NOTICE OF MEETING Notice is hereby given that a meeting of an Infrastructure, Works and Development Committee of Devonport City Council will be held in the Council Chambers, 44-48 Best Street, Devonport, on Monday 9 February 2015, commencing at 6:00pm. The meeting will be open to the public at 6:00pm.
QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 4 February 2015
AGENDA FOR THE INFRASTRUCTURE, WORKS AND DEVELOPMENT COMMITTEE MEETING OF DEVONPORT CITY COUNCIL HELD ON MONDAY 9 FEBRUARY 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item
Page No.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME ...................................................................................................... 6
3.1.1
Responses to Questions raised at prior meetings ...................................................................... 7
3.1.2
Questions on notice from the public ........................................................................................... 7
3.1.3
Questions without notice from the public ................................................................................... 7
3.2
Questions on Notice from Aldermen ........................................................................................... 7
3.3
Notice of Motion .............................................................................................................................. 7
4.0
TENDERS ................................................................................................... 6
4.1
Tender Report Contract 1282 Cleaning Council Facilities (D355244) .................................... 9
4.2
Tender Report Contract 1283 William Street Stormwater Upgrade Stage 4 (D358102) ........................................................................................................................................ 13
4.3
Tender Report Contract 1284 Thomas Street Reconstruction (D355290) ............................ 16
5.0
INFRASTRUCTURE AND WORKS REPORTS ....................................................... 19
5.1
Food and Garden Organics Collection Service (D351544) ................................................... 19
5.2
Victoria Parade Toilet Block Demolition (D352866) .............................................................. 106
5.3
Development and Health Services Report (D354512) .......................................................... 110
6.0
INFRASTRUCTURE AND WORKS MONTHLY UPDATE ....................................... 118
6.1
Infrastructure and Works Report (D351885) ............................................................................ 118
7.0
CLOSURE .............................................................................................. 131
PAGE 5 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
Agenda of a meeting of the Devonport City Council’s Infrastructure, Works and Development Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday, 9 February 2015 commencing at 6:00pm. PRESENT Present Chairman
Ald Perry Ald Emmerton Ald Goodwin Ald Jarman Ald Matthews
IN ATTENDANCE
1.0 APOLOGIES 2.0 DECLARATIONS OF INTEREST
Apology
PAGE 6 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
3.0
PROCEDURAL
3.1 PUBLIC QUESTION TIME
Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision. 3.1.1 Responses to Questions raised at prior meetings Nil
ITEM 3.0
PAGE 7 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
3.1.2 Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received. 3.1.3 Questions without notice from the public
3.2 QUESTIONS ON NOTICE FROM ALDERMEN
At the time of compilation of the agenda no questions on notice from Aldermen were received.
3.3 NOTICE OF MOTIONS At the time of compilation of the agenda no notices of motion were received.
ITEM 3.0
PAGE 8 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
4.0
TENDERS
In accordance with Section 22(1) of the Local Government Act 1993 Council has delegated powers to the Infrastructure Works and Development Committee to accept tenders for activities related to the functions of the Committee to the extent of the estimates for the current financial year (Min 83/14 refers). The following items are to be dealt with by the Infrastructure Works and Development Committee in accordance with delegated authority. 4.1
Tender Report Contract 1282 Cleaning Council Facilities (D355244)
4.2
Tender Report Contract 1283 Wiliam Street Stormwater Upgrade Stage 4 (D358102)
4.3
Tender Report Contract 1284 Thomas Street Reconstruction (D355290)
The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2014/15 financial year. Contract Number & Contractor/ Supplier Contract 1264 - Classic Landscapes Contract 1274 - Roadways Pty Ltd Contract 1273 - Hardings Hotmix Pty Ltd
Description of Contract
Mersey Vale Memorial Garden construction Supply, Delivery and Placement of Hotmix Asphalt Supply Delivery and Placement of Sprayed Bituminous Surfacing Contract 1275 - TMA Tech PAYL Conversion - Best Street Pty Ltd Car Park Contract 1271 - Kentish Kelcey Tier Road Safety Construction & Engineering Improvements Stage 3 Co. Pty Ltd PO Box 21 Sheffield 7306 Contract 1276 - Veolia Waste Transport - Spreyton Environmental Services WTS to Dulverton
July 2014
$ Value (Excluding GST) $278,240
July 2014/June 2015 July 2014/June 2015
Schedule rates Schedule rates
Contract or Supply Period
of
22 September $111,750 2014 November $232,761 2014/March 2015
November Schedule 2014/Nov 2016 Rates with 1+1 option Contract 1277 - Kentish Stony Rise Road - Middle October $758,771 Construction & Engineering Road intersection new 2014/June Co. Pty Ltd PO Box 21 2015 Sheffield 7306 Contract 1279 - Hardings William Street Reconstruction November $338,959 Hotmix Pty Ltd PO Box 709 Tasman to Charles St 2014/February Ulverstone 7315 2015 Contract 1280 - Kentish William Street Fourways February $247,467 Construction & Engineering Reconstruction 2015/March Co Pty Ltd PO Box 21 2015 Sheffield 7306 Contract 1281 - Hardings Torquay Road Reconstruction February $292,581 Hotmix Pty Ltd PO Box 708 2015/April 2015 Ulverstone 7315
ITEM 4.0
of
of
PAGE 9 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
4.1
TENDER REPORT CONTRACT 1282 CLEANING COUNCIL FACILITIES File: 30124 D355244
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.4
Provide accessible and sustainable parks, gardens and open spaces to appropriate standards
SUMMARY
This report seeks Council’s approval to award contract 1282 for cleaning of Council Facilities to Lazaro Pty Ltd.
BACKGROUND This report considers tenders received for “Cleaning of Council Facilities”. The scope of this contract is for cleaning of various Council operated facilities within the city. The scope of this contract was split into two parts. Part A includes Council office, administrative and operational areas, public entertainment venues, public toilets and barbecue facilities. Part B includes the Devonport Recreation Centre. This provided Council with the opportunity to divide the contract if it provided best value. Part A: Council Facilities (referred to as Option 1 in the tender documents)
Council Administration Building - 44-48 Best Street
Visitor Information Centre (& Marketing Devonport) – Formby Road
Operations Centre - Lawrence Drive
Mersey Vale Cemetery - Stony Rise Road
Mersey Vale Cemetery Toilet Block - Stony Rise Road
Devonport Entertainment and Convention Centre (DECC) – Rooke Street
Transfer Station – Bay Drive
Art Gallery – Stewart Street
Don Hall
Bass Strait Maritime Centre
Surf Club (common area)
Public Facilities - Various Locations
Mersey Bluff Toilets
Mersey Bluff Change rooms
Mersey Bluff Toddlers Toilet
Vietnam Veterans Barbeques - Victoria Parade
Apex Park - Toilets - Thomas Street, East Devonport
Policeman’s Point Barbeque - Wheeler Street, East Devonport
Murray Street Toilets (Adjacent TT Line assembly area)
Kempling Street Toilets ITEM 4.1
PAGE 10 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
Stewart Street Toilets
Formby Road Toilets
East Devonport Beach Foreshore
Byard Park Toilets
Meercroft Park Toilets
Girdlestone Park Toilets
Devonport Oval Umpire room & Scoreboard room
Eastern Foreshore Toilets (near caravan park)
Part B: Devonport Recreational Centre (referred to as Option 2 in the tender documents)
Youth Centre
Community Meeting Room (as required)
Amenities and Change Rooms
Squash Courts
Boxing Room (as required)
Upper level Facilities
Lower Level Facilities
Main Office
Judo Room
Table Tennis Centre
Basket Ball Stadium
Basket Ball Stadium change rooms and amenities
The current contract has been operating since 2011 and will expire on 31 March 2015. The term of the contract has been set for a two year period ending 31 March 2017, with an option to extend the contract, subject to satisfactory performance and Council discretion. The only major exclusion from this contract is the cleaning of the East Devonport Recreation Centre which is currently undertaken by Council staff at the facility.
STATUTORY REQUIREMENTS
Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders over the prescribed amount of $100,000.
DISCUSSION
In accordance with Council’s Code of Tenders and Contracts a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from seven companies. All tenders received were conforming tenders and are summarised in table 1. Biniris Ltd withdrew their tender submission as they had prepared their tender based on Part A and Part B being a combined contract.
ITEM 4.1
PAGE 11 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
The following tables summarise the estimated annual cost: Table 1 - Part A: Cleaning Council Facilities Tenderer
Tender Price
Lazaro Pty Ltd
$191,855.04
Advanced National Services
$210,421.64
IPS Cleaning Australia Pty Ltd
$213,807.88
Biniris (Aust) Ltd
$267,283.64
Wayne Cleaning Systems Pty Ltd
$276,523.00
Collings Property Services
$341,450.72
FAB Cleaning Services
$431,288.00
Table 2 - Part B: Cleaning Devonport Recreational Centre Tenderer
Tender Price
Biniris (Aust) Ltd
$47,307.00
Lazaro Pty Ltd
$73,625.76
IPS Cleaning Australia Pty Ltd
$73,886.28
Advanced National Services
$104,154.96
Collings Property Services
$105,699.88
Wayne Cleaning Systems Pty Ltd
$143,958.36
FAB Cleaning Services
$219,128.00
The current contractor for part A is Lazaro Pty Ltd. The current contractor for part B is IPS Cleaning Australia Pty Ltd. Both contractors are performing to an adequate standard.
COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 29 November 2014 and tenders were also advertised on Council’s web site. A joint site inspection tour of the building facilities, offices and amenities was conducted 10 December 2014, whereby all tenderers attended the inspection.
FINANCIAL IMPLICATIONS Council’s 2014/15 Operational Budget includes an allocation of $217,071 for cleaning of Council facilities and an allocation of $64,000 for the cleaning of the Devonport Recreational Centre. This contract is for a two year period and includes an annual increase of CPI. Within this contract there is also a schedule of rates for extra cleaning services, carpet cleaning and window cleaning. ITEM 4.1
PAGE 12 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
RISK IMPLICATIONS
Work Health and Safety Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects and are provided to Council prior to commencing work.
Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and Council’s Code for Tenders and Contracts.
Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks
CONCLUSION Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that Lazaro Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1282 for both Option 1 & 2.
ATTACHMENTS 1.
Contract 1282 Cleaning Contract Signed Meeting Minutes
Confidential
RECOMMENDATION That the Infrastructure, Works and Development Committee, in relation to Contract 1282 – Cleaning of Council Facilities and in accordance with the delegated authority provided to it by Council under Minute 83/14: a)
award the 2 year contract to Lazaro Pty Ltd for the tendered sum of $191,855.04 per annum (ex GST) for Part A and $73,625.76 per annum (ex GST) for Part B;
b)
note the contract allows for a contract extension of one year plus another year subject to satisfactory performance and Council discretion;
c)
accept the schedule of rates provided in the tender for extra cleaning services, carpet cleaning and window cleaning.
Author: Position:
Shannon Eade Project Management Officer
Endorsed By: Position:
ITEM 4.1
Kylie Lunson Infrastructure & Works Manager
PAGE 13 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
4.2
TENDER REPORT CONTRACT 1283 WILLIAM STREET STORMWATER UPGRADE STAGE 4 File: 29401 D358102
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.2
Provide and maintain stormwater infrastructure to appropriate standards
SUMMARY
This report seeks Council’s approval to award contract 1283 for stormwater upgrade stage 4 in William Street, to Harding’s Hotmix Pty Ltd.
BACKGROUND This report considers tenders received for “William Street SW Catchment Upgrade - Stage 4” listed within the 2014/15 Capital Works Program. This project is the fourth stage of stormwater upgrades in the William Street stormwater catchment to increase the capacity of the pipe network to cater for a 1 in 10 year rain event. This is a requirement of the Devonport City Council Stormwater Strategy (2012). Previous stages of the catchment upgrade have involved the construction of the detention basin at Madden Park and the duplication of the stormwater main on sections of William Street and Parker Street. Stage 4 continues the stormwater main duplication on William Street. This stage is in the vicinity of Eugene Street.
STATUTORY REQUIREMENTS
Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders over the prescribed amount of $100,000.
DISCUSSION In accordance with Council’s Code of Tenders and Contracts a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from three companies. tenders and are summarised in table 1.
All tenders received were conforming
TABLE 1 No. 1 2 3
Tender
Status
Hardings Hotmix Pty Ltd Conforming CBB Contracting Conforming Kentish Construction and Engineering Company Conforming Pty Ltd (trading as Treloar Transport)
Tender Price (ex GST) $82,390 $100,111 $101,684
As highlighted in the above table, Hardings Hotmix Pty Ltd’s tender of $82,390.00 is the lowest priced. The Tender Planning and Evaluation Committee have considered the three tenders against each of the selection criteria, these being;
ITEM 4.2
PAGE 14 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
Relevant Experience Quality, Safety and Environmental Management Resource Base Price
The evaluation by the Committee indicates that Hardings Hotmix Pty Ltd scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments.
COMMUNITY ENGAGEMENT
A public advertisement calling for tenders was placed in the Advocate Newspaper on 6 December 2015 and tenders were also advertised on Council’s web site.
FINANCIAL IMPLICATIONS The 2014/15 capital expenditure budget for the “William Street SW Catchment Upgrade Stage 4” project is $110,000. The tender received from Hardings Hotmix Pty Ltd is $82,390. The breakdown of the budget for this project is summarised below in table 2. TABLE 2 No. 1
Tender Price (ex GST)
Tender Contract price
$82,390
Provisional item: asphalt reinstatement to all trenches, pits and kerbs
$3,250
CCTV of all stormwater works
$1,950
Excavate and reinstate trench for Tas Water
$2,750
Contract 1279 Total
$90,340
2
Project management/administration
$12,500
3
Tas Water relocation
$2,500
4
Construction contingency
$4,660 TOTAL
$110,000
RISK IMPLICATIONS
Work Health and Safety Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects and are provided to Council prior to commencing work.
Political/Governance The tender administration and reporting processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with section 333 the Local Government Act, 1993.
Assets, Property and Infrastructure The scope of work delivered under this contract form part of Council’s Infrastructure Asset Management Strategy and therefore reduces the risk of asset performance and cost issues. ITEM 4.2
PAGE 15 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and Council’s Code for Tenders and Contracts.
Financial The tender amount is within the budgeted allowance and monthly monitoring of expenditure will assist in avoiding any over expenditure.
Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks.
CONCLUSION Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that Hardings Hotmix Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1283.
ATTACHMENTS 1.
CS0038 William Street Stormwater Stage 4 Meeting Minutes
Confidential
RECOMMENDATION That the Infrastructure, Works & Development Committee, in relation to Contract 1280 – William Street Stormwater Catchment Upgrade - Stage 4 and in accordance with the delegated authority provided to it by Council under Minute 83/14: a)
award the contract to Hardings Hotmix Pty Ltd for the tendered sum of $90,340 (ex GST) including the provisional items;
b)
note that design, project management and service relocations for the project are estimated to cost $15,000 (ex GST); and
c)
note that a construction contingency of $4,660 (ex GST) is included in the budget.
Author: Position:
Shannon Eade Project Management Officer
Endorsed By: Position:
ITEM 4.2
Kylie Lunson infrastructure & Works Manager
PAGE 16 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
4.3
TENDER REPORT RECONSTRUCTION
CONTRACT
1284
THOMAS
STREET
File: 29381 D355290
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY
This report seeks Council’s approval to award contract 1284 for road reconstruction works in Thomas Street, East Devonport to Kentish Construction and Engineering Company Pty Ltd.
BACKGROUND
This report considers tenders received for “Thomas Street Base Correction and Seal” listed within the 2014/15 Capital Works Program. The base pavement and seal in this section of Thomas Street is in poor condition and in need of renewal. The project involves reconstruction of the road pavement, placement of two coat seal and stormwater works in Thomas Street between Wright Street and Church Street.
STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders over the prescribed amount of $100,000.
DISCUSSION This tender was advertised on 20 December 2014 and closed on 22 January 2015. In accordance with Council’s Code of Tenders and Contracts a Tender Planning and Evaluation Committee was formed to evaluate the tender received. Tender documents were accessed by eight companies in total. From the eight only one tender submission was received at the closing time. The tender received was conforming and is listed below in table 1. TABLE 1 No. 1
Tender
Status
Kentish Construction and Engineering Company Conforming Pty Ltd (trading as Treloar Transport)
Tender Price Excluding GST $125,618.10
Although only one tender submission was received, the Tender Planning and Evaluation Committee decided not to retender the contract as the tender received was within the budget and the contractor is able to complete the works within Council's required timeframe. Re-advertising this project is unlikely to attract any additional interest from other contractors and would delay the works into colder months which is unfavourable for construction.
ITEM 4.3
PAGE 17 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as a confidential attachment.
COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 20 December 2014 and tenders were also advertised on Council’s web site and closed on 22 January 2015.
FINANCIAL IMPLICATIONS The 2014/15 capital expenditure budget includes an allocation for the “Thomas Street Base Correction and Seal” project of $155,000. The tender received from Kentish Construction and Engineering Company Pty Ltd is $125,618.10. The breakdown of the budget for this project is summarised below in table 2. TABLE 2 No.
Tender Price (ex GST)
Tender
1
Contract price
2
Project management/administration
$10,000.00
3
Construction contingency
$15,000.00
$125,618.10
TOTAL
$150,618.10
RISK IMPLICATIONS
Work Health and Safety Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects and are provided to Council prior to commencing work.
Political/Governance The tender administration and reporting processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with section 333 the Local Government Act 1993.
Assets, Property and Infrastructure The scope of work delivered under this contract form part of Council’s Infrastructure Asset Management Strategy and therefore reduces the risk of asset performance and cost issues.
Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and Council’s Code for Tenders and Contracts.
Financial The tender amount is within the budgeted allowance and monthly monitoring of expenditure will assist in avoiding any over expenditure.
Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks.
ITEM 4.3
PAGE 18 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
CONCLUSION
Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that Kentish Construction and Engineering Company Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1284.
ATTACHMENTS 1.
CT0113 Thomas Street Signed Meeting Minutes
Confidential
RECOMMENDATION That the Infrastructure, Works and Development Committee, in relation to Contract 1284 – Thomas Street Reconstruction and in accordance with the delegated authority provided to it by Council under Minute 83/14: a)
award the contract to Kentish Construction and Engineering Company Pty Ltd for the tendered sum, including the provisional item of $125,618.10 (ex GST);
b)
note that design and project management for the project are estimated to cost $10,000.00 (ex GST); and
c)
note that a construction contingency of $15,000.00 (ex GST) is included in the budget.
