Agenda infrastructure, works and development committee 9 june 2015 by Devonport City Council

NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, 44-48 Best Street, Devonport, on Tuesday 9 June 2015, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.

Paul West GENERAL MANAGER 3 June 2015

AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON TUESDAY 9 JUNE 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0

PROCEDURAL............................................................................................. 2

3.1

PUBLIC QUESTION TIME ...................................................................................................................... 2

3.1.1

Questions on notice from the public ........................................................................................... 3

3.1.2

Question without notice from the public .................................................................................... 3

3.2

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3

3.3

NOTICES OF MOTION Nil

4.0

TENDERS ................................................................................................... 4

5.0

INFRASTRUCTURE AND WORKS REPORTS ......................................................... 6

5.1

Formby Road Parking Outside Devonport Community Church (D371351) .......................... 6

5.2

Public Lighting Strategy - Year 1 Status (D369202) .................................................................. 11

5.3

Asset Management Strategy (D368765) ................................................................................... 15

5.4

Impacts of Urban Drainage Act 2013 (D372548) ..................................................................... 42

6.0

INFRASTRUCTURE AND WORKS BI-MONTHLY UPDATE ..................................... 46

6.1

Development and Health Services Report (D371515) ............................................................ 46

6.2

Infrastructure and Works Report (D370480) .............................................................................. 52

7.0

CLOSURE ................................................................................................ 69

PAGE 1 Infrastructure Works and Development Committee meeting Agenda 9 June 2015

Agenda of a meeting of the Devonport City Council‟s Infrastructure Works and Development Committee to be held at the Council Chambers, Fenton Way, Devonport on Tuesday 9, June 2015 commencing at 6:00pm. PRESENT Present Chairman

Apology

Ald Perry Ald Emmerton Ald Goodwin Ald Jarman Ald Matthews

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council‟s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council‟s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

2.0

DECLARATIONS OF INTEREST

PAGE 2 Infrastructure Works and Development Committee meeting Agenda 9 June 2015

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.

Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.

A maximum period of time of 30 minutes in total will be allowed for public participation.

A maximum period of time of 3 minutes will be allowed for each individual.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.

A question by any member of the public and an answer to that question are not to be debated.

The Chairperson may a.

Address questions on notice submitted by members of the public;

Refuse to accept a question.

10.

If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.

11.

Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.

12.

Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.

PAGE 3 Infrastructure Works and Development Committee meeting Agenda 9 June 2015

3.1.1

Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.

3.1.2

Question without notice from the public

3.2

QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 4 Infrastructure Works and Development Committee meeting Agenda 9 June 2015

4.0

TENDERS

There are no tenders to consider at this meeting. The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2014/2015 financial year. Contract Number & Contractor/ Supplier Contract 1264 Classic Landscapes Contract 1274 - Roadways Pty Ltd Contract 1273 - Hardings Hotmix Pty Ltd

July 2014 July 2014/June 2015 July 2014/June 2015

Schedule rates Schedule rates

Projects & Infrastructure Holdings Pty Ltd.

Mersey Vale Memorial Garden construction Supply, Delivery and Placement of Hotmix Asphalt Supply Delivery and Placement of Sprayed Bituminous Surfacing LIVING CITY Development Management

$ Value (Excluding GST) $278,240

August 2014

Contract 1275 - TMA Tech Pty Ltd

PAYL Conversion - Best Street Car Park

22 September 2014

Remuneration dependant on outcomes $111,750

Contract 1271 - Kentish Construction & Engineering Co. Pty Ltd PO Box 21 Sheffield 7306 Contract 1276 - Veolia Environmental Services

Kelcey Tier Road Safety November Improvements Stage 3 2014/March 2015

Contract 1282 - Lazaro Pty Ltd PO Box 5133 Launceston 7250 Contract 1284 - Kentish Construction & Engineering Co Pty Ltd PO Box 21 Sheffield 7306

Cleaning of Council Facilities and Recreation Centre Thomas Street Base correction

Description of Contract

Contract or Supply Period

of of

$232,761

Waste Transport - Spreyton November Schedule of WTS to Dulverton 2014/Nov Rates 2016 with 1+1 option Contract 1277 - Kentish Stony Rise Road - Middle October $758,771 Construction & Engineering Road intersection new 2014/June Co. Pty Ltd PO Box 21 2015 Sheffield 7306 Contract 1279 - Hardings William Street November $338,959 Hotmix Pty Ltd PO Box 709 Reconstruction Tasman to 2014/February Ulverstone 7315 Charles St 2015 Contract 1280 - Kentish William Street Fourways February $247,467 Construction & Engineering Reconstruction 2015/March Co Pty Ltd PO Box 21 2015 Sheffield 7306 Contract 1281 - Hardings Torquay Road February $292,581 Hotmix Pty Ltd PO Box 708 Reconstruction 2015/April Ulverstone 7315 2015 March 2017 $265,481 with 1+1 option March 2015 $125,618

PAGE 5 Infrastructure Works and Development Committee meeting Agenda 9 June 2015

Contract Number & Contractor/ Supplier

Description of Contract

Contract or Supply Period

$ Value (Excluding GST)

Contract 1285 - Kentish Construction & Engineering Co Pty Ltd PO Box 21 Sheffield 7306 Contract 1286 - Mareeba Trust Contract 1288 JRB Protection Contract 1287 - Steeds Weeds Solution

Don Road - Hillcrest Road May 2015 Intersection Reconstruction

$243,145

Roadside Mowing

February 2015 with 1 + 1 Security Patrol & Associated February 2015 Services with 1 + 1 Weed Control February 2015 with 1 + 1

$45,120 annum $25,550 annum $65,664 annum

Lyons Architects

LIVING CITY Stage 1 Architectural Services phases 1 &2

$306,488

Aurecon Engineering Tasmania Pitt & Sherry

March 2015

LIVING CITY Stage 1 - May 2015 Structural, ESD & Faรงade engineering. Solutions LIVING CITY Stage 1 - May 2015 Building Services LIVING CITY Stage 1 - Civil, May 2015 Roads and Stormwater

$147,900 $476,500 $96,000

per per per

PAGE 6 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

5.0

INFRASTRUCTURE AND WORKS REPORTS

5.1

FORMBY ROAD PARKING OUTSIDE DEVONPORT COMMUNITY CHURCH File: 4268 D371351

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY

This report is to inform Council of the outcome of a review of the on-street parking on Formby Road.

BACKGROUND The Formby Road redevelopment project was completed in May 2011. Prior to the redevelopment project, on-street parking was provided for most of the northbound lane as shown in Figure 1.

Figure 1: Formby Road prior to 2011. As part of the redevelopment project, two northbound traffic lanes were provided to improve access into the CBD. Much of the on-street parking was removed to facilitate the additional lane. Most businesses along Formby Road have off-street parking, however, after consultation for the redevelopment project, it was agreed that on-street parking would be permitted at night (6pm to 7am) Monday to Saturday and all day on Sundays for a section near the Devonport Community Church at 33 Formby Road only, Refer to Figure 2. This was in ITEM 5.1

PAGE 7 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

recognition of the lack of alternative parking available for the Devonport Community Church and at the Coastline Baptist Church, which has very limited off-street parking.

Figure 2: Extent of parking near 33 Formby Road A crash occurred on 12 April 2015, when a vehicle in the left lane collided with two parked cars. Subsequently, the Devonport Community Church has written requesting that road safety be improved.

STATUTORY REQUIREMENTS Council has no legal obligation to provide on-street parking.

DISCUSSION Formby Road is the main entrance into the CBD and an important strategic link. The section immediately north of the Bass Highway is two lanes with no parking. Parking is then ITEM 5.1

PAGE 8 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

permitted at selected times in the left lane for 150m between 33 Formby Road and Turton Street. Two lanes are then available for travel until Steele Street. The current parking arrangements are not consistent with the strategic requirement for Formby Road. The review into the current on-street parking arrangements on Formby Road included: 

Crash History – only one crash involving parked vehicles have been reported since the Formby Road redevelopment project was completed in May 2011. The Police report from the April 2015 crash indicates that a contributing factor to that crash was excessive speed for the conditions.



Traffic Volumes - the peak hour traffic volume for northbound traffic is 1,180 vehicles per hour. The capacity is 1,600 vehicles per hour even with parking permitted in the left lane.



