,000 81,020 44,000 62,000 22,000
11,526 28,101 60 1,734 50 3,578 16,085 6,913 10,136 22,976 92,341 162,849 5,621 20,530 50 2,773 180 952 1,239 7,207 117,188 15,059 8,066 11,158 14,890 13,529 3,522 675 -
April 2015 Dec 2015 Feb 2016 TBA May 2016 Jan 2016 Nov 2015 ongoing Dec 2015 Jan 2016 complet ed Sept 2015 Apr 2016 Dec 2015 TBA Mar 2016 Apr 2016 Feb 2016 Feb 2016 Jan 2016 Oct 2015 Mar 2016 Apr 2016 Feb 2016 Jan 2016 Jan 2016 TBA TBA TBA
April 2016 Jan 2016 Mar 2016 TBA June 2016 Apr 2016 TBA ongoing May 2016 Apr 2016 complet ed Jan 2016 May 2016 Mar 2016 TBA May 2016 May 2016 Feb 2016 Apr 2016 Mar 2016 Jan 2016 Mar 2016 May 2016 Apr 2016 Mar 2016 Mar 2016 TBA TBA TBA
1,437,888
1,534,967
1,648,383
3,183,350
1,689,474
142,975
4,653,000
37,758 16,990 (50,000)
(70,000)
3,715
120,000
130,246
4,783,246
374,434
374,434
85,000 155,000
5,695 -
5,906 59,878
(211)
-
103.7% Pavement colouring t o be complet ed in warmer weat her 90.6% 1.8% Wait ing on DSG relocat ions (Best and Formby) 101.6% 93.0% 1.9% 73.2% Defect s t o be complet ed by Cont ract or 96.8% Const ruct ion of precast component s off-sit e. Commence on-sit e in February 91.4% Asphalt cont ract works progressing. Spray sealing 5.8% Quot at ions request ed 3.9% Quot at ions request ed 112.0% 73.1% Addit ional signage t o be inst alled 64.0% 51.1% 0.2% 3.5% 0.2% 6.0% 56.0% 34.6% 40.5% 96.1% 73.9% 83.9% 6.6% 79.9% 0.2% 0.9% 0.2% 9.5% 2.8% 91.7% 78.4% 17.7% 5.6% 19.6%
St age 1 has been complet ed Const ruct ion progressing
Const ruct ion pending Fort hside Rd guardrail replaced Drew St light ing being upgraded Works at Webberleys Rd/Fort hside Rd complet e Const ruct ion progressing Const ruct ion progressing Design progressing Const ruct ion progressing Design progressing Quot at ions request ed Design progressing Const ruct ion pending Const ruct ion progressing Cont ract or appoint ed Tender closed. Report t o February I &W Commit t ee Cont ract awarded Tender advert ised Cont ract or appoint ed
Const ruct ion progressing (wit hin project CT0145) 66.6%
Plant & Fleet
CF0014 CF0015 CF0013
Hire Plant Replacement Plan (including disposal d ) Replacement Plan (including disposal Minor Plant
294,000
294,000
124,886
267,861
26,139
complet ed
complet ed
96,700
96,700
36,902
-
36,902
59,798
NA
NA
38.2% List of ident ified it ems t o be progressively purchased
Fleet Replacement Plan (including disposal proceeds)
200,000
42,391
242,391
(40,956)
-
(40,956)
283,347
NA
NA
-16.9% List of ident ified it ems t o be progressively purchased
590,700
42,391
633,091
Total Plant & Fleet
-
120,832
142,975
263,806
369,285
135,539
36,639
172,178
67,822
NA
NA
NA
NA
91.1% List of ident ified it ems have been purchased
41.7%
Other Equipment
CE0006
240,000
Office Equipment
Information Technology - Renewal & Upgrades Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY CC0007
Living City
CB0068
Liv ing City - Strategic Initiativ es Total Living City
TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY
240000
175,000
15,000
190,000
415,000
15,000
430,000
8,054,200
879,146
8,933,346
2,496,000
3,341,822
5,837,822
2,496,000
3,341,822
5,837,822
10,550,200
4,220,968
14,771,168
141 1,478,888
1,478,888
141
189,859
135,679
36,639
172,318
257,682
40.1%
2,815,056
2,432,706
5,247,762
3,775,163
58.7%
2,940,373
4,168
2,944,541
2,893,281
2,940,373
4,168
2,944,541
2,893,281
50.4%
5,755,428
2,436,875
8,192,303
6,668,444
55.5%
ITEM 6.2
-
71.7% List of ident ified it ems t o be progressively purchased - WiFi on hold pending St at e Government free WiFi project
June 2015
July 2016
0.1% Ongoing program of I T infrast ruct ure upgrades
50.4% Project t o cont inue t hrough durat ion of t he year
PAGE 54 Infrastructure Works and Development Committee meeting Agenda 8 February 2016
7.0
CLOSURE
There being no further business the Mayor declared the meeting closed at <insert time> pm.