NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, on Monday 13 February 2017, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 8 February 2017
AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 13 FEBRUARY 2017 AT THE COUNCIL CHAMBERS AT 5:30PM Item
1.0
Page No.
APOLOGIES ............................................................................................... 1 Ald AJ Jarman Ald LM Laycock
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
TENDERS ................................................................................................... 4
4.1
Tender report contract CT0169 Formby & Best street intersection improvements (D457349) .......................................................................................................................................... 5
4.2
Tender Report - Contract CP0132 Pioneer Park Road Safety Bike Park (D458722) ............ 8
5.0
INFRASTRUCTURE AND WORKS REPORTS ....................................................... 12
5.1
Signage Strategy 2017-2022 (D454102) ..................................................................................... 12
5.2
Project CB0079 - Waste Transfer Station (D456036) ................................................................. 48
5.3
Don River Rail Trail - Public Consultation (D456836) ................................................................ 55
5.4
Bike Riding Strategy 2015-2020 - Year 1 Status Update (D457911) ....................................... 83
6.0
INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 88
6.1
Infrastructure and Works Report (D452634) .............................................................................. 88
6.2
Development and Health Services Report (D457221) .......................................................... 107
7.0
CLOSURE .............................................................................................. 115
PAGE 1 Infrastructure Works and Development Committee meeting Agenda 13 February 2017
Agenda of a meeting of the Devonport City Council’s Infrastructure Works and Development Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 13, February 2017 commencing at 5:30pm. PRESENT Present Chairman
Ald L M Perry Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews
Apology
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
The following apologies were received for the meeting. Ald Jarman Ald Laycock
2.0
Apology Apology
DECLARATIONS OF INTEREST
PAGE 2 Infrastructure Works and Development Committee meeting Agenda 13 February 2017
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME
Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.
2.
Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
PAGE 3 Infrastructure Works and Development Committee meeting Agenda 13 February 2017
3.2
QUESTIONS ON NOTICE FROM ALDERMEN
At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Infrastructure Works and Development Committee meeting Agenda 13 February 2017
4.0
TENDERS
In accordance with Section 22(1) of the Local Government Act 1993 Council has delegated powers to the Infrastructure and Works Committee to accept tenders for activities related to the functions of the Committee to the extent of the estimates for the current financial year (Min 198/15 refers). The following item is to be dealt with by the Infrastructure and Works Committee in accordance with delegated authority. 4.1
Tender report contract CT0169 Formby & Best street intersection improvements
The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2016/2017 financial year. Contract Contract - 1311 King Street Carpark Contract - CT0167-01 Supply, Delivery and Placement of Hotmix Asphalt Contract - CT0167-02 Supply, Delivery and Placement of Bituminous Surfacing Contract - CT0165 William Street Reconstruction Best to Stewart Street Contract - CT0164 Fenton & Steele Street Intersection Upgrade Contract - CT0166 Formby Road and Westport Road Intersection Reconstruction Contract - CT0186 Elizabeth Street Renewal Forbes to Hiller Street Contract - CT0190 Soccer Club Carpark Contract – CT0177 – Sawdust Bridge Renewal Don Reserve
$ Value
Min Ref/ Meeting Date Council 150/16 22/08/2016
Contract Period
Extension Options
September to December 2016 September to January 2017
Not Applicable Not Applicable
$302,359
Roadways Pty Ltd
IWC 25/16 08/08/2016
September to January 2017
Not Applicable
$230,931
Venarchie Pty Ltd
IWC 26/16 08/08/2016
November to February 2017
Not Applicable
$491,671
IWC 32/16 10/10/2016
November to February 2017 November to March 2017
Not Applicable
$396,451
Kentish Construction & Engineering Co Pty Ltd Civilscape Contracting
Not Applicable
$706,090
Kentish Construction & Engineering Co Pty Ltd
Council 188/16 24/10/2016
January to March 2017
Not Applicable
$196,440
Civilscape Contracting
December to February 2017 January to April 2017
Not Applicable
$173,433
Not Applicable
$252,548
ATM Investments Pty Ltd AJR Construct Pty Ltd
Council 208/16 28/11/2016 Council 209/16 28/11/2016 Council 227/16 19/12/2016
(Excluding GST)
Contractor
$532,973
Oliver Kelly Construction
IWC 33/16 10/10/2016
PAGE 5 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
4.1
TENDER REPORT CONTRACT CT0169 FORMBY & BEST STREET INTERSECTION IMPROVEMENTS File: 32655 D457349
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY This report seeks Council’s approval to award Contract CT0169 Formby & Best Street Intersection Improvements to Kentish Construction & Engineering Company Pty Ltd (trading as Treloar Transport).
BACKGROUND This report considers tenders received for “Formby & Best Improvements” listed within the 2016/17 capital expenditure budget.
Street
Intersection
The project involves the construction of a left turn slip lane allowing improved access for buses and other vehicles onto Formby Road from Best Street which will provide better access to the Best Street PAYL car park and more flexibility for the Rooke Street bus interchange. The design of the slip lane considers the future layout of the waterfront precinct to be developed as part of the LIVING CITY Project.
The following road safety improvements are included in the project, partially funded by the black spot program:
Marking of pedestrian walkways, similar to those at Best Street and Rooke Street, Changes to traffic signal phasing, and Reseal of the intersection with high grip asphalt
STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders. ITEM 4.1
PAGE 6 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from three companies. Only one tender received was fully conforming and supplied all the requested information. All tenders are summarised in table 1. TABLE 1 No.
Tender
2
Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) Hardings Hotmix Pty Ltd
3
Civilscape Contracting Tasmania Pty Ltd
1
Tender Price (ex GST) $172,005
Status Conforming NonConforming NonConforming
$173,534 $185,470
Tenders received from Hardings Hotmix Pty Ltd and Civilscape Contracting Tasmania Pty Ltd were deemed non-conforming as both failed to provide the mandatory information requested, such as works program, methodology and day rates. As highlighted in the above table, the Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) tender of $172,005 is the lowest price. The Tender Planning and Evaluation Committee considered the conforming tender against each of the selection criteria, these being:
Relevant Experience Quality, Safety and Environmental Management Methodology Price
The evaluation by the committee indicates that Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) offers Council the best value for money. The Tender Planning and Evaluation Committee minutes were prepared and confidential copies can be made available upon request by Aldermen.
COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 17 December 2016 and tenders were also advertised on Council’s website.
FINANCIAL IMPLICATIONS The 2016/17 capital expenditure budget includes an allocation for the “Formby & Best Street Intersection Improvements” project of $275,000. The tender received from Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) is $172,005. The breakdown of the budget for this project is summarised below in table 2. TABLE 2 No.
Tender
1
Contract CT0169
2
Project management/administration
Price (ex GST) $172,005
ITEM 4.1
$17,000
PAGE 7 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
3
Construction contingency
$25,800
4
Relocation works for existing infrastructure by others (estimated)
$40,000
TOTAL
$254,805
The contingency allowance for this project is 15% of the contract price. The risk of unforeseen variations is moderate as the work involves traffic signal and underground service relocation. The design also relies on much of the underlying pavement being sound.
RISK IMPLICATIONS To minimise risk, the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.
CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) meet Council’s requirements and is therefore most likely to offer “best value” in relation to Contract CT0169 Formby & Best Street Intersection Improvements.
ATTACHMENTS Nil
RECOMMENDATION That the Infrastructure, Works and Development in relation to Contract CT0169 Formby & Best Street Intersection Improvements and in accordance with the delegated authority provided to it by Council under Minute 198/15: a)
award the contract to Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) for the tendered sum of $172,005 (ex GST);
b)
note that design, project management and administration for the project are estimated to cost $17,000(ex GST);
c)
note that a construction contingency of $25,800 (ex GST) is included in the budget; and
d)
note that relocation works for existing infrastructure is estimated to cost $40,000 (ex GST).
Author: Position:
Michael Mouat Technical Support Supervisor
Endorsed By: Position:
ITEM 4.1
Matthew Atkins Deputy General Manager
PAGE 8 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
4.2
TENDER REPORT - CONTRACT CP0132 PIONEER PARK ROAD SAFETY BIKE PARK File: 32702 D458722
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.4
Provide accessible and sustainable parks, gardens and open spaces to appropriate standards
SUMMARY This report seeks Council’s approval to award Contract CP0132 Pioneer Park Road Safety Bike Park, to Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport).
BACKGROUND This report considers tenders received for “Pioneer Park Road Safety Bike Park” listed within the 2016/17 capital expenditure budget. The objective of this project is to create a miniature scale road network for children to navigate on their bikes, scooters and the like, with signage and road markings as an education tool to learn road rules and traffic awareness.
STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.
ITEM 4.2
PAGE 9 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from six companies and are summarised in table 1. TABLE 1
Conforming
2
Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) Civilscape Contracting Tasmania Pty Ltd
Tender Price (ex GST) 101,654
Conforming
167,139
3
Hardings Hotmix Pty Ltd
Conforming
102,418
4
Next Generation Landscaping Pty Ltd
Non-Conforming
197,852
5
CBB Contracting Pty Ltd
Conforming
118,642
6
Venarchie Contracting Pty Ltd
Conforming
221,842
No. 1
Tender
Status
As highlighted in the above table, the tender from Kentish Construction and Engineering Company Pty Ltd of $101,654 is the lowest price. The Tender Planning and Evaluation Committee have considered the tenders against each of the selection criteria, these being:
Relevant Experience Quality, Safety and Environmental Management Methodology Price
The evaluation by the committee indicates that Kentish Construction and Engineering Company Pty Ltd scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes were prepared and confidential copies can be made available upon request by Aldermen.
COMMUNITY ENGAGEMENT Several meetings were held with the East Devonport Special Interest Group and the East Devonport Bike Park Committee who are two of the key stakeholder groups that have provided input throughout the design phase. In August 2016, a public consultation process was conducted. Letters were sent to all neighbouring residences and project information was put up on Council’s website and the Speak Up Devonport website asking for comments. The consultation period closed 12 August 2016 and the majority of feedback was supportive of the project, however one concern was raised about additional traffic in the area that may have a negative effect on the local residents. A traffic impact assessment was completed in November 2016 to determine what impacts would be created because of the Road Safety Bike Park. Two of the key points in the conclusion of the report are;
Traffic generation associated with the development is low, with many visitors to the site likely to walk from the nearby residential area. There will be no detrimental effects on the surrounding road network due to the park development. ITEM 4.2
PAGE 10 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
There are no traffic engineering operational or safety reasons why the proposal for a bike park within the Pioneer Park reserve should be refused.
A public advertisement calling for tenders was placed in the Advocate Newspaper on 7 January 2017 and tenders were also advertised on Council’s website.
FINANCIAL IMPLICATIONS The 2016/17 capital expenditure budget includes an allocation for the “Pioneer Park Road Safety Bike Park” project of $80,000 plus grant funding of $29,410 from Tasmanian Community Fund totaling $109,410. The breakdown of the budget for this project is summarised below in table 2. TABLE 2 No.
Price (ex GST)
Tender
1
Contract CP0132 tender price
$101,654
2
Design, project management and administration
$7,000
3
Construction contingency (5% of contract)
$5,000 TOTAL
The contingency allowance for this project is 5% of the contract price. unforeseen variations is low.
$113,654 The risk of
If the full construction contingency is used, an over budget expenditure of $4,244 will occur.
RISK IMPLICATIONS To minimise risk, the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.
CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Kentish Construction and Engineering Company Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract CP0132 Pioneer Park Road Safety Bike Park. Given the possible minor budget over expenditure the project is recommended for Councils approval rather than approval under the Committees delegations.
