Agenda infrastructure, works and development committee 12 october 2015 by Devonport City Council

NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, 44-48 Best Street, Devonport, on Monday 12 October 2015, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.

Matthew Atkins ACTING GENERAL MANAGER 7 October 2015

AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 12 OCTOBER 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0

PROCEDURAL............................................................................................. 2

3.1

PUBLIC QUESTION TIME ...................................................................................................................... 2

3.1.1

Questions on notice from the public ........................................................................................... 3

3.1.2

Question without notice from the public .................................................................................... 3

3.2

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3

4.0

TENDERS ................................................................................................... 4

5.0

INFRASTRUCTURE AND WORKS REPORTS ......................................................... 5

5.1

Mersey Bluff Sound Shell Community Comments (D385519) ................................................... 5

5.2

Stormwater Strategy - Year 3 Status (D387209) ........................................................................ 11

5.3

Council Policy Review - Driveway Policy (D387839)................................................................ 17

5.4

Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment (D387840) ........................................................................................................................................ 23

5.5

160B Sheffield Road Drainage - Independent Report (D388980) ......................................... 52

6.0

INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 75

6.1

Infrastructure and Works Report (D386471) .............................................................................. 75

6.2

Development and Health Services Report (D388141) ............................................................ 91

7.0

CLOSURE .............................................................................................. 101

PAGE 1 Infrastructure Works and Development Committee meeting Agenda 12 October 2015

Agenda of a meeting of the Devonport City Council‟s Infrastructure Works and Development Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 12, October 2015 commencing at 6:00pm. PRESENT Present Chairman

Apology

Ald L M Perry Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council‟s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council‟s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

2.0

DECLARATIONS OF INTEREST

PAGE 2 Infrastructure Works and Development Committee meeting Agenda 12 October 2015

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.

Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.

A maximum period of time of 30 minutes in total will be allowed for public participation.

A maximum period of time of 3 minutes will be allowed for each individual.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.

A question by any member of the public and an answer to that question are not to be debated.

The Chairperson may a.

Address questions on notice submitted by members of the public;

Refuse to accept a question.

10.

If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.

11.

Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.

12.

Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.

PAGE 3 Infrastructure Works and Development Committee meeting Agenda 12 October 2015

3.1.1

Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.

3.1.2

Question without notice from the public

3.2

QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 4 Infrastructure Works and Development Committee meeting Agenda 12 October 2015

4.0

TENDERS

There are no tenders to consider at this meeting. The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2015/2016 financial year. Contract Contract 1290 Supply, Delivery and Placement of Hot mix Asphalt Contract 1291 Supply, Delivery and Placement of Bituminous Surfacing Contract 1292 Bellamy Bridge Renewal Contract 1294 - River Road Widening Stage 3&4 Contract 1296 - Kelcey Tiers Road Pavement Renewal Contract 1297 - William Street Pavement Reconstruction Stewart to Steele St Contract 33108 Supply & Delivery of Backhoe

Contract Period

Extension Options

$ Value (Excluding GST) $328,231

Contractor

30/3/2016

Not Applicable

Roadways Pty Ltd

1/3/2016

Not Applicable

$203,404

Crossroads Civil Contracting

22/1/2016

Not Applicable

$147,300

BridgePro Engineering Pty Ltd

19/10/2016

Not Applicable

$159,912

Gradco Pty Ltd

8/12/2015

Not Applicable

$301,339

Hardings Hotmix Pty Ltd

10/12/2015

Not Applicable

$303,764

Kentish Construction & Engineering Co. Pty Ltd

30/11/2015

Not Applicable

$122,400

JF Machinery

PAGE 5 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

5.0

INFRASTRUCTURE AND WORKS REPORTS

5.1

MERSEY BLUFF SOUND SHELL COMMUNITY COMMENTS File: 12163 D385519

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.3

Provide and maintain Council buildings, facilities and amenities to appropriate standards

SUMMARY This report provides a summary of the community comments regarding Council‟s intention to remove the steel roof structure from the Mersey Bluff Sound Shell.

BACKGROUND The Mersey Bluff Sound Shell was constructed in the late 1980‟s as an initiative of the Lions Club of City of Devonport Inc. Upon completion of construction, the Sound Shell was handed over to Council to maintain as a Council asset. Initially, a number of events, such as Sunday concerts and Youth Bands utilised the Sound Shell as well as Devonport‟s annual Carols by Candlelight. However in recent years the number of events held at the Sound Shell has diminished, to a stage where it hasn‟t been used for its intended purpose for several years. It has been identified that the steel roof purlins are completely rusted through in some areas of the roof and require replacing. If the structure was to remain, the steel framework should also be sandblasted and painted to prolong the asset life. Given the considerable cost of maintaining the steel roof structure and the fact that it is not currently used for any organised events, Council at its meeting on 24 August resolved to accept the recommendation of the Infrastructure, Works and Development committee to identify removal of the steel roof structure as Council‟s preferred outcome. Minute Reference IWC 29/15 refers: “That the report of the Technical Support Supervisor regarding the Mersey Bluff Sound Shell be received and noted and that Council: a)

Identify removal of the steel roof structure as their preferred outcome; and

Seek community comment on its intentions prior to proceeding with any works.”

This report provides information to Council on the comments received from the community consultation period.

STATUTORY REQUIREMENTS There are no specific statutory requirements relating to this report.

DISCUSSION Community comments on Council‟s intention to remove the steel roof structure from the Mersey Bluff Sound Shell were received over three weeks from 27 August 2015 to 17 September 2015.

ITEM 5.1

PAGE 6 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

The consultation included: 

Media release (resulting in two newspaper articles)



DCC website,



DCC Facebook, and



Speak-Up Devonport Website.

A significant number of comments were received from the consultation: 

DCC Facebook posts reached 10,247 people and received 121 comments,



Speak-Up Devonport Website received 97 visits and had 9 contributors, and



one written comment was received.

The comments received from the community can be summarised into the following main themes: 

Convert the remaining concrete structure into a BBQ shelter, once the steel roof structure is removed. Comment - This suggestion has merit and can be considered in the 5 year Forward Works Program.



Bring back the events that were previously held at the Sound Shell. Comment - It is understood that there are a number of factors that have contributed to the decline in events, primarily associated with the infrastructure to support the Sound Shell facility. It should also be noted that events such as Carols by Candlelight are held by external organisations who have not indicated to Council that they support their event returning to the Sound Shell.



Hold Sunday afternoon concerts and open cinemas at the Sound Shell. Comment - Once the steel roof structure is removed the remaining concrete structure could still be utilised for these types of events.

The soundshell has deteriorated to the extent where it cannot be left as is and as a result four options were originally provided to Council for consideration. The option identified as Council‟s preferred outcome was to remove the entire steel roof structure leaving the concrete slab and block work walls. The supporting infrastructure, such as power supply, will also remain. The remaining structure could be utilised by organisations as a stage for events or be converted into a BBQ shelter in the future.

COMMUNITY ENGAGEMENT The community consultation undertaken for the preparation of this report has been detailed above.

FINANCIAL IMPLICATIONS The 2015/16 operational budget has an allowance of $25,000 to undertake action on the Sound Shell. It is estimated that it will cost $15,000 to remove the steel roof structure.

RISK IMPLICATIONS 

Consultation and/or Communication Undertaking consultation on Council‟s intention to remove the steel roof structure prior to making a final decision has provided the community an opportunity to provide comments. ITEM 5.1

PAGE 7 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

CONCLUSION A three week community comment period was undertaken to seek comments on Councilâ&#x20AC;&#x;s intention to remove the steel roof structure from the Mersey Bluff Sound Shell. As a result of the community comments no change is recommended to Councilâ&#x20AC;&#x;s intention to remove the steel roof structure from the Sound Shell.

ATTACHMENTS 1.

Sound Shell community comments - Speak-Up Devonport responses

Sound Shell community comments - letter from G Russell

RECOMMENDATION That it be recommended to Council that the report of the Infrastructure & Works Manager regarding the Mersey Bluff Sound Shell consultation be received and noted and that Council proceed with the removal of the steel roof structure.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.1

Matthew Atkins Acting General Manager

PAGE 8 Sound Shell community comments - Speak-Up Devonport responses

ATTACHMENT [1]

Date of contribu tion

Contributor Details

Aug 27 15 05:01:30 pm

Aug 27 15 06:02:33 pm

Comments

I think the sound shell should be removed completely. It is currently underutilised and is mainly used by itinerant campers who frequently string washing lines through the centre of the Sound Shell. The annual Christmas Carols by candlelight should continue at Roundhouse Park where appropriate Christmas decorations would add to the ambiance of the event beside the beautiful Mersey River. A portable sound shell for specific functions at Roundhouse Park would keep events in the public eye and easily attract locals and visitors alike. Commission an artwork similar to that by James Turrel at MONA. Once built it would offer an outdoors place to relax and enjoy, offering two free light shows every day of the year.

