NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, 17 Fenton Way, Devonport on Tuesday 14 June 2016, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 8 June 2016
AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON TUESDAY 14 JUNE 2016 AT THE COUNCIL CHAMBERS AT 6:00PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
TENDERS ................................................................................................... 4
5.0
INFRASTRUCTURE AND WORKS REPORTS ......................................................... 5
5.1
Road Network Strategy - Year 1 Status (D390376)..................................................................... 5
5.2
Subdivision Maintenance Bond Policy (D416334) ................................................................... 12
5.3
Subdivision outstanding works bond policy (D416729) ........................................................... 18
5.4
Large Vehicle Parking - Devonport CBD and East Devonport (D418626)........................... 24
5.5
Bushfire Fuel Reduction (D418088) ............................................................................................. 32
5.6
Cradle Coast Waste Management - Annual Plan (D422372) .............................................. 37
5.7
Devonport Weed Strategy - Year Four Progress (D418312) ................................................... 61
6.0
INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 69
6.1
Infrastructure and Works Report (D419076) .............................................................................. 69
6.2
Development and Health Services Report (D422040) ............................................................ 86
7.0
CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 92 Out Of Closed Session ................................................................................ 93
8.0
CLOSURE ................................................................................................ 93
PAGE 1 Infrastructure Works and Development Committee meeting Agenda 14 June 2016
Agenda of a meeting of the Devonport City Council’s Infrastructure Works and Development Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Tuesday 14, June 2016 commencing at 6:00pm. PRESENT Present Chairman
Ald L M Perry Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews
Apology
√ √
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES The following apologies were received for the meeting. Ald Laycock Ald Matthews
2.0
Leave of Absence Leave of Absence
DECLARATIONS OF INTEREST
PAGE 2 Infrastructure Works and Development Committee meeting Agenda 14 June 2016
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.
2.
Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
PAGE 3 Infrastructure Works and Development Committee meeting Agenda 14 June 2016
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
3.2
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Infrastructure Works and Development Committee meeting Agenda 14 June 2016
4.0
TENDERS
There are no tenders to consider at this meeting. The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2015/2016 financial year. Contract Contract 1290 - Supply, Delivery and Placement of Hot mix Asphalt Contract 1291 - Supply, Delivery and Placement of Bituminous Surfacing Contract 1292 - Bellamy Bridge Renewal Contract 1294 - River Road Widening Stage 3 &4 Contract 1296 - Kelcey Tiers Road Pavement Renewal Contract 1297 - William Street Pavement Reconstruction - Stewart to Steele St Contract 33108 - Supply & Delivery of Backhoe Contract 1299 - William Street Pavement Reconstruction - Steele to Tasman Street Contract 1301 Temporary Council Office Relocation Contract 1302 - Torquay Road Pavement Renewal - Oak Court to Canning Drive Contract 1306 - William Street Stormwater Upgrade Stage 5 Contract 1307 Devonport Road Reconstruction - McLeod Avenue to Horse Head Creek Contract 1310 - Mersey Road Footpath Renewal
Contract Period
Extension Options
$ Value
(Excluding GST)
Contractor
Min Ref/ Meeting Date IWC 26/15/ 24 Aug 2015
Jul 2015 to Apr 2016
Not Applicable
$328,231
Roadways Pty Ltd
Jul 2015 to Apr 2016
Not Applicable
$203,404
IWC 27/15/ 24 Aug 2015
Dec 2015 to Jan 2016
Not Applicable
$147,300
Oct 2015 to Dec 2015
Not Applicable
$159,912
Crossroads Civil Contracting BridgePro Engineering Pty Ltd Gradco Pty Ltd
Nov 2015 to Dec 2015
Not Applicable
$301,339
Hardings Hotmix Pty Ltd
186/15/ 28 Sep 2015
Oct 2015 to Dec 2015
Not Applicable
$303,764
187/15/28 Sep 2015
Oct 2015 to Nov 2016 Jan 2016 to Apr 2016
Not Applicable Not Applicable
$122,400
Kentish Construction & Engineering Co Pty Ltd JF Machinery
Jan 2016 to Mar 2016
Not Applicable
$190,283
Jan 2016 to April 2016
Not Applicable
March 2016 - April 2016
$492,647
185/15/ 28 Sep 2015 163/15/ 24 Aug 2015
184/15/ 28 Sep 2015 210/15/ 26 Oct 2015
Kentish Construction & Engineering Co Pty Ltd Oliver Kelly Construction
229/15/ 23 Nov 2015
$319,040
Civilscape Contracting
IWC 42/15/ 21 Dec 2015
Not Applicable
$186,630
Hardings Hotmix Pty Ltd
IWC 01/16 8 Feb 2016
March 2016 - May 2016
Not Applicable
$214,790
Kentish Construction & Engineering Co Pty Ltd
IWC 02/16 8 Feb 2016
April to June 2016
Not Applicable
$133,595
Civilscape Contracting
IWC 06/16 11 April 2016
PAGE 5 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
5.0
INFRASTRUCTURE AND WORKS REPORTS
5.1
ROAD NETWORK STRATEGY - YEAR 1 STATUS File: 28041 D390376
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY
To report to Council on the progress of the actions outlined in the Devonport City Council Road Network Strategy.
BACKGROUND Council’s Road Network Strategy 2014 (the Strategy) was adopted in April 2015. The objective of the Strategy is to provide a road network suitable for all road users, balancing efficiency, safety and amenity. The Strategy identifies 7 outcomes and the action plan identifies 22 actions to deliver seven key outcomes:
Improve access to and from the Bass Highway
Improved access to the CBD
Maintain the road hierarchy
Maintain the ‘Ring Road’ system
Improve traffic management arrangements
Address road safety concerns
Improve asset management and maintenance
The Strategy was amended in April 2016 to incorporate the Tasmanian Local Government Road Hierarchy. The amended document is known as the Road Network Strategy 2016. The Strategy is available from Council’s website: http://www.devonport.tas.gov.au/Council/Publications-Plans-Reports/Council-PlansStrategies
STATUTORY REQUIREMENTS Section 21 of the Local Government (Highways) Act 1982 describes Council’s responsibilities regarding road maintenance on local roads. “(1) Subject to this Act, the corporation of a municipality is charged with the duty of maintaining the local highways in the municipality that are maintainable by the corporation as shown on its municipal map, and, in any particular case, it shall discharge that duty in such manner as, having regard to all the circumstances of the case, it considers practicable and appropriate. (2)
For the purposes of the discharge of its duties under this section in respect of a highway, a corporation may carry out such works as it considers necessary for the maintenance or renewal of any bridge, embankment, or other work carrying, or otherwise associated with, the highway.” ITEM 5.1
PAGE 6 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Section 11 of the Roads and Jetties Act 1935 describes Council’s responsibilities State Highways, where the State Government has primary responsibility. “Where in a city, town or village there is a footpath on one side or both of a State highway or subsidiary road – (a)
(b)
the Minister is required to maintain and reconstruct – (i)
the carriageways and the surface lying between them, in the case of 2 paved carriageways divided by a median strip;
(ii)
the carriageway and the overtaking lane, in the case of a single paved carriageway incorporating an overtaking lane;
(iii)
a paved carriageway not exceeding 7·4 metres in width, in the case of a single undivided paved carriageway;
(iv)
a paved carriageway not exceeding 4·3 metres in width, in the case of a carriageway providing a traffic lane to a traffic interchange; and
(v)
the culverts and bridges over which the State highway or subsidiary road runs; and
the remainder of the State highway or subsidiary road, including drainage and shoulders but not culverts and bridges, shall be maintained and reconstructed by the local authority.”
DISCUSSION
Implementation of the Strategy is largely the responsibility of the Infrastructure and Works Department, with input from internal and external stakeholders. Of the 22 actions, 11 are underway or ongoing, 3 are complete and 8 yet to commence. The main achievements so far have been:
Continuing to reduce crash figures. The rolling five year crash total has reduced by 4.5% since the adoption of the Strategy. For casualty crashes, the rolling five year total has reduced by 6.0% since the adoption of the Strategy. This is a continuation of a long term trend and is at least in part a reflection of the significant Council investment in both road safety and asset management.
Implementation of ring road signage at key intersections. This work was completed as a project in the 2015-16 capital works program. The project has enhanced the information available to visitors to Devonport by identifying routes to key destinations.
ITEM 5.1
PAGE 7 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Ring road signage
Completion of traffic management improvements at the intersection of Don Road, Hillcrest Road and Watkinson Street. As part of an asset renewal project, minor layout improvements were made to improve sight distances and provide pedestrian facilities.
Completion of traffic investigation into the intersection of Formby Road and Elizabeth Street. The investigation found that there has been a significant improvement in the crash record at this location and that no work is required at this time.
Completion of traffic investigations at four other locations: o
Intersection of Wright Street and Norton Way
o
Intersection of Bluff Road and William Street
o
Intersection of Fenton Street and Stewart Street
o
Intersection of Wright Street and Tarleton Street
These four investigations recommended capital works be undertaken and those works have been included in the forward capital works program for consideration.
The State Government have announced that they will fund improvements to the Bass highway off-ramp at the middle Road Junction.
The remaining items will be commenced in years 2 and 3 of the Strategy. The status of each action is shown in the table attached to this report.
COMMUNITY ENGAGEMENT
No community engagement has been undertaken in preparation of this report. However, consultation with relevant stakeholders is undertaken as part of the investigation of road network issues and the implementation of projects when appropriate. Multiple requests and enquiries regarding management of the road network are received by Council. Each request is responded to based on its merits using the Strategy as a guide.
FINANCIAL IMPLICATIONS
There are no financial implications resulting from this report.
ITEM 5.1
PAGE 8 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
RISK IMPLICATIONS
Implementation of the Strategy action plan will ensure that the road network meets the requirements of the community into the future.
CONCLUSION Progress has been made to implement the actions listed in the Devonport City Council Road Network Strategy since its adoption in April 2015.