Parking - parking occurs for periods on Sunday mornings and afternoons and occasionally on weeknights related to church activities at the Devonport Community Church and at the Coastline Baptist Church. The parking is infrequent enough that a parked car would be unexpected for northbound vehicles. Limited off-street parking opportunity exists with room for four vehicles nose-to-tail in the driveway at the Community Church and eleven parking spaces next door at 35 Formby Road which is used with agreement from that property owner. The closest alternative on-street parking spaces are 75-150 metres away in Turton Street providing for a maximum of 12 vehicles. There is vacant land 60m away at 29 and 31 Formby Road that could be used for parking if an agreement was made with that property owner and subject to no other development on that site.

A number of options were considered as part of the review: 

Option 1 - No immediate action and ongoing monitoring The low number of crashes and moderate traffic volumes supports maintaining the current arrangement.



Option 2: Change parking times and signage in the area Increasing parking times or banning traffic from the left hand lane during these times is contrary to the strategic objective of the redevelopment project. It would be unlikely to have wider community support and be resource intensive to enforce. Given the low number of reported crashes to date, the benefits are likely to be low.



Option 3: Prohibit all parking in left hand lane This option supports the strategic objective of the redevelopment project and reinforces the status of Formby Road as the main entrance to the city. However, at this stage, this option is not supported by the crash history and traffic data. It would also be unpopular with the local stakeholders.

Option 1 was identified as the best option given the current circumstances. In future, there may be stronger evidence to ban parking in the left lane of Formby Road at all times. A significant increase in traffic or additional crashes at the site would be a trigger. Crash data and traffic volumes will continue to be monitored by Council Officers.

COMMUNITY ENGAGEMENT Council agreed to retain parking at certain times adjacent to the Community Church following the consultation process for the Formby Road redevelopment project in 2011.

ITEM 5.1

PAGE 9 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

FINANCIAL IMPLICATIONS

There are no financial implications as a result of the recommendation of this report.

RISK IMPLICATIONS 

Community/Reputation Proceeding with any option without strong evidence may leave Council exposed to criticism. Keeping relevant stakeholders informed will be crucial to managing the risk on this issue.



Assets, Property and Infrastructure Council needs to balance the needs of all stakeholders when providing infrastructure for the community.

CONCLUSION Formby Road is the main entrance to the city and plays a vital role in carrying traffic between the Bass Highway and the CBD. However, the parking on Formby Road outside the Devonport Community Church is vital to the operation of the Church. At this time, there is no evidence to demonstrate that retaining the parking outside the Devonport Community Church has enough negative impact on the wider community to warrant removing the parking or making other changes.

ATTACHMENTS 1.

Formby Road - Request For Parking Lane To Be Closed To Traffic

RECOMMENDATION That it be recommended to Council that the report of the City Engineer regarding parking in the left hand travel lane of Formby Road be received and that Council advise the Devonport Community Church that at this time the low crash data and moderate recorded traffic volumes support maintaining the current arrangements.

Author: Position:

Michael Williams City Engineer

Endorsed By: Position:

ITEM 5.1

Matthew Atkins Deputy General Manager

PAGE 10 Formby Road - Request For Parking Lane To Be Closed To Traffic

ITEM 5.1

ATTACHMENT [1]

PAGE 11 Report to Infrastructure and Works Committee meeting on 9 June 2015

5.2

PUBLIC LIGHTING STRATEGY - YEAR 1 STATUS File: 27349 D369202

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.5

Develop and maintain long term Strategic Asset Management Plans and Capital Improvement Program

SUMMARY

To report to Council on the progress of the actions outlined in the Devonport City Council Public Lighting Strategy.

BACKGROUND Council‟s Public Lighting Strategy (Strategy) was adopted in May 2014. The objective of the Strategy is “To provide public lighting across Devonport using a consistent and equitable approach, whilst being environmentally and financially responsible.” The Strategy contains an action plan which consists of 13 actions to deliver the four key outcomes: 

Long term improvement in lighting levels to meet the relevant Australian Standard



Long term improvement in energy efficiency,



Long term financial sustainability, and



Strong asset management practices.

The Public Lighting strategy is available from Council‟s website: http://www.devonport.tas.gov.au/strategies

STATUTORY REQUIREMENTS There are no specific statutory requirements that relate to this report.

DISCUSSION Implementation of the Strategy is largely the responsibility of the Infrastructure and Works Department, with input from internal and external stakeholders. Seven of the 13 actions are in progress with the remaining six yet to commence. Many of these will be delivered in years 2 and 3 of the strategy. The main achievements so far have been: 

Council signing an energy supply agreement with Aurora Energy to reduce annual street lighting costs by up to 5%.



Continuation of funding of a capital program, facilitating replacement of expired poles and addition of new lights and poles in required locations.

It should also be noted that overall, Council‟s public lighting inventory has become more efficient due to routine replacement of older technology lights.

COMMUNITY ENGAGEMENT

During the consultation period for the Strategy there were a small number of enquiries regarding lighting improvements in Devonport. These issues were addressed which resulted in new lights in required locations. ITEM 5.2

PAGE 12 Report to Infrastructure and Works Committee meeting on 9 June 2015

FINANCIAL IMPLICATIONS

The funding source for each action is outlined in Attachment 1 of this report.

RISK IMPLICATIONS 

Assets, Property and Infrastructure The Strategy aims to consider options for the future provision of lighting services and infrastructure needs.

CONCLUSION Progress has been made to implement the actions listed in the Devonport City Council Public Lighting Strategy since its adoption in May 2014.

ATTACHMENTS 1.

Public Lighting Strategy - Action List - Year 1 Status

RECOMMENDATION That it be recommended to Council that the report of the City Engineer be received and Council note that the status of actions listed in the Devonport City Council Public Lighting Strategy.

Author: Position:

Michael Williams City Engineer

Endorsed By: Position:

ITEM 5.2

Matthew Atkins Deputy General Manager

PAGE 13 Public Lighting Strategy - Action List - Year 1 Status

ATTACHMENT [1]

PUBLIC LIGHTING STRATEGY – YEAR 1 STATUS Timeframes: OG Ongoing – day to day tasks which are budgeted for annually ST Short Term – 1 to 2 years, MT Medium Term – 2 to 5 years, LT Long Term – 5 to 15 years Resources Required: A-OPEX – Annual Operational Expenditure F-OPEX – Future Operational Expenditure F/A CAPEX –Capital Expenditure

No. 1

2 3

Action Adopt a minimum site classification from AS1158 for each road and open space hierarchy level that will be the base level for all new work and relevant upgrade work Develop a tool to compare and assess the benefit of each competing project. Projects are to be prioritised in a fair and transparent way Compile and maintain a register of all projects initiated and the assigned priority ranking. Projects are to be identified through     

Resources

Responsibility Timeframe

Status

A-OPEX

IWD / CS

Underway – a draft document has been developed for internal review

A-OPEX

IWD

Underway – a draft document has been developed for internal review

A-OPEX

IWD

Underway – a register has been developed. Its use will be rolled out during 2015-16.

Initial consultation process; Action requests; Investigations attached to capital projects; Investigations related to crash data; Formal and informal liaison with committees and community groups ITEM 5.2

PAGE 14 Public Lighting Strategy - Action List - Year 1 Status

5 6 7

Engage a consultant to analyse the lighting levels at the 14 intersections and 21 links identified and to determine the scope of works required to achieve AS1158 compliance at each site. Prioritise these works using the priority ranking tool. Monitor night time crash data on a quarterly basis to identify new key sites Review the capital project design brief to ensure it is consistent with the strategic outcomes and adopted standards Identify and pursue grant funding that may be available for bulk replacement of lights or other works that align with the outcomes of this Strategy Identify and utilise technological improvements that can increase efficiency and reduce costs

ATTACHMENT [1]

F-OPEX

IWD

Yet to commence

A-OPEX

IWD

A-OPEX

IWD

A-OPEX

IWD

No grant funding opportunities have become available

A-OPEX

IWD

Ongoing Yet to commence

Review energy supply and service agreements when available

A-OPEX

IWD

Review the existing public lighting asset data and address identified areas for improvement Review the inspection and maintenance regime of public lighting assets and address identified areas for improvement Develop, implement and maintain an Asset Management Plan for public lighting assets, either as a separate asset group or within each existing asset group Continue to provide capital funds annually for upgrade and renewal projects. Budget to consider depreciation costs.