Contributor Summary (Signup form Qs Detailed breakup on the right > )

b.j.lander@bigpon d.com

lukefconroy@gmail. com

https://www.mona.net.au/james-turrell/

lukefconroy@gmail.com ;;LukeSee;;MOUNT NELSON, TAS;;1825;;Male

Comment Details Agrees

Disagrees

Replies

In Response to

Votes

Aug 27 15 07:32:11 pm

I have had many likes to my FB comment that it's a sound shell. Use it for what it was intended. For bands. I offered to provide free PA for the first four events. I am one of the sound team and own much of the gear used at C3 Church. Our mobile rig used at Reece High School will be replaced by an installed rig at our new base in North Fenton St. I am also aiming, with other sound rig owner/operators in the area, to start training up budding young soundies on real-world gear and situations. This would be a great opportunity for them to exercise their new skills. Another pro-sound operator in the area has supported relocating the shell to the Roundhouse area. Whether at the Bluff or Roundhouse, my offer stands.

dw54@live.com.au

Aug 28 15 09:07:41 am

Ithink it should be a public art space, whether with talented graffiti or something else, but there really isnt anything like it and being a public art space would give tourists something more to view as they walk around the bluff track

nazs_kiss@hotmail.c om

Aug 29 15 07:08:31 pm

I think that it should be made as an outdoor cinema for the summer night. it can be where people can all get along sit down and relax while watching a movie with friends and family in a great location. I also believe that it will bring tourists to devonport as there is not many outdoor screening areas around anymore.

maingaygeorgia@ gmail.com

Sep 01 15 09:20:25 am

The sound shell should be repaired and used to its' full potential. It was a wonderful venue for Carols by Candlelight and also other musical events during the summer months. There are plenty of nearby toilets and parking available, but if the toilets are a problem, bring in some portable toilets. They are the only toilets used at Round House Park. Alternatively use the toilets at the redundant Tiargarra or make the whole building into a toilet block. The argument that the terrain in too difficult to access is also an invalid one. There would be no better site in Australia to hold the Carols. Round House Park has no atmosphere at all.

helenbuissink@west net.com.au

ITEM 5.1

helenbuissink@westnet. com.au;;sinkers;;Devon port;;56-65;;Female

PAGE 9 Sound Shell community comments - Speak-Up Devonport responses

ATTACHMENT [1]

Sep 08 15 02:53:36 pm

Totally agree, and to add what a fantastic venue if promoted and utilized properly for such things as the carols but also live theatre performances over the summer months. Especially for some of the smaller theatre groups who given the opportunity would probably jump at the chance to utilise the facility if the cost of hiring and overheads was not prohibiting. Maybe the problem is that the council has not promoted this venue adequately as they see it being away from the city centre where they seem to have most of their focus on lately. Ask the smaller theatre groups or even high schools if they are able to utilise the facility as it would be a shame to see it lost and I definitely wouldn't like to see it turned into a toilet block. I agree also functions at roundhouse park are also great but there are a number of issues which arise here also, lack of public toilets (nothing worse than having a fabulous event on but being surrounded by porta-loos what a joke). Lack of FREE parking, most times you have to pay admission for the event so to throw the cost of parking on just adds to the cost of attending.

brett@skymesh.co m.au

Sep 16 15 09:48:25 am

I believe it should be removed all together. It's not used and is simply an extra expense to rate payers. I do like G's idea of an outdoor cinema, but this would only be able during fine weather conditions and we all know that Tasmania doesn't have a great deal of that.

mccoy9@hotmail.c om

Sep 17 15 11:04:50 am

As a playing member of the City of Devonport Brass band, we have enjoyed using the Sound Shell in previous years to perform at the Carols by Candlelight event. I would like to see the site retained and the roof repaired, so that there is an outdoor performance area available for our community. I recommend engagement with other musical groups in the Devonport region so this space can be more frequently used.

robertapse@gmail. com

ITEM 5.1

mccoy9@hotmail.com;; Mccoy9;;DEVONPORT, TAS;;26-35;;Male

robertapse@gmail.com; ;RobertApse;;Devonport ;;36-45;;Male

PAGE 10 Sound Shell community comments - letter from G Russell

ITEM 5.1

ATTACHMENT [2]

PAGE 11 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

5.2

STORMWATER STRATEGY - YEAR 3 STATUS File: 26141 D387209

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.2

Provide and maintain stormwater infrastructure to appropriate standards

SUMMARY To report to Council on the progress of the actions outlined in the Devonport City Council Stormwater Strategy.

BACKGROUND Council‟s Stormwater Strategy (Strategy) was adopted in January 2012. The objective of the Strategy is to protect people and property from damage due to flooding. The Strategy considers past history of localised flooding and Council‟s statutory responsibility to protect people and property from flooding. In developing its Stormwater Strategy with an emphasis on system capacity and effectiveness, the Council has also been mindful of the need to protect the environment. This strategy is consistent with the State Stormwater Policy.

STATUTORY REQUIREMENTS Section 20 of the Local Government Act 1993 states that: “In addition to any functions of a Council in this or any other Act, a Council has the following functions (including) to provide for the health, safety and welfare of the community.” This includes protection of people and property from flooding. The Urban Drainage Act 2013 was introduced after the adoption of the Strategy. Section 10 of the Act states that: “A Council must develop a stormwater system management plan for the urban area of its municipal area within 6 years after the day on which this Act commences. A stormwater system management plan is to specify – (a)

plans for the management of any assets used for the delivery of a stormwater service; and

(b)

the level of risk from flooding for each urban stormwater catchment in the public stormwater system; and

(c)

any other matters prescribed in the regulations or that the council considers appropriate.”

DISCUSSION Implementation of the Strategy is largely the responsibility of the Infrastructure and Works Department, with input from internal and external stakeholders. Of the 21 actions, 12 are underway or ongoing, 4 are complete and 5 yet to commence. Some of the actions that are ongoing have become standard practice. There is opportunity to review how these are documented in future revisions of the Strategy. ITEM 5.2

PAGE 12 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

The main achievements so far have been: 

Completion of survey and hydraulic modelling of 7 stormwater catchments (19% of urban area), with an additional 8 underway (27% of urban area). This has allowed a risk assessment of the catchments to be undertaken which is a legislative requirement. The modelling and risk assessment allow improvement works to be designed and prioritised effectively.



Completion of a major condition assessment (5% of pipe assets) using CCTV to improve understanding of overall asset condition.



Continuation of funding of a capital program increasing capacity in stormwater catchments that represent the greatest risk.



Installation and maintenance of stormwater quality improvement devices including litter baskets, slit traps, and outlet nets.

COMMUNITY ENGAGEMENT No community engagement has been undertaken in preparation of this report.

FINANCIAL IMPLICATIONS The funding source for each action is outlined in Attachment 1 of this report.

RISK IMPLICATIONS 

Asset & Property Infrastructure Implementation of the action plan will ensure that stormwater assets are suitable and sustainable long-term.



Environmental Sustainability Implementation of the action plan will result in positive environmental outcomes.



Risk Management Practices The risk assessment undertaken on each catchment will ensure that works are prioritised to achieve the most benefit.

CONCLUSION Progress has been made to implement the actions listed in the Devonport City Council Stormwater Strategy since its adoption in January 2012. A review of the Strategy will be undertaken in 2016-17.

ATTACHMENTS 1.

Stormwater Strategy - Action List - Year 3 Status

RECOMMENDATION That it be recommended to Council that the report of the City Engineer be received and that Council note the status of actions listed in the Devonport City Council Stormwater Strategy. Author: Position:

Michael Williams City Engineer

Endorsed By: Position:

ITEM 5.2

Matthew Atkins Acting General Manager

PAGE 13 Stormwater Strategy - Action List - Year 3 Status

ATTACHMENT [1]

STORMWATER STRATEGY ACTION LIST Resources Required: A-OPEX – Annual Operational Expenditure F-OPEX – Future Operational Expenditure F/A CAPEX –Capital Expenditure No

Action

Resources

Responsibility

Timeframe

Status

Complete the modelling of all stormwater catchments in the municipality and use these models to assess the impacts of developments and improvements that are under consideration

F/A Opex

Infrastructure and Works

1-5 years

Underway. This is an ongoing project involving extensive survey, consultant and internal resources. Work is scheduled for completion in 2020.

Investigate alternatives to flood flow capacity upgrades

F/A Opex

Infrastructure and Works

1-5 years

Underway. As part of the modelling of each catchment, the most effective flood mitigation measures are determined. So far this has typically been pipe capacity upgrades in combination with other control measures.

Investigate the effects of predicted sea level and rainfall intensity changes on the stormwater system and take this into account when designing system improvements and prioritising works in conjunction with other Council operations

A - Opex

Infrastructure and Works

Ongoing

Ongoing. There have been projects completed to prevent tidal backflow at stormwater outfalls at Church St and Mersey Bluff. Future projects are planned at Coles Beach and Mersey Bluff.

Enforce the minimum floor level requirements of the Tasmanian Building Code

N/A

Development and Health Services

1-2 years

Ongoing. This is the part of the building approval process.

ITEM 5.2

PAGE 14 Stormwater Strategy - Action List - Year 3 Status

ATTACHMENT [1]

Infrastructure and Works, Development and Health Services Infrastructure and Works,

1-2 years

Ongoing. Conditions are placed on Development Applications as required.

2-3 years

Yet to commence.

A – Opex

Infrastructure and Works

2-3 years

Underway. This occurred with the increase in volume of the Gatenby Drive basin as part of a private development. Other opportunities will be pursued when available

Consider an application of stormwater cash-in-lieu fee arrangements for funding the upgrade of stormwater systems to achieve the set standards – this would apply to cases where it can be demonstrated that flow detention provision in a new subdivision is impracticable

A – Opex

Infrastructure and Works, Development and Health Services

2-3 years

Complete. An application of stormwater cash-in-lieu system has been investigated and identified issues including workability of a cash-in-lieu system.

Schedule ongoing regular CCTV condition assessment to update existing records of the condition of ageing stormwater pipelines

A – Opex

Infrastructure and Works

Ongoing

Ongoing.

