Agenda infrastructure, works and development 13 april 2015 by Devonport City Council

NOTIICE OF MEE ETING ven that a meeting of an Infrastructure, Works and Deve elopmentt Notice is hereby giv Committe ee of Dev vonport Citty Council will be he eld in the Council C Chambers, 44-48 Bestt Street, De evonport, on o Monday y 13 April 2 2015, comm mencing at 6:00pm. he public a at 6:00pm. The meetiing will be open to th

QUA ALIFIED PERS SONS dance with h Section 65 of the Local Go overnmentt Act 19933, I confirm m that the e In accord reports in this agen nda conta ain advice e, informattion and recommen ndations given by a person w who has the t qualifications o or experie ence nece essary to give such advice,, informatio on or recom mmendatio on.

Paul Westt GENERAL MANAGER R 15 8 April 201

AGENDA FOR THE INFRASTRUCTURE, WORKS AND DEVELOPMENT COMMITTEE MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 13 APRIL 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item

Page No.

1.0

APOLOGIES

2.0

DECLARATIONS OF INTEREST

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME .................................................................................................... 6

3.1.1

Responses to Questions raised at prior meetings ...................................................................... 7

3.1.2

Questions on notice from the public ........................................................................................... 7

3.1.3

Questions without notice from the public ................................................................................... 7

3.2

Questions on Notice from Aldermen ........................................................................................... 7

3.3

Notice of Motion .............................................................................................................................. 7

PRESENTATION ........................................................................................................ 8 4.0

TENDERS ................................................................................................. 11

4.1

Tender Report - Contract 1286 - Roadside Mowing (D362797) ............................................ 12

4.2

Tender Report Contract 1288 Security Patrol (D363661) ........................................................ 14

4.3

Tender Report Contract 1287 Weed Control (D362798) ........................................................ 17

5.0

INFRASTRUCTURE AND WORKS REPORTS ....................................................... 20

5.1

Cemetery Strategy - Year Four Status (D362104)..................................................................... 20

5.2

Meercroft Park Reserve Car Park Project Update (D363751) ................................................ 27

5.3

Road Network Strategy - For Adoption (D364697) .................................................................. 34

6.0

INFRASTRUCTURE, WORKS AND DEVELOPMENT BI-MONTHLY UPDATE ............. 102

6.1

Development and Health Services Report (D364361) .......................................................... 102

6.2

Infrastructure and Works Report (D361996) ............................................................................ 115

7.0

CLOSED SESSION - CONFIDENTIAL MATTERS .............................................. 131

8.0

CLOSURE .............................................................................................. 132

PAGE 5 Report to Infrastructure and Works Committee meeting on 13 April 2015

Agenda of a meeting of the Devonport City Council’s Infrastructure, Works and Development Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday, 13 April 2015 commencing at 6:00pm. PRESENT Present Chairman

Apology

Ald Perry Ald Emmerton Ald Goodwin Ald Jarman Ald Matthews

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0 APOLOGIES 2.0 DECLARATIONS OF INTEREST

PAGE 6 Report to Infrastructure and Works Committee meeting on 13 April 2015

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.

Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.

A maximum period of time of 30 minutes in total will be allowed for public participation.

A maximum period of time of 3 minutes will be allowed for each individual.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.

A question by any member of the public and an answer to that question are not to be debated.

The Chairperson may a.

Address questions on notice submitted by members of the public;

Refuse to accept a question.

10.

If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.

11.

Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.

12.

Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.

PAGE 7 Report to Infrastructure and Works Committee meeting on 13 April 2015

3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received. 3.1.3 Questions without notice from the public

3.2 QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.

3.3 NOTICE OF MOTIONS At the time of compilation of the agenda no notices of motion were received.

PAGE 8 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

15 MINUTTE PRESENTTATION Mr Bevan Schramm m along witth Ms Julie Penney (W Work for th he Dole Co oordinator from MAX X Solutions),, to provid de a pressentation in relation n to a pro oposed w walking/cyc cling track k connectin ng from Do on Reserve e to Kelceyy Tier Green n Belt and existing Qu uoiba walk king/cycle e track in se eparate de evelopmen nt stages. Supporting docume entation is reproduce r ed below:

PAGE 9 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

PAGE 10 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

RECOMMENDATTION That the p presentatio on regarding the pro oposed Do on River walking/cyc cling track be noted d and a rep port be pre epared for considera tion at a fu uture Coun ncil meetin ng.

PAGE 11 Report to Infrastructure and Works Committee meeting on 13 April 2015

4.0

TENDERS

The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2014/15 financial year. Contract Number & Contractor/ Supplier Contract 1264 - Classic Landscapes Contract 1274 - Roadways Pty Ltd Contract 1273 - Hardings Hotmix Pty Ltd

Description of Contract

Mersey Vale Memorial Garden construction Supply, Delivery and Placement of Hotmix Asphalt Supply Delivery and Placement of Sprayed Bituminous Surfacing Contract 1275 - TMA Tech PAYL Conversion - Best Street Pty Ltd Car Park Contract 1271 - Kentish Kelcey Tier Road Safety Construction & Engineering Improvements Stage 3 Co. Pty Ltd PO Box 21 Sheffield 7306 Contract 1276 - Veolia Waste Transport - Spreyton Environmental Services WTS to Dulverton

July 2014

$ Value (Excluding GST) $278,240

July 2014/June 2015 July 2014/June 2015

Schedule rates Schedule rates

Contract or Supply Period

22 September $111,750 2014 November $232,761 2014/March 2015

Schedule November 2014/Nov 2016 Rates with 1+1 option Contract 1277 - Kentish Stony Rise Road - Middle October $758,771 Construction & Engineering Road intersection new 2014/June Co. Pty Ltd PO Box 21 2015 Sheffield 7306 $338,959 Contract 1279 - Hardings William Street Reconstruction November 2014/February Hotmix Pty Ltd PO Box 709 Tasman to Charles St 2015 Ulverstone 7315 $247,467 Street Fourways February Contract 1280 - Kentish William 2015/March Construction & Engineering Reconstruction 2015 Co Pty Ltd PO Box 21 Sheffield 7306 Contract 1281 - Hardings Torquay Road Reconstruction February $292,581 Hotmix Pty Ltd PO Box 708 2015/April 2015 Ulverstone 7315 2017 $265,481 Contract 1282 - Lazaro Pty Cleaning of Council Facilities March with 1+1 option Ltd PO Box 5133 Launceston and Rec Centre 7250 Contract 1284 - Kentish Thomas Street Base March 2015 $125,618 Construction & Engineering correction Co Pty Ltd PO Box 21 Sheffield 7306 $243,145 Contract 1285 - Kentish Don Road - Hillcrest Road May 2015 Construction & Engineering Intersection Reconstruction Co Pty Ltd PO Box 21 Sheffield 7306

ITEM 4.0

PAGE 12 Report to Infrastructure and Works Committee meeting on 13 April 2015

4.1

TENDER REPORT - CONTRACT 1286 - ROADSIDE MOWING File: 30271-01 D362797

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report seeks Council’s approval to award contract 1286 Roadside Mowing to Mareeba Trust.

BACKGROUND This contract is for the roadside mowing within urban, rural residential and rural roads plus other selected areas.

STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders over the prescribed amount of $100,000.00.

DISCUSSION In accordance with Council’s Code of Tenders and Contracts a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from two companies and both were conforming. Table one details the lump sum figures for the full scope of works under this contract. Included in the contract also is a schedule of rates for additional mowing if required. TABLE 1 No.

Tender

Status

Tender Price Per Annum Excluding GST

Mareeba Trust

Conforming

$45,120

Cutting Edge Maintenance Pty Ltd

Conforming

$50,800

As highlighted in the above table, Mareeba Trust’s tender of $45,120.00 is the lowest priced. The Tender Planning and Evaluation Committee have considered the two tenders against each of the selection criteria, these being;    

Relevant Experience Quality, Safety and Environmental Management Resource Base Price

The evaluation by the Committee indicates that Mareeba Trust scored highest overall against the selection criteria and therefore offers Council the best value for money. The contractor has also previously worked for Council and performed satisfactorily. ITEM 4.1

PAGE 13 Report to Infrastructure and Works Committee meeting on 13 April 2015

The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments.

COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 7 February 2015 and tenders were also advertised on Council’s website.

FINANCIAL IMPLICATIONS After awarding this contract an allocation is to be included in the 2015/16 Operational Budget for the contract value. This contract is for a one year period with an option for up to two additional one year extensions, based on satisfactory performance by the contractor and includes an annual increase of CPI. This contract will commence in July 2015.

RISK IMPLICATIONS 

Work Health and Safety Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects and are provided to Council prior to commencing work.



Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and Council’s Code for Tenders and Contracts.



Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks

CONCLUSION Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that Mareeba Trust meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1286.

ATTACHMENTS 1.

Contract 1286 Roadside Mowing Meeting Minutes

Confidential

RECOMMENDATION That it be recommended to Council that the report from the Project Management Officer in relation to Contract 1286 – Roadside Mowing be received and noted and Council: a)

award the contract to Mareeba Trust for the tendered sum of $45,120 (ex GST);

note the schedule of rates for additional work as required outside the contract; and

note the contract conditions allow for two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.

Author: Position:

Shannon Eade Project Management Officer

Endorsed By: Position:

ITEM 4.1

Matthew Atkins Deputy General Manager

PAGE 14 Report to Infrastructure and Works Committee meeting on 13 April 2015

4.2

TENDER REPORT CONTRACT 1288 SECURITY PATROL File: 30324-01 D363661

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.3

Provide and maintain Council buildings, facilities and amenities to appropriate standards

SUMMARY This report seeks Council’s approval to award contract 1288 Security Patrol & Associated Services to JRB Protection.