A-OPEX

IWD

Ongoing - DCC public lighting inventory has become more efficient due to routine luminaire renewal. Underway – Council has entered into a statewide energy supply agreement managed by LGAT, saving up to 5% on street lighting costs Yet to commence

A-OPEX

IWD

Yet to commence

A-OPEX

IWD

Yet to commence

F/A – CAPEX

IWD

Ongoing – the 2015-16 capital budget includes a $20,000 allocation for street lighting improvements and renewals

11 12

ITEM 5.2

PAGE 15 Report to Infrastructure and Works Committee meeting on 9 June 2015

5.3

ASSET MANAGEMENT STRATEGY File: 26799 D368765

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.5.4

Ensure operations meet or better financial targets as set in Strategic and Business Plans

SUMMARY

The purpose of this report is to assist Council with adopting its first Asset Management Strategy (AMS).

BACKGROUND The AMS is a new Council strategy which has been prepared to complement the objectives in Council‟s Asset Management Policy. For a number of years, Council has been working towards improving Council‟s asset management practices, through participation in the Institute of Public Works Engineering Australasia‟s National Asset Management Strategy (IPWEA NAMS) Asset Improvement Program. Progressively Council has been working towards a longer-term approach to service delivery and funding through asset planning and management and financial planning and reporting.

STATUTORY REQUIREMENTS

Section 70D of the Local Government Act 1993 relates to Council‟s requirement to have an adopted Asset Management Strategy by 30 June 2015. Local Government (Content of Plans and Strategies) Order 2014 specifies the matters that are required to be included in plans, strategies and policies under the Local Government Act 1993.

DISCUSSION The AMS has been developed utilising resources from the IPWEA NAMS Asset Improvement Program together with contributions from Council‟s Asset Management Team. To ensure the long-term financial sustainability of Council, it is essential to balance the community‟s expectations for services with their ability to pay for the infrastructure assets used to provide the services. Maintenance of service levels for infrastructure assets requires appropriate investment over the whole of the asset life cycle. To assist in achieving this balance, Council aspires to the following vision: Develop and maintain asset management governance, skills, process, systems and data in order to provide the level of service the community need at present and in the future, in the most cost-effective and fit for purpose manner. In line with the vision, the objectives of the AMS are to: 

ensure that the Council‟s services are provided in an economical optimal way, with the appropriate level of service to residents, visitors and the environment determined by reference to Council‟s financial sustainability,



safeguard Council‟s assets including physical assets and employees by implementing appropriate asset management strategies and appropriate financial resources for those assets, ITEM 5.3

PAGE 16 Report to Infrastructure and Works Committee meeting on 9 June 2015



adopt the Long Term Financial plan as the basis for all service and budget funding decisions,



meet legislative requirements for all Council‟s operations related to asset delivery,



ensure resources and operational capabilities are identified and responsibility for asset management is allocated, and



assist with high level oversight of financial and asset management responsibilities through reporting to Council on development and implementation of the Asset Management Strategy and Financial Management Strategy.

The AMS details an action plan containing 15 actions. The delivery of these actions will assist Council to achieve the objectives of the AMS. The action plan includes the resources required to deliver the actions and the expected timeframes that each action will take to finalise. A draft copy of the Strategy was presented at the Audit Panel meeting held on 5 June 2015.

COMMUNITY ENGAGEMENT It is proposed that once adopted the Strategy will be placed on display for a three week period. Any feedback which results in changes to the Strategy will be the subject of a future report to Council.

FINANCIAL IMPLICATIONS

The principles contained within the AMS are in line with those used in the development of the annual operational and capital works budgets and maintenance programs. The action plan contained within the AMS details various actions for implementation. Where actions require funding to enable progression, such funding requests would be considered by Council as part of subsequent budget processes. The AMS supports focusing expenditure on infrastructure maintenance and renewal of existing assets, rather than the upgrading and creation of new assets. The Financial Management Strategy details the link between the financial constraints within the Long Term Financial Plan and the renewal requirements over the next ten years contained within the Asset Management Plans.

RISK IMPLICATIONS 

Political/Governance Ever increasing legislative obligations intended to ensure that Council‟s expenditure is sustainable, the AMS provides the framework for responsible decision making.



Assets, Property and Infrastructure The AMS provides direction for Council in the implementation of consistent and best practice asset management. Appropriate asset management practices assist in mitigating a range of risks to Council and the community.



Financial The AMS will ensure that sound financial principals are followed in all decision making.



Communication/Reputation The AMS will enable Council management.

to demonstrate

ITEM 5.3

best practice

within asset

PAGE 17 Report to Infrastructure and Works Committee meeting on 9 June 2015

CONCLUSION

With the adoption of the Asset Management Strategy, Council will be well positioned to ensure that the renewal of Council assets is a priority; over the creation of new assets and that a suitable level of service is provided to the community through the assets Council owns and manages.

ATTACHMENTS 1.

Asset Management Strategy

RECOMMENDATION That it be recommended to Council that the report of the Infrastructure & Works Manager regarding the Asset Management Strategy be received and that Council adopt the attached Asset Management Strategy with immediate effect.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.3

Matthew Atkins Deputy General Manager

PAGE 18 Asset Management Strategy

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PAGE 42 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

5.4

IMPACTS OF URBAN DRAINAGE ACT 2013 File: 25354 D372548

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.2

Provide and maintain stormwater infrastructure to appropriate standards

SUMMARY

This report seeks to identify the new provisions of the Urban Drainage Act 2013 and provide recommendations as to how Council can most effectively comply with these new statutory requirements.

BACKGROUND The Urban Drainage Act 2013 (Act) replaced the Drains Act 1954 in December 2013. The Act applies to the area Council defines as Urban. It does not apply to rural areas which are covered by the Local Government (Highways) Act 1982. A full copy of the Act can be viewed at www.thelaw.tas.gov.au The introduction of the Act provides Council with an opportunity to review how its Stormwater System is managed.

STATUTORY REQUIREMENTS This report identifies sections of the Urban Drainage Act 2013 that differ significantly from the Drains Act 1954.

DISCUSSION

Much of the intent of the Act is similar to the Drains Act 1954 and most sections of the Act will require little or no change to Council operations. However, there are some key sections of the Act which require action over the short and medium term which are identified below. Section 5 of the Act requires Council to provide a stormwater system to effectively drain the urban area. It requires Council to confirm a definition of the urban area. The proposed urban area is as shown in the attached map, which is an update of the historic drainage catchment map and aligns with the Road Network Strategy 2014 definition of the urban area. The map will require updates as land use changes at the urban/rural boundary. Section 10 of the Act requires Council, by December 2019, to develop a stormwater system management plan which is to include: 

asset management plans; and



flood risk assessment for each urban storm water catchment.

Council already has a basic asset management plan for stormwater assets. endorsed by Council in 2010 and is due for review in 2015-16.

It was

However, assessment of the flood risk in each urban catchment is a much larger task. There are 73 catchments that require detailed survey and computer modelling to assess the capacity of the piped system. From this data a risk assessment on each catchment must be undertaken. At this time, Council has completed around 25% of the catchments. ITEM 5.4

PAGE 43 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

Continued operational budget allocations are required to survey assets, undertake investigations and complete computer modelling. Undertaking this work in the identified timeframe is a significant undertaking, requiring investment of internal and external resources. However, the benefits that will come from the completion of this work, apart from legislative compliance include: 

improved asset data;



improved risk management; and



improved prioritisation of capital works projects.

Section 19 of the Act requires Council to provide a single stormwater connection for each property when: 

The nearest property boundary is within 30 metres of the storm water system;



It is reasonable to provide a connection; and



The property owner requests a connection.

A definition of reasonable is required and it is recommended that Council apply the following when considering the application of Section 19. Reasonable - “possible without the use of a pump and possible without an extension of the public stormwater system”. This section of the Act also allows Council to charge an appropriate fee for providing a stormwater connection point. A review of costs and revenue associated with the provision of property connections will be undertaken in 2015-16. Sections 21 and 22 of the Act provide Council with powers to compel a property owner to connect to or disconnect from the stormwater system under certain circumstances. If notices are not complied with, Council can complete works and recover costs. Prior to the Act, this was possible, but only after a prolonged process. Section 23 prevents property owners from discharging to neighbouring properties and allows Council to issue notices. If notices are not complied with, Council can complete works and recover costs. Prior to the Act, this would have been a private matter between the two property owners.