ATTACHMENTS Nil
RECOMMENDATION That the Infrastructure, Works and Development Committee recommend to Council, in relation to Contract CP0132 - Pioneer Park Road Safety Bike Park that Council: a)
award the contract to Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $101,654 (ex GST);
ITEM 4.2
PAGE 11 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
b)
note design, project management and administration for the project are estimated to cost $7,000 (ex GST); and
c)
note that a construction contingency of $5,000 (ex GST) is included in the budget.
Author: Position:
Jamie Goodwin Project Manager
Endorsed By: Position:
ITEM 4.2
Matthew Atkins Deputy General Manager
PAGE 12 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
5.0
INFRASTRUCTURE AND WORKS REPORTS
5.1
SIGNAGE STRATEGY 2017-2022 File: 25428 D454102
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.3.1
Improve the City's physical access and connectivity
SUMMARY This report outlines the outcome of the public consultation process for the Signage Strategy 2017-2022 (the Strategy) and presents the final document for Council adoption.
BACKGROUND Council first adopted a Signage Strategy in 2013 and has already undertaken several projects in accordance with the Strategy. The updated Signage Strategy 2017-2022 has been prepared to continue to assist with the objectives and goals outlined in the Council’s Strategic Plan 2009-2030. The draft Strategy was endorsed for public consultation by Council at its December 2016 meeting (Min IWC 40/16 refers). The draft Strategy was subsequently made available for viewing and comment at Council’s Customer Service Centre and online at www.speakupdevonport.com.au. The goal of the Strategy is to ensure that there is a consistent approach to the design and placement of non-regulatory signage for Council owned or supported attractions and facilities by:
providing clear guidelines for design and type;
providing clear approach to positioning;
defining a Signage Hierarchy; and
providing a clear process for assessment and prioritisation of signage replacements and new signage requests.
The Strategy has been prepared to build on the achievements of the original Signage Strategy adopted in 2013 by detailing:
An action plan containing 22 actions. The action plan includes the time frames and resources required for delivery of the actions;
Signage Hierarchy – eight sign types have been identified to improve way finding and the visitor experience across the City; and
Assessment criteria for prioritising requests for signage.
The Strategy does not include advertising signage, signage for non-Council facilities and businesses or regulatory signage. It is intended that once the Strategy is adopted an itemised list of signage requirements will be added to Council’s Forward Works Program for consideration as part of the annual budget deliberations.
ITEM 5.1
PAGE 13 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
STATUTORY REQUIREMENTS There are no specific statutory requirements relating to this report.
DISCUSSION During the consultation period, two responses were received via “Speak Up Devonport”:
Are there any plans to have any new signage in a number of languages? I have seen an increase in Asian tourists over the last few years and I think it would be beneficial to have multi lingual signage to cater for this growing market.
How about some multilingual signage? I think we need to come to the realisation that tourists do not necessarily speak English and would be greatly helped by signage in their respective language. International tourists would therefore feel more informed/comfortable and may even spend a few more dollars within the region.
Both submissions raised the idea of displaying text on signs in multiple languages to be more useful for international tourists. Using languages other than English on signs to assist international tourists is not part of the draft Strategy. Tourists in Devonport speak many different languages and choosing which language to include or exclude would be problematic. Including multiple languages on a sign is likely to clutter the sign, detracting from the graphic design and reducing its effectiveness. However, the Strategy does promote the use of map based signs, the use of standard symbols and the use of numbers. These are methods of communication that don’t rely on being able to read English. The Strategy encourages the use of technology to enable content to be translated into a variety of languages. This may include quick response (QR) codes or links to mobile phone apps, with more opportunities available as technology becomes more advanced and widespread. For these reasons, there are no significant changes recommended to be made to the Strategy.
COMMUNITY ENGAGEMENT The Strategy was made available for viewing and comment at Council’s Customer Service Centre or online at www.speakupdevonport.com.au.
FINANCIAL IMPLICATIONS Adoption of the Strategy has no immediate financial implications. A significant allocation of staff time is required to implement the action plan, but this can be achieved within existing resource allocations. Several capital projects will be proposed as part of the action plan implementation and funded as part of the annual allocation to Signage Strategy action within the capital expenditure budget.
RISK IMPLICATIONS
Asset & Property Infrastructure The Strategy aims to provide a decision-making framework and supporting design principles to enhance signage across the Devonport municipal area ensuring consistent and compliant signage.
ITEM 5.1
PAGE 14 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
CONCLUSION Adoption of the Strategy and the implementation of the action plan will assist Council to meet its long term strategic objectives and goals.
ATTACHMENTS 1.
Signage Strategy 2017-2022
RECOMMENDATION That it be recommended to Council that the report of the Infrastructure and Works Manager be noted and that the Signage Strategy 2017-2022 be adopted with immediate effect.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 5.1
Matthew Atkins Deputy General Manager
PAGE 15 Signage Strategy 2017-2022
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PAGE 48 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
5.2
PROJECT CB0079 - WASTE TRANSFER STATION File: 32691 D456036
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.4.2
Facilitate, and where appropriate, undertake improvements in waste and recycling collection, processing services and facilities
SUMMARY This report is to update Council on the options available for progressing the 2016/17 capital expenditure budget allocation for project CB0079 Waste Transfer Station – Push Pit Roof.
BACKGROUND General waste is dumped into the push pit at the Spreyton Waste Transfer Station (WTS) by the public, Council garbage trucks and street sweepers.
Layout of WTS The WTS loader enters the push pit to push the rubbish in a northly direction into one of the three 40m3 transport bins which are transported to Dulverton Waste Management Landfill. Approximately 1,350 tonnes of rubbish is pushed through the pit every month.
ITEM 5.2
PAGE 49 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
WTS Loader pushing waste into transport bins Council allocated $150,000 for the project “Waste Transfer Station – Push Pit Roof” within the 2016/17 capital expenditure budget. As part of the delivery of every capital project, checks are done at various stages to ensure that the project objective is met. The scope of the works can be quite different to the original concept, but if the objective is met, then the project can be considered a success. There are different views about the objective of this project. The name of the project “Push Pit Roof” indicates what the intended scope of work is, but doesn’t indicate why the roof is to be constructed. This report considers the current issues with the push pit and discusses options for addressing these issues.
STATUTORY REQUIREMENTS The Environmental Management and Pollution Control Act 1994 (EMPCA) defines Council’s obligations for managing the WTS. The are many applicable sections of the EMPCA. However, Section 51 states that: “A person who causes material environmental harm by polluting the environment intentionally or recklessly and with the knowledge that material environmental harm will or might result is guilty of an offence”. Penalties of up to 2500 penalty units ($392,500) apply. Failure to manage the litter on site at the WTS may attract a penalty under this act. In addition, Section 4 of the Litter Act 1973 states that: “A person shall not…suffer litter to fall or be blown onto…any land not owned or occupied by him”. Penalties of up to 20 penalty units ($3,140) apply. Failure to manage the litter on site at the WTS may attract a penalty under this act. ITEM 5.2
PAGE 50 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
DISCUSSION There are three main issues that could be addressed by constructing a roof over the push pit:
Amenity for WTS users: The push pit does not currently have any shelter. This does not affect WTS staff but does impact the amenity for users during wet weather. A roof over the push pit and the unloading area would provide shelter for customers to unload during wet weather.
Reducing the amount of litter being blown from the push pit: A significant amount of litter is blown from the pit. Much of it ends up within the WTS site and requires collection, but some blows beyond into the Mersey River and neighbouring properties. A roof over the pit may reduce the amount of rubbish being blown from the pit, but is unlikely to eliminate the cost altogether. The cost to Council for WTS personnel collecting rubbish from around the site is in the order of $20,000 annually.
Reducing the amount of rain water in the waste: Some of the rain that falls in the push pit and surrounding areas ends up in the transport bin, but is unlikely to eliminate the cost altogether. Therefore, Council is paying for both the transport and disposal of the water which are both unnecessary costs. Analysis of bin weights throughout the year indicate that bins loaded in winter are 4% heavier than bins loaded in summer. This may not be fully attributable to water in the waste but equates to an additional cost of $30,000 annually. A roof on the push pit may reduce the amount of rain water in the transport bins.
Indicative cost estimates have shown that the probable cost of a roof to cover the entire push pit and unloading area is estimated at $500,000 – a lot higher than the current available budget. Considering the three main issues and the available budget, there are several possible options available to Council. Roof over part of the push pit Given the cost of roofing the entire push pit, one option is to provide a roof over part of the push pit only. The current budget allocation would enable 30% of the push pit to be covered with a roof. The roof would have to be high enough to allow the WTS loader and garbage trucks to operate in the push pit and would have to cantilever a significant distance over the unloading area to protect users from the prevailing westerly weather.
Indicative sketch of roof ITEM 5.2
PAGE 51 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
A roof over part of the push pit would improve the amenity for customers. However, during wet weather, there is generally a low number of customers at the WTS. In busy times, users would have the option of waiting to use the undercover area. However, a roof over part of the push pit is likely to have minimal impact on the amount of litter being blown from the push pit. Similarly, a roof over part of the push pit is likely to have a very minor impact on the amount of water ending up in the transport bins. Increasing the amenity would not provide a return on the capital expenditure, as an increase in customer numbers is not likely due to the fixed population catchment of the WTS and the non-competitive environment it operates in. Fence the east side of the push pit If capturing litter is the main objective, then a possible alternative is to construct a fence on the eastern side of the push pit to catch litter that blows from the pit. The fence would need to be of suitable material to intercept litter and allow it to drop down into the pit. It is estimated the fence could be constructed for approximately $30,000.
Indicative sketch of fence Determining the optimum height and location for the fence will be difficult as the air flows and air currents in and around the push pit are complex and there is a lot of variation in the size, weight and density of the litter. However, a portable fence recently constructed at the Dulverton Landfill has proved to be very successful in capturing litter.
ITEM 5.2
PAGE 52 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Litter captured by fence at Dulverton Landfill If a fence was constructed, it would likely create a saving in labour of up to $15,000 through a reduction in the collection of litter from around the site that currently occurs on a regular basis. It is anticipated that a 75% reduction in litter collection is possible. A fence would provide no improvement in amenity for WTS users and would not prevent any rainwater from entering the transport bins. Undertake groundworks If reducing the amount of water in the waste is the main objective, then it is important to understand how the rainwater is entering the transport bins. There are several entry points:
Rain falling directly into the push pit Rain falling directly into the transport bins (the lids are open while in use) Runoff flowing into the south end of the pit from surrounding areas
The bins have a total surface area of 45m2, while the push pit has a floor area of 680m2. The surrounding area to the south of the pit that is likely to drain to the push pit is 1,880m2. Based on the areas, the best option is to try to reduce the area that drains to the pit. This could be achieved by changing ground levels around the pit and diverting runoff using either bunds or stormwater grates. It is estimated that up to 50% of the runoff could be diverted, equating to an annual saving of up to $15,000.