BACKGROUND Council has an existing contract for the security patrol of selected Council’s buildings and facilities including, where applicable the monitored response to activated alarm systems in selected buildings. The security patrol contract is a visible and active deterrent to vandalism and theft and assists in ensuring security and public safety in and around Council’s buildings and facilities. The contract also includes a number of related tasks which are incorporated into the routine patrols. These include locking and unlocking public toilets and boom gates and carrying out lighting inspections. A review of the contract scope was undertaken as part of the tender process and it was concluded that the current arrangements provide the best balance between cost and risk exposure. Whilst the cost of the service is not insignificant it potentially saves Council much more than the net cost of the contract, by reducing vandalism, repairs to property, property loss and insurance premiums. The current contract has been operational for four years and will expire on 30 June 2015. The new contract is for a two year period ending 30 June 2017 with an option to extend the contract for two further one year extensions based on an adjustment in accordance with the consumer price index.

ITEM 4.2

All tenders received were conforming

PAGE 15 Report to Infrastructure and Works Committee meeting on 13 April 2015

TABLE 1 No.

Tender

Status

Tender Price per annum (excluding GST)

JRB Protection

Conforming

$25,550

SPT Security

Conforming

$101,835

As highlighted in the above table, JRB Protection tender of $25,550 is the lowest priced. The Tender Planning and Evaluation Committee have considered the two tenders against each of the selection criteria, these being;  

Resource Base & Management Price

The evaluation by the Committee indicates that JRB Protection scored highest overall against the selection criteria and therefore offers Council the best value for money. JRB Protection currently provides security services for Council and has performed satisfactorily in accordance with the contract terms. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments.

COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 21 February 2015 and tenders were also advertised on Council’s website.

FINANCIAL IMPLICATIONS After awarding this contract an allocation is to be included in the 2015/16 Operational Budget for the contract value. This contract is for an initial two year period with an option for up to two additional one year extensions, based on satisfactory performance by the contractor and includes an annual increase of CPI. This contract will commence in July 2015.

RISK IMPLICATIONS 



Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and Council’s Code for Tenders and Contracts.



Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks.

CONCLUSION Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that JRB Protection meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1288. ITEM 4.2

PAGE 16 Report to Infrastructure and Works Committee meeting on 13 April 2015

ATTACHMENTS 1.

Contract 1288 Security Patrol Meeting Minutes

Confidential

RECOMMENDATION That it be recommended to Council that the report from the Project Management Officer in relation to Contract 1288 â&#x20AC;&#x201C; Security Patrol & Associated Services be received and noted and Council: 1.

award the contract to JRB Protection for the tendered sum of $25,550 (ex GST) per annum; and

note the contract includes options for a further two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.

Author: Position:

Shannon Eade Project Management Officer

Endorsed By: Position:

ITEM 4.2

Matthew Atkins Deputy General Manager

PAGE 17 Report to Infrastructure and Works Committee meeting on 13 April 2015

4.3

TENDER REPORT CONTRACT 1287 WEED CONTROL File: 30272-01 D362798

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report seeks Council’s approval to award contract 1287 for Weed Control to Steeds Weeds Solution.

BACKGROUND This contract is for spraying of weeds within the roadway reserves and around Council owned facilities. Included in this contract is spraying of parks and reserves and specific weed infestation that requires treatment.

DISCUSSION In accordance with Council’s Code of Tenders and Contracts a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from two companies and both were conforming. Table one details the lump sum figures for the full scope of works, from both tenderers under this contract. Included in the contract also is a schedule of rates for additional works if required TABLE 1 No.

Tender

Status

Tender Price Per Annum Excluding GST

Steeds Weeds Solutions

Conforming

$65,664

Coastal Landcare Services

Conforming

$112,945

As highlighted in the above table Steeds Weeds Solutions tender of $65,664 is the lowest priced. The Tender Planning and Evaluation Committee have considered the two tenders against each of the selection criteria, these being;    

Relevant Experience Quality, Safety and Environmental Management Resource Base Price

The evaluation by the Committee indicates that Steeds Weeds Solutions scored highest overall against the selection criteria and therefore offers Council the best value for money. ITEM 4.3

PAGE 18 Report to Infrastructure and Works Committee meeting on 13 April 2015

Steeds Weeds currently have the weed spraying contract and have performed satisfactorily and in accordance with the contract conditions. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments.

COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 7 February 2015 and tenders were also advertised on Council’s website.

RISK IMPLICATIONS 



Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and Council’s Code for Tenders and Contracts.



Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks

CONCLUSION Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that Weeds Steeds Solutions meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1287.

ATTACHMENTS 1.

Contract 1287 Weed Control Meeting Minutes

Confidential

RECOMMENDATION That it be recommended to Council that the report from the Project Management Officer in relation to Contract 1287 – Weed Control be received and noted and Council: a)

award the contract to Steeds Weeds Solutions for the tendered sum of $65,664 (ex GST);

note the schedule of rates for additional work as required outside the contract; and

ITEM 4.3

PAGE 19 Report to Infrastructure and Works Committee meeting on 13 April 2015

note the contract conditions allow for two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.

Author: Position:

Shannon Eade Project Management Officer

Endorsed By: Position:

ITEM 4.3

Matthew Atkins Deputy General Manager

PAGE 20 Report to Infrastructure and Works Committee meeting on 13 April 2015

5.0

INFRASTRUCTURE AND WORKS REPORTS

5.1

CEMETERY STRATEGY - YEAR FOUR STATUS File: 26945 D362104

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.3.1

Develop and implement initiatives to preserve and maintain heritage buildings, items and places of interest within the City of Devonport

SUMMARY To report to Council on the progress of the actions outlined in the Devonport City Council Cemetery Strategy.

BACKGROUND The Cemetery Strategy provides an overall approach to the management of cemeteries and formulates a strategic direction for the cemeteries which will serve the sustainability, social, environmental and cultural/historical needs of the City into the future. The strategy defines Council’s role as a provider, operator and cemetery manager, from initial planning to the day to day operations of cemeteries within Devonport. Council’s Cemetery Strategy was developed during 2011 by a small working group consisting of Alderman and staff. The draft Strategy was released for public comment prior to formal adoption by Council in November 2011. A copy of the strategy can be found on Council’s website at http://www.devonport.tas.gov.au/cemeteries/article=938.

STATUTORY REQUIREMENTS Section 20(2) of the Local Government Act 1993 outlines Council requirements in relation to reporting to the community. 20.

Functions and powers (2)

In performing its functions, a council is to consult, involve and be accountable to the community.

Providing information on the progress of Council strategies is one way to demonstrate accountability.

DISCUSSION The Cemetery internal working group meet three times per year and as part of their agenda they discuss progress against Strategy Actions. Achievements and progress for the first three years of the Strategy is outlined in Attachment 1 of this report. Seven of the twenty-four actions have been completed to date, seven are ongoing, one is in progress and nine are yet to commence. The most significant achievement of the Cemetery Strategy to date has been the development of the Mersey Vale Master Plan. Since the Master Plan was adopted by Council, significant capital expenditure has been allocated to the delivery of actions from the plan including the memorial garden which is currently being constructed and the adoption of the modern burial system. Delivery of these two actions has ensured the future availability of interments at the Mersey Vale Memorial Cemetery. ITEM 5.1

PAGE 21 Report to Infrastructure and Works Committee meeting on 13 April 2015

COMMUNITY ENGAGEMENT Community engagement was undertaken to assist with the development of the strategy.

FINANCIAL IMPLICATIONS The funding source for each action is outlined in Attachment 1 of this report.

RISK IMPLICATIONS ď&#x201A;ˇď&#x20AC;

Assets, Property and Infrastructure The Strategy aims to consider options for the future provision of cemetery services and infrastructure needs.

CONCLUSION Substantial progress has been made to implement the actions listed in the Devonport City Council Cemetery Strategy, since its adoption in November, 2011.

ATTACHMENTS 1.

Cemetery Strategy Year 4 Status Update

RECOMMENDATION That it be recommended to Council that the report of the Infrastructure and Works Manager be received and Council note the status of actions listed in the Devonport City Council Cemetery Strategy.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.1

Matthew Atkins Deputy General Manager

PAGE 22 Cemetery Strategy Year 4 Status Update

ATTACHMENT [1]

Cemetery Strategy Action List – Year 4 Status Timeframes:  Ongoing – day to day tasks which are budgeted for annually  Short term – 1 to 2 years  Medium term – 2 to 5 years  Long term – 5 to 15 years Resources Required:  A‐OPEX – annual operational expenditure  F‐OPEX – future operational expenditure  F/A CAPEX – future capital expenditure

Objective: Sustainable long term demand is identified and planned for in Council’s long term 5 year Capital program and asset management plans Action

Responsibility

Timeframes

Council

Short term

Explore potential partnerships with neighbouring councils and industry

Internal working group

Short term

Measure future suitable sites including environmental impact (geotechnical)

Internal working group

Short term

Investigate and identify available land to meet future demand/supply

ITEM 5.1

Resources Status Required A‐OPEX Complete – Modern Burial System adopted for Mersey Vale Memorial Cemetery Site and Memorial Garden being constructed on Mersey Vale Memorial Cemetery site. A‐OPEX Complete – neighbouring Council have been approached regarding potential partnerships, however these discussions have not resulted in any interested from the neighbouring Councils. F‐OPEX Complete – no longer applicable due to installation of Modern Burial System on the Mersey Vale Memorial Cemetery site.

PAGE 23 Cemetery Strategy Year 4 Status Update

ATTACHMENT [1]

Allocate funds towards future development options

Council

Ongoing

F‐OPEX

Meet industry standards through policy and procedures

Internal working group

Ongoing

A‐OPEX

Ongoing – CAPEX funding has been allocated each year for future development of the Mersey Vale Memorial Cemetery site. Ongoing – Operations Manual is being drafted to complement the existing Service Level Document.