Review and update the draft Devonport Stormwater Quality Strategy 2005 and implement the amended strategy

A – Opex

Infrastructure and Works, Development and Health Services

1-2 years

Yet to commence. This document is to be integrated into future revision of the Devonport Stormwater Strategy.

Install stormwater quality improvement devices in locations where pollutant loads are significant

F/A Opex F/A Capex

Infrastructure and Works, Development and Health Services

Ongoing

Ongoing through capital and operational programs and through development controls.

Investigate and introduce legal provisions that set limits on impervious areas and implementation of requirements for the use of WSUD and creation of stormwater detention storages

A – Opex

Investigate converting public reserves or DCC freehold land into detention basin, wetlands, or bioretention basins

A – Opex

Consider jointly developing detention basin with private developers for new developments

ITEM 5.2

PAGE 15 Stormwater Strategy - Action List - Year 3 Status

ATTACHMENT [1]

Install and maintain gross pollutant traps (GPT) for major developments or litter baskets in stormwater pits where litter sources are localised in existing developed areas

F/A Opex F/A Capex

Infrastructure and Works,

Ongoing

Ongoing through capital and operational programs and through development controls.

Install litter nets on existing stormwater outfalls where this would be a cost effective and practicable method of intercepting litter and where source control cannot be effectively undertaken

F/A Opex F/A Capex

Infrastructure and Works,

Ongoing

Ongoing through capital and operational programs and through development controls.

Protect riparian vegetation on and natural waterways through conservation of existing vegetation, stabilisation of erosion sites, prevention of pollution, installation of flow calming measures and rehabilitation of damaged sites

F/A Opex F/A Capex

Infrastructure and Works,

Ongoing

Ongoing through capital and operational programs and through development controls.

Establish wetlands to retain water in the urban environment and provide passive water treatment

F - Capex

Infrastructure and Works,

2-3 years

Yet to commence. An appropriate location is yet to be determined.

Maintain a program of water quality testing, inspection of premises and policing of pollution and litter controls to minimise the likelihood of pollution of stormwater

A – Opex

Development and Health Services

2-3 years

Ongoing. Testing is undertaken at swimmable beaches from November to March.

Develop design standards to local requirements, using industry standard practice where appropriate

A – Opex

Infrastructure and Works,

1-2 years

Complete. The development and adoption by Council of the Tasmanian Standard Drawings and the capacity requirements of the Strategy are effective design standards.

Develop provision of support/promotion on document/flyer and upgrade Council website to include stormwater education to promote public understand the importance of stormwater improvements and benefits that they will bring

A - Opex

Infrastructure and Works, Development and Health Services

1-2 years

Complete. This information is available on Council‟s website.

ITEM 5.2

PAGE 16 Stormwater Strategy - Action List - Year 3 Status

ATTACHMENT [1]

Review 2012-2015 Action Plan and document outstanding and ongoing actions

A - Opex

Infrastructure and Works,

2 years

Complete.

Review the Strategy on a three yearly basis to ensure that it respects current engineering and planning principles

A - Opex

Infrastructure and Works,

3 years

Yet to commence. A review is programmed in 2016-17.

Develop 2015-218 Action Plan based on residual actions from 2012-2015 plan and identified future actions in â&#x20AC;&#x17E;Issues for Future Action Plansâ&#x20AC;?

A - Opex

Infrastructure and Works,

3 years

Yet to commence. A new action plan will form part of the 2016-17 Strategy review.

ITEM 5.2

PAGE 17 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

5.3

COUNCIL POLICY REVIEW - DRIVEWAY POLICY File: 29666 D387839

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report is provided to assist Council with the adoption of a revised Driveway Policy.

BACKGROUND The existing Driveway Policy clarifies the responsibilities of the property owner and Council‟s responsibility for driveway maintenance. Whilst compliance with legislative requirements associated with driveway ownership and maintenance has been in practice at Council for many years, a formal policy was adopted in August 2014.

STATUTORY REQUIREMENTS Section 35 of the Local Government (Highways) Act 1982 states: (1)

Where the corporation is of the opinion that works are necessary to be carried out in a highway under local management for the construction or repair of a vehicular crossing over a table-drain, gutter, or footpath at or opposite the entrance to land adjoining the highway, it may serve a written notice on the owner of the land requiring him to carry out those works within the time specified in the notice.

(2)

If the owner of any land does not, within the time specified in a notice served on him under this section, carry out the works to which the notice relates, the corporation may itself carry out those works and recover the expenses reasonably incurred in so doing from the owner of the land.

DISCUSSION The adoption of the Driveway Policy has provided a useful tool for communicating with property owners and other stakeholders. Application of the policy has highlighted that further clarification is required. Section 5 has been added to the Driveway Policy to clarify responsibilities associated with existing driveways, in particular: 

existing driveways where the grade makes access difficult or causes „scraping‟; and



existing driveways with limited sight distances.

COMMUNITY ENGAGEMENT Given the reviewed Driveway Policy is reflective of current practice, no community consultation has been undertaken as part of this report. The policy will be made available to the public on Council‟s website.

FINANCIAL IMPLICATIONS There are no financial implications as a result of this report. ITEM 5.3

PAGE 18 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

RISK IMPLICATIONS 

Asset & Property Infrastructure Failure to renew and maintain assets that Council is responsible for will have widespread negative outcomes including public safety.



Political/Governance Out of date, incomplete or defunct policies pose a risk to Council‟s performance and operations, particularly if not aligned with current legislative and best practice requirements and obligations.

CONCLUSION It is recommended that Council adopt the attached revised Driveway Policy which reflects Council‟s current approach in regard to driveway maintenance issues.

ATTACHMENTS 1.

Driveway Policy - DRAFT REVISION

RECOMMENDATION That it be recommended to Council that the report of the Infrastructure and Works Manager be received and noted and that Council adopt the revised Driveway Policy with immediate effect.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.3

Matthew Atkins Acting General Manager

PAGE 19 Driveway Policy - DRAFT REVISION

ATTACHMENT [1]

DRIVEWAY POLICY POLICY TYPE

POLICY ADOPTED (DATE)

MINUTE NUMBER

D388405

Council DOCUMENT CONTROLLER

City Engineer

PURPOSE SCOPE

POLICY

POLICY DOCUMENT NUMBER (TRIM)

RESPONSIBLE MANAGER

Infrastructure & Works Manager

STRATEGIC PLAN 2009-2030 (STRATEGY REFERENCE)

2.1.2 – Provide high quality, consistent and responsive development assessment and compliance processes

DATE OF NEXT REVIEW

June 2017

The purpose of this policy is to clearly define the ownership and maintenance responsibility for the various components of a driveway. This policy applies to all driveways on Council roads and State Government roads where Council has maintenance responsibility (refer to Roads and Jetties Act 1935). 1. Ownership and Maintenance - Urban In urban areas, there are up to three distinct parts to a driveway: 1.1. Vehicle Crossing – The vehicle crossing serves two purposes. It allows vehicles to safely access the driveway and conveys stormwater along the kerb. The vehicle crossing is a Council asset, the same as the upstream and downstream kerb. Council maintains the vehicle crossing so that it can effectively convey stormwater. 1.2. Driveway – The driveway is a private asset and the property owner is responsible for its maintenance. 1.3. Footpath (if footpath is present) – The section where the driveway crosses the footpath is considered to be part of the footpath. This is a Council asset and Council is responsible for its maintenance. If no footpath exists, then the property owner has full responsibility for the driveway. 2.

Ownership and Maintenance - Rural In rural areas there are up to three distinct parts to a driveway: 2.1. Driveway Culvert - Driveway culverts are private assets required to allow access over the table drain. The property owner is responsible for its maintenance. 2.2. Endwalls - Endwalls are private assets required to retain fill at the ends of culverts. The property owner is responsible for maintenance of these items. Council is responsible for maintenance of the table drain upstream and downstream of the endwalls. 2.3. Driveway - The driveway is a private asset and the property owner is responsible for its maintenance.

Council Projects that affect Driveways If Council undertakes road works which change the level of the footpath or road, then Council is responsible to change any ITEM 5.3

PAGE 20 Driveway Policy - DRAFT REVISION

ATTACHMENT [1]

components of the driveway necessary to suit the new levels. The new construction material will be the minimum standard required by the Tasmanian Standard Drawings. A property owner can request to upgrade their driveway at this time, although all additional costs must be borne by the property owner. If a Council project increases flow to a driveway culvert by the redirection of drainage paths, then Council is responsible for upgrading driveway culverts to suit. 4.

Private Projects that affect Driveways: Any person wishing to undertake construction or modification works to a driveway or property access within the road reserve must obtain a „Permit to Work in the Road Reserve‟. All works must be completed by a suitably qualified and experienced contractor to Council standards, to ensure that it is capable of withstanding vehicle loads and to minimise future maintenance and risk to the public. Generally the number of driveways per property will be restricted to one. However, any person wishing to construct an additional driveway to a property must demonstrate to the satisfaction of Council that the driveway can be used safely, will not increase risk to the public and will not adversely impact parking in the local area. All costs for construction of new driveways are to be borne by the property owner. This may include replacement of the footpath section and utility covers to ensure that the area is suitable for vehicle loads. This may also include construction of a new crossover and reinstatement of kerb to replace a redundant crossover.

