NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, on Monday 10 April 2017, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 5 April 2017
AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 10 APRIL 2017 AT THE COUNCIL CHAMBERS AT 5:30PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3
4.0
TENDERS ................................................................................................... 4
4.1
Tender Report Supply & Delivery of a Street Sweeper (D466150) .......................................... 6
5.0
INFRASTRUCTURE AND WORKS REPORTS ......................................................... 8
5.1
Cemetery Strategy - Year Six Status (D465614) .......................................................................... 8
5.2
Victoria Parade Boat Ramp Area Improvements (D465749) ................................................ 16
5.3
Ambulant Disability Facilities (D465827) .................................................................................... 22
5.4
Street Lighting Assessment - Crash Locations (D466179) ........................................................ 25
5.5
Traffic Management Proposals - Steele Street and Forbes Street (D466401) ..................... 29
5.6
Illegal Waste Dumping (D465829) .............................................................................................. 34
6.0
INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 38
6.1
Infrastructure and Works Report (D465673) .............................................................................. 38
6.2
Development and Health Services Report (D465786) ............................................................ 58
7.0
CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 66 Out Of Closed Session .................................................................................. 67
8.0
CLOSURE ................................................................................................ 67
PAGE 1 Infrastructure Works and Development Committee meeting Agenda 10 April 2017
Agenda of a meeting of the Devonport City Council’s Infrastructure Works and Development Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 10, April 2017 commencing at 5:30pm. PRESENT Present Chairman
Apology
Ald L M Perry Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES
2.0
DECLARATIONS OF INTEREST
PAGE 2 Infrastructure Works and Development Committee meeting Agenda 10 April 2017
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.
2.
Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
PAGE 3 Infrastructure Works and Development Committee meeting Agenda 10 April 2017
3.2
QUESTIONS ON NOTICE FROM ALDERMEN
At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 4 Infrastructure Works and Development Committee meeting Agenda 10 April 2017
4.0
TENDERS
In accordance with Section 22(1) of the Local Government Act 1993 Council has delegated powers to the Infrastructure and Works Committee to accept tenders for activities related to the functions of the Committee to the extent of the estimates for the current financial year (Min 198/15 refers). The following item is listed on the agenda for this meeting of the Infrastructure and Works Committee. 4.1
Tender Report Supply & Delivery of a Street Sweeper
The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2016/2017 financial year. Contract Contract - 1311 King Street Carpark Contract - CT0167-01 Supply, Delivery and Placement of Hotmix Asphalt Contract - CT0167-02 Supply, Delivery and Placement of Bituminous Surfacing Contract - 1313 Durkins Road Reconstruction Contract - CT0165 William Street Reconstruction Best to Stewart Street Contract - CT0164 Fenton & Steele Street Intersection Upgrade Contract - CT0166 Formby Road and Westport Road Intersection Reconstruction Contract - CT0186 Elizabeth Street Renewal Forbes to Hiller Street Contract - CT0190 Soccer Club Carpark Contract – CT0177 – Sawdust Bridge Renewal Don Reserve Contract – CP0132 – Pioneer Park Road Safety Bike Park
$ Value
Min Ref/ Meeting Date Council 150/16 22/08/2016
Contract Period
Extension Options
September to December 2016 September to January 2017
Not Applicable Not Applicable
$302,359
Roadways Pty Ltd
IWC 25/16 08/08/2016
September to January 2017
Not Applicable
$230,931
Venarchie Pty Ltd
IWC 26/16 08/08/2016
November to February 2017 November to February 2017
Not Applicable
$340,928
Not Applicable
$491,671
Council 189/16 22/08/2016 IWC 32/16 10/10/2016
November to February 2017 November to March 2017
Not Applicable
$396,451
CBB Contracting Pty Ltd Kentish Construction & Engineering Co Pty Ltd Civilscape Contracting
Not Applicable
$706,090
Kentish Construction & Engineering Co Pty Ltd
Council 188/16 24/10/2016
January to March 2017
Not Applicable
$196,440
Civilscape Contracting
December to February 2017 January to April 2017
Not Applicable
$173,433
Not Applicable
$252,548
ATM Investments Pty Ltd AJR Construct Pty Ltd
February to May 2017
Not Applicable
$101,654
Council 208/16 28/11/2016 Council 209/16 28/11/2016 Council 227/16 19/12/2016 IWC 01/17 13/02/2017
(Excluding GST)
Contractor
$532,973
Oliver Kelly Construction
Kentish Construction & Engineering Co Pty Ltd
IWC 33/16 10/10/2016
PAGE 5 Infrastructure Works and Development Committee meeting Agenda 10 April 2017
Contract – CT0183 – Steele-Rooke & MacFie Intersection Improvements
April to May 2017
Not Applicable
$264,615
Kentish Construction & Engineering C Pty Ltd
Council 36/17 27/03/2017
PAGE 6 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
4.1 TENDER REPORT SUPPLY & DELIVERY OF A STREET SWEEPER File: 32705-03 D466150
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.5.2
Ensure comprehensive financial planning to meet sustainability requirements
SUMMARY This report seeks Council’s approval to award the purchase of a street sweeper to Bucher Municipal Pty Ltd.
BACKGROUND This report considers tenders received for “Sweeper” listed within the 2016/17 capital expenditure budget. The replacement of the existing road sweeper machine was included in this year’s plant budget as it has reached its optimum replacement point. This is the point when the cost of maintenance and likelihood of breakdowns will impact on the viability of its use for Council. The existing machine is a McDonald Johnston single engine road sweeper. The new sweeper is to be used to remove the build up of litter and road debris from kerb and channel and gully pits to ensure the effective operation of drains, an acceptable level of visual amenity and removing the over burden of metal after road reseals. The existing street sweeper will be sold as a trade-in to the successful tenderer.
STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.
DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from two companies. tenders and are summarised in table 1.
All tenders received were conforming
TABLE 1 No.
Tender
Status
1
Bucher Municipal Pty Ltd
Conforming
2
Rosmech Environmental Cleaning Solutions
Conforming
$311,930
Trade in Price (ex GST) $49,545
Tender Price (ex GST) $262,385
$314,960
$30,000
$284,960
Tender Price (ex GST)
As highlighted in the above table, Bucher Municipal Pty Ltd tender of $262,385 is the lowest priced. An operator assessment had been undertaken. The Tender Planning and Evaluation Committee have considered the tenders against each of the selection criteria, these being: -
Tendered Price. ITEM 4.1
PAGE 7 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
-
Essential Specification. Operators Assessment
Quotations were invited through the ‘Local Buy’ purchasing initiative. This is a collaborative purchasing arrangement that provides competitive tendering on a large scale. This arrangement is undertaken in accordance with the procurement principles which are required by the Local Government Act 1993. The Tender Planning and Evaluation Committee minutes were prepared and confidential copies can be made available upon request by Aldermen. The tender received from Bucher Municipal Pty Ltd was for a Hino FG 1628 (500 series) cab chassis fitted with a Bucher (Johnston) VT651 twin engine vacuum Sweeper. The specifications for this sweeper have been reviewed by the operators and Council’s mechanics. The sweeper has been assessed as meeting Council’s requirements.
COMMUNITY ENGAGEMENT Tender applications were requested thtough the purchasing system ‘Local Buy’ allowing potential suppliers the opportunity to tender.
FINANCIAL IMPLICATIONS The 2016/17 capital expenditure budget includes an allocation of $300,000 for the “Street Sweeper”. The quoted price of $311,930 for the purchase of the street sweeper offered by Bucher Municipal Pty Ltd, less the trade-in price for the existing street sweeper of $49,545 equates to a cost of $262,385.
RISK IMPLICATIONS To minimise risk the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.
CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Bucher Municipal Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Supply & Delivery of a Street Sweeper.
ATTACHMENTS Nil
RECOMMENDATION That the Infrastructure, Works and Development Committee in accordance with the delegated authority provided to it by Council under Minute 198/15 award the supply and delivery of a Street Sweeper to Bucher Municipal Pty Ltd for the tendered sum of $262,385 (ex GST). Author: Position:
Shannon Eade Project Management Officer
Endorsed By: Position:
ITEM 4.1
Matthew Atkins Deputy General Manager
PAGE 8 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
5.0
INFRASTRUCTURE AND WORKS REPORTS
5.1
CEMETERY STRATEGY - YEAR SIX STATUS File: 26945 D465614
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.3.1
Develop and implement initiatives to preserve and maintain heritage buildings, items and places of interest within the City of Devonport
SUMMARY To report to Council on the progress of the actions outlined in the Devonport City Council Cemetery Strategy.
BACKGROUND The Cemetery Strategy provides an overall approach to the management of cemeteries and formulates a strategic direction for the cemeteries which will serve the sustainability, social, environmental and cultural/historical needs of the City into the future. The strategy defines Council’s role as a provider, operator and cemetery manager, from initial planning through to the day to day operations of cemeteries within Devonport. Council’s Cemetery Strategy was developed during 2011 by a small working group consisting of Aldermen and staff. The draft Strategy was released for public comment prior to formal adoption by Council in November 2011. A copy of the strategy can be found on Council’s website at http://www.devonport.tas.gov.au/cemeteries/article=938.
STATUTORY REQUIREMENTS Section 20(2) of the Local Government Act 1993 outlines Council requirements in relation to reporting to the community. 20.
Functions and powers (2)
In performing its functions, a council is to consult, involve and be accountable to the community.
Providing information on the progress of Council strategies is one way to demonstrate accountability.
DISCUSSION The cemetery internal working group meet three times per year and as part of their agenda they discuss progress against strategy actions. Achievements and progress for the first five years of the Strategy are outlined in attachment 1 of this report. Eight of the twenty-four actions have been completed to date, seven are ongoing, three are in progress and six are yet to commence. The most significant achievement of the Cemetery Strategy to date has been the development of the Mersey Vale Master Plan. Since the Master Plan was adopted by Council, significant capital expenditure has been allocated to the delivery of actions from the plan including the construction of the memorial garden and the installation of the first stage of the modern burial system. Delivery of these two actions has ensured the future availability of interments at the Mersey Vale Memorial Cemetery. ITEM 5.1
PAGE 9 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
COMMUNITY ENGAGEMENT Community engagement was undertaken to assist with the development of the strategy.
FINANCIAL IMPLICATIONS The funding source for each action is outlined in attachment 1 of this report.
RISK IMPLICATIONS
Assets, Property and Infrastructure The Strategy aims to consider options for the future provision of cemetery services and infrastructure needs.
CONCLUSION Substantial progress has been made to implement the actions listed in the Devonport City Council Cemetery Strategy, since its adoption in November, 2011.
ATTACHMENTS 1.
Cemetery Strategy Action List – Year 6 Status
RECOMMENDATION That it be recommended to Council that the report of the Infrastructure and Works Manager be received and Council note the status of actions listed in the Devonport City Council Cemetery Strategy.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 5.1
Matthew Atkins Deputy General Manager
PAGE 10 Cemetery Strategy Action List – Year 6 Status
ATTACHMENT [1]
Cemetery Strategy Action List – Year 6 Status Resources Required: A‐OPEX – annual operational expenditure F‐OPEX – future operational expenditure F/A CAPEX – future capital expenditure
Objective: Sustainable long term demand is identified and planned for in Council’s long term 5 year Capital program and asset management plans Action
Responsibility
Investigate and identify available land to meet future demand/supply
Council
Explore potential partnerships with neighbouring councils and industry
Internal working group
Timeframes
Resources Status Required 2011‐2013 2014‐2016 2017‐2019 2020‐2022 2023‐2025 A‐OPEX Complete – Modern Burial System adopted for Mersey Vale Memorial Cemetery Site and Memorial Garden being constructed on Mersey Vale Memorial Cemetery site. A‐OPEX Complete – neighbouring Council have been approached regarding potential partnerships, however these discussions have not resulted in any interest from the neighbouring Councils.
