NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, 44-48 Best Street, Devonport, on Monday 10 August 2015, commencing at 6:00pm. The meeting will be open to the public at 6:00pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 5 August 2015
AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 10 AUGUST 2015 AT THE COUNCIL CHAMBERS AT 6:00PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.1.1
Questions on notice from the public ........................................................................................... 3
3.1.2
Question without notice from the public .................................................................................... 3
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
TENDERS ................................................................................................... 4
4.1
CT0131 Tender Report - Contract 1290 - Supply, Delivery and Placement of Hotmix Asphalt (D380280) .............................................................................................................. 5
4.2
CT0131 Tender Report - Contract 1291 - Supply, Delivery and Placement of Sprayed Bituminous Surfacing (D380281) .................................................................................... 8
5.0
INFRASTRUCTURE AND WORKS REPORTS ....................................................... 11
5.1
Bike Riding Strategy Review (D347653)...................................................................................... 11
5.2
Mersey Bluff Sound Shell (D378437) ............................................................................................ 34
5.3
Roads to Recovery Funding (D380327) ..................................................................................... 38
5.4
Old Don Tramway - Don to Tugrah Walking/Cycling Track (D380508) ............................... 42
6.0
INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 47
6.1
Infrastructure and Works Report (D375659) .............................................................................. 47
6.2
Development and Health Services Report (D379627) ............................................................ 59
7.0
CLOSURE ................................................................................................ 70
Ald CD Emmerton Ald JF Matthews
PAGE 1 Infrastructure Works and Development Committee meeting Agenda 10 August 2015
Agenda of a meeting of the Devonport City Council‟s Infrastructure Works and Development Committee to be held at the Council Chambers, Fenton Way, Devonport on Monday 10, August 2015 commencing at 6:00pm. PRESENT Present Chairman
Ald Perry Ald Emmerton Ald Goodwin Ald Jarman Ald Matthews
Apology √
√
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council‟s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council‟s website for a period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Infrastructure Works and Development Committee meeting Agenda 10 August 2015
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 5824): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2005.
2.
Public participation will be the first agenda item following the formal motions regarding Leave of Absence, Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, whether verbal or in writing. If a verbal response cannot be given or if specifically a written response is required, the question must be reduced to writing and be submitted to the Chairperson prior to the end of the public section of the meeting.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may a.
Address questions on notice submitted by members of the public;
b.
Refuse to accept a question.
10.
If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
11.
Verbal questions and the fact that a verbal response was supplied will be recorded in the minutes and where a written question is submitted the written question will be included in the minutes as well as any written answer or summary of that answer to that question.
12.
Council will continue its current practice of receiving deputations from organisations and individuals who wish to make submissions to Council at informal workshop sessions held between Council meetings. The date and purpose of any workshop sessions will be listed in the next agenda. Where necessary, reports of those deputations will be included in future agendas for Council to make a decision.
PAGE 3 Infrastructure Works and Development Committee meeting Agenda 10 August 2015
3.1.1
Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.
3.1.2
Question without notice from the public
3.2
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Infrastructure Works and Development Committee meeting Agenda 10 August 2015
4.0
TENDERS
In accordance with Section 22(1) of the Local Government Act 1993 Council has delegated powers to the Infrastructure and Works Committee to accept temders for activities related to the functions of the Committee to the extent of the estimates for the current financial year (Min 83/14 refers). The following item is to be dealt with by the Infrastructure and Works Committee in accordance with delegated authority. 4.1
CT0131 Tender Report - Contract 1290 - Supply, Delivery and Placement of Hotmix Asphalt
4.2
CT0131 Tender Report - Contract 1291 - Supply, Delivery and Placement of Sprayed Bituminous Surfacing
PAGE 5 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
4.1
CT0131 TENDER REPORT - CONTRACT 1290 - SUPPLY, DELIVERY AND PLACEMENT OF HOTMIX ASPHALT File: 30499 D380280
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY
This report seeks Council‟s approval to award Contract 1290 for the supply, delivery and placement of hotmix asphalt sealing services associated with the hotmix asphalt component of the annual reseal program, to Roadways Pty Ltd.
BACKGROUND
This contract relates to the hotmix asphalt component within the re-sealing works listed in the 2015/16 capital works program. Included within the scope of works is supply only of asphalt materials and also milling and road edge treatments associated with hotmix sealing work. Tenderers were asked to submit a schedule of rates based on a bill of quantities. The bill of quantities is a prioritised list of roads requiring resealing. Only the higher priority roads were included in the bill of quantities for the purpose of tendering. After the contract is awarded, the areas to be resealed will be finalised and utilising the tendered schedule of rates the final cost will be determined. Council‟s budget allocation will dictate the final list of roads to be resealed. The tender specification also makes provision for rise and fall adjustments in the contract rate. This is a sensible inclusion to the contract to lessen the risk to both Council and the Contractor during periods of oil and bitumen price volatility.
STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders over the prescribed amount.
DISCUSSION A Tender Planning and Evaluation Committee was formed to evaluate all tenders received. The Tender Planning and Evaluation Committee minutes and the tenderers schedule of rates have been attached as confidential attachments. Tenders were received from five companies. All tenders received were conforming. The tender was based on a scope determined by Council officers. A list of sites was provided for the purposes of tendering. Sites will be added or subtracted as required limiting the value of work to suit the allocated budget amount. For the purpose of evaluating the tenders, the bill of quantities was utilised. The figures in table 1 are the tendered sums based on the bill.
ITEM 4.1
PAGE 6 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Table 1
Tendered Price
Roadways P/L
Crossroads Civil Contracting P/L
Hardings Hotmix P/L
Venarchie Contracting P/L
Downer EDI Works P/L
$328,230
$350,294
$355,000
$396,855
$403,833
As highlighted in table 1, Roadways Pty Ltd ($328,230) is the lowest tender. The Tender Planning and Evaluation Committee has considered each of the selection criteria and Roadways Pty Ltd has ranked highest overall and therefore offer Council best value for money.
COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 20 June 2015 and tenders were also advertised on Council‟s web site.
FINANCIAL IMPLICATIONS
A budget allocation of $700,000 has been allowed in the 2015/16 capital works budget for resealing of Council‟s road network. This budget allocation is for both the hotmix asphalt and sprayed bituminous surfacing contracts as well as the design and project management costs (approximately $23,000) associated with the annual reseal program. Hotmix seal works will be undertaken based on the accepted schedule of rates up to the allocated budget amount.
RISK IMPLICATIONS
Workplace Health and Safety Projects and purchases within the capital program include activities designated as high risk under the model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects.
Corporate and Business The tender administration and reporting processes related to this contract comply with Division 2A - Tenders and contracts for goods and services of the Local Government Act, 1993.
Asset & Property Infrastructure The scope of work or goods supplied under this contract form part of Council‟s infrastructure asset management strategy and therefore reduces the risk of asset performance and cost issues.
Legal Compliance Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and Council‟s Code for Tenders and Contracts.
Financial Fraud The tender amount is within the budgeted allowance and monthly monitoring of expenditure will assist in avoiding over expenditure.
CONCLUSION
Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that Roadways Pty Ltd has achieved ITEM 4.1
PAGE 7 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
the highest total score and is therefore most likely to offer “best value” in relation to Contract 1290.
ATTACHMENTS 1.
CT0131 Contract 1290 Signed Meeting Minutes
Confidential
2.
CT0131 Hotmix Schedule of Rates
Confidential
RECOMMENDATION That the Infrastructure, Works and Development Committee, in relation to Contract 1290 – Supply, Delivery and Placement of Hotmix Asphalt Sealing Service and in accordance with the delegated authority provided to it by Council under Minute 83/14: a)
award the contract to Roadways Pty Ltd based on their tendered schedule of rates noting a likely total value in the order of $328,230 (ex GST); and
b)
note that design and project management for the total reseal project is estimated to cost $23,000 (ex GST).