Objective: The Mersey Vale Memorial Park is used to maximise efficiency and effectiveness Action

Responsibility

Mersey Vale Master Plan is adopted by Council, implemented and resources allocated annually

Council

Timeframes Short term

Resources Status Required A‐OPEX & Completed – Mersey Vale Master Plan has been F‐CAPEX adopted by Council and CAPEX funding allocated each year for the implementation of the plan, including construction of the Modern Burial System and Memorial Garden.

Objective: Historical management and access to old cemeteries and information is improved for locals, tourists and interstate visitors Action

Responsibility

Timeframes

Develop conservation plans and via significance assessments inform interpretive signage for Devonport Historical cemeteries Prioritise conservation plans and source external funding

Infrastructure & Works

Short term

F‐OPEX

Yet to commence

Infrastructure & Works

Medium term

F‐OPEX

Yet to commence

ITEM 5.1

Resources Status Required

PAGE 24 Cemetery Strategy Year 4 Status Update

ATTACHMENT [1]

Develop Master plans for each site

Infrastructure & Works

Medium term

A‐OPEX

Seek advice from specialist conservators for headstones which require emergency stabilisation or conservation

Infrastructure & Works

Ongoing

A‐OPEX

Develop interpretive signage to promote and direct visitors to sites of local significance

Internal working group

Medium term

F‐OPEX and external funding

Relocate the Mersey Bluff headstones on site, fence and install interpretive signage

Infrastructure & Works

Medium term

F‐OPEX and external funding

Develop maintenance service levels for all Devonport Historical cemeteries Implement service levels

Infrastructure & Works Infrastructure & Works

Short term

A‐OPEX

Ongoing

A‐OPEX

Community Services

Medium term

A‐OPEX

Explore partnerships with Historical Societies to maintain and update records of burial

ITEM 5.1

Yet to commence Ongoing – Conservation report has been completed for the Mersey Bluff Cemetery. Yet to commence Underway – in partnership with a service club a working bee is planned for the Mersey Bluff Cemetery which will include raising plaque and installation of a ‘rabbit proof’ fence. Complete – Service levels have been developed for all Devonport Historical cemeteries. Complete – Service levels have been implemented for all Devonport Historical cemeteries. The service levels are reviewed annually prior to budget deliberations. Yet to commence formal discussions

PAGE 25 Cemetery Strategy Year 4 Status Update

Involve the community and establish Friends of the Cemetery

ATTACHMENT [1]

Community Services

Medium term

A‐OPEX

Fulfil requirements to maintain and preserve historic grave, including updated documentation of standards and procedures

Infrastructure & Works

As required

A‐OPEX

Maintain Prime Minister Joseph Lyons Grave is in accordance with guidelines developed by the Tasmanian Heritage Council

Infrastructure & Works

Ongoing

A‐OPEX

Yet to commence Ongoing – information has been added to service levels for maintaining and preserving historic grave. Ongoing ‐ Prime Minister Joseph Lyons’s grave is being maintained in accordance with the guidelines developed by the Tasmanian Heritage Council.

Objective: A high service of customer service is delivered Action

Responsibility

Deliver services in line with Council Customer Services Charter

Whole of Council

Short/Medium/Long Resources Status term/ongoing Required Ongoing A‐OPEX Ongoing – additional information provided to Customer Service staff to assist with responding to general cemetery queries.

Objective: Up to date and relevant information regarding cemeteries is readily available and accessible in a range of sources and formats Action Maintain Council website with information regarding Devonport Cemeteries Develop promotional material to promote all cemeteries in Devonport Investigate funding for developing a Heritage trail which includes Devonport Historical Cemeteries

Responsibility

Short/Medium/Long Resources Status term/ongoing Required Internal working Ongoing A‐OPEX Ongoing – information was reviewed and group updated. Media & Short term A‐OPEX Yet to commence Communication Community Medium term A‐OPEX Yet to commence Services ITEM 5.1

PAGE 26 Cemetery Strategy Year 4 Status Update

Make available published resources about Devonport Cemeteries developed by the Historical Society Identify other local people of significance and promote graves

ATTACHMENT [1]

Community Services

Ongoing

A‐OPEX

Friends of the Cemetery, School group, University Internship

Ongoing

A‐OPEX

ITEM 5.1

Complete – Council have purchased a number of resources developed by the Historical Society and they are available for the public. Yet to commence

PAGE 27 Report to Infrastructure and Works Committee meeting on 13 April 2015

5.2

MEERCROFT PARK RESERVE CAR PARK PROJECT UPDATE File: 29415 D363751

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.4

Provide accessible and sustainable parks, gardens and open spaces to appropriate standards

SUMMARY This report provides information to Council on the current status of the Meercroft Park Reserve Car Park project which forms part of the 2014/15 capital expenditure budget.

BACKGROUND Meercroft Care Inc. (MCI) approached Council some time ago to raise concerns that they were having difficulty managing parking for their aged care facility on the corner of North Street and Clements Street in Devonport. Although their current site meets the parking requirements under the Building Code of Australia (BCA) there are peak times that parking close to the facility is unavailable. During periods of high use the existing parking capacity at the adjacent Meercroft Park Reserve and the Bluff Precinct is insufficient. Given these issues Council and MCI began discussions about the possibility of sharing the cost of development of an additional car park in the Meercroft Park area, north of the Meercroft Aged Care Facility in mid-2013. Since that time there has been an exchange of correspondence and further discussions between the parties. On 8 January 2014, MCI wrote to Council and provided a drawing for a possible shared car park layout. The drawing showed a proposed car park development at the North West corner adjacent to the original Meercroft Aged Care Facility entrance. As a result of these discussions a capital works project was included in the 2014/15 capital expenditure budget. The following is an excerpt from the project initiation form which describes the project: “Project Details: The project is a cooperative arrangement with Meercroft Care Inc to develop a shared carpark. The car park would be used predominately by staff Monday to Friday and available to the general public weekends and after hours. The exact details of the arrangement need to be negotiated with Meercroft but options include a part contribution and lease arrangement. The development is likely to require Council to make improvements to improve pedestrian access/ linkage arrangements in the immediate area.”

STATUTORY REQUIREMENTS The provisions of the Land Use Planning and Approvals Act 1993 and the Devonport Interim Planning Scheme 2013 would govern any application to accommodate a car park.

DISCUSSION MCI confirmed their financial commitment to a shared car park in late 2014. It was agreed in principle that Council would develop the car park and Meercroft Care Inc. ITEM 5.2

PAGE 28 Report to Infrastructure and Works Committee meeting on 13 April 2015

would make a financial contribution. Work then commenced to progress the planning application for a shared car park. The planning application process identified that the land on which the proposed car park development would be is public land owned by Council that is currently zoned “Recreation Zone” for the purposes of the Devonport Interim Planning Scheme 2013 (DIPS). Vehicle Parking is listed as a permitted use in the use table for the Recreation Zone. It is, however, a qualified use with the qualification set out as follows: “If for participants and spectators of a sport or recreation activity conducted on the land and in accordance with the parking provision requirement in E9 Traffic Generating Development Code”. What this means is that while a new parking area could be provided for the use of participants and spectators of sports activities conducted in Meercroft Park, it could not be used for staff of, or visitors to, the Meercroft Aged Care facility. The only option available to progress the development of a new car park in the proposed location is for Council or MCI to initiate an amendment to the Interim Planning Scheme. This would be to have the portion of the park as suitable for the car park development rezoned to “General Residential”. If successful a car park would be classified as ancillary to the operation of the aged care facility. However under the DIPS it could not technically be used as parking for participants or spectators of sporting activities and therefore the justification for Council’s financial contribution would then be questionable. Since this information became available further discussions between Council and MCI have been held and it has been established that the priorities for MCI are to increase the capacity of parking as soon as possible. MCI have confirmed their priorities in a subsequent letter to Council (Attachment 1). MCI have now indicated that they would like to fund off-street parking along the northern side of the eastern end of North Street. Council will assist MCI to work through this option including liaison with the local bus company to free up additional space along North Street. MCI will also consider converting any available space within the Meercroft Aged Care Facility site to off-street parking to meet the requirements of any future extensions to the facility. MCI have also indicated that they would like to peruse the option to build a smaller car park off the existing road carriage way, north of the aged care facility. This option would require MCI obtaining ownership of the land from Council and rezoning the land from “Recreation Zone” to “General Residential” prior to any works commencing. MCI are aware that this may well be a lengthy process and desires to peruse the North Street parking option in the meantime. As MCI will now progress the above priorities without requiring financial assistance from Council the allocation in the 2014/15 capital expenditure budget for Council’s contribution to the shared car park at Meercroft Park needs to be reconsidered. This allocation could be used to construct an extension to the existing Meercroft Park Reserve car park. An extension to the existing car park would assist to address the lack of parking at peak times at Meercroft Park Reserve and provide over flow parking for the Bluff. It should be noted that should Council wish to pursue the re-allocation in the 2014/15 capital expenditure budget, the funds will need to be carried forward so work on site can be completed at the most appropriate time of the year to suit user groups and weather. ITEM 5.2

PAGE 29 Report to Infrastructure and Works Committee meeting on 13 April 2015

COMMUNITY ENGAGEMENT To date no consultation has been undertaken with the broader community for the preparation of this report.

FINANCIAL IMPLICATIONS The 2014/15 capital expenditure budget includes an allocation for the “Meercroft Park Reserve - Car Park” project of $165,000. This was to be jointly funded by MCI and Council. MCI’s contribution was to be $82,500 and the remaining $82,500 to be funded by Council. It is recommended that Council’s allocation be carried forward to the 2015/16 financial year to fund an extension to the existing Meercroft Park Reserve Carpark. No design work has at yet been done on this proposal however initial indications are that the desired outcomes could be achieved within the $82,500 allocation.