ITEM 5.2
PAGE 53 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Scope of groundworks Retain existing conditions (no change) If none of the issues raised are deemed serious enough or the proposed solutions deemed suitable, then it may be option to not undertake any capital work at the site and retain the existing conditions. There are operational changes that could be considered to reduce the amount of water in the transport bins. The operational costs associated with litter collection around the site would continue. New assets being considered for construction at the WTS will have an expected life of at least 20 years. This should be considered in the context of the future operation of the WTS. Comparison of options The comparison of the payback period of the options discussed is shown in the table below. Capital cost Roof over push pit
of $150,000
saving Payback period
$0
N/A
Fence on east side $30,000 of pit
$15,000
2 years
Groundworks divert runoff
$15,000
5 years
$0
N/A
Retain conditions
part
Operational (annual)
to $75,000 existing $0
ITEM 5.2
PAGE 54 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
The option to construct a roof over part of the push pit does not provide a good return on investment for Council. There would be an improvement in amenity for users, but doesn’t assist in litter reduction or reduction in rain water in the transport bins. The estimated payback period of five years for the proposed groundwork means that the project is not the highest priority for Council. Council also needs to consider that the waste industry is continuing to develop and many transfer stations consist of far more advanced infrastructure than that which exists at Spreyton. It is possible that industry best practice could drive a full review of the WTS infrastructure in the medium term. The recommended action is to utilise $30,000 of the allocated budget to construct a fence on the east side of the push pit. This will significantly reduce the amount of labour required to manage litter on the site and meet Council’s legislative obligations.
COMMUNITY ENGAGEMENT No community consultation has been undertaken for the preparation of this report.
FINANCIAL IMPLICATIONS The 2016/17 capital expenditure budget allocation for budget allocation for project CB0079 Waste Transfer Station – Push Pit Roof is $150,000. The installation of a fence is estimated to cost $30,000.
RISK IMPLICATIONS
Legal Compliance Construction of the fence will reduce the annual cost of meeting the legislative requirements related to managing litter on the WTS site
CONCLUSION Construction of a fence of the east side of the WTS push pit is the most effective use of the available budget for project CB0079 Waste Transfer Station – Push Pit Roof.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council: 1.
that the capital expenditure budget for CB0079 Waste Transfer Station – Push Pit Roof be utilised to construct a fence on the east side of the Spreyton Waste Transfer Station pit; and
2.
that the capital expenditure budget for project CB0079 Waste Transfer Station – Push Pit Roof be adjusted to $30,000.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.2
Matthew Atkins Deputy General Manager
PAGE 55 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
5.3
DON RIVER RAIL TRAIL - PUBLIC CONSULTATION File: 32699 D456836
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.1
Provide sport, recreation and leisure facilities and programs to meet the needs of the community
SUMMARY This report provides Council with of the public consultation undertaken in relation to the proposed Don River Rail Trail project.
BACKGROUND The proposed Don River Rail Trail generally follows the Old Don Tramway corridor. The route for this section creates a link between Dell Luck Reserve, Don and Tugrah Road. It is intended that the trail will be extended in the future to link to the existing trails in the Kelcey Tier Green Belt. The proposed route would provide an opportunity to preserve the historic railway corridor alongside the Don River in scenic bush land, which is at present difficult for the public to access.
Council allocated $86,000 for the project “Don River Rail Trail” within the 2016/17 capital expenditure budget. In addition, a $29,570 grant has been obtained from the Tasmanian Community Fund, increasing the available budget to $115,570. Part of the corridor is now in private ownership however ‘in-principle’ agreements for property acquisition have been reached with the two affected property owners, enabling the project to progress. Following receipt of the in-principle agreements, a public consultation period was conducted, inviting submissions on the proposed project. Information and a plan of the trail was mailed directly to local residents and made available for viewing and comment at Council’s Customer Service Centre or online at www.speakupdevonport.com.au. The
ITEM 5.3
PAGE 56 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
consultation period was promoted through the Mayor’s message in the Advocate and on social media. The information provided on Facebook was viewed over 11,000 times.
STATUTORY REQUIREMENTS There are no specific statutory requirements related to this report.
DISCUSSION A total of 62 responses were received from three sources, a summary of feedback from “Speak Up Devonport”, Facebook comments and written representations are attached: Forum Speak Up Devonport Feedback form / written correspondence Facebook comments Total
Number of comments 34 14 14 62
Overall the majority of responses received were in favour of the proposal: Type of Response
Number
Percentage
In favour
47
76%
Neutral
10
16%
Against
5
8%
Respondents identified a number of positive aspects of the proposed trail including:
Community health benefits, More recreational opportunities, and Providing a cultural link with Devonport’s history
Issues raised with the proposal were:
Riverbank erosion impacting the proposed trail route, Loss of privacy for affected residents, Environmental impacts of the trail, Route is not part of a loop, and Proposal does not align with Council strategies and other projects should be prioritised
The alignment of the rail trail is set back 10m to 20m from the current riverbank, therefore there is a strip of vegetation between the riverbank and the trail. The riverbank may erode closer to the trail over time, but it not likely to impact the trail in the short or medium term. The environmental impacts of the rail trail have been considered. An assessment of flora and fauna on the proposed route found that there were no threatened species likely to be impacted but some weed control would be required. The route is not part of a loop, and for most users is likely to be used as an out-and-back trip. It is however an important first section of the rail trail that may extend to the Arboretum at Melrose at some time in the future. It will also serve the residents of Tugrah as a pedestrian link to the existing path network. It will also provide a link for more adventurous users who can use the trail as part of a route that includes trails through the Kelcey Tier Green Belt. The proposed rail trail is identified in Council’s Bike Riding Strategy 2015-2020. The project has strong support from the community, demonstrated by the responses received, but also through some targeted consultation undertaken in 2016. Based on this strong support, ITEM 5.3
PAGE 57 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Council has been successful in obtaining a $29,570 grant from the Tasmanian Community Fund for construction of this project. However, this grant expires 30 June 2017, which makes completing the project prior to this date a priority. Other issues were raised that will need to be considered in future if the rail trail is constructed. These include:
Access to public toilets, A safe crossing point on Forth Road, and Parking availability at Dell Luck Reserve
Projects to address these issues are not required to establish the rail trail. However, they would make the use of the trail more attractive to a wide range of potential users. Another important issue raised by several respondents was regarding the future extension of the rail trail to the Arboretum at Melrose or linking the rail trail to the Kelcey Tier green belt. If the proposed link from Don to Tugrah is completed, then there will be significant community expectation to extend the trail further to either or both destinations. It appears as if much of the support for the trail is contingent on it being the first stage of a major project with future works requiring significant capital expenditure by Council. The extension of the rail trail does not have strong support from the relevant Council strategies, but strong community support may require reconsideration of these strategies. Further consultation will be required regarding any future extension of the rail trail.
COMMUNITY ENGAGEMENT Community engagement was undertaken as detailed in this report.
FINANCIAL IMPLICATIONS The 2016/17 capital expenditure budget includes an allocation of $86,000 for the construction of the Don River Rail Trail. The rail trail can be constructed for the allocated budget, supplemented by the $29,570 Tasmanian Community Fund grant. Based on an assumed maintenance expenditure of 1.5% of the asset value per year, annual maintenance of the rail trail will cost an average of $1,200 per year. Once this project is approved to proceed there is potentially an opportunity to seek a contribution from service clubs to assist with the project delivery. A service club has already indicated they would like to be involved if the project goes ahead.
RISK IMPLICATIONS
Asset & Property Infrastructure Construction of the rail trail will create a small increase in Council’s maintenance workload, including weed management and trail maintenance activities.
Environmental Sustainability The construction of the rail trail is unlikely to impact any threatened flora or fauna. However, work is required to manage weeds on the proposed route.
Consultation and/or Communication Consultation has been undertaken and based on the number of responses, the community is engaged with the proposal. The majority of respondents support the construction of the link from Don to Tugrah.
ITEM 5.3
PAGE 58 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
CONCLUSION There is strong community support for the rail trail, with respondents identifying the enhanced recreational opportunities and the community health benefits as the major positives of the proposal. There were several issues raised by a small number of respondents. However, these can be suitably addressed in the planning and construction phases of the project. Therefore, the proposed rail trail link from Don to Tugrah should be constructed, utilising the combined capital and grant funding of $115,570. Constructing the link will meet the grant conditions. Recognising that some of the support for the project is based on it being the first stage of a major new path link, consideration needs to be given to allocating funds for planning and construction of the extension of the rail trail in future capital and operational budgets. However, consideration should also be given to the relevant Council strategies, which do not identify the rail trial as a high priority. Further community consultation will be required. Other projects may have to be considered to make the rail trail more attractive to a wider range of potential users. These should be considered as part of future capital budget deliberations.
ATTACHMENTS 1.
Speak Up Devonport - Summary of Feedback - Don River Rail Trail
2.
Rail Trail Don - Feedback - Sue Saggers
3.
Don River Rail Trail Proposal - Feedback - Deborah Leary
4.
Don River Rail Trail Proposal - Feedback - Mary Beak
5.
Don River Rail Trail Proposal - Feedback - Tim Lynch
6.
Don River Rail Trail - Community Consultation - Graham Kent
7.
Rail Trail Don - Feedback - Mike Lizotte
8.
Don River Rail Trail Proposal - Feedback Form - Phil Murray
9.
Feedback received verbally from Lee Kent
10.
Support For - Don River Rail Trail Proposal - Robert Windebank
11.
Don River Rail Trail Proposal - Feedback Form - Chloe Overton
12.
Don River Rail Trail Proposal - Feedback Form - Bob and Anne Lowe
13.
Don River Rail Trail Proposal - Feedback Form - Gareth & Simone Atkins
14.
Proposed Don River Rail - Colin Heath
15.
Don River Rail Trail Proposal - Feedback - Clancy Leary
16.
Facebook Comments - Don River Rail Trail
ITEM 5.3
PAGE 59 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
RECOMMENDATION That it be recommended to Council that the report of the City Engineer be received and noted and that Council: (a)
note the comments provided by the community as part of consultation;
(b)
determine to proceed with the development of the Don River Rail Trail from Don to Tugrah; and
(c)
refer the future extension of the Rail Trail for consideration in the Forward Works Program.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.3
Paul West General Manager
PAGE 60 Speak Up Devonport - Summary of Feedback - Don River Rail Trail
FirstName Bruce Kat
LastName Tivendale Smyth
Danielle
Clark
Craig
Badcock
Cody Matt
Williams Goss
Scott
Russell
Jacky
Taylor
Rhys
Yerbury
ATTACHMENT [1]
Text This is a wonderful idea. Go for it. This is a fantastic idea. One that would enhance the cycling around the Don area and open up the trail and history of the train track. Please make sure information signs on the history are included. I look forward to the day when it connects to the Arboretum. What a fantastic idea! It will be so great to have an easily-accessible walking/cycling track in the Stony Rise area, where there are now so many properties. We are very lucky to have the Kelcey Tier Green Belt nearby, however this track is also used a lot by dirt bike riders (which is fantastic - it's a great track for this), making it a little unsafe to allow children to run ahead and explore. Our closest nature track is along the Don River, which is just that little bit too far for small legs to walk to and then explore. I would absolutely love to see this go ahead! Great idea. Make it happen. A link from the current track at the Don River Railway to the Kelcey Tier Greenbelt and the Arboretum would encourage better utilisation of existing resources and encourage health and fitness. Will this affect any future plans for the Don River Railway's connection between the Don and the Arboretum? Great idea, but I would much rather see heritage and passenger train services to accompany what the Don River Railway already has in place. So much opportunity with our beautiful coastlines. A great idea. Extending the existing Don track further encourages more people to exercise & enjoy the area. Agree that signage detailing the history of the area would be great. A good project for some of the service clubs to get involved in. Eventual linking to the Kelcey Tier Green Belt & Melrose would create an attraction for tourists. I think this would be a great idea thus extending walking track from Bluff. One point to consider is a public toilet somewhere on track please as these are limited on other tracks. This is a good idea, however i think something like this should form part of a wider plan for the council. For example: - Upgrading existing tracks within the kelcey tier greenbelt to allow easier family access to places like the lookout 'lizard'. This would allow a link up from the proposed rail trail in order to offer a longer family ride option and really give the trail some 'substance'. - The installation of interp boards along the proposed section of new rail trail to promote the history of the area. - a long term goal of extending the trail along a larger stretch of the old existing rail to melrose/the arboretum in order to showcase the broader area.