Author: Position:
Shannon Eade Project Management Officer
Endorsed By: Position:
ITEM 4.3
Kylie Lunson Infrastructure & Works Manager
PAGE 19 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
5.0
INFRASTRUCTURE AND WORKS REPORTS
5.1
FOOD AND GARDEN ORGANICS COLLECTION SERVICE File: 29119 D351544
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.4.2
Facilitate, and where appropriate, undertake improvements in waste and recycling collection, processing services and facilities
SUMMARY
Over the last four years the Cradle Coast Waste Management Group (CCWMG) has been investigating the feasibility of introducing a household waste collection service for food organics and garden organics (FOGO). In conjunction with the Northern Tasmanian Waste Management Group (NTWMG) a 12 month trial was undertaken in selected locations. Survey responses from residents involved in the trial indicated strong support for the new service. Initial financial analysis indicates the cost of providing the service is likely to be in the order of $70 per tenement per annum. The merit and cost of providing a FOGO collection should not be considered in isolation but rather in the context of other waste services provided to households. CCWMG members sought feedback from member Council’s during 2013. Given the reaction was mixed and the changes in representation from the October local government elections it is now considered necessary for Council’s to formally determine if they wish to provide in-principle support to continue towards implementation of a FOGO service.
BACKGROUND The CCWMG consists of skill based representatives from seven Cradle Coast Councils, it was established in 2005 and oversees the implementation of regional waste management initiatives. Actions undertaken by the CCWMG on behalf of Councils are funded through a $5 per tonne levy applied to waste delivered to all Council owned landfills. The Group have a five year strategic plan with an annual plan provided to member Councils for endorsement each year. Both the 2009-2013 CCWMG Strategic Plan and the current 2012-2017 Plan included a direction to investigate the implementation of a domestic green waste and food waste collection service. These investigations have been underway since 2010 and have included trialling a FOGO service to selected properties for twelve months and also involved significant research into determining the most suitable end use of the collected product. The findings to date have been collated by the CCWMG into an options report for the consideration of member Councils. A full copy of the report is included as an attachment. The primary benefit of a FOGO collection is the reduction in volume of organics being landfilled which as a result extends the life of existing landfills and reduces greenhouse gas emissions. It also provides a convenient service for residents to dispose of garden and food waste and in many cases reducing or eliminating visits to the waste transfer station. ITEM 5.1
PAGE 20 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
The proposed FOGO service would consist of a fortnightly 240 litre bin collection. The bin would accept the following waste:
Lawn clippings; Tree and shrub pruning’s; Kitchen fruit, vegetable, dairy, cereal and meat waste; and Biodegradable kitchen waste and bin liners.
Council currently provides residential properties with a 240 litre bin co-mingled recycling collection service on a fortnightly basis. The service is provided through a contract with Veolia Waste Management as a result of a joint tender with the seven member Councils of the CCWMG. Council also provide a weekly domestic garbage collection service. This service is provided through Council’s own day labour workforce and with Council owned trucks. Residents provide their own bins up to a maximum allowable size of 240 litres. Approximately 7,000 tonnes of waste are collected annually by this service. The options report provided by the CCWMG includes some assumptions on the potential impacts on waste transfer stations across the region should a FOGO collection be introduced. This report aims to examine those assumptions based on specific impacts from a FOGO collection for the Spreyton Waste Transfer Station (SWTS). The report also considers possible variations to the current level of service for recycling and garbage collection provided to households. Council currently receive 17,000 tonnes of green waste annually which is chipped and disposed at Dulverton Waste Management (DWM) landfill site. The product is then used as cover for landfill operations and also as an ingredient in creating organic compost. The cost to Council to store, chip and deliver the green waste to Dulverton is approximately $195,000 a year. SWTS gate fees raised from the disposal of green waste are approximately $100,000.
STATUTORY REQUIREMENTS
Council undertakes it waste management functions in accordance with requirements of the Local Government Act 1993
DISCUSSION Reduction in landfill The Cradle Coast Waste Management Strategy 2012-2017 was ratified by the seven member Councils in July 2012. The first of the strategies four high level goals is: 1.
Waste diversion: Diversion of materials from landfill to increase resource recovery, extend the life of existing landfills and reduce greenhouse gas emissions from waste.
The Strategies waste diversion target is: “By 2017 divert 50% of all municipal waste from all local government landfill facilities across the CCWMG region.” During 2014 the CCWMG engaged EC Sustainability to undertake a residential kerbside bin audit across the region. Figure 1 below details the waste composition found in domestic mobile garbage bins across the region. It highlights that organic material makes up 52% of the waste stream by weight and 30% by volume. The report provides further analysis on the breakup of the organic material with roughly half being garden waste and half food scraps. ITEM 5.1
PAGE 21 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
If waste diversion targets established in the Cradle Coast Waste Strategy 2012-2017 are to be achieved, the reduction of organic material in the domestic waste stream is essential. Processing Determining a suitable and viable use for the collected food and garden organics has been the most challenging part of the feasibility study. DWM have agreed to accept the product for use in their composting business. Large scale composting is a complex, scientific process with significant risks, however DWM have progressed to providing a preliminary gate fee for the processing of delivered organics. The gate fee would be fixed as part of a contract between the participating Councils and DWM, effectively minimising Council’s financial risk in regards to the FOGO collection. A full report from Mike Ritchie & Associates (MRA) is included as part of the attached options report. MRA reviewed various alternatives but conclude that the German MAF technology which is currently being used in Taree, NSW provides the best option. DWM would be required to fund capital expenditure in the order of $1.45 million to establish the facility. If the Cradle Coast Councils agree to progress to the next stage, DWM will need time to undertake a further in-depth review of the MAF technology. Given the lack of certainty regarding a commitment to a FOGO service DWM are yet to view the proposed technology and examine the finer details of the MRA recommendation. With in-principle support for the service, DWM would progress with this next level of investigation, allowing the contractual gate fee to be confirmed. Environmental Considerations Disposal of organic waste in landfill is considered a poor environmental outcome, not only for the lost landfill capacity. Any organic waste dumped in landfill undergoes anaerobic decomposition (because of the lack of oxygen) and generates methane. When released into the atmosphere, methane is 20 times more potent a greenhouse gas than carbon dioxide and therefore it is considered good environmental practice to reduce as much as possible the amount of methane produced from landfill. In addition to the environmental benefits from gas reduction, the moisture content of organics contributes greatly to the creation of leachate, a management problem for landfills and a threat to ground and surface water quality. Cost to Residents While the cost to Council for the provision of a FOGO collection is estimated to be in the order of $70 per tenement per year, the reduction in trips to the waste transfer station ITEM 5.1
PAGE 22 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
needs to be considered in assessing the overall financial impact on residents. Of those residents who undertook the trial and completed the survey, 97% noted a reduction in visits to a transfer station of between two and ten times per year. The extract below highlights the saving to residents that the FOGO collection would provide should they reduce their visits.
Existing Household Waste Services Consideration of a FOGO collection should include a review of other existing waste management household services provided. DCC currently provide a weekly garbage collection and a fortnightly co-mingled recycling service. Recent garbage bin audits have concluded that food organics and garden organics make up approximately half the waste in the average residential garbage bin. For DCC this equates to approximately 3,000 tonnes per annum of food and garden organics being landfilled. A FOGO collection is unlikely to have any direct impact on the recycling collection, given they involve two very different waste streams. However in considering the frequency of the garbage service it is worth noting that the recycling collection is now well established having been in operation for 5 years and is collecting approximately 1,950 tonnes of recycling per annum from Devonport households. Previously the majority of this product was disposed of in the weekly garbage bin, therefore it is reasonable to conclude residents are now producing 30-40% less garbage waste than five years ago and would be better placed to accept a change in collection frequency. Some Council’s provide households with a fortnightly garbage collection service rather than weekly. This is particularly common on the mainland where the fortnightly garbage service is supported with an established FOGO and recycling collection. Devonport’s eastern neighbour, Latrobe provides a fortnightly garbage service in conjunction with a fortnightly recycling service. Council’s 2015 budget for the weekly domestic waste collection service is $1.275m of which $0.765m is for waste disposal fees. The balance consists of salaries, plant costs and internal overheads. Reducing the frequency of collection to fortnightly would save in the order of 25-35% of the non-waste fee costs or $125,000 to $175,000. Introduction of a FOGO collection further reduces the demand for a weekly garbage collection and added to the waste volume reduction now established as part of the recycling service, it would be opportune for DCC to consider moving to a fortnightly garbage service if a FOGO collection was introduced. Savings from a reduced garbage service will assist in part to funding the costs associated with the FOGO service.
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PAGE 23 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
Next Steps Feedback that was received from CCWMG member Councils during 2013 regarding a FOGO service was mixed both between Councils and also within Councils. There did not appear to be clear majority support either for or against the introduction of a service. Given the next phase of implementation would involve considerable expense with the preparation of specifications and tender documents, it was considered necessary to seek formal in-principle support from member Councils to proceed. The initial feasibility work is based on all CCWMG member Councils being participants. The non-participation of any of the larger Councils would most likely make the service financially unviable. Provided support was obtained from Councils, specifications and tender documents would be drafted for the service. This would involve three components: 1.
FOGO bin supply, collection and transport – tender documents
2.
FOGO composting construction and design – tender documents
3.