Author: Position:
Shannon Eade Project Management Officer
Endorsed By: Position:
ITEM 4.1
Matthew Atkins Deputy General Manager
PAGE 8 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
4.2
CT0131 TENDER REPORT - CONTRACT 1291 - SUPPLY, DELIVERY AND PLACEMENT OF SPRAYED BITUMINOUS SURFACING File: 30499 D380281
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY
This report seeks Council‟s approval to award Contract 1291 for the supply, delivery and placement of sprayed bituminous surfacing services associated with the sprayed bituminous surfacing component of the annual reseal program, to Crossroads Civil Contracting Pty Ltd.
BACKGROUND This contract relates to the spray seal component within the resealing works listed in the 2015/16 capital works program. Tenderers were asked to submit a schedule of rates based on a bill of quantities. The bill of quantities is a prioritised list of roads requiring resealing. Only the higher priority roads were included in the bill of quantities for the purpose of tendering. After the contract is awarded, the areas to be resealed will be finalised and utilising the tendered schedule of rates the final cost will be determined. Council‟s budget allocation will dictate the final list of roads to be resealed. The tender specification also makes provision for rise and fall adjustments in the contract rate. This is a sensible inclusion to the contract to lessen the risk to both Council and the Contractor during periods of oil and bitumen price volatility.
STATUTORY REQUIREMENTS
Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders over the prescribed amount.
DISCUSSION
A Tender Planning and Evaluation Committee was formed to evaluate all tenders received. The Tender Planning and Evaluation Committee minutes and the tenderers‟ schedule of rates have been attached as confidential attachments. Tenders were received from three companies. All tenders received were conforming. The tender was based on a scope determined by Council officers. A list of sites was provided for the purposes of tendering. Sites will be added or subtracted as required, limiting the value of work to suit the allocated budget amount. For the purpose of evaluating the tenders a bill of quantities was utilised. The figures in table 1 are the tendered sums based on the bill.
ITEM 4.2
PAGE 9 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Table 1
Tendered Price
Crossroads Civil Contracting P/L
Roadways P/L
Hardings Hotmix P/ L
$203,404
$219,240
$239,090
As highlighted in table 1, Crossroads Civil Contracting Pty Ltd ($203,404) is the lowest tender. The Tender Planning and Evaluation Committee have considered each of the selection criteria and Crossroads Civil Contracting Pty Ltd has ranked highest overall and therefore offer Council best value for money. Council have not previously used this firm for its reseal work, however referee checks have provided assurance they have the capacity to satisfactorily undertake the works.
COMMUNITY ENGAGEMENT
A public advertisement calling for tenders was placed in the Advocate Newspaper on 20 June 2015, and tenders were also advertised on Council‟s web site.
FINANCIAL IMPLICATIONS A budget allocation of $700,000 has been allowed in the 2015/16 capital works budget for resealing of Council‟s road network. This budget allocation is for both of the sprayed bituminous surfacing and the hotmix asphalt contracts as well as the design and project management costs (approximately $23,000) associated with the annual reseal program.
RISK IMPLICATIONS
Workplace Health and Safety Projects and purchases within the capital program include activities designated as high risk under the model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects.
Corporate and Business The tender administration and reporting processes related to this contract comply with Division 2A - Tenders and contracts for goods and services of the Local Government Act, 1993.
Asset & Property Infrastructure The scope of work or goods supplied under this contract form part of Council‟s infrastructure asset management strategy and therefore reduces the risk of asset performance and cost issues.
Legal Compliance Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and Council‟s Code for Tenders and Contracts.
Financial Fraud The tender amount is within the budgeted allowance and monthly monitoring of expenditure will assist in avoiding over expenditure.
CONCLUSION Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that Crossroads Civil Contracting Pty
ITEM 4.2
PAGE 10 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Ltd has achieved the highest total score and is therefore most likely to offer “best value” in relation to Contract 1291.
ATTACHMENTS 1.
CT0131 Contract 1291 Signed Meeting Minutes
Confidential
2.
CT0131 Spray Seal Schedule of Rates
Confidential
RECOMMENDATION That the Infrastructure, Works and Development Committee, in relation to Contract 1291 – Supply, Delivery and Placement of Sprayed Bituminous Surfacing Services and in accordance with the delegated authority provided to it by Council under Minute 83/14 and award the contract to Crossroads Civil Contracting Pty Ltd based on their tendered schedule of rates noting a likely total value in the order of $203,404 (ex GST).
Author: Position:
Shannon Eade Project Management Officer
Endorsed By: Position:
ITEM 4.2
Matthew Atkins Deputy General Manager
PAGE 11 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
5.0
INFRASTRUCTURE AND WORKS REPORTS
5.1
BIKE RIDING STRATEGY REVIEW File: 30081 D347653
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY
The 2010 Devonport City Cycling Network Strategy has been reviewed and updated. This report provides an overview of the changes and presents an updated document for Council‟s adoption.
BACKGROUND
The Devonport City Cycling Network Strategy (CNS) was adopted by Council in July 2010 to increase community participation in riding for recreation, health and for commuting. The CNS was a tool to guide Council in creating a cycling network for cyclists throughout the City. Having a strategy for bike infrastructure has allowed Council to successfully compete for government funding. The implementation of the CNS action plan items has resulted in the completion of key links in the network and the provision of bike infrastructure and improvements. The key achievements of the CNS are listed below: Construction of new network links
Devonport Road Spreyton Link 1st Stage - 2.1km;
River Road Link to Latrobe 1st Stage - Shared Bike and Dedicated Bike Lanes - 1.5km;
Formby Road Path - 900m linking path; and
Stony Rise Road Pathway Tugrah Road to Lawrence Drive.
Installation of bike infrastructure
15 new racks installed in CBD, Coles Beach and Aquatic Centre; and
25 track marker signs installed along 15km of bike paths.
Improvements to the network
Great Foreshore Ride Upgrade - Widening to 3.0m and realignment of high use section on Bluff Road.
STATUTORY REQUIREMENTS There are no direct statutory requirements associated with this strategy.
DISCUSSION The CNS has been reviewed and updated to highlight current achievements and to include new safety initiatives, network improvements and support programs. The review of the strategy commenced with a public consultation period to source feedback on the CNS. The information gained from that consultation period has guided the review and the change in focus from „cyclist‟ (inferring more serious riders) to „bike rider‟ (considered more inclusive of all people on bikes). ITEM 5.1
PAGE 12 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
The updated strategy focuses on the desires of riders and would-be riders to have safe, accessible and well-connected bike routes. The strategy has been renamed the Bike Riding Strategy 2015-2020 (BRS) as part of the review. The BRS recognises that Devonport‟s most significant bike riding feature is the 12km Great Foreshore Ride - stretching from Quoiba in the south, past the city foreshore to the Don River in the west. The objective of the BRS is to make bike riding more accessible and safer for everyone through promotion, community education and by providing a well maintained network of bike lanes and paths. The BRS highlights the need for the removal of hazards and to provide adequate and regular maintenance of bike paths and lanes. The BRS also identifies two future links to the network.
Stony Rise Road Stony Rise Road has been identified as a bike riding route that needs additional infrastructure to support the recent commercial and residential developments. The new path from Tugrah Road should be extended progressively as development and funding opportunity occur.
Don River Rail Trail The potential Don River Rail Trail would have a gravel or dirt surface suitable for walking, mountain bikes and horses. The trail could extend 6.5km from the Don Memorial Hall to the Tasmanian Arboretum in Eugenana, with a first stage branching off to connect with the trails in the Kelcey Tier area.
Items identified in the action plan for completion in the short and medium term and seen as a high priority for bike riders include:
Undertake a safety audit of the bike network and identify and remove any hazards.
Widen and improve sections of the 12km Great Foreshore Ride.