Existing Driveways: Some existing driveways have grades that make access difficult or cause „scraping‟. Addressing this issue is the responsibility of the property owner. Council approval is required prior to any works. The only exception is when the road crossfall is greater than 5%. In these cases, Council may install an „asphalt wedge‟ or other improvement in accordance with the Tasmanian Standard Drawings. Some existing property accesses have limited sight distance. Council does not supply, install or maintain mirrors as a sight distance improvement device. If a property owner wishes to install a mirror, they must demonstrate that it will not negatively impact road safety and seek Council approval prior to installation.

Definitions For the purposes of this policy, the following definitions will apply: Driveway: the vehicular path that connects the public road with a private property. A driveway may be bitumen sealed, gravel, pavers, concrete or other material.

ITEM 5.3

PAGE 21 Driveway Policy - DRAFT REVISION

ATTACHMENT [1]

Vehicle Crossing: the section of kerb that is laid back to allow vehicles to drive from the road into the driveway. Also known as the crossover. Table drain: the drain, usually a v-shape that runs parallel to the road. Culvert: a pipe used to convey stormwater underneath a road or driveway. Footpath: a narrow path designed for use by pedestrians, usually parallel to a road that may be directly beside the kerb or at the property boundary. Urban: areas that have kerb at the road edge. Rural: areas that have a table drain at the road edge, not a kerb Endwall (or headwall): interchangeable terms for the structure that retains fill at either end of the culvert. Many designs and materials are in use. LEGISLATION AND RELATED DOCUMENTS ATTACHMENTS (IF APPLICABLE)

Local Government (Highways) Act 1982 – Section 35 Roads and Jetties Act 1935 – Section 11 Tasmanian Standard Drawings (IPWEA/LGAT) Diagrams – Urban Driveway, Footpath at Boundary; Urban Driveway, Footpath at Kerb; Rural Driveway

ITEM 5.3

PAGE 22 Driveway Policy - DRAFT REVISION

ATTACHMENT [1]

ITEM 5.3

PAGE 23 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

5.4

CRADLE COAST WASTE MANAGEMENT RECYCLING BIN ASSESSMENT

GROUP

2014/15

File: 29119 D387840

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 1.4.1

Promote recycling, re-use and minimisation of waste materials within Council, to the community and businesses

SUMMARY This report aims to inform Council and the community of findings from the Cradle Coast Waste Management Group‟s (CCWMG) 2014/15 Recycling Bin Assessment.

BACKGROUND The CCWMG‟s Annual Plan and Budget for the 2014/15 financial year was endorsed by Council in July 2014. The plan includes numerous actions which are progressively rolled out during the year and funded through the voluntary waste levy applied to Council landfills in the Cradle Coast region. The CCWMG are in the process of finalising an annual report for the 2014/15 financial year which will be provided to Council‟s, to report on the status of actions within the annual plan. However action 2.8 of the annual plan is outlined below and is the subject of this report. “Action 2.8: Deliver residential recycling bin assessments across the region.” Dulverton Waste Management (DWM) was engaged to undertake the assessments and prepare a report for the CCWMG. The aim of the assessments included identifying and quantifying contents, identifying contaminants and to provide individual education and feedback to residents on their recycling habits. A full copy of the report is attached.

STATUTORY REQUIREMENTS The CCWMG is a working group of the Cradle Coast Authority (CCA). The CCA is established as a Joint Authority under Section 30 of the Local Government Act 1993.

DISCUSSION The recycling bin assessments were undertaken by DWM between April and June 2015. The assessments involved officers assessing the content of recycling bins as they were being emptied into the recycling collection truck. This approach resulted in a significant improvement in the capturing of contamination data from previous assessments, as officers were able to view the entire bin contents. Bins that contained over 10% contamination in volume were assessed as „fail‟. The assessments also involved the contents of the recycling collection trucks being sorted for contaminates and then weighing the contaminates. Suburbs were randomly selected for the assessment, however suburbs that recorded high contamination rates in the 2013/14 assessments were reassessed. The following locations were assessed in the Devonport Municipality: ITEM 5.4

PAGE 24 Report to Infrastructure Works and Development Committee meeting on 12 October 2015



Nicholls/George Street (reassessed from 2013/14)



Pardoe Downs (reassessed from 2013/14)



Chichester Drive (reassessed from 2013/14)



Nixon Street (reassessed from 2013/14)



Berrigan Road, Miandetta

The results from the bins assessed in Devonport are detailed within the attached report on page 18. The results show that from the bins assessed within Devonport, soft plastics (plastic bags, plastic film etc) were the most prominent form of contamination. The results also show that the „fail‟ rate for the Devonport Municipality increased from 8% in the 2013/14 assessments to 13% in the 2014/15 assessments. The report does highlight that a change in the assessment methodology may have contributed to the increase. The intention is that following the education campaign targeting reducing plastic and foil food bag contamination in kerbside recycling bins, the CCWMG will conduct another round of assessments later in 2015/16. The locations will again be based on suburbs that had an average or above average contamination rate from the 2014/15 assessments.

COMMUNITY ENGAGEMENT Community engagement was undertaken by the CCWMG as part of the recycling bin assessments. A media campaign was conducted to notify residents prior to the assessments being undertaken. This included newspaper advertisements, two weeks of radio advertising, „Rethinkwaste‟ website updates and inclusion in Mayor‟s messages, Council websites and social media.

FINANCIAL IMPLICATIONS There is no impact on the Council‟s operating budget as a result of this recommendation. It is noted that Council‟s recycling collection contract is impacted financially from the volume of contamination within the collection and therefore it is beneficial to minimise the amount of contamination as much as possible.

RISK IMPLICATIONS There are no notable risks to Council associated with the recommendation of this report.

CONCLUSION The CCWMG 2014/15 Recycling Bin Assessment Report was undertaken as part of its annual plan of activities. It is presented to the Infrastructure and Works Committee for information and noting.

ATTACHMENTS 1.

Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

PAGE 25 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

RECOMMENDATION That it be recommended to Council that the Cradle Coast Waste Management Groupâ&#x20AC;&#x;s 2014/15 Recycling Bin Assessment Report be received and noted.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.4

Matthew Atkins Acting General Manager

PAGE 26 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 27 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 28 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 29 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 30 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 31 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 32 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 33 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 34 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 35 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 36 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 37 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 38 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 39 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 40 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 41 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 42 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 43 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 44 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 45 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 46 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 47 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 48 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 49 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 50 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 51 Cradle Coast Waste Management Group 2014/15 Recycling Bin Assessment Report

ITEM 5.4

ATTACHMENT [1]

PAGE 52 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

5.5

160B SHEFFIELD ROAD DRAINAGE - INDEPENDENT REPORT File: 8521 D388980

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.2

Provide and maintain stormwater infrastructure to appropriate standards

SUMMARY This report provides a summary of the consultant‟s report received regarding the drainage issues relating to 160B Sheffield Road and Gibson Court subdivision.

BACKGROUND A dispute regarding drainage at 160B Sheffield Road has been ongoing between Mr and Mrs Wyllie (the owners), and Council since the construction of the nearby Gibson Court subdivision in 2008. The owners are concerned that as a result of the construction of the Gibson Court subdivision, the western end of their property has become excessively damp with water no longer being able to drain away. Council‟s technical staff have undertaken a number of investigations and do not support the opinion that the construction of Gibson Court is the primary reason for the drainage issues. Notwithstanding that, various attempts and offers have been made with a view of resolving the owners‟ long standing grievances in a practical and conciliatory manner. This has included requiring additional drainage works by the developer of the Gibson Court and also the construction of an open drain on the property south of the Wyllie‟s. In late 2014 the Wyllie‟s attended a Council workshop to raise their concerns and discuss the matter with Aldermen. The issue became the subject of a Council report and it was resolved in January 2015 (Min Ref 3/15 refers): “That Council engage a suitable consulting firm to prepare a report on the drainage issues related to 160B Sheffield Road and Gibson Court subdivision with a requirement that the Consultant engaged be required to consult directly with the property owners.” This report is provided to summarise the report received from the consultant.

STATUTORY REQUIREMENTS Section 19 of the Urban Drainage Act 2013 describes Council‟s obligation regarding the provision of drainage services to a property which is limited to the provision of a stormwater connection point to each property. Council has no obligation to drain surface water and groundwater from private properties.

DISCUSSION “160B Sheffield Road Stormwater Assessment” (the report) by SEMF Pty Ltd details the results and conclusions as to the possible or probable causes of the localised ponding the owners of 160B Sheffield Road have noted. The report makes recommendations on how the issue can be addressed. A copy of the report is attached.

ITEM 5.5

PAGE 53 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

The investigation by SEMF Pty Ltd included: 

a review of Council‟s documentation;



an interview with the owners;



a site investigation including test pits, an analysis of the vegetation on site; and



an analysis of historic mapping and weather data.

The report noted that the overland sheet flow path that existed prior to the development has been altered due to: 

changes in ground levels from the road construction of Gibson Court;



construction of the units at 32 Gibson Court; and



construction of the fence along the boundary between 32 Gibson Court and 160B Sheffield Road.

Figure 1 below shows the overland sheet flow paths that existed prior to the Gibson Court subdivision. It is important to note that the pre-development flow was described as sheet flow not a formal drainage path and that it is not uncommon for sheet flow to be affected as a result of development.