ATTACHMENTS 1.
Road Network Strategy 2014 - Action List - Year 1 Status
RECOMMENDATION That it be recommended to Council that the report of the City Engineer be received and that the status of actions listed in the Road Network Strategy 2016 be noted.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.1
Matthew Atkins Deputy General Manager
PAGE 9 Road Network Strategy 2014 - Action List - Year 1 Status
ATTACHMENT [1]
ROAD NETWORK STRATEGY 2014 – YEAR 1 STATUS Definitions IW&D – Infrastructure, Works and Development Timeframes OG Ongoing – day to day tasks which are budgeted for annually ST Short Term – 1 to 2 years, MT Medium Term – 2 to 5 years, LT Long Term – 5 to 15 years Resources required A-OPEX -Annual Operational Expenditure – staffing or operational resource allocated as part of the annual plan F-OPEX -Future Operational Expenditure – identified increased requirements for future consideration in annual allocation F-CAPEX –Future Capital Expenditure – identified infrastructure requirements No.
Resources
Responsibility
Timeframe
Monitor crash data quarterly. Investigate and develop solutions for high crash locations. Collect and monitor traffic volumes and intersection turning counts. Investigate and develop solutions.
A-OPEX
IW&D Engineering
OG
A-OPEX
IW&D Engineering
OG
3
Develop Council’s Freight and Heavy Vehicle Plan.
A-OPEX
IW&D Engineering
ST
4
Develop Council’s Public Transport Plan.
A-OPEX
ST
5
Review ring road signage and implement clear consistent signage scheme.
F-CAPEX
IW&D Engineering (with Community Services) IW&D Engineering
1
2
Action
ITEM 5.1
ST
Status Ongoing – 5 year crash figures have reduced by 4.5% since adoption of the strategy. Ongoing – data being collected in accordance with program – approximately 25 locations per year. Underway – document in development, draft to be released in 2016. Underway – document in development, draft to be released in 2016. Complete – review undertaken and signage installed as part of 2015-16 capital work program.
PAGE 10 Road Network Strategy 2014 - Action List - Year 1 Status
6 7
8.1
8.2
8.3
8.4
8.5
8.6
8.7
ATTACHMENT [1]
Facilitate construction works associated with future fringe ring road. Continue to monitor traffic volumes at Middle Road interchange. Work with Department of State Growth to investigate and develop solutions.
F-CAPEX
IW&D
LT
Yet to commence.
A-OPEX
IW&D Engineering
MT
Investigate and develop improved traffic management arrangement at the Don Road intersections with Watkinson Street and Hillcrest Road. Investigate and develop improved traffic management arrangement at Wright Street and Norton Way. Investigate and develop improved traffic management arrangement at the Formby Road intersection with Elizabeth Street. Investigate and develop improved traffic management arrangement at William Street and Bluff Road. Investigate and develop improved traffic management arrangement at the Stony Rise Road intersection with Mersey Road and Devonport Road. Investigate and develop improved traffic management arrangement at the Tarleton Street intersection with Wright Street. Investigate and develop improved traffic management arrangement at the Mersey Road intersection with Kelcey Tier Road.
A-OPEX
IW&D Engineering
ST
Ongoing – State Government through Department of State Growth have announced that they will fund improvements to the offramps at the Middle Road junction. Complete – work completed in 2014-15.
A-OPEX
IW&D Engineering
ST
A-OPEX
IW&D Engineering
MT
A-OPEX
IW&D Engineering
MT
A-OPEX
IW&D Engineering
MT
A-OPEX
IW&D Engineering
MT
Underway – investigation recommended capital works be considered. Refer to IWC 08/16.
A-OPEX
IW&D Engineering
MT
Underway – work on site to commence in June 2016.
ITEM 5.1
Underway – investigation recommended capital works be considered. Refer to IWC 08/16. Complete – investigation found that no action was required. Refer to IWC 08/16. Underway – investigation recommenced capital works be considered. Refer to IWC 08/16. Yet to commence.
PAGE 11 Road Network Strategy 2014 - Action List - Year 1 Status
8.8
8.9
8.10
8.11
8.12
8.13
9
10
Investigate and develop improved traffic management arrangement in Watkinson Street near Don College. Investigate and develop improved traffic management arrangement at the Steele Street intersection with Forbes Street. Investigate and develop improved traffic management arrangement at the Mersey Road intersection with Sheffield Road. Investigate and develop improved traffic management arrangement at Spreyton Primary School. Investigate and develop improved traffic management arrangement at the William Street intersection with Middle Road. Investigate and develop improved traffic management arrangement on Stony Rise Road between the lawn cemetery and Tugrah Road. Continue to undertake traffic management improvement projects as part of the capital works program, prioritizing projects in a consistent and transparent way in line with sound engineering principles Identify and pursue grants and other external funding that may be available for projects that align with this strategy
ATTACHMENT [1]
A-OPEX
IW&D Engineering
MT
Yet to commence.
A-OPEX
IW&D Engineering
MT
Yet to commence.
A-OPEX
IW&D Engineering
LT
Yet to commence.
A-OPEX
IW&D Engineering
LT
Yet to commence.
A-OPEX
IW&D Engineering
LT
Yet to commence.
A-OPEX
IW&D Engineering
LT
Yet to commence.
A-CAPEX
IW&D Engineering
OG
Ongoing – multiple projects in each year of forward capital works program.
A-OPEX
IW&D Engineering
OG
Ongoing - $368,000 of grant funding obtained for 6 projects in 2015-16.
ITEM 5.1
PAGE 12 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
5.2
SUBDIVISION MAINTENANCE BOND POLICY File: 28896-03 D416334
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.1.2
Provide high quality, consistent and responsive development assessment and compliance processes
SUMMARY
This report seeks Council approval to adopt a Subdivision Maintenance Bond Policy.
BACKGROUND
When a land owner chooses to subdivide a property, depending on the size, layout and number of new lots, the construction of road, stormwater and park assets may be required. The design of these assets is approved by Council during the planning permit process and the construction of these assets monitored by Council. On completion of the works, Council issues a certificate of completion to the land owner. This allows the titles of the new lots to be released and signals the start of the ‘statutory period’ – a period of 6 months in which the land owner is responsible for rectifying any defects on the assets to be taken over by Council. Generally this process is satisfactory with the land owner undertaking the necessary rectification work to meet their obligations when required. However, if the land owner is unable to or chooses not to undertake rectification work, Council has no recourse to ensure that the work is completed, other than to undertake the work at Council’s cost. Although not common, there have been some examples of this in recent years. The proposed adoption of a Subdivision Maintenance Bond Policy would provide Council with a process to ensure that assets taken over from subdivisions are in good condition and free of defects.
STATUTORY REQUIREMENTS
Section 10 of the Local Government (Highways) Act 1982 defines the statutory period as the length of time that the subdivider shall ensure that the works (assets to be taken over by Council) are kept in repair. This period is 6 months from the date that Council deemed the works to be complete. In practice, this means that Council has a 6 month warranty on subdivision construction works. Subsections 1 and 4 provide particulars. (1)
(4)
Where this section applies to a highway opened or to be opened on any land, the owner shall ensure – (a)
that works (in this section referred to as "the construction works") are carried out, in accordance with plans and specifications approved by the corporation, for the construction of a road or other way on the land or for the improvement, widening, or other alteration of a road or other way already existing on the land; and
(b)
that the road or other way is kept in repair throughout the statutory period.
For the purposes of subsection (1)(b), statutory period means a period of 6 months.
ITEM 5.2
PAGE 13 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Section 11 of the Local Government (Highways) Act 1982 describes the process for Council to seek to have repairs to the subdivision undertaken during the statutory period. Subsections 1, 2 and 4 provide particulars. (1)
The corporation may enter into and carry into effect an agreement with an owner to carry out, at the expense of the owner, any works necessary for the discharge of the obligations of the owner under section 10.
(2)
If, before the expiration of the statutory period after the relevant date or within such further time as the corporation may allow, the obligations of an owner under section 10(1)(a) have not been discharged, the corporation may cause such works to be carried out as are necessary for those obligations to be discharged and may recover the cost of those works from the owner.
(4)
If, at the expiration of the statutory period referred to in section 10(4), the road or other way is not in a proper state of repair, the corporation may cause such works to be carried out as are necessary to bring it into a proper state of repair, and may recover the cost of those works from the owner.
Section 86 of the Local Government (Building and Miscellaneous Provisions) Act 1993 permits Council to request and hold a bond for subdivision maintenance during the statutory period and if required, to access that bond to recover the expense if the owner fails to meet his/her obligations under the Act. Subsections 1 and 6 provide particulars. (1)
(6)
Before approving a plan of subdivision, the council may – (a)
require security for payments and the execution of works; and
(b)
refuse to approve the application until such security is given.
If the owner fails to do works in accordance with a bond, the council may do them and recover its expenses, as certified by its engineer, as if the amount were payable under the bond.