COMMUNITY ENGAGEMENT

No community engagement has been undertaken in respect to this report.

FINANCIAL IMPLICATIONS

An allowance of $15,000 was included in the 2014-15 operational budget to continue survey and modelling of stormwater catchments. These works are scheduled for completion in June 2015. An allocation of $55,000 has been included in the draft 2015-16 operational budget to continue survey and modelling of stormwater catchments. Budgets up until 2019-20 will need to include an allowance for continuation and eventual completion of this work. The estimated value of works to be outsourced to contractors and consultants is $325,000 over 5 years. There is also a large component of this work allocated as „in-house‟. This workload is being managed within current resourcing levels, but this will have to be continually re-assessed each year.

ITEM 5.4

PAGE 44 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

Under the Act, Council has the provision to set fees for the provision of new property stormwater connections. This will be considered further as part of annual fees and charges reviews.

RISK IMPLICATIONS 

Assets, Property and Infrastructure Maintaining a suitable asset management plan for stormwater assets is an effective risk mitigation measure, ensuring compliance with Section 5 of the Act.



Contractual/Legal Failure to complete a flood risk assessment for each catchment in accordance with Section 10 of the Act may expose Council to legal action.



Financial There is a possibility of increased demand for new stormwater connections to properties, which represents a small financial risk to Council.

CONCLUSION There are a number of new requirements in the Urban Drainage Act 2013, the largest being the development of a stormwater system management plan by 2019. Council is reasonably well placed to develop this plan within the required timeframe provided adequate resources are allocated.

ATTACHMENTS 1.

Urban Drainage Area June 2015

RECOMMENDATION That it be recommended to Council that the report of the City Engineer regarding the Urban Drainage Act 2013 be received and noted and for the purposes of complying with the Act, Council: 1.

define „the urban area‟ as shown in the attached Urban Drainage Area June 2015 map (Section 5);

continue to allocate resources for survey, hydraulic modelling and risk assessment of urban drainage catchments as part of its annual budget deliberations (Section 10); and

define „reasonable‟ (Section 19), as possible without the use of a pump and possible without an extension of the public storm water system.

Author: Position:

Michael Williams Civil Engineer

Endorsed By: Position:

ITEM 5.4

Matthew Atkins Deputy General Manager

PAGE 45 Urban Drainage Area June 2015

ATTACHMENT [1]

ITEM 5.4

PAGE 46 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

6.0

INFRASTRUCTURE AND WORKS BI-MONTHLY UPDATES

6.1

DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D371515

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY

This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of April and May 2015.

BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:     

Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.

STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:       

Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000

DISCUSSION 1.

Planning Reform Update The State Planning Taskforce continues to work towards a single Tasmanian Planning Scheme. It has now formed a Technical Reference Group to assist it in progressing the drafting of the new Scheme. Council‟s Planning Coordinator has been appointed to the Technical Reference Group which held its first meeting on 20 May 2015. The Terms of Reference state that the role of the Technical Reference Group is to:

ITEM 6.1

PAGE 47 Report to Infrastructure Works and Development Committee meeting on 9 June 2015



Advise the Taskforce through the Chairs and the Drafting Team on the draft state wide planning provisions from a local government perspective;



Work with the Drafting Team to ensure that the Project Outputs are directionally, technically and practically sound;



Confine its advice to technical and operational rather than policy matters unless requested otherwise by the Co-Chairs;



Not substantially redraft the provisions unless requested otherwise by the CoChairs;



Monitor and advise on risks that may emerge throughout the project.

It is not yet clear when a draft Tasmanian Planning Scheme might be ready for public consultation but it is noted that the original target date of May 2015 has not been met. 2.

Tasmanian Planning Commission Decision – 90-102 Stony Rise Road, Stony Rise This matter was a combined application for a development permit and an amendment to the Devonport Interim Planning Scheme in relation to an aspect of the Devonport Regional Homemaker Specific Area Plan. The TPC has now approved the amendment with the following effect: 

The amendment affects approximately 1.397 ha of land in 4 titles located at 90–102 Stony Rise Road, Stony Rise, the majority of which is owned by the applicant Launceston Gasworks Pty Ltd. The land is within the Devonport Regional Homemaker Centre site.



The amendment amends the ordinance of the Devonport Interim Planning Scheme 2013 by amending Specific Area Plan F1.0 Devonport Regional Homemaker Centre, development standard for Setbacks to reduce the required front setback of buildings and parking areas at 90–102 Stony Rise Road, Stony Rise from 15m to 6m.



The amendment also approves a development permit to consolidate 4 titles and develop a showroom and car parking. The building is proposed to be located closer to the frontage of Stony Rise Road than was previously allowed under the Specific Area Plan therefore the amendment was required for the development to proceed.

A condition of the approval is that the new setback allowance does not create overshadowing of the Stony Rise carriageway which is required to receive at least 5 hours of sunlight on the 21st of June. This is the standard test applied in such cases. 3.

Statistical Report for April and May 2015 Note - May figures are to the COB 22 May 2015 only. Planning Applications There is little difference in the number of planning applications received between the two financial years with the total for 2013/14 being 143 and for 2014/15 148. Building Applications To the end of May 2015 Council had received 258 building applications. This is an increase of 17% over the same period last financial year. The value of those building works, as disclosed on the applications, is over $3 million higher than for last financial year, an increase of 8.8%.

ITEM 6.1

PAGE 48 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

Plumbing Applications To the end of May 2015 Council had received 237 plumbing applications. This is an increase of 29% over the same period last financial year. Environmental Health To the end of May 2015 Council had administered 1608 immunisations, the majority of which was through its schools program. Animal Control The biggest issue in animal control continues to be the number of complaints received. To the end of May 895 complaints had been received from 1 July 2014 which is an average of over 80 per month. Council did, however, close 849 of those complaints. Council has become more proactive in dealing with complaints especially about dangerous dogs and this has resulted in a significant increase in fines and applications to the Court for Orders to deal with such animals. In April and May this approach saw 4 dangerous animals euthanized.

ITEM 6.1

PAGE 49 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

BUILDING APPLICATIONS/PERMITS 2013/14 July Aug Sept Oct Nov Dec Jan Feb Mar April May June

28 17 22 20 15 16 14 26 15 25 22 23

2014/15

YTD

20 20 35 24 24 31 21 22 21 25 15

20 40 75 99 123 154 175 197 218 243 258

VALUE OF BUILDING WORK (ESTIMATED COST) 2013/14 2014/15 July 5136659 3763900 Aug 1913605 1159559 Sept 2607300 4447500 Oct 2176489 2593500 Nov 1860500 3686579 Dec 4158925 5345500 Jan 2297235 2962777 Feb 1536300 3650000 Mar 4887300 2824000 April 4960900 4754817 May 3448600 2903100 June 5425200

YTD 3763900 4923459 9370959 11964459 15651038 20996538 23959315 27609315 30433315 35188132 38091232

PLUMBING APPLICATIONS/PERMITS 2013/14 2014/15 July 24 22 Aug 17 25 Sept 20 28 Oct 20 20 Nov 13 24 Dec 15 29 Jan 13 20 Feb 17 19 Mar 9 17 April 13 23 May 22 10 June 25

YTD 22 47 75 95 119 148 168 187 204 227 237

PLUMBING INSPECTIONS - DEVONPORT 2013/14 2014/15 July 86 72 Aug 91 68 Sept 69 85 Oct 108 82 Nov 69 73 Dec 88 68 Jan 58 59 Feb 74 85 Mar 65 71 April 40 53 May 73 41 June 74

YTD 72 140 225 307 380 448 507 592 663 716 757

PLUMBING INSPECTIONS – LATROBE/KENTISH 2013/14 2014/15 Latrobe

July Aug Sept Oct Nov Dec Jan Feb Mar April May June

ITEM 6.1

17 8 14 11 19 16 15 13 14

Kentish

1 6 4 5 4 3 1 1

YTD

Latrobe

Kentish

Latrobe

Kentish

15 16 21 21 18 16 16 26 20 17 21

0 1 3 4 1 1 1 1 3 0 4

15 31 52 73 91 107 123 149 169 186 207

0 1 4 8 9 10 11 12 15 15 19

PAGE 50 Report to Infrastructure Works and Development Committee meeting on 9 June 2015 ENVIRONMENTAL HEALTH FOOD Inspections