Formalise established tracks into bike paths and provide new access points along the Great Foreshore Ride.
Provide bike racks and lockers in key locations.
Provide quality signage and guidance information to riders on all routes.
Promote the Great Foreshore Ride as one of Devonport‟s attractions.
COMMUNITY ENGAGEMENT
There was extensive community engagement during the development of the 2010 CNS. During March 2014, there was a public consultation period to seek the opinion of the community on the 2010 Strategy and receive input for the review. The feedback received during this period was extremely positive on the progress achieved to date and useful in preparing the revised document.
FINANCIAL IMPLICATIONS Potential projects to deliver the BRS have been identified and prioritised in the Action Plan. A budget estimate of the funding required has also been included. Council‟s adopted operational budget includes provision for a number of the short term actions.
ITEM 5.1
PAGE 13 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
The Action Plan indicates that approximately $5 million of capital expenditure will be required to deliver all of the proposed initiatives over the next ten years. A large portion of the funding would need to be sourced from external grants. Items will be included in Council‟s forward capital works program and assessed annually as part of the budget deliberations.
RISK IMPLICATIONS
Assets, Property and Infrastructure The BRS helps to ensure that Council‟s bike infrastructure is suitable now and into the future.
Financial The BRS provides direction for the forward works program, ensuring that available funds are spent on the most appropriate projects.
Communication/Reputation The BRS provides a reference document to inform decision making and ensure consistent messaging when communicating with the public. Prior to adoption, there will have been two consultation periods, ensuring that the community has had sufficient opportunity to make comment.
CONCLUSION The 2010 Devonport City Cycling Network Strategy has been a valuable tool to guide Council in creating a bike riding network for bike riders throughout Devonport. The implementation of the strategy action plan items has resulted in the completion of key links in the network and the provision of bike infrastructure and improvements. The Bike Riding Strategy 2015-2020 will allow the continuation of this work and ensure the right infrastructure, education and actions are provided for riders now and in the future.
ATTACHMENTS 1.
Bike Riding Strategy 2015-2020
RECOMMENDATION That it be recommended to Council that the report regarding the Bike Riding Strategy 2015-2020 be received and that Council adopt the Strategy with immediate effect.
Author: Position:
Randell Stott Infrastructure & Urban Design Coordinator
Endorsed By: Position:
ITEM 5.1
Matthew Atkins Deputy General Manager
PAGE 14 Bike Riding Strategy 2015-2020
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PAGE 34 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
5.2
MERSEY BLUFF SOUND SHELL File: 12163 D378437
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.3
Provide and maintain Council buildings, facilities and amenities to appropriate standards
SUMMARY
This report outlines the current maintenance issues relating to the Mersey Bluff Sound Shell and outlines a number of options for Council‟s consideration in determining the future direction of the facility.
BACKGROUND The Mersey Bluff Sound Shell was constructed in the late 1980‟s as an initiative of the Lions Club of City of Devonport Inc. It was a project to commemorate the Bicentennial of Australia and was funded through a grant from the Australian Government Bicentennial Committee along with a contribution from the Lions Club. The Sound Shell is a curved steel structure over a concrete slab with block walls on three sides (refer picture below).
The Sound Shell project was overseen by a Committee made up of Lions Club members along with Council representation. The location at the western end of the main beach at the Mersey Bluff was determined by the Committee and approved by Council. Upon completion of construction, the Sound Shell was handed over to Council to maintain as a Council asset. Initially, a number of events, such as Sunday concerts and Youth Bands utilised the Sound Shell as well as Devonport‟s annual Carols by Candlelight. However in recent years the number of events held at the sound shell has diminished, to a stage where it hasn‟t been used for its intended purpose for several years. ITEM 5.2
PAGE 35 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
It is understood that there are a number of factors that have contributed to the decline in events, primarily associated with the infrastructure to support the Sound Shell facility including:
lack of public toilets within close proximity;
lack of available car parking within close proximity;
minimal lighting; and
access difficulties due to the terrain.
An option to sandblast and recoat the steelwork and replace the purlins was presented to Council as part of its budget deliberations approximately five years ago at which time it was decided that given the lack of use, undertaking the proposed maintenance could not be justified. The roof purlins have continued to deteriorate in the harsh sea environment and have now reached a point where the roof structure may result in an incident in high winds, if remedial action is not taken. An allocation was included in the 2015/16 operational budget to address the issues and this report details the options available to Council.
STATUTORY REQUIREMENTS
There are no specific statutory requirements associated with this report.
DISCUSSION
The concrete slab and block walls, the roof sheeting and the structural steel components of the sound shell are structurally sound and in reasonable condition, however the roof purlins are failing. The purlins are completely rusted through in some areas of the roof and require replacing. If the structure was to remain, the steel framework should also be sandblasted and painted to prolong the asset life.
Given the considerable cost of maintaining the Sound Shell and the fact that it is not currently used for any organised events, it is not unreasonable to suggest the asset be removed or modified to minimise the ongoing cost burden on Council. There are a number of options that Council could consider which are detailed below. Option 1 Removal of the roof structure The roof cladding and steel framework could be dismantled and removed. This would leave the concrete slab and block walls as it currently stands, which would only require minimal on-going maintenance. The remaining structure could continue to be used by ITEM 5.2
PAGE 36 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
the community, without the roof. If the slab remained it could be developed at a later date into a shelter shed or other alternate use. Option 2 Remove the complete Sound Shell This option is based on the complete demolition of the entire structure including the concrete base and reinstatement of the area to grass parkland as it was originally. This option would eliminate any future operational costs. Option 3 Undertake required maintenance To keep the Sound Shell in its current form the roof structural steel will require painting and the roof purlins will need to be replaced. The roof sheeting could possibly be reused however given it is required to be removed, to allow for the purlins to be replaced, it maybe that replacement of the roof sheeting now would be the most cost effective option over the longer term. This would be assessed once the exact condition of the existing roofing was determined. Option 4 Relocate the Sound Shell Council has received letters from, the Devonport Chamber of Commerce and the Lions Club of City of Devonport suggesting Council should consider relocating the Sound Shell to Roundhouse Park. With the increasing number of events being held in this area it potentially would be well utilised, however other alternative or portable structures are more likely to be better suited to this area. A portable Sound Shell has been identified as a “Future” project in the forward capital works program with a budget estimate of $70,000. If Council wished to explore this option further a full report and feasibility would need to be prepared.
COMMUNITY ENGAGEMENT
No public consultation has been undertaken in preparation of this report. As the Sound Shell has a high profile within the community any decision by Council on the future of the Sound Shell should be consulted with the public prior to progressing the preferred options.
FINANCIAL IMPLICATIONS
A request for quotation process was recently completed by Council to determine the cost associated with three options. The budget figures from this process are shown in the table below. Figures include the necessary project management and contingency. Option 1 – remove roof
Option 2 - total removal
Option 3 - replace roof
Option 4 – relocate
$15,000
$25,000
$60,000
$170,000
The 2015/16 operational budget has an allowance of $25,000 to undertake action on the Sound Shell. Any additional works above this amount would require unbudgeted expenditure or an allocation in a future year‟s budget.
RISK IMPLICATIONS
Workplace Health and Safety Legislative requirements are adhered to with regards to WHS. It is a requirement of Council to seek the contractors Safe Work Method Statements or risk assessments prior to commencing work. ITEM 5.2
PAGE 37 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Asset & Property Infrastructure There are risk implications regarding the structural integrity of the Sound Shell and a decision on the future of the facility is required.
Financial Fraud Procurement processes are consistent with the Local Government Act and Councils Code for Tenders and Contracts.
Environmental Sustainability Environmental risks are considered with each construction or demolition project to ensure the effects of the environment are minimised.
Consultation and/or Communication The Lions Club of City of Devonport will need to be advised of any decision by Council on the future of the Sound Shell.