DISCUSSION The primary reason for a Subdivision Maintenance Bond Policy is to ensure that subdivision assets are constructed in accordance with the approved design and are in good condition when taken over by Council. A Subdivision Maintenance Bond Policy provides a simple and well defined process for both Council officers and land owners choosing to subdivide. The policy will assist outstanding works to be resolved in a timely manner. Examples of outstanding works can include construction of works without approval, defects not rectified during maintenance period, and failure to provide as constructed information. Requiring land owners undertaking subdivision work to provide a subdivision maintenance bond is consistent with the contractual arrangements Council enters into with construction contractors for Council’s capital projects. Six other Tasmanian councils have documented policies for subdivision maintenance bonds. Other councils have different processes in place that provide similar outcomes. It is likely that many other councils request bonds but do not have a readily available policy regarding the process. It is proposed that the value of the bond be 5% of the civil works component of the subdivision. This is comparable to other Tasmanian councils, as shown in Table 1. It is higher than the 2.5% guarantee required for Council’s capital projects, but is deemed necessary due to the wider variety of contractors and likely cost of rectification works. ITEM 5.2
PAGE 14 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Council
Maintenance Bond Value
Huon Valley
10%
Kingborough
10%
Tasman
5%
Northern Midlands
Not specified
Central Highlands
Not specified
Meander Valley
Not specified
Burnie
5%**
Latrobe
7%**
Table 1: Bond values in other Councils – documented policies ** indicates Council enforce a maintenance bond without a formal Council policy
When the bond value is less than $1,000, the risk to Council is low and the administration costs are such that a bond would not be required. Some example bond values have been calculated using recent subdivisions as a guide and are shown in Table 2. Location
Number of lots
Civil works component
Bond value (5%)
North St
2
$0
$0
Torquay Road
2
$0
$0
Parker St
2
$0
$0
Sheffield Road
5
$82,000
$4,100
Dana Drive
23
$350,000
$17,500
Fraser St
40
$620,000
$31,000
Theoretical large subdivision
80
$1,180,000
$59,000
Table 2: Example bond values The civil works component and bond value will vary between subdivisions. The variation is mainly dependant on size, but will also vary on the design and layout. From Table 1 it can be assumed that most small subdivisions (i.e. 2 or 3 lots) will be below the threshold for requiring a bond. It is proposed that the bond could be in form of a direct payment or a bank guarantee, providing the subdivider with some flexibility. Provision of a bond adds minimal cost to the total cost of the subdivision, with a bank guarantee costing around $300 for 6 months. The length of time of the statutory period is legislated for 6 months, however Council having the opportunity to extend the period until defects are rectified. The proposed policy would allow the statutory period to be extended to 12 months if required, before Council would then access the bond to address any outstanding defects. This is consistent with Council’s capital projects, except that the initial warranty period is generally 12 months for capital projects rather than 6 months.
COMMUNITY ENGAGEMENT No community engagement was undertaken to prepare this report.
ITEM 5.2
PAGE 15 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
FINANCIAL IMPLICATIONS
The adoption of a Subdivision Maintenance Bond Policy would have no impact on Council’s capital or operating budgets. Subdivision bonds would be managed as part of the existing process and would require no additional Council resources.
RISK IMPLICATIONS
Asset & Property Infrastructure Adopting a policy will ensure that subdivision assets are constructed in accordance with the approved design and are in good condition when taken over by Council.
Legal Compliance Adopting a policy provides guidance to officers to assist them to confidently acting in accordance with the relevant legislation.
Financial Fraud The proposed policy includes measures to ensure the management of bonds is in accordance with current document management and accounting standards.
CONCLUSION
The adoption of a Subdivision Maintenance Bond Policy will ensure that subdivision assets are constructed in accordance with the approved design and are in good condition when taken over by Council. The policy is consistent with the current practice on Council’s capital works projects and is consistent with some other Tasmanian councils. It will have very little impact on land owners who subdivide, but enable them to meet their obligations during the statutory period.
ATTACHMENTS 1.
Subdivision Maintenance Bond Policy
RECOMMENDATION That the report of the City Engineer be noted and that it be recommended to Council that the Subdivision Maintenance Bond Policy be adopted with immediate effect.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.2
Matthew Atkins Deputy General Manager
PAGE 16 Subdivision Maintenance Bond Policy
ATTACHMENT [1]
SUBDIVISION MAINTENANCE BOND POLICY POLICY TYPE
POLICY ADOPTED (DATE)
MINUTE NUMBER
Council
POLICY DOCUMENT NUMBER (TRIM): D421716
DOCUMENT CONTROLLER
RESPONSIBLE MANAGER
STRATEGIC PLAN 2009-2030 (STRATEGY REFERENCE)
DATE OF NEXT REVIEW
Infrastructure and Works Manager
Infrastructure and Works Manager
2.1.2 – Provide high quality, consistent and responsive development assessment and compliance processes
June 2017
PURPOSE SCOPE POLICY
The purpose of this policy is to ensure that assets from new subdivisions transferred to Council ownership are in good condition and have been constructed in accordance with the approved design. This Policy applies to all subdivisions created within the municipal boundaries of the Devonport City Council. 1. Introduction: Council requires that a bond be provided by the land owner at the commencement of the statutory period. 2. Definitions: 2.1. Statutory period: is the period in which the land owner must rectify any identified defects – is six months, commencing from the date a certificate of completion is issued. 2.2. Certificate of Completion: when the subdivision works are complete, Council will issue a certificate of completion to the land owner. This certificate may include a list of identified defects that are to be rectified during the statutory period. 2.3. Land owner: the property owner of the land being subdivided is responsible for the bond. 2.4. Civil works component: the value of the work used to calculate the bond value. It includes all work that is to be transferred to Council on completion including road and stormwater construction, landscaping and reinstatement of public areas. It excludes work on utilities such as water, sewer, gas and telecommunications. 3. Calculation of a Maintenance Bond: 3.1. The value of a maintenance bond will be the value of 5% of the civil works component of the subdivision. 3.2. The value of the civil works component of the subdivision will be determined by the land owners’ supervising engineer and will be subject to review by Council prior to acceptance. 3.3. The supervising engineer will provide appropriate documentation detailing how the value of the works has been calculated. Further documentation and/or calculations may be required as determined by Council. 3.4. If the value of the bond is determined to be less than $1,000, then a bond may not required. ITEM 5.2
PAGE 17 Subdivision Maintenance Bond Policy
4.
ATTACHMENT [1]
Payment/Lodging of a Maintenance Bond: 4.1. Council will accept the following types of payment method as acceptable for lodging a maintenance bond: Cash/Direct Debit or Cheque A guarantee from a recognised financial institution 4.2. Bonds will be received and held in accordance with Council’s accounting and document control policies. 4.3. No interest will accrue on cash deposits.
5.
LEGISLATION AND RELATED DOCUMENTS ATTACHMENT/S (IF APPLICABLE)
Release of Maintenance Bonds: 5.1. At the completion of the statutory period, Council officers will inspect the subdivision to ensure that any identified defects have been rectified and no new defects have emerged. 5.2. If there are defects that are yet to be rectified, Council will: 5.2.1. Extend the statutory period for up to an additional six months. Council will advise the land owner in writing. 5.2.2. If the defects are rectified within this second period, then Council will release the bond. 5.2.3. If defects are not rectified within this second period, Council will rectify the defects and recover expenses by drawing on the bond, which may be part or full value of the bond. Council will notify the land owner prior to commencing works and also on completion of works. 5.2.4. If a defect is identified as a high risk, Council may draw upon the bond at any time, notifying the land owner as soon as possible. 5.3. If all defects have been rectified, Council will release the bond. Council will not release any bond to any third parties without the written consent of the land owner. Local Government (Building and Miscellaneous Provisions) Act 1993 (No.96 of 1993) Land Use Planning and Approvals Act 1993 Local Government (Highways) Act 1982 N/A
ITEM 5.2
PAGE 18 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
5.3
SUBDIVISION OUTSTANDING WORKS BOND POLICY File: 28896-03 D416729
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.1.2
Provide high quality, consistent and responsive development assessment and compliance processes
SUMMARY
This report seeks Council approval to adopt a Subdivision Outstanding Works Bond Policy.
BACKGROUND
When a land owner chooses to subdivide a property, depending on the size, layout and number of new lots, the construction of road, stormwater and park assets may be required. The design of these assets is approved by Council during the planning permit process and the construction of these assets are monitored by Council. The cost of subdividing land and providing the necessary infrastructure to each property can be significant. Subdivisions are often staged to manage cash flow, in that income from blocks sold from the first stage can fund the construction of additional stages. However, at times, land owners undertaking subdivision work request Council to release titles from a partially complete subdivision in order to sell some of the lots. In these situations, the best outcome is for Council to release the titles, but receive a bond from the land owner to ensure that the future work is completed. This process is permitted under legislation and is common practice, but currently Council does not have a policy to guide the process. The proposed adoption of a Subdivision Outstanding Works Bond Policy would provide Council with a process to assist land owners undertaking subdivision work while being confident that the work will be completed.
STATUTORY REQUIREMENTS Section 71 of the Land Use and Approvals Act (1993) states that: “A planning authority may enter into an agreement with an owner of land in the area covered by a planning scheme” Section 73 of the Land Use and Approvals Act (1993) describes that such an agreement may include bonds and guarantees and states that: “(1) An agreement may include a condition that the owner is to deposit with the planning authority – (a)
a sum of money fixed by or determined in accordance with the agreement; or
(b)
an undertaking to pay that sum together with security in a form determined by or in accordance with the agreement.
(2)
The agreement may provide that the sum or part of the sum is forfeited if there is any failure by the owner to carry out the agreement to the satisfaction of the planning authority.
(3)
Any money paid must be returned to the owner on a date or dates specified in the agreement to the extent that it has not been forfeited.” ITEM 5.3
PAGE 19 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Section 86 of the Local Government (Building and Miscellaneous Provisions) Act 1993 allows Council to request a bond and states that: (1)
Before approving a plan of subdivision, the council may – (a)
require security for payments and the execution of works
DISCUSSION Council commonly receives requests to bond outstanding works. There may be a number of reasons why a land owner undertaking subdivision works would require an outstanding works bond including:
Cash flow: The early release of some titles can allow lots to be sold to fund the remaining works
Construction delays: Delays in construction due to weather, unavailability of resources or other reasons can be offset by the early release of some titles
Construction methodology: It may be more efficient for the land owner to defer a component of the works
Real estate market fluctuations: The early release of some titles could take advantage of high demand for the lots
Accepting requests for outstanding works bonds is common practice and has been an effective method for Council to ensure that works are completed in a timely manner, while also providing flexibility to land owners undertaking subdivision work. The legislation described above is advisory rather than directive, so a Council policy is the best method to formalise current practices and ensure consistency. The proposed policy defines when it is suitable to accept an outstanding works bond. The threshold for this is when the lots to be released for sale become fully serviced. If outstanding works include fundamental elements of the subdivision and the lots to be released are unserviceable, then Council will not accept an outstanding works bond. It is proposed that the value of the bond be the value of the outstanding works plus a 30% contingency to allow for fluctuations in the cost of work and any possible errors in the calculation of the estimated cost. An outstanding works bond will be held for up to 6 months. The bond can be released at any time during the 6 month period once the works are completed and inspected by Council. If works are still outstanding after 6 months and the land owner has not completed the works, Council can complete the outstanding works and access the bond to recover costs. Four other Tasmanian councils have a documented policy for outstanding works bonds, and many others are understood to accept them, although the maximum length of time and the value of the bond vary between councils. The proposed policy is mid-range on both these criteria.