RISK IMPLICATIONS 

Assets, Property and Infrastructure The existing sports ground layouts would need to be considered in the design for the car park extension



Communication/Reputation There is a risk that some members of the community would prefer a car park to be built closer to the Bluff Precinct

CONCLUSION The original intent of the Meercroft Park Reserve Car Park in the 2014/15 capital expenditure budget was to develop a shared car park at Meercroft Park. Due to the challenges associated with constructing a shared car park on land within a zoned “Recreation Zone” that project is not a viable option. Council has the opportunity to reallocate the budget allocation to construct an extension to the existing Meercroft Park Reserve car park which will assist to address the lack of parking at peak times at Meercroft Park and the Bluff.

ATTACHMENTS 1.

Meercroft Submission To Devonport City Council For Carparking On Land Within The Bluff Precinct

RECOMMENDATION That it be recommended to Council that the report from the Infrastructure and Works Manager regarding the current issues with the Meercroft Park Reserve Car Park project be received and noted and Council: 1.

continue to assist Meercroft Care Inc. to find possible solutions for their future car parking options; and

carry forward $82,500 from the 2014/15 capital expenditure budget for the construction of an extension to the existing car park at the Meercroft Park Reserve; and

ITEM 5.2

PAGE 30 Report to Infrastructure and Works Committee meeting on 13 April 2015

authorise the General Manager to undertake further discussions with Meercroft Care Inc. regarding their desire to potentially acquire public land for the purpose of meeting future car parking needs for their facility; requesting that the outcome of these discussion be the subject of a future Council report.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.2

Matthew Atkins Deputy General Manager

PAGE 31 Meercroft M Sub bmission To Devonport D City Council Fo or Carparking g On Land Within W The Blu uff Precinct

ITEM 5.2

ATTTACHMENT [1 1]

PAGE 32 Meercroft M Sub bmission To Devonport D City Council Fo or Carparking g On Land Within W The Blu uff Precinct

ITEM 5.2

ATTTACHMENT [1 1]

PAGE 33 Meercroft M Sub bmission To Devonport D City Council Fo or Carparking g On Land Within W The Blu uff Precinct

ITEM 5.2

ATTTACHMENT [1 1]

PAGE 34 Report to Infrastructure and Works Committee meeting on 13 April 2015

5.3

ROAD NETWORK STRATEGY - FOR ADOPTION File: 28041 D364697

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report outlines the outcome of the public exhibition process for the Draft Road Network Strategy 2014 (2014 RNS) which was endorsed by Council’s Infrastructure and Works Committee at its October 2014 meeting and presents the final document for adoption.

BACKGROUND The 2014 RNS was developed from the 2009 Road Network Strategy (2009 RNS), which has been a vital tool for guiding decision making and prioritising capital works since its adoption. Key items from the action plan have been implemented including: 

Formby Road redevelopment to improve CBD access;



installation of signals at the intersection of Don/Sorell/Lovett to encourage ring road use;



Gunn Street improvements to encourage ring road use;



adoption of other strategies including Cycling Network, Pedestrian Network and Parking Strategies; and



development of service level documents for operational activities.

A review of the 2009 RNS was required to reassess Devonport’s road network requirements and address issues that have arisen since the 2009 RNS. At its meeting in October 2014, Council endorsed the Draft 2014 RNS for public exhibition. The public exhibition period commenced on 25 October 2014 and closed on 23 November 2014 and involved engagement via Council’s “Speak Up Devonport” portal and through social media.

STATUTORY REQUIREMENTS There are no direct legislative requirements associated with this strategy.

DISCUSSION The 2014 RNS will be an important reference document for Council staff working with transport infrastructure. Similarly to the 2009 RNS, it focuses on key issues for Devonport including: 

key access points to the municipality;



access to the CBD;



road safety; and



economic and regional development. ITEM 5.3

PAGE 35 Report to Infrastructure and Works Committee meeting on 13 April 2015

The action plan identifies key activities for improving the road networks including: 

ongoing monitoring and analysis of traffic volumes and crash data and responding with appropriate solutions;



working in partnership with the Department of State Growth at key interfaces of the local and state government road networks;



investigating a developing improved traffic management arrangements at 13 identified locations; and



pursing external funding opportunities to accelerate implementation of road network projects.

Minor formatting and graphical changes were identified since the Draft 2014 RNS was completed. The changes do not alter the content of the document.

COMMUNITY ENGAGEMENT There was extensive community engagement during the development of the 2009 RNS. In November 2012 there was a public consultation period to seek the opinion of the community on the implementation of the 2009 RNS and to get input for the 2014 RNS. During the public exhibition period for the draft 2014 RNS, there were 39 responses across various formats including 37 social media comments, 1 survey response (Attachment 1) and 1 written response (Attachment 2). Unfortunately very few of these were related to the document itself and generally related to other issues. Where appropriate the issues raised are being investigated by Council staff. Of the comments relevant to the draft 2014 RNS, the issues raised are satisfactorily addressed in the draft 2014 RNS. No changes to the draft 2014 RNS are required prior to adoption as a result of public comment.

FINANCIAL IMPLICATIONS There is no immediate capital expenditure implications associated with the adoption of the 2014 RNS. However, there are several items in the action plan that may require a future budget allocation and these will be included in Council’s five year capital works program and assessed by Council as part of the annual budget deliberations. Implementation of the action plan items may result in construction of new assets or early disposal of existing assets which will impact operational budgets. This will be considered as part of the investigation and design of the action plan items

RISK IMPLICATIONS 

Assets, Property and Infrastructure The 2014 RNS helps to ensure that Council’s transport infrastructure is suitable now and into the future.



Financial The 2014 RNS provides direction for the forward works program, ensuring that available funds are spent on the most appropriate projects.



Communication/Reputation The 2014 RNS provides a reference document to inform decision making and ensure consistent messaging when communicating with the public. There have now been two consultation periods, ensuring that the community has had sufficient opportunity to make comment. ITEM 5.3

PAGE 36 Report to Infrastructure and Works Committee meeting on 13 April 2015

CONCLUSION Minor changes have been made to the Draft 2014 RNS without altering the content of the document. The public exhibition period did not identify any issues requiring change and the draft document is now presented for Councilâ&#x20AC;&#x2122;s formal adoption.

ATTACHMENTS 1.

Road Network Strategy Survey Response

Road Network Strategy - Written Response

Road Network Strategy 2014 Review

RECOMMENDATION That it be recommended to Council that the report of the City Engineer regarding the 2014 Devonport Road Network Strategy be received and that Council adopt the attached 2014 Road Network Strategy with immediate effect.

Author: Position:

Michael Williams City Engineer

Endorsed By: Position:

ITEM 5.3

Matthew Atkins Deputy General Manager

PAGE 37 Road R Network Strategy Su urvey Respon nse

ATTTACHMENT [1 1]

ITEM 5.3

PAGE 38 Road R Network Strategy - Written Respo onse

ATTTACHMENT [2 2]

ITEM 5.3

PAGE 39 Road R Network Strategy - Written Respo onse

ATTTACHMENT [2 2]

ITEM 5.3

PAGE 40 Road R Network Strategy - Written Respo onse

ATTTACHMENT [2 2]

ITEM 5.3

PAGE 41 Road R Network Strategy - Written Respo onse

ATTTACHMENT [2 2]

ITEM 5.3

PAGE 42 Road R Network Strategy - Written Respo onse

ATTTACHMENT [2 2]

ITEM 5.3

PAGE 43 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 44 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 45 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 46 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 47 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 48 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 49 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 50 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 51 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 52 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 53 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 54 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 55 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 56 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 57 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 58 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 59 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 60 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 61 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 62 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 63 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 64 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 65 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 66 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 67 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 68 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 69 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 70 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 71 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 72 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 73 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 74 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 75 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 76 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 77 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 78 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 79 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 80 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 81 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 82 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 83 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 84 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 85 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 86 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 87 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 88 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 89 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 90 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 91 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 92 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 93 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 94 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

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ATTTACHMENT [3 3]

ITEM 5.3

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ATTTACHMENT [3 3]

ITEM 5.3

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ATTTACHMENT [3 3]

ITEM 5.3

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ATTTACHMENT [3 3]

ITEM 5.3

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ATTTACHMENT [3 3]

ITEM 5.3

P AGE 100 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

P AGE 101 Road R Network Strategy 20 014 Review

ATTTACHMENT [3 3]

ITEM 5.3

PAGE 102 Report to Infrastructure and Works Committee meeting on 13 April 2015

6.0

INFRASTRUCTURE, UPDATE

WORKS

AND

DEVELOPMENT

6.1

DEVELOPMENT AND HEALTH SERVICES REPORT

BI-MONTHLY

File: 29543 D364361

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of February and March 2015.

BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:     

Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.

STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:       

Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000

DISCUSSION 1.

Planning Reform Update The State Government has released a document which canvasses the legislative framework for the proposed single State Planning Scheme. The summary section of the document provides as follows: “It is proposed that the single statewide planning scheme will be known as the ‘Tasmanian Planning Scheme’ and comprise two key sections: •

a set of statewide planning controls called the State Planning Provisions ITEM 6.1

PAGE 103 Report to Infrastructure and Works Committee meeting on 13 April 2015

â&#x20AC;˘

and Local Planning Provisions including the zone and overlay maps for each area

The State Planning Provisions including the framework or structure (template) for Local Planning Provisions, will be developed by the Government. Local councils will be responsible for the Local Planning Provisions which will include: Particular Purpose Zones and Specific Area Plans. Local councils will continue their role in administering the planning scheme through the assessment of development applications within their planning area (normally the municipal area). It is proposed that the legislative processes for making and amending Local Planning Provisions will be similar to the current processes planning authorities follow for preparing planning schemes in the Act. The preparation of the Local Planning Provisions will require the local councils to reflect the new structure within the State Planning Provisions and to ensure consistent application of the zones. The Tasmanian Planning Scheme will take effect in each local area when the Local Planning Provisions, which include the zoning and overlay maps for that area, have been approved and are in effect.â&#x20AC;? The document states that a draft of the Tasmanian Planning Scheme will be released for public consultation in May 2015 with the final legislative package introduced into parliament in August 2015. In the meantime the Tasmanian Planning Commission (TPC) is focussing on completing the Interim Planning Scheme process. A copy of the Legislative Framework document is in the attachments. 2.