July Aug Sept Oct Nov Dec Jan Feb Mar April May June

13/14 24 29 21 24 25 20 24 15 21 19 14 1

14/15 3 23 7 15 31 1 8 16 62 2 11

Improvement Notices 13/14 14/15 1 1 0 0 3 0 4 0 1 1 3 1 0 0 3 0 3 0 0 1 2 10 1

New Premises Permit 13/14 14/15 0 2 2 5 3 4 3 3 2 4 1 3 5 0 1 4 0 3 1 2 3 1 3

Temporary Premises Permit 13/14 14/15 5 6 8 4 8 6 13 9 12 17 20 27 14 14 11 23 21 13 9 3 9 2 6

Complaints Received 13/14 14/15 5 11 2 3 0 5 3 6 0 10 0 5 0 0 3 2 1 5 1 2 0 1 3

Infringements Issued 13/14 14/15 0 0 21 0 1 11 0 2 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0

PLACE OF ASSEMBLY Inspections July Aug Sept Oct Nov Dec Jan Feb Mar April May June

13/14 0 0 0 29 22 14 2 3 0 1 0 0

14/15 0 0 0 0 0 0 0 1 3 0 10

Temporary Permits 13/14 14/15 1 2 0 2 1 5 3 3 3 2 8 12 2 4 8 8 4 3 2 4 0 1 0

COMPLAINTS

July Aug Sept Oct Nov Dec Jan Feb Mar April May June

Noise 13/14 14/15 0 5 2 4 1 4 2 5 0 3 3 8 1 1 5 7 3 5 3 3 6 2 2

Litter 13/14 14/15 2 1 1 2 0 0 0 1 0 2 1 2 1 1 0 1 1 3 2 3 2 0 1

Public Health Risk Ass/Insp 13/14 14/15 0 0 0 0 0 0 7 2 7 2 0 1 0 1 0 0 0 0 0 0 0 2 1

Immunisations Given 13/14 14/15 12 34 762 5 549 17 37 23 27 340 17 437 22 0 7 17 659 629 82 95 26 11 977

Environmental 13/14 14/15 3 8 7 1 4 11 0 6 4 4 7 5 5 10 1 13 2 6 2 3 5 2 5

Water 13/14 14/15 0 3 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 1 2 1 1 0 0

Fire Hazard 13/14 14/15 0 0 0 0 10 0 67 3 82 9 143 56 72 13 2 4 1 0 0 0 0 0 0

Other 13/14 14/15 4 6 1 6 4 9 1 14 2 6 0 13 0 5 5 6 1 5 10 3 4 6 9

MISC

July Aug Sept Oct Nov Dec Jan Feb Mar April May June

Special Plumbing Permits 13/14 14/15 0 4 1 0 1 4 0 3 0 3 0 3 0 1 0 0 0 1 2 1 1 1 2

ITEM 6.1

Fire Hazard Notices 13/14 14/15 0 0 0 0 0 0 0 0 0 0 105 127 31 15 12 0 0 0 0 0 0 0 0

Street Trading Inspections 13/14 14/15 49 0 33 0 52 50 27 120 43 100 19 40 24 45 8 57 31 86 11 60 83

Street Trading Permits 13/14 14/15 44 0 47 80 28 20 0 5 0 0 0 0 0 0 0 0 0 1 0 2 1 0 0

PAGE 51 Report to Infrastructure Works and Development Committee meeting on 9 June 2015 ANIMAL CONTROL: Current Dog Registrations

13/14 July Aug Sept Oct Nov Dec Jan Feb Mar April May June

3776

14/15 3168 3591 3676 3794 3833 3906 3734 4257 4314 4407 4414

Animal Complaints

13/14

4321

22 25 23 26

Complaints Closed

14/15 71 86 6 53 36 68 53 203 208 69 42

13/14

20 23 22 26

14/15 71 76 N/A 51 36 61 48 200 198 68 40

Complaints Outstanding

13/14

1 1 2 1 0

14/15 0 10 N/A 2 0 7 5 3 10 1 2

Complaint Response (Days) 13/14

1 1 1 1

14/15 1 0 N/A 1 1 4 1 1 2 1 2

Infringement Notices Issued

Prosecutions Commenced / referred to MPES

13/14

13/14 14/15 0 0 0 1 0 1 2 0 1 1 0 0 0 21 0

6 7 4 6 2

14/15 0 2 1 2 4 0 5 4 3 55 20

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.

RISK IMPLICATIONS There are no risk implications as a result of this report.

CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in April and May 2015.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the Development and Health Services report be received and noted.

Author: Position:

Brian May Development Manager

and

Health

Services

Endorsed By: Position:

ITEM 6.1

Matthew Atkins Deputy General Manager

PAGE 52 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

6.2

INFRASTRUCTURE AND WORKS REPORT File: 29528 D370480

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY

The report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of April, 2015 and May, 2015.

BACKGROUND This report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are:             

Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycle ways Streetscape Design (incl. lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl. playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and trails Public Buildings (incl. public halls, toilets) Marine Structures (incl. jetties, boat ramps Recreation and open space planning

STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.

DISCUSSION 1.

2014/2015 Capital Works Program 1.1. Work has progressed well on the 2014/2015 Capital Works Program. During the months of April and May construction was completed for a number of projects. The program is on target to be predominantly completed this financial year with a small number of projects needing to be carried forward into 2015/16 reasons reported to Council separately. Items of note are listed below. The Capital Works income & Expenditure Report combining both the physical progress and the financial status has been attached to this report. 1.2. Mersey Vale Master Plan Works – Progress on site to date has been slow. The contractor has had problems meeting the program for a number of reasons. Some site rework has been required which in turn has set the contractor back even further. The contractor has committed to having the project completed by the end of the financial year however this will be dictated by the weather. ITEM 6.2

PAGE 53 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

1.3. Mersey Vale Modern Burial System Stage 1 – The design has been finalised and the precast concrete components are being manufactured off site. Site works will commence in August 2015. 1.4. TasWater Meter Consolidation – additional scope for meter rationalisation has been identified at the Abel Tasman Caravan Park. These works will be carried out next financial year. 1.5. Establishment of fill site Bay Drive – Detailed stormwater investigations and modelling have been unable to develop a solution that allows this site to be filled without negatively impacting the local stormwater system. The works done so far on the project have improved access onto the property and resolved a stormwater issue on Bay Drive. No further work will be undertaken on this project. A risk assessment of the site will be undertaken to address other issues that have been raised during the project. 1.6. Waste Transfer Station PA System for push pit area and CCTV to steel waste area – The PA system and CCTV camera have been installed. Already the new equipment has improved site management with a number of incidents of incorrect dumping being captured and followed up.

1.7. Stony Rise Footpath – the new footpath was recently completed. Majority of this project was funded by the Department of State Growth.

ITEM 6.2

PAGE 54 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

Management 2.1. The following table is a summary of the Action Requests for the Infrastructure and Works Department: Number of Action Requests created in April and May Number of Action Requests completed in April and May Balance of Actions Requests as at 27/5/2015

434 457 310

Technical and Engineering 3.1. Roads to Recovery Funding has been doubled for next financial year to $748,868. The draft Capital Works Budget for 2015/2016 is reflective of the additional funding. The projects proposed to be funded from Roads to Recovery in 2015/2016 are the next sections in both the William Street upgrade and Torquay Road upgrade. 3.2. Black Spot Funding was announced recently and two projects that Council nominated were successful: 

Middle Road from Bass Highway to Morris Avenue - $155,000 to install a right turn lane and upgrade the median. The concept drawing submitted with the grant application has been attached to this report.



Stony Rise Road and Lawrence Drive Intersection - $85,000 to install a right turn lane. The concept drawing submitted with the grant application has been attached to this report.