Figure 1: Pre-development flow paths The report concludes that the excavation of a swale drain and the installation of a subsoil drain along the northern boundary of 160B Sheffield Road would be effective in replicating the conditions that existed prior to the development of Gibson Court. A sketch of the proposed works is attached. However, the report does not make a recommendation as to which if any party should be responsible for undertaking the proposed works. ITEM 5.5

PAGE 54 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

Drainage of private property is the responsibility of the property owner. Council does not have a legal obligation to drain surface water and groundwater from private property. The rear boundary of 160B Sheffield Road is on the eastern side of Figure of Eight Creek. The property owner has the opportunity to drain their property to this natural watercourse. No formal drainage paths were disrupted due to the construction of the Gibson Court subdivision or the construction of the units at 32 Gibson Court. Therefore Council has met the requirements of the Urban Drainage Act 2013 and does not have a statutory requirement to undertake the proposed works. However, the report does conclude that the Gibson Court subdivision has impacted the sheet flow path of water from 160B Sheffield Road and therefore Council may wish to assist the owner with the construction of a swale drain and subsoil drainage. This will be likely to replicate the former overland sheet flow path and eliminate the impact from the construction of Gibson Court. However it should be noted that this will not eliminate the historical ponding issues that existed prior to the construction of the Gibson Court subdivision.

COMMUNITY ENGAGEMENT As part of the report, the consulting engineer met with Mr Wyllie at his property to discuss the drainage issues. A copy of the SEMF Pty Ltd report has been provided to Mr and Mrs Wyllie.

FINANCIAL IMPLICATIONS The cost to install the subsoil drainage and swale drain as detailed in the report prepared by SEMF Pty Ltd (including the removal of the trees that are located along the boundary) is estimated to be $12,000.

RISK IMPLICATIONS Should Council maintain its statutory position, the property owner is unlikely to accept the outcome and may continue to pursue the matter.

CONCLUSION A dispute regarding drainage at 160B Sheffield Road has been ongoing between the owners and Council since the Gibson Court subdivision was constructed and the construction of the units and fence at 32 Gibson Court. An independent report from SEMF Pty Ltd details the drainage issues and provides a solution which involves constructing subsoil drainage and a swale drain along the boundary between 160B Sheffield Road and 32 Gibson Court at an estimated cost of $12,000. Council does not have a legal obligation to drain surface water and groundwater from private property, however with a view of settling the matter Council could offer to fund the works.

ATTACHMENTS 1.

160B Sheffield Road - SEMF report on stormwater

160B Sheffield Road - proposed stormwater improvements - SEMF

ITEM 5.5

PAGE 55 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

RECOMMENDATION Option 1: That it be recommended to Council that: 1.

the report of the City Engineer be received and noted and;

an offer be made to Mr and Mrs Wyllie to fund the construction of a subsoil drain and swale drain along the northern boundary of their property at 160B Sheffield Road as recommended by consultants SEMF Pty Ltd.

Option 2: That it be recommended to Council that the report of the City Engineer be received and noted and that Council take no further action on the matter.

Author: Position:

Michael Williams City Engineer

Endorsed By: Position:

ITEM 5.5

Matthew Atkins Acting General Manager

PAGE 56 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 57 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 58 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 59 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 60 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 61 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 62 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 63 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 64 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 65 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 66 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 67 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 68 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 69 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 70 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 71 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 72 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 73 160B Sheffield Road - SEMF report on stormwater

ATTACHMENT [1]

ITEM 5.5

PAGE 74 160B Sheffield Road - proposed stormwater improvements - SEMF

ATTACHMENT [2]

ITEM 5.5

PAGE 75 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

6.0

INFRASTRUCTURE AND WORKS MONTHLY UPDATE

6.1

INFRASTRUCTURE AND WORKS REPORT File: 29528 D386471

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of August and September 2015.

BACKGROUND The report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are:             

Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycle ways Streetscape Design (incl. lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl. playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and trails Public Buildings (incl. public halls, toilets) Marine Structures (incl. jetties, boat ramps) Recreation and open space planning

STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.

DISCUSSION 1.

2015/2016 Capital Works Program 1.1. Work is progressing well on the 2015/16 Capital Works Program. The monthly capital works report combining both the physical progress and the financial status has been attached to this report. Overall the program is progressing as planned with no significant issues. Items of note are outlined in detail below.

ITEM 6.1

PAGE 76 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

1.2. Pilgrims Road Pipe Extension & Manhole – a new manhole, along with two pipes were installed as culverts to stabilise the area that had been damaged by heavy traffic.

1.3. Reseal Program 2015/16 – the annual reseal program is progressing well with the majority of the preparation works and asphalt resealing completed.

1.4. River Road Widening Stage 3 – construction is progressing for the final stage of the widening of River Road.

ITEM 6.1

PAGE 77 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

1.5. Stormwater Outlet Risk Management Coles Beach – construction of the beach outlet is progressing. Banks are to be rock lined and planted out for stability.

1.6. Mersey Vale Memorial Garden – the construction of this new facility is nearing completion, with only minor works and some additional plantings remaining.

1.7. Mersey Vale Modern Burial System – pre-cast concrete components are being constructed off site. It is anticipated that onsite construction will commence in late October. 1.8. Aquatic Centre Waterslide Fibreglass Flume Renewal – components of the existing slide were removed and taken off-site to be re-fibre glassed. The slide will be reconstructed in time for the outdoor pool season. 2.

Management 2.1. The following table is a summary of the action requests for the Infrastructure and Works Department: Number of Action Requests completed in Aug & Sept Balance of Actions Requests as at 1/10/2015

ITEM 6.1

372 283

PAGE 78 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

2.2. The following graph details the breakdown of the action requests completed during August and September:

Completed Action Request Monthly Breakdown 9% Buildings

Cemeteries

26%

Footpaths 9%

Parking Parks Roads Service Assistance

6% 3%

Signage Stormwater

Trees

19%

Waste

2.3. The following graph details the total number of action requests completed this financial year by the Infrastructure & Works Department: Completed Action Requests 300

250

200

150

100

Monthly Total

Jun-15 259

Jul-15 271

Aug-15 221

Sep-15 151

Oct-15 0

Nov-15 0

Dec-15 0

Jan-16 0

Feb-16 0

Mar-16 0

Apr-16 0

May-16 0

Technical and Engineering 3.1. Black Spot Program nominations â&#x20AC;&#x201C; further to the update previously provided to Council regarding nominations for the 2016/17 Black Spot Program nominations there was two late changes to the submissions:

ITEM 6.1

PAGE 79 Report to Infrastructure Works and Development Committee meeting on 12 October 2015



Tarleton, Riverview Avenue to Bridge Road – was not submitted – Department of State Growth had some concerns that the proposal may have some negative consequences.



Best/Formby – there was a very recent casualty crash here which was consistent with other crashes at this site (northbound traffic failing to stop at the red light). The submission proposes to change the signals so that instead of a green left turn arrow, it would show as flashing amber. This would mean that a northbound driver sees no green. The proposal also included resealing the intersection.

3.2. Intersection crash data is compiled quarterly. The following table details crash data for the previous 5 years. Crashes have reduced by 2% in the last three months and reduced by 3.2% over the past year. Crash data for previous 5 years Rank this Qtr.

Rank prev. Qtr.

Total

Current Controls

Casualty

NonCasualty

Middle Rd - Stony Rise Rd

RAB complete

Best St - William St

Signals

Best St - Gunn St

Signals

Elizabeth St - Formby Rd

Give way

Oldaker St - William St

Signals

Fenton St - Stewart St

Give way

Formby Rd - Bass Hwy

Interchange Signals

Middle Rd - Bass Hwy

Interchange Give Way

Oldaker St - Ronald St

RAB

Best St - Formby Rd

Signals

Site Location

3.3. The following is a summary of the projects capitalised in August 2015 and September 2015: Number of projects capitalised in Aug & Sept (to 30/9/2015) Total value of capitalisations in Aug & Sept Total value of Works in Progress (WIP) as at 16/9/2015 Number of projects awaiting capitalisation next month

34 $1,984,108 $3,655,015 1

3.4. Seven National Heavy Vehicle Regulator Assessments were completed in August and eight were assessed in September. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued so far this calendar year:

ITEM 6.1

PAGE 80 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

National Heavy Vehicle Regulator Assessments 60

0 2015

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

2014

Oct

Nov

Dec

3.5. The following graph details the engineering development assessments that have been completed to date this calendar year: Development Application Engineering Assessments 35

Jan-15

Feb-15 Mar-15

Building Assessments

Subdivision Assessments

Planning Assessments

Pre Assessments

Apr-15 May-15 Jun-15

Jul-15

Aug-15

Sep-15

ITEM 6.1

Oct-15

Nov-15 Dec-15

PAGE 81 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

3.6. The following graph details the Road Occupational Permits that have been issued so far this calendar year: Road Occupation Permits 2015 12

Public

Tas Gas

Aurora/Telstra

Taswater

3.7. The following graph details the Dial-before-you-dig requests that have been processed this calendar year:

DBYD - Dial Before You Dig Requests 180 160 140 120 100

2015

2014

2013

40 20 0 Jan Feb Mar Apr May Jun

ITEM 6.1

Jul Aug Sep Oct Nov Dec

PAGE 82 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

3.8. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year:

337 Certificate Requests 90

80 70 60 50

2015

2014

2013

10 0 Jan Feb Mar Apr May Jun

Jul

Aug Sep Oct Nov Dec

Operational Contracts 4.1. The following table details the contracts for Council managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: Contract No. & Contractor/Supplier: Contract - 1293 Contract - 1295

Description of Contract: Aquatic Centre Water Slide Renewal – Penguin Composites Pty. Ltd. Coraki Street Kerb Renewal – Kentish Constructions & Engineering Co. Pty. Ltd.