ITEM 5.1
PAGE 11 Cemetery Strategy Action List – Year 6 Status
ATTACHMENT [1]
Measure future suitable sites including environmental impact (geotechnical)
Internal working group
F‐OPEX
Allocate funds towards future development options
Council
F‐CAPEX
Meet industry standards through policy and procedures
Internal working group
A‐OPEX
Complete – no longer applicable due to installation of Modern Burial System on the Mersey Vale Memorial Cemetery site. Ongoing – CAPEX funding has been allocated each year for future development of the Mersey Vale Memorial Cemetery site. Ongoing – Operations Manual has been developed and adopted to complement the existing Service Level Document.
Objective: The Mersey Vale Memorial Park is used to maximise efficiency and effectiveness Action Mersey Vale Master Plan is adopted by Council, implemented and resources allocated annually
Responsibility Council
Timeframes
Resources Required 2011‐2013 2014‐2016 2017‐2019 2020‐2022 2023‐2025 A‐OPEX & F‐CAPEX
ITEM 5.1
Status Completed – Mersey Vale Memorial Park Master Plan has been adopted by Council and CAPEX funding allocated each year for the implementation of the plan.
PAGE 12 Cemetery Strategy Action List – Year 6 Status
ATTACHMENT [1]
Objective: Historical management and access to old cemeteries and information is improved for locals, tourists and interstate visitors Action Develop conservation plans and via significance assessments inform interpretive signage for Devonport Historical cemeteries Prioritise conservation plans and source external funding
Responsibility
Timeframes
Resources Status Required 2011‐2013 2014‐2016 2017‐2019 2020‐2022 2023‐2025 Infrastructure F‐OPEX Yet to commence & Works
Infrastructure & Works
F‐OPEX
Develop Master plans for each site
Infrastructure & Works
A‐OPEX
Seek advice from specialist conservators for headstones which require emergency stabilisation or conservation
Infrastructure & Works
A‐OPEX
Internal working group
F‐OPEX and external funding
Develop interpretive signage to promote and direct visitors to sites of local significance
ITEM 5.1
In progress – A Conservation report has been received for Mersey Bluff Cemetery. In progress – the Mersey Vale Memorial Park Master Plan has been developed and adopted by Council. Ongoing – Conservation report has been completed for the Mersey Bluff Cemetery. Conservation of the headstones at the Mersey Bluff Cemetery has been completed by the Devonport North Rotary Club Yet to commence
PAGE 13 Cemetery Strategy Action List – Year 6 Status
ATTACHMENT [1]
Relocate the Mersey Bluff headstones on site, fence and install interpretive signage
Infrastructure & Works
F‐OPEX and external funding
Develop maintenance service levels for all Devonport Historical cemeteries Implement service levels
Infrastructure & Works
A‐OPEX
Infrastructure & Works
A‐OPEX
Community Explore partnerships with Services Historical Societies to maintain and update records of burial Community Involve the community Services and establish Friends of the Cemetery Infrastructure Fulfil requirements to & Works maintain and preserve historic grave, including updated documentation of standards and procedures
A‐OPEX
A‐OPEX
Yet to commence
A‐OPEX
Ongoing – information has been added to service levels for maintaining and preserving historic grave.
ITEM 5.1
Complete ‐ partnership with Devonport North Rotary Club works included raising plaques and installation of a ‘rabbit proof’ fence. Complete – Service levels have been developed for all Devonport Historical cemeteries. Complete – Service levels have been implemented for all Devonport Historical cemeteries. The service levels are reviewed annually prior to budget deliberations. Yet to commence formal discussions
PAGE 14 Cemetery Strategy Action List – Year 6 Status
Infrastructure Maintain Prime Minister & Works Joseph Lyons Grave is in accordance with guidelines developed by the Tasmanian Heritage Council
ATTACHMENT [1]
A‐OPEX
Ongoing ‐ Prime Minister Joseph Lyons’s grave is being maintained in accordance with the guidelines developed by the Tasmanian Heritage Council.
Objective: A high service of customer service is delivered Action
Responsibility
Deliver services in line with Whole of Council Customer Services Council Charter
Timeframes
Resources Status Required 2011‐2013 2014‐2016 2017‐2019 2020‐2022 2023‐2025 A‐OPEX Ongoing – additional information provided to Customer Service staff to assist with responding to general cemetery queries.
Objective: Up to date and relevant information regarding cemeteries is readily available and accessible in a range of sources and formats Action Maintain Council website with information regarding Devonport Cemeteries Develop promotional material to promote all cemeteries in Devonport
Responsibility Internal working group
Media & Communication
Timeframes
Resources Status Required 2011‐2013 2014‐2016 2017‐2019 2020‐2022 2023‐2025 A‐OPEX Ongoing – information was reviewed and updated.
ITEM 5.1
A‐OPEX
In progress ‐ Promotional information has been developed and distributed to local funeral directors for the Memorial Garden area.
PAGE 15 Cemetery Strategy Action List – Year 6 Status
Investigate funding for developing a Heritage trail which includes Devonport Historical Cemeteries Make available published resources about Devonport Cemeteries developed by the Historical Society
ATTACHMENT [1]
Community Services
A‐OPEX
Yet to commence
Community Services
A‐OPEX
A‐OPEX
Complete – Council have purchased several resources developed by the Historical Society and they are available for the public. Yet to commence
Identify other local people Friends of the Cemetery, of significance and School group, promote graves University Internship
ITEM 5.1
PAGE 16 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
5.2
VICTORIA PARADE BOAT RAMP AREA IMPROVEMENTS File: 32695 D465749
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.4
Provide accessible and sustainable parks, gardens and open spaces to appropriate standards
SUMMARY This report is to update Council on the consultation and design work undertaken as part of three capital works projects in the Victoria Parade boat ramp area and provides a recommendation on how to progress the projects.
BACKGROUND The Victoria Parade boat ramp has been in operation for many decades. convenient location close to the mouth of the Mersey River.
It is in a
Use of the boat ramp has increased significantly since a new pontoon was constructed by Marine and Safety Tasmania(MAST) in 2013 which effectively doubled the capacity and halved wait times for boat users. MAST promote the boat ramp as a dual boat ramp that is usable in all tides. Average and maximum boat sizes using the ramp have increased significantly in recent years and are much longer than when the ramp was first constructed. The length of vehicles towing these larger boats has also increased. Many boat and trailer combinations are now longer than the bay lengths resulting in vehicles either overhanging the path behind or protruding into the roadway. Council’s main recreational path, crosses the boat ramp. Use of the path has increased, which combined with the increase in the boat ramp use, has increased the risk associated with the conflict between users. Additionally, this section of path is in poor condition compared to nearby sections. The parking area near the ramp is controlled by signage which designates five bays to boat trailers at all times, with a further nine bays allocated on weekends. These nine bays and twelve adjacent car bays are time limited to three hours. This arrangement, particularly the bays with variable use, have proved problematic with 104 infringement notices issued in the first nine months of 2016-17. The Victoria Parade boat ramp area is shown in Figure 1.
ITEM 5.2
PAGE 17 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Figure 1: Victoria Parade boat ramp area Considering the known issues, Council adopted three projects in the boat ramp area in the 2016-17 capital works program with a combined budget allocation of $120,000. The three projects are:
“Victoria Parade boat ramp – pedestrian priority”. The objective of this project is to improve safety for the path users.
“Victoria Parade boat ramps shared path alterations”. The objective of this project is to improve how the space is used, particularly with respect to the conflict caused by boat trailers overhanging the path.
“Victoria Parade shared path rail crossing”. The objective of this project is to improve safety at the intersection of the path and the rail crossing, just south of the boat ramp.
Key stakeholders were invited to a meeting to raise any issue their groups are experiencing at the boat ramp. The meeting was attended by representatives of boat user groups, cycling groups, Parkrun and MAST. A comprehensive list of issues was compiled:
Length of boat trailers exceed the length of parking bays. This can result in boat trailers protruding into the path behind or the roadway in front.
Lack of available boat parking, given the increase in use and demand for spaces by others. ITEM 5.2
PAGE 18 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Poor compliance with the complex (but correct) parking control signs.
Using the ramp requires reversing while watching for traffic on Victoria Parade and path users behind.
Lack of rigging/derigging area which results in boat trailers spending longer in the ramp area than they might otherwise.
The path has a sharp bend in it south of the boat ramp.
The use of the Horsehead Creek boat ramp as an alternative is limited due to access issues for larger boats at low tides.
At the meeting, it was discussed whether the current location of the boat ramp is the most suitable long term location. The location close to the river mouth is attractive for boat users, but the proximity to the CBD and the conflicting demands on the available space in the area mean that the boat ramp use will be ultimately limited by the available boat parking and the length of the boat parking bays. The long term future of the boating facilities in Devonport has not been considered as part of this report. Development of a strategy for the area may be required to ensure that Devonport continues to provide suitable facilities for boat users. However, this report assumes that the Victoria Parade boat ramp will remain in service at least for the medium term.
STATUTORY REQUIREMENTS Section 21 of the Local Government (Highways) Act 1982 states that Council is “charged with the duty of maintaining the local highways” and “may carry out such works as it considers necessary for the maintenance or renewal of any highway”. Note that local highway is a term for any road maintained by Council.
DISCUSSION Considering the issues raised by the stakeholders a potential concept design was developed as shown in figure 2.
Figure 2: Concept design The features of the concept design include:
Provision of 18 angled parking bays (reverse in) suitable for vehicle combinations of up to 20m long, although most are limited to 13m long. The area that the trailers are on will be reinforced grass rather than sealed to maximise green surfaces. This is a ITEM 5.2
PAGE 19 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
reduction of eight in the total bay number but an increase of thirteen weekday and four weekend bays suitable for boat trailers;
Provision of a 18m long manoeuvring area without vehicle or pedestrian conflicts;
Construction of a 3m wide concrete path between the parking area and Victoria Parade. The path is physically separated from the parking area by a fence;
Construction of two pedestrian priority crossings (raised zebra crossings) at the entry and exit to the parking area;
Realignment of the path rail crossing closer to Victoria Parade to improve safety;
Incorporates and area for picnic tables and information signage;
Relocation of one of the large existing palm trees north of the ramp to suit the new entry lane; and
Indented parking on the west side of Victoria Parade, to maintain the existing number of parking spaces on that side of the street once the centreline is moved over to accommodate the path and parking area.