Applications for an Amendment to the Interim Planning Scheme

2.1

18 and 20-24 Stony Rise Road, Quoiba This was an application to set aside the provisions of the General Industrial Zone and instead apply the provisions of the Community Purpose Zone. This was to allow a boundary adjustment to 18 Stony Rise Road so that the operator of an existing funeral parlour and crematorium on 20-24 Stony Rise Road could expand that business by the development of a new crematorium building on the adjoining land. Council supported the application at a Planning Authority Committee meeting on 22 December. There were no representations during the exhibition period and on 20 March 2015 the TPC advised that the amendment had been approved. The Planning Permit was issued on 25 March 2015.

2.2

13 and 14-15 Victoria Parade and 5 Lower Madden Street Devonport This application, made by the operator of the Elimatta Hotel, was to set aside the provisions of the General Residential Zone and to apply instead the provisions of the Urban Mixed Use Zone. This application was not accompanied by any specific development application. The application was supported by Council at its meeting on 24 November 2014 and it was resolved to exhibit particulars of the application in accordance with the provisions of the Land Use Planning and Approvals Act 1993 (LUPAA). ITEM 6.1

PAGE 104 Report to Infrastructure and Works Committee meeting on 13 April 2015

Eight representations were received from members of the public during the exhibition period. Council considered the merits of those representations at a meeting on 27 January 2015 and determined that it would continue to support the application. A report to that effect was provided to the TPC on 3 February 2015 in accordance with section 39(2) of LUPAA. The TPC has set the matter down for a hearing in Devonport City Council Chambers on 22 April 2015. This will be a public hearing at which Council, the applicant and the representors are entitled to state their views to the Commission panel members. 3.

Statistical Report for February and March 2015 * Note - March figures are to the COB 27 March 2015 only. Building The lodgement of building applications continues to be strong. The YTD total of 221 is a 27% increase over the same period last year. This is reflected in the nominated value of the building work which at $30.2 million is $3.6 million higher than for last year. Plumbing Plumbing applications are also higher than for the same period last year. The YTD total of 201 is a 35% increase over 2013/14. Planning To the end of March 2015 Council had received 128 permit applications. This is a 16% increase over last year. Environmental Health The first three months of 2015 represent the season when many food activities such as The Devonport Food and Wine Festival are staged. It is important for public health that the numerous outdoor food stalls involved in these activities are meeting health standards. The main concerns are ensuring food is stored at the correct temperatures, that proper food handling procedures are being followed and that the mandatory hand washing facilities are in place. Councilâ&#x20AC;&#x2122;s commitment to this is reflected in the 86 inspections conducted during this time. Animal Control The most notable statistic for animal control is the high number of complaints received. Dogs roaming at large accounted for the majority of complaints being 93 individual complaints. Of more concern were six dog attacks all of which resulted in varying degrees of injuries to humans or other animals. In two cases the attacks have resulted in Court proceedings with the owners appealing against processes to have the dogs declared dangerous and/or have them destroyed. As always barking dogs remained an issue with a total of 55 complaints. The balance of the complaints involved roaming animals other than dogs and general complaints about all animals.

ITEM 6.1

PAGE 105 5 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

ITEM 6.1

PAGE 106 6 astructure and Works Committee meeting on 13 April 201 15 Report to Infra PLANNING AP PPLICATIONS Single Dwelling Jan 15 Feb 15 Mar 15 YTD 2014/15 2013/14

Units

Commerciial

Industrrial

Rural

Sub bdivision

Other

1 9 6 47

2 1 2 8

1 2 1 21

0 0 1 6

0 0 0 1 1 1

0 0 0 14

2 0 1 20

3 3

90 80 70

Single D Dwelling

Units

Commeercial

Industriial

Rural Subdivission

Other

10 0 Jan‐15

Feb‐15

Mar‐15

YTD

2013/14

PLANNING APPLLICATIONS 13/14

13//14

14/15

YTD

YTD D

July Aug Sept Oct Nov Dec Jan Feb

Disc

Perm mitted

Disc

Permitted

Disc

Permittted

16 10 8 11 6 5 6 6

5 5 4 4 2 2 3 3 4 4 3 3 2 2 1

12 12 13 15 8 7 4 9

6 4 5 8 3 4 2

12 24 37 52 60 67 71 80

6 10 15 23 26 30 32 37

Mar April May June

12 12 11 13

6 6 6 6 4 4 4 4

ITEM 6.1

PAGE 107 7 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

ITEM 6.1

PAGE 108 Report to Infrastructure and Works Committee meeting on 13 April 2015

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.

RISK IMPLICATIONS There are no risk implications attached to this report.

CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in February and March 2015.

ATTACHMENTS 1.

Legislative Framework - Tasmanian Planning Scheme

RECOMMENDATION That it be recommended to Council that the Development and Health Services report be received and noted.

Author: Position:

Brian May Development Manager

and

Health

Services

Endorsed By: Position:

ITEM 6.1

Matthew Atkins Deputy General Manager

P PAGE 109 Legislative L Fra amework - Ta asmanian Pla anning Schem me

ITEM 6.1

ATTTACHMENT [1 1]

P PAGE 110 Legislative L Fra amework - Ta asmanian Pla anning Schem me

ITEM 6.1

ATTTACHMENT [1 1]

P PAGE 111 Legislative L Fra amework - Ta asmanian Pla anning Schem me

ITEM 6.1

ATTTACHMENT [1 1]

P PAGE 112 Legislative L Fra amework - Ta asmanian Pla anning Schem me

ITEM 6.1

ATTTACHMENT [1 1]

P PAGE 113 Legislative L Fra amework - Ta asmanian Pla anning Schem me

ITEM 6.1

ATTTACHMENT [1 1]

P PAGE 114 Legislative L Fra amework - Ta asmanian Pla anning Schem me

ITEM 6.1

ATTTACHMENT [1 1]

PAGE 115 Report to Infrastructure and Works Committee meeting on 13 April 2015

6.2

INFRASTRUCTURE AND WORKS REPORT File: 29528 D361996

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of February, 2015 and March, 2015.

BACKGROUND This report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The function areas of Council covered by this report are:             

Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycle ways Streetscape Design (incl. lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl. playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and trails Public Buildings (incl. public halls, toilets) Marine Structures (incl. jetties, boat ramps Recreation and open space planning

STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.

DISCUSSION 1.

2014/2015 Capital Works Program 1.1. Work is progressing well on the 2014/2015 Capital Works Program. The Capital Works Income & Expenditure Report combining both the physical progress and the financial status has been attached to this report. During the months of February and March construction has commenced for a number of projects and designs have been finalised for the majority of the program. Other items of note are listed below. 1.2. Signage Strategy Implementation – map based signs have recently been installed as part of the “wayfinding” signage. Six signs were installed, two in East Devonport and four in West Devonport along the foreshore. The two existing signs at each end of the Mall will have panels retrofitted.

ITEM 6.2

PAGE 116 6 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

1.3. Mersey Vale V Maste er Plan Worrks – work is progresssing on the e constructtion of the e new mem morial garrden at th he Mersey y Vale Memorial Ce emetery. Works are e expected d to be completed in n May. 1.4. Waste Tra ansfer Stattion PA Syystem for Push P Pit arrea and C CCTV to Steel Waste e area – in nstallation will be co ompleted by early April. A This will enab ble the tolll booth op perator to see whatt is going on o in the steel wastte and gre een waste e areas as well w as con nvey mess ages to vissitors at the e facility. 1.5. Cycling Network N Sttrategy Ac ction Plan Year 2 Ac ctions – insstallation of o painted d bikes lanes along Brooke B Stre eet has be een identified as the e next prio ority underr the Cycling Networrk Strategyy. The project will imp prove con ditions for bike riderss in the East Devon nport area a linking the low socio-econ s nomic are ea to the e shopping g centre an nd schoolss. The line marking iss similar to what has previously y been com mpleted in n Wright Strreet and River Road.

on and Re S Base e Correctio eseal – the e contracttor commenced on n 1.6. Thomas Street site in early March. When the e excavatiion commenced for the base correction n it reveale ed that the e depth of excavatio on as per the design was not su ufficient to o ITEM 6.2

PAGE 117 7 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

correct the t pavem ment issue s and tha at addition nal works would be e required.. Whilst tesst holes we ere used du uring the design, d unffortunatelyy they did not reflectt the current situation n across otther parts of o the existting road, w which were e found to o have verry little or no n sub basse materia al. The dessign has be een revised and the e additiona al works have been n priced by the con ntractor. TThe variatiion to the e original contract c will be $75,0 000 and will be funde ed from un nder expenditure on n a numbe er of other transport t p projects in the t 2014/15 capital e expenditurre budget. 1.7. Rooke Sttreet Safetty Barrier, Rooke Stre eet and Stteele Stree et Intersec ction – thiss project was w a high risk identifiied as partt of an aud dit of guard rdrails unde ertaken by y Pitt and Sherry S in 20 013. The a udit identified that th he currentt guardrail would nott be sufficiient to sto op a vehic cle coming g down Ste eele Stree et from bre eaking the e guardrail putting pe edestrians and the adjacent a building b at risk. The final design n for the sa afety barriers has be een priced d by four local conttractors. Quotations Q s have rev vealed that the budg get alloca ation will be insufficie ent to com mplete the e project to t the req quired stan ndard. Th he variatio on to the budget will w be an n additiona al $12,500 and will be e funded from f unde er expenditture on a number n off other tran nsport projects in the e 2014/15 capital c exp penditure b budget. 1.8. William Sttreet Fourw ways Pave ement Rec construction – the re maining works w have e been delayed due e to issues with the supply of bollards w within the pedestrian p n traffic isla ands. It is anticipated a d that worrks will be completed c d early Aprril. Overalll this proje ect has progressed p very well with minimal disru uption to adjacentt businesse es.