Shane
Pinner
Trevor Linda
Pilgrim Wilson
Peter David
Stubbs Broos
All in all, community development aimed at families getting themselves out walking or riding (safely) is a great thing. Great. Make it happen but include interpretation panels as well as some bird hides with platforms. Include QR codes with historical audio such as sounds of the era and actors talking as workers on the train. Include information about the second oldest tramway in Australia which was at the Don. So much potential as other have commented connect with Kelcey tier and the Arboretum. GOOD IDEAS As a family we would love to see this go ahead! We live down Tugrah Road and our kids would love to ride their bikes more but it's not a very safe road for them and they feel limited in where they can get to. This would safely open up so many opportunities for them. Excellent. Ultimately right through to Melrose of course. Also as others have alluded to, the 'trails' on Kelcey Tier need urgent attention. Absolutely fantastic idea! Do it! If the council is serious about promoting health and well-being in the local community, enticing visitors to the region (and keeping locals here) there needs to be a considerable increase in this type of infrastructure. My family regularly use the existing trails in the region and would certainly use this one too.
Jamie Lorraine
Goodwin Kathagen
Diana
Burrows
Mick
Williams
Shared access trail networks and cycleways like those in use in the ACT would be a major asset and drawcard to such a historically significant and scenic region such as Devonport and surrounds. My kids are going to love this trail. Lets hope we can extend it even further in the future. Yes this is a great idea !! Also a must do project would be to put public toilets at the picnic park next to the Don Railway. Historic sign boards are a great idea too, if they can be " vandal proof " of course đ&#x;˜?đ&#x;˜” Gravel path? Please don't use rocks. That would be ugly against the natural beauty of the area, and rocks/stones are SO difficult to manage in the long term. Children will have difficulty walking on the rocks. Weak ankles may be compromised. Bikes and feet will grind the rocks down into the soil, producing ruts and general unevenness. Soil will eventually be exposed. Wind will blow in loose soil to provide more purchase for organic growth. What will you do when weeds, plants and grasses come up through them? They certainly will, no matter how thick you put down the gravel. How will you maintain the initial effect in the long term? Please consider a natural alternative---a swath of native grass that can be beautifully maintained in the long term with a wide mower and very little else. I'm from the U S where old rail trails are often given new purpose as lovely walking/riding paths. Thank you for your consideration. Diana Really good idea to extend the track network, but what happens when you get to the end at Tugrah Road? Also, we will need a safe way to get across Forth Road to get from the Sawdust loop track ITEM 5.3
PAGE 61 Speak Up Devonport - Summary of Feedback - Don River Rail Trail
FirstName Karon
LastName Faulkner
Leigh
Titmus
Mark
Temple-Smith
Jan Brian
Hale Rawding
Bill Anne
Lander Kiely
Yvonne Buz
Rundle Green
Paul
Crantock
Mark Helen
Gooley Plaister
Rob Angela
Atkinson Polden
Andrew
Argent
Meg
Arvier
ATTACHMENT [1]
Text Excellent idea. Interpretation signs would enhance the project. Connections to Kelcey Tier Green Belt and Arboretum are obvious additions once initial track built. Public toilets in Don area are required. Public use of Don Railway or Don Hall toilets could be a cost effect solution. We fully support this initiative and in fact would like to see the trail continued from Tugrah to join with the Allison track. This would provide the opportunity for a complete walking/cycling loop round Devonport. I am very much in favour of the proposal. The Living City development is intended to increase visitation to Devonport. The new conference facility and proposed new hotel will attract visitors to our city. However it is vital to give them things to do once they are here. Evidence Nation wide shows that residents and visitors alike are attracted to walkways, bike trails, lookouts and facilities that give them access to and experience of the beautiful natural assets of a region. Devonport is progressing in that direction. The Victoria Parade walking track by the river linking the Bluff, the mooted Bluff SeaWalk, the walking trail through the Don Reserve linking Devonport to the Don village are all steps in the right direction and this proposal will only add to those attractions. I would hope this could be a first stage of an eventual trail that continued out to the Tasmanian Arboretum which is a magnificent but under-exposed asset of our city. A great idea and I also think there should be heritage signage. As it would appear to be a short walk or ride, could it be connected to some other tracks? Great idea. Old narrow gauge rail tracks in the UK are extremely well used. I also believe a similar one at Scottsdale is a great ride. The City needs more than one plan or attraction to entice tourists to come and spend. Something to encourage them to stay overnight. I dont agree with all Council's proposals but for me this is worth going ahead with Terrific idea, has the potential to become a popular local and tourist walking and cycling trail Fantastic idea! Lots of visitors go to tbe arboretum; to walk, there have lunch and walk back would fill the day nicely before getting on tbe Spirit for the trip back to across the Strait. Go for it! Fully support the concept. Its a lovely area and it would be great for everyone to have access to it. A great opportunity to develop some of our natural assets. This is an excellent initiative and the foreshadowed extension over Kelsey Tier equally so. Facilities such as this stimulate healthy activity and if they are developed people will use them and enjoy them. We are very fortunate to have natural assets that give rise to opportunities like this and the facility is likely to have significant appeal to locals and visitors alike. Importantly it needs to be developed in a professional way and incorporate interpretive information panels where appropriate. Planning for the project should also allow for the possible future restoration of the Melrose rail link. This is the type of project we need more of and I support it strongly. This is a great idea and there should be lots more projects like it. We have many interstate visitors and they would love to tackle this type of thing and often ask about exactly this type of walking/bike track avalablility. Great idea well overdue. Let's get it done without delay. Rail corridors are such a fantastic community resource too often lost to future generations. I was dismayed the day the Devonport council allowed the houses to build right down to the Don river along Tugrah road. It was such a lovely walk from the Don to the Melrose quarry. I wrote then my disapproval and it is so nice to write again. Fantastic. bring back that walk to the arboreteum and Melrose. Link it with Kelcey tiers. What a great circuit walk, ride or run.! Put in decent infrastructure and watch the walkers, cyclist and runners come. Look at Turners beach link to Ulverstone. Our own link along the foreshore to the city, pool and Don. Please think about siting public toilets along the way. Don badly needs access to some. The Don railway are not an option. maybe access to the hall? A genuinely great concept - but definitely must be part of a grander plan that connects Kelcey Tier and extends to Melrose and the Arboretum This looks like it will be a real asset to the Devonport Community, even more so when it is linked to other tracks to provide substantial walking/cycling loops - with amenities en route. Please don't forget the other end of the tramway from Don to the old port at the Heads - such a rich resource for history, geology and ecology that is so sadly undervalued, under-conserved and under-utilised. We need substantial projects like these to attract visitors and share the culture we already have underfoot and around us. Absolute brilliant idea. Plenty of great suggestions to make it a wonderful walking and biking track. Ultimately the aim should be to link all the bike tracks along the NW Coast and have a bike track network that would be a major attraction for locals and tourists. The current trails beside the Don River Railway and onto Bluff are well used by walkers, dogs and cycles. An extension to this network will only encourage these activities and add interest - what a great proposal
ITEM 5.3
PAGE 62 Rail Trail Don - Feedback - Sue Saggers
ATTACHMENT [2]
Hi I think it's a great idea. The more family orientated and exercise based ideas the better. And a free activity would also be a draw card not only for locals but for tourists and other Tasmanian residents. Devonport needs more of this to keep people here!
Kind Regards
Sue Saggers 0439 209 214
ITEM 5.3
PAGE 63 Don River Rail Trail Proposal - Feedback - Deborah Leary
ITEM 5.3
ATTACHMENT [3]
PAGE 64 Don River Rail Trail Proposal - Feedback - Mary Beak
ITEM 5.3
ATTACHMENT [4]
PAGE 65 Don River Rail Trail Proposal - Feedback - Tim Lynch
ATTACHMENT [5]
ITEM 5.3
PAGE 66 Don River Rail Trail - Community Consultation - Graham Kent
ATTACHMENT [6]
Comments. The proposal to re establish in part the former Don to Melrose rail track as a walking cycling track certainly has merit provided that the objective and any work done is to ultimately take the track through to the Arboretum and that any land acquisitions take this into account. The current proposal may have some advantages however, it does not in my opinion represent a useful contribution to the current tracks and has some inherent issues that need to be addressed before any work commences they are:(a) The propensity for flooding of the Don River will require flood mitigation action to avoid damage to gravel walkways. (b) The very limited space adjacent to the highway bridge abutments on the Eastern side of the river for both the track and the Forth road crossing. (c) Both the entry/exits of the walkway are located on sections of road that have high traffic flow and limited visibility. (d) It is essentially a track leading to “nowhere� in its current format. Graham Kent 165 Winspears Road East Devonport
ITEM 5.3
PAGE 67 Rail Trail Don - Feedback - Mike Lizotte
ATTACHMENT [7]
-----Original Message----From: Michael Lizotte [mailto:miekelizotte@icloud.com] Sent: Tuesday, 24 January 2017 1:30 PM To: JoHanna Robertson <JRobertson@devonport.tas.gov.au> Subject: Rail trail don Love the idea. Used to walk my children along there years ago. Beautiful. Please keep me posted. I am sure they'll be "not in my backyard " but if you use and pursue the healthy community reasons and tourist attraction maybe you can turn the tide. Mike Lizotte mob. 0427069309 Sent from my iPhone
ITEM 5.3
PAGE 68 Don River Rail Trail Proposal - Feedback Form - Phil Murray
ITEM 5.3
ATTACHMENT [8]
PAGE 69 Don River Rail Trail Proposal - Feedback Form - Phil Murray
ITEM 5.3
ATTACHMENT [8]
PAGE 70 Feedback received verbally from Lee Kent
ATTACHMENT [9]
Feedback received verbally from Lee Kent, 2 Macoma Close, Devonport. 041 142 771 (happy to be contacted for any further info). ‐ ‐
‐ ‐ ‐
‐ ‐
Not against the project but would a few things to be considered in the design Forth Road between the Bridge and Don River Railway is very busy with traffic. Consideration needs to be given to how pedestrians will cross forth Rd here, a speed reduction could be an option The area around the Don Bridge floods periodically, how will this affect the walking trail There are logs and a significant amount of rubbish in the creek that needs to be cleaned up – will council undertake to do this? Residents tend to maintain the Western Bank, however the Eastern bank tends to become over grown with blackberries, willows and weeds, this side will need some attention and possibly some maintenance into the future. Erosion on the riverbanks due to flooding, the course of the river will also change naturally so this needs to be considered in the trail alignment Future trail to Eugenana would be great if it can pass by Bella Mackargee (?) falls which is just before Arboretum
ITEM 5.3
PAGE 71 Support For - Don River Rail Trail Proposal - Robert Windebank
ITEM 5.3
ATTACHMENT [10]
PAGE 72 Don River Rail Trail Proposal - Feedback Form - Chloe Overton
ITEM 5.3
ATTACHMENT [11]
PAGE 73 Don River Rail Trail Proposal - Feedback Form - Bob and Anne Lowe
ITEM 5.3
ATTACHMENT [12]
PAGE 74 Don River Rail Trail Proposal - Feedback Form - Gareth & Simone Atkins
ITEM 5.3
ATTACHMENT [13]
PAGE 75 Don River Rail Trail Proposal - Feedback Form - Gareth & Simone Atkins
ITEM 5.3
ATTACHMENT [13]
PAGE 76 Don River Rail Trail Proposal - Feedback Form - Gareth & Simone Atkins
ITEM 5.3
ATTACHMENT [13]
PAGE 77 Proposed Don River Rail - Colin Heath
ATTACHMENT [14]
ITEM 5.3
PAGE 78 Don River Rail Trail Proposal - Feedback - Clancy Leary
ATTACHMENT [15]
Â
ITEM 5.3
PAGE 79 Facebook Comments - Don River Rail Trail
ATTACHMENT [16]
Â
ITEM 5.3
PAGE 80 Facebook Comments - Don River Rail Trail
ATTACHMENT [16]
 ITEM 5.3
PAGE 81 Facebook Comments - Don River Rail Trail
ATTACHMENT [16]
 ITEM 5.3
PAGE 82 Facebook Comments - Don River Rail Trail
ATTACHMENT [16]
Â
ITEM 5.3
PAGE 83 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
5.4
BIKE RIDING STRATEGY 2015-2020 - YEAR 1 STATUS UPDATE File: 30081 D457911
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.3
Provide and maintain Council buildings, facilities and amenities to appropriate standards
SUMMARY To report to Council on the progress of the actions outlined in Council’s Bike Riding Strategy 2015-2020 (the Strategy).