COMMUNITY ENGAGEMENT No community consultation was undertaken to prepare this report.
FINANCIAL IMPLICATIONS The adoption of a Subdivision Outstanding Works Bond Policy would have no impact on Council’s capital or operating budgets.
ITEM 5.3
PAGE 20 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
RISK IMPLICATIONS
Legal Compliance Adopting a policy provides guidance to officers to assist them to confidently act in accordance with the relevant legislation.
Financial Fraud The proposed policy includes measures to ensure the management of bonds is in accordance with current document management and accounting standards.
Consultation and/or Communication Adopting a policy ensures that land owners undertaking subdivision work are able to access clear and consistent advice regarding bonding of outstanding works.
CONCLUSION
The adoption of a Subdivision Outstanding Works Bond Policy will ensure that subdivision works are completed in a timely manner and will provide flexibility to land owners undertaking subdivision work. The policy is consistent with current practice and with other Tasmanian Councils.
ATTACHMENTS 1.
Subdivision Outstanding Works Bond Policy
RECOMMENDATION That it be recommended to Council that the report of the City Engineer be noted and the Subdivision Outstanding Works Bond Policy be adopted with immediate effect.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.3
Matthew Atkins Deputy General Manager
PAGE 21 Subdivision Outstanding Works Bond Policy
ATTACHMENT [1]
SUBDIVISION OUTSTANDING WORKS BOND POLICY POLICY TYPE
POLICY ADOPTED (DATE)
MINUTE NUMBER
Council
POLICY DOCUMENT NUMBER (TRIM): D421706
DOCUMENT CONTROLLER
RESPONSIBLE MANAGER
STRATEGIC PLAN 2009-2030 (STRATEGY REFERENCE)
DATE OF NEXT REVIEW
Infrastructure and Works Manager
Infrastructure and Works Manager
2.1.2 – Provide high quality, consistent and responsive development assessment and compliance processes
June 2017
PURPOSE SCOPE POLICY
The purpose of this policy is to facilitate release of property titles prior to the completion of subdivision work while ensuring that subdivision work is completed in a timely manner. This Policy applies to all subdivisions created within the municipal boundaries of the Devonport City Council. 1. Introduction: 1.1. Council will accept bonds from the land owner undertaking subdivision work prior to the completion of the work to allow release of property titles. A land owner undertaking subdivision work may request an outstanding works bond to facilitate release of some or all of the property titles in the subdivision. 2.
Calculation of a Subdivision Outstanding Works Bond: 2.1. The value of an outstanding bond will be the value of the incomplete works of the subdivision related to the titles requested for release plus a further 30%. 2.2. The value of the incomplete work includes all civil works, landscaping and reinstatement but excludes work on utilities such as water, sewer, gas and telecommunications. 2.3. The value of the civil works component of the subdivision will be determined by the land owner’s supervising engineer and will be subject to review by Council prior to acceptance. 2.4. The supervising engineer will provide appropriate documentation detailing how the value of the works has been calculated. Further documentation and/or calculations may be required as determined by Council. 2.5. Council will not accept outstanding works bonds valuing equal to or less than $1,000 or works valuing greater than $100,000.
3.
Payment/Lodging of a Maintenance Bond: 3.1. Council will accept the following types of payment method as acceptable for lodging an outstanding works bond:
4.
Cash/Direct Debit or Cheque A guarantee from a recognised financial institution
Requirements to be met for accepting an Outstanding Works Bond 4.1. For Council to accept an outstanding works bond, the lots requested for release must be fully serviceable and ITEM 5.3
PAGE 22 Subdivision Outstanding Works Bond Policy
ATTACHMENT [1]
development-ready. Works that must be completed include, but are not limited to: i
Stormwater mains construction
ii
Domestic stormwater property connections
iii
Energy dispersion devices or scour treatment at any head walls
iv
Stormwater detention basins and OSD's
v
Side entry pits and road drainage construction
vi
Road pavement construction, up to the frontages of the titles to be released
vii
Retaining walls that provide structural integrity to any drainage or road assets
viii
Kerb and footpath construction
ix
Property accesses – formation only
x
Intersection construction at the interface between existing council infrastructure and the subdivisional roads
xi
Local area traffic management (LATM) devices
xii
Regulatory signage
xiii
Intersection treatments such as roundabouts, traffic lights, dedicated turn facilities or deceleration/acceleration lanes
xiv
Any other work that Council deems would present a high risk to the community if it was not completed
4.2. Works that can be covered by an outstanding works bond include:
5.
i
Line marking
ii iii
Street lighting Street and traffic management signage - excluding regulatory
iv
Landscaping and street tree planting
v
Fencing
vi vii viii
Rehabilitation of public open space Property accesses – excluding formation Provision of turning head facilities at the termination of subdivisional roads
Period of an Outstanding Works Bond: 5.1. An outstanding works bond will be held for up to 6 months. A request from the land owner to extend the period beyond 6 months must be received in writing and supported by an engineering based justification and is subject to approval by Council's General Manager. Resource availability or financial considerations are not valid reasons ITEM 5.3
PAGE 23 Subdivision Outstanding Works Bond Policy
ATTACHMENT [1]
6.
LEGISLATION AND RELATED DOCUMENTS ATTACHMENT/S (IF APPLICABLE)
Release of Outstanding Works Bond: 6.1. At any time during the 6 month period once the outstanding works are completed, the land owner can request that the bond be released. Council's Engineer will inspect the subdivision to ensure that the outstanding works have been completed to a satisfactory standard. 6.2. If all outstanding works have been completed, Council will issue a certificate of completion and release the bond. Council will not release any bond to any third parties without the written consent of the land owner. 6.3. If at the end of the 6 month period there are still outstanding works to complete and no extension has been agreed, then Council can complete the outstanding works and draw on the full amount of the bond. Council will notify the land owner prior to commencing works and on completion of works. Local Government (Building and Miscellaneous Provisions) Act 1993 Land Use Planning and Approvals Act 1993 N/A
ITEM 5.3
PAGE 24 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
5.4
LARGE VEHICLE DEVONPORT
PARKING
-
DEVONPORT
CBD
AND
EAST
File: 31342 D418626
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY
Council provides a number of RV friendly parking spaces in both Devonport and East Devonport. Some spaces are designated RV friendly and promoted, other spaces not designated nor promoted. The construction of LIVING CITY provides Council with an opportunity to review the number and location of RV spaces in the CBD in order to maximise tourist numbers into the CBD.
BACKGROUND At the May Council Meeting Council resolved: “That Council request that a staff report be prepared relating to the future provision of parking for larger vehicles including caravans and motorhomes within close proximity of both the Devonport and East Devonport business districts.” Current Situation The following table provides a summary of the car parks currently available to Recreational Vehicles (RV), caravans and other larger vehicles close to the Devonport and East Devonport CBD’s. Devonport Location
Sign designating RV Terms/Payment Friendly
Comments
Formby Road
Yes
Free, 1hr
1-2 only (depending on length of vehicles). Currently designated as space close to CBD, closest space to VIC.
Victoria Parade
No
Free, untimed
Signs indicate, only for boat parking but RV’s do utilise these spaces
Horsehead Creek
Yes
$10 per night, 72 Overnight hour limit
On-street parking – Oldaker Street adjacent to supermarket complex
No
Unmarked, untimed, free
ITEM 5.4
Spaces are well patronised, can be difficult to secure a parking spot as these compete with CBD employees.
PAGE 25 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Victoria Parade Car No Park
Pay and display
Unmarked area along western boundary, buses often park here, whilst waiting for clients in town.
Showgrounds
N/A
Privately owned, used for overnight stays
No
In addition, a number of Council’s existing car parks including the Best Street PAYL and Coles/Woolworths car parks are currently successfully used by long vehicles for parking on occasion. The Best Street location is compliant with all relevant design standards, however it has been noted that some drivers do struggle manoeuvring large RV’s within the constraints of the site. In addition there are also, many unmarked, untimed areas on the fringes of the CBD, where all types of vehicles can park. This includes the lower sections of Newton Street, in which motorhomes are often observed. East Devonport Location
Sign designating RV Terms/Payment Friendly
Comments
Wright/Murray Street Yes Car Park
Free, 4hr
Girdelstone Park
$10 per night, 48 overnight hour limit
Yes
Spirit of Devonport No Ferry Terminal
Free, untimed
5 spaces at 12m long each
Free, easy parking adjacent to ferry terminal into CBD.
RV Friendly Certification Devonport is currently certified as an RV friendly town. The Caravan Motorhome Club of Australia (CMCA) has a list of criteria that must be met for the “RV Friendly Town” tag to apply. The criteria includes a requirement for car parking spaces close to the CBD, overnight parking spaces and access to water and a dump point. The CMCA conducts an audit on the criteria twice a year to ensure continued compliance. The CMCA provide a list of RV friendly towns on their website and also have an app providing pertinent information. The following is currently contained on the website:
ITEM 5.4
PAGE 26 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
How many RV’s are there? Recreational Vehicles are becoming more popular in Australia, including in Tasmania. The Caravan Industry Association of Australia reported that in 2015 caravan and campervan registrations increased by 5.34 percent, with a total of 586,585 registered in Australia. In 2014/2015, approximately 13,500 motorhomes, caravans or vehicles with trailers travelled on the Spirit of Tasmania.