$ Value: (exc. GST) $89,000 $79,194

4.2. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract No. & Contractor/Supplier: Contract - 1240

Contract - 1246

Contract 1265

Description of Contract: Mechanical Services Maintenance – The original contract signed in June 2013 was for a 2 year period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted. Purchase & Removal of Scrap Metal – The original contract signed in June, 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted. Supply & Delivery of Pre-mixed Concrete – The original contract signed in June, 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review the option for the additional 12 months was accepted.

ITEM 6.1

$ Value: (exc. GST) $17,400 per annum

Estimated recoverable income for 15/16 financial year is $20,000 $50,000 per annum

PAGE 83 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

Civil Works and Stormwater Maintenance 5.1. Maintenance in accordance with the Service Level Document, undertaken in August and September included: 

weed spraying of open drains



replacement of footpath and kerb & channel in Pelion Place



footpath replacements in Penambul Drive & Tarleton Street



alterations to the existing bus stop in North Caroline Street

ITEM 6.1

PAGE 84 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

5.2. Next month it is anticipated that civil works and stormwater maintenance works will include:



repairs to damaged brickwork within centre traffic islands of round-abouts



scheduled inspections of stormwater pipes and pollution traps

Parks and Reserves Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in August and September included:





upgrading the RV Dump Point at Girdlestone Park



relocation of concrete plinths at Mersey Vale Memorial Cemetery



ITEM 6.1

PAGE 85 Report to Infrastructure Works and Development Committee meeting on 12 October 2015



mulching and edging around park trees



changeover of sport grounds from winter sport to summer sporting, including removal of goal posts and uncovering concrete cricket wickets



turf renovation at the Devonport Oval at the end of the football season, including rotary hoeing uneven areas, levelling the cricket wicket, digging out the ends of the cricket wicket and installing new drainage material.

6.2. Next month it is anticipated that parks and reserves maintenance works will include: 

aerating, over sowing with ryegrass and fertilizing all six sports grounds in preparation for the summer sports seasons



major maintenance will be completed on the Figure of Eight Creek Bridget behind Gibson Court including reinstatement of the washed out sections of bridge abutments enabling the bridge to be re-opened

ITEM 6.1

PAGE 86 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

6.3. Mersey Vale Memorial Cemetery interment figures to date this calendar year are as follows:

Mersey Vale Cemetery Interment Figures 20 18 16 14 12 10 8 6

4 2 0 Jul-15 12

Burial

Aug-15 10

Sep-15 14

Oct-15

Nov-15

Dec-15

Jan-16

Feb-16

Mar-16

Apr-16

May-16

Jun-16

Ash Interment

15/16 Monthly Total

14/15 Monthly Total

13/14 Monthly Total

Building and Facilities Maintenance 7.1. Maintenance in accordance with the Service Level Document, undertaken in August and September included: 

re-staining the seats at the Bluff Plaza



replacement of the stage flooring at the Devonport Entertainment and Convention Centre



essential maintenance inspections for building compliance



routine maintenance including washing the exterior of buildings

7.2. Next month it is anticipated that building and facilities maintenance works will include: 

replacement of section of gutter at Home Hill ITEM 6.1

PAGE 87 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

re-staining street furniture in the East Devonport CBD

 8.

Waste Management Operations 8.1. Waste Management Services were conducted in accordance with the Service Level Document during August and September. Items of note include: 

754 tonnes of waste concrete was crushed ready for resale



762 drums were collected through the DrumMuster program

8.2. The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station: Waste & Recycling Monthly Figures 1400

1200

1000

800

600

400

200

0 Domestic Waste (tonnes)

Jul-15 567

Aug-15 520

Sep-15 617

Domestic Recycling (tonnes)

125

123

186

Total Waste to Landfill (tonnes)

1218

1136

1278

Oct-15

Nov-15

Dec-15

Jan-16

Feb-16

Mar-16

Apr-16

May-16

8.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: Item:

July 2015

Aug 2015

Sept 2015

YTD Total

14/15 Total

Asbestos – large loads

0 tonnes

3.4 tonnes

1.5 tonnes

4.9 tonnes

5.52 tonnes

Asbestos – small loads

7m3

14m3

11m3

32m³

181m³

Mattresses

118

431

Vehicle Loads – up to 0.5m³

326

441

559

1326

6555

Vehicle Loads – 0.5m3 to 1.5m³

1109

726

1076

2911

10237

Vehicle Loads – 1.5m³ to 2m³

389

354

594

1337

6883

37 tonnes

13 tonnes

46 tonnes

96 tonnes

1711 tonnes

Truck Loads – landfill waste

ITEM 6.1

PAGE 88 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

Truck Loads â&#x20AC;&#x201C; non-landfill waste

109 tonnes

65 tonnes

54 tonnes

228 tonnes

831 tonnes

DCC Garbage Trucks (Domestic & Commercial Collection Services)

730 tonnes

643 tonnes

787 tonnes

2160 tonnes

7656 tonnes

Steel Recycling

82 tonnes

72 tonnes

87 tonnes

241 tonnes

687 tonnes

e-Waste

8 tonnes

1.8 tonnes

0 tonnes

9.9 tonnes

93.48 tonnes

307

Tyres

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.

RISK IMPLICATIONS Any specific risk implications will be outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.

CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.

ATTACHMENTS 1.

Capital Works Summary - Sept 2015

RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 6.1

Matthew Atkins Acting General Manager

PAGE 89 Capital Works Summary - Sept 2015

ATTACHMENT [1]

Devonport City Council Capital Works Income & Expenditure Report 30 Sept 2015 Income 2015/16 Additional Funds Annual Budget Carried forward $ $

Total Budget Available $

Expenditure 2015/16 External Funding (incl. in total) $

Forecast $

11,000 30,000 1,437,888 1,478,888

Actual $

Commitments $

Balance Total Expenditure $

Remaining Funds $

Performance Measures

Works Start Month

Works Completion Month

% Budget Spent

Comments

Summary Open Space & Recreation Facilities Stormwater Transport Living City Plant & Fleet Other Equipment Total Capital Works

1,296,500 360,000 739,000 4,653,000 2,496,000 590,700 415,000 10,550,200

1,335,591 23,418 130,246 3,341,822 42,391 15,000 4,888,468

2,632,091 383,418 739,000 4,783,246 5,837,822 633,091 430,000 15,438,668

270,710 490 52,850 194,996 1,783,738 (3,121) 25,788 2,325,451

961,224 22,452 1,614,605 10,588 68,005 2,676,876

1,231,934 490 75,303 1,809,601 1,794,326 (3,121) 93,793 5,002,326

1,400,157 382,928 663,697 2,973,645 4,043,496 636,212 336,207 10,436,342

Open Space & Recreation CP0050

CEEP - Energy Efficiency Funding

CP0106 CP0098 CP0099

Mersey Vale Memorial Garden CP0106 Meercroft Park - reserve car park Mersey Vale - MBS stage 1

23,207

192,358 82,087 967,266

53,796 192,923

CP0107

Victoria Parade - Sea Wall Height Extension - South of Jock Littler Pavilion Devonport Rec Centre & EDRC - Additional CCTV Installation Devonport Oval - Cricket Club Roof Replacement Picnic Table & Bench Seating Renewal Pioneer Park - New Toilets & Parenting Facilities Devonport Oval - Facilities Plan Actions

20,000

1,374

8,000 42,000 30,000 160,000 700,000

571 -

35,000

CP0114 CP0115 CP0116

Path Renewal Don Reserve - West of Don College between train crossings 50m Path Renewal Don Reserve -South of Aquatic Centre 60m Devonport Rec Centre - PA System Upgrade Devonport Oval Practice Wicket Upgrade

40,000 8,000 36,000

381 -

CP0117

Surf Club Training Room

17,500

CP0118 CP0119

Streetscape Tree Protection - Best Street Tree Guards Rooke Street Mall Play Equipment

22,000 50,000

22,000 109,081

CP0120 CP0121 CP0122 CP0123

Sister Cities - 20 year Anniversary , Commemorative Seat Julie Burgess Interpretive & Information Signage at RHP Signage Strategy - Actions TBA Aquatic Cenre Waterslide Fibreglass Flume Renewal

3,000 10,000 25,000 90,000

3,000 10,000 36,592 90,000

2,822

89,000

91,822

270,710

961,224

1,231,934

1,400,157

CP0108 CP0109 CP0110 CP0111 CP0112 CP0113

Total Open Space & Recreation

1,296,500

59,081

11,592

1,335,591

2,632,091

23,418 80,000 60,000

60,000 160,000 360,000

60,000 160,000 383,418

11,000

23,207

completed

151,150 962,683

41,208 82,087 4,583

CF Mar 2016 CF

Oct 2015 May 2016 Dec 2015

1,374

18,626

TBA

571 -

7,429 42,000 30,000 160,000 700,000

Sept 2015 Sept 2015 Nov 2015 Feb 2016 Jan 2016

Sept 2015 Oct 2015 Nov 2015 May 2016 Apr 2016

7.1% 0.0% 0.0% 0.0% 0.0%

34,943

Jan 2016

Feb 2016

0.2%

57 4,997 -

57 5,378 -

39,943 2,622 36,000

Feb 2016 Sept 2015 NA

Mar 2016 Sept 2015 NA

17,500

375 968

97,354 769,760

21,625 108,113 3,000 10,000 36,592 (1,822)

Sept 2015 Oct 2015

Oct 2015 Nov 2015

Feb 2016 TBA TBA Sept 2015

Feb 2016 TBA TBA Oct 2015

78.6% Construction works are nearing completion 0.0% 99.5% Pre-cast concrete components are being fabricated off site 6.9% Design being finalised Quotations have been received Construction to commence in October Design progressing Workshop to discuss scope of work held with Alderman 5th October