Risk Management Practices Projects are assessed for risk prior to any work commencing. Contractors are required to undertake Councils contractor induction process prior to commencing any work.
CONCLUSION This report summarises the options available to Council to eliminate the current safety issues associated the Mersey Bluff Sound Shell. The four options that have been identified are: Option 1 Removal of steel roof structure; Option 2 Complete removal of the Sound Shell and reinstate the grass and surrounds; Option 3 Undertake the required maintenance to make the structure safe and maximise the remaining life of the asset, authorising the budget allocation to be exceeded by $35,000; Option 4 Provide a further report on the options and feasibility of relocating the Sound Shell to Roundhouse Park.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the Technical Support Supervisor regarding the Mersey Bluff Sound Shell be received and noted and that Council: a)
identify (insert option) as their preferred outcome; and
b)
seek community comment on its intentions prior to proceeding with any works.
Author: Position:
Jamie Goodwin Technical Support Supervisor
Endorsed By: Position:
ITEM 5.2
Matthew Atkins Deputy General Manager
PAGE 38 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
5.3
ROADS TO RECOVERY FUNDING File: 26408 D380327
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY
This report advises of the increase in Council‟s allocation from the Federal Government Roads to Recovery program and provides a recommendation to best utilise the increased allocation.
BACKGROUND Since 2005, Council has received funding from the Federal Government‟s Roads to Recovery Program. The objective of the Roads to Recovery program is to “Contribute to the maintenance of the nation‟s local road infrastructure asset, which facilitates greater access for Australians and improved safety, economic and social outcomes”. Each year Council allocates the grant funds to selected road reconstruction projects as part of its budget deliberations. For the 2015-16 financial year, an additional funding allocation of $321,000 was announced after Council adopted the budget. The additional funding allocation is intended to be used to bring forward projects that provide a benefit to the community, improve the overall condition of the road network and provide economic stimulus.
STATUTORY REQUIREMENTS
There are no specific statutory requirements that relate to this report.
DISCUSSION
By undertaking a review of the future years of the Capital Works Program and considering factors including condition, road hierarchy and estimated cost, the following projects have been identified as the best use of the additional funding allocation. Devonport Road reconstruction – Horsehead Creek to McLeod Avenue Devonport Road, between Horsehead Creek and McLeod Avenue is a major road in the Devonport Road network and links the Bass Highway, the city centre and the western port to the north with Spreyton and the hinterland to the South. It is an important freight route, carrying over 6,500 vehicles per day with approximately 12% of those being heavy vehicles. The section proposed for reconstruction is immediately to the north of the section completed in 2014-15. It was previously proposed to be resealed in 2015-16 but rapid recent deterioration means that resealing would not be suitable. The proposed scope of works is shown in Figure 1 and generally involves:
Excavation and replacement of pavement
Installation of subsoil drains ITEM 5.3
PAGE 39 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Kerb and drainage improvements
Asphalt seal
The cost of the project is estimated to be $240,000.
Figure 1: Devonport Road, Horsehead Creek to McLeod Avenue Hiller Street and Ashburner Street intersection reconstruction This intersection is in poor condition with surface and pavement failures. It is the intersection of two minor roads, but is on a bus route and has a steep approach from the north. These factors combine to create stress on the seal and pavement. This project is currently listed in the forward works program for the 2016-17 financial year. This project was identified as the best use of the remaining funds after the proposed Devonport Road project. The scope of works is shown in Figure 2 and generally includes:
Excavation and replacement of pavement
Minor kerb and footpath improvements
Stormwater pit replacements
Asphalt seal
The cost of the project is estimated to utilise the remaining allocation of $81,000
ITEM 5.3
PAGE 40 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Figure 2: Intersection of Hiller Street and Ashburner Street Delivering the two proposed projects would utilise the additional funding allocation of $321,020 as shown in Table 1and meet the assumed intent of the increased allocation. Project
Budget Estimated Cost
Devonport Road
$240,000
Hiller Street / Ashburner Street
$ 81,000
Total
$321,000 Table 1: Proposed allocations
COMMUNITY ENGAGEMENT No consultation has been undertaken in preparation of the report.
FINANCIAL IMPLICATIONS Council‟s annual allocation for the Roads to Recovery Program is in the order of $374,000. In April 2015, the Federal Government announced that the allocation for 2015/16 would be doubled. The total allocation of $748,000 was included in Council‟s adopted capital works budget and allocated to identified projects. In late June, 2015 the Federal Government announced a further allocation of $321,000 for the 2015/16 financial year. This additional allocation will increase Council‟s 2015/16 Capital Works Budget by $321,000 and will allow projects to be brought forward from future years. The budget estimates that have been prepared for this report are conservative. Any balancing grant funds that remain once these nominated projects are completed can be allocated to existing road projects in the 2015/16 adopted capital works budget. Delivering the two projects nominated will result in a loss on disposal of approximately $92,000 (Devonport Road $80,000, Hiller Street $12,000) which will be an unbudgeted operating expense. However it should be noted that a similar loss would be incurred if the projects were delivered in 2016-17.
ITEM 5.3
PAGE 41 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
RISK IMPLICATIONS
Asset & Property Infrastructure By allocating the additional funding to new projects, Council is able to improve the overall condition of the road network beyond what was determined when the budget was adopted. The two projects will renew two road sections that are currently in poor condition.
Financial Fraud Expenditure on Roads to Recovery projects is reported quarterly to the Federal Department of Infrastructure and Regional Development and is subject to audit. Regular monthly reporting to Council as part of the capital works report will also be undertaken.
Risk Management Practices The two projects have been selected using a risk based approach considering the current condition and the road use characteristics.
CONCLUSION The increase in the funding allocation from the Roads to Recovery program will enable the improvement of the overall condition of the road network by allowing Council to deliver two extra projects as part of the 2015-16 capital works program. The proposed projects recommended to be the best use of the additional funds are:
Devonport Road reconstruction – Horsehead Creek to McLeod Avenue; and
Hiller Street and Ashburner Street intersection reconstruction.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the City Engineer be received and that Council: 1.
note the allocation of an additional $321,000 Roads to Recovery grant payment for the 2015/16 financial year; and
2.
add the following two projects to the 2015/16 capital works budget:
3.
a.
Devonport Road reconstruction, Horsehead Creek to McLeod Avenue $240,000;
b.
Hiller Street and Ashburner Street intersection reconstruction - $81,000;
note the impact on the 2015/16 operational budget from a loss on disposal of approximately $92,000.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.3
Matthew Atkins Deputy General Manager
PAGE 42 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
5.4
OLD DON TRAMWAY - DON TO TUGRAH WALKING/CYCLING TRACK File: 26939 D380508
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 2.3.4
Provide accessible and sustainable parks, gardens and open spaces to appropriate standards
SUMMARY
To inform Council of the viability of progressing the proposal for a gravel walking/cycling track along the Old Don Tramway corridor initially from Don to Tugrah and seek support to progress the land acquisitions required to progress the proposal.
BACKGROUND
The Old Don Tramway was built in the early 1900‟s and was mainly used to transport limestone from Melrose to Don. By the mid 1950‟s the use of the branch line had declined and the tramway closed in 1963. A year later the track infrastructure was removed between Melrose and the Don Township crossing. The Bass Highway was later rebuilt across a section of the disused tramway corridor. It has been suggested by interested community members that the disused tramway corridor be converted to a gravel walking/cycling track. Mr Bevan Schramm provided a presentation on the concept to the Infrastructure Works and Development Section 23 Committee meeting on 13 April 2015. As a result the Council determined (Min Ref IWC1/15) refers: “That the presentation regarding the proposed Don River walking/cycling track be noted and a report be prepared for consideration at a future Council meeting.” In preparation for his workshop presentation, Mr Schramm discussed the idea with all affected property owners where the track route could be located from Don to Tugrah and he indicated that they were all highly supportive of the project concept. He also advised that the residents of Mangana Drive and Tugrah area have expressed to him that it is a wonderful idea to safely connect the Tiers subdivision to the Don walking track reserve. If pursued, the walking/cycling track would provide an opportunity to preserve the historic railway corridor alongside the Don River in scenic bush land which is at present is difficult for the public to access.