This design addresses the issues raised by the stakeholder group and meets the objectives of the three projects in the 2016/17 capital expenditure budget. The concept design was presented to the stakeholder group who were supportive. An additional advantage of increasing the number of long parking bays close to the CBD is that some of these bays may be utilised by recreational vehicles (RVs). Concerns about the lack of RV parking close to the CBD have been identified and as a result Council has determined to explore options in conjunction with the implementation of LIVING CITY. With the opening of Providore Place in late 2017 it is anticipated that RV parking demand will increase. This option provides an ideal location being easily accessible, close to the CBD and walking track and with an attractive area on the river edge for visitor facilities such as picnic tables and interpretive signage highlighting the City’s attractions. Managing the balance of how the 18 available bays are used by boat owners, RVs, commuters, track users and lunch time parkers will be vital in measuring the success of the project. The area will be attractive for commuter parking, if left untimed and/or free. Parking controls that favour usage by boat trailers and RV’s need to be considered as part of the project. The likely cost of construction is $420,000 which is significantly higher than the combined allocated budget of $120,000. Constructing the project in stages is not feasible due to the layout of the site and the extra disruption to the public this would cause through extending the duration of the work. Limiting the budget to $120,000 would mean some asset renewal work could be completed but generally the project objectives would not be fully met and many of the issues raised by stakeholders would not be resolved. Allocating an additional $300,000 in the 2017/18 capital expenditure budget would allow the project to progress, providing an opportunity to resolve some significant safety and amenity issues at the boat ramp area. It also resolves the issue regarding lack of RV parking near the CBD. If the required additional funding is allocated in the 2017/18 capital expenditure budget, then it is likely the work can be completed by November 2017 in time for the peak use period for the path and the boat ramp.
ITEM 5.2
PAGE 20 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
COMMUNITY ENGAGEMENT Consultation has been undertaken with key stakeholders including representatives of boat user groups, cycling groups, Parkrun and MAST. If the project is to progress, consultation would occur with other affected stakeholders, such as nearby property owners, RV and caravan groups and the Devonport Regatta Committee. Further consultation would be undertaken with the community as the design is developed.
FINANCIAL IMPLICATIONS The cost estimate of the concept design is $420,000. The budget allocated in the 2016/17 capital expenditure budget is $120,000. It is proposed that $300,000 be allocated in the 2017/18 capital expenditure budget for “Victoria Parade boat ramp area improvements” to allow the project to progress.
RISK IMPLICATIONS Undertaking community consultation has allowed Council to identify the key issues for users of the boat ramp area. How the project addresses these issues will determine the success of the project. The proposed concept design caps the use of the boat ramp as there is no future possibility for providing additional boat trailer parking. If demand increases beyond this level, new or alternative facilities may have to be considered in another location. Changes to the existing parking arrangements, to favour RV’s and boat users could potentially attract some criticism from those who currently park in this location.
CONCLUSION The use of the Victoria Parade boat ramp has increased, the length of boats using the ramps has increased, the use of the pathway has increased and the demand for all day parking close to the CBD has increased. These factors are contributing to safety and amenity issues at the Victoria Parade boat ramp area. Consultation was undertaken with key stakeholders and an extensive list of issues was developed. A concept design was prepared to address these issues with an estimated cost of $420,000. The concept design also provides an opportunity for RV parking close to the CBD. The capital works budget of $120,000 is not sufficient to undertake works to address the issues raised. An additional $300,000 is sought in the 2017/18 capital expenditure budget to complete the project. Further consultation with stakeholders and consideration of parking controls will need to be undertaken prior to the project progressing Investigation may be required in future to identify alternative or additional boat ramp options if growth continues.
ATTACHMENTS Nil
ITEM 5.2
PAGE 21 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
RECOMMENDATION That it be recommended to Council that: 1.
funds from the three projects identified within the 2016/17 capital expenditure budget relating to the boat ramp facility be carried forward;
2.
an additional $300,000 be allocated for “Victoria Parade boat ramp improvements” in the 2017/18 capital expenditure budget;
3.
note further consultation with stakeholders is to be undertaken prior to the project progressing; and
4.
parking controls to be applied to the new facility to favour usage by boat trailers and RV’s.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 5.2
Matthew Atkins Deputy General Manager
PAGE 22 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
5.3
AMBULANT DISABILITY FACILITIES File: 13086 D465827
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.4
Advocate for and provide access to quality services, facilities, information and activities that assist the frail, aged, people with disabilities and their carers to engage in all aspects of community life
SUMMARY This report provides information to Council regarding the outcomes from an investigation into providing ambulant disability facilities in existing public amenities.
BACKGROUND Council at it’s meeting held on 23 January 2017 determined (Min 01/17 refers): “That Council undertake an investigation of providing ambulant toilet facilities in each location where the Devonport City Council has responsibility for public toilets and then proceed with a costing and add this to the future works program. These toilets will be additional to the already in situ disabled toilets.” This report has been provided to present the findings of the investigation into providing ambulant disability facilities in public amenities. For buildings constructed since May 2011, the Building Code of Australia requires a compartment suitable for use by a person with an ambulant disability to be provided for use by males and females in addition to the required accessible unisex toilet at any bank of toilets. Council facilities constructed since May 2011 comply with this requirement. For example; the Splash Aquatic Centre and the new public amenities at Pioneer Park. The new buildings currently being constructed as part of LIVING CITY will also incorporate ambulant disability facilities. When an existing building is renovated and/or altered and the works are deemed cosmetic only (ie, paint, partitions, urinals and basins replaced) there is no requirement to provide ambulant disability amenities. This was the situation with the recent upgrade of the public amenities in the Fourways Car Park.
STATUTORY REQUIREMENTS Section F2.4 Accessible sanitary facilities of the Building Code of Australia states: In a building required to be accessible: c.
at each bank of toilets where there is one or more toilets in addition to an accessible unisex sanitary compartment at that bank of toilets, a sanitary compartment suitable for a person with an ambulant disability in accordance with AS1428.1 must be provided for use by males and females.
DISCUSSION The requirements for ambulant disability facilities are less stringent than for accessible unisex facilities, the requirements include:
Minimum clear circulation spaces of 900mm x 900mm on either side of the airlock (toilet entry) door. ITEM 5.3
PAGE 23 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
900-920mm width inside the cubicle. Accessible signage on the cubicle door. 45mm long privacy locking snib lock lever (the same requirement as an accessible toilet). Minimum clear circulation spaces of 900mm x 900mm on either side of the cubicle door. 900mm distance between the door swing (if door is swinging inwards) and the toilet pan or 900mm distance between the door opening and the toilet pan (if door is swinging outwards). A coat hook within the cubicle. The need for grabrails on each side of the cubicle. Each grabrail must be able to withstand a force of 1100N applied at any position. A 610-660mm toilet pan projection from the rear to the front of the toilet pan. A 460-480mm height range of the toilet pan seat above the finished floor level (the same requirement as an accessible toilet). A toilet roll holder in an accessible location (the same requirement as an accessible toilet). The washbasin for each ambulant toilet must be outside the circulation spaces outlined above. A minimum clear opening in the ambulant cubicle doorway of 700mm.
An audit of Council’s existing public amenities that were constructed prior to 2011 has been completed. The toilet blocks that were included in the audit were:
CMax Carpark Toilet Block Stewart Street (Payne Avenue) Toilet Block 4 Ways Toilet Block Bluff Precinct Toilet Block Maidstone Park Toilet Block Spirit of the Sea Toilet Block Murray Street Toilet Block East Devonport Foreshore Toilet Block Coles Beach Toilet Block Mersey Vale Memorial Park Toilet Block Reg Hope Park Toilet Block Pioneer Park Toilet Block - ambulant disability facilities provided Splash Aquatic Centre - ambulant disability facilities provided
The audit found that in most cases the existing amenities did not meet the minimum compartment size requirements for ambulant disability facilities. This means that an additional unisex ambulant disability facility would need to be built. It is estimated that the cost to build a unisex ambulant disability facility onto an existing public amenity would be up to $50,000 per location. However, as each toilet block is renewed as part of the forward works program ambulant disability facilities could be incorporated into the design, resulting in minimal extra cost. The Pioneer Park toilet block that was built in 2016 includes ambulant disability facilities. The Stewart Street toilet block is listed in Council’s adopted forward works program for replacement in 2017/18 and this project will include installation of ambulant disability facilities. All new buildings that Council is developing as part of LIVING CITY include ambulant disability facilities.
ITEM 5.3
PAGE 24 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.
FINANCIAL IMPLICATIONS Including ambulant disability facilities as part of Council’s forward works program when existing toilet blocks are due for renewals will add minimal cost to the project.
RISK IMPLICATIONS No risks were identified as a result of this report.
CONCLUSION All Council amenities built since 2011 comply with the requirements for ambulant disability facilities. The audit of existing public amenities determined that existing amenities could not be altered to comply with ambulant disability facility requirements. Council should consider adding this scope to the Forward Works Program for when the existing toilet blocks are due for renewal.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the Infrastructure & Works Manager be noted and the forward works program amended to include ambulant disability facilities in conjunction with renewals of existing toilet blocks.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 5.3
Matthew Atkins Deputy General Manager
PAGE 25 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
5.4
STREET LIGHTING ASSESSMENT - CRASH LOCATIONS File: 27349 D466179
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY This report summarises the findings of an assessment of street lighting on section of roads with a record of night time crashes.
BACKGROUND Council’s Public Lighting Strategy Action Plan, adopted in 2014 included an action to identify locations where there has been a history of night time crashes and assess if the current lighting at each location meets the levels specified in the Public Lighting Strategy. The lighting levels specified in the Public Lighting Strategy are derived from the Australian Standard for Public Lighting (AS1158). It is recognised that upgrading existing lighting is an effective road safety treatment. It has been reported by Austroads that upgrading existing lighting is estimated to provide a reduction in the casualty crash rate of 35%. By identifying the night crash locations and undertaking lighting upgrades to meet the requirements of the Public Lighting Strategy, the risk of night time crashes will be reduced.
STATUTORY REQUIREMENTS Section 21 of the Local Government (Highways) Act 1982 states that Council is “charged with the duty of maintaining the local highways”.
DISCUSSION Council engaged a consultant (Pitt & Sherry) to undertake the assessment. The scope of the assessment included the nine intersections and seven road segments where there have been at least three reported night crashes in the last five years. These locations include several of Council’s high traffic roads and intersections as well as the sites of some current and recent black spot projects. Locations are shown in figure 1 and table 1 below.
ITEM 5.4
PAGE 26 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Figure 1: Night crash locations Number
Location
Intersection 1
Intersection of Steele Street, William Street
Intersection 2
Intersection of Best Street, William Street
Intersection 3
Intersection of Middle Road, Bass Hwy Ramps (southern side)
Intersection 4
Intersection of Don Road, Lovett Street, Sorell Street
Intersection 5
Intersection of Best Street, Gunn Street
Intersection 6
Intersection of Oldaker Street, Ronald Street
Intersection 7
Intersection of Valley Road, William Street
Intersection 8
Intersection of Tarleton Street, Wright Street, Bass Hwy Ramp
Intersection 9
Intersection of William Street, James St
Segment 1
William Street - Steele St to Middle Rd
Segment 2
Tarleton Street - Murray to Wright
Segment 3
Victoria Parade - Oldaker to James
Segment 4
William Street - Steele to Oldaker
Segment 5
William Street - Oldaker to Nicholls
Segment 6
Gunn Street - Oldaker to Charles
Segment 7
Wenvoe Street - Steele to Elizabeth
Table 1: Night crash locations
ITEM 5.4
PAGE 27 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Pitt & Sherry were engaged to:
Undertake field measurements of the existing lighting layout at the sixteen locations to determine the pole locations, mounting height, outreach arm length and light type, which are all the parameters required to model the existing lighting.
Undertake analysis of the sixteen locations to determine current lighting level as described in the Australian Standard for Road Lighting (AS 1158).
Undertake lighting design for the sixteen locations, to achieve the lighting level specified in the Public Lighting Strategy.
Provide basic scope of work and cost estimates for recommended improvements.