BACKGROUND Council first developed and adopted a Cycling Network Strategy in 2010. This Strategy was revised to become the Bike Riding Strategy 2015-2020 and was adopted by Council at its meeting in September 2015 (Min IWC 28/15 refers). A copy of the Strategy can be found on Council’s website at: http://www.devonport.tas.gov.au/Council/Publications-Plans-Reports/Council-Plans-Strategies.
The objective of the Strategy is to make bike riding more accessible and safer for everyone through promotion, community education and by providing a well maintained network of bike lanes and paths. The Strategy action plan identifies the activities to be undertaken to meet the objective. This report provides an update on the progress on those activities.
STATUTORY REQUIREMENTS There are no statutory requirements relating to this report.
DISCUSSION Achievements and progress for the first year of the Strategy is outlined in the table attached to this report. Three actions are underway, with another eight ongoing throughout the life of the Strategy. 18 actions are scheduled to commence between now and 2020. Highlights of the actions ongoing and underway are:
Council’s ongoing support of the Ride to Work day breakfast, held in October at the Bass Strait Maritime Centre. This event was well supported by Council staff and members of the public.
ITEM 5.4
PAGE 84 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Renewal of the Victoria Parade path (part of the North West Coastal Pathway) at the boat ramp. This project is currently in the design phase but will create safety improvements for path users and balance the needs of other users of the area. Construction is scheduled for later in 2017.
Pursuing grant funding for construction of new links to the foreshore pathway from Nicholls Street, North Fenton Street, Thomas Street and Drew Street.
Extending the lighting on the Victoria Parade path, through both Council’s capital works program and through external grant funding. A project is scheduled for completion in 2017, with further projects contingent on grant funding.
Improvements to totem signage including additional information like the location of public toilets.
Many of the actions scheduled to commence between now and 2020 require capital expenditure. It will be important that these projects are considered during deliberations of the forward capital works program. Other actions are wholly reliant on external funding, including major new bike links to Latrobe, Leith and Port Sorell. Availability of external funds will dictate if these projects can be delivered by 2020.
ITEM 5.4
PAGE 85 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.
FINANCIAL IMPLICATIONS There are no financial implications as a result of this report. Actions requiring capital or operational expenditure are to be considered as part of annual budget deliberations.
RISK IMPLICATIONS
Political/Governance Delivering the strategy action plan demonstrates good governance.
Assets, Property and Infrastructure A key part of the Strategy action plan is to maintain the existing paths to the required standard. This will ensure they are fit for use but also that the life cycle cost of the assets is minimised. The construction of new assets will need to be planned and completed in accordance with good asset management practices.
Communication/Reputation Delivering the strategy action plan, especially the upgrade of existing paths and construction of new paths, will be well received by the community, enhancing Council’s reputation.
CONCLUSION Progress has commenced on implementation of the actions listed in the Bike Riding Strategy 2015-2020, since it was adopted in September 2015.
ATTACHMENTS 1.
Bike Riding Strategy 2015-2020 Year 1 Status Update
RECOMMENDATION That it be recommended to Council that the report of the Infrastructure and Works Manager be received and Council note the status of actions listed in the Bike Riding Strategy 2015-2020.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.4
Matthew Atkins Deputy General Manager
PAGE 86 Bike Riding Strategy 2015-2020 Year 1 Status Update
ATTACHMENT [1]
Bike Riding Strategy 2015–2020 – Year 1 Status Action:
Year Planned: 2015/16 2016/17
2017/18
2018/19
Improved Linkage to Great Foreshore Ride (Nicholls Street, North Fenton Street, Thomas Street) Road Crossing Priority (Victoria Parade Boat Ramp) New Connection Link (Extension of Spreyton – subject to external funding) Network Hierarchy (Develop a hierarchy of paths and lanes) Safety Assessment (Undertake safety assessments of paths and lanes) Remove Hazards (Remove bike riding hazards from network) Improved Linkage to Great Foreshore Ride (James Street, Mungala Crescent, Pardoe Street) Road Crossing Priority (Finlayson’s Way) New Connection Link (River Road link to Latrobe – subject to external funding) New Connection Link (Nixon Street Bike lanes) Remove Hazards (Remove bike riding hazards from network) Improved Linkage to Great Foreshore Ride (Drew Street) Road Crossing Priority (Coles Beach Road) New Connection Link (John Street Bike lanes) Improved Linkage to Great Foreshore Ride (Beaumont Drive, Forth Road near Richardson Drive, Riverview Avenue, Ronald Street/Eugene Street) New Connection Link (Charles Street Bike lanes) Improved Linkage to Great Foreshore Ride (Anchor Drive, Church Street, Clements Street, Oldaker Street) Road Crossing Priority (Westport Road) New Connection Link (Tea Tree Lane Link)
ITEM 5.4
2019/20
Status:
Comments:
Responsible Department:
Underway
Grant funding being pursued
Inf & Works
Underway Yet to commence Yet to commence Yet to commence Yet to commence Yet to commence Yet to commence Yet to commence Yet to commence Yet to commence Yet to commence Yet to commence Yet to commence Yet to commence
2016-17 capital works
Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works Inf & Works
Yet to commence Yet to commence
Inf & Works
Yet to commence Yet to commence
Inf & Works
Inf & Works
Inf & Works
PAGE 87 Bike Riding Strategy 2015-2020 Year 1 Status Update
ATTACHMENT [1]
Improved Linkage to Great Foreshore Ride (Miandetta: Miandetta Park, Devonport: Elizabeth Street, Lower Madden Street, George Street, Gloucester Street, West Eugene Street, Best Street, Don: Jiloa Way, Howell Lane) Lighting (Victoria Parade: Cenotaph to North Fenton Street) New Connection Links (Stony Rise Road: Leary Avenue to Tugrah Road, Lawrence Drive to Don Road, Don Road to Don Reserve, Middle Road to Quoiba, Oldaker Street Bike Lanes, Miandetta Primary to Middle Road, Forbes Street Bike Lanes, Lyons Avenue Link, Lawrence Drive bike lanes. Tugrah Road to Kelcey Tier) Coastal Pathways (West to Leith, East to Port Sorell) Path and Lane Maintenance (Provide adequate and regular maintenance) Infrastructure Upgrades Great Foreshore Ride (Widen and improve sections) Infrastructure Upgrades Other (Included in new subdivisions, road and footpath works) Provide track marker signage Provide Bike Parking Bike Counts (Collect Bike Path Usage Data and undertake counts) Promotion (Promote the Great Foreshore Ride as one of Devonport’s attractions)
Future
Underway
Promotion and Support (Bike Education, Ride to Work Day, Bike Week. Encourage corporate support. Implement Bike Track Courtesy Measures) Lobbying for Funding (Seek funding and lobby Government to extend the network)
Inf & Works Inf & Works
Future Ongoing
Inf & Works Inf & Works
Ongoing
Inf & Works
Ongoing
Inf & Works
Ongoing Ongoing Ongoing
Inf & Works Inf & Works Inf & Works
Ongoing
Inf & Works Community Services Inf & Works Community Services Inf & Works Community Services
Ongoing
ITEM 5.4
2016/17 capital works. Grant funding being pursued
Future
Ongoing
Inf & Works
PAGE 88 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
6.0
INFRASTRUCTURE AND WORKS MONTHLY UPDATE
6.1
INFRASTRUCTURE AND WORKS REPORT File: 29528 D452634
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of December 2016 and January 2017.
BACKGROUND The report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are:
Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycleways Streetscape Design (incl lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and Trails Public Buildings (incl. public halls, toilets) Marine Structures (incl. jetties, boat ramps) Recreation and open space planning
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.
DISCUSSION 1.
2016/2017 Capital Works Program 1.1. Work is progressing well on the 2016/17 Capital Works Program. The monthly capital works report which combines both the physical progress and the financial status has been attached to this report. Overall the program is progressing as planned with no significant issues to report at this time. Items of note are outlined in detail below. 1.2. William Street renewal – Best Street to Stewart Street - Council received $88,000 from the Department of State Growth’s Vulnerable Road User Program to replace the existing school crossing with a signalised pedestrian crossing as part of this project.
ITEM 6.1
PAGE 89 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Utilizing the grant finding for the signal installation, the design was able to be altered to facilitate right turn manoeuvres into Zambreros at 124 William Street. The previous ban on right turns into that property have been an issue for businesses there, restricting customer access. 1.3. Steele Street and Fenton Street intersection upgrade – Work to install traffic signals is progressing. Footpath upgrades are nearly complete. 1.4. Bass Strait Maritime Centre Signage – Additional signage has been installed to direct visitors to the centre from North Fenton Street and Victoria Parade.
1.5. Durkins Road Reconstruction – reconstruction of the batter is complete and the road reconstruction is underway.
ITEM 6.1
PAGE 90 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
1.6. Devonport Road, Formby Road, Westport Road intersection renewal â&#x20AC;&#x201C; new kerbs and islands have been constructed and new pavement is being placed in preparation for the seal.
This project involves concreting of the previously grassed median islands which had been difficult to maintain. 1.7. Victoria Parade Boat Ramp and Shared Path projects â&#x20AC;&#x201C; a consultation session with key stakeholders was held in December to identify how the area is currently used and what issues are experienced. A design is being developed to take back to the group prior to consultation with the wider community. 2.
Management 2.1. The following table is a summary of the action requests for the Infrastructure and Works Department: Balance of Action Requests as at 30/11/2016 Number of Action Requests created in Dec & Jan Number of Action Requests completed in Dec & Jan Balance of Action Requests as at 31/1/2017
ITEM 6.1
333 430 373 390
PAGE 91 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
2.2. The following graph details the breakdown of the action requests completed during December and January:
Completed Action Requests Bi‐monthly Breakdown 0% 9%
3%
16%
Buildings
7%
Cemeteries 9%
5%
Footpaths Parking Parks
7%
9%
Roads
3%
Service Assistance 11%
21%
Signage Stormwater
2.3. The following graph details the total number of action requests completed this financial year by the Infrastructure and Works Department compared to the previous year: Completed Action Requests 400
350
300
250
200
150
100
50
0
3.