STATUTORY REQUIREMENTS
There are no direct statutory requirements associated with this report.
DISCUSSION
There are a number of items to consider, as outlined below in determining the viability of the proposal. Benefit to the Community Community benefits that could be realised as a result of the proposal are: ITEM 5.4
PAGE 43 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
provide a destination at Don for mountain bike and recreational riding or walking into Kelsey Tier and the Don Reserve;
connectivity to future bike network linkages;
encouraging additional visitors to the Don area, value adding to the existing Don River Railway;
a meaningful project for the work for the dole participants creating a community asset they can be proud of; and
utilisation of an existing heritage asset that could be developed into an historic interpretive trail.
Land Ownership The tramway corridor where the track is proposed to be located has been split into seven titles. While the Council owns approximately half of the required land the remaining half is Crown land or is in private ownership. To progress the proposal, acquisition of the land not currently owned by Council will be required. Mr Schramm advised he has had informal discussions with the current land owners. He has indicated that those discussions have been positive and not highlighted any significant issues that would prevent the proposal from progressing. Council have not yet been involved in any discussions regarding what form any possible arrangements may involve (ie lease, extent of any purchases or transfers, etc). Survey and land title adjustments would most likely be required. Track Formation & Design It is suggested that the first section of the track would follow the redundant tramway corridor, then turn east and come out onto Tugrah Road, then through to Kelcey Tier area. The suggested alignment is well suited to being transformed into a gravel walking/cycling track as the gentle grade of the old tramway corridor lends itself to become an easy ride or walk suitable for a wide range of users. Since its closure the tramway formation has seen very little vegetation growth and is still in reasonable condition in most areas. There are some washed out areas caused by concentrated storm water runoff which could easily be overcome with a small footbridge or the installation of a culvert. Site investigation will need to be conducted, including a flora and fauna report, prior to a design being completed to provide solutions to the washed out areas. Construction of the Track The construction component of the project lends itself to being delivered by various means, including Work for the Dole Program, working bees by Service Clubs or as a school project. However some components of the construction will require specialist expertise and need to be delivered by contractors. Interest has been shown by one of the employment agencies in being involved as a work for the dole project. Project Delivery This track proposal could be progressed in a number of stages as follows:
Stage 1 – acquire the required land;
Stage 2 – prepare a full design based on the acquired land, geotechnical investigation and flora and fauna report;
Stage 3 – construction from Don to Tugrah. ITEM 5.4
PAGE 44 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Once this section of track was completed a further connection from Tugrah to Kelcey Tiers could be considered and eventually through to the Tasmanian Arboretum. Funding There is currently no allocation in the 5 year Capital Works program for any project costs such as site investigation, design, construction or ongoing maintenance.
COMMUNITY ENGAGEMENT
No community consultation has been undertaken as part of this report. This project is consistent with the draft Bike Riding Strategy 2015-2020 with a future link identified from Don to the Tasmanian Arboretum.
FINANCIAL IMPLICATIONS An allocation in the current 2015/16 operational budget of $20,000 has been set aside to progress land acquisitions required for this proposal should Council wish to proceed. The below table identifies indicative budget estimates on the costs involved in each stage. The actual costs associated with stages 3 and 4 will depend on the delivery method for the construction of the project (ie work for the dole, service clubs, contractors, etc.) The project is potentially suitable and attractive for Government grant funding. STAGE
ITEM
POSSIBLE TIME FRAME
BUDGET ESTIMATE
1
Land acquisitions
2015/16
$ 20,000
2
Planning & design (including environment studies)
2016/17
$ 20,000
3
Construction works from Don to Tugrah
2017/18
$150,000
4
Construction works from Tugrah to Kelcey Tier
Future
$ 90,000
5
Annual track maintenance
2017 - Ongoing
$ 5,000
Any new pathway will have implications for Council‟s future operational budgets, due to expenses such track maintenance and depreciation.
RISK IMPLICATIONS
Corporate and Business Legal advice will be sought to pursue the land acquisition process. privately owned properties that are subject to this process.
There are
Asset & Property Infrastructure Infrastructure developed from this project will be subject to design requirements set by Council.
Legal Compliance Contract management of consultants and contractors will need to be carried out in accordance with developed policy, procedures and Council‟s Code for Tenders and Contracts
ITEM 5.4
PAGE 45 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Financial Fraud Expenditure on this project will be reported on in the regular monthly reporting to Council as part of the Infrastructure and Works report.
Environmental Sustainability Environmental risks including endangered flora and fauna will be suitably assessed in the planning phase of this project.
Consultation and/or Communication This project is consistent with the Bike Riding Strategy.
Risk Management Practices Risk assessments are conducted at individual phases of the project to minimise risks.
Human Resources This project is heavily reliant on external commitments to provide the labour for the construction phase of the works.
CONCLUSION
The benefits this project would provide to the community are significant, however there are a number of issues to be considered including land ownership, capital funding and the additional ongoing operational costs that would be incurred. If Council decides to support the concept of constructing a walking/cycling track along the old tramway from Don to Tugrah then these items will need to be progressively addressed. Alternately, Council could determine that at this stage given other priorities it does not proceed any further with the proposal.
ATTACHMENTS 1.
Site Map
RECOMMENDATION That it be recommended to Council that the report of the Technical Support Supervisor regarding the proposal of a walking/cycling track along the old tramway from Don to Tugrah be received and that Council: Option 1: 1.
support of the concept of the new track;
2.
progress negotiations and survey work to secure the required land acquisitions; and
3.
consider as part of its budget deliberations allocating funding in its 5 year capital works program to progress the project.
OR Option 2: 1.
at this point not proceed any further with the proposal.
Author: Position:
Jamie Goodwin Technical Support Supervisor
Endorsed By: Position:
ITEM 5.4
Matthew Atkins Deputy General Manager
PAGE 46 Site Map
ATTACHMENT [1]
ITEM 5.4
PAGE 47 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
6.0
INFRASTRUCTURE AND WORKS MONTHLY UPDATE
6.1
INFRASTRUCTURE AND WORKS REPORT File: 29528 D375659
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY
This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of June and July 2015.
BACKGROUND The report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are:
Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycle ways Streetscape Design (incl. lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl. playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and trails Public Buildings (incl. public halls, toilets) Marine Structures (incl. jetties, boat ramps) Recreation and open space planning
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.
DISCUSSION 1.
2014/2015 Capital Works Program 1.1. The 2014/2015 capital works program has been completed as anticipated, with most projects being finalised during June. As previously reported to Council a small number of jobs were not undertaken for various reasons and some projects have been carried forward to the 2015/16 financial year. Details regarding a number of key projects which have recently been completed are outlined below.
ITEM 6.1
PAGE 48 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
1.2. 259 Melrose Road crossing renewal outlet works – the existing culvert was replaced and a headwall installed.
1.3. Mersey Vale Master Plan Works – the construction of the new Memorial Garden is progressing, works are expected to be completed in August.
1.4. Mersey Bluff Caravan Park ground levelling – this project was scheduled for late in the financial year to minimise the disruption to the operations of the caravan park. The project has resulted in four sites being improved.
ITEM 6.1
PAGE 49 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
2.
2015/2016 Capital Works Program 2.1. Work has commenced on the 2015/16 Capital Works Program and a number of projects have been progressing, items of note are outlined below. 2.2. Bellamy Road Bridge Renewal – tenders have been invited for a design and construct contract for this project. It is anticipated that construction will commence on site in October 2015. 2.3. River Road Widening – the final stage of this project has been designed and tenders have been invited for the construction works.
3.