3.3. Stormwater condition assessment inspections have been completed for 271 assets. The information collected from the inspections was used to rate each of the assets. The assets were rated 1-5 (very good to very poor) on structural (assessment of remaining life) and serviceability (ability to transfer water). Generally the structural condition of the assets inspected was comparable to the expected degradation based on the age of the assets. However, approximately 100 assets require follow up work to clear blockages and make minor repairs. There were no instances where a major failure was likely. Follow up works will be prioritised using a risk based approach. 3.4. Condensation at the Aquatic Centre - Since the new centre was opened there has been issues with condensation in the winter months. Some minor defect rectification work was done by Vos Construction last year to try and address the issues however it was difficult to determine if the works were successful the problem until the colder weather returned. Winter is now here and condensation issues are visible. Vos Construction and Artas Architects have been working together and have discovered some additional areas that need attention. There are two main areas of concern, the sealing of the pool hall to create a positive air pressure inside and the ventilation in the rooms south of the pool hall (first aid, group change rooms and the pool store). Works will commence on site soon to rectify these defects. Once the building issues are finalised, JMG Engineers can assess if and what mechanical ventilation requirements are necessary and suitable for the affected areas. If additional works are required there may be cost implications for Council which will be reported separately.

ITEM 6.2

PAGE 55 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

3.5. The following table is a summary of the projects capitalised in April 2015 and May 2015 (to 31 May 2015): Number of projects capitalised in April & May (to 31/5/2015) Total value of capitalisations this month Total value of Works in Progress (WIP)

4 $558,373 $6,168,034

3.6. Four National Heavy Vehicle Regulator Assessments were completed in April and three were assessed during May. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued so far this calendar year: National Heavy Vehicle Regulator Assessments 60

0 2015 2014

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

ITEM 6.2

PAGE 56 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

3.7. The following graph details the engineering development assessments that have been completed to date this calendar year: Development Application Engineering Assessments 25

Jan-15

Feb-15 Mar-15

Building Assessments

Subdivision Assessments

Planning Assessments

Pre Assessments

Apr-15 May-15 Jun-15

Jul-15

Aug-15

Sep-15

Oct-15

Nov-15 Dec-15

3.8. The following graph details the Road Occupation Permits that have been issued so far this calendar year: Road Occupation Permits 2015 10 9 8 7 6 5 4 3 2 1 0

Public

Tas Gas

Aurora/Telstra

Taswater

ITEM 6.2

PAGE 57 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

3.9. The following graph details the Dial-before-you-dig requests that have been processed this calendar year:

DBYD - Dial Before You Dig Requests 140 120 100 80

2015 2014

2013

40 20 0 Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec

3.10. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year:

337 Certificate Requests 70 60 50 40

2015 2014

2013 20 10 0 Jan Feb Mar Apr May Jun

Jul

Aug Sep Oct Nov Dec

Operational Contracts 4.1. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: Contract No. & Contractor/Supplier: Contract 1272

Agreement

Description of Contract: River Road Widening â&#x20AC;&#x201C; Treloar Transport (trading as Kentish Construction & Engineering Co. Pty. Ltd.) Money Collection â&#x20AC;&#x201C; JRB Protection P/L

ITEM 6.2

$ Value: (exc. GST) $82,802

$92,248 over 2 years

PAGE 58 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

Contract 1283 Contract 1286 Contract 1288 Contract 1287

William Street SW Upgrade Stage 4 Hardings Hotmix Pty. Ltd. Roadside Mowing – Mareeba Trust Security Patrol & Associated Services – JRB Protection Weed Control – Steeds Weeds Solutions

$90,340 $45,120 per annum $25,550 per annum $65,664 per annum

4.2. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract No. & Contractor/Supplier: Contract 1253

Contract 1246

Contract 1218

Contract 1217

Description of Contract: Maintenance of Essential Safety & Health Features and Measures Fire Inspections, Electrical Inspections & Testing and Tagging – The original contract signed in Nov 2013 had an option for a 12 month extension. Further to a review in October the option for the additional 12 months was accepted Scrap Metal Recycling Contract – Sims Metals – The original contract was adopted by Council in July, 2013. The contract had an option for an additional 12 months. Further to a review in June the option for the additional 12 months was accepted. Weed Spraying Contract – Steeds Weeds & Seeds – The original contract signed in August, 2012 had an option for a 12 month extension. Further to a review in June the option for the additional 12 months was accepted. Roadside Mowing Contract – Cutting Edge – The original contract signed in August, 2012 had an option for a 12 month extension. Further to a review in June the option for the additional 12 months was accepted.

ITEM 6.2

$ Value: (exc. GST) $26,862 per annum

33% of average scrape price per tonne

$36,428 annum

per

$42,400 annum

per

PAGE 59 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

Civil Work and Stormwater Maintenance 5.1. Maintenance in accordance with the Service Level Document, undertaken in April and May included: 

Gravel road resheeting has been completed on Morris Road and Meads Road



Open drain cleaning and batter reinstatement at Morris Road

5.2. Next month it is anticipated that civil works and stormwater maintenance works will include:



Rural road maintenance



Road patching



Signage repairs

Parks and Reserves Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in April and May included:

ITEM 6.2

PAGE 60 Report to Infrastructure Works and Development Committee meeting on 9 June 2015



The Rotary Club of Devonport North held a „working bee‟ at the Bluff Cemetery to carry out rehabilitation work on the headstones. The work also included installing bark around the headstone to make maintaining the area easier and upgrading the existing fence around the cemetery to „rabbit proof‟.



The turf in Roundhouse Park has been renovated to release the compaction caused by vehicle and pedestrian traffic over the summer events period. The area will be over sown with ryegrass and lightly rolled.



An existing garden bed along Victoria Parade was planted out to help celebrate the ANZAC centenary

6.2. Next month it is anticipated that parks and reserves maintenance works will include: 

New trees will be planted along Victoria Parade, the bluff foreshore, Pioneer Park, the East Devonport foreshore and the Mersey Vale Memorial Cemetery

ITEM 6.2

PAGE 61 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

6.3. Mersey Vale Memorial Cemetery interment figures to date this year are as follows: Waste & Recycling Monthly Figures 1600

1400

1200

1000

800

600

400

200

0 Domestic Waste (tonnes)

Jun-14 595

Jul-14 486

Aug-14 484

Sep-14 475

Oct-14 715

Nov-14 506

Dec-14 732

Jan-15 757

Feb-15 540

Mar-15 554

Apr-15 595

May-15 530

Domestic Recycling (tonnes)

131

118

122

124

132

140

155

153

140

189

131

125

Total Waste to Landfill (tonnes)

1086

1111

1114

1193

1388

1052

1370

1151

1055

1095

1134

972

Building and Facilities Maintenance 7.1. Maintenance in accordance with the Service Level Document, undertaken in April and May included: 

The BBQ shelter at Reg Hope Park was re-stained



New roof flashing was installed at the Devonport Football Club



Two new picnic tables were installed along Victoria Parade

ITEM 6.2

PAGE 62 Report to Infrastructure Works and Development Committee meeting on 9 June 2015



One of the Fenton Villa Units was painted internally



Two ovens were replaced in Fenton Villa Units



The exterior of Home Hill was repainted



Preventative maintenance was undertaken at Devonport Oval, the Legal Centre (64 Stewart Street), Mersey Vale Cemetery Buildings, and the Devonport Entertainment and Convention Centre

7.2. Next month it is anticipated that building maintenance works will include:



Work to prevent rising damp at the Visitor Information Centre



Installation of picnic tables along Victoria Parade with wheelchair access

Waste Management Operations 8.1. Waste Management Services were conducted in accordance with the Service Level during April and May. Items of note include: 

DrumMuster collection

8.2. The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station:

ITEM 6.2

PAGE 63 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

Waste & Recycling Monthly Figures 1600

1400

1200

1000

800

600

400

200

0 Domestic Waste (tonnes)

Jun-14 595

Jul-14 486

Aug-14 484

Sep-14 475

Oct-14 715

Nov-14 506

Dec-14 732

Jan-15 757

Feb-15 540

Mar-15 554

Apr-15 595

May-15 530

Domestic Recycling (tonnes)

131

118

122

124

132

140

155

153

140

189

Total Waste to Landfill (tonnes)

1086

1111

1114

1193

1388

1052

1370

1151

1055

1095

1134

972

8.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: Transfer Station Figures:

Feb 2015

Mar 2015

Apr 2015

May2015

YTD Total

Asbestos – large loads

0.62 tonnes

0.32 tonnes

0 tonnes

5.52 tonnes

Asbestos – small loads

17m3

12m3

16m3

166m³

Mattresses

397

Vehicle Loads – up to 0.5m3

653

527

562

605

5988

Vehicle Loads – 0.5m3 to 1.5m3

900

838

764

787

9392

Vehicle Loads – 1.5m3 to 2m3

792

674

880

625

6524

155 tonnes

195 tonnes

183 tonnes

135 tonnes

5193 tonnes

Truck Loads – non-landfill waste

63 tonnes

45 tonnes

43 tonnes

53 tonnes

765 tonnes

DCC Garbage Trucks (Domestic & Commercial Collection Services)

707 tonnes

721 tonnes

750 tonnes

673 tonnes

8114 tonnes

Steel Recycling

61 tonnes

53 tonnes

66 tonnes

60 tonnes

621 tonnes

e-Waste

6 tonnes

19 tonnes

3 tonnes

82 tonnes

290

Truck Loads waste

Tyres

–

landfill

ITEM 6.2

PAGE 64 Report to Infrastructure Works and Development Committee meeting on 9 June 2015

COMMUNITY ENGAGEMENT

The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS

Any financial or budgetary implications related to matters discussed in this report will be separately reported to Council.