The report was received in February 2017. A copy of the report is available upon request. The report found that of the sixteen locations, ten required improvements to achieve the lighting levels specified in the Public Lighting Strategy. The improvements recommended varied depending on the requirements at each location but include:
Installation of new lights on existing poles Installation of new lights on new poles Extension of existing outreach arms Increasing mounting heights of existing lights Upgrading existing light type
Cost estimates were provided which indicated the estimated construction cost at each site and the annual increase in operating costs at each site based on the current lighting costs from Aurora Energy. These are shown in table 2 below, noting that construction cost may be a combination of capital and operational expenditure, depending on the scope of work. Location
Work required
Construction Cost (combined capex/opex)
Ongoing Operating Cost (PA)
Intersection of Steele Street, William Street
Yes
$7,320
$150
Intersection of Best Street, William Street
Yes
$11,400
$150
Intersection of Middle Road, Bass Hwy Ramps (southern side)
Yes
$24,960
$300
Intersection of Don Road, Lovett Street, Sorell Street
Yes
$10,320
$150
Intersection of Best Street, Gunn Street
No
Intersection of Oldaker Street, Ronald Street
No
Intersection of Valley Road, William Street
Yes
$3,000
$30
Intersection of Tarleton Street, Wright Street, Bass Hwy Ramp
Yes
$45,600
$600
Intersection of William Street, James St
No
William Street - Steele St to Middle Rd
Yes
$18,720
Tarleton Street - Murray to Wright
Yes
$49,680
Victoria Parade - Oldaker to James
No
William Street - Steele to Oldaker
Yes
William Street - Oldaker to Nicholls
No
Gunn Street - Oldaker to Charles
No
Wenvoe Street - Steele to Elizabeth
Yes
Total
$24,000
$300
$6,000
$260
$201,000
$1,940
Table 2: Cost estimates for recommended work ITEM 5.4
PAGE 28 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Given the considerable cost of implementing the improvements across the ten locations. It is proposed that work will be prioritised, considering factors like the number and severity of the night time crashes and the traffic volumes at each location. There may also be opportunities to integrate the work with other capital work if it is occurring at one of the locations. Additionally, lighting upgrades at known crash locations may be eligible for funding under the Federal Government Black Sport Program. These opportunities will be investigated further in upcoming rounds of the program.
COMMUNITY ENGAGEMENT No community consultation was undertaken as part of this report.
FINANCIAL IMPLICATIONS The order-of-cost estimate provided indicate that the cost of the recommended improvements is as shown in table 3. Component
Estimated cost
Capital work
$79,000
Operational work
$122,000
Annual operating cost
$1,940 pa
Table 3: Summary of costs Individual projects will be prioritised and proposed for consideration as part of future budget deliberations.
RISK IMPLICATIONS Undertaking work to improve lighting levels at the ten identified locations will reduce the risk of crashes at night. It will also demonstrate Council’s commitment to the Public Lighting Strategy.
CONCLUSION It has been identified that ten locations in Devonport have a history of night time crashes but have lighting levels lower than specified by Council’s Public Lighting Strategy. The total cost of upgrading the lighting at these locations is $201,000 with an ongoing annual cost of $1,940. Undertaking the recommended work will increase lighting to the specified level and provide an improvement in road safety. Prioritising the locations using key risk factors will ensure the work program is systematic and considers financial constraints.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the City Engineer be noted and that funds be allocated in future budgets to progressively implement the identified upgrades to public lighting. Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.4
Matthew Atkins Deputy General Manager
PAGE 29 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
5.5
TRAFFIC MANAGEMENT PROPOSALS - STEELE STREET AND FORBES STREET File: 28041 D466401
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1
Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards
SUMMARY This report summarises the findings of traffic investigations at the intersection of Steele Street and Forbes Street, undertaken as part of the Road Network Strategy 2016 (RNS) Action Plan.
BACKGROUND The RNS Action Plan includes thirteen actions to investigate and develop improved traffic management arrangements at locations where issues have been identified by Council or other stakeholders. The objective of each action is to provide an appropriate balance of safety, efficiency and amenity. Depending on the location, a poor crash record, evidence of traffic congestion, poor access for certain road users or a combination of these issues have been identified.
STATUTORY REQUIREMENTS Section 21 of the Local Government (Highways) Act 1982 states that Council is “charged with the duty of maintaining the local highways” and “may carry out such works as it considers necessary for the maintenance or renewal of any highway”. Note that local highway is a term for any road maintained by Council.
DISCUSSION The intersection of Steele Street and Forbes Street is the intersection of two arterial roads. Around 7,500 vehicles per day travel on this section of Steele Street and around 5,500 travel on Forbes Street. The intersection is shown in Figure 1. Steele Street is the main link between Formby Road, William Street and Don Road, while Forbes Street provides a link between Steele Street and the Bass Highway (via Middle Road) and Miandetta. Forbes Street is underutilised as an alternate route to enter and exit the city which can be used to avoid congestion at the intersection of William Street and Steele Street. This is shown in Figure 2.
ITEM 5.5
PAGE 30 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Figure 1: Intersection of Steele Street and Forbes Street
Figure 2: Forbes Street as an alternative link to the Bass Highway There have been four crashes reported in the last five years, with only one casualty crash. This could be considered a good crash record for an intersection with significant traffic
ITEM 5.5
PAGE 31 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
volumes. It is noted that the casualty crash which occurred in 2015 involved a pedestrian crossing Steele Street being hit by a vehicle. In investigating possible improvements, two objectives were considered:
Improve safety, particularly for pedestrians
Improve efficiency, both at the intersection and across the network
Two options were assessed to see if the above objectives could be met:
Introduce an advanced pedestrian stage into the traffic signal phasing. This means that the pedestrian walk symbols are activated a few seconds before a green light is shown to the turning traffic. This results in the pedestrians being more visible to motorists as they have already moved well into the crossing before the vehicles start to move. This has been implemented at the intersection of Rooke Street and Best Street in response a pedestrian fatality in 2014. An advanced pedestrian stage is a recognised pedestrian safety improvement measure. However, it adds a few seconds to each phase of the signals, which reduces the overall efficiency of the intersection.
Introduce a left turn arrow to increase the use of Forbes Street. This involves changes to the signal phasing to allow vehicles to turn left into Forbes Street while vehicles are turning left and right out of Forbes Street. This is shown in figure 3. This would make the turn into Forbes Street more attractive than travelling straight ahead for people heading to the Bass Highway.
Figure 3: Current and proposed phasing Both of the considered options involve changes to the signal phasing, so a consultant was engaged to undertake traffic modelling of the intersection using traffic data supplied by Council. A copy of the consultant’s report is available upon request. It was felt that the most realistic scenario was to model both options together as they can be implemented in combination. The existing conditions were also modelled as a benchmark. The consultant report determined that the intersection functions well with the current traffic and pedestrian volumes and is expected to continue to do so until at least 2027. The report also determined that by implementing the proposed signal phasing changes, the following impacts would be experienced:
Pedestrians would be more visible and therefore safer; ITEM 5.5
PAGE 32 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Vehicles turning left from Steele Street into Forbes Street would experience an average delay 50% less than current;
Vehicles traveling west on Steele Street would experience an average delay 13% greater than current;
The average delay for all vehicles using the intersection would increase by 38%.
The benefits to pedestrian safety are likely, and an advanced pedestrian stage is a recognised pedestrian safety improvement measure. However, given the low number of crashes, the benefit is difficult to quantify. The relative difference in changes to delays for left (-50%) and through (+13%) movements on the eastern approach to the intersection, is likely to result in more people choosing to turn left rather than travel through. The result of this is less vehicles approaching the William Street and Steele Street roundabout, which may have a small impact on reducing congestion at this location. Again, this is difficult to measure, as the number of people who alter their route will depend on individual driver behaviour, as well as other factors like time of day, day of the week and their destination. An estimate of the work to make changes to the signal phasing is $30,000. This includes purchase and installation of new lights, upgrade of traffic control pits and conduits, including trenching and upgrade of the signal control unit. Assessing the benefits against the cost of this project is difficult. However, given the low number of crashes at the site, and the marginal benefits to key traffic movements, the project is not considered a high priority. If traffic or pedestrian volumes at the site change, or if there is an increase in crashes at the site, then the priority should be reassessed.
COMMUNITY ENGAGEMENT No community consultation was undertaken as part of the report. However, this location has been discussed at traffic committee meetings on several occasions with representatives of Council, Tasmania Police and the Department of State Growth.
FINANCIAL IMPLICATIONS The consultant’s report was funded from Council’s operational budget at a cost of $1,400. The estimated cost of the proposed improvements is $30,000. The project may be proposed for consideration in future budget deliberations if circumstances at the site change.
RISK IMPLICATIONS Finding a balance between the competing requirements of pedestrians and motorists usually involves a compromise and an acceptance of risk.
CONCLUSION The intersection of Steele Street and Forbes Street is a key intersection in the Devonport road network. It experiences significant traffic volumes yet has a good recent safety record. As part of the Road Network Strategy Action Plan, an investigation was undertaken to identify safety and efficiency improvements at the intersection. It was found that some safety improvements could be made with marginal efficiency gains. However, given the likely cost of the work, it is not a high priority.
ATTACHMENTS Nil
ITEM 5.5
PAGE 33 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
RECOMMENDATION That it be recommended to Council that the report of the City Engineer be noted and no further action be taken.
Author: Position:
Michael Williams City Engineer
Endorsed By: Position:
ITEM 5.5
Matthew Atkins Deputy General Manager
PAGE 34 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
5.6
ILLEGAL WASTE DUMPING File: 28779 D465829
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.4.2
Facilitate, and where appropriate, undertake improvements in waste and recycling collection, processing services and facilities
SUMMARY The purpose of the report is to allow Council to consider whether in light of a complaint from a member of the public about the illegal dumping of green waste it is necessary to review current policies and practices and existing Transfer Station fees to encourage the lawful disposal of all green waste.
BACKGROUND Council has recently received a complaint from a resident about the illegal dumping of waste on Council owned bushland at the end of Durkins Road, Quoiba. As part of the complaint the resident has suggested that tip fees are the main deterrent for persons not lawfully disposing of green waste. The complaint also suggests that Council would potentially be liable for any damage to nearby properties through fire caused by the accumulation of green waste in this bushland. Lastly, the complaint states that Council may be guilty of price gouging because it has “forced people to stop burning rubbish in their small backyards, then put up tip prices”. The complainant requested that her anonymity be protected for fear of reprisals, and therefore the complaint and Council’s response are provided as confidential attachments.
STATUTORY REQUIREMENTS No statutory requirements relate specifically to this report.