1.9. Stony Rise e Road Middle Road d Intersection new Ro oundabou ut – The co ontractor iss progressin ng through h the earth hworks com mponent of o the prog gram. By the t end off March the bulk exc cavation w will be completed.

ITEM 6.2

PAGE 118 8 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

1.10.. CEEP Ene ergy Efficie ency Fundin ng – the Heating, H Ve entilation a and Air Co onditioning g System at a the Dev vonport E ntertainme ent and Convention C n Centre has been n installed and a is bein ng commisssioned. Lighting upg grade has been com mpleted att the Coun ncil Works Depot. D 1.11.. Mersey Bluff Playgro ound Bark Softfall Re eplacemen nt with Rub bber – worrk has now w been com mpleted.

1.12.. Hire Plantt Replacem ment Plan – the repla acement lo oader thatt is to be used at the e Spreyton Waste Transfer Statio on was dellivered.

Man nagement 2.1. The follow wing table e is a summ mary of th he Action Requests ffor the Infrrastructure e and Work ks Departm ment. Action Requests R created in FFeb & Mar Action Requests R completed in Feb & Mar M Balance e of Action Requests 30/03/2015 5

ITEM 6.2

195 355 333

PAGE 119 Report to Infrastructure and Works Committee meeting on 13 April 2015

Technical and Engineering 3.1. Council’s Asset Management Policy has been reviewed and will be reported to the Governance and Finance Committee in May 2015. Work has now commenced on developing an Asset Management Strategy for Council. 3.2. Bike counts are undertaken annually in February at six key junctions into the city. The count is conducted at the morning peak (7:30am to 9:00am) by volunteer counters with support from staff. The data is used to determine how effective actions from Council’s Bike Riding Strategy have been. The data is also used to support infrastructure funding applications. The annual counts that were recently conducted show that there have been increases in the number of people riding their bikes at every count site in Devonport. The main increases have been summarised in the following table. Original Count

2015 Count

Formby Road (near Elizabeth Street)

10 in 2011

Devonport Road (near Quoiba)

3 in 2011

River Road (Ambleside)

8 in 2013

Victoria Bridge

11 in 2012

Formby Road (near Steele Street)

13 in 2013

Count Location

3.3. Girdlestone Park Scoreboard – this scoreboard has again been causing issues and technicians have been working to have it operational for the start of the football season. The main issue appears to be that the display board won’t respond. Assistance has been requested from the supplier and every effort is being made to have the scoreboard operating as soon as possible. The East Devonport Football Club has been updated on the progress. 3.4. Every five years a detailed condition assessment is carried out on the road surface of Council’s road network. The assessment every five years covers all of Council’s major use roads and half of the minor use roads. The detailed condition assessment was conducted in February and the following results were provided together with a detailed report: Rating

Condition Description

No. of Road Segments Inspected

% of Road Segments Inspected

As new

139

52%

Good

11%

Fair

14%

Poor

Very poor

15%

265

ITEM 6.2

PAGE 120 Report to Infrastructure and Works Committee meeting on 13 April 2015

Of the 62 roads segments that were rated ‘poor’ or ‘very poor’, 13 will be renewed this financial year through capital works projects and the reseal program. The remaining 49 will be investigated further to determine the best treatment and the timing of the treatment. 3.5. Stormwater Condition Assessments will be carried out over the next month on a portion of the stormwater pipe network. Contractors will be carrying out the camera work. The information collected will be used to inform the replacement program. 3.6. The following table is a summary of the projects capitalised in February 2015 and March 2015 (to 30 March 2015) Number of Projects Capitalised this month (to 30/03/2015) Total Value of Capitalisations this month Total Value of Works in Progress (WIP)

22 $493,160 $3,078,015

3.7. Seven National Heavy Vehicle Regulator Assessments were completed in February and one was assessed during March. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued so far this calendar year: National Heavy Vehicle Regulator Assessments 60

0 2015 2014

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

ITEM 6.2

PAGE 121 Report to Infrastructure and Works Committee meeting on 13 April 2015

3.8. The following graph details the engineering development assessments that have been completed to date this calendar year:

Development Application Engineering Assessments 25

0 Building Assessments

Jan‐15 22

Feb‐15 Mar‐15 18

Apr‐15 May‐15 Jun‐15

Jul‐15

Aug‐15

Sep‐15

Oct‐15

Nov‐15

Dec‐15

Subdivision Assessments

Planning Assessments

Pre Assessments

3.9. The following graph details the Road Occupation Permits that have been issued so far this calendar year: Road Occupation Permits 2015 8

Public

Tas Gas

Aurora/Telstra

Taswater

ITEM 6.2

PAGE 122 Report to Infrastructure and Works Committee meeting on 13 April 2015

3.10. The following graph details the Dial-before-you-dig requests that have been processed this calendar year:

DBYD - Dial Before You Dig Requests 140 120 100 80

2015 2014

2013 40 20 0 Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec

3.11. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year:

337 Certificate Requests 70 60 50 40

2015 2014

2013 20 10 0 Jan Feb Mar Apr May Jun

Jul

Aug Sep Oct Nov Dec

Operational Contracts 4.1. Dulverton Waste Management (DWM) tendered the contract for green waste mulching on behalf of the Cradle Coast Waste Management Group. All green waste from the Spreyton Waste Transfer Station (SWTS) is currently mulched and transported to the DWM composting facility at Dulverton. A review of the report from DWM has determined that the “best value” for Council is to accept the tender price for ‘mulch only service to be provided by Fieldwicks Crushing & Screening’ and continue to utilise the contractor that transports waste from the SWTS to Dulverton to transport the green waste. 4.2. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: ITEM 6.2

PAGE 123 Report to Infrastructure and Works Committee meeting on 13 April 2015

Contract No. & Contractor/Supplier: Contract 1272 Agreement Contract 1283

Description of Contract: River Road Widening – Treloar Transport (trading as Kentish Construction & Engineering Co. Pty. Ltd.) Money Collection – JRB Protection P/L William Street SW Upgrade Stage 4 Hardings Hotmix Pty. Ltd.

$ Value: (exc. GST) $82,802 $92,248 over 2 years $90,340

4.3. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract No. & Contractor/Supplier: Contract 1253

Contract 1246

Contract 1218

Contract 1217

Description of Contract: Maintenance of Essential Safety & Health Features and Measures Fire Inspections, Electrical Inspections & Testing and Tagging – The original contract signed in Nov 2013 had an option for a 12 month extension. Further to a review in October the option for the additional 12 months was accepted Scrap Metal Recycling Contract – Sims Metals – The original contract was adopted by Council in July, 2013. The contract had an option for an additional 12 months. Further to a review in June the option for the additional 12 months was accepted. Weed Spraying Contract – Steeds Weeds & Seeds – The original contract signed in August, 2012 had an option for a 12 month extension. Further to a review in June the option for the additional 12 months was accepted. Roadside Mowing Contract – Cutting Edge – The original contract signed in August, 2012 had an option for a 12 month extension. Further to a review in June the option for the additional 12 months was accepted.

$ Value: (exc. GST) $26,862 per annum

$139.30 tonne

per

$36,428 annum

per

$42,400 annum

per

Civil Work and Storm Water Maintenance 5.1. Maintenance in accordance with the Service Level Document, undertaken during February and March included: 

General maintenance & signage repairs



Hot mix repairs at various sites



Remedial works to the Bellamy Road Bridge – abutments and resurfacing

5.2. Next month it is anticipated that civil and storm water maintenance works will include: 

Repairs to the brickwork on the Middle Road Roundabout



Re-sheeting gravel roads ITEM 6.2

PAGE 124 Report to Infrastructure and Works Committee meeting on 13 April 2015



Cleaning out stormwater pipes



Inspections and maintenance of pollution traps

Parks and Reserves Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in February and March included: 

Changeover of sports ground from summer sports to winter sports, including covering up concrete cricket pitches and installation of goal posts



Construction of a gravel parking area at Girdlestone Park to tidy up the players entrance and parking area



Turf care at roundhouse park between the various events during March



Replacing the bark mulch at various playgrounds



Tree assessment report for Home Hill

6.2. Next month it is anticipated that Parks and Reserves maintenance works will include: 

Continuation of changeover of sports grounds from summer sports to winter sports



Renovating the centre wicket at the Devonport oval centre wicket ready for football season



Renovating the practise wickets at the Devonport Oval

6.3. Mersey Vale Memorial Cemetery interment figures to date this year are as follows: Mersey Vale Cemetery Interment Figures 20 18 16 14 12 10 8 6 4 2 0 Burial

Jul‐14 10

Aug‐14 12

Sep‐14 9

Oct‐14 4

Nov‐14 5

Dec‐14 16

Jan‐15 9

Feb‐15 7

Mar‐15 14

Apr‐15

May‐15

Jun‐15

Ash Interment

Monthly Total

13/14 Monthly Total

ITEM 6.2

PAGE 125 5 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

Build ding and Fa acilities Ma aintenance e 7.1. Maintena ance in accordanc a ce with Se ervice Lev vel Docum ment unde ertaken in n February and Marc ch included d: 

The main entra ance gate es at Girdle estone Park k were rep placed



The deck and outdoor f urniture att the Bass Strait S Maritiime Museu um was re-stain ned



The tactile ind dicators at the Bluff Pllaza were replaced



Som me externa al section ns of the Devonpo ort Recrea ation Cen ntre were e repa ainted



Insta allation of park furnitu arade ure along Victoria Pa



Esse ential maintenance c checks



Worrks have been com mpleted on n demolish hing the Viictoria Parrade Toilett Bloc ck

ITEM 6.2

PAGE 126 6 astructure and Works Committee meeting on 13 April 201 15 Report to Infra