16/17 Monthly Total
Jul‐16 233
Aug‐16 254
Sep‐16 157
Oct‐16 222
Nov‐16 116
Dec‐16 207
Jan‐17 166
Feb‐17 0
Mar‐17 0
Apr‐17 0
May‐17 0
15/16 Monthly Total
271
221
151
183
160
288
142
324
305
263
350
Technical and Engineering 3.1. Crash data update summary - the quarterly crash data analysis was completed in December 2016. There was a 1.4% increase in the number of crashes in the five-year period to December. There were 71 crashes in the quarter including one fatality and one serious injury. All casualty crashes are discussed with Tasmanian Police and crash locations are investigated to ensure that any road conditions that may have contributed to the crash are addressed. ITEM 6.1
PAGE 92 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
The 10 intersections with the highest number of crashes in the last five years are shown below. Rank
1 2 3 =4 =4 6 7 8 9 10
Location
Middle Road, Stony Rise Road Best Street and William Street Fenton Street, Stewart Street Best Street, Gunn Street Oldaker Street, Ronald Street Tasman Street, William Street Tarleton Street, Wright Street, Bass Hwy Middle Road, Bass Hwy Don Road, Lovett Street Oldaker Street, William Street
Casualty Crashes 19 6 5 5 5 4 4 3 3 3
NonCasualty Crashes 14 9 11 5 5 8 7 10 5 4
Total Crashes 33 15 16 10 10 12 11 13 8 7
3.2. Crash data at Stony Rise and Middle Road roundabout - an analysis of the crashes at the intersection of Stony Rise and Middle Road was completed. There has not been a reported crash at the site since the roundabout was completed in June 2015. This contrasts with the 2 years leading up to the start of construction in which there were 27 crashes, including 17 casualty crashes. Although there has been some criticism of the project from the community, from a road safety perspective the project has been a major success. 3.3. Black Spot Program - a submission was made for the 2017-18 Black Spot Program. The submission was made for a project at the intersection of Oldaker Street and Ronald Street. Although there is already a roundabout at this intersection and the traffic volumes are lower than many other intersections, it currently has the equal fourth highest number of crashes. The proposal is to increase the size of the central island and some of the approach islands to reduce entry and circulating speeds, which are believed to be the major contributing factor. The successful projects will be announced in July 2017.
Intersection of Oldaker Street and Ronald Street
ITEM 6.1
PAGE 93 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Proposed improvements to existing roundabout 3.4. Line marking of around 100 urban and rural road sections have been completed. This work is funded and administered by the Department of State Growth with Council nominating the locations. 3.5. Aquatic Centre Splash Pad was replaced and relevelled to ensure the area drains, preventing damage to the rubber splash pad.
ITEM 6.1
PAGE 94 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
3.6. The construction phase of the NBN rollout in Devonport is almost complete. Some areas of Spreyton remain without NBN and these will be rolled out in the coming months. Council was able to work with NBN contractors and local concrete suppliers to find the best possible match for replacing parts of the stencilled and exposed aggregate concrete in Murray Street.
There are several minor defects identified at NBN construction sites that will be addressed by NBN contractors over coming weeks. 3.7. The following is a summary of the projects capitalised in December and January: Number of projects capitalised in Dec & Jan Total value of capitalisations in Dec & Jan Total value of Works in Progress (WIP) as at 25/01/2017 Number of projects awaiting capitalisation next month
11 $0.61M $18.70* 2
* includes $12.2M LIVING CITY costs yet to be capitalised
In addition, $2.09M in assets were capitalised at the handover of subdivisions to Council. These locations include Tedmon Street, Woodrising Avenue, the Friend Street roundabout, Stony Rise and Tatiana Close, Devonport. 3.8. 10 National Heavy Vehicle Regulator Assessments were completed in December and 13 were assessed in January. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued this year compared to previous years:
ITEM 6.1
PAGE 95 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
3.9. The following graph details the Engineering Development Assessments that have been completed to date this year:
ITEM 6.1
PAGE 96 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
3.10. 13 road reserve permits were issued in December 2016 and seven in January 2017. The following graph details the Road Reserve Permits that have been issued this year compared to previous years:
3.11. 134 Dial Before You Dig requests were processed in December 2016 and 75 in January 2017. The following graph details the Dial Before You Dig requests that have been processed this year compared to previous years:
ITEM 6.1
PAGE 97 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
3.12. 51 Section 337 Certificates were processed in December 2016 and 26 in January 2017. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year compared to previous years:
4.
Operational Contracts 4.1
The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract
Contract Period
Extension Options
$ Value (Exc. GST)
Contractor
Contract 1265 30/06/2015 The original contract signed in $75,000 per Boral option 1+1 June 2015 was for a 12 month – Supply & annum Construction period and had an option for Delivery of PreMaterials two 12 month extensions. Further mixed to a review the option for the Concrete additional 12 months was accepted. Contract 1286 30/06/2015 The original contract signed in $48,600 per Mareeba option 1+1 June 2015 was for a 12 month – Roadside annum Trust period and had an option for Mowing two 12 month extensions. Further to a review the option for the additional 12 months was accepted. Contract 1287 30/06/2015 The original contract signed in $90,700 per Steeds Weeds option 1+1 June 2015 was for a 12 month Solution – Weed annum period and had an option for Control two 12 month extensions. Further to a review the option for the additional 12 months was accepted.
ITEM 6.1
PAGE 98 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
5.
Civil Works and Stormwater Maintenance 5.1
5.2
6.
Maintenance in accordance with the Service Level Document, undertaken in December and January included:
Shoulder maintenance on various rural roads
Open drain cleaning
Urban and rural road patching
In February and March it is anticipated that civil works and stormwater maintenance works will include:
Kerb and channel repairs
Reactive maintenance
Urban road inspections
Parks and Reserves Maintenance 6.1
Maintenance in accordance with the Service Level Document, undertaken in December and January included:
Preparations works commenced for the ground renovations at the baseball diamond at Maidstone Park
Preparation of Devonport Oval for the Christmas Carnival and the final of the Greater Northern Cup for cricket
ITEM 6.1
PAGE 99 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
6.2
6.3
In February and March it is anticipated that parks and reserves maintenance works will include:
Ground preparations at Valley Road Soccer Grounds ready for the season opening in mid-February
Preparations for sports ground change overs from summer sports to winter sports
Mersey Vale Memorial Cemetery interment figures to date this financial year compared to previous years are as follows:
Mersey Vale Cemetery Interment Figures 16
14
12
10
8
6
4
2
0 Ash Interment ‐ 2017
6.4
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
11
13
13
15
10
12
11
12
10
8
13
5
Burial ‐ 2017
5
average 2014‐2016
11
Reservations for ash internment niches in the memorial garden have increased significantly since the completion of the garden. Numbers of available niches are being monitored so additional columbarium can be installed to meet demand.
ITEM 6.1
PAGE 100 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
7.
Building and Facilities Maintenance 7.1
7.2
Maintenance in accordance with the Service Level Document, undertaken in December and January included:
Repairs to the roof on the building at 6-10 Steele Street (old Webster Building) and installation of inspection points in the down points to enable high pressure water jets to clear the underground pipework preventing stormwater backing up into the building.
Vandalism repairs to the Christmas tree in the Mall.
Removal of Christmas decorations and banners replacements. A review will be conducted of these activities to ensure the decorations are removed in early January going forward.
Service Assistance for a number of Council events
In February and March it is anticipated that building and facilities maintenance works will include:
Gutter and flashing replacement at Meercroft Park and Maidstone Park
Preventative Maintenance at Fenton Street Units
Staining of the decking outside the Bass Straight Maritime Centre Café
ITEM 6.1
PAGE 101 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
8.
Waste Management Operations 8.1
Waste Management Services were conducted in accordance with the Service Level Document during December and January. Items of note include:
8.2
563 drums were checked as part of the DrumMuster program
The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station: Waste & Recycling Monthly Figures 1600
1400
1200
1000
800
600
400
200
0 Domestic Waste (tonnes)
Jul‐16 542
Aug‐16 623
Sep‐16 588
Oct‐16 648
Nov‐16 735
Dec‐16 629
Jan‐17 623
Domestic Recycling (tonnes)
125
122
181
130
128
156
173
Total Waste to Landfill (tonnes)
1215
1338
963
1377
1433
1326
1452
8.3
Feb‐17
Mar‐17
Apr‐17
May‐17
Jun‐17
The following table details the monthly figures for the Spreyton Waste Transfer Station:
Item
Nov 2016
Dec 2016
Jan 2017
16/17 Total
15/16 Total
14/15 Total
Asbestos – large loads
1.34 tonnes
0 tonnes
0.44 tonnes
5.58 tonnes
12.8 tonnes
5.52 tonnes
Asbestos – small loads
15m³
21 m³
11 m³
122m³
218m³
181m³
Mattresses
43
50
63
411
500
431
Vehicle Loads – up to 0.5m³
455
540
388
3,185
7,958
6,555
Vehicle Loads – 0.5m³ to 1.5m³
1075
1341
1251
3,215
12,492
10,237
Vehicle Loads – 1.5m³ to 2m³
685
620
714
5639
6,548
6,883
Truck Loads – landfill waste
35 tonnes
42 tonnes
37 tonnes
227 tonnes
541 tonnes
427 tonnes
Truck Loads – non-landfill waste
56 tonnes
56 tonnes
105 tonnes
207 tonnes
958 tonnes
831 tonnes
DCC Garbage Trucks (Domestic & Commercial Collection Services)
891 tonnes
790 tonnes
752 tonnes
5,477 tonnes
9,376 tonnes
7,656 tonnes
ITEM 6.1
PAGE 102 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Steel Recycling
56 tonnes
35 tonnes
106 tonnes
561 tonnes
843 tonnes
687 tonnes
e-Waste
0 tonnes
0 tonnes
0 tonnes
0 tonnes
9.9 tonnes
93.48 tonnes
17
15
31
131
359
307
Tyres
In addition, staff at the Waste Transfer Station were able to continue operations despite the temporary closure of the Dulverton Landfill due to a fire in late January.
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.
RISK IMPLICATIONS Any specific risk implications have been outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.
ATTACHMENTS 1.