Management 3.1. The following table is a summary of the action requests for the Infrastructure and Works Department: Number of Action Requests completed in July Balance of Actions Requests as at 29/7/2015
259 279
3.2. The following graph details the breakdown of the completed action requests:
Completed Action Request Monthly Breakdown 6% Buildings
22%
Cemeteries
15%
Footpaths
Parking Parks
7%
5%
Roads Service Assistance
7% 10%
Signage Stormwater
5% 4%
7% 12%
ITEM 6.1
Trees Waste
PAGE 50 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
3.3. The following graph details the total number of action requests completed this financial year by the Infrastructure & Works Department: Completed Action Requests 300
250
200
150
100
50
0 Monthly Total
4.
Jun-15 259
Jul-15
Aug-15
Sep-15
Oct-15
Nov-15
Dec-15
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Technical and Engineering 4.1. National Heavy Vehicle Regulations – Department of State Growth (DSG) together with LGAT and representatives from each Council are working together to determine heavy vehicle route assessments. DSG has $1.7M to spend state-wide on local government route assessments including bridge analysis and route geometry. 4.2. Black Spot Program nominations – The Black Spot Program is an Australian Government funded road safety improvement program. Its objective is to reduce the social and economic cost of road trauma by identifying and effectively treating locations with a high incident or risk of casualty crashes. Nominations have been invited for the 2016/17 program. nominated the following projects:
Council have
Ronald Street and Madden Street intersection – construct a roundabout to reduce crashes at 90 degrees; Tarleton Street, Riverview Avenue to Bridge Road – reseal and line marking changes to reduce rear end crashes for southbound vehicles; Tarleton Street and Thomas Street intersection – construct island to reduce the width of Thomas Street and increase awareness of intersection to reduce crashes at 90 degrees; Tarleton Street and Wright Street intersection – addition of right turn lane on southern approach to reduce rear end and „right/through‟ crashes. This submission is subject to further advice from the Department of State Growth.
There are number of sites that have higher crash records than those nominated, but these sites have been selected as there is a proven treatment to address the prevailing crash type and are considered the most likely to attract funding.
ITEM 6.1
PAGE 51 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
4.3. Stormwater data collection – data is being collected for the Chinamen‟s Creek Catchment including manhole depths and pipe diameters. Staff are being assisted by a „Work for the Dole‟ participant over a 26 week period. The Chinamen‟s Creek Catchment is the largest stormwater catchment in the Devonport Municipality and stretches from Tugrah Road to Formby Road. The data will then be used to update the asset register and prepare hydraulic modelling of the catchment. This information will then inform priorities for future capital works upgrades. These stormwater inspections will also assist Council to comply with the requirements of the Urban Drainage Act 2013 by understanding flood risk in the urban area. 4.4. Review of the Road Hierarchy - In early July, the Local Government Division of the Department of Premier and Cabinet released the „Local Government Road Hierarchy (LGRH)‟ as recommended by the Report of the Auditor General No. 5 of 2013-14, Infrastructure Financial accounting in Local Government. The objective of the LGRH is to create a consistent system of road classification for all Tasmanian councils to use. This will help to ensure that councils establish consistent and transparent depreciation and valuation practices for road assets. Council recently adopted the 2014 Road Network Strategy. This includes Council‟s own road hierarchy which has been in place since 2009. Council‟s current hierarchy is similar to the LGRH, except that the road classes have different names and there are some minor differences in the criteria that determine the road class. Although the adoption of the LGRH is not mandatory, it will be beneficial to Council by enabling comparison of road network data with all other Councils. The Infrastructure and Works Department will commence transition to the LGRH, which will involve updating the RNS, with expected completion early in 2016. 4.5. Formby Road Street Parking – Further to the recent decision by Council for the street parking arrangements along Formby Road to remain, a meeting between representative from the Devonport Community Church and Council was held. A proposal for a new warning sign was suggested and the suggested sign has been sent to the Department of State Growth for comment. Their advice has been sort due to the signage being non-standard. 4.6. The following is a summary of the projects capitalised in June 2015 and July 2015: Number of projects capitalised in June & July (to 28/7/2015) Total value of capitalisations this month Total value of Works in Progress (WIP) Number of projects awaiting capitalisation next month
24 $2,161,720 $3,879,059 11
4.7. Nine National Heavy Vehicle Regulator Assessments were completed in June and seven were assessed in July. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued so far this calendar year:
ITEM 6.1
PAGE 52 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
National Heavy Vehicle Regulator Assessments 60
50
40
30
20
10
0 2015
Jan
Feb
Mar
Apr
May
Jun
Jul
5
7
1
4
3
9
7
3
3
4
9
11
10
2014
Aug
Sep
Oct
Nov
Dec
11
48
11
8
7
4.8. The following graph details the engineering development assessments that have been completed to date this calendar year: Development Application Engineering Assessments 35
30
25
20
15
10
5
0
Jan-15
Feb-15 Mar-15
Building Assessments
22
Subdivision Assessments
0
Planning Assessments
0
Pre Assessments
1
2
18
Apr-15 May-15 Jun-15
22
21
0
0
0
11
13
4
2
2
2
ITEM 6.1
9
Jul-15
19
32
0
2
1
10
19
9
3
4
Aug-15
Sep-15
Oct-15
Nov-15 Dec-15
PAGE 53 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
4.9. The following graph details the Road Occupational Permits that have been issued so far this calendar year: Road Occupation Permits 2015 10 9 8 7 6 5 4 3 2 1 0
1
2
3
4
5
6
7
Public
4
4
5
5
1
6
4
Tas Gas
2
5
5
6
9
4
5
Aurora/Telstra
3
0
0
5
5
5
5
Taswater
7
0
0
2
0
0
0
8
9
10
11
12
4.10. The following graph details the Dial-before-you-dig requests that have been processed this calendar year:
DBYD - Dial Before You Dig Requests 180 160 140 120 100
2015
80
2014
60
2013
40 20 0 Jan Feb Mar Apr May Jun
ITEM 6.1
Jul Aug Sep Oct Nov Dec
PAGE 54 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
4.11. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year:
337 Certificate Requests 70 60 50 40
2015 2014
30
2013 20 10 0 Jan Feb Mar Apr May Jun 5.
Jul
Aug Sep Oct Nov Dec
Operational Contracts 5.1. The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract No. & Contractor/Supplier: Contract - 1240
Contract - 1246
Contract 1265
6.
Description of Contract: Mechanical Services Maintenance – The original contract signed in June 2013 was for a 2 year period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted. Purchase & Removal of Scrap Metal – The original contract signed in June, 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review in June the option for the additional 12 months was accepted. Supply & Delivery of Pre-mixed Concrete – The original contract signed in June, 2014 was for a 12 month period and had an option for two 12 month extensions. Further to a review the option for the additional 12 months was accepted.
$ Value: (exc. GST) $17,400 per annum
Estimated recoverable income for 15/16 financial year is $20,000 $50,000 per annum
Civil Works and Stormwater Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in June and July included:
Replacement of sections of defective footpath at various locations ITEM 6.1
PAGE 55 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Replacement of sections of defective kerb & channel at various locations
Repairs to the road shoulder along Durkins Road
6.2. Next month it is anticipated that civil works and stormwater maintenance works will include:
7.
Preparation works for the annual reseal program
Shouldering along Winspears Road
Parks and Reserves Maintenance 7.1. Maintenance in accordance with the Service Level Document, undertaken in June and July included:
Planter boxes were relocated to the car park at the Splash Aquatic Centre to deter vehicles from parking on the traffic islands
Environmental weed eradication along the foreshores
The park seats around the playground at Pioneer Park were replaced
Mulching around trees in various parks
Installation of a wheel chair accessible picnic table on Victoria Parade
ITEM 6.1
PAGE 56 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
7.2. Next month it is anticipated that parks and reserves maintenance works will include:
Preparation for the changeover of sports grounds from winter sports to summer sports
Continuation of annual tree mulching program
7.3. Mersey Vale Memorial Cemetery interment figures to date this calendar year are as follows:
8.