7.2. Next mon nth it is anticipated th hat building mainten nance workks will inclu ude:



Ann nual mainte enance to o the Ceno otaph in pre eparation for ANZAC C Day and insta allation of 100th Anniv versary banners at va arious loca ations



Insta allation of new heat pumps at Fenton Villas

Wastte Manage ement Ope erations 8.1. Waste Ma anagemen nt Servicess were con nducted in n accordan e nce with the Service Level Doc cument du uring Febru uary and March. M Item ms of note included: 

Mulching of th he green w waste stock kpile

wing grap ph details the volum mes of waste and recycling from the e 8.2. The follow domestic c collection n services and the to otal volum me of waste e to landfill from the e Spreyton Waste Transfer Statio on: Waste & Re ecycling Mon nthly Figures 1600

1400

1200

1000

800

600

400

200

0 Domestic W Waste (tonnes)

Jun‐14 595

Jul‐14 4 486

Aug‐14 484

Sep‐14 47 75

Oct‐14 715

Nov‐14 N 506

Dec‐14 732

Jan‐15 757

Feb‐15 540

Mar‐15 554

Domestic Reecycling (tonnes)

131

118

122

12 24

132

140

155

153

140

189

Total Wastee to Landfill (tonnes)

1086

1111

1114

119 93

1388

1052

1370

1151

1055

1095

ITEM 6.2

Apr‐15

May‐15

PAGE 127 Report to Infrastructure and Works Committee meeting on 13 April 2015

8.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: Transfer Station Figures:

Dec 2014

Jan 2015

Feb 2015

Mar 2015

YTD Total

Asbestos – large loads

0 tonnes

2.16 tonnes

0.62 tonnes

0.62 Tonnes

5.2 tonnes

Asbestos – small loads

25m3

12m3

17m3

12m3

134m³

Mattresses

325

Vehicle Loads – up to 0.5m3

582

714

653

527

4821

Vehicle Loads – 0.5m3 to 1.5m3

1004

883

900

838

7841

Vehicle Loads – 1.5m3 to 2m3

671

733

792

674

5019

Truck Loads – landfill waste

222 tonnes

100 tonnes

155 tonnes

195 tonnes

4875 tonnes

Truck Loads – non-landfill waste

85 tonnes

45 tonnes

63 tonnes

45 tonnes

669 tonnes

DCC Garbage Trucks (Domestic & Commercial Collection Services)

926 tonnes

949 tonnes

707 tonnes

721 tonnes

6691 tonnes

Steel Recycling

68 tonnes

66 tonnes

61 tonnes

53 tonnes

495 tonnes

e-Waste

9 tonnes

6 tonnes

60 tonnes

232

Tyres

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS Any financial or budgetary implications related to matters discussed in this report will be separately reported to Council.

RISK IMPLICATIONS Any specific risk implications will be outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be subject of a separate report to Council.

CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.

ATTACHMENTS 1.

Capital Works Summary - March 2015

ITEM 6.2

PAGE 128 Report to Infrastructure and Works Committee meeting on 13 April 2015

RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and: 1.

note the scope of works for the Cycling Network Strategy Action Plan Year 2 actions project is to be line marking of bike lanes along Brooke Street, East Devonport; and

note the over budget expenditure for the Thomas Street base course correction and reseal project; and

note the over budget expenditure for the Rooke Street safety barrier project at the intersection of Rooke Street and Steele Street.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 6.2

Matthew Atkins Deputy General Manager

PAGE 129 Capital Works Summary - March 2015

ATTACHMENT [1]

Devonport City Council Capital Works Income & Expenditure Report 31 March 2015 As at 30/3/2015

Income 2014/15

Expenditure 2014/15

Additional Funds External Funding Total Budget (inc. Grants) Available Annual Budget Carried forward $ $ $ $

Forecast $

Actual $

Balance

Commitments $

Total Expenditure $

Remaining Funds $

Performance Measures Works Start Month

Works Completion Month

% Budget Spent

Comments

Summary Open Space & Recreation Facilities Stormwater Transport Living City Plant & Fleet Other Equipment Total Capital Works

758,930 436,400 402,000 4,923,000 3,320,841 365,600 233,742 10,440,513

1,201,661 350,744 92,104 61,578 791,249 60,000 2,557,336 144,070

380,528 1,741,000 2,121,528

1,950,591 787,144 494,104 5,194,578 4,112,090 365,600 293,742 13,197,849

1,359,500 791,244 470,800 5,011,955 2,000,000 325,600 293,742 10,252,841

282,452 353,913 232,637 1,698,600 202,166 49,629 119,739 2,939,136

1,201,573 163,998 90,384 1,977,753 60,829 171,023 14,860 3,680,420

1,484,025 517,911 323,021 3,676,353 262,995 220,652 134,599 6,619,556

466,566 269,233 171,083 1,518,225 3,849,095 144,948 159,143 6,578,293

300,000 30,000

8,832

188,047 -

188,047 8,832

111,953 21,168

Jan 2015 TBA

May 2015 TBA

39,000 40,000 55,200 165,000 999,780

37,000 34,000 55,200 165,000 500,000

36,824 33,748 19,813 413 6,104

21,960 987,910

36,824 33,748 41,773 413 994,014

2,176 6,252 13,427 164,587 5,766

complet ed complet ed Feb 2015 TBA Mar 2015

completed completed Apr 2015 TBA June 2015

75,000

45,000

14,832

884

15,716

59,284

Open Space & Recreation CP0106 CP0094

Mersey Vale Mast er Plan Works Cycling Net work Strat egy Act ion Plan Year 2 - actions

155,930 30,000

CP0095 CP0096 CP0097 CP0098 CP0099

Girdlest one Park - Drainage Upgrade & ground renovat ion Aquat ic Cent re - overflow car park east Signage St rategy Implement ation 2014-15 Meercroft Park - reserve car park Mersey Vale - MBS stage 1

39,000 40,000 55,200 165,000

CP0100

Rooke St reet Mall Improvement

999,780

75,000

62.7% Works due t o be completed end of April 29.4% Scope of works is report ed in April I&W mont hly 94.4% 84.4% 75.7% Map Based Signs being inst alled at 6 locat ions 0.3% Project on hold - pending report t o April I& W 99.4% Cont ract awarded, precast concrete component s programmed to be const ruct ed off sit e in March. Project will be carried forward int o 2015/16 21.0% PA syst em t o be inst alled. Project t o be carried forward int o 2015/16. 116.8%

CP0101

Shared pat h renewals program (2014/15)

55,000

45,000

55,000

52,548

(7,548)

complet ed

completed

CP0102 CP0070

BBQ Replacements (2014/15) TasWater Met er Consolidat ion

15,000

15,000 57,811

13,000 15,000

12,549 9,935

2,772

12,549 12,706

2,451 45,105

complet ed Nov 2014

completed June 2015

83.7% 22.0% Site works nearing complet ion - all ident ified met ers have been changed. Not all funds will be

CP0103 CP0104

Reg Hope Park - Safet y Mowing St rip & sea wall repairs Mariners Park safet y mowing st rip

35,000 15,000

31,500 -

31,281 320

3,719 14,680

complet ed

completed

CP0105

Mersey Bluff playground - bark soft fall replacement with rubber

78,800

55,254

23,546

complet ed

completed

89.4% 2.1% Project will no longer progress due to area being leased to Harbourmast er Café 70.1% minor defect s t o be complet ed

758,930

1,201,661

1,950,591

1,359,500

282,452

1,201,573

1,484,025

466,566

271,400 20,000 10,000 5,000 10,000 45,000 5,000

340,744 10,000

612,144 30,000 10,000 5,000 10,000 45,000 5,000

612,144 30,000 10,000 5,000 10,000 45,000 6,500

272,534 6,582 10,000 4,555 9,019 28,259 3,187

157,685 3,157

430,219 6,582 10,000 4,555 9,019 28,259 6,343

181,925 23,418 445 981 16,741 (1,343)

Sept 2014 NA complet ed complet ed complet ed Mar 2015. complet ed

June 2015 NA completed completed completed May 2015 completed

5,000

6,500

3,187

3,157

6,343

(1,343)

complet ed

completed

15,000 50,000 436,400

15,000 50,000 787,144

16,100 50,000 791,244

16,023 566 353,913

163,998

16,023 566 517,911

(1,023) 49,434 269,233

complet ed

completed

50,000 25,000 30,000 30,000 35,000 65,000 35,000 12,000 10,000 92,104 110,000 494,104

50,000 25,000 30,000 30,000 35,000 65,000 35,000 4,800 10,000 86,000 100,000 470,800

42,848 22,063 25,060 22,508 3,840 3,986 3,597 4,799 8,269 85,963 9,705 232,637

43 90,341 90,384

42,848 22,063 25,060 22,551 3,840 3,986 3,597 4,799 8,269 85,963 100,045 323,021

7,152 2,937 4,940 7,449 31,160 61,014 31,403 7,201 1,731 6,141 9,955 171,083

complet ed complet ed complet ed complet ed Apr 2015 Mar 2015 Mar 2015 complet ed complet ed complet ed Apr 2015

completed completed completed completed May 2015 April 2015 May 2015 completed completed completed May 2015

57,811

Total Open Space & Recreation Facilities CB0050 CB0059 CB0060 CB0061 CB0062 CB0063 CB0064

CEEP - energy efficiency funding ( yr 1 $292,000 yr 2 $271,400) Public Art Art Acquisit ion - Tidal Art Award (2014/2015) BSMC - concret e path and bin screen BSMC - concret e path eastern side Establishment of fill sit e Bay Drive WTS - PA Syst em for Push Pit area

CB0065

WTS - CCTV t o St eel wast e area

CB0066 CB0067

Julie Burgess - pont oon alt erat ions Mersey Bluff Caravan Park - ground levelling