DISCUSSION A number of statements made in the complaint are inaccurate or deal with a problem which this (and other Councils) do not have the capacity to police. Any comprehensive solution to the problem will inevitably increase Council’s operating costs and potentially result in an upwards rates impact. Durkins Road is not the only bushland in Devonport where green waste, and on occasion more substantial items such as cars are dumped. It would require 24 hour patrols of all bushland in Devonport to rigorously enforce a no-dumping policy. This would be prohibitive in terms of both resourcing and cost. It may be possible for Council to install CCTV cameras in known rubbish dumping “hotspots”. This would not initially prevent the dumping but evidence such as vehicle registration details would facilitate prosecutions, which if successful could form the basis of a media campaign that over time may reduce the incidence of illegal dumping. There would of course be a cost in purchasing, installing, maintaining and monitoring such a system. A camera in such an isolated area would also be a likely target for vandals. This complaint was triggered by a particular incident witnessed by the complainant. Council has been provided with photographs which show a vehicle and trailer allegedly ITEM 5.6
PAGE 35 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
used for illegal dumping in Durkins Road at 3.30pm on 17 March 2017. The photograph is not clear enough to disclose registration details but the vehicle number was supplied by the complainant who states that she would not be prepared to give evidence about the matter should it come to Court for fear of reprisals. This particular matter has been referred to Tasmanian Police. Should they launch a successful prosecution Council could advertise the result as suggested above. If the witness is not prepared to give evidence, however, it is likely the matter will not proceed. The suggestion that Council may be liable for property damage caused by fire due to illegal green waste dumping is an extremely remote possibility. Council is not responsible for the dumping, there is clear signage advising that it is illegal, and as the complainant herself states, Council regularly clears this type of waste from this and other known dumping sites, such as Tea Tree Lane. The claim that Council prevents people from burning off in “small backyards” is incorrect. Burning off is regulated by the State Environmental Management and Pollution Control (Distributed Atmospheric Emissions) Regulation 2007. This regulation severely limits the types of material that can be burned on land less than 2,000m² in size. A person wishing to burn material on such a lot must also hold a permit issued under the provisions of the Fire Service Act 1979, or establish the burn off is for the sole or primary purpose of reducing a potential fire hazard. It is difficult to see that a burn off solely for the purposes of disposing of green waste would meet these criteria and would therefore likely be an illegal act. For blocks more than 2,000m² the regulation mandates the same restriction on the type of materials that may be burned. Rather than green waste burn offs the more usual problem experienced by Council’s compliance officers is that people burn toxic materials such as tyres and plastics. There are, of course, options that may “encourage” residents to deliver green waste to the tip rather than dumping it in bushland. Unfortunately there is no guarantee that one, or a mixture of the options listed below, will totally eradicate illegal dumping. The options listed below are probably not exhaustive and each of them has a cost implication which may result in upward pressure on rates. 1.
Provide for free dumping of green waste at the transfer station. This may be restricted by a size or weight measurement yet to be determined. Council would still have to process the waste and that operational cost may have to be recouped through a rates increase.
2.
Reduce the current fee for dumping of green waste at the transfer station. At present it is $7.00 for cars or wagons up to 0.5m³ and $10.00 for utes, vans trailers and small trucks up to 1.5m³. These existing fees are considered to be reasonable. Any waste disposal above this size could possibly be considered as “commercial” and no fee reduction should be considered.
3.
Issue all rated properties with a certain number of “tip vouchers” as is the practice in some other municipalities. They would still be limited as to the size and/or weight of the waste being deposited. While they are described as “free” this is not the real situation as the costs of disposing of the waste remains a cost imposition on Council and will ultimately be spread across all ratepayers. Where tip vouchers are issued in other municipalities the face value of them is usually stated either in the rates notice and/or on the vouchers themselves.
ITEM 5.6
PAGE 36 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
4.
The possibility of regular ‘green waste” collections through the FOGO program is under active consideration by Council. This regular bin type collection of organic food and garden waste would be cost effective only if there is sign on from all Cradle Coast municipalities. This is far from a “done deal’ and may be some time before a final determination about this program is made.
Finally, while Council acknowledges that illegal dumping of green waste occurs in some parts of the City, it is not considered to be a growing or insurmountable problem. More concerning, because of the detailed processes and costs involved, is the illegal dumping of unregistered vehicles or building materials. Council maintains a record of customer complaints about illegal dumping and also enters details into the Cradle Coast Waste Management Group (CCWMG) funded Illegal Dumping Online Reporting Portal via the Rethink Waste website. An examination of Council’s statistical database records only three instances of illegal green waste dumping since May 2016, including the complaint that is the subject of this report. All other reports in the period relate to “hard” waste which is a far different problem and one that is unlikely to be addressed effectively without a change to applicable laws, particularly those that relate to the disposal of a vehicle. It is of course possible that some green waste dumping has not been captured in Council records. There is nothing to suggest, however that Council requires any major policy revision about green waste and its disposal, or the waste disposal fees applied at the waste transfer station. There is an opportunity, should the police successfully prosecute the offender the subject of the complaint mentioned in the report, to use a media release as a deterrent to illegal dumping. That outcome will be monitored through Police contacts but the matter is technically out of Council’s control.
COMMUNITY ENGAGEMENT No community engagement was undertaken in relation to this report.
FINANCIAL IMPLICATIONS Council incur significant costs relating to the processing of green waste, including chipping and transportation of mulch to Dulverton. User charges or “tip fees” fund only approximately 60% of the overall operating cost of the waste transfer station There is a cost to Council in removing illegally dumped green waste. That cost cannot be accurately quantified but it is likely to be significantly less than providing free or subsidised green waste disposal at the transfer station.
RISK IMPLICATIONS Council has no records to suggest illegal green waste dumping is a major problem. It has adequate facilities for the lawful disposal of green waste at its Transfer Station. Where it is alerted to an instance of illegally dumped green waste by a member of the public, or through the observations of its own officers, that waste is removed as quickly as possible. It is not considered therefore that the recommendation in this report poses any risk to Council.
CONCLUSION Although there are occasional instances of illegal green waste dumping, an objective review, based on the data available, suggests that it is not a significant problem for the City. ITEM 5.6
PAGE 37 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Where Council does become aware of an instance it moves quickly to remove the waste to the Transfer Station for processing. Based on the data no apparent nexus can be established between the fees charged for the lawful disposal of green waste at the Transfer Station, and instances of illegal dumping. In the long term it may be that the introduction of a FOGO program will provide even greater incentive for green waste to be disposed of legally. In the meantime, there is no reason for Council’s waste disposal fees to be reviewed other than in the course of the normal budget process.
ATTACHMENTS 1.
Complaint Re Rubbish Dumping in Durkins Road
Confidential
2.
Response to Complainant
Confidential
RECOMMENDATION That it be recommended to Council that the report of the Development Manager be received and noted and that Council endorse the reply dated 20 March 2017 provided to the complainant.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 5.6
Matthew Atkins Deputy General Manager
PAGE 38 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
6.0
INFRASTRUCTURE AND WORKS MONTHLY UPDATE
6.1
INFRASTRUCTURE AND WORKS REPORT File: 29528 D465673
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of February 2017 and March 2017.
BACKGROUND The report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are:
Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycleways Streetscape Design (incl lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and Trails Public Buildings (incl. public halls, toilets) Marine Structures (incl. jetties, boat ramps) Recreation and open space planning
STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.
DISCUSSION 1.
2016/2017 Capital Works Program 1.1. Work is progressing well on the 2016/17 Capital Works Program. The monthly capital works report which combines both the physical progress and the financial status has been attached to this report. Items of note are outlined in detail below.
ITEM 6.1
PAGE 39 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
1.2. William Street renewal – Best Street to Stewart Street – construction is nearing completion and awaiting Tas Networks to commission the lights at the new pedestrian crossing.
1.3. Steele Street and Fenton Street intersection upgrade – construction works are nearing completion with the contractor finalising the remaining works and rectifying identified defects. The commissioning of the new traffic lights has been delayed until May.
1.4. William Street Stormwater Catchment Upgrade Stage 6 – construction is progressing.
ITEM 6.1
PAGE 40 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
1.5. Elizabeth Street Renewal Forbes Street to Hiller Street – construction is progressing.
1.6. Modern Burial system – the new plant for lifting the lids on the graves in the modern burial system has arrived and been commissioned. An information session will be held for Funeral Directors prior to opening the new area.
1.7. Newton Street Renewal – construction is nearing completion.
ITEM 6.1
PAGE 41 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
1.8. Devonport Road, Formby Road, Westport Road intersection renewal – construction is nearing completion.
1.9. Bluff Outfall Risk Management – the Mersey bluff outfall has been upgraded to incorporate a ‘duckbill’. The ‘duckbill’ prevents shingle and other objects washing back up the stormwater pipe.
1.10. Steele Street Carpark – the new carpark in Steele Street has been completed and is now operational.
ITEM 6.1
PAGE 42 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
1.11. Caroline Street Carpark – the carpark area at the northern end of Caroline Street has been upgraded.
1.12. Minor Transport Works – installation of a traffic island in Tarleton Street.
1.13. Durkins Road Reconstruction – works have been completed to reconstruct the road from the damage caused by the June 2016 floods.
ITEM 6.1
PAGE 43 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
1.14. Tarleton Street and Wright Street Intersection Safety Improvements – blackspot funded.
1.15. Formby Road and Best Street Intersection Safety Improvements – Council is seeking consultants to undertake further traffic modelling to identify options to maximise priority for pedestrians and public open space usage within the LIVING CITY Waterfront Precinct whilst maintaining adequate traffic flow in and around the CBD. This work will also provide direction for the deferred project at the intersection of Best Street and Formby Road. This project is partially funded by the Black Spot Program. The Department of State Growth has indicated that this funding component will still be available should the project proceed in 2017-18. However, the scope of work will need to be revisited once the future layout of Formby Road is confirmed. 2.
Management 2.1. The Devonport Tennis Club are currently undertaking a project to replace their boundary fences and resurface a number of courts. Given that the adjacent stormwater drain has contributed to maintenance issues in the past the opportunity has been taken as part of the new works to strength the court edge with a reinforced concrete beam. A contribution of $12,715 was made to contribute to the cost of the additional works.
ITEM 6.1
PAGE 44 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
2.2. The following table is a summary of the action requests for the Infrastructure and Works Department: Balance of Action Requests as at 31/1/2017 Number of Action Requests created in Feb & Mar Number of Action Requests completed in Feb & Mar Balance of Action Requests as at 29/3/2017
390 564 459 495
2.3. The following graph details the breakdown of the action requests completed during February and March:
Completed Action Requests Bi‐monthly Breakdown 9%
Buildings
17%
Cemeteries Footpaths
13%
Parking 8%
Parks Roads
6%
Service Assistance
6%
Signage 5%
Stormwater
2%
Trees & Weeds 6%
Waste
13%
Other
15%
2.4. The following graph details the total number of action requests completed this financial year by the Infrastructure and Works Department compared to the previous year: Completed Action Requests 400 350 300 250 200 150 100 50 0
16/17 Monthly Total
233
254
157
222
116
207
166
244
215
0
May‐ 17 0
15/16 Monthly Total
271
221
151
183
160
288
142
324
305
263
350
Jul‐16
Aug‐16 Sep‐16
Oct‐16 Nov‐16 Dec‐16
ITEM 6.1
Jan‐17
Feb‐17 Mar‐17 Apr‐17
PAGE 45 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
3.
Technical and Engineering 3.1. The following is a summary of the projects capitalised in February and March: Number of projects capitalised in Feb & Mar Total value of capitalisations in Feb & Mar Total value of Works in Progress (WIP) as at 31/03/2017 Number of projects awaiting capitalisation next month
8 $1.35M $23.71* 4
* includes $15.2M LIVING CITY costs yet to be capitalised
3.2. CBD Parking - 10 new parking bays have been added in Best Street between Fenton Way and Edward Street, making use of the available road space. These spaces are temporary until the multi storey car park access onto Best Street is constructed. Utilization of these spaces since they were made available has been high.
3.3. A new raised pedestrian crossing was installed at the entrance to the Fenton Way car park to give pedestrians priority and to eliminate the requirement to step on and off the kerb on each side. The work improves access and amenity for pedestrians with only a very minor inconvenience for car park users.
3.4. Master Builders have recently installed a seat on the foreshore at the Bluff to commemorate their 125th anniversary.