STATUTORY REQUIREMENTS
There are no relevant statutory requirements.
DISCUSSION
The following criteria have been set by the CMCA to be certified an RV friendly town and an indication of how they are met:
ITEM 5.4
PAGE 27 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Essential Criteria •
Provision of appropriate parking within the town centre, with access to a general shopping area for groceries and fresh produce. Devonport CBD – RV parking on Formby Road, between Best and Oldaker Streets provides close parking to the mall and general shopping opportunities. There are no spaces designated within the Coles/Woolworths complex for RV’s, although RV’s are often spotted utilising the car park particularly at non-peak times. Whilst RV’s are able to park on Oldaker Street adjacent to the supermarkets, these spaces are often hard to find as many CBD workers park here all day. East Devonport – The Wright/Murray Street car park provides 5 spaces that are 12m long, suitable for RV’s or vehicles with trailers. These spaces are within close walking distance to the East Devonport shopping precinct, including the supermarket.
•
Provision of short term, low cost overnight parking (24/48 hours) for self-contained recreational vehicles, as close as possible to the CBD. Devonport CBD – Horsehead Creek provides for self- contained vehicles at $10 per night. 72 hour stay limit applies. East Devonport – Girdlestone Park provides for self-contained vehicles at $10 per night. 48 hours stay limit applies.
•
Access to potable water. Devonport CBD – Horsehead Creek East Devonport – Girdlestone Park
•
Access to a free dump point at an appropriate location. Devonport CBD – Horsehead Creek East Devonport – Girdlestone Park
Desirable Criteria •
Provision of long term parking for self-contained recreational vehicles. Provision of long term parking is currently restricted to privately operated caravan parks. The CMCA are currently investigating establishing RV exclusive options for its members. The showgrounds have been used by RV groups for specific gatherings.
•
Access to medical facilities or an appropriate emergency service. There are medical practitioners in both Devonport and East Devonport, with both short journeys to the Mersey Community Hospital.
•
Access to a pharmacy or a procedure to obtain pharmaceutical products. There are pharmacies in both Devonport and East Devonport.
•
Visitor Information Centre (VIC) with appropriate parking facilities. The Visitor Information Centre is currently located on Formby Road. The RV designated parking on Formby Road is only 200m from this site. Small RV’s and small caravans are able to park in the adjacent Formby Road car park.
•
VIC to provide a town map showing essential facilities, such as short and long term parking areas, dump point and potable water. Council’s Visitor Information Centre staff are able to provide visitors with this information. Council has a brochure regarding Recreational Vehicles that includes a map highlighting some of these features.
ITEM 5.4
PAGE 28 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
•
RV Friendly Town™ signs to be erected within the town precinct. Council purchased 6 “RV friendly” signs in September 2007 and erected these at strategic entrances, however some of the signs are no longer in place.
The above demonstrates that Council generally complies with the minimum standards of the CMCA. Both East Devonport and the Devonport CBD meet the essential criteria. The only weakness identified is RV parking close to a location for collection of groceries and fresh produce. Whilst RV’s are found within the Coles/Woolworths complex at times, there are no designated spaces. Parking, immediately adjacent on Best Street is marked for small vehicles only, and whilst there is no such marking on Oldaker Street, parking here is on high demand and unlikely to be available for RV parking throughout much of the day. The closest reliable RV parking to the supermarkets is on the street a block and a half north adjacent to the showgrounds. Initial discussions with the CMCA have indicated that this area may be suitable, however, it is expected that many visitors would prefer a closer location. The East Devonport shopping precinct is well serviced for RV parking, with 5 designated spaces within the Murray/Wright Street Car Park (see photo below). There are also numerous opportunities for on-street parking in the surrounding streets, including Thomas Street, close to the supermarket, public toilets and park.
Photo 1: Wright/Murray Street Car Park There are also suitable parking spaces adjacent to the trans Mersey River ferry terminal in East Devonport, providing opportunities for visitors to use the ferry service as transport into Devonport CBD. Parking Strategy In February 2016, Devonport City Council adopted a Parking Strategy. The strategy requires Council to review “Caravan, Campervan and Trailer Parking” by June 2017. This timeframe was set so that the design work associated with LIVING CITY stages 1 & 2, could be incorporated.
ITEM 5.4
PAGE 29 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Potential to increase visitors - synergies with LIVING CITY Goals A priority of LIVING CITY is to increase the economic drivers of the region by attracting additional tourists. Devonport is uniquely placed to benefit from the increasing number of RV’s touring Tasmania. Statistics from the Spirit of Tasmania show a significant increase in the number of RV’s travelling to Tasmania. TT-Line chief executive Bernard Dwyer has recently announced caravan numbers were up 17 per cent and motorhomes by 15 per cent compared with the same time last year (April 2016). The number of RV’s visiting Tasmania are expected to increase even further due to cheaper fares and other marketing tools currently being employed by the TT-Line. LIVING CITY will result in the creation of a number of Tourist Attractions in the heart of the CBD, and it is important that adequate parking, including spaces suitable for RV’s are provided in close proximity to these attractions, in order to maximise their benefits. The Food Pavilion component of Stage 1 includes a general market from which fresh produce can be purchased. Council already provides a range of parking opportunities for RV vehicles. Whilst, the construction stage of LIVING CITY Stage 1 will result in reduced numbers of car parks generally in the CBD, the designated RV friendly spaces on Formby Road will not be affected. Other non-designated RV compatible spaces, such as within the Best Street PAYL car park are likely to experience greater demand as they will be competing with cars relocating from the Rooke Street Car Park. This car park will be removed as part of Stage 3 of LIVING CITY, and consequently alternative locations will need to be found. The multi-storey car park to be built as Stage 1 of the LIVING CITY is unlikely to suit many RV’s. Consequently an alternative location close by is likely to be required for designated RV parking once Stage 1 of LIVING CITY is complete (Dec 2017). Options that can be considered by Council, include:
within any at ground level parking provided as part of Stage 2 of LIVING CITY; or
on-street parking, (it is noted that on-street parking on Best, Oldaker, Rooke and Griffith’s Streets will need to be redesigned as a result of LIVING CITY); or
within existing at grade car parks (such as Edward Street) assuming existing demand is relocated to the proposed multi-purpose car park; or
greenfield sites such as the showground.
Given that car parking is likely to be tight for the next 18 months the most appropriate timing to convert spaces into RV designated spaces is once the multi-storey car park is complete. Consequently it is recommended that provision of RV friendly parking is considered during design work for Stage 2, redesign work for the on-street parking on Best, Oldaker, Rooke and Griffith Streets and future demand analysis on the existing car park. In the meantime, it is appropriate for Council to work on promoting the existing spaces, including sign posting where appropriate. Communication tools for engaging with recreation vehicle visitors. Council currently has a brochure entitled “Recreational Camping in Devonport City”. It appears that the intent of the brochure is to ensure that visitors understand where they cannot camp, rather than how the City meets their requirements. It is recommended that Council staff review this brochure to give it a more positive spin. The brochure could also ITEM 5.4
PAGE 30 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
be adapted to include information regarding dump points, water and parking close to the City. The CMCA also maintains information regarding RV friendly towns on their website and app. The CMCA have offered to update this information at no cost, once Council produces the new information. Council also has an opportunity to include this type of information on its website, utilising the material produced for the CMCA. Promotion of parking adjacent to the trans Mersey River Ferry Terminal could also be investigated, alerting RV visitors to the short walk into the Devonport CBD. This could involve a partnership approach with the Ferry operator and/or TT-Line to promote this option.
COMMUNITY ENGAGEMENT Ongoing communication has occurred with the CMCA, including a meeting between Council staff and a member of the National Member Benefits Team in May 2016, to inform this report. Council also has a relationship with the TT-Line, centring around LIVING CITY.
FINANCIAL IMPLICATIONS The proposed recommendations can be funded from the current operational budgets.
RISK IMPLICATIONS ď€
Reputation Council currently has RV Friendly certification. Losing this certification, could result in the RV tourists not visiting Devonport or its attractions. This could result in economic losses for the City.
CONCLUSION Council is already providing a range of RV friendly parks across both Devonport and East Devonport, however many of these are not well promoted. It is recommended that Council work to promote the existing opportunities better, including updating information on the CMCA website, apps and other marketing tools. Council also has the option of considering more caravan, campervan and trailer parking in the Devonport CBD by June 2017, in accordance with the parking strategy, ready for implementation once Stage 1 of LIVING CITY is complete.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that it note the report regarding parking in Devonport CBD and East Devonport Shopping Precinct and: 1.
explore caravan, campervan and trailer parking options for post LIVING CITY Stage 1 in accordance with the timeframes contained within the Parking Strategy;
ITEM 5.4
PAGE 31 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
2.
update all marketing and promotional material in relation to large vehicle parking within the Devonport CBD and East Devonport and ensure online content is accurate; and
3.
explore partnerships with the trans Mersey Ferry to promote RV parking in East Devonport and utilise the ferry transport to the Devonport CBD.
Author: Position:
Rebecca McKenna Project Officer Development
Economic
Endorsed By: Position:
ITEM 5.4
Matthew Atkins Deputy General Manager
PAGE 32 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
5.5
BUSHFIRE FUEL REDUCTION File: 29312 D418088
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.4.1
Support the community in emergency management response and recovery
SUMMARY
This report provides a summary of the fuel reduction activities undertaken recently in the Devonport municipal area.