Agreement between DWM and Councils (pricing, contamination etc.) – contract document
Prices have been obtained from two firms to prepare the above documentation, both indicating a price around $50,000 to undertake the work, excluding any legal drafting. The outcomes of the tender processes along with any final details regarding the proposed FOGO service would then be presented to Councils for final approval. Collection and processing contracts would be finalised during 2015, with the intention to introduce the new service in 2016. Further discussion will be necessary to determine exact dates and to ensure alignment with Council budget cycles.
COMMUNITY ENGAGEMENT
As part of the investigation process the CCWMG in conjunction with the NTWMG undertook a twelve month FOGO collection trial. Three locations across Northern Tasmania were provided with a 240 litre bin fortnightly collection service. In this region the trial included 220 properties at Port Sorell and Shearwater. A survey was undertaken at the end of the twelve months with the final results included in the attached options report. Generally respondents were very supportive of the introduction of a FOGO collection and found the bins easy to use and did not result in odour issues. Nearly all noted that they believed a FOGO collection would result in fewer trips to their waste transfer station. In regard to questions about willingness to pay, the majority preferred it to be included as a cost within their rates payment and selected the $20 per year option (the lowest choice) as the amount they considered as a reasonable contribution. Survey results from the trial areas in the northern region indicated similar results to those from Port Sorell and Shearwater.
FINANCIAL IMPLICATIONS Financial modelling included in the options report indicates a likely cost of $70 per tenement per year to provide a FOGO collection. It should be noted that these figures are a guide only that will change as further investigation and research is completed. Of note the calculations are based on the assumption that 20,000 tonnes per annum of food and garden organics will be collected across the region and that 100% of this waste is currently being disposed to landfill. A significant credit has then been included for a reduction in landfill fees. It would be not unreasonable to assume that 20 to 30% of the ITEM 5.1
PAGE 24 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
collected product would be new waste, which in return would reduce the landfill fee credit and increase the service cost. The DWM gate fee for processing is the single biggest cost item in the calculations and could vary once further investigation is undertaken, also impacting on the final service cost. Some analysis of the anticipated cost on a Devonport specific basis has been undertaken and provided Council understand the potential future variable that could occur, the $70 per tenement is considered a reasonable starting point in considering the merits of a FOGO collection. However it should be noted that this rate is more likely a minimum than a conservative estimate and will not be confirmed until specifications are finalised and tenders called. A reduction in service from weekly to fortnightly garbage collection is estimated to save in the order of $125,000 to $175,000 per annum. This equates to around $12-$16 per residential tenement per year and would partly offset the FOGO collection cost. Should a FOGO collection service be introduced the net additional cost would be added to the residential waste management charge which is currently $224. Proceeding to the next phase will involve the CCWMG spending approximately $50,000 on the drafting of specifications and tender documents.
RISK IMPLICATIONS
Financial The estimated costs to provide the service are preliminary only and could vary significantly more once final details are determined.
Communication/Reputation A FOGO collection is likely to attract public comment both from an environmental and financial perspective. DCC came under significant criticism for being slow to support the regional recycling contract when its feasibility was being considered. The community were vocal in their support for the environmental benefits of recycling. Should Council be seen to not support a regional FOGO collection the reaction could be similar to that which occurred for the recycling contract. The introduction of a FOGO collection is a new service to the community and will come at a significant financial cost. Council will be required to raise revenue or reduce other services to fund the FOGO collection and with either option is the risk of negative publicity.
CONCLUSION The CCWMG have been undertaking a feasibility study into the introduction of a regional FOGO collection. With food and garden waste making up approximately half the content in the average residential mobile garbage bin, alternative disposal of this waste is the only way landfill diversion targets will be met. Preliminary estimates indicate the service is likely to cost approximately $70 per tenement per annum. A reduction in frequency of Councils garbage collection service could be considered to partly offset the new charge. Residents could also benefit financially due to less visits to the waste transfer station. Trials of the service in selected locations have been well received.
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PAGE 25 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
Removal of food and garden organics from landfill has significant environmental benefits. However these benefits come at a cost with disposal to landfill remaining the most cost effective option. With the next phase of implementation involving the drafting of specifications and tender documents, member Councils are being asked to advise the CCWMG if they support inprinciple the introduction of a FOGO collection service. If Council is not supportive of the recommendation provided an alternative option that could be considered is: That it be recommended to Council that the report of the Deputy General Manager detailing the proposed food and garden organics collection service be received and noted and that Council advise the Cradle Coast Waste Management Group that at this stage Council it is not prepared to support the introduction of a food and garden organic collection service.
ATTACHMENTS 1.
Proposed Food Organics and Garden Organics Household Collection Options Report
RECOMMENDATION That it be recommended to Council that the report of the Deputy General Manager detailing the proposed food and garden organics collection service be received and noted and that Council advise the Cradle Coast Waste Management Group of its: 1.
in-principle support for the introduction of a food and garden organic collection; and
2.
providing similar endorsement from member Councils, endorse proceeding with calling tenders for the service.
Author: Position:
Matthew Atkins Deputy General Manager
Endorsed By: Position:
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Paul West General Manager
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PAGE 106 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
5.2
VICTORIA PARADE TOILET BLOCK DEMOLITION File: 23429 D352866
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.3
Provide and maintain Council buildings, facilities and amenities to appropriate standards
SUMMARY
This report provides an update on the Victoria Parade toilet block with regards to its demolition and parkland reinstatement.
BACKGROUND Council has previously determined (IWC 12/14 Resolution) to demolish the Victoria Parade toilet block when funding is available. There are a number of issues relating to the 1950’s style public facility including; wash from passing ships entering the facility, shingle stone and other debris washing inside and onto the grass area causing a consistent maintenance issue, major vandalism targeted area, the general asset reaching the end of its life and also the public safety concerns due to the location and known anti-social behaviour which occurs.
The Infrastructure Works and Development Committee considered the matter and determined (IWC 12/14 Resolution): “That it be recommended to Council that the report from the Infrastructure and Works Manager regarding the current issues with the Victoria Parade toilets be received and noted and Council endorse proceeding with the closure of the Victoria Parade toilet block; and that the building be demolished when funding is available.”
ITEM 5.2
PAGE 107 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
STATUTORY REQUIREMENTS
There are no specific statutory requirements that relate to this report.
DISCUSSION
Following the Council decision to proceed with the demolition of the toilet block, requests for quotations to demolish the building and supporting infrastructure were provided to local contractors. The scope of works included;
Demolition of building structure, fences, foot paths and signage Introduce bluestone as required to complete the seawall to 400mm high from the top of the existing concrete plinth (between grass area and river bank) for the full length of the concrete plinth Introduce fill to and topsoil to reinstate area. Final trim to match existing grades at the north and south of the site, sew with grass when complete The small parks crib room shed on the upper level will remain as is
A plan detailing the extent of the scope of works is attached. Table 1 below details the quotations received. Table 1 Contractor Oliver Kelly Construction MeadCon Vos Constructions
Quoted Price $25,544.75 $37,406.00 $35,800.00
Saving to utilise concrete rubble as fill
-$2,850.00
Cost (ex GST) $25,544.75 $37,406.00 $32,950.00
COMMUNITY ENGAGEMENT
Since the closure of the facility one letter from the public was received on 24 January 2015 suggesting the closure was a problem for the elderly and they hoped Council would provide a new facility in the same location. No other comments have been raised either through the Operations Centre or the Customer Service Team.
FINANCIAL IMPLICATIONS From the three quotations received, Oliver Kelly Construction Pty Ltd provided the best value of $25,544.75 (ex GST) to complete the works. Although this is an unbudgeted operational expense, other savings have been identified allowing the work to proceed.
RISK IMPLICATIONS
Work Health and Safety Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects and are provided to Council prior to commencing work.
Political/Governance The tender administration and reporting processes related to this project comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 the Local Government Act, 1993.
Assets, Property and Infrastructure The toilet block is reaching the end of its life. There are a number of issues associated with its current location. ITEM 5.2
PAGE 108 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and Council’s Code for Tenders and Contracts.
Financial The quoted amount is not a budgeted item in the operation budget however savings identified within the current financial year will provide funds to avoid over expenditure.
Natural Hazards Wash from passing ships results in shingle washing into the toilet block.
Environmental/Public Health Consideration has been given to the safe removal of asbestos and any other hazardous materials if found on the site.
Communication/Reputation The existing toilet block is a well-known meeting place for anti-social behaviour. Council has a duty of care to ensure public places are safe, and assist to reduce the incidence of anti-social behaviour.
Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks.
CONCLUSION Taking into account the quotation assessment and the quoted prices, it is recommended that Oliver Kelly Construction Pty Ltd offer “best value” in relation to this demolition project.
ATTACHMENTS 1.
Vic Parade Toilet Block DEMOLITION PLAN
RECOMMENDATION That it be recommended to Council that the report from the Technical Support Supervisor in relation to the demolition of the Victoria Parade toilet block be received and noted and Council: a)
award the contract for the demolition of the Victoria Parade toilet block to Oliver Kelly Construction Pty Ltd for the quoted sum of $25,544.75 (ex GST);
b)
note that design, project management and administration costs for this project is estimated at $5,000.
c)
note that this project is additional to the 2014/15 operational budget and the associated costs will be funded by operational budget savings.
Author: Position:
Jamie Goodwin Technical Support Supervisor
Endorsed By: Position:
ITEM 5.2
Matthew Atkins Deputy General Manager
PAGE 109 Vic Parade Toilet Block DEMOLITION PLAN
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PAGE 110 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
5.3
DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D354512
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY
This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of December 2014 and January 2015.
BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:
Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.
STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:
Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000
DISCUSSION 1.
Planning Reform Update The State Government approved a package of reforms to the Land Use Planning and Approvals Act 1993 (the Act) and these came into effect on 1 January 2015. The main impact of the amendments was the repeal of sections 30P to 30ZB of the Act. These sections previously made provision for the consideration of an application for a dispensation or a combined application for a dispensation and a planning permit. Any such matters will now be dealt with as draft amendments to the Interim Planning Scheme. The stated intention of the amendment is to speed up the process of reform to an Interim Planning Scheme (IPS).
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PAGE 111 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
A planning authority will still be required to advertise and exhibit the details of a draft amendment to allow representations from members of the public prior to providing a report to the TPC about the merit of any such representations. 2.
TPC Decision on Dispensation -23 -61 Tarleton Street, East Devonport Following a hearing the TPC handed down its decision about this application on 3 November 2014. The TPC granted the dispensation but conditioned it in such a way that the owner is allowed to operate a potato packing and distribution business only. The TPC also granted a planning permit for the activity which contains a range of conditions about such matters as site rehabilitation, construction of paving and parking and hours of operation. The decision prefaced those conditions with wording that requires them to be met “before commencing the use”. The owner was granted permission to enter into a Part 5 Agreement with Council for three of the conditions and again it is a requirement that the Part 5 Agreement be finalised before the commencement of the use. Council executed the Part 5 Agreement following advice from its lawyer on 2 January 2015 and the matter is now in the hands of the owner’s solicitor.
3.
Amendments to the Police Offences Act 1935 In December 2014 amendments were made to the Act to better regulate the practices of tattooing, body modification and body piercing of youths. Section 35A of the Act categorises the practices of:
body modification procedures intimate body piercing; and Other body piercing
In essence it is now an offence for any of these practices to be administered to a youth 15 years or younger without the youth’s guardian giving their consent and being present during the piercing. Conviction for breaching the requirements of the Act can result in a fine or imprisonment. A copy of the Police and Emergency Services flyer is in the attachments. 4.
Statistical Report for December 2014 and January 2015 Comments Building and Plumbing 171 building applications have been received in the first 7 months as against 132 for the same period last year. This is an increase of 29.5 % and is reflected in the fact that applications have been higher in every month of this financial year other than July. Similarly 163 plumbing applications have been received as against 122 last year. This is an increase of 33.6 % and again applications have exceeded those for last year in every month except July. The nominal value of building work for the period is $23,959,315, an increase of almost $4 million over the same period last year.
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PAGE 112 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015 BUILDING APPLICATIONS/PERMITS 2013/14 July Aug Sept Oct Nov Dec Jan Feb Mar April May June
28 17 22 20 15 16 14 26 15 25 22 23
2014/15
YTD
20 20 35 24 24 31 17
20 40 75 99 123 154 171
VALUE OF BUILDING WORK (ESTIMATED COST) 2013/14 2014/15 July 5136659 3763900 Aug 1913605 1159559 Sept 2607300 4447500 Oct 2176489 2593500 Nov 1860500 3686579 Dec 4158925 5345500 Jan 2297235 2962777 Feb 1536300 Mar 4887300 April 4960900 May 3448600 June 5425200
YTD 3763900 4923459 9370959 11964459 15651038 20996538 23959315
PLUMBING APPLICATIONS/PERMITS 2013/14 2014/15 July 24 22 Aug 17 25 Sept 20 28 Oct 20 20 Nov 13 24 Dec 15 29 Jan 13 15 Feb 17 Mar 9 April 13 May 22 June 25
YTD 22 47 75 95 119 148 163
PLUMBING INSPECTIONS - DEVONPORT 2013/14 2014/15 July 86 72 Aug 91 68 Sept 69 85 Oct 108 82 Nov 69 73 Dec 88 68 Jan 58 45 Feb 74 Mar 65 April 40 May 73 June 74
YTD 72 140 225 307 380 448 493
PLUMBING INSPECTIONS – LATROBE/KENTISH 2013/14 2014/15 Latrobe
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
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17 8 14 11 19 16 15 13 14
YTD
Kentish
Latrobe
Kentish
Latrobe
Kentish
1
15 16 21 21 18 16 14
0 1 3 4 1 1 1
15 31 52 73 91 107 121
0 1 4 8 9 10 11
6 4 5 4 3 1 1
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PLANNING APPLICATIONS Single Dwelling Dec 14 Jan 15 YTD 2013/14
1 0 44 80
Units
Commercial
Industrial
Rural
Subdivision
Other
1 1 6 11
3 1 19 25
0 0 6 8
0 0 0 3
2 0 14 20
4 2 12 13
80 70 Single Dwelling
60
Units
50
Commercial
40
Industrial
30
Rural
20
Subdivision
10
Other
0 Dec-14
Jan-15
YTD
2013/14
PLANNING APPLICATIONS 13/14
13/14
14/15
14/15
Disc
Permitted
12 12 13 15 8 7 3
6 4 5 8 3 4 1
Disc
Permitted
July Aug Sept Oct Nov Dec Jan Feb
16 10 8 11 6 5 6 6
5 4 2 3 4 3 2 1
Mar April May June
12 12 11 13
6 6 4 4
YTD
YTD Permitted
Disc
12 24 37 52 60 67 70
6 10 15 23 26 30 31
Planning 101 planning applications were received in December 2014 and January 2015. 44 of these were for single dwellings with the next biggest contributors being commercial developments (19) and subdivisions (14). Of the 15 applications decided in December and January, 5 were for permitted uses while 10 triggered one or more discretionary elements for consideration.
ITEM 5.3
PAGE 114 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
ENVIRONMENTAL HEALTH FOOD Inspections
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
13/14 24 29 21 24 25 20 24 15 21 19 14 1
14/15 3 23 7 15 31 1 8
Improvement Notices 13/14 14/15 1 1 0 0 3 0 4 0 1 1 3 1 0 0 3 3 0 2 1
New Premises Permit 13/14 14/15 0 2 2 5 3 4 3 3 2 4 1 3 5 0 1 0 1 3 3
Temporary Premises Permit 13/14 14/15 5 6 8 4 8 6 13 9 12 17 20 27 14 14 11 21 9 9 6
Complaints Received 13/14 14/15 5 11 2 3 0 5 3 6 0 10 0 5 0 0 3 1 1 0 3
Infringements Issued 13/14 14/15 0 0 21 0 1 11 0 2 0 1 0 0 0 0 0 0 0 0 0
PLACE OF ASSEMBLY Inspections July Aug Sept Oct Nov Dec Jan Feb Mar April May June
13/14 0 0 0 29 22 14 2 3 0 1 0 0
14/15 0 0 0 0 0 0 0
Temporary Permits 13/14 14/15 1 2 0 2 1 5 3 3 3 2 8 12 2 4 8 4 2 0 0
MISC
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
Public Health Risk Ass/Insp 13/14 14/15 0 0 0 0 0 0 7 2 7 2 0 1 0 1 0 0 0 0 1
Immunisations Given 13/14 14/15 12 34 762 5 549 17 37 23 27 340 17 437 22 0 7 659 82 26 977
Special Plumbing Permits 13/14 14/15 0 4 1 0 1 4 0 3 0 3 0 3 0 1 0 0 2 1 2
ITEM 5.3
Fire Hazard Notices 13/14 14/15 0 0 0 0 0 0 0 0 0 0 105 127 31 15 12 0 0 0 0
Street Trading Inspections 13/14 14/15 49 0 33 0 52 50 27 120 43 100 19 40 24 45 8 31 11
Street Trading Permits 13/14 14/15 44 0 47 80 28 20 0 5 0 0 0 0 0 0 0 0 0 1 0
PAGE 115 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
COMPLAINTS
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
Noise 13/14 14/15 0 5 2 4 1 4 2 5 0 3 3 8 1 1 5 3 3 6 2
ANIMAL CONTROL: Current Dog Registrations
13/14 July Aug Sept Oct Nov Dec Jan Feb Mar April May June
14/15 3168 3591 3676 3794 3833 3906 3734
Litter 13/14 14/15 2 1 1 2 0 0 0 1 0 2 1 2 1 1 0 1 2 2 1
Animal Complaints
Complaints Closed
Complaints Outstanding
13/14
13/14
13/14
14/15 71 86 6 53 36 68 53
3776
4321
Environmental 13/14 14/15 3 8 7 1 4 11 0 6 4 4 7 5 5 10 1 2 2 5 5
22 25 23 26
20 23 22 26
14/15 71 76 N/A 51 36 61 48
Water 13/14 14/15 0 3 0 0 0 1 0 0 0 0 0 0 0 0 1 0 2 1 0
Fire Hazard 13/14 14/15 0 0 0 0 10 0 67 3 82 9 143 56 72 13 2 1 0 0 0
Complaint Response (Days)
Infringement Notices Issued
Prosecutions Commenced / referred to MPES
13/14
13/14 14/15 0 0 0 1 0 1 2
14/15 0 10 N/A 2 0 7 5
1 1 2 1 0
13/14
1 1 1 1
14/15 1 0 N/A 1 1 4 1
6 7 4 6 2
14/15 0 2 1 2 4 0 5
Other 13/14 14/15 4 6 1 6 4 9 1 14 2 6 0 13 0 5 5 1 10 4 9
1 0 0 0
Environmental Health and Animal Control The Environmental Health team has conducted 355 Street Trading inspections for the year to date compared to 247 last year. This is due to increased public inquiries about these activities, particularly in relation to such things as placement of outdoor furniture and signage. 856 immunisations have been administered as part of the school immunisation program. This is less than for the same period last year but the return to school will see large numbers of immunisations scheduled for the period from March through to June. There have been 373 animal complaints for the year to date. No comparison is available against last year. Of concern, however, is a marked increase in dog attacks in the past 3 months with Council and Tasmanian Police involved in resultant action.
COMMUNITY ENGAGEMENT
The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS
There are no financial implications as a result of this report. ITEM 5.3
PAGE 116 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
RISK IMPLICATIONS
There are no risk implications attached to this report.
CONCLUSION
This report is provided for information purposes only about the activities of the Development and Health Services department in December 2014 and January 2015.
ATTACHMENTS 1.
Flyer from Police and Emergency Services
RECOMMENDATION That it be recommended to Council that the Development and Health Services report be received and noted.
Author: Position:
Brian May Development Manager
and
Health
Services
Endorsed By: Position:
ITEM 5.3
Matthew Atkins Deputy General Manager
PAGE 117 Flyer from Police and Emergency Services
ATTACHMENT [1]
ITEM 5.3
PAGE 118 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
6.0
INFRASTRUCTURE AND WORKS MONTHLY UPDATE
6.1
INFRASTRUCTURE AND WORKS REPORT File: 29528 D351885
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY
This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of December, 2014 and January, 2015.
BACKGROUND This report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The function areas of Council covered by this report are:
Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycle ways Streetscape Design (incl. lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl. playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and trails Public Buildings (incl. public halls, toilets) Marine Structures (incl. jetties, boat ramps Recreation and open space planning
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.
DISCUSSION 1.
2014/2015 Capital Works Program 1.1. Work is progressing well on the 2014/2015 Capital Works Program. The Capital Works Income & Expenditure Report combining both the physical progress and the financial status has been attached to this report. During the months of December and January a number of tenders have been awarded for construction of projects and construction has commenced for a number of projects. Other items of note are listed below. 1.2. PAYL car park in Best Street is well underway and is on schedule for completion late February. The boom gate and equipment is ordered and will be delivered soon. ITEM 6.1
PAGE 119 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
1.3. Devonport Entertainment and Convention Centre Heating, Ventilation and Air Conditioning System - Fusion Electrical have commenced on site with installation works and are due to be completed in March 2015. 1.4. Mersey Vale Cemetery Memorial Garden – Classic Landscapes commenced on site 8 January 2015 with site excavation and footing preparations and are scheduled to complete the project in March 2015. 1.5. Mersey Vale Cemetery Modern Burial System – CBB Contracting is in the process of creating concept designs for the site. It is anticipated that offsite precast concrete works will commence late February and on site works will start closer to the end of the financial year. 1.6. Girdlestone Park drainage was completed in January. The perimeter drain has been renewed and is all set for winter.
1.7. Mersey Bluff playground artificial grass softfall installation is in progress with contractors leaving the site for the Christmas break. The contractors are commencing back on site in March 2015 to complete the project. 1.8. William Street Fourways Reconstruction – An information session was held for retailers on 13 January 2015 prior to contractors starting on site 2 February 2015. The response from the retailers was minimal. Since then information emails have been sent out to the retailers when new information comes to hand. Free parking is being provided in the Fourways Carpark for the duration of the construction works to reduce the impact on the works on the businesses in the Fourways. 1.9. Stony Rise Road/Middle Road roundabout construction is due to commence in February 2015. During the tender process some possible savings were identified by the contractor. These savings required some design amendments to the ITEM 6.1
PAGE 120 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
north-western corner of the intersection relating to the water main alignment and footpath design in that area. 1.10. Mersey Bluff walking track renewal north of Skate Park is almost complete with only a few minor items to finish. This project has seen the old cracked narrow concrete path replaced with a three metre wide asphalt path ready for the triathlon in February.
2.
Management 2.1. The following table is a summary of the Action Requests for the Infrastructure and Works Department. Balance of Actions Requests 26/11/2014 Action Requests created in Dec & Jan Action Requests completed in Dec & Jan Balance of Action Requests 28/01/2015
3.
220 24 11 56
Technical and Engineering 3.1. Red Cross Footpath Signage – in principle support has been given to the Red Cross Blood Service to place temporary promotional stickers on footpaths in various locations around the CBD. The stickers are to encourage members of the public to make blood donations and will be removed after 6 months. 3.2. The following table is a summary of the projects capitalised in December 2014 and January 2015 (to 27th January) Number of Projects Capitalised this month (to 12 27/01/2015) Total Value of Capitalisations this month $917,878.33 Total Value of Works in Progress (WIP) $2,523,620.67 Donated Asset Capitalised (Subdivisions) $0.00 Projects ready to be Capitalised next month Nil 3.3. 7 National Heavy Vehicle Regulator Assessments were completed in December and 5 were assessed in January. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued so far this calendar year: ITEM 6.1
PAGE 121 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
National Heavy Vehicle Regulator Assessments 60
50
40
30
20
10
0
2015
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
3
3
4
9
11
10
11
48
11
8
7
5
2014
3.4. The following graph details the engineering development assessments that have been completed to date this calendar year:
Development Application Engineering Assessments 25
20
15
10
5
0
Jan-15
Building Assessments
22
Subdivision Assessments
0
Planning Assessments
0
Pre Assessments
1
Feb-15 Mar-15
Apr-15 May-15 Jun-15
ITEM 6.1
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15 Dec-15
PAGE 122 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
3.5. The following graph details the Road Occupation Permits that have been issued so far this calendar year:
Road Occupation Permits 2015 8
7
6
5
4
3
2
1
0
1
Public
4
Tas Gas
2
Aurora/Telstra
3
Taswater
7
2
3
4
5
6
7
8
9
10
11
12
3.6. The following graph details the Dial-before-you-dig requests that have been processed this calendar year (as at 27/01/2015):
ITEM 6.1
PAGE 123 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
3.7. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year:
4.
Operational Contracts 4.1. Devonport Entertainment & Convention Centre – MeadCon Pty Ltd have recently removed an asbestos ceiling from the back stage corridor in the DECC. 4.2. Tenders were call for Contract 1282 - Cleaning of Council Facilities and Rec Centre and closed 6 January 2015. A full tender report is included as a separate agenda item in this meeting. 4.3. Request for quotations were called for demolition of the Victoria Parade Toilet Block. A report to progress the demolition of Victoria Parade toilet block is included as a separate agenda item in this meeting. 4.4. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been awarded this financial year: Contract No. & Description of Contract: Contractor/Supplier: Contract 1272 River Road Widening – Treloar Transport (trading as Kentish Construction & Engineering Co. Pty. Ltd.) Agreement Money Collection – JRB Protection P/L
ITEM 6.1
$ Value: (exc. GST) $82,802 $92,248 over 2 years
PAGE 124 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
4.5. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract No. & Description of Contract: Contractor/Supplier: Contract 1253 Maintenance of Essential Safety & Health Features and Measures Fire Inspections, Electrical Inspections & Testing and Tagging – The original contract signed in Nov 2013 had an option for a 12 month extension. Further to a review in October the option for the additional 12 months was accepted Contract 1246 Scrap Metal Recycling Contract – Sims Metals – The original contract was adopted by Council in July, 2013. The contract had an option for an additional 12 months. Further to a review in June the option for the additional 12 months was accepted. Contract 1218 Weed Spraying Contract – Steeds Weeds & Seeds – The original contract signed in August, 2012 had an option for a 12 month extension. Further to a review in June the option for the additional 12 months was accepted. Contract 1217 Roadside Mowing Contract – Cutting Edge – The original contract signed in August, 2012 had an option for a 12 month extension. Further to a review in June the option for the additional 12 months was accepted. 5.
$ Value: (exc. GST) $26,862 per annum
$139.30 tonne
per
$36,428 annum
per
$42,400 annum
per
Civil Work and Storm Water Maintenance 5.1. Maintenance in accordance with the Service Level Document, undertaken during December and January included:
General maintenance and signage repairs Hot mix repairs at various sites
5.2. Next month it is anticipated that civil and storm water maintenance works will include: 6.
General maintenance & signage repairs Hot mix repairs various sites Remedial works to the Bellamy Road Bridge - abutments and resurfacing
Parks and Reserves Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in December and January included:
Devonport Oval preparation for Christmas carnival Renovation Valley Road Soccer Complex ground ITEM 6.1
PAGE 125 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
Fire break slashing Vegetation removal along the walking tracks Fertilising of park lands (e.g. Roundhouse Park)
6.2. Next month it is anticipated that Parks and Reserves maintenance works will include: Replacing the bark mulch at various playgrounds Repair work to internal gravel roads at Girdlestone Park Valley Road Soccer Complex ground renovation is on-going. Works undertaken so far have been very successful. The remaining works include fertilising the ground to increase the root structure of the grass prior to reviewing the ground in the first week of March. It will then be determined if the ground is suitable to be open for usage. The photos below show the renovation works in progress and the finished surface 6 weeks after the renovation works were undertaken.
6.3. Mersey Vale Memorial Cemetery interment figures to date this year are as follows: Mersey Vale Cemetery Interment Figures 20 18 16 14
12 10 8 6 4 2 0 Burial
Jul-14 10
Aug-14 12
Sep-14 9
Oct-14 4
Nov-14 5
Dec-14 16
Jan-15 9 0
Feb-15
Mar-15
Apr-15
May-15
Jun-15
Ash Interment
1
1
1
1
1
1
Monthly Total
11
13
10
5
6
17
9
0
0
0
0
0
13/14 Monthly Total
15
16
12
14
11
17
11
10
12
13
19
10
ITEM 6.1
PAGE 126 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
7.
Building and Facilities Maintenance 7.1. Maintenance in accordance with Service Level Document undertaken in December and January included:
Stain timber seating within the East Devonport CBD Remove Christmas Tree and Decorations Install new Picnic Tables on Victoria Parade
Sand and seal stadium floor and stadium internal paint at East Devonport Recreation Centre Sand and seal floors at Devonport Recreation Centre
7.2. Next month it is anticipated that building maintenance works will include: 8.
Building condition assessment inspections for budget preparation Install new tactile tiles at the Bluff Plaza External painting of Home Hill Annual Pest Control of Council operated buildings
Waste Management Operations 8.1. Waste Management Services were conducted in accordance with the Service Level Document during December and January. Items of note included:
The stockpile of green waste was mulched in December.
8.2. The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station:
ITEM 6.1
PAGE 127 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
Waste & Recycling Monthly Figures 1600
1400
1200
1000
800
600
400
200
0 Domestic Waste (tonnes)
Jun-14 595
Jul-14 486
Aug-14 484
Sep-14 475
Oct-14 715
Nov-14 506
Dec-14 732
Jan-15 757
Domestic Recycling (tonnes)
131
118
122
124
132
140
155
153
Total Waste to Landfill (tonnes)
1086
1111
1114
1193
1388
1052
1370
1151
Feb-15
Mar-15
Apr-15
May-15
8.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: Transfer Station Figures:
Oct 2014
Nov 2014
Dec 2014
Jan 2015
YTD Total
Asbestos – large loads
0 tonnes
0 tonnes
0 tonnes
2.16 tonnes
3.96 tonnes
Asbestos – small loads
16m3
16m3
25m3
12m3
105m³
Mattresses
42
42
55
38
227
Vehicle Loads – up to 0.5m3
649
533
582
714
3641
Vehicle Loads – 0.5m3 to 1.5m3
956
811
1004
883
6103
Vehicle Loads – 1.5m3 to 2m3
536
503
671
733
3553
Truck Loads – landfill waste
134 tonnes
87 tonnes
222 tonnes
100 tonnes
4525 tonnes
Truck Loads – non-landfill waste
95 tonnes
78 tonnes
85 tonnes
45 tonnes
562 tonnes
DCC Garbage Trucks (Domestic & Commercial Collection Services)
868 tonnes
602 tonnes
926 tonnes
949 tonnes
5263 tonnes
Steel Recycling
76 tonnes
32 tonnes
68 tonnes
66 tonnes
381 tonnes
e-Waste
7 tonnes
6 tonnes
9 tonnes
9 tonnes
48 tonnes
22
29
50
17
173
Tyres
ITEM 6.1
PAGE 128 Report to Infrastructure, Works and Development Committee meeting on 9 February 2015
COMMUNITY ENGAGEMENT
The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS
Any financial or budgetary implications related to matters discussed in this report will be separately reported to Council.
RISK IMPLICATIONS Any specific risk implications will be outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be subject of a separate report to Council.
CONCLUSION
This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.
ATTACHMENTS 1.
Capital Works Summary - January 2015
RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 6.1
Matthew Atkins Deputy General Manager
PAGE 129 Capital Works Summary - January 2015
ATTACHMENT [1]
Capital Works Income & Expenditure Report 31 January 2015 As at 29/1/2015
Income 2014/15
Expenditure 2014/15
Additional Funds External Funding Total Budget Annual Budget Carried forward (inc. Grants) Available $ $ $ $
Actual $
Balance
Commitments $
Total Expenditure $
Remaining Funds $
Performance Measures Works Start Month
Works % Completion Budget Month Spent
Comments
Summary Open Space & Recreation Facilities Stormwater Transport Living City Plant & Fleet Other Equipment Total Capital Works
758,930 436,400 402,000 4,923,000 3,320,841 365,600 233,742 10,440,513
1,201,661 350,744 92,104 61,578 791,249 60,000 2,557,336
155,930 30,000
144,070
380,528 1,741,000 2,121,528
1,960,591 787,144 494,104 5,194,578 4,112,090 365,600 293,742 13,207,849
175,239 152,887 170,875 735,188 150,466 49,629 35,533 1,469,818
1,293,354 345,567 1,009 1,911,965 5,336 187,020 90,277 3,834,529
1,468,593 498,454 171,884 2,647,153 236,649 125,810 5,148,544
491,998 288,690 322,220 2,547,425 3,956,287 128,951 167,932 7,903,503
300,000 30,000
8,140
256,229 -
256,229 8,140
43,771 21,860
Jan 2015 TBA
Mar 2015 TBA
119
38,881
Jan 2015
Jan 2015
33,646 39,700
6,354 15,500
completed Feb 2015
completed Mar 2015
413
164,587
TBA
TBA
Open Space & Recreation CP0106 CP0094
Mersey Vale Master Plan Works Cycling Network Strategy Action Plan Year 2 - actions
CP0095
Girdlestone Park - Drainage Upgrade & ground renovation
39,000
39,000
119
CP0096 CP0097
Aquatic Centre - overflow car park east Signage Strategy Implementation 2014-15
40,000 55,200
40,000 55,200
33,646 1,379
CP0098
Meercroft Park - reserve car park
165,000
165,000
413
CP0099 CP0100
Mersey Vale - MBS stage 1 Rooke Street Mall Improvement
999,780 75,000
5,488 14,421
987,910 884
993,398 15,305
6,382 59,695
Mar 2015
June 2015
CP0101 CP0102 CP0070 CP0103
Shared path renewals program (2014/15) BBQ Replacements (2014/15) TasWater Meter Consolidation Reg Hope Park - Safety Mowing Strip & sea wall repairs
55,000 15,000 35,000
55,000 15,000 57,811 35,000
41,331 12,549 2,196 31,281
132 9,879 -
41,463 12,549 12,075 31,281
13,537 2,451 45,736 3,719
Dec 2014 completed Nov 2014 completed
Dec 2014 completed June 2015 completed
CP0104
Mariners Park safety mowing strip
15,000
15,000
320
-
320
14,680
TBA
TBA
78,800
78,800 1,960,591
23,955
-
23,955
54,845
Nov 2014
Feb 2015
175,239
1,293,354
1,468,593
491,998
612,144 30,000 10,000 5,000 10,000 45,000
92,239 6,622 20 4,555 9,019 24,120
333,254 -
425,493 6,622 20 4,555 9,019 24,120
186,651 23,378 9,980 445 981 20,880
5,000
5,000
94
6,157
6,251
5,000 15,000 50,000 436,400
5,000 15,000 50,000 787,144
94 16,023 100 152,887
6,157 345,567
50,000 25,000
50,000 25,000
39,319 21,481
30,000 30,000 35,000 65,000 35,000 12,000 10,000
30,000 30,000 35,000 65,000 35,000 12,000 10,000 92,104 110,000 494,104
999,780 75,000
57,811
Mersey Bluff playground - bark softfall replacement with rubber Proceeds on disposal of assets Total Open Space & Recreation
758,930
1,201,661
Facilities CB0050 CB0059 CB0060 CB0061 CB0062 CB0063
CEEP - energy efficiency funding ( yr 1 $292,000 yr 2 $271,400) Public Art Art Acquisition - Tidal Art Award (2014/2015) BSMC - concrete path and bin screen BSMC - concrete path eastern side Establishment of fill site Bay Drive
271,400 20,000 10,000 5,000 10,000 45,000
340,744 10,000
CB0064
WTS - PA System for Push Pit area
CP0105
CB0065 WTS - CCTV to Steel waste area CB0066 Julie Burgess - pontoon alterations CB0067 Mersey Bluff Caravan Park - ground levelling Total Facilities Stormwater CS0029 Pit Replacements CS0030 Manhole Lid Replacements CS0031 CS0032 CS0033 CS0034 CS0035 CS0036 CS0037 CS0018
Minor Stormwater Works SW Outfall Risk Improvement & Renewal 326 Kelcey Tier Road - Culvert renewal and outlet protection 118 Madden St - new pipe in easement 259 Melrose Road - crossing renewal outlet works 14 Chelsea Court - manhole renewals Miandetta Park SW inlet Kelcey Tier Drain Renewal
CS0038 William St SW Catchment Upgrade - Stage 4 Total Stormwater
350,744
-
380,528
380,528
92,104 110,000 402,000
92,104
-
38,321 -
Contract awarded, precast concrete components 99.4% programmed to be constructed off site in February 20.4% WiFi trial in progress Bluff footpath north of skate park nearing 75.4% completion 83.7% 20.9% Installation by Taswater has commenced 89.4% In discussions with Crown Land Services regarding 2.1% lease arrangements Works underway, contractor back on site now to 30.4% complete 74.9%
Sept 2014 NA Dec 2014 completed completed Mar 2015.