ITEM 6.1
PAGE 46 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
3.5. 7 National Heavy Vehicle Regulator Assessments were completed in February and 10 were assessed in March. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued this year compared to previous years: National Heavy Vehicle Regulator Assessments 25
20
15
10
5
0
Jan
Feb
Mar
2017
15
7
10
Average 2014‐2016
7
6
3
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
3
4
8
8
10
21
6
10
7
3.6. The following graph details the Engineering Development Assessments that have been completed to date this year:
Engineering Development Assessments 50 45 40 35 30 25 20 15 10 5 0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Pre Assessments
2
7
1
0
0
0
0
0
0
0
0
0
Planning Assessments
8
14
5
0
0
0
0
0
0
0
0
0
Subdivision Assessments
1
0
0
0
0
0
0
0
0
0
0
0
Building Assessments
8
14
7
0
0
0
0
0
0
0
0
0
average 2014‐2016
24
35
32
41
26
35
36
34
33
46
30
46
ITEM 6.1
PAGE 47 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
3.7. No road reserve permits were issued in February, with one in March. The following graph details the Road Reserve Permits that have been issued this year compared to previous years:
Road Reserve Permit Assessments 25
20
15
10
5
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Taswater
0
0
1
0
0
0
0
0
0
0
0
0
NBN Co
2
1
0
0
0
0
0
0
0
0
0
0
Aurora/Telecommunication
0
2
4
0
0
0
0
0
0
0
0
0
Tas Gas
3
4
6
0
0
0
0
0
0
0
0
0
Public
6
3
8
0
0
0
0
0
0
0
0
0
average 2014‐2016
13
13
14
15
12
13
14
19
14
22
16
13
3.8. 116 Dial Before You Dig requests were processed in February and 107 in March. The following graph details the Dial Before You Dig requests that have been processed this year compared to previous years:
DBYD - Dial Before You Dig Requests 180 160 140 120 100 80 60 40 20 0 2017
Jan
Feb Mar Apr May Jun
99
116 107
2014‐2016 average 93
99
119
95
Aug Sep
Oct
Nov Dec
157 122 122 113 110
98
116
ITEM 6.1
Jul
90
PAGE 48 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
3.9. 36 Section 337 Certificates were processed in February and 40 in March. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year compared to previous years:
337 Certificate Requests 70 60 50 40 30 20 10 0
4.
Jan
Feb Mar Apr May Jun
2017
26
36
40
2014‐2016 average
38
48
43
41
57
45
Jul
Aug
Sep
Oct
62
56
58
48
Nov Dec 44
63
Operational Contracts 4.1
The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract
Contract Period
Extension Options
$ Value (Exc. GST)
Contractor
Contract 1265 30/06/2015 The original contract signed in $75,000 per Boral option 1+1 June 2015 was for a 12 month – Supply & annum Construction period and had an option for Delivery of PreMaterials two 12 month extensions. Further mixed to a review the option for the Concrete additional 12 months was accepted. Contract 1286 30/06/2015 The original contract signed in $48,600 per Mareeba option 1+1 June 2015 was for a 12 month – Roadside annum Trust period and had an option for Mowing two 12 month extensions. Further to a review the option for the additional 12 months was accepted.
ITEM 6.1
PAGE 49 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Contract 1287 30/06/2015 The original contract signed in $90,700 per Steeds Weeds option 1+1 June 2015 was for a 12 month Solution – Weed annum period and had an option for Control two 12 month extensions. Further to a review the option for the additional 12 months was accepted.
5.
Civil Works and Stormwater Maintenance 5.1
5.2
6.
Maintenance in accordance with the Service Level Document, undertaken in February and March included:
Footpath maintenance from defects identified from footpath inspections at various locations
Replacement of sections of kerb and channel at various locations
Deformation repairs on Buster Road
Gravel re-sheeting on Perrys Road
In April and May it is anticipated that civil works and stormwater maintenance works will include:
Cleaning of open drains around Girdlestone Park
Cleaning of open drains in Wrenswood Drive
Weed spraying of rural roadside
Manhole replacement at the intersection of Nixon Street and Best Street. This work will include a road closure planned for 11 April 2017.
Parks and Reserves Maintenance 6.1
Maintenance in accordance with the Service Level Document, undertaken in February and March included:
Turf maintenance at the bluff in preparation for Skyfields event
Turf maintenance at Roundhouse Park in preparation for numerous events on the park during March
Renovation work has commenced on the baseball diamond at Maidstone Park in preparation for the Masters Games in October.
ITEM 6.1
PAGE 50 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
6.2
The walking track sign at Tea Tree Lane has been renewed. Council supplied the materials and the Latrobe Men’s Shed prepared and installed the sign to replace the existing sign.
Installation of a concrete plinth at Mersey Vale Memorial Park
Change over of sports grounds from summer sports to winter sports including the installation of cricket pitch cover and goal posts
In April it is anticipated that parks and reserves maintenance works will include:
Maintenance at the cenotaph in preparation for ANZAC Day
ITEM 6.1
PAGE 51 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
6.3
Mersey Vale Memorial Cemetery interment figures to date this financial year compared to previous years are as follows:
Mersey Vale Cemetery Interment Figures 16
14
12
10
8
6
4
2
0 Ash Interment ‐ 2017
7.
Jan
Feb
Mar
5
4
2
Burial ‐ 2017
5
6
9
average 2014‐2016
11
11
13
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
13
15
10
12
11
12
10
8
13
Building and Facilities Maintenance 7.1
Maintenance in accordance with the Service Level Document, undertaken in February and March included:
Re-staining the external boards and deck at the Bass Strait Maritime Centre
Installation of a new hand basin at Home Hill
ITEM 6.1
PAGE 52 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
7.2
External Painting of 62 Stewart Street (The Legal Centre)
Service assistance for the Devonport Regatta and Taste the Harvest
Internal painting of the Squash Courts at the Devonport Recreation Centre
In April it is anticipated that building and facilities maintenance works will include:
8.
Essential maintenance building inspections
Waste Management Operations 8.1
Waste Management Services were conducted in accordance with the Service Level Document during February and March. Items of note include:
8.2
139 drums were checked as part of the DrumMuster program
The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station: Waste & Recycling Monthly Figures 1600
1400
1200
1000
800
600
400
200
0 Domestic Waste (tonnes)
Jul‐16 542
Aug‐16 623
Sep‐16 588
Oct‐16 648
Nov‐16 735
Dec‐16 629
Jan‐17 623
Feb‐17 642
Mar‐17 612
Domestic Recycling (tonnes)
125
122
181
130
128
151
155
137
185
Total Waste to Landfill (tonnes)
1215
1338
963
1377
1433
1436
1470
1378
1354
ITEM 6.1
Apr‐17
May‐17
Jun‐17
PAGE 53 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
8.3
The following table details the monthly figures for the Spreyton Waste Transfer Station:
Item
Jan 2017
Feb 2017
Mar 2017
16/17 Total
15/16 Total
14/15 Total
Asbestos – large loads
0.44 tonnes
1 tonne
0.38 tonnes
6.96 tonnes
12.8 tonnes
5.52 tonnes
Asbestos – small loads
11 m³
13 m³
12 m³
147m³
218m³
181m³
Mattresses
63
64
51
526
500
431
Vehicle Loads – up to 0.5m³
388
393
396
3,974
7,958
6,555
1,251
1,241
1,422
10,667
12,492
10,237
714
753
702
5,066
6,548
6,883
37 tonnes
37 tonnes
26 tonnes
206 tonnes
341 tonnes
327 tonnes
Truck Loads – non-landfill waste
105 tonnes
62 tonnes
61 tonnes
646 tonnes
958 tonnes
831 tonnes
DCC Garbage Trucks (Domestic & Commercial Collection Services)
752 tonnes
813 tonnes
775 tonnes
7,066 tonnes
9,376 tonnes
7,656 tonnes
Steel Recycling
106 tonnes
84 tonnes
62 tonnes
708 tonnes
843 tonnes
687 tonnes
0 tonnes
0 tonnes
0 tonnes
0 tonnes
9.9 tonnes
93.48 tonnes
31
55
47
233
359
307
Vehicle Loads – 0.5m³ to 1.5m³ Vehicle Loads – 1.5m³ to 2m³ Truck Loads – landfill waste
e-Waste Tyres
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.
RISK IMPLICATIONS Any specific risk implications have been outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.
CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.
ATTACHMENTS 1.
Capital Works Program - March 2017
ITEM 6.1
PAGE 54 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.