Building and Facilities Maintenance 8.1. Maintenance in accordance with the Service Level Document, undertaken in June and July included:
Signage in the mall was updated to discourage feeding of birds
Return air ducting was installed at Mrs Jones Restaurant
The external doors at the Devonport Entertainment and Convention Centre were re-painted
The squash courts at the Devonport Recreation Centre were re-painted
Work to prevent rising damp at the Visitor Information Centre
ITEM 6.1
PAGE 57 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
8.2. Next month it is anticipated that building and facilities maintenance works will include:
9.
Replace the stage floor coverings at the Devonport Entertainment and Convention Centre
Sand and re-stain the handrails at the Surf Club building
Internal painting of the Coles Beach amenities
Waste Management Operations 9.1. Waste Management Services were conducted in accordance with the Service Level Document during June and July. Items of note include:
2500m3 of green waste was mulched and transported to the Dulverton Composting Facility
176 drums were collected as part of the Drummuster program
9.2. The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station:
9.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: Item:
July 2015
Asbestos – large loads Asbestos – small loads
Aug 2015
YTD Total
14/15 Total
0 tonnes
0 tonnes
5.52 tonnes
7m3
7m³
181m³
Mattresses
46
46
431
Vehicle Loads – up to 0.5m³
326
326
6555
Vehicle Loads – 0.5m3 to 1.5m³
1109
1109
10237
ITEM 6.1
Sept 2015
PAGE 58 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Item:
July 2015
YTD Total
14/15 Total
389
389
6883
Truck Loads – landfill waste
30 tonnes
30 tonnes
3366 tonnes
Truck Loads – non-landfill waste
109 tonnes
109 tonnes
831 tonnes
DCC Garbage Trucks (Domestic & Commercial Collection Services)
730 tonnes
730 tonnes
7656 tonnes
Steel Recycling
82 tonnes
82 tonnes
687 tonnes
e-Waste
8 tonnes
8 tonnes
93.48 tonnes
13
13
307
Vehicle Loads – 1.5m³ to 2m³
Tyres
Aug 2015
Sept 2015
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.
RISK IMPLICATIONS
Any specific risk implications will be outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 6.1
Matthew Atkins Deputy General Manager
PAGE 59 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
6.2
DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D379627
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council‟s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY
This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of June and July 2015.
BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:
Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Regulatory Services.
STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:
Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000
DISCUSSION 1.
Planning Reform Update The State continues to progress its reform of the planning system with the ultimate aim of introducing a single planning scheme to be known as the Tasmanian Planning Scheme. The most recent activity involved the release of a draft containing proposed amendments to the Land Use Planning and Approvals Act 1993 to facilitate the introduction of a single scheme. A full report about the proposed amendments was provided to the Council meeting on 27 July 2015.
ITEM 6.2
PAGE 60 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
2.
Tasmanian Planning Commission Decision – 13 & 14-15 Victoria Parade and 5 Lower Madden Street, Devonport (Elimatta Hotel) On 16 June 2015 the TPC handed down the following decision in relation to this matter: “Further to the hearing of this matter held on 22 April 2015, the Delegates have decided, pursuant to section 41(a) of the Land Use Planning and Approvals Act 1993 (the Act), that this draft amendment should be altered to a substantial degree. The Delegates require the planning authority to alter the draft amendment to a substantial degree and to submit four (4) copies to the Commission for certification within 28 days from receipt of this decision. The required alterations, as set out in the Delegates decision, are as follows: An amendment which creates a Particular Purpose zone over the site which achieves the following outcomes: (i)
A reasonable level of certainty for the owner that the existing Hotel Industry use can continue and be further developed in accordance with a planning permit with appropriate conditions, granted by the planning authority;
(ii)
Acknowledgement of the quality of the locality in which the current Hotel Industry use operates (which may include visitor accommodation and food services as integrated components) and the level of residential amenity already present in the neighbourhood;
(iii)
Formulation of appropriate use standards and development standards directed towards establishing acceptable outcomes for residential amenity, traffic generation, operating hours, noise, heritage protection and streetscape appeal for the site and in the adjacent General Residential Zone.”
This was a surprising decision given that the State had provided guidelines for the drafting of the Interim Planning Scheme that avoided the creation of any further Particular Purpose Zones. It is also Council‟s view that the development standards for the Urban Mixed Use Zone, which had been proposed in this case, would have delivered substantially the same outcomes as set out in the decision. Notwithstanding that, Council in collaboration with the applicant‟s planning consultant, has now provided the TPC with a draft amendment for a Particular Purpose Zone and is awaiting advice as to whether it will be accepted. 3.
Finalisation of Devonport Interim Planning Scheme 2013 The Devonport Interim Planning Scheme (IPS) along with the other eight Cradle Coast Interim Schemes was “declared” by the then Minister in November 2013. The IPS was exhibited for a period of time to allow for representations from members of the public. A substantial number of such representations about both local and regional issues relating to zoning and other issues were received within the exhibition period. As was required by the provisions of the Land Use Planning and Approvals Act 1993 (LUPAA) Council considered the merits of these representations and provided a report to the Tasmanian Planning Commission (TPC). At that time LUPAA provided
ITEM 6.2
PAGE 61 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
that the TPC would convene public hearings about all representations received across all Tasmanian Council areas. Since then there has been a change of government and the current Minister is pursuing an agenda of planning reform which is intended to introduce a single Tasmanian Planning Scheme. This of course leaves the question of how to finalise the existing IPS which will be required to ensure that development applications can continue to be received and assessed until such time as the proposed new single state scheme is introduced. Recent and proposed amendments to LUPAA, which were the subject of a report to Council at its meeting on 27 July 2015 have provided the framework to enable finalisation of the IPS. What have been assessed by the TPC as minor or trivial matters have been, or are being dealt with by an administrative process whereby the representors have been given the opportunity to add any further comments or arguments to their original representations. Where, however, the representation has related to a request for a change to a zoning the TPC has now indicated that it will hold “hearings� although it is not clear what form those hearings will take. In the case of such representations to the Devonport IPS the hearings have been set down for 14 August 2015 and will be conducted in the Council Chambers. The hearings will be open to the public although only those persons who have made representations (or their representatives) will be entitled to a voice. 4.
RMPAT Appeal – 2 Lot Subdivision at 16 Collins Way, Tugrah The Planning Authority Committee at its meeting on 6 July 2015 approved a development permit for a one into two lot subdivision at 16 Collins Way, Tugrah. One representation had been received that had been opposed to approval of the development. This was a discretionary approval following assessment of the application against the performance criteria set out in the planning scheme for the location and configuration of the development. On 21 July 2015 Council received notification from the Resource Management and Administrative Appeals Tribunal (RMPAT) that it had received an appeal against the decision from the representor, Michael Wells of Enviro Plan Australia on behalf of Don River Development Company. The grounds of the appeal (in simple terms) are that the appellant does not believe the development complies with the development standards applicable in the Rural Living Zone. RMPAT will now convene a preliminary conference between the parties after which the matter will be sent for arbitration or listed for a hearing.
5.