Capital Works Program and Expenditure Information - January 2017
RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 6.1
Matthew Atkins Deputy General Manager
PAGE 103 Capital Works Program and Expenditure Information - January 2017
ATTACHMENT [1]
Devonport City Council Capital Works Income & Expenditure Report for January 2017 As at 2/2/2017
Funding 2016/17
Annual Budget $
Additional Funds Carried forward & Total Budget adjustments Available $
$
Expenditure 2016/17
Performance Measures
Balance
External Funding Included in Total
Forecast
Actual
Commitments
Total Expenditure
Remaining Funds
Works Start
$
$
$
$
$
$
Month
Month
CF
Feb 2017
Works % Completion Budget
Comments
Spent
Summary Open Space & Recreation
Facilities Stormwater Transport Living City Plant & Fleet Other Equipment
Total Capital Works
414,000
343,995
787,405
58,410
721,552
135,530
58,553
194,083
593,322
2,224,000 742,000 5,517,000 30,000,000 809,300 152,000
122,418 55,273 607,722 704,915 189,499 206,643
2,346,418 797,273 6,396,722 30,704,915 998,799 358,643
1,487,434 15,500,000 -
2,327,741 786,444 6,395,810 30,704,915 998,799 358,643
210,888 160,247 1,880,642 7,869,939 200,678 120,914
142,309 271,630 1,579,379 107,093 57,180
353,197 431,877 3,460,021 7,977,032 200,678 178,094
1,993,221 365,396 2,514,701 22,727,883 798,121 180,549
39,858,300
2,230,465
42,390,175
17,045,844
42,293,904
10,578,838
2,216,145
12,794,983
29,173,192
100,907
100,907
100,907
58,609
14,489
73,098
27,809
Open Space & Recreation 72.4% Construction nearing completion, lid lifting
CP0099
Mersey Vale - MBS stage 1
CP0106 CP0111 CP0116
Mersey Vale - Memorial Garden Pioneer Park - New Toilets & Parenting Facilities Dev onport Ov al Practice Wicket Upgrade
CP0120 CP0121 CP0124 CP0125 CP0126 CP0127
Sister Cities - 20 year Anniv ersary , Cherry Blossom Julie Burgess - interpretiv e and information signage Mariners Park - Seawall mowing strip Victoria Parade boat ramp shared path alterations Victoria Parade shared path rail crossing Bluff Road - Fitness equipment renewal
CP0128 CP0129
Signage Strategy Actions Don Riv er Rail Trail - Don to Tugrah grav el track
CP0130 CP0131
Home Hill - Facility signage Path lighting - Victoria Parade, 250m from Cenotaph north
5,000
5,000
5,000
-
-
-
5,000
Mar 2017
Apr 2017
0.0%
52,000
52,000
52,000
180
-
180
51,820
Mar 2017
Apr 2017
0.3% Design progressing
CP0132
Pioneer Park - road safety bike park
29,000
109,000
6,753
-
6,753
102,247
CF
Mar 2017
6.2% Tender report to February IW&D Commit tee
7,000
7,092
-
7,092
completed
completed
721,552
135,530
equipment due to arrive once sit e shed is constructed
38,584 18,762
38,584 18,762
19,200
19,200
5,000
5,000
10,000
10,000
38,584 10,266
7,728 10,266 -
11,399 -
19,127 10,266 -
19,457 8,496
CF CF
Feb 2017 completed
19,200
CF
TBA
(896)
CF
completed
49.6% final defects being resolved 54.7% 0.0% Financial contribut ion only once works are completed by Club
30,000
6,253
5,896
-
5,896
10,000
CF
completed
30,000
30,000
3,244
-
3,244
26,756
Feb 2017
Mar 2017
117.9% 0.0% Paid in preious year 10.8% Construction pending
125,000
125,000
2,356
-
2,356
122,644
Mar 2017
Apr 2017
1.9% Design progressing
15,000
15,000
15,000
566
-
566
14,435
Mar 2017
Apr 2017
3.8% Design progressing
70,000
70,000
70,000
32,595
65,260
4,740
Jan 2017
Mar 2017
66,542
Feb 2017
June 2017
TBA
TBA
90,000
30,000
35,000
36,542
86,000
66,542 115,410
80,000
29,410
109,000
32,665
66,542
-
-
-
86,000
247
-
247
115,163
93.2% Installation progressing 0.0% 0.2% Report to February IW&D Committee meeting
meeting
29,000
CP0133
Mersey Vale Cemetery - Niche wall fence
Total Open Space & Recreation
7,000 414,000
7,000 343,995
787,405
58,410
58,553
194,083
(92) 593,322
101.3% 24.6%
Facilities CB0059
Public Art
23,418
23,418
23,418
23,418
CF
TBA
0.0%
CB0069
Mersey Vale Cemetery - Depot Shed & Staff Amenities Improv ements
84,000
84,000
81,599
81,599
-
81,599
2,401
CF
completed
97.1%
CB0072
15,000
15,000
7,197
7,197
-
7,197
7,803
CF
completed
48.0%
CB0074
Fourways Car Park Toilet & Parenting Facilities Upgrade Aquatic Centre Pool Heating System
45,000
45,000
36,527
44,488
-
44,488
512
completed
completed
98.9%
CB0075
DECC - Accessible seating
20,000
20,000
20,000
TBA
TBA
CB0076
Aquatic Centre - Rainwater Tanks
14,000
14,000
14,000
CB0077
Aquatic Centre - HVAC works
90,000
90,000
90,000
180
CB0078
Works Depot â&#x20AC;&#x201C; Vehicle wash bay
100,000
100,000
100,000
276
CB0079
Waste Transfer Station - Push pit roof
150,000
150,000
150,000
688
CB0080
Art Gallery and DECC Integration
1,800,000
1,800,000
1,800,000
5,000
5,000
5,000 2,327,741
CB0081
BSMC - Facility signage
Total Facilities
2,224,000
122,418
2,346,418
-
-
6,200
-
-
-
20,000
0.0% Part of Art Gallery relocation project
6,200
7,800
Oct 2016
completed
44.3%
7,880
82,120
Feb 2017
Mar 2017
8.8%
276
99,724
TBA
TBA
0.3% Design options being invest igated
6,750
7,438
142,562
TBA
TBA
5.0% Report to February IW&D Committee meeting
69,196
125,960
195,156
1,604,844
Apr 2017
Dec 2017
1,062
1,899
2,961
2,039
Dec 2016
completed
210,888
142,309
353,197
1,993,221
ITEM 6.1
-
-
7,700 -
10.8% Design progressing 59.2% 15.1%
PAGE 104 Capital Works Program and Expenditure Information - January 2017
ATTACHMENT [1]
Devonport City Council Capital Works Income & Expenditure Report for January 2017 As at 2/2/2017
Funding 2016/17
Annual Budget $
Additional Funds Carried forward & Total Budget adjustments Available $
$
Expenditure 2016/17
Performance Measures
Balance
External Funding Included in Total
Forecast
Actual
Commitments
Total Expenditure
Remaining Funds
Works Start
$
$
$
$
$
$
Month
Month
Works % Completion Budget
Comments
Spent
Transport Winspears Road Footpath Renewal
27,238
27,238
23,500
23,125
Mersey Road Footpath Renewal
30,902
30,902
15,000
17,502
CT0152
Mersey Bluff Carav an Park -Internal Road
89,820
89,820
86,000
80,503
CT0156
Stony Rise Road New Footpath - Middle Road to
22,066
22,066
15,000
14,847
CT0159
Kelcey Tier - Mersey Main Road Junction
193,225
193,225
193,000
191,959
CT0160
Dev onport Road - McLeod Av enue to Horsehead Creek Renew.
131,661
131,661
144,000
148,727
12,000
CT0164
Steele St Fenton St Intersection Upgrade
550,000
550,000
550,000
123,578
CT0165
William St Renewal Best St- Stewart St
500,000
576,000
258,358
CT0166
800,000
800,000
886,000
135,209
628,137
763,347
36,653
Nov 2016
Mar 2017
95.4% Construction progressing - increased project
CT0167
Dev onport Rd Formby Rd Westport Rd Intersection Renewal Reseal Program 2016-17
700,000
700,000
650,000
518,274
40,591
558,865
141,135
Oct 2016
Dec 2016
79.8% All sealing complete, some linemarking still to be
CT0168
Buster Rd (Don Riv er) approach barriers
CT0169
Formby Road & Best Street intersection safety
CT0170
CT0138 CT0151
-
23,125
4,113
CF
completed
18,712
12,190
CF
completed
60.6%
-
80,503
9,317
CF
completed
89.6%
-
14,847
7,219
CF
completed
67.3%
-
191,959
1,266
CF
completed
160,727
(29,066)
CF
completed
384,476
508,054
41,946
Nov 2016
Feb 2017
92.4% Construction progressing
293,275
551,633
36,367
Nov 2016
Mar 2017
93.8% Construction progressing, budget increased by
1,210
84.9%
99.3% 122.1% Additional pavement work, service relocations and flood damage
88,000
588,000
462,434
$88,000 DSG grant for signals
budget approved IMC 32/16 completed
25,000
25,000
275,000
275,000
Stephen & Caroline Sts new footpath - northern link to EDRC
60,000
60,000
CT0171
Woodrising Av e new footpath - Leila Av to Walter St
55,000
55,000
45,000
43,570
CT0172
William St safety improv ements - North St to Bluff
50,000
50,000
53,000
27,250
24,852
CT0173
Madden St and Ronald St safety improv ements blackspot
200,000
200,000
200,000
200,000
5,684
3,125
CT0174
Tarleton St and Thomas St safety improv ements blackspot
95,000
95,000
95,000
95,000
23,973
7,078
CT0175
Victoria Parade boat ramp - pedestrian priority
15,000
15,000
15,000
1,457
CT0176
Tarleton St Wright St safety improv ements - blackspot
125,000
125,000
CT0177
Don Reserv e - Sawdust bridge renewal
262,000
262,000
CT0178
Middle Road interchange off ramp improv ements
75,000
75,000
CT0179
Road traffic dev ice renewal
25,000
CT0180
Street light prov ision
20,000
CT0181
Transport minor works
25,000
CT0182
Parking infrastructure renewal
25,000
CT0183
Steele-Rooke-MacFie intersection renewal
CT0184
Wright St and Norton Way intersection renewal
24,810
350,000
70,000
18,000
18,224
-
18,224
6,776
Sept 2016
completed
275,000
12,182
-
12,182
262,818
Feb 2017
Apr 2017
62,000
60,881
455
61,335
(1,335)
completed
completed
43,570
11,430
completed
completed
79.2%
52,102
(2,102)
Oct 2016
completed
104.2%
8,809
191,191
Jan 2017
Apr 2017
31,051
63,949
Jan 2017
Jan 2017
-
1,457
13,543
May 2017
May 2017
9.7% Design progressing
-
72.9% 4.4% Report to February IW&D Committee meeting 102.2%
4.4% Design progressing 32.7% Construction underway
125,000
8,909
-
8,909
116,091
Mar 2017
Apr 2017
7.1% Quotations requested
262,000
6,983
-
6,983
255,017
Mar 2017
Apr 2017
2.7% Contract awarded, contractor design underway
75,000
1,936
-
1,936
73,064
Mar 2017
Apr 2017
2.6% Design progressing
25,000
25,000
50
-
50
24,950
Jan 2017
Feb 2017
20,000
20,000
13,812
-
13,812
6,188
Nov 2016
TBA
69.1% 2 locations complete, 1 pending
25,000
25,000
2,017
3,282
21,718
TBA
TBA
13.1% Design progressing
49,810
49,810
87
87
49,723
Feb 2017
Mar 2017
0.2%
350,000
350,000
2,930
2,710
5,640
344,360
Feb 2017
Apr 2017
1.6% Design progressing
68,009
95,000 75,000
1,265 -
0.2%
80,000
80,000
83,500
6,617
74,626
5,374
Jan 2017
Mar 2017
93.3% Construction pending
Newton Street renewal
125,000
125,000
125,000
100,000
7,121
-
7,121
117,880
Jan 2017
Mar 2017
5.7% Construction pending
Elizabeth St renewal - Forbes to Hiller
225,000
225,000
200,000
234,000
12,308
-
12,308
212,692
Nov 2016
Jan 2017
5.5% Construction underway
CT0187
Ronald St renewal - Madden to Parker
165,000
165,000
165,000
165,000
11,735
-
11,735
153,265
Feb 2017
Apr 2017
7.1% Design progressing
CT0188
North Caroline St car park renewal
50,000
50,000
54,000
18,675
986
19,661
30,339
Jan 2017
Jan 2017
CT0189
Buster Road renewal - west of Don Riv er (stage 1)
450,000
300,000
300,000
8,094
8,094
291,906
Apr 2017
Jun 2017
CT0190
Soccer Club Seal car park
190,000
190,000
204,000
74,064
111,210
185,274
4,726
Dec 2016
Jan 2017
CT0193
Durkins Road reconstruction
Nov 2016
Feb 2017
CT0185 CT0186
Total Transport
5,517,000
607,722
-
422,000
272,000
422,000
154,461
188,378
342,839
79,161
6,396,722
1,487,434
6,395,810
1,880,642
1,579,379
3,460,021
2,514,701
ITEM 6.1
39.3% Construction nearing completion 2.7% Budget reduced to $300,000 (res 189/16) 97.5% Construction nearing completion Awaiting invoicing from contractor - Project added at October Council (res 189/16). Construction underway
54.1%
PAGE 105 Capital Works Program and Expenditure Information - January 2017
ATTACHMENT [1]
Devonport City Council Capital Works Income & Expenditure Report for January 2017 As at 2/2/2017
Funding 2016/17
Annual Budget $
Additional Funds Carried forward & Total Budget adjustments Available $
$
Expenditure 2016/17
Performance Measures
Balance
External Funding Included in Total
Forecast
Actual
Commitments
Total Expenditure
Remaining Funds
Works Start
$
$
$
$
$
$
Month
Works % Completion Budget Month
Comments
Spent
Stormwater CS0042
William SW Catchment Upgrade - Stage 5
25,607
25,607
20,044
20,044
-
20,044
5,563
CF
completed
CS0045
Melrose Road - new culv ert near No.772
29,666
29,666
49,400
42,259
-
42,259
(12,593)
CF
completed
CS0050
Minor Stormwater Works 2016-17
CS0051
William SW Catchment Upgrade - Stage 6
CS0052
78.3% 142.5% scope of work increased to eliminate drainage issue - extra costs to be offeset from savings on other projects
30,000
30,000
30,000
28,345
-
28,345
1,655
Aug-16
TBA
275,000
275,000
255,000
13,508
218,254
231,762
43,238
Feb-17
Apr-17
Stormwater outfall risk management -Mersey Bluff
30,000
30,000
30,000
13,522
8,614
22,135
7,865
Nov-16
Feb-17
73.8% Construction progressing
CS0053
Tugrah Road Duplication of pipe crossing
45,000
45,000
45,000
6,502
53
6,556
38,444
Feb-17
Apr-17
14.6% Design progressing
CS0054
Elanora car park - drainage improv ements
12,000
12,000
12,000
24
24
11,976
Mar-17
Apr-17
CS0055
Squibbs Road drainage improv ements
90,000
90,000
90,000
9,591
9,130
18,721
71,279
TBA
TBA
CS0056
Tugrah Road Roberton Close Stormwater
50,000
50,000
45,000
4,523
34,139
38,662
11,338
Feb-17
Apr-17
CS0057
Waste Transfer Station - litter capture
30,000
30,000
30,000
60
CS0058
Pit replacements
50,000
50,000
50,000
19,305
CS0059
49 Sorell st stormwater renewal
75,000
75,000
75,000
786
786
74,214
Mar-17
Apr-17
1.0%
Sorell Laneway drainage
55,000
55,000
55,000
1,779
1,200
2,979
52,021
Mar-17
Apr-17
5.4% Design progressing
786,444
160,247
271,630
431,877
365,396
CS0060
Total Stormwater
-
94.5% 84.3% Construction pending
0.2% 20.8% Design on hold - pending outcome of identified threatened species
742,000
55,273
797,273
-
240 -
60
29,940
Mar-17
Mar-17
19,545
30,455
Nov-16
Feb-17
77.3% Construction pending 0.2% 39.1% Construction progressing
54.2%
Plant & Fleet CF0017
Hire Plant Replacement Plan (including disposal
CF0018
Minor Plant Replacement Plan (including disposal
CF0016
Fleet Replacement Plan (including disposal
Total Plant & Fleet
603,800
603,800
44,641
-
44,641
559,159
NA
NA
32,000
48,316
80,316
80,316
15,691
-
15,691
64,625
NA
NA
7.4% List of identified items to be progressively d items to be progressively 19.5% List ofhidentified
173,500
141,183
314,683
314,683
140,346
-
140,346
174,337
NA
NA
d items to be progressively 44.6% List ofhidentified
603,800
h
809,300
189,499
998,799
-
998,799
200,678
-
200,678
798,121
d
20.1%
Other Equipment CE0007
Office Equipment (including Tidal art acquisition $10K)
88,000
61,498
149,498
139,498
57,913
28,590
86,503
62,995
NA
NA
57.9% List of identified items to be progressively
CC0007
Information Technology - Renewal & Upgrades
64,000
145,145
209,145
219,145
63,001
28,590
91,591
117,554
NA
NA
h d program of IT infrastructure upgrades 43.8% Ongoing
152,000
206,643
358,643
358,643
120,914
57,180
178,094
180,549
49.7%
9,858,300
1,525,550
11,685,260
1,545,844
11,588,989
2,708,900
2,109,052
4,817,951
6,445,309
41.2%
30,000,000
704,915
30,704,915
15,500,000
30,704,915
7,869,939
107,093
7,977,032
22,727,883
30,000,000
704,915
30,704,915
15,500,000
30,704,915
7,869,939
107,093
7,977,032
22,727,883
26.0%
39,858,300
2,230,465
42,390,175
17,045,844
42,293,904
10,578,838
2,216,145
12,794,983
29,173,192
30.2%
Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY
-
Living City CB0068
Liv ing City - Strategic Initiativ es
Total Living City TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY
ITEM 6.1
July 2016
June 2017
26.0% Project to continue through duration of the year
PAGE 106 Capital Works Program and Expenditure Information - January 2017
ATTACHMENT [1]
Devonport City Council 2016/17 Capital Expenditure ‐ Cumulative $'000 Accumulated Expenditure ‐ $'000
$45,000 $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $0
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
2017 Budget
600
1,600
2,600
3,600
4,600
6,600
8,600
11,600
17,600
23,600
31,600
42,118
2017 Actual
568
1,109
3,113
4,888
6,028
8,443
10,579
2016 Actual
109
1,344
2,325
2,898
4,213
5,755
6,297
7,081
8,185
8,799
9,653
12,560
1,161
1,966
4,336
7,549
8,785
11,740
12,795
600
1,600
3,600
5,600
7,600
9,600
11,600
14,600
19,600
24,600
31,600
42,294
2017 Actual (including commitments) Forecast 2017
ITEM 6.1
PAGE 107 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
6.2
DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D457221
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of December 2016 and January 2017.
BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:
Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Risk and Regulatory Compliance Services.
STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:
Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000 Devonport Interim Planning Scheme 2013 Work Health and Safety Act 2012
DISCUSSION 1.
Tasmanian Planning Scheme Council understands that the report of the Tasmanian Planning Commission about the final draft of the new Tasmanian Planning Scheme was delivered to the Minister’s office on 9 December 2016. As at the date of this report the Minister had not “declared” the new Scheme. This means that no directions or timelines have been provided to allow Councils to commence preparation of their Local Planning Provisions (LPP’s). Until such time as the LPP’s have been finalised and signed off by the Minister the Tasmanian Planning Scheme will be of no effect. ITEM 6.2
PAGE 108 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
This Council is involved with a Cradle Coast planning group which will collaborate to prepare LPP’s with as much commonality as possible. In the meantime, all development applications will continue to be assessed against the requirements of the Devonport Interim Planning Scheme 2013. 2.
Building Act and Building Regulation 2016 The new Act and Regulation came into force with effect from 1 January 2017. It is too early to determine whether the new regulations will be ‘cheaper, faster, fairer, simpler” as promoted by the State Government. It is clear, however, that there is a deal of confusion and disagreement about the interpretation and application of the new rules among building surveyors, building industry practitioners and permit authorities. Many members of the public whom Council has dealt with since the start of the year are interpreting the State’s advertising campaign to mean that no permits are required for any building work. The State has set up a “hot line” that practitioners can use to be advised about uncertainties or apparent ambiguities in the legislation. Unfortunately, many of the answers that are being received from this source do not seem consistent with the actual wording of sections of the Building Act and Regulation and are at odds with the information set out in the comprehensive “Guide to the Building Act 2016” issued by the Department of Justice at the end of last year. A recent response from the State to a series of questions about the application of the new rules provided conflicting answers. The response concluded that there will be a “review” of a number of aspects of the Act and Regulation early this year. Council staff believe they have a reasonable understanding of the new rules and are both supplying correct information to inquirers and applying the new provisions correctly. A meeting of all Cradle Coast Permit Authorities is being planned for February in an attempt to ensure that there is as much consistency as possible in the administration of the new regulations across the region. Council’s Permit Authority is also registering any problems encountered on a LGAT forum which is designed to capture common problems so that they may be raised with the responsible Minister after a period of time.
2.
Statistical Report for December 2016 and January 2017 Building and Plumbing At the end of January Council had received 158 building applications, a slight increase over the 150 for the same period last year. There was, however, a difference of almost $30 million in the value of the work associated with this year’s applications. This is principally due to the LIVING CITY project although other large projects such as the Costa expansion in Brooke Street and the Hill Street renovation have also contributed. There has been a significant increase in plumbing applications with 164 received so far this year as against 139 for the same period last year. It remains to be seen what effect the new building and plumbing regulations will have on the number of applications received for the rest of the year.
ITEM 6.2
PAGE 109 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Planning 107 development applications have been received in the year to date. This is 8 more than for the same period last year.
ITEM 6.2
PAGE 110 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
70 of these applications were assessed under the discretionary provisions of LUPAA while the other 37 were classified as a permitted use. 63 of the applications were for dwellings or units, 23 were for commercial or industrial uses and 5 were for subdivisions. The balance was made up of minor developments such as sheds and garages.
ITEM 6.2
PAGE 111 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Environmental Health In the year to date the health team has carried out 107 food premises inspections. It has not been necessary to issue any improvement notices in relation to inspected premises since October last year. To the end of January, the team had also issued 18 new permits for food premises commencing to operate in the City. The health team has coordinated the administration of 291 immunisations to the end of January with the vast majority of these related to the Year 7 school immunisation program. A total of 334 complaints have been referred to the health team in the year to date. These covered a broad range of issues including noise, litter, environmental and fire hazards. â&#x20AC;&#x153;Otherâ&#x20AC;? matters in the complaints table include unsightly premises, unsafe premises, overhanging branches, illegal camping and abandoned vehicles. There have been 23 involvements in the food safety and public health aspects of events conducted in the City.
ITEM 6.2
PAGE 112 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Animal Control At the end of January Council records disclosed 4,013 registered dogs. To date Council has received 267 complaints about dogs and all but 5 of those complaints have been closed. The outstanding complaints relate to either barking complaints which require monitoring over a period of time, or dog attacks which require extensive investigation before any action can be taken. As a result of the investigation of dog complaints 75 infringement notices have been issued to dog owners.
ITEM 6.2
PAGE 113 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
Risk and Statutory Compliance Corporate Insurance A decision has been made by Devonport City, Central Coast, Kentish and Latrobe Councils to continue Insurance Brokerage Services with their current brokers. Devonport has confirmed the reappointment of Jardine Lloyd Thompson for the provision of insurance brokerage services for a further three year term covering financial years 2017-2018, 2018-2019 and 2019-2020. A revised fee structure has been negotiated based on the original tender document. Incidents The following types of incident reports have been recorded in the year to date.
Minor trip hazards on Council property (footpaths and roads) Minor hazard reports - not related to Council assets or infrastructure Damage to property - pedestrian barriers hit by motor vehicles Vandalism – destruction of Council property Personal Injuries – bruises and strains
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
ITEM 6.2
PAGE 114 Report to Infrastructure Works and Development Committee meeting on 13 February 2017
FINANCIAL IMPLICATIONS Any financial implications arising out of this report will be reported separately to Council.
RISK IMPLICATIONS There are no specific risk implications as a result of this report.
CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in December 2016 and January 2017.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Development and Health Services Report be received and noted.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 6.2
Matthew Atkins Deputy General Manager
PAGE 115 Infrastructure Works and Development Committee meeting Agenda 13 February 2017
7.0
CLOSURE
There being no further business the Chairman declared the meeting closed at
pm.