BACKGROUND Council has a general legal responsibility to take all reasonable steps to minimise the risk of fires on its property that may cause personal injury, damage to adjoining property, or damage to items of natural or heritage value protected by government legislation. Council also has specific responsibilities under legislation for fire management, fire hazard abatement and the conservation and management of native flora and fauna. In particular under the Fire Service Act 1979, Council is required to provide a representative on the local Fire Management Area Committee. Council’s Infrastructure and Works Manager participates on the Central North Fire Management Area Committee (CNFMAC). Other agencies represented include neighbouring councils, Tasmania Fire Service, Tasmania Parks and Wildlife Service, Hydro Tasmania, Tas Networks, Department of Primary Industries, Parks, Water and Environment and the Tasmanian Farmers and Grazier’s Association. The CNFMAC are required to develop and update annually a fire protection plan for the Central North Fire Management Area. The CNFMAC Fire Protection Plan 2015-2016 (the Plan) identifies risks and provides actions for the protection of communties at risk of bushfire across all tenures in the Latrobe, Devonport, Central Coast, Kentish and Meander Valley local governments areas over a 5 year period. Under the Fire Service Act 1979, the Plan is required to be reviewed and submitted to the State Fire Management Council for endorsement by 1 October each year prior to the main bushfire season. The Plan contains actions for Don Reserve, Stoney Rise subdivisions adjacent to Kelcey Tier greenbelt, and east of Kelcey Tier. These actions align with Council’s Fire Management Plans for Don Reserve and Kelcey Tier Greenbelt. Council’s plans span a 15 year period from 2005 to 2020, and will be reviewed in 2016-17, namely due to changes in land tenure adjacent to each forested area as well as to reflect modern practices in bushfire risk assessment and on-ground implementation measures.
STATUTORY REQUIREMENTS Under the Fire Service Act 1979, Council is required to provide a representative on the local Fire Management Area Committee (Section 18.2a) which has the following functions (Section 1): (a)
to co-ordinate fire management activities within its Fire Management Area, including ITEM 5.5
PAGE 33 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
(i) ii) (b)
community education and information; and fuel management;
to identify and assess community bushfire risks in its Fire Management Area and to prioritise strategic works in response to those risks;
Under the Fire Service Act 1979 (Section 56.3) Council also has the power to establish firebreaks: A local council may, in accordance with this section, cause the formation in its municipal area of such firebreaks as it considers necessary or desirable to arrest the spread or to facilitate the suppression of fires.
DISCUSSION
The Plan identified a number of bushfire risk areas within the City and the Tasmania Fire Service have proactively carried out the following fuel reduction burns progressively over the past few months. Don Reserve A bushfire fuel reduction burn was carried out by Tasmania Fire Service on 31 October 2015 of an area approximately 2.5 hectares between Pine Place and Surrey Street on crown land which is leased by Council.
ITEM 5.5
PAGE 34 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
A second burn of 6.5 ha was conducted to the north of the first site on 12 April 2016.
Kelcey Tier Tasmanian Fire Service conducted a fuel reduction burn on 13-14 April 2016 in Kelcey Tier, to the south of Leary Avenue of approximately 15 hectares.
ITEM 5.5
PAGE 35 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Devonfield Burn A fourth burn was carried out by Tasmania Fire Service on 26-27 April 2016 on Devonfield’s property at 133 Middle Rd. This burn was approximately 21 hectares and aimed to protect the properties along Middle, Stony Rise and Berrigan Roads, Penambul and Beaumont Drives and Woorack Place.
COMMUNITY ENGAGEMENT Adjacent residents are notified of prescribed burns via letter by the Tasmanian Fire Service. Council also promotes the planned burns through usual communication mediums.
FINANCIAL IMPLICATIONS
When required Council provides staff to assist the Tasmanian Fire Service manage public safety in particular preventing pedestrian access to burn sites and traffic management.
RISK IMPLICATIONS Actions outlined in the Central North Fire Management Area Fire Protection Plan, principally relate to fuel reduction burns, aim to reduce bushfire risk to people, asset and property infrastructure.
CONCLUSION
Over the past few months the Tasmanian Fire Service have progressively completed a number of fire reduction burns within the City in line with the Plan in an attempt to reduce bushfire risk in the City.
ATTACHMENTS Nil
ITEM 5.5
PAGE 36 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
RECOMMENDATION That it be recommended to Council that the report of the Executive Officer Community Services relating to Bushfire Fuel Reduction be received and noted.
Author: Position:
Carol Bryant Executive Officer Community Services
Endorsed By: Position:
ITEM 5.5
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 37 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
5.6
CRADLE COAST WASTE MANAGEMENT - ANNUAL PLAN File: 28804 D422372
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.4.3
Lead and actively promote emissions minimisation
SUMMARY The purpose of this report is to advise Council of the proposed activities of the Cradle Coast Waste Management Group (CCWMG) for the 2016/17 financial year as outlined in their annual plan and also provide Council with the unconfirmed minutes of the CCWMG Meeting held on 9 May 2016.
BACKGROUND The Cradle Coast Regional Waste Management Strategy 2012-2017 was ratified by Council in June, 2012. The strategy goals are summarised in four focus areas: 1.
Waste diversion
2.
Regional waste planning and efficiencies
3.
Partnerships
4.
Community engagement
This Annual Plan and Budget (Attachment 1) outlines the proposed activities that will be undertaken by the CCWMG in the 2016/17 financial year. Dulverton Waste Management (DWM) provides resources to undertake activities identified in the Annual Plan and Budget.
STATUTORY REQUIREMENTS The CCWMG is a working group of the Cradle Coast Authority (CCA). The CCA is established as a Joint Authority under Section 30 of the Local Government Act 1993.
DISCUSSION The CCWMG is responsible for implementing the Cradle Coast Regional Waste Management Strategy 2012-2017. The CCWMG, comprises a General Manager, an elected member, CCA & DWM representatives and four technical staff from the member Councils. Devonport Council’s Deputy General Manager, Matthew Atkins is one of the technical staff on the group. The CCWMG 2015/16 Annual Plan and Budget is funded from a voluntary levy of $5.00 per tonne of waste delivered to landfills in the North West region. It is estimated that approximately $350,000 (plus 2015/2016 carried over funds) will be available to the CCWMG to implement initiatives from the 5 year strategy. The Annual Plan and Budget, details 12 activities/projects that will be delivered by the group. This regional approach to waste management has significant benefits in areas such as economies of scale and access to specialist advice that Council would be unable to achieve if managing this function alone. The unconfirmed minutes of the CCWMG meeting, held on 9 May 2016 are attached for information.
ITEM 5.6
PAGE 38 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
COMMUNITY ENGAGEMENT
Community engagement by the CCWMG is undertaken on a project specific basis. Media advertising is used to promote selected initiatives along with a website (Re-think Waste Tasmania) jointly managed with the Northern regional waste entity. Further details can be found at www.rethinkwaste.com.au.
FINANCIAL IMPLICATIONS
There is not expected to be any impact on the Council’s operating budget as a result of this recommendation. The $5 per tonne waste levy has been included in Council’s adopted 2015/16 operational budget.
RISK IMPLICATIONS
It is believed there are no risks to Council associated with the recommendation to this report.
CONCLUSION The 2016/17 Annual Plan & Budget of the CCWMG has been finalised and is presented to Council for information and endorsement, along with the unconfirmed minutes from the Group’s most recent meeting.
ATTACHMENTS 1.
CCWMG - Annual Plan and Budget 2016-17 FINAL
2.
Minutes - Waste Management Committee Meeting - 9 May 2016
RECOMMENDATION That it be recommended to Council that: 1.
the Cradle Coast Waste Management Group’s Annual Plan and Budget for the 2016/17 financial year be received and endorsed; and
2.
the unconfirmed minutes of the Cradle Coast Waste Management Group meeting held on 9 May 2016 be received and noted.
Author: Position:
Matthew Atkins Deputy General Manager
Endorsed By: Position:
ITEM 5.6
Paul West General Manager
PAGE 39 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 40 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 41 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 42 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 43 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 44 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 45 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 46 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 47 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 48 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 49 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 50 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 51 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 52 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 53 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 54 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 55 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 56 CCWMG - Annual Plan and Budget 2016-17 FINAL
ATTACHMENT [1]
ITEM 5.6
PAGE 57 Minutes - Waste Management Committee Meeting - 9 May 2016
ITEM 5.6
ATTACHMENT [2]
PAGE 58 Minutes - Waste Management Committee Meeting - 9 May 2016
ITEM 5.6
ATTACHMENT [2]
PAGE 59 Minutes - Waste Management Committee Meeting - 9 May 2016
ITEM 5.6
ATTACHMENT [2]
PAGE 60 Minutes - Waste Management Committee Meeting - 9 May 2016
ITEM 5.6
ATTACHMENT [2]
PAGE 61 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
5.7
DEVONPORT WEED STRATEGY - YEAR FOUR PROGRESS File: 20134 D418312
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.2.1
Support the conservation and maintenance of biodiversity corridors including coastal landscapes and preserve areas of remnant vegetation
SUMMARY To report against progress on the actions in the Devonport Weed Strategy 2012-16.
BACKGROUND The Devonport Weed Strategy 2012 -2016 sets out proposed actions, undertaken by the Council in partnership with a range of organisations, agencies and community groups to contribute to a more sustainable community. The aim of weed management in Devonport is “to minimise the economic, environmental and social impacts of existing, new and emerging weeds in Devonport through coordination, cooperation and commitment from weed managers and the community.” Council adopted the Strategy at its meeting held 21 November 2011 (Min 352/11 refers) and it is due for review November 2016.
STATUTORY REQUIREMENTS
Section 20(2) of the Local Government Act 1993 outlines Council requirements in relation to reporting to the community. 20.
Functions and powers (2) In performing its functions, a council is to consult, involve and be accountable to the community.
Providing information on the progress of Council strategies is one way to demonstrate accountability.
DISCUSSION Achievements of the Weed Strategy are outlined in the attached document. Five of the 19 actions have been completed to date, six are ongoing, two are yet to commence, two will not proceed and three are no longer required. Some of the completed actions and ongoing activities for the 2016 calendar year include:
Delivery of hands-on education programs including Arbor Week 2015 delivered by the Tasmanian Arboretum with 470 Students comprising 20 classes from prep to grade 6;
Engagement of new groups in weed management - A Green Army team and Work for the Dole team have undertaken weed management activities in Clayton Reserve; and
Mapping and monitoring of new weed infestations to reduce their spread. Ricegrass in the Mersey River is well on the way to eradication and a new rice grass infestation is being treated in Figure of Eight Creek estuary.