Author: Position:
Kylie Lunson Infrastructure & Works Manager
Endorsed By: Position:
ITEM 6.1
Matthew Atkins Deputy General Manager
PAGE 55 Capital Works Program - March 2017
ATTACHMENT [1]
Devonport City Council Capital Works Income & Expenditure Report for March 2017 As at 29/03/2017
Funding 2016/17
Annual Budget $
Additional Funds Carried forward & Total Budget adjustments Available $
$
Expenditure 2016/17
Performance Measures
Balance
External Funding Included in Total
Forecast
Actual
Commitments
Total Expenditure
Remaining Funds
Works Start
$
$
$
$
$
$
Month
Month
CF
Apr 2017
Works % Completion Budget
Comments
Spent
Summary Open Space & Recreation
Facilities Stormwater Transport Living City Plant & Fleet Other Equipment
Total Capital Works
414,000
343,995
787,405
58,410
721,552
102,407
123,986
226,393
561,012
2,224,000 742,000 5,517,000 30,000,000 809,300 152,000
122,418 55,273 607,722 704,915 189,499 206,643
2,346,418 797,273 6,124,722 30,704,915 998,799 358,643
1,487,434 15,500,000 -
2,327,741 749,346 6,395,810 27,500,000 998,799 358,643
280,743 249,313 3,485,705 12,032,940 400,124 135,209
126,236 242,814 773,812 3,440 32,110
406,979 492,127 4,681,517 12,036,380 400,124 167,319
1,939,439 305,146 1,865,205 18,668,535 598,675 191,324
39,858,300
2,230,465
42,118,175
17,045,844
39,051,891
16,686,442
1,302,397
18,410,839
24,129,336
100,907
100,907
100,907
(24,310)
5,065
(19,245)
120,152
Open Space & Recreation CP0099
Mersey Vale - MBS stage 1
CP0106 CP0111 CP0116
Mersey Vale - Memorial Garden Pioneer Park - New Toilets & Parenting Facilities Dev onport Ov al Practice Wicket Upgrade
CP0120 CP0121 CP0124 CP0125 CP0126 CP0127
Sister Cities - 20 year Anniv ersary , Cherry Blossom Julie Burgess - interpretiv e and information signage Mariners Park - Seawall mowing strip Victoria Parade boat ramp shared path alterations Victoria Parade shared path rail crossing Bluff Road - Fitness equipment renewal
CP0128 CP0129
Signage Strategy Actions Don Riv er Rail Trail - Don to Tugrah grav el track
CP0130 CP0131
Home Hill - Facility signage Path lighting - Victoria Parade, 250m from Cenotaph north
CP0132
Pioneer Park - road safety bike park
29,000
-19.1% Const ruct ion nearing completion, cost of lid lift er reallocated to plant & equipment
38,584 18,762
38,584 18,762
19,200
19,200
38,584 10,266
16,251 10,266 -
13,177 -
29,428 10,266 -
9,156 8,496
CF CF
completed completed
19,200
CF
completed
76.3% await ing final invoicing 54.7% 0.0% Financial contribution only paid t hrough financial assist ance grant
5,000
5,000
10,000
10,000
30,000
6,253
30,000
30,000
5,896
-
4,279
380
5,896
(896)
CF
completed
10,000
CF
completed
4,659
25,341
Apr 2017
May 2017
117.9% 0.0% Paid in preious year 15.5% Const ruct ion to commence in April
125,000
125,000
5,247
-
5,247
119,753
Mar 2017
Apr 2017
4.2% Report to April Inf, Works & Dev Commit tee
15,000
15,000
15,000
1,378
-
1,378
13,622
Mar 2017
Apr 2017
i to April Inf, Works & Dev Commit tee 9.2% Report
70,000
70,000
70,000
61,550
65,260
4,740
Jan 2017
completed
66,542
Feb 2017
June 2017
TBA
TBA
5,000
Mar 2017
Apr 2017
0.0% Design progressing 0.4% Design progressing
90,000
30,000
35,000
36,542
66,542
66,542
-
-
-
86,000
358
-
358
-
-
-
52,000
219
-
219
51,781
Mar 2017
Apr 2017
109,000
14,181
115,835
(6,835)
CF
Mar 2017
7,000
7,092
7,092
(92)
completed
completed
721,552
102,407
86,000
115,410
5,000
5,000
5,000
52,000
52,000 80,000
29,410
109,000
3,710
101,654
115,052
93.2%
ti
0.0% RFQ progressing 0.3% Land acquisitions progressing
106.3% Const ruct ion progressing
29,000
CP0133
Mersey Vale Cemetery - Niche wall fence
Total Open Space & Recreation
7,000 414,000
Facilities
7,000 343,995
787,405
58,410
123,986
28.8%
Public Art
23,418
23,418
23,418
23,418
CF
TBA
0.0%
Mersey Vale Cemetery - Depot Shed & Staff Amenities Improv ements
84,000
84,000
81,599
81,599
-
81,599
2,401
CF
completed
97.1%
CB0072
Fourways Car Park Toilet & Parenting Facilities Upgrade Aquatic Centre Pool Heating System
15,000
15,000
7,197
7,197
-
7,197
7,803
CF
completed
48.0%
45,000
45,000
36,527
44,488
-
44,488
512
completed
completed
98.9%
20,000
20,000
TBA
TBA
14,000
14,000
6,200
DECC - Accessible seating
CB0076
Aquatic Centre - Rainwater Tanks
14,000
CB0077
Aquatic Centre - HVAC works
90,000
90,000
90,000
5,080
CB0078
Works Depot – Vehicle wash bay
100,000
100,000
100,000
276
CB0079
Waste Transfer Station - Push pit roof
150,000
150,000
150,000
3,672
1,800,000
1,800,000
1,800,000
129,125
5,000
5,000
5,000
3,105
2,327,741
280,743
CB0075
CB0080
Art Gallery and DECC Integration
CB0081
BSMC - Facility signage
-
-
-
561,012
CB0069
20,000
-
226,393
101.3%
CB0059
CB0074
-
-
-
20,000
0.0% Part of Art Gallery relocat ion project
6,200
7,800
Oct 2016
completed
54,508
35,492
Feb 2017
Apr 2017
276
99,724
TBA
TBA
0.3% Design opt ions being investigat ed
6,750
10,422
139,578
TBA
TBA
6.9% RFQ progressing for fence as per Council (res
70,058
199,183
1,600,817
Apr 2017
Dec 2017
3,105
1,895
Dec 2016
completed
406,979
1,939,439
49,428 -
44.3% 60.6% Const ruct ion pending
26/17)
Total Facilities
2,224,000
122,418
2,346,418
-
ITEM 6.1
126,236
11.1% Design progressing 62.1% 17.3%
PAGE 56 Capital Works Program - March 2017
ATTACHMENT [1]
Devonport City Council Capital Works Income & Expenditure Report for March 2017 As at 29/03/2017
Funding 2016/17
Annual Budget $
Additional Funds Carried forward & Total Budget adjustments Available $
Transport
$
Expenditure 2016/17
Performance Measures
Balance
External Funding Included in Total
Forecast
Actual
Commitments
Total Expenditure
Remaining Funds
Works Start
$
$
$
$
$
$
Month
Works % Completion Budget Month
Winspears Road Footpath Renewal
27,238
27,238
23,500
23,125
-
23,125
4,113
CF
completed
84.9%
CT0151
Mersey Road Footpath Renewal
30,902
30,902
15,000
17,801
-
17,801
13,101
CF
completed
57.6%
CT0152
Mersey Bluff Carav an Park -Internal Road
89,820
89,820
86,000
80,503
-
80,503
9,317
CF
completed
89.6%
Stony Rise Road New Footpath - Middle Road to
22,066
22,066
15,000
14,847
-
14,847
7,219
CF
completed
67.3%
193,225
193,000
191,959
-
191,959
1,266
CF
completed
99.3%
131,661
144,000
149,070
12,000
161,070
(29,409)
CF
completed
550,000
550,000
332,338
182,847
515,185
34,815
Nov 2016
Mar 2017
CT0138
CT0156 CT0159
Kelcey Tier - Mersey Main Road Junction
193,225
CT0160
Dev onport Road - McLeod Av enue to Horsehead Creek Renew.
131,661
CT0164
Steele St Fenton St Intersection Upgrade
550,000
CT0165
William St Renewal Best St- Stewart St
500,000
CT0166
Dev onport Rd Formby Rd Westport Rd Intersection Renewal Reseal Program 2016-17
800,000
800,000
886,000
857,907
270
858,177
(58,177)
Nov 2016
Mar 2017
700,000
700,000
650,000
540,679
21,026
561,705
138,295
Oct 2016
Dec 2016
25,000
25,000
18,000
18,224
-
18,224
6,776
Sept 2016
completed
275,000
275,000
275,000
12,911
-
12,911
262,089
Feb 2017
Apr 2017
60,000
62,000
60,881
455
61,335
(1,335)
completed
completed
CT0167
Comments
Spent
122.3% Addit ional pavement work, service relocat ions and flood damage
93.7% Construct ion progressing - awaint ing commisioning of new t raffic light s
88,000
588,000
462,434
576,000
565,321
13,105
578,426
9,574
Nov 2016
Mar 2017
98.4% Construct ion progressing, budget increased by $88,000 DSG grant for signals - awit ing commisioning of new pedest rian light s
CT0168
Buster Rd (Don Riv er) approach barriers
CT0169
Formby Road & Best Street intersection safety improv ements
107.3% Construct ion progressing - increased project budget approved IMC 32/16
80.2% All sealing complet e, some linemarking st ill t o be complet ed - 2 locat ions remaining
70,000
72.9% 4.7% Project on hold await ing invest igat ion of t raffic opt ions on Formby Road
CT0170
Stephen & Caroline Sts new footpath - northern link to EDRC
60,000
CT0171
Woodrising Av e new footpath - Leila Av to Walter St
55,000
55,000
45,000
43,570
-
43,570
11,430
completed
completed
79.2%
CT0172
William St safety improv ements - North St to Bluff
50,000
50,000
53,000
53,669
-
53,669
(3,669)
Oct 2016
completed
107.3%
CT0173
Madden St and Ronald St safety improv ements blackspot
200,000
200,000
200,000
200,000
15,023
20,282
179,718
Jan 2017
Apr 2017
CT0174
Tarleton St and Thomas St safety improv ements blackspot
95,000
95,000
95,000
95,000
73,276
73,276
21,724
Jan 2017
completed
CT0175
Victoria Parade boat ramp - pedestrian priority
15,000
15,000
15,000
2,121
-
2,121
12,879
May 2017
May 2017
CT0176
Tarleton St Wright St safety improv ements - blackspot
125,000
125,000
95,000
125,000
10,992
-
10,992
114,008
Mar 2017
Apr 2017
CT0177
Don Reserv e - Sawdust bridge renewal
262,000
262,000
262,000
7,404
-
7,404
254,596
Mar 2017
Apr 2017
75,000
75,000
7,573
-
7,573
67,427
Mar 2017
Apr 2017
-
CT0178
Middle Road interchange off ramp improv ements
75,000
CT0179
Road traffic dev ice renewal
25,000
25,000
25,000
50
-
50
24,950
Jan 2017
May 2017
CT0180
Street light prov ision
20,000
20,000
20,000
13,812
-
13,812
6,188
Nov 2016
TBA
CT0181
Transport minor works
25,000
25,000
25,000
9,049
-
9,049
15,951
TBA
completed
CT0182
Parking infrastructure renewal
CT0183
Steele-Rooke-MacFie intersection renewal
CT0184
Wright St and Norton Way intersection renewal
80,000
80,000
83,500
CT0185
Newton Street renewal
125,000
125,000
125,000
100,000
CT0186
Elizabeth St renewal - Forbes to Hiller
225,000
225,000
200,000
234,000
103,969
CT0187
Ronald St renewal - Madden to Parker
165,000
165,000
165,000
165,000
13,353
CT0188
North Caroline St car park renewal
50,000
50,000
54,000
56,869
CT0189
Buster Road renewal - west of Don Riv er (stage 1)
450,000
450,000
300,000
12,686
CT0190
Soccer Club Seal car park
190,000
190,000
204,000
139,693
47,694
CT0193
Durkins Road reconstruction
3,485,705
773,812
4,681,517
25,000
Total Transport
24,810
350,000
5,517,000
607,722
75,000
5,259
49,810
49,810
743
350,000
350,000
13,312
6,124,722
272,000
422,000
1,487,434
6,395,810
-
102.2%
10.1% Construct ion progressing 77.1% 14.1% Report to April Inf, Works & Dev Commit t ee t i ions request ed 8.8% Quotat
2.8% Cont ract awarded, cont ract or design underway 10.1% Design progressing 0.2% 69.1% 2 locat ions complet e, 1 pending 36.2%
743
49,067
Feb 2017
May 2017
266,025
279,337
70,663
Feb 2017
Apr 2017
79.8% Cont ract awarded , const ruct ion pending
6,617
68,009
74,626
5,374
Jan 2017
Apr 2017
93.3% Construct ion progressing
36,354
49,338
85,691
39,309
Jan 2017
Mar 2017
68.6% Construct ion nearing complet ion
107,785
211,755
13,245
Nov 2016
Mar 2017
94.1% Construct ion progressing
-
13,353
151,647
Feb 2017
Apr 2017
-
56,869
(6,869)
Jan 2017
completed
12,686
437,314
Apr 2017
Jun 2017
187,388
2,612
Dec 2016
completed
Nov 2016
completed
-
422,000
ITEM 6.1
1,865,205
1.5%
8.1% 113.7% 2.8% Budget reduced t o $300,000 (res 189/16) 98.6% Council (res 189/16)
76.4%
PAGE 57 Capital Works Program - March 2017
ATTACHMENT [1]
Devonport City Council Capital Works Income & Expenditure Report for March 2017 As at 29/03/2017
Funding 2016/17
Annual Budget $
Additional Funds Carried forward & Total Budget adjustments Available $
$
Expenditure 2016/17
Performance Measures
Balance
External Funding Included in Total
Forecast
Actual
Commitments
Total Expenditure
Remaining Funds
Works Start
$
$
$
$
$
$
Month
Works % Completion Budget Month
Comments
Spent
Stormwater CS0042
William SW Catchment Upgrade - Stage 5
25,607
25,607
20,044
20,044
-
20,044
5,563
CF
completed
CS0045
Melrose Road - new culv ert near No.772
29,666
29,666
42,259
42,259
-
42,259
(12,593)
CF
completed
CS0050
Minor Stormwater Works 2016-17
CS0051
William SW Catchment Upgrade - Stage 6
CS0052 CS0053
78.3% 142.5% scope of work increased to eliminat e drainage issue - extra cost s to be offeset from savings on other projects
30,000
30,000
30,893
30,893
-
30,893
275,000
275,000
255,000
66,575
165,444
232,019
Stormwater outfall risk management -Mersey Bluff
30,000
30,000
23,097
23,097
Tugrah Road Duplication of pipe crossing
45,000
45,000
46,053
8,443
CS0054
Elanora car park - drainage improv ements
12,000
12,000
12,000
1,457
CS0055
Squibbs Road drainage improv ements
90,000
90,000
90,000
16,238
4,180
CS0056
Tugrah Road Roberton Close Stormwater
50,000
50,000
40,000
5,540
34,139
39,679
CS0057
Waste Transfer Station - litter capture
30,000
30,000
30,000
801
CS0058
Pit replacements
50,000
50,000
30,000
27,130
CS0059
49 Sorell st stormwater renewal
75,000
75,000
75,000
4,077
4,077
70,923
Mar-17
Apr-17
Sorell Laneway drainage
55,000
55,000
55,000
2,759
1,200
3,959
51,041
Mar-17
completed
749,346
249,313
242,814
492,127
305,146
603,800
603,800
221,961
-
221,961
381,839
NA
NA
36.8% List of identified items to be progressively
CS0060
Total Stormwater
37,611 -
Aug-16
completed
42,981
(893)
Feb-17
Apr-17
23,097
6,903
Nov-16
completed
46,053
(1,053)
Feb-17
Apr-17
1,457
10,543
Mar-17
Apr-17
20,418
69,582
TBA
TBA
10,321
Feb-17
Apr-17
103.0% 84.4% Construction progressing 77.0% 102.3% Construcit on pending 12.1% 22.7% Design on hold - pending out come of identified t hreatened species
742,000
55,273
797,273
-
240 -
801
29,199
Mar-17
Apr-17
27,370
22,630
Nov-16
Apr-17
79.4% Construction pending 2.7% Construction pending 54.7% Construction progressing 5.4% 7.2% awaiting final invoicing 61.7%
Plant & Fleet CF0017 CF0018 CF0016
Hire Plant Replacement Plan (including disposal proceeds) Minor Plant Replacement Plan (including disposal proceeds) Fleet Replacement Plan (including disposal proceeds)
Total Plant & Fleet
603,800
purchased
32,000
48,316
80,316
80,316
22,818
-
22,818
57,498
NA
NA
28.4% List of identified items to be progressively
173,500
141,183
314,683
314,683
155,346
-
155,346
159,337
NA
NA
49.4% List of identified items to be progressively
purchased purchased
809,300
189,499
998,799
Office Equipment (including Tidal art acquisit ion $10K)
88,000
61,498
Information Technology - Renewal & Upgrades
64,000
-
998,799
400,124
-
400,124
598,675
40.1%
149,498
139,498
72,208
16,055
88,263
61,235
NA
NA
59.0% List of identified items to be progressively
145,145
209,145
219,145
63,001
16,055
79,056
130,089
NA
NA
37.8% Ongoing program of IT infrast ruct ure upgrades
152,000
206,643
358,643
358,643
135,209
32,110
167,319
191,324
46.7%
9,858,300
1,525,550
11,413,260
1,545,844
11,551,891
4,653,502
1,298,957
6,374,460
5,460,801
55.9%
30,000,000
704,915
30,704,915
30,000,000
704,915
30,704,915
15,500,000
27,500,000
12,032,940
3,440
12,036,380
18,668,535
15,500,000
27,500,000
12,032,940
3,440
12,036,380
18,668,535
39.2%
39,858,300
2,230,465
42,118,175
17,045,844
39,051,891
16,686,442
1,302,397
18,410,839
24,129,336
43.7%
Other Equipment CE0007 CC0007
Total Other Equipment TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY
purchased
-
Living City CB0068
Liv ing City - Strategic Initiativ es
Total Living City TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY
ITEM 6.1
July 2016
June 2017
39.2% Project to continue t hrough duration of t he year
PAGE 58 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
6.2
DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D465786
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of February and March 2017.
BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:
Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Risk and Regulatory Compliance Services.
STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:
Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2016 Building Regulations 2016 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000 Devonport Interim Planning Scheme 2013 Work Health and Safety Act 2012
DISCUSSION 1.
Tasmanian Planning Scheme The final draft version of the Tasmanian Planning Scheme has now been released. It has been presented in the same template fashion as the existing Interim Scheme and contains 30 separate planning zones and 16 codes. It is likely that as with the Interim Schemes not all zones will be applied in all Council areas. The next step is for each Council to develop their Local Planning Schedules (LPS’s). Some preliminary work has commenced both in Council’s planning department and through involvement with the Cradle Coast Regional Planners Reference Group. ITEM 6.2
PAGE 59 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Council Officers attended a meeting at Burnie on 24 March 2017 at which Brian Risby from the State Policy and Planning Unit of the Department of Justice outlined the requirements and restrictions around the preparation of an LPS. It appears there will be an issue with some aspects of the necessary State mapping as Mr Risby advised that some departments will not have finalised their input to layer mapping until the end of the year, while others may not be finished until next year. The Minister has recognised the complexities of the exercise by providing funding of $30,000 for the Cradle Coast Region. Given that there are nine Councils involved and a substantial proportion of the funding will be paid to Burnie Council in recognition that one of their officers will be coordinating the Regional Reference Group, the majority of the financial and resourcing burden will be borne by individual Councils. Greg Alomes from the TPC also spoke at the meeting. He advised that its role will be to assess all LPS’s as they are presented. It appears that this will be done on an individual Council level rather than as a regional exercise, as was the case with the Interim Planning Schemes. The initial target for the preparation and assessment of LPS’s is towards the end of the year. It was agreed that Mr Risby would provide further guidelines about different aspects of LPS’s and that there would also be further Cradle Coast Regional meetings and information sessions. It is intended that the Department of Justice (DoJ) will conduct an information sessions for all elected Aldermen but at this stage no date or venue has been nominated. The planning department will conduct a workshop for Devonport Aldermen as soon as it has more certainty around the process. 2.
Building Act and Building Regulation 2016 The new building and plumbing regulations continue to cause confusion for the public, the industry and for Council in its Permit Authority role. Further comments about some of the issues concerned are set out in the statistical report below. Council has no basic objection to an attempt to recognise minor building and plumbing tasks that can rightfully be carried out by an owner. The complexity of the manner in which the Director’s Determinations have attempted to exhaustively fit every conceivable form of building or plumbing into three or four separate matrixes, however, has made the task of assessment far more difficult than it was before the introduction of the new Regulations. The general confusion has been compounded by the State’s supported media campaign. Many of the people who contact Council have interpreted it to mean that any building or plumbing work under the value of $20,000 requires no permit of any kind. Council has now been advised that an officer from the DoJ will visit each Council to speak with Permit Authority staff in an attempt to clarify contentious matters. There will then be a regional forum conducted by the DoJ in Launceston in early April.
ITEM 6.2
PAGE 60 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
3.
Statistical Report for February and March 2017 Building Council has received 182 building applications to date as against 210 for the corresponding period last year. It is clear that the new building regulations introduced on 1 January 2017 have impacted, as only 26 “permit” applications have been received in the first three months of the year, as against 66 for the same period last year. Even if the new category of “notifiable work” is added (9 notifications) the total number of reported building projects is well below last year’s tally. There are a number of likely consequences that arise from this set of statistics. Firstly, there is great confusion both in the building and associated industries and for the general public about when a building permit is required. This has been largely caused by the State’s advertising campaign which basically suggests that no building with a value of less than $20,000 requires a permit. This is simply not so as it ignores basic requirements such as the size and height of a building, its proximity to neighbouring boundaries and infrastructure, and whether it triggers the need for a planning permit. It seems inevitable that in years to come, particularly as buildings are sold, there will be an increase in the discovery of illegal building works. Secondly, because all Councils are required to report building numbers to the Bureau of Statistics there will be an alarming drop in recorded new building work, as reflected in the graph in this report. That may not actually be an accurate reflection of the state of the building industry in Tasmania. Lastly, there will be a significant reduction in the building levies being directed to the Building and Construction Industry Training Board to fund such things as industry training. If that trend continues the onus for funding such training will fall on the State and/or Industry Associations. The likely outcome of that will be increased building costs which is diametrically opposed to the advertised thinking behind the introduction of the new regulations in the first place. Plumbing Plumbing statistics are following a similar path to building. In the first three months of the year 16 “permit” applications have been received compared to 72 for the same period last year. Again, “notifiable” plumbing work only boosts that number by 17. As for building it is likely that there is significant plumbing work being carried out without the required approvals.
ITEM 6.2
PAGE 61 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
ITEM 6.2
PAGE 62 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Planning In the first three months of the year Council received 135 development applications. This is similar to the 141 received during the same period last year. 89 of the received applications required discretionary assessment while the remaining 46 related to permitted uses. 82 applications related to dwellings or units with the balance made up of commercial, industrial, rural and subdivision developments. The “other� category refers to minor developments such as sheds and garages.
ITEM 6.2
PAGE 63 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Environmental Health The Environmental Health team has completed 120 food premises inspections to the end of March 2017. Often minor issues discovered during these inspections are explained to the owner as an education exercise. As a result of this approach, and the resultant cooperation of the owner, it has not been necessary to issue an improvement notice in the past six months. The number of immunisations administered under Council’s immunisation program to date stands at 411. This is lower than for the corresponding period last year due to the discontinuance of the community immunisation program and a late start to the schools’ program due to the difficulty of engaging certified nurse immunisers. A total of 388 complaints have been referred to the health team in the year to date. These covered a broad range of issues including noise, litter, environmental and fire hazards. “Other” matters in the complaints table include unsightly premises, unsafe premises, overhanging branches, illegal camping and abandoned vehicles. There have been 30 involvements in the food safety and public health aspects of events conducted in the City.
ITEM 6.2
PAGE 64 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
Animal Control At the end of March Council records disclosed 4,136 registered dogs. Council has received 384 complaints about dogs and have been investigated and closed. To the end of March 105 infringement notices had been issued for breaches of the Dog Control Act 2000.
Risk and Statutory Compliance Incident Reports During the months of February and March 2017 Council recoded a range of internal and external “incidents�. These included personal Injuries such as trips and falls causing strains and sprains and unfortunately one incident of a needle stick. Motor vehicle incidents were restricted to minor accidents or minor damage to vehicles. All incidents are investigated to determine whether any fault lies with Council or whether Council infrastructure, such as a footpath, is in need of repair to avoid any further accidents or injuries. Where appropriate incidents are reported to Council’s insurer.
ITEM 6.2
PAGE 65 Report to Infrastructure Works and Development Committee meeting on 10 April 2017
COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.
FINANCIAL IMPLICATIONS Any financial implications arising out of this report will be reported separately to Council.
RISK IMPLICATIONS There are no specific risk implications as a result of this report.
CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in February and March 2017.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Development and Health Services Report be received and noted.
Author: Position:
Brian May Development Manager
Endorsed By: Position:
ITEM 6.2
Matthew Atkins Deputy General Manager
PAGE 66 Infrastructure Works and Development Committee meeting Agenda 10 April 2017
7.0
CLOSED SESSION
RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015, the following be dealt with in Closed Session.
Item No
Matter
Local Government (Meeting Procedures) Regulations 2015 Reference
7.1
McCall Terrace Stormwater Improvements
15(2)(i)
PAGE 67 Infrastructure Works and Development Committee meeting Agenda 10 April 2017
OUT OF CLOSED SESSION RECOMMENDATION That the Committee move out of Closed Session.
8.0
CLOSURE
There being no further business the Chairman declared the meeting closed at ……. pm.