June 2015 NA Dec 2014 completed completed Apr 2015
(1,251)
Mar 2015.
Apr 2015
6,251 16,023 100 498,454
(1,251) (1,023) 49,900 288,690
Mar 2015.
Apr 2016
-
39,319 21,481
10,681 3,519
Oct 2014
Nov 2014
60 5,821 88 2,489 492 4,799 1,138 85,963
1,009 -
60 5,821 88 2,489 492 4,799 2,147 85,963
29,940 24,179 34,912 62,511 34,508 7,201 7,853 6,141
9,224 170,875
1,009
9,224 171,884
100,776 322,220
ITEM 6.1
85.4% Work has commenced on site 27.1% On HOLD until Bike Riding Strategy is addopted Site works have been completed. Works yet to be 0.3% invoiced Material invoices yet to be accounted, waiting for 84.1% hotmix invoice from Hardings Hotmix 71.9% Map Based Signs installation pending Awaiting funding contribution confirmation from 0.3% Meercroft Home - Planning application pending
April 2015 Feb 2015 Mar 2015 completed Feb 2015 completed
May 2015 Mar 2015 Apr 2015 completed Feb 2015 completed
69.5% DECC HVAC contractor commenced on site 22.1% Trees - Forrest Walk' piece purchased in July 0.2% 91.1% 90.2% 53.6% Design progressing for drainage works Project awared to Devonport Electrical. Overspend 125.0% to be accomodated from other Facilities Projects Project awared to Devonport Electrical. Overspend 125.0% to be accomodated from other Facilities Projects 106.8% Completed 0.2% Project to progress after summer tourist season 63.3%
78.6% 85.9% Budget to be used to fund increased pipe size for 0.2% Brooke Street Subdivision 19.4% Best Street outfall to complete 0.3% 3.8% In design phase 1.4% 40.0% 21.5% 93.3% 8.4% Tender report to February I&W Committee meeting 34.8%
PAGE 130 Capital Works Summary - January 2015
ATTACHMENT [1]
Income 2014/15
Expenditure 2014/15
Additional Funds External Funding Total Budget Annual Budget Carried forward (inc. Grants) Available $ $ $ $ CT0085
Kelsey Tier Road Safet y Improvement s - St age 2
CT0103
PAYL conversion - Car Park t o be ident ified (Best St Car park)
CT0104
Formby Road Car park Arcade Link
CT0105 CT0106
Road Net work Minor Works Re-seal programme
CT0107 CT0108
St reet Light Provision Foot pat h Minor Renewal in Road Reserve
CT0109 CT0110
Remaining Funds $
39,793
1
39,793
207
300,000
300,000
176,438
75,112
251,550
18,000
18,000
688
25,000 660,000
25,000 660,000
7,626 12,282
20,000 25,000
20,000 25,000
7,933 13,478
William St - Fourways pavement reconst ruct ion
330,000
330,000
William St reet pavement reconst ruct ion - Tasman t o Charles Don/Hillcrest essent ial pavement renewal and sight dist ance improvement s Devonport Road Reconst ruct ion - Turners Lane t o McLeod Avenue
515,000
CT0115
Thomas St base correct ion and reseal Mersey Bluff car park renewal Torquay Road reconst ruct ion and widening st age 1- east of Canning Drive
CT0116
James st foot pat h renewal - sout h side of Devonport Oval st age 1
CT0117 CT0095 CT0118 CT0119
Road Traffic Devices Minor Works Road Traffic Devices Macfie St reet Pedest rian Net work St rat egy (2012) Act ion Plan Implement at ion St ony Rise Rd - Middle Rd int ersect ion New Roundabout
CT0120 CT0121 CT0122
Rooke St Safet y Barrier - Rooke and St eele Junct ion Kelcey Tier Road safet y improvement s st age 3 - wall and guard rail Clayt on Drive guard rail renewal
CT0123
River Road Rural - Widening St age 2
CT0124
St ony Rise Pat hway - Leary Ave. To Friend St reet .
-
CT0125
Don & Hillcrest Road Pedest rian Facilit ies
CT0126
Don Road Pedest rian Safet y Island - Lapt horne Close
CT0112 CT0113 CT0114
Black Spot Funding - Improvement s Total Transport
Plant & Fleet CF0010 Hire Plant Replacement Plan
40,000
Total Expenditure
2015 Actual Commitments $ $
40,000
CT0111
-
Balance Works Start Month
Works % Completion Budget Month Spent
Comments
completed
completed
48,450
Jan 2015
Mar 2015
688
17,312
Feb 2015
Mar 2015
83.9% Machines to be installed late February Design being finalised - Hub Arcade Traders have 3.8% been consult ed
7,626 438,869
17,374 221,131
Oct 2014
April 2015
30.5% 66.5% Resealing works current ly being complet ed by
-
7,933 13,478
12,067 11,522
9,979
6,500
16,479
313,521
Feb 2015
Mar 2015
515,000
26,684
348,722
375,406
139,594
Dec 2014
Mar 2015
215,000
215,000
10,115
-
10,115
204,885
Mar 2015
May 2015
72.9% Construciton works are underway Tenders have been called for t he const ruct ion 4.7% works
275,000
275,000
104,905
-
104,905
170,095
Nov 2014
Dec 2015
38.1% Recommencing works in February 2015
155,000 60,000
155,000 60,000
5,347 7,667
-
5,347 7,667
149,653 52,333
Feb 2014
Feb 2014
3.4% Tender report to February I&W Committee meeting 12.8% Construction has commenced
450,000
18,698
8,462
27,161
422,839
Feb 2015
May 2015
50,000
50,000
41,055
-
41,055
8,945
completed
completed
25,000
25,000 21,578 40,000 1,200,000
96 40 3,335 85,297
861,677
96 40 3,335 946,973
24,904 21,538 36,665 253,027
15,000 310,000 40,000
15,000 310,000 40,000
130 52,618 80
184,904 -
130 237,522 80
14,870 72,478 39,920
April 2015
May 2015
90,000
90,000
95,692
-
95,692
(5,692)
completed
completed
127,000
127,000
8,353
-
8,353
118,647
Feb 2015
-
55,000
55,000
358
-
358
54,642
Mar 2015
May 2015
-
28,000
28,000
6,501
-
6,501
21,499
TBA
TBA
105,000
-
-
-
105,000
NA
NA
165,500
450,000
165,500
21,578 40,000 1,200,000
1,200,000
105,000 4,923,000
61,578
1,741,000
426,587
99.5%
39.7% 53.9% First sect ion in Nicholls St reet complet ed - addit ional
Jan 2015
April 2015
5.0% Construction works have commenced
6.0% Tender has been awarded t o Hardings Hot mix 82.1% 0.4% 0.2% 8.3% 78.9% Tender awarded - exist ing ut ilit ies t o be relocat ed
0.9% 76.6% Contractor commenced 0.2% Addit ional works were added t o t he scope t o 106.3% complet e t he project Unbudget ed project as a result of grant funding. Design being finalised Unbudget ed project as a result of grant funding. Tenders have been called Unbudget ed project as a result of grant funding. Request s for Quot at ions from Cont ract ors have been called Grant Funding not available. Project s will not 0.0% proceed
5,194,578
735,188
1,911,965
2,647,153
2,547,425
265,000
265,000
105,774
151,223
256,997
8,003
NA
NA
2,118
2,118
56,482
NA
NA
3.6% List of identified items to be progressively purchased
NA
NA
-53.5% Includes revenue for disposal of excess fleet vehicles
CF0011
Minor Plant Replacement Plan
58,600
58,600
CF0012
Fleet Replacement Plan
42,000
42,000
(58,263)
35,797
(22,466)
64,466
365,600
49,629
187,020
236,649
128,951
Total Plant & Fleet
Performance Measures
365,600
-
-
-
51.0%
97.0%
64.7%
Other Equipment
CE0004
Furniture & Fittings - Renewal
10,462
10,462
32,631
32,631
121,400
121,400
6,746
129,249
15,732
Furniture & Fittings - New Information Technology - Renewal Information Technology - New Proceeds on disposal / trade-in of assets Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY
233,742
60,000
7,119,672
1,766,087
Living City CB0068 Living Cit y - St rat egic Init iat ives
3,320,841
791,249
Total Living City
3,320,841
791,249
10,440,513
2,557,336
CE0005 CC0005 CC0006
TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY
69,249
60000
13,055
10,126
Overspend is due t o expendit ure for it ems from CE0005 being included in t his project . Combined 221.6% expendit ure is wit hin budget
23,181
(12,719)
NA
NA
-
32,631
NA
NA
73,269
80,015
41,385
NA
NA
65.9% Ongoing program of IT infrastructure upgrades
6,882
22,614
106,635
NA
NA
17.5% Ongoing program of IT infrastructure upgrades
0.0% Refer note above
2,121,528
2,121,528
293,742
35,533
90,277
125,810
167,932
42.8%
9,095,759
1,319,351
3,829,192
5,148,544
3,947,215
56.6%
4,112,090
150,466
5,336
155,803
3,956,287
4,112,090
150,466
5,336
13,207,849
1,469,818
3,834,529
ITEM 6.1
5,148,544
July 2014
June 2015
3.8% Project to continue through duration of year
3,956,287
0.0%
7,903,503
39.0%
PAGE 131
7.0 CLOSURE There being no further business the Chairman declared the meeting closed at
pm.