ITEM 5.7
PAGE 62 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
COMMUNITY ENGAGEMENT
One of the three key directions of the Strategy includes increasing knowledge, skills, participation and commitment to weed management by the general public, schools, community organisations and business. Two of the seven actions in this section are complete, two are ongoing, two are no longer required and one will not proceed.
FINANCIAL IMPLICATIONS
Weed management is budgeted for on an annual basis. In 2014-15 $75,485 was expended on contract weed spraying and in the 2015/16 financial year to date, this amount is $124,544.
RISK IMPLICATIONS
The Strategy aims to reduce environmental, financial and social risks associated with the spread of invasive weeds. Implementation of the final year of strategy actions throughout 2016 is deemed low risk.
CONCLUSION The Devonport Weed Strategy provides key directions that will assist Council to minimise the impact of weeds in partnership with the community.
ATTACHMENTS 1.
Weed Strategy - Year Four Action Plan Progress
RECOMMENDATION That it be recommended to Council that the report of the Executive Officer Community Services be received and Council note the status of actions listed in the Devonport Weed Strategy.
Author: Position:
Carol Bryant Executive Officer Community Services
Endorsed By: Position:
ITEM 5.7
Shane Crawford Executive Manager Corporate, Community & Business Services
Weed Strategy - Year Four Action Plan Progress
PAGE 63
ITEM 5.7
ATTACHMENT [1]
Weed Strategy - Year Four Action Plan Progress
PAGE 64
ITEM 5.7
ATTACHMENT [1]
Weed Strategy - Year Four Action Plan Progress
PAGE 65
ITEM 5.7
ATTACHMENT [1]
Weed Strategy - Year Four Action Plan Progress
PAGE 66
ITEM 5.7
ATTACHMENT [1]
Weed Strategy - Year Four Action Plan Progress
PAGE 67
ITEM 5.7
ATTACHMENT [1]
Weed Strategy - Year Four Action Plan Progress
PAGE 68
ITEM 5.7
ATTACHMENT [1]
PAGE 69 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
6.0
INFRASTRUCTURE AND WORKS MONTHLY UPDATE
6.1
INFRASTRUCTURE AND WORKS REPORT File: 29528 D419076
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY
This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of April and May 2016.
BACKGROUND The report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are:
Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycleways Streetscape Design (incl lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl. playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and Trails Public Buildings (incl public halls, toilets) Marine Structures (incl jetties, boat ramps) Recreation and open space planning
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.
DISCUSSION 1.
2015/2016 Capital Works Program Work is progressing well on the 2015/2016 Capital Works Program. The Capital Works Income & Expenditure Report combining both the physical progress and the financial status has been attached to this report. During the months of April and May, designs have been finalised for all projects to be completed this financial year and construction is being progressed. Other items of note are listed below. 1.1. William Street Pavement Reconstruction, Steele Street to Tasman Street – construction nearing completion including the construction of pedestrian facilities that have been externally funded.
ITEM 6.1
PAGE 70 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
1.2. Pedestrian Network Strategy Action Plan Implementation. The pedestrian crossing at the intersection of Best Street and Formby Road has been replaced to meet current standards. 1.3. Reseal Program 2015/16. The annual program is nearing completion. The manhole lids and valve covers are currently being raised post resealing of the road. 1.4. Picnic Table & Bench Seating Renewal. Installation of furniture replacements are progressing along Victoria Parade.
1.5. Path Renewal Don Reserve – south of Aquatic Centre. Approximately 60m of the path south of the Aquatic Centre was replaced. The photos below show the path before and after the works were completed.
ITEM 6.1
PAGE 71 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
1.6. Devonport Road – Guardrail Terminals. New end terminals were installed on the guardrail on Devonport Road near Horsehead Creek to bring the guardrail up to current standards.
1.7. Forth Road – Guardrail Terminals. New end terminals were installed on the guardrail Forth Road to bring the guardrail up to current standards.
1.8. Waverley Road – New Culvert. Culvert has been installed to assist with stormwater drainage and protect the road pavement.
ITEM 6.1
PAGE 72 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
1.9. Formby Road Car Park Arcade Link. The surface treatment for the entrance to the Hub Arcade has been completed.
1.10. Signage Improvements – Ring Road Signage Implementation. Existing signage in East and West Devonport was audited and updated, along with installation of new signage where previously no signage was installed to assist visitors.
1.11. Don Recreation Ground – Seal Car Park. The car park at the Don Recreation Ground has been sealed and line marked. The project also included piping the stormwater from the roof of the clubrooms.
ITEM 6.1
PAGE 73 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
1.12. Bass Strait Maritime Centre – Solar Panel Installation. Panels have been installed on the roof of the Bass Strait Maritime Centre.
1.13. The following table details the contracts for Council managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: Contract No. & Contractor/Supplier: Contract - 1293 Contract - 1295 Contract - 1298 Contract - 1303 Contract - 1304
Contract - 1308 Contract - 1309
2.
Description of Contract: Aquatic Centre Water Slide Renewal – Penguin Composites Pty Ltd. Coraki Street Kerb Renewal – Kentish Constructions & Engineering Co Pty Ltd. Reece High Detention Basin Rehabilitation Works – Oliver Kelly Construction Tugrah Road Footpath Construction – Civilscape Contracting Middle Road William St to Bass Highway Safety Improvements Kentish Constructions & Engineering Co Pty Ltd. Pioneer Park Toilet Block - AJR Construct Fourways Toilet Construct
Block
Upgrade
-
AJR
$ Value: (exc. GST) $89,000 $79,194 $78,313 $84,532 $93,327
$96,809 $92,274
Management 2.1. The following table is a summary of the action requests for the Infrastructure and Works Department: Balance of Action Requests as at 28/3/2016 Number of Action Requests created in Apr & May Number of Action Requests completed in Apr & May Balance of Action Requests as at 31/5/2016
ITEM 6.1
500 581 607 468
PAGE 74 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
2.2. The following graph details the breakdown of the action requests completed during April and May:
Completed Action Request Monthly Breakdown 0% 6%
Buildings
8%
20%
Cemeteries Footpaths Parking Parks
16%
6%
Roads Service Assistance Signage
6% 1%
Stormwater
7%
Trees & Weeds 9%
Waste
6%
Other 15%
2.3. The following graph details the total number of action requests completed this financial year by the Infrastructure & Works Department: Completed Action Requests 400
350
300
250
200
150
100
50
0
Monthly Total
3.
Jun-15 259
Jul-15 271
Aug-15 221
Sep-15 151
Oct-15 183
Nov-15 160
Dec-15 288
Jan-16 142
Feb-16 324
Mar-16 305
Apr-16 259
May-16 348
Technical and Engineering 3.1. The variable message sign (VMS) has been located at Devonport High School and Devonport Primary School as an extra reminder for road users of the 40km/h speed limit and the need to give way to students using the crossings. This initiative is strongly supported by the Department of State Growth and the schools. Most other schools with a crossing have expressed interest and a program has been developed for the rest of the school year.
ITEM 6.1
PAGE 75 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
3.2. The following is a summary of the projects capitalised in February and March: Number of projects capitalised in Apr & May (to 31/5/2016) Total value of capitalisations in Apr & May Total value of Works in Progress (WIP) as at 31/5/2015 Number of projects awaiting capitalisation next month
18 $1.599M $8.14M* 8
* includes $3.70M LIVING CITY costs yet to be capitalised
3.3. Two National Heavy Vehicle Regulator Assessments were completed in April and one was assessed in May. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued so far this calendar year: National Heavy Vehicle Regulator Assessments 60
50
40
30
20
10
0
Jan
2014
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
3
3
4
9
11
10
11
48
11
8
7
9
8
7
8
2
10
4
2015
5
7
1
4
3
2016
8
7
5
2
1
ITEM 6.1
PAGE 76 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
3.4. The following graph details the engineering development assessments that have been completed to date this year: Development Application Engineering Assessments 45 40 35 30 25 20 15 10 5 0
Jan-16
Feb-16 Mar-16
Building Assessments
11
Subdivision Assessments
0
Planning Assessments
9
Pre Assessments
0
2
29
Apr-16 May-16 Jun-16
12
42
1
1
2
0
15
21
9
10
3
0
0
Jul-16
Aug-16
Sep-16
Oct-16
Nov-16 Dec-16
17
3.5. The following graph details the Road Occupational Permits that have been issued so far this year: Road Occupation Permits 2016 8
7
6
5
4
3
2
1
0
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Public
3
5
2
7
4
Tas Gas
7
7
3
0
0
Aurora/Telstra
0
0
2
0
0
NBN Co
2
2
2
0
0
Taswater
0
0
2
1
0
ITEM 6.1
Jun-16
Jul-16
Aug-16
Sep-16
Oct-16
Nov-16
Dec-16
PAGE 77 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
3.6. The following graph details the Dial Before You Dig requests that have been processed this calendar year: DBYD - Dial Before You Dig Requests 250 200 150
2016 2015
100
2014
50 0 Jan Feb Mar Apr May Jun
Jul Aug Sep Oct Nov Dec
3.7. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year: 337 Certificate Requests 100
90 80 70 60
2016
50
2015
40
2014
30 20 10 0 Jan Feb Mar Apr May Jun
4.
Jul Aug Sep Oct Nov Dec
Operational Contracts 4.1. The following table details the new operational contracts for Council managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: Contract No. & Contractor/Supplier: Contract - 1305
Description of Contract: Removal of scrap metal from Spreyton Waste Transfer Station – OneStop Metal Recycling (Tas) Pty. Ltd.
$ Value: (exc. GST) $23,379
4.2. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract No. & Contractor/Supplier: Contract - 1240
Description of Contract: Mechanical Services Maintenance – The original contract signed in June 2013 was for a two year period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted.