RISK IMPLICATIONS Any specific risk implications will be outlined in the discussion above. Any specific issue that may result in any form of a risk to Council is likely to be the subject of a separate report to Council.

CONCLUSION

This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.

ATTACHMENTS 1.

Capital Works Summary - May 2015

Concept Plan - Middle Road from Bass Highway to Morris Avenue

Concept Plan - Stony Rise Road and Lawrence Drive Intersection

RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 6.2

Matthew Atkins Deputy General Manager

PAGE 65 Capital Works Summary - May 2015

ATTACHMENT [1]

Devonport City Council Capital Works Income & Expenditure Report 31May 2015 As at 27/5/2015

Income 2014/15

Expenditure 2014/15

Additional Funds External Funding Total Budget Annual Budget Carried forward (inc. Grants) Available $ $ $ $

Forecast $

Actual $

Balance

Commitments $

Total Expenditure $

Remaining Funds $

1,175,728 104,286 131,501 711,053 4,018 151,223 3,123 2,280,932

1,525,918 568,658 389,375 4,272,809 456,443 200,852 149,664 7,563,719

434,673 218,486 104,729 921,769 3,655,647 164,748 144,078 5,644,130

160,775

139,225

Performance Measures

Works Start Month

Works Completion Month

Jan 2015

July 2015

% Budget Spent

Comments

Summary Open Space & Recreation Facilities Stormwater Transport Living City Plant & Fleet Other Equipment Total Capital Works

758,930 436,400 402,000 4,923,000 3,320,841 365,600 233,742 10,440,513

1,201,661 350,744 92,104 61,578 791,249 60,000 2,557,336

155,930

144,070

380,528 1,741,000 2,121,528

1,960,591 787,144 494,104 5,194,578 4,112,090 365,600 293,742 13,207,849

1,188,469 750,771 467,690 4,855,866 2,000,000 325,597 293,742 9,882,135

350,190 464,372 257,874 3,561,756 452,425 49,629 146,542 5,282,787

300,000

30,000

29,402

9,402

20,000

29,402

39,000 40,000 55,200 165,000

39,000 40,000 55,200 165,000 999,780

36,824 33,748 55,200 2,000 500,000

36,824 33,748 36,316 413 32,213

6,160 987,910

36,824 33,748 42,476 413 1,020,123

Open Space & Recreation CP0106

Mersey Vale Master Plan Works

CP0094

Cycling Network Strategy Action Plan Year 2 - actions

CP0095 CP0096 CP0097 CP0098 CP0099

Girdlestone Park - Drainage Upgrade & ground renovation Aquatic Centre - overflow car park east Signage Strategy Implementation 2014-15 Meercroft Park - reserve car park Mersey Vale - MBS stage 1

CP0100

Rooke Street Mall Improvement

75,000

45,000

15,036

884

CP0101

Shared path renewals program (2014/15)

55,000

52,548

CP0102 CP0070

BBQ Replacements (2014/15) TasWater Meter Consolidation

15,000

15,000 57,811

12,549 11,402

12,549 11,024

CP0103 CP0104

Reg Hope Park - Safety Mowing Strip & sea wall repairs Mariners Park safety mowing strip

35,000 15,000

31,281 -

CP0105

Mersey Bluff playground - bark softfall replacement with rubber

78,800

758,930

1,201,661

1,960,591

271,400

340,744

20,000 10,000 5,000 10,000 45,000 5,000

10,000

completed

2,176 6,252 12,724 164,587 (20,343)

completed completed Feb 2015 CF CF

completed completed May 2015 CF CF

15,919

59,081

52,548

2,452

completed

12,549 11,024

2,451 46,787

completed CF

31,281 320

3,719 14,680

completed NA

78,515

285

completed

1,188,469

350,190

1,175,728

1,525,918

434,673

612,144

372,292

104,286

476,578

135,566

30,000 10,000 5,000 10,000 45,000 5,000

6,582 10,000 5,000 10,000 28,259 6,343

6,582 10,000 4,555 9,019 28,320 6,343

5,000

6,343

999,780

57,811

Total Open Space & Recreation

598

53.6% Project will be carried forward into next financial year 98.0% 94.4% 84.4% 76.9% 2 x Map Based Signs yet to be installed in the Mall 0.3% Project to be carried forward into next financial 102.0% Precast concrete components programmed to be constructed off site this year. Project will be carried forward into next financial year 21.2% PA system to be installed. Balance to be carried forward into next financial year 95.5% 83.7% 19.1% Additional scope has been identified at Abel Tasman Caravan Park and will be completed next 89.4% financial year 2.1% Project will no longer progress due to area being leased to Harbourmaster CafĂŠ 99.6% 77.8%

Facilities CB0050

CEEP - energy efficiency funding ( yr 1 $292,000 yr 2 $271,400)

CB0059 CB0060 CB0061 CB0062 CB0063 CB0064

Public Art Art Acquisition - Tidal Art Award (2014/2015) BSMC - concrete path and bin screen BSMC - concrete path eastern side Establishment of fill site Bay Drive WTS - PA System for Push Pit area

CB0065

WTS - CCTV to Steel waste area

CB0066

Julie Burgess - pontoon alterations

15,000

16,100

16,023

CB0067

Mersey Bluff Caravan Park - ground levelling

50,000

4,894

787,144

750,771

464,372

50,000 25,000 30,000 30,000 35,000 65,000 35,000 12,000 10,000 92,104 110,000 494,104

47,095 23,968 25,060 25,663 35,000 65,000 45,000 4,800 9,435 85,963 100,706 467,690

47,095 23,968 25,060 25,663 9,357 6,791 9,378 4,799 9,435 85,963 10,365 257,874

Total Facilities

436,400

Pit Replacements Manhole Lid Replacements Minor Stormwater Works SW Outfall Risk Improvement & Renewal 326 Kelcey Tier Road - Culvert renewal and outlet protection 118 Madden St - new pipe in easement 259 Melrose Road - crossing renewal outlet works 14 Chelsea Court - manhole renewals Miandetta Park SW inlet Kelcey Tier Drain Renewal William St SW Catchment Upgrade - Stage 4 Total Stormwater

50,000 25,000 30,000 30,000 35,000 65,000 35,000 12,000 10,000

350,744

380,528

Sept 2014

June 2015

23,418 445 981 16,680 (1,343)

NA completed completed completed completed completed

6,343

(1,343)

completed

16,023

(1,023)

completed

4,894

45,106

May 2015

June 2015

104,286

568,658

218,486

41,160 90,341 131,501

47,095 23,968 25,060 25,663 9,357 47,951 9,378 4,799 9,435 85,963 100,706 389,375

2,905 1,032 4,940 4,337 25,643 17,049 25,623 7,201 565 6,141 9,294 104,729

completed completed completed completed May 2015 completed May 2015 completed completed completed May 2015

completed completed completed completed June 2015 completed May 2015 completed completed completed June 2015

77.9% Small lighting and insulation projects to be completed 21.9% Balance to be carried forward 100.0% 91.1% 90.2% 62.9% Scope of project reduced 126.9% Overspend to be accomodated from other Facilities Projects 126.9% Overspend to be accomodated from other Facilities Projects 106.8% Overspend to be accomodated from other Facilities Projects 9.8% RFQ have been reviewed and contractor selected. Work to commence on site in coming weeks 72.2%

Stormwater CS0029 CS0030 CS0031 CS0032 CS0033 CS0034 CS0035 CS0036 CS0037 CS0018 CS0038

92,104 110,000 402,000

92,104

ITEM 6.2

94.2% 95.9% 83.5% 85.5% 26.7% Construction progessing 73.8% 26.8% Construction progessing 40.0% 94.4% 93.3% 91.6% Contractor to commence on site in coming weeks 78.8%

PAGE 66 Capital Works Summary - May 2015

ATTACHMENT [1]

Income 2014/15

Expenditure 2014/15

Additional Funds External Funding Total Budget Annual Budget Carried forward (inc. Grants) Available $ $ $ $

2015 Forecast $

2015 Actual $

Commitments $

Balance Total Expenditure

Remaining Funds $

Performance Measures Works Start

Works Completion

% Budget

Month

Spent

completed completed

Comments

Transport CT0085 CT0103

Kelsey Tier Road Safety Improvements - Stage 2 PAYL conversion - Car Park to be identified (Best St Car park)

CT0104

Formby Road Car park Arcade Link

CT0105

Road Network Minor Works

CT0106

40,000 300,000

41,379 336,696

41,379 336,661

41,379 336,696

18,000

1,213

13,245

14,457

3,543

May 2015

June 2015

25,000

9,405

15,595

May 2015

June 2015

37.6% construction progressing

Re-seal programme

660,000

465,289

47,561

512,850

147,150

Oct 2014

June 2015

77.7% Minor works yet to be completed

CT0107

Street Light Provision

20,000

24,665

(4,665)

completed

CT0108 CT0109

Footpath Minor Renewal in Road Reserve William St - Fourways pavement reconstruction

25,000 330,000

16,625 291,281

16,625 284,781

6,500

16,625 291,281

8,375 38,719

completed completed

CT0110

William Street pavement reconstruction - Tasman to Charles

515,000

380,505

264,772

115,733

380,505

134,495

completed

CT0111

Don/Hillcrest essential pavement renewal and sight distance improvements Devonport Road Reconstruction - Turners Lane to McLeod Thomas St base correction and reseal

215,000

129,030

139,341

268,371

(53,371)

Apr 2015

June 2015

124.8% overspend due to costs from CT0125

275,000 155,000

208,912 203,279

66,088 (48,279)

completed completed

76.0% 131.1% Scope of works was increased due to additional pavement works required

60,000 450,000

42,482 327,305

42,482 269,222

58,082

42,482 327,305

17,518 122,695

completed completed

70.8% 72.7%

CT0116

Mersey Bluff car park renewal Torquay Road reconstruction and widening stage 1- east of Canning Drive James st footpath renewal - south side of Devonport Oval stage 1

50,000

41,055

8,945

completed

82.1%

CT0117

Road Traffic Devices Minor Works

25,000

7,835

8,452

16,286

8,714

June 2015

65.1% Best & Rooke Street pavement colouring

CT0095 CT0118 CT0119 CT0120

Road Traffic Devices Macfie Street Pedestrian Network Strategy (2012) Action Plan Implementation Stony Rise Rd - Middle Rd intersection New Roundabout Rooke St Safety Barrier - Rooke and Steele Junction

21,578 40,000 1,200,000 15,000

21,578 40,000 1,200,000 26,452

40 9,973 685,328 26,452

298,788 -

40 9,973 984,115 26,452

21,538 30,027 215,885 (11,452)

completed Jan 2015 completed

completed June 2015 completed

CT0121 CT0122 CT0123

Kelcey Tier Road safety improvements stage 3 - wall and guard rail Clayton Drive guard rail renewal River Road Rural - Widening Stage 2

310,000 40,000 90,000

258,178 40,000 95,692

258,178 14,993 95,692

51,822 25,007 (5,692)

completed completed completed

CT0124

Stony Rise Pathway - Leary Ave. To Friend Street.

127,000

117,236

437

117,673

9,327

completed

CT0125

Don & Hillcrest Road Pedestrian Facilities

55,000

358

54,642

Mar 2015

June 2015

CT0126

Don Road Pedestrian Safety Island - Lapthorne Close

28,000

29,782

6,902

22,880

29,782

(1,782)

June 2015

105,000

5,194,578

4,855,866

3,561,756

711,053

4,272,809

921,769

265,000

256,997

105,774

151,223

256,997

8,003

completed

58,600

2,118

56,482

42,000

10,000

(58,263)

100,263

365,600

325,597

49,629

10,462

43,093

30,468

CT0112 CT0113 CT0114 CT0115

Black Spot Funding - Improvements

300,000

40,000

165,500

21,578 40,000 1,200,000 15,000

1,200,000

310,000 40,000 90,000

105,000 Total Transport

4,923,000

61,578

1,741,000

(1,379) (36,696)

105,000

103.4% 112.2% Overspend due to additional options to improve functionality including radio link to improve offsite operation. To be funded from underspend on other Transport projects 80.3% construction progressing

123.3% Overspend to be funded from underspend on other Transport projects 66.5% 88.3% 73.9%

0.2% 24.9% Berrigan Road Traffic Island 82.0% 176.3% I & W Committee note the over expenditure 83.3% 37.5% 106.3% Additional works were added to the scope to complete the project. Overspend to be funded from other Trransport projects Expenditure has been included in CT 0111 Construction to commence in coming weeks 0.0% Grant Funding not available. Projects will not 82.3% proceed

Plant & Fleet

CF0010 CF0011 CF0012

Hire Plant Replacement Plan (including disposal proceeds) Minor Plant Replacement Plan (including disposal proceeds) Fleet Replacement Plan (including disposal proceeds)

(58,263)

Total Plant & Fleet

365,600

151,223

97.0% 3.6% List of identified items to be progressively purchased -138.7% Includes revenue from disposal of excess fleet vehicles - list of identified fleet vehicle renewals to be progressively purchased

200,852

164,748

54.9%

30,468

(20,006)

Other Equipment

CE0004

Furniture & Fittings - Renewal

CE0005

Furniture & Fittings - New

10,462

Information Technology - Renewal Information Technology - New Proceeds on disposal / trade-in of assets Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY CC0005 CC0006

Living City CB0068

Living City - Strategic Initiatives Total Living City

TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY

32,631

291.2% Overspend is due to expenditure for items from CE0005 being included in this project. Combined expenditure is within budget 0.0% Refer note above

121,400

81,623

39,777

67.2% Ongoing program of IT infrastructure upgrades

129,249

34,451

3,123

37,574

91,675

29.1% Ongoing program of IT infrastructure upgrades

69,249

60000

233,742

60,000

7,119,672

1,766,087

3,320,841

791,249

3,320,841

791,249

10,440,513

2,557,336

2,121,528

Note: the capital expenditure budget of $12,997,849 includes both the annual budget amount of $10,440,513 and the carried forward amount of $2,557,336 Note also: the sum of the total expenditure and the remaining funds exceed budget by $210,000 which relates to unbudgeted externally funded capital works as listed:

293,742

146,542

3,123

149,664

144,078

51.0%

9,095,759

7,882,135

4,830,362

2,276,914

7,107,276

1,988,483

78.1%

4,112,090

2,000,000

452,425

4,018

456,443

3,655,647

4,112,090

2,000,000

452,425

4,018

456,443

3,655,647

11.1%

13,207,849

9,882,135

5,282,787

2,280,932

7,563,719

5,644,130

57.3%

CT0124 CT0125 CT0126

Stony Rise Pathway - Leary Ave. To Friend Street. Don & Hillcrest Road Pedestrian Facilities Don Road Pedestrian Safety Island - Lapthorne Close

ITEM 6.2

127,000 55,000 28,000 210,000

July 2014

June 2015

11.1% Project to continue through duration of year

PAGE 67 Concept Plan - Middle Road from Bass Highway to Morris Avenue

ATTACHMENT [2]

ITEM 6.2

PAGE 68 Concept Plan - Stony Rise Road and Lawrence Drive Intersection

ATTACHMENT [3]

ITEM 6.2

PAGE 69 Infrastructure Works and Development Committee meeting Agenda 9 June 2015

7.0

CLOSURE

There being no further business the Mayor declared the meeting closed at <insert time> pm.