0.1% 67.2% Installation has commenced 0.0% Financial contribution towards practice wicket upgrade 100.0% Financial contribution towards new training facility 1.7% Design being finalised 0.9% Workshop to discuss EOI received with Alderman on 5th October 0.0% 0.0% 0.0% 102.0% Works progressing - to be completed prior to summer pool season 46.8%

Facilities CB0059 CB0069 CB0070

Public Art Mersey Vale Cemetery - Depot Shed & Staff Amenities Home Hill - Interpretive Signage

CB0071 CB0072

BSMC - Solar Panel Installation Fourways Car Park Toilet & Parenting Facilities Upgrade Total Facilities

23,418

30,000

490 -

23,418 79,510 60,000

TBA TBA TBA

490

60,000 160,000 382,928

TBA Nov 2015

TBA Jan 2016

30,000

490

0.0% 0.6% RFQ being reviewed 0.0% Application for external grant funding unsuccessful 0.0% 0.0% Design progressing 0.1%

Stormwater CS0039 CS0040 CS0041 CS0042 CS0043 CS0044 CS0045 CS0046 CS0047

Wattle Bank Close - Kerb & Open Drain Minor Stormwater Works Pilgrims Road Pipe Extension & Manhole William Street Stormwater Catchment Upgrade - Stage 5 Stormwater Outfall Risk Management - Coles Beach East Devonport Rec Centre Drainage Improvements Melrose Road - New Culvert near #772 Waverly Road _ New Culvert near #51 Manhole Lid Replacements

CS0048

Pit Replacements

CS0049

Reece Detention Basin Subsiol Drainage Renewal Total Stormwater

85,000 30,000 21,000 275,000 45,000 50,000 35,000 18,000 25,000

4,436 8,636 16,293 80 1,188 56 5,034

926 21,255 57 57 158

4,436 8,636 16,293 1,006 22,443 56 57 57 5,192

80,564 21,364 4,707 273,994 22,557 49,944 34,943 17,943 19,808

Nov 2015 May 2016 completed Apr 2016 Aug 2015 Nov 2015 Mar 2016 Mar 2016 Apr 2016

Dec 2015 May 2016 completed June 2016 Sept 2015 Dec 2015 Apr 2016 Mar 2016 Apr 2016

50,000

13,752

36,248

Apr 2016

May 2016

3,376 52,850

22,452

3,376 75,303

101,624 663,697

Jan 2016

Feb 2016

105,000 739,000

ITEM 6.1

5.2% 28.8% 77.6% 0.4% 49.9% 0.1% 0.2% 0.3% 20.8%

Quotations requested Pits installed on Kelcey Tier Road

Construction progressing

Design progressing & construction works progressively being undertaken 27.5% Design progressing & construction works progressively being undertaken 3.2% Quotations requested 10.2%

PAGE 90 Capital Works Summary - Sept 2015

ATTACHMENT [1]

Income 2015/16 Additional Funds Annual Budget Carried forward $ $

Expenditure 2015/16

Total Budget Available

External Funding (inc. Grants) $

2015 Forecast $

2015 Actual $

Commitments $

Balance Total Expenditure

Performance Measures

Remaining Funds $

Works Start

Works Completion

% Budget

Month

Spent

TBA

Nov 2015

Comments

Transport CT0104

Formby Road Car park Arcade Link

5,695

CT0112

Devonport Road Reconstruction - Turners Lane to McLeod Avenue

66,088

62,556

3,532

CT0118 CT0119 CT0127 CT0128 CT0129 CT0130 CT0131 CT0132 CT0133 CT0134 CT0135

Pedestrian Network Strategy (2012) Action Plan Implementation Stony Rise Rd - Middle Rd intersection New Roundabout William St Pavement Reconstruction - Stewart to Steele Stewart St Pedestrian Facilities River Road Rural - Widening Stage 3 Bellamy Road Bridge Renewal Reseal Program 2015-16 Devonport Road - Guardrail Terminals Forth Road - Guardrail Terminals Duncans Road Bridge Erosion Protection Signage Improvements - Ring Road Signage Implementation

37,758 16,990

37,758 16,990 400,000 20,000 250,000 225,000 700,000 20,000 50,000 25,000 50,000

17,261 13,052 270 12,051 1,859 46,507 4,017 1,682

304,227 161,136 147,300 531,634 -

17,261 317,279 270 173,187 149,159 578,142 4,017 1,682

37,758 (271) 82,721 19,730 76,813 75,841 121,858 20,000 50,000 20,983 48,318

Jan 2016 completed Oct 2015 Oct 2015 Sept 2015 Dec 2015 Aug 2015 Dec 2015 Jan 2015 Dec 2015 Aug 2015

Feb 2016 completed Dec 2015 Dec 2015 Oct 2015 Dec 2015 Feb 2016 Jan 2016 Feb 2015 Dec 2015 Sept 2015

0.0% 101.6% 79.3% 1.4% 69.3% 66.3% 82.6% 0.0% 0.0% 16.1% 3.4%

CT0136 CT0137 CT0138 CT0139 CT0140 CT0141 CT0142 CT0143 CT0144 CT0145 CT0146 CT0147 CT0148 CT0149 CT0150 CT0151 CT0152 CT0153 CT0154 CT0155 CT0156 CT0157 CT0158 CT0159 CT0160 CT0161 CT0162 CT0163

Nicholls Street New Footpath - Percy to St Brendan Shaw College Caroline Street New Footpath - John Street to EDRC Winspears Road Footpath Renewal Payne Avenue Car Park - Retaining Wall Renewal Minor Footpath Renewal North Street Kerb Renewal - West of William Street Road Traffic Device Renewal Street Light Provision Transport Minor Works William St Pavement Reconstruction - Steele to Tasman Coraki Street Kerb Renewal -Adina Place to Triton Road Kelcey Tier Road Pavement Renewal -Melrose Raod to Sherston Binda Place Renewal Torquay Road Pavement Renewal - Oak Crt to Canning Dr Parking Infrastructure Renewal Mersey Road Footpath Renewal - Dogs Home to Kelcey Tier Road Mersey Bluff Caravan Park -Internal Road Improvements Mersey Vale Cemetery -Seal Western Top Road Don Recreation Ground - Seal Car Park Tugrah Road New Footpath - North of Washington Drive Stony Rise Road New Footpath - Middle Road to Friend Street Stony Rise - Lawrence Drive Safety Improvements Middle Road -William Street to Bass Hwy Safety Improvements Kelcey Tier - Mersey Main Road Junction Improvement Devonport Road - McLeod Avenue to Horsehead Creek renewal Hiller Street & Ashburner Street Intersection Renewal Tarleton Street Pedestrian Facilities Forbes Street Pedestrian Facilities William Street Pedestrian Facilities

18,000 55,000 30,000 50,000 25,000 60,000 28,715 20,000 25,000 400,000 125,000 400,000 85,000 450,000 25,000 310,000 90,000 10,000 45,000 100,000 150,000 85,000 155,000 175,000

11,208 35 1,965 84 10,086 9,803 8,767 22,632 455 2,062 319 15,946 7,297 677 6,960

463 6,355 2,795 645 79,657 306,875 1,275 3,063 468 463

11,208 497 8,321 2,879 10,086 10,448 88,423 329,507 1,730 5,125 787 15,946 7,297 677 7,423

6,792 55,000 30,000 50,000 25,000 59,503 20,394 17,121 14,914 389,552 36,577 70,493 83,270 444,875 25,000 310,000 90,000 10,000 45,000 99,213 134,054 77,703 154,323 167,577

April 2015 Dec 2015 Feb 2016 Feb 2016 May 2016 Mar 2016 Nov 2015 TBA Dec 2015 Jan 2016 Sept 2015 Sept 2015 Jan 2016 Dec 2015 Dec 2015 Mar 2016 Apr 2016 Nov 2015 Nov 2015 May 2016 Oct 2015 Dec 2015 Apr 2016 Nov 2015 Jan 2016 May 2016 TBA TBA TBA

April 2015 Jan 2016 Mar 2016 Mar 2016 June 2016 Apr 2016 Nov 2015 TBA Jan 2016 Apr 2016 Oct 2015 Dec 2015 Feb 2016 Mar 2016 Jan 2016 Mau 2016 May 2016 Nov 2015 Dec 2015 June 2016 Nov 2015 Jan 2016 May 2016 Jan 2016 Mar 2016 June 2016 TBA TBA TBA

62.3% 0.0% 0.0% 0.0% 0.0% 0.8% 29.0% 14.4% 40.3% 2.6% 70.7% 82.4% 2.0% 1.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.8% 10.6% 8.6% 0.4% 4.2%

194,996

1,614,605

1,809,601

2,973,645

Total Transport

400,000 20,000 250,000 225,000 700,000 20,000 50,000 25,000 50,000 18,000 55,000 30,000 50,000 25,000 60,000 25,000 20,000 25,000 400,000 125,000 400,000 85,000 450,000 25,000 310,000 90,000 10,000 45,000 100,000 150,000 85,000 155,000 175,000 -

4,653,000

3,715

374,434

85,000 155,000 240,000 81,020 44,000 62,000 22,000

130,246

4,783,246

1,437,888

100.0% Pavement colouring to be completed in warmer weather 94.7% Quotation for asphalting of intersections has been accepted Waiting on DSG relocations (Best and Formby) Contract awarded Contract awarded Construction progressing Contract awarded Asphalt contract works progressing

Quotations requested Quotation for supply and installation of signage has been accepted Stage 1 has been completed

Forthside Rd guardrail replaced Pole replaced at Abel Tasman Caravan Park Works at Webberleys Rd/Forthside Rd complete Tenders have been called Construction progressing Contract awarded Design progressing Design progressing

Design progressing Works ready to commence Quotations requested Design progressing Tenders have been called Design progressing Design progressing

37.8%

Plant & Fleet

CF0013 CF0015 CF0014

Hire Plant Replacement Plan (including disposal proceeds) Minor Plant Replacement Plan (including disposal

294,000

0.0% List of identified items to be progressively purchased

96,700

14,979

81,721

15.5% List of identified items to be progressively purchased

proceeds) Fleet Replacement Plan (including disposal proceeds)

200,000

42,391

242,391

(18,101)

260,492

-7.5% List of identified items to be progressively purchased

590,700

42,391

633,091

(3,121)

636,212

25,647

68,005

93,652

146,348

141

189,859

Total Plant & Fleet

-0.5%

Other Equipment

CE0006

Office Equipment

240,000

CC0007

Information Technology - Renewal & Upgrades

175,000

15,000

190,000

Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY

415,000

15,000

430,000

8,054,200

1,546,646

9,600,846

2,496,000

3,341,822

2,496,000

3,341,822

5,837,822 5,837,822

10,550,200

4,888,468

15,438,668

Living City CB0068

Living City - Strategic Initiatives Total Living City

TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY

240000

141 1,478,888

1,478,888

0.1% Ongoing program of IT infrastructure upgrades

25,788

68,005

93,793

336,207

21.8%

541,713

2,666,287

3,208,000

6,392,846

33.4%

1,783,738

10,588

1,794,326

4,043,496

1,783,738

10,588

1,794,326

4,043,496

2,325,451

2,676,876

5,002,326

10,436,342

ITEM 6.1

39.0% List of identified items to be progressively purchased

June 2015

July 2016

30.7% Project to continue through duration of the year 30.7% 32.4%

PAGE 91 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

6.2

DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D388141

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of August and September 2015.

BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:     

Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.

STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:       

Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000

DISCUSSION 1.

Planning Reform Update The Land Use Planning and Approvals Amendment Bill has now been tabled in the Lower House. Unfortunately the Government has not accepted a local government proposal to leave the timeframe for permitted applications at 28 days. This appears to be largely based on election commitments. LGAT will lobby the opposition and Legislative Council strongly on this issue as a 21 day timeframe is considered extremely tight for councils with limited planning resources. The Bill has been amended to allow for a stop clock mechanism if there is a referral to TasWater as the timeliness of TasWater responses has been of concern at times.

ITEM 6.2

PAGE 92 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

At the same time the Planning Reform taskforce continues to progress towards the release of a draft Tasmanian Planning Scheme. It is understood that it is the intention of the Taskforce to have the proposed scheme available for discussion by the end of the year. An early draft released at a meeting of General Managers and Mayors, indicates that there will be 22 Zones supported by an as yet undetermined number of planning Codes. The second part of the process will be the drafting of the Local Provisions Schedules by individual Councils. These will consist of:      2.

Local zoning maps Local area objectives Particular purpose zones Specific area plans Site specific qualifications

Finalisation of Devonport Interim Planning Scheme 2013 The TPC has now met with Council officers, property owners and representors in relation to a number of properties on 14 August 2015. The meeting was labelled as a “hearing” for the purposes of the provisions of the Land Use Planning and Approvals Act 1993 but in reality it was more of an informal discussion to reach agreement about any changes that may be needed to zonings prescribed by the declaration of the Devonport Interim Planning Scheme. On 24 September 2015 the TPC advised that it had made urgent amendments to all Nine Cradle Coast Planning Schemes. The first group of urgent amendments arise from the Commission‟s assessment of the representations about the Cradle Coast Interim Planning Schemes contained in the consolidated section 30J report. The urgent amendments relate to matters raised in the representations or matters raised at meetings with councils, representors and the assessment panel. The urgent amendments are intended to correct errors or anomalies or remove any inconsistencies between the schemes and any Acts. All of these amendments were requested by Council. The second group of urgent amendments clarifies planning provisions in the interim planning schemes in relation to use and development of polytunnels. These amendments remove disparities between planning schemes and building regulation provisions. On 19 October 2015 TPC members, Council officers and some representors will conduct site inspections to allow the TPC to better understand the impact on development of land currently listed in the Reserved Residential Land Code of the Interim Planning Scheme. The TPC has indicated that it intends to finalise its consideration of all representations about the Interim Planning Scheme by the end of the year.

RMPAT Appeal – 2 Lot Subdivision at 16 Collins Way, Tugrah The Tribunal handed down its decision on this matter, based on written submissions by the parties on 18 September 2015. The decision is in the attachments. The Tribunal determined that the Bushfire Hazard Management Plan provided by the applicant as required by the Bushfire Prone Areas Code in the Interim Planning ITEM 6.2

PAGE 93 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

Scheme had been prepared by a person who, although an accredited person for the purposes of Part 3 of LUPAA, was not accredited at a level that would allow them to supply a Management Plan in relation to a subdivision. The applicant had conceded that this was in fact the case. Accordingly the Tribunal ruled that the planning permit was invalid. It is not yet clear whether the applicant will make a fresh application supported by an acceptable Bushfire Hazard Management Plan. 4.

RMPAT Appeal 56 Neilsens Road, Tugrah (Paintball Facility) Following the decision by Council to approve a development permit for this site at its meeting on 24 August 2015 an appeal was lodged with RMPAT. The grounds of the appeal were that the applicant had failed to provide a Bushfire Hazard Management Plan. Council had not required such a plan because the definition in the Application of the Code states that it applies only to “habitable buildings”. Section E1.3 of the Code is a definition of terms used in the Code. Unfortunately “habitable building” is not defined. The plans supplied with the application showed only toilet and office facilities. There is no intention for a caretaker to reside on the premises and therefore those facilities were not considered to be “habitable”. At a preliminary RMPAT conference on 18 September Shaun McElwaine represented Council and undertook to provide written submissions to the Tribunal. After researching the application of the Bushfire Code he has advised Council that while the term is not defined in the Code and also not defined in the Building Code of Australia (BCA) it may be that any building in classes 1 to 9 of the BCA is caught by the requirement. This is at odds with definitions proposed for amendments to the State Building Regulations which were recently supplied to Councils. Those amendments when introduced will not apply to the building work proposed for this site. At the time of writing this report formal submissions had not been made and the appeal had not therefore been determined. Regardless of the outcome of the appeal the Tasmanian Police Commissioner has not as yet considered the grant of a firearms licence.

DHS Statistical Report for the August and September 2015 Building Applications Building applications to the end of September at 64 are down on the same period last year which recorded 75. This may indicate a slowing of the building industry. There is, however, only a marginal difference in the value of building work associated with the applications as against the same period last year. Plumbing Applications Plumbing applications are also below last year‟s same period at 58 as against 75. This would seem to confirm a slight slowing in the building industry in Devonport.

ITEM 6.2

PAGE 94 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

As a result of reduced applications, the fact that council is no longer inspecting every plumbing stage and that it no longer carries out inspections for Kentish and Latrobe inspection numbers have significantly decreased. Planning Applications The total number of planning applications for both permitted and discretionary uses to the end of September stands at 39. The total number for the same period last year was 53. Of the applications received approximately half were for residential development being single dwellings or units. Environmental Health 26 immunisations have been administered in the period to date. This yearâ&#x20AC;&#x;s total numbers will not match last years as the State has reduced the range of students entitled to this free service. The Health team has so far carried out 78 food inspections and 280 street trading inspections, both figures being significantly higher than for the same period last year. In the three months to date the Health team has also investigated 34 complaints covering a range of issues including noise, litter and water. Animal Control Dog registrations to date are slightly lower than for the same period last year. Council is, however, about to conduct a door to door audit of premises which from past experience will result in a strong increase in registration numbers. Animal complaints continue to be an issue with 198 received to the end of the reporting period. These complaints cover numerous alleged offences from barking dogs through to wandering animals and dog attacks. Council continues to react quickly to animal complaints and for that reason at present only one complaint remains outstanding. 60 infringement notices have issued as a result of the investigation of animal complaints.

ITEM 6.2

PAGE 95 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

ITEM 6.2

PAGE 96 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

ITEM 6.2

PAGE 97 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

ITEM 6.2

PAGE 98 Report to Infrastructure Works and Development Committee meeting on 12 October 2015

COMMUNITY ENGAGEMENT No community engagement requirements attach to this report.

FINANCIAL IMPLICATIONS There are no financial implications as a result of this report

RISK IMPLICATIONS There are no specific risk implications as a result of this report.

CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in August and September 2015.

ATTACHMENTS 1.

RMPAT Appeal Decision Collins Way

RECOMMENDATION That it be recommended to Council that the Development and Health Services report be received and noted.

Author: Position:

Brian May Development Manager

Endorsed By: Position:

ITEM 6.2

Matthew Atkins Acting General Manager

PAGE 99 RMPAT Appeal Decision Collins Way

ATTACHMENT [1]

ITEM 6.2

PAGE 100 RMPAT Appeal Decision Collins Way

ATTACHMENT [1]

ITEM 6.2

PAGE 101 Infrastructure Works and Development Committee meeting Agenda 12 October 2015

7.0

CLOSURE

There being no further business the Chairman declared the meeting closed at <insert time> pm.