ITEM 6.1
$ Value: (exc. GST) $17,400 per annum
PAGE 78 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Contract - 1246
Contract - 1287
Contract - 1286
Contract - 1265
5.
Purchase & Removal of Scrap Metal – The original contract signed in June 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted. Weed Control – The original contract signed in May 2015 was for a 12 month period and had an option for two 12 month extensions. Further to a review the option for the additional 12 months was accepted. Weed Control – The original contract signed in May 2015 was for a 12 month period and had an option for two 12 month extensions. Further to a review the option for the additional 12 months was accepted. Supply & Delivery of Pre-mixed Concrete – The original contract signed in June 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review the option for the additional 12 months was accepted.
Estimated recoverable income for 15/16 financial year is $20,000 $90,700 per annum
$48,600 per annum
$75,000 per annum
Civil Works and Stormwater Maintenance 5.1. Maintenance in accordance with the Service Level Document, undertaken in April and May included:
Shouldering of rural roads
Sealing the spoon drain along Kelcey Tier Road
Footpath maintenance at various locations Gravel road maintenance ITEM 6.1
PAGE 79 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
5.2. Next month it is anticipated that civil works and stormwater maintenance works will include:
6.
Gravel road maintenance
Footpath maintenance at various locations
Parks and Reserves Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in April and May included:
The Don Recreation Ground was changed over from cricket to rugby
All sports grounds have been over sown with ryegrass in the heavy use corridors and fertilized
Turf maintenance at Roundhouse Park after the various community events in March including Taste the Harvest and the Devonport Motor Show
Responding to three separate storm events and the post storm clean up. The photo below shows some of the damage to the trees in the Miandetta Park
6.2. Next month it is anticipated that parks and reserves maintenance works will include:
Tree plants at a number of locations including Best Street
ITEM 6.1
PAGE 80 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
6.3. Mersey Vale Memorial Cemetery interment figures to date this financial year are as follows:
Mersey Vale Cemetery Interment Figures 20 18 16 14 12 10 8 6
4 2 0 Burial
7.
Jul-15 12
Aug-15 10
Sep-15 14
Oct-15 17
Nov-15 10
Dec-15 11
Jan-16 13
Feb-16 14
Mar-16 8
Apr-16 11
May-16 13
Jun-16
Ash Interment
3
0
2
0
2
2
1
2
2
3
3
15/16 Monthly Total
15
10
16
17
12
13
14
16
10
14
16
14/15 Monthly Total
11
13
10
5
6
17
9
8
16
12
10
16
13/14 Monthly Total
15
16
12
14
11
17
11
10
12
13
19
4
Building and Facilities Maintenance 7.1. Maintenance in accordance with the Service Level Document, undertaken in April and May included:
The nets around the practise wickets at Byard Park were renewed
The timing of public lighting at various locations was adjusted for the end of day light savings
Removal of the shingle from the foyer of the Surf Club building and replaced with concrete
ITEM 6.1
PAGE 81 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Replacement of damaged park bench seat on the foreshore in East Devonport
7.2. Next month it is anticipated that building and facilities maintenance works will include:
Maintenance of park furniture along the East Devonport Foreshore
Replace timber windows at the Devonport Recreation Centre
Replace sections of guttering on the basketball stadium roof at the Devonport Recreation Centre
8. Waste Management Operations 8.1. Waste Management Services were conducted in accordance with the Service Level Document during April and May. Items of note include:
The agreement for the operation of the tip shop at the Spreyton Waste Transfer Station has been renewed with the existing operator, Lifeline North West Tasmania
743 drums were collected through the DrumMuster program
3,128 m³ of green waste was mulched and delivered to the composting facility at Dulverton
8.2. The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station: Waste & Recycling Monthly Figures 1600
1400
1200
1000
800
600
400
200
0 Domestic Waste (tonnes)
Jul-15 567
Aug-15 520
Sep-15 617
Oct-15 650
Nov-15 630
Dec-15 709
Jan-16 732
Feb-16 647
Mar-16 572
Apr-16 616
May-16 615
Domestic Recycling (tonnes)
125
123
186
136
137
151
157
145
196
136
124
Total Waste to Landfill (tonnes)
1218
1136
1278
1313
1250
1321
1318
1427
1431
1195
1214
ITEM 6.1
PAGE 82 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
8.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: Item
Mar 2016
Apr 2016
May 2016
YTD Total
14/15 Total
Asbestos – large loads
0.42 tonnes
1.04 tonnes
1.28 tonnes
12.14 tonnes
5.52 tonnes
Asbestos – small loads
30m³
25m³
21m³
182m³
181m³
45
25
34
460
431
Vehicle Loads – up to 0.5m³
1,049
771
611
7,203
6,555
Vehicle Loads – 0.5m³ to 1.5m³
918
961
939
11,517
10,237
Vehicle Loads – 1.5m³ to 2m³
673
497
382
6,303
6,883
Truck Loads – landfill waste
85 tonnes
35 tonnes
42 tonnes
504
427 tonnes
Mattresses
tonnes
Truck Loads – non-landfill waste
49 tonnes
75 tonnes
74 tonnes
870 tonnes
831 tonnes
DCC Garbage Trucks (Domestic & Commercial Collection Services)
706 tonne
791 tonne
773 tonne
8,672 tonnes
7,656 tonnes
Steel Recycling
42 tonnes
31 tonnes
78 tonnes
765 tonnes
687 tonnes
e-Waste
0 tonnes
0 tonnes
0 tonnes
9.9 tonnes
93.48 tonnes
56
22
24
344
307
Tyres
COMMUNITY ENGAGEMENT
The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS
Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.
RISK IMPLICATIONS Any specific risk implications will be outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.
CONCLUSION
This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.
ATTACHMENTS 1.
Capital Works Summary - May 2016 - with commentary
ITEM 6.1
PAGE 83 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 6.1
Matthew Atkins Deputy General Manager
Capital Works Summary - May 2016 - with commentary
ITEM 6.1
PAGE 84 ATTACHMENT [1]
Capital Works Summary - May 2016 - with commentary
ITEM 6.1
PAGE 85 ATTACHMENT [1]
PAGE 86 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
6.2
DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D422040
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY
This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of April and May 2016.
BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:
Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.
STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:
Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000
DISCUSSION 1.
Planning Reform Update Public submissions to the State Government about the draft Tasmanian Planning Scheme have now closed. Council contributed to the combined LGAT response which was provided to the Minister for consideration. It is not yet clear how the Minister will deal with the submissions and whether there will be public hearings, similar to those held for the Interim Planning Scheme. The real detail will be in the local provisions to be prepared by each Council. As yet no instructions have been given about how local provisions are to be prepared or when they will be required. The planning team is already compiling a list of matters that should be addressed and they will be presented to a workshop in coming months. ITEM 6.2
PAGE 87 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
2.
Finalisation of Devonport Interim Planning Scheme 2013 The Tasmanian Planning Commission is working towards the finalisation of the Devonport Interim Planning Scheme. It has considered a number of representations about rezoning but generally where the representations have not been supported by Council the Commission has notified those representors that it will not accept the rezoning request. Despite this progress no firm date has been set for complete finalisation of the IPS review.
3.
DHS Statistical Report for April and May 2016 Environmental Health 1,118 immunisations had been administered through school and community programs from 1 July 2015 to 25 May 2016. Three street trading inspections were undertaken during April and May bringing the total for the year to date to 536. These inspections ensure traders are complying with street trading regulations and maintaining the requisite public health standards. Officers also responded to 190 general complaints during April and May resulting in a total of 563 general complaints for the year to date. The complaints have covered a broad range of issues including noise, environmental harm and fire hazards. Where a complaint was substantiated appropriate compliance action was commenced and the majority of those complaints have now been satisfactorily resolved. Since the recruitment of a compliance officer Council now undertakes daily patrols to ensure camping is occurring only for self-contained vehicles, is in nominated camping areas and those camping there have a valid permit. This has significantly reduced the level of complaint from members of the public.
ITEM 6.2
PAGE 88 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Animal Control At the end of the reporting period Council had recorded 4,441 current dog registrations. To the end of the May Council had received 825 animal complaints, nearly all of those related to “nuisances� caused by dogs. This is slightly less than the 895 complaints received for the same period last year but is still concerning as it represents an average of 75 complaints per month. Despite the high number of complaints nearly all had been satisfactorily closed with only 6 outstanding at the end of the period.
ITEM 6.2
PAGE 89 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
Planning 164 development applications had been received to the end of the May period as against 161 for the same period last year. Of the applications received 105 were assessed against the discretionary provisions of the planning scheme while 59 were for permitted uses. The majority of development applications received were for residential development (97) while another 35 were for commercial or industrial development.
Building Building application numbers to the end of the period are almost identical as for the same period last year. The nominated value of the building work for the period is also similar although for this year it is approximately $250,000 less. Plumbing Plumbing applications are also similar with 247 received to the end of the period as against 242 last year.
ITEM 6.2
PAGE 90 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial implications arising out of this report will be reported separately to Council.
ITEM 6.2
PAGE 91 Report to Infrastructure Works and Development Committee meeting on 14 June 2016
RISK IMPLICATIONS
There are no specific risk implications as a result of this report.
CONCLUSION
This report is provided for information purposes only about the activities of the Development and Health Services Department in April and May 2016.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Development and Health Services report be received and noted.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 6.2
Matthew Atkins Deputy General Manager
PAGE 92 Infrastructure Works and Development Committee meeting Agenda 14 June 2016
7.0
CLOSED SESSION
RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015, the following be dealt with in Closed Session.
Item No
Matter
Local Government (Meeting Procedures) Regulations 2015 Reference
7.1
Sheffield Road stormwater - Update
15(2)(i)
PAGE 93 Infrastructure Works and Development Committee meeting Agenda 14 June 2016
OUT OF CLOSED SESSION RECOMMENDATION That the Committee move out of Closed Session.
8.0
CLOSURE
There being no further business the Chairman declared the meeting closed at <insert time> pm.