Total Facilities Stormwater Pit Replacement s CS0029 Manhole Lid Replacement s CS0030 Minor Stormwat er Works CS0031 SW Outfall Risk Improvement & Renewal CS0032 326 Kelcey Tier Road - Culvert renewal and out let prot ect ion CS0033 118 Madden St - new pipe in easement CS0034 259 Melrose Road - crossing renewal outlet works CS0035 14 Chelsea Court - manhole renewals CS0036 Miandet ta Park SW inlet CS0037 Kelcey Tier Drain Renewal CS0018 William St SW Cat chment Upgrade - St age 4 CS0038 Total Stormwater

350,744

380,528

50,000 25,000 30,000 30,000 35,000 65,000 35,000 12,000 10,000 92,104 110,000 402,000

92,104

ITEM 6.2

76.1% 70.3% DECC HVAC syst em has been inst alled 21.9% Trees - Forrest Walk' piece purchased in July 100.0% 91.1% 90.2% 62.8% 126.9% Project awared to Devonport Elect rical. Overspend t o be accomodat ed from ot her Facilities Project s 126.9% Project awared to Devonport Elect rical. Overspend t o be accomodat ed from ot her Facilities Project s 106.8% 1.1% Project t o progress aft er summer t ourist season 65.8% 85.7% 88.3% 83.5% 75.2% 11.0% 6.1% 10.3% 40.0% 82.7% 93.3% 91.0% 65.4%

awaiting invoicing of cost s request for quot ations being sourced

awaiting invoicing of cost s Tender has been awarded

PAGE 130 Capital Works Summary - March 2015

ATTACHMENT [1]

Income 2014/15

Expenditure 2014/15

Additional Funds External Funding Total Budget (inc. Grants) Available Annual Budget Carried forward $ $ $ $

2015 Forecast $

2015 Actual $

Commitments $

Balance Total Expenditure

Performance Measures Works Start

Works Completion

% Budget

Month

Spent

(177) (32,188)

complet ed complet ed

completed completed

Remaining Funds $

Comments

Transport CT0085 CT0103

Kelsey Tier Road Safety Improvements - St age 2 PAYL conversion - Car Park t o be ident ified (Best St Car park)

CT0104

Formby Road Car park Arcade Link

CT0105

Road Net work Minor Works

CT0106

40,000 300,000

40,177 335,000

40,176 331,202

18,000

1,167

16,833

Mar 2015

May 2015

25,000

8,045

346

8,391

16,609

Mar 2015

June 2015

Re-seal programme

660,000

40,361

426,587

466,948

193,052

Oct 2014

April 2015

CT0107 CT0108 CT0109

St reet Light Provision Foot pat h Minor Renewal in Road Reserve William St - Fourways pavement reconst ruct ion

20,000 25,000 330,000

20,000 25,000 300,000

21,985 16,584 246,085

35,281

21,985 16,584 281,366

Feb 2015

Mar 2015

CT0110

William St reet pavement reconst ruct ion - Tasman t o Charles

515,000

400,000

88,569

289,705

378,273

136,727

Dec 2014

April 2015

CT0111

Don/Hillcrest essent ial pavement renewal and sight dist ance improvements Devonport Road Reconst ruct ion - Turners Lane t o McLeod Thomas St base correct ion and reseal

215,000

19,536

195,464

Apr 2015

May 2015

275,000 155,000

275,000 230,000

163,040 7,800

125,618

163,040 133,419

111,960 21,581

complet ed Mar 2015

completed Apr 2015

59.3% awaiting linemarking cont ract or & final invoicing 86.1% Construct ion has commenced - scope of works has increased report ed in April I&W mont hly updat e

60,000 450,000

60,000 350,000

41,875 22,867

301,044

41,875 323,911

18,125 126,089

complet ed Feb 2015

completed May 2015

69.8% 72.0% Construct ion progressing

complet ed

completed

82.1%

CT0112 CT0113

CT0116

Mersey Bluff car park renewal Torquay Road reconstruction and widening st age 1- east of Canning Drive James st foot pat h renewal - south side of Devonport Oval st age 1

CT0117

Road Traffic Devices Minor Works

CT0095 CT0118 CT0119 CT0120

Road Traffic Devices Macfie Street Pedest rian Net work Strat egy (2012) Act ion Plan Implement at ion St ony Rise Rd - Middle Rd int ersect ion New Roundabout Rooke St Safet y Barrier - Rooke and St eele Junct ion

CT0121 CT0122 CT0123

Kelcey Tier Road safet y improvements st age 3 - wall and guard rail Clayton Drive guard rail renewal River Road Rural - Widening St age 2

CT0114 CT0115

300,000

40,000

165,500

60,000 450,000

165,500

1 987

40,177 332,188

(1,985) 8,416 48,634

41,500

41,055

8,945

25,000

1,096

9,388

10,484

14,516

21,578 40,000 1,200,000 15,000

21,578 40,000 1,200,000 28,000

40 5,955 237,659 3,161

734,696 -

40 5,955 972,355 3,161

21,538 34,045 227,645 11,839

310,000 40,000 90,000

250,000 40,000 95,700

229,218 1,105 95,692

12,817 13,711 -

242,035 14,816 95,692

67,965 25,184 (5,692)

4,692

31,760

95,240

Feb 2015

Mar 2015

358

54,642

Mar 2015

May 2015

Construct ion t o commence early April

(1,782)

Mar 2015

May 2015

Cont ract or has been engaged

21,578 40,000 1,200,000 15,000

1,200,000

310,000 40,000 90,000

41.9%

Jan 2015 Apr 2015

May 2015 Apr 2015

April 2015 complet ed

May 2015 completed

127,000

27,068

55,000

358

CT0126

Don Road Pedestrian Safet y Island - Lapthorne Close

28,000

30,000

6,902

105,000

1,741,000

5,194,578

5,011,955

1,698,600

1,977,753

3,676,353

1,518,225

265,000

257,000

105,774

151,223

256,997

8,003

complet ed

completed

58,600

2,118

19,800

21,918

36,682

42,000

10,000

(58,263)

100,263

365,600

325,600

49,629

171,023

220,652

144,948

10,462

43,093

13,085

10,126

23,212

(12,750)

105,000 4,923,000

61,578

22,880 -

29,782 -

Other Equipment CE0004 Furniture & Fittings - Renewal

CE0005

365,600

10,462

Furniture & Fittings - New

37.4% List of identified it ems to be progressively purchased -138.7% Includes revenue from disposal of excess fleet vehicles - list of ident ified fleet vehicle renewals t o be progressively purchased

60.4% 221.9% Overspend is due t o expendit ure for it ems from CE0005 being included in this project . Combined expenditure is wit hin budget 0.0% Refer note above

32,631

121,400

80,015

1,608

81,623

39,777

67.2% Ongoing program of IT infrast ructure upgrades

129,249

26,638

3,126

29,764

99,485

23.0% Ongoing program of IT infrast ructure upgrades

293,742

119,739

14,860

134,599

159,143

45.8%

9,085,759

8,252,841

2,736,970

3,619,591

6,356,561

2,729,198

70.0%

4,112,090 4,112,090

2,000,000 2,000,000

202,166 202,166

60,829 60,829

262,995 262,995

3,849,095 3,849,095

13,197,849

10,252,841

2,939,136

3,680,420

6,619,556

6,578,293

60,000

7,119,672

1,766,087

Total Living City

3,320,841 3,320,841

791,249 791,249

10,440,513

2,557,336

TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY

97.0%

121,400

233,742

Living City Living Cit y - St rat egic Init iat ives CB0068

0.0% Grant Funding not available. Projects will not 70.8%

32,631 69,249

60000

105,000

0.2% 14.9% 81.0% Construct ion progressing 21.1% Scope of works has increased report ed in April I&W monthly updat e 78.1% awat ing sealing cont ractor 37.0% cont ractor has been engaged 106.3% Addit ional works were added t o t he scope to complete the project Construct ion progressing

121,400

Information Technology - Renewal Information Technology - New Proceeds on disposal / trade-in of assets Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY CC0005 CC0006

9.1% Construct ion t o commence early April

50,000

St ony Rise Pat hway - Leary Ave. To Friend St reet .

Total Plant & Fleet

73.5% Construct ion nearing completion

25,000

Don & Hillcrest Road Pedest rian Facilities

Plant & Fleet CF0010 Hire Plant Replacement Plan (including disposal proceeds) CF0011 Minor Plant Replacement Plan (including disposal proceeds) CF0012 Fleet Replacement Plan (including disposal proceeds)

70.7% Resealing works current ly being completed by cont ractor 109.9% 66.3% 85.3% Construct ion nearing completion

50,000

CT0124

Total Transport

33.6% Request s for quot at ion being sourced

25,000

CT0125

Black Spot Funding - Improvement s

100.4% 110.7% Overspend due t o addit ional options t o improve functionalit y including radio link to improve offsit e operation. To be funded from underspend on ot her Transport project s 6.5% Request s for quot at ion being sourced

2,121,528

Note: the capital expenditure budget of $12,997,849 includes both the annual budget amount of $10,440,513 and the carried forward amount of $2,557,336 Note also: the sum of the total expenditure and the remaining funds exceed budget by $210,000 which relates to unbudgeted externally funded capital works as listed:

CT0124 CT0125 CT0126

Stony Rise Pathway ‐ Leary Ave. To Friend Street. Don & Hillcrest Road Pedestrian Facilities Don Road Pedestrian Safety Island ‐ Lapthorne Close

ITEM 6.2

127,000 55,000 28,000 210,000

July 2014

June 2015

6.4% Project t o cont inue t hrough duration of year 6.4% 50.2%

PAGE 131

7.0

CLOSED SESSION

RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005, the following item be dealt with in Closed Session.

Item No

Matter

Local Government (Meeting Procedures) Regulations 2005 Reference

7.1

Declaration of Dilapidated Building

15(2)(h)(j)

ITEM 7.0

PAGE 132 Report to Infrastructure and Works Committee meeting on 13 April 2015

8.0

CLOSURE There being no further business the Chairman declared the meeting closed at

ITEM 8.0

pm.