DHS Statistical Report for the Financial Year 2014/15 Building Applications 282 applications were received to the end of June as against 243 for the previous financial year which is an increase of 16%. The nominal value of those building works, as advised by the applicants, was $41,290,232 an increase of $881,000 over the previous year. ITEM 6.2
PAGE 62 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
Plumbing Applications Plumbing applications also increased to 262 as against 208 for the previous financial year, an increase of 25%. During the year the number of plumbing inspectors reduced from two to one. As a result of this Council has now withdrawn from its arrangement to provide plumbing inspection services for Latrobe and Kentish. Council has, however, entered into a reciprocal arrangement with Central Coast to provide plumbing assessment services during periods of leave. Planning Applications The total number of planning applications received was 161 which is nearly identical to the 160 received during the previous year. 52 of those applications were assessed as a permitted use while the remaining 109 had one or more discretionary elements. Environmental Health During the year 1,915 immunisations were administered. This significant reduction from the 3,166 administered in the previous year is mainly due to the fact that the State sponsored scheme no longer provides services to Year 9 and 10 students. Food premises permits, inspections, complaints and improvement notices were dealt with on an as necessary basis. 15 infringement notices were issued against food premises that failed to meet health standards. The Environmental Health team also dealt with 310 complaints concerning a range of issues from noise and litter to environmental nuisances and fire hazards. Animal Control At the end of the year 4,500 dogs were registered in Devonport. increase over the 4,321 of the previous financial year.
This is a slight
Of concern is the fact that 967 complaints about dog offences were received during the year. These included noise from barking dogs, roaming dogs and dog attacks. As a result of investigations into those complaints 120 infringement notices were issued. Symptomatic of the extent of animal control issues is that during the year 17 dogs were officially declared “dangerous� for the purposes of the Dog Control Act 2000 and this ultimately resulted in 12 dogs being euthanized.
ITEM 6.2
PAGE 63 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
ITEM 6.2
PAGE 64 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
ITEM 6.2
PAGE 65 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
BUILDING APPLICATIONS/PERMITS 2013/14 July Aug Sept Oct Nov Dec Jan Feb Mar April May June
28 17 22 20 15 16 14 26 15 25 22 23
2014/15
YTD
20 20 35 24 24 31 22 22 21 25 16 22
20 40 75 99 123 154 176 198 219 244 260 282
PLUMBING APPLICATIONS/PERMITS 2013/14 2014/15 July 24 22 Aug 17 25 Sept 20 28 Oct 20 20 Nov 13 24 Dec 15 29 Jan 13 20 Feb 17 19 Mar 9 17 April 13 23 May 22 15 June 25 20
YTD 3763900 4923459 9370959 11964459 15651038 20996538 23959315 27609315 30433315 35188132 38225232 41290232
PLUMBING INSPECTIONS - DEVONPORT 2013/14 2014/15 July 86 72 Aug 91 68 Sept 69 85 Oct 108 82 Nov 69 73 Dec 88 68 Jan 58 59 Feb 74 85 Mar 65 71 April 40 53 May 73 41 June 74 84
VALUE OF BUILDING WORK (ESTIMATED COST) 2013/14 2014/15 July 5136659 3763900 Aug 1913605 1159559 Sept 2607300 4447500 Oct 2176489 2593500 Nov 1860500 3686579 Dec 4158925 5345500 Jan 2297235 2962777 Feb 1536300 3650000 Mar 4887300 2824000 April 4960900 4754817 May 3448600 3037100 June 5425200 3065000
YTD 22 47 75 95 119 148 168 187 204 227 242 262
YTD 72 140 225 307 380 448 507 592 663 716 757 841
PLUMBING INSPECTIONS – LATROBE/KENTISH 2013/14 2014/15 Latrobe
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
6.
17 8 14 11 19 16 15 13 14
Kentish
1 6 4 5 4 3 1 1
YTD
Latrobe
Kentish
Latrobe
Kentish
15 16 21 21 18 16 16 26 20 17 21 9
0 1 3 4 1 1 1 1 3 0 4 9
15 31 52 73 91 107 123 149 169 186 207 216
0 1 4 8 9 10 11 12 15 15 19 28
DHS STATISTICAL REPORT FOR JULY 2015 The statistical report for July 2015 is set out below. No detailed analysis is provided as it is too early to measure or analyse any significant trends. It would appear that in the area of applications at least there has been little variance from July of the previous year. ITEM 6.2
PAGE 66 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
BUILDING APPLICATIONS/PERMITS 2014/15 July Aug Sept Oct Nov Dec Jan Feb Mar April May June
20 20 35 24 24 31 22 22 21 25 16 22
2015/16
YTD
23
23
VALUE OF BUILDING WORK (ESTIMATED COST) 2014/15 2015/16 July 3763900 2601000 Aug 1159559 Sept 4447500 Oct 2593500 Nov 3686579 Dec 5345500 Jan 2962777 Feb 3650000 Mar 2824000 April 4754817 May 3037100 June 3065000
YTD 2601000
PLUMBING APPLICATIONS/PERMITS 2014/15 2015/16 July 22 20 Aug 25 Sept 28 Oct 20 Nov 24 Dec 29 Jan 20 Feb 19 Mar 17 April 23 May 15 June 20
YTD 20
PLUMBING INSPECTIONS - DEVONPORT 2014/15 2015/16 July 72 45 Aug 68 Sept 85 Oct 82 Nov 73 Dec 68 Jan 59 Feb 85 Mar 71 April 53 May 41 June 84
YTD 45
PLUMBING INSPECTIONS – LATROBE/KENTISH 2014/15 2015/16 July Aug Sept Oct Nov Dec Jan Feb Mar April May June
ITEM 6.2
YTD
Latrobe
Kentish
Latrobe
Kentish
Latrobe
Kentish
15 16 21 21 18 16 16 26 20 17 21 9
0 1 3 4 1 1 1 1 3 0 4 9
2
1
2
1
PAGE 67 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
80 70 Single Dwelling
60
Units
50
Commercial
40
Industrial
30
Rural
20
Subdivision Other
10 0 July
YTD 2015/16
YTD 2014/15
PLACE OF ASSEMBLY Inspections July Aug Sept Oct Nov Dec Jan Feb Mar April May June
14/15 0 0 0 0 0 0 0 1 3 0 10 0
15/16
ITEM 6.2
Temporary Permits 14/15 15/16 2 0 2 5 3 2 12 4 8 3 4 1 0
PAGE 68 Report to Infrastructure Works and Development Committee meeting on 10 August 2015 MISC
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
Public Health Risk Ass/Insp 14/15 15/16 0 1 0 0 2 2 1 1 0 0 0 2 0
Immunisations Given 14/15 15/16 34 6 5 17 23 340 437 0 17 629 95 11 338
Special Plumbing Permits 14/15 15/16 4 1 0 4 3 3 3 1 0 1 1 1 2
Fire Hazard Notices 14/15 15/16 0 0 0 0 0 0 127 15 0 0 0 0 0
Street Trading Inspections 14/15 15/16 0 60 0 50 120 100 40 45 57 86 60 83 71
Street Trading Permits 14/15 15/16 0 35 80 20 5 0 0 0 0 1 2 0 1
COMPLAINTS
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
Noise 14/15 15/16 5 4 4 4 5 3 8 1 7 5 3 2 1
Litter 14/15 15/16 1 0 2 0 1 2 2 1 1 3 3 0 1
Environmental 14/15 15/16 8 2 1 11 6 4 5 10 13 6 3 2 1
Water 14/15 15/16 3 1 0 1 0 0 0 0 0 1 1 0 1
Fire Hazard 14/15 15/16 0 0 0 0 3 9 56 13 4 0 0 0 0
Other 14/15 15/16 6 2 6 9 14 6 13 5 6 5 3 6 4
COMMUNITY ENGAGEMENT
The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS
There are no financial implications as a result of this report.
RISK IMPLICATIONS
There are no specific risk implications as a result of this report.
CONCLUSION
This report is provided for information purposes only about the activities of the Development and Health Services Department in June and July 2015.
ITEM 6.2
PAGE 69 Report to Infrastructure Works and Development Committee meeting on 10 August 2015
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Development and Health Services report be received and noted.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 6.2
Matthew Atkins Deputy General Manager
PAGE 70 Infrastructure Works and Development Committee meeting Agenda 10 August 2015
7.0
CLOSURE
There being no further business the Mayor declared the meeting closed at <insert time> pm.