Agenda infrastructure works and development committee 9 october 2017 by Devonport City Council

NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, on Monday 9 October 2017, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.

Paul West GENERAL MANAGER 4 October 2017

AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 9 OCTOBER 2017 AT THE COUNCIL CHAMBERS AT 5:30PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0

PROCEDURAL............................................................................................. 2

3.1

PUBLIC QUESTION TIME ...................................................................................................................... 2

3.2

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3

4.0

TENDERS ................................................................................................... 4

4.1

Tender Report Contract CT0212 Devonport Road Renewal (Bay Drive to Mersey Road) (D493066) .............................................................................................................................. 5

5.0

INFRASTRUCTURE AND WORKS REPORTS ......................................................... 9

5.1

Mersey Bluff Cemetery (D491078) ................................................................................................ 9

5.2

Chalmers Lane - Traffic and Parking (D492009) ....................................................................... 16

5.3

Street Lighting Bulk Changeover (D467877) ............................................................................. 22

5.4

Formby Road Car Park - Review of Accessible Spaces (D489785) ...................................... 27

6.0

INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 35

6.1

Infrastructure and Works Report (D486838) .............................................................................. 35

6.2

Development and Health Services Report (D488292) ............................................................ 51

7.0

CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 59 Out Of Closed Session .................................................................................. 60

8.0

CLOSURE ................................................................................................ 60

PAGE 1 Infrastructure Works and Development Committee meeting Agenda 9 October 2017

Agenda of a meeting of the Devonport City Council’s Infrastructure Works and Development Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 9, October 2017 commencing at 5:30pm. PRESENT Present Chairman

Apology

Ald L M Perry Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews Ald A L Rockliff

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

2.0

DECLARATIONS OF INTEREST

PAGE 2 Infrastructure Works and Development Committee meeting Agenda 9 October 2017

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with Councilâ&#x20AC;&#x2122;s Public Question Time Policy (Min No 159/17 refers): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (Meeting Procedures) Regulations 2015.

Public participation will be the first agenda item following the formal motions: Apologies, Minutes, Declarations of Interest.

Questions without notice will be dependent on available time at the meeting (with a period of 30 minutes set aside at each meeting).

A member of the public who wishes to ask a question at the meeting is to state their name and address prior to asking their question.

A maximum of 2 questions per person are permitted.

A maximum period of 3 minutes will be allowed per person.

If time permits, a third question may be asked once all community members who wish to ask questions have done so. A time limit of 2 minutes will apply.

Questions are to be succinct and not contain lengthy preamble.

Questions do not have to be lodged prior to the meeting, however they will preferably be provided in writing.

10.

A question by any member of the public and an answer to that question are not to be debated.

11.

Questions without notice and their answers will be recorded in the minutes.

12.

The Chairperson may take a question on notice in cases where the questions raised at the meeting require further research or clarification, or where a written response is specifically requested.

13.

Protection of parliamentary privilege does not apply to local government and any statements or discussion in the Council Chambers, or any document produced, are subject to the laws of defamation.

14.

The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so in accordance with the Public Question Time Policy.

PAGE 3 Infrastructure Works and Development Committee meeting Agenda 9 October 2017

3.2

QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 4 Infrastructure Works and Development Committee meeting Agenda 9 October 2017

4.0

TENDERS

In accordance with Section 22(1) of the Local Government Act 1993 Council has delegated powers to the Infrastructure and Works Committee to accept tenders for activities related to the functions of the Committee to the extent of the estimates for the current financial year (Min 198/15 refers). The following item is listed on the agenda for this meeting of the Infrastructure and Works Committee. 4.1

Tender Report Contract CT0212 Devonport Road Renewal (Bay Drive to Mersey Road)

The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2017/2018 financial year. Contract Contract - CT0194-01 – Supply, Delivery and Placement of Hot Mix Asphalt Contract - CT1094-02 – Supply, Delivery and Placement of Bituminous Surfacing Contract – CT0189 Buster Road Renewal

Contract – CT0175 Victoria Parade Carpark Reconstruction Contract – CT0205 Torquay Road Reconstruction

$ Value

Min Ref/ Meeting Date Council 120/17 24/7/2017

Contract Period

Extension Options

August to December 2018

Not Applicable

October to March 2018

Not Applicable

$173,790

Roadways Pty Ltd

Council 121/17 24/7/2017

September to December 2017 September to December 2017 October to December 2017

Not Applicable

$683,130

IWC 27/17 14/08/2017

Not Applicable

$335,324

Kentish Construction & Engineering Co Pty Ltd ATM Civil construction

Not Applicable

$270,897

Kentish Construction & Engineering Co Pty Ltd

Council 183/17 25/09/2017

(Excluding GST)

$326,646

Contractor Roadways Pty Ltd

Council 152/17 28/08/2017

PAGE 5 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

4.1

TENDER REPORT CONTRACT CT0212 DEVONPORT ROAD RENEWAL (BAY DRIVE TO MERSEY ROAD) File: 33887 D493066

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report seeks Council’s approval to award Contract CT0212 Devonport Road Renewal (Bay Drive to Mersey Road) to Civilscape Contracting Tasmania Pty Ltd.

BACKGROUND This report considers tenders received for “Devonport Road Renewal Bay Drive to Mersey Road” listed within the 2017/18 capital expenditure budget. This project involves the renewal of the pavement, kerb & channel, stormwater lines, footpaths and traffic islands. Devonport Road is subject to high traffic volumes and high numbers of heavy vehicles. This location is a particularly difficult site due to the geometry and therefore costs are generally higher due to additional traffic and safety management requirements. There has been substantial deterioration of the road in the last year. The current condition of the road is poor and requires intervention to prevent a large ongoing increase in maintenance costs. There is also a history of crashes at this site, mainly rear-end type crashes between vehicles on Devonport Road approaching Mersey Road. The design incorporates a change of alignment of Devonport Road, to lower approach speeds and create a safer environment for vehicles turning left onto Mersey Road, while still accommodating the heavy vehicles that use this route. The design is shown below.

ITEM 4.1

PAGE 6 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.

DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from four companies. tenders and are summarised in table 1.

All tenders received were conforming

TABLE 1 No. Tender

Status

1 2 3 4

Conforming Conforming Conforming Conforming

Civilscape Contracting Tasmania Pty Ltd Mile High Contracting Pty Ltd Hardings Hotmix Pty Ltd Kentish Construction and Engineering Company Pty Ltd

Tender Price (ex GST) $274,549 $300,192 $319,183 $344,635

As highlighted in the above table Civilscape Contracting Tasmania Pty Ltd tender of $274,549 is the lowest price. The Tender Planning and Evaluation Committee has considered the tenders against each of the selection criteria, these being: •

Relevant Experience

•

Quality, Safety and Environmental Management ITEM 4.1

PAGE 7 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

•

Methodology

•

Price

The evaluation by the committee indicates that Civilscape Contracting Tasmania Pty Ltd scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes were prepared and confidential copies can be made available upon request by Aldermen.

COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 2 September 2017 and tenders were also advertised on Council’s website. The key aspects of the design and the reasons for the changes to the intersection layout will be communicated to the public prior to the start of construction.

FINANCIAL IMPLICATIONS The 2017/18 capital expenditure budget includes an allocation for two projects with a combined budget of $350,000 as shown in table 2. TABLE 2 No.

Tender

1 2

Devonport Road Renewal Bay Drive to Mersey Road Devonport Road Footpath Renewal Bay Drive to Mersey Road TOTAL

Price (ex GST) $275,000 $ 75,000 $350,000

The tender received from Civilscape Contracting Tasmania Pty Ltd is $274,549. breakdown of the budget for this project is summarised below in table 3.

The

TABLE 3 No.

Tender

1 2 3 4

Contract CT0212 Project management/administration ($22,000 spent to date) TasNetworks relocation (estimate only) Construction contingency TOTAL

Price (ex GST) $274,549 $ 30,000 $ 5,000 $ 27,455 $337,004

The risk of unforeseen variations on this project is low and the contingency allowance has been set at 10% of the contract amount.

RISK IMPLICATIONS To minimise risk, the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.

CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Civilscape Contracting Tasmania Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract CT0212 Devonport Road Renewal (Bay Drive to Mersey Road).

ITEM 4.1

PAGE 8 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

ATTACHMENTS Nil

RECOMMENDATION That the Infrastructure, Works and Development Committee in relation to Contract CT0212 Devonport Road Renewal (Bay Drive to Mersey Road) and in accordance with the delegated authority provided to it by Council under Minute 198/15: a)

award the contract to Civilscape Contracting Tasmania Pty Ltd for the tendered sum of $274,549 (ex GST);

note that the TasNetworks relocations for the project are estimated to cost $5,000 (ex GST);

note that design, project management and administration for the project are estimated to cost $30,000 (ex GST); and

note a construction contingency of $27,455 (ex GST) is included.

Author: Position:

Shannon Eade Project Management Officer

Endorsed By: Position:

ITEM 4.1

Matthew Atkins Deputy General Manager

PAGE 9 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

5.0

INFRASTRUCTURE AND WORKS REPORTS

5.1

MERSEY BLUFF CEMETERY File: 30417 D491078

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.3.1

Develop and implement initiatives to preserve and maintain heritage buildings, items and places of interest within the City of Devonport

SUMMARY To inform Council of the request from Mr Jim Ritchie to acknowledge those people buried in the original Mersey Bluff Cemetery site and to consider how best to proceed.

BACKGROUND Council records show that Mr Ritchie first contacted Council regarding the Mersey Bluff Cemetery in February 2017 as part of Council’s budget consultation process. After some communication with Mr Ritchie he was advised that his request would be considered as part of the Bluff Master Plan development which would be undertaken by Council during the 2017/18 financial year. Mr Ritchie wrote to Council again (letter dated 1 August 2017) requesting installation of plaques at the Mersey Bluff Cemetery to physically acknowledge the 346 people buried at the original cemetery site. A copy of the letter is attached. The request received from Mr Ritchie requests that Council install two plaques at the current site of the headstones. He made some suggestion in his letter that others may be interested in funding the plaques but finished his letter requesting “Council seriously consider installing the plaques”. There are six cemeteries in Devonport as listed below. These cemeteries operate under various ownership and operational models. • Don Congregational Cemetery • The General Cemetery • Mersey Vale Memorial Park • St. Olave’s Anglican • Pioneer Park • Mersey Bluff Cemetery Further details are available in the Devonport City Council Cemetery Strategy 2011-2030 which is available on Council’s website. The Mersey Bluff Cemetery was closed in 1922, other than for some pre-booked family plots. The Cemetery was converted to parkland in 1963 and the remaining headstones were relocated together in one corner of the original cemetery reserve. Several years ago the Rotary Club of Devonport North Inc. undertook some maintenance of the headstone and arranged them in a manner for easy observation. Some queries have been raised regarding the headstones being in a horizontal position rather than vertical, however this is considered a better approach to discourage further vandalism. ITEM 5.1

PAGE 10 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION Council developed and adopted a Cemetery Strategy (Strategy) in 2011. An annual status update report is provided to Council through the Infrastructure, Works and Development Committee detailing the status of the actions from the Strategy. The last update was provided in April 2017. One of the objectives of the Strategy is ‘Historical management and access to old cemeteries and information is improved for locals, tourists and interstate visitors’. Several actions have been carried out to deliver this objective: •

Signage has been installed at the General Cemetery that details the burial records for the cemetery.

•

A report was commissioned to provide a significant assessment and management guide for the Bluff Cemetery in late 2013. The report was written specifically for the preservation and interpretation of the Mersey Bluff Cemetery. The report was intended to assist Council in their management, interpretation and conservation of the Mersey Bluff Cemetery, its landscape and views. It also considered potential for archaeological remains and assessed the heritage significance. Based on this significance and Council’s statutory obligations, recommendations and appropriate methods were presented to facilitate the preservation and care of the cemetery.

•

Devonport North Rotary Club installed new fencing around the Mersey Bluff Cemetery and created mulched garden beds for the headstones. This work has made the maintenance of the Mersey Bluff Cemetery significantly easier.

•

Copies of publications produced by the Tasmanian Family History Society Inc, detailing the history of the Devonport Mersey Bluff Pioneer Cemetery and the Old Don Congregational Cemetery, have been purchased and are available from Council by the public upon request.

To date the focus for delivery of the Strategy has been the development and implementation of the Mersey Vale Memorial Park Master Plan to meet the current interment demands. The Memorial Garden has been designed and constructed as well as installation of the new burial area. For this reason, the remaining actions in the Strategy regarding Devonport’s historical cemeteries are listed for a longer-term delivery. The photos below were taken recently and show that the Mersey Bluff Cemetery is well maintained, however there is no signage to either direct visitors to the cemetery or explain the history of the cemetery. Installing a blade sign on Coles Beach Road together with a sign detailing the full list of names of the people buried in the original Mersey Bluff Cemetery together with information about the original cemetery site could address the request from Mr Ritchie.

ITEM 5.1

PAGE 11 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

It is acknowledged that tracing family history is very popular in the community. The Mersey Vale Memorial Park cemetery search section of Council’s website is one of the most used sections of the website. Council receives regular feedback from the public if this section of the website is not available. Currently Council’s website only includes information for Mersey Vale Memorial Park. It does not include any detailed information relating to Mersey Bluff Cemetery, Pioneer Park Cemetery, the General Cemetery, the Congregational Cemetery or St Olave’s Anglican Cemetery. It also doesn’t provide advice to someone tracing their family history where they may find further information. Providing details about each cemetery and the names of people buried at those cemeteries could also address the request from Mr Ritchie.

COMMUNITY ENGAGEMENT No community engagement has been undertaken as a result of this report.

FINANCIAL IMPLICATIONS The installation of signage and providing additional information on Council’s website can be completed within the current operational budget resources.

RISK IMPLICATIONS There is a risk that the recommendation may not satisfy Mr Ritchie’s request.

CONCLUSION Since the adoption of Council’s Cemetery Strategy in 2011 several actions have been delivered. Mr Ritchie requested Council consider acknowledging the 346 people buried in the original Mersey Bluff Cemetery site. Installation of blade signage on Coles Beach Road to direct visitors to the cemetery, an interpretive sign detailing the history and listing the names of those buried and updating the information provided on Council’s website may assist in addressing the concerns raised by Mr Ritchie.

ATTACHMENTS ⇩ 1.

Bluff cemetery - James Ritchie

RECOMMENDATION That it be recommended to Council that the report of the Infrastructure and Works Manager regarding the Mersey Bluff Cemetery be noted and that Council: a)

install blade signage on Coles Beach Road to direct visitors to the cemetery;

install an interpretive sign detailing the history of the cemetery and listing the names of each person buried in the original Mersey Bluff Cemetery; and

update the information provided on Council’s website relating to cemetery burial information.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.1

Matthew Atkins Deputy General Manager

PAGE 12 Bluff cemetery - James Ritchie

ATTACHMENT [1]

ITEM 5.1

PAGE 13 Bluff cemetery - James Ritchie

ATTACHMENT [1]

ITEM 5.1

PAGE 14 Bluff cemetery - James Ritchie

ATTACHMENT [1]

ITEM 5.1

PAGE 15 Bluff cemetery - James Ritchie

ATTACHMENT [1]

ITEM 5.1

PAGE 16 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

5.2

CHALMERS LANE - TRAFFIC AND PARKING File: 19377 D492009

RELEVANCE TO COUNCILâ&#x20AC;&#x2122;S PLANS & POLICIES Councilâ&#x20AC;&#x2122;s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report considers the traffic and parking concerns raised by residents of Chalmers Lane and proposes actions to address these concerns.

BACKGROUND Chalmers Lane is a roadway off the northern end of Percy Street providing access to properties in the lane as well as some with a North Street address. An aerial photo is shown in Figure 1.

Figure 1: Chalmers Lane The road reserve width is 7 metres. The road width varies from 4.1 metres to 4.5 metres between kerb faces. A photo showing the typical layout of Chalmers Lane is shown in Figure 2.

ITEM 5.2

PAGE 17 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Figure 2: Chalmers Lane facing west Council’s Road Network Strategy 2016 classifies Chalmers Lane as a ‘minor access’. The function of this type of road is to provide access to properties. A ‘minor access is typically one lane of traffic, with a 6 metre carriageway in a 15 metre road reserve. Sixteen dwellings have their sole vehicle access onto Chalmers Lane. Although no traffic counts have been undertaken in Chalmers Lane, NSW Roads and Maritime Services’ Guide to Traffic Generating Developments states the average dwelling generates 7.4 daily vehicle trips. This would equate to around 118 vehicles per day on Chalmers Lane. One new dwelling is under construction and an existing property was recently subdivided, meaning an additional dwelling is likely to be constructed in the near future. These two dwellings are likely to increase traffic on Chalmers Lane by around 15 vehicles per day. There are no parking controls on Chalmers Lane. However, the Tasmanian road rules require that when parking on-street, 3 metres be left clear for other vehicles to pass. This is shown in Figure 3 below. A typical car is 1.9 metres wide plus mirrors. This means that parking is prohibited on most streets less than 4.9 metres wide.

Figure 3: ‘Where to Park’ – Tasmanian Road Rules Dwellings in Chalmers Lane have off-street parking, although most dwellings appear to lack any provision for visitor parking. In June 2017, a letter was received from residents of Chalmers Lane which raised a number of concerns. A copy of the letter is attached. Subsequently a meeting with ITEM 5.2

PAGE 18 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

residents occurred, where residents’ concerns were discussed. The residents expressed concerns about: •

Difficulty manoeuvring around vehicles parked on-street in Chalmers Lane

•

Difficulty passing other vehicles in Chalmers Lane

This report considers these issues and proposes actions to resolve them.

STATUTORY REQUIREMENTS Section 21 of the Local Government Highways Act 1982 describes Council’s responsibility for road maintenance. It states: “… the corporation of a municipality is charged with the duty of maintaining the local highways in the municipality that are maintainable by the corporation as shown on its municipal map, and, in any particular case, it shall discharge that duty in such manner as, having regard to all the circumstances of the case, it considers practicable and appropriate.” This report discusses what is practicable and appropriate for Chalmers Lane. Section 208(7) of the Road Rules 2009 describes the requirements for parking on a street that does not have line marking or other parking controls. It states: “If the road does not have a continuous dividing line or a dividing strip, the driver must position the vehicle so there is at least 3 metres of the road alongside the vehicle that is clear for other vehicles to pass, unless otherwise indicated by information on or with a parking control sign.” Council’s parking officers are delegated to enforce this section.

DISCUSSION The width of both the road and the road reserve in Chalmers Lane is less than Council’s strategic requirements. If being constructed today, the road reserve and road width would be wider. Residential developments currently under construction will have vehicle access to Chalmers Lane resulting in an increase of traffic. The potential for future development accessing Chalmers Lane is possible, with a number of properties potentially developable or subdividable, subject to Council approval. These developments will result in an increase in traffic and increases the likelihood of two vehicles having to pass in Chalmers Lane. The width of Chalmers Lane allows two normal size cars to pass, but with very little clearance. Larger vehicles would not be able to pass a car or another larger vehicle. The width of Chalmers Lane does not allow for parking as a parked vehicle would not leave the 3 metres required by the Tasmanian Road Rules. Residents’ concerns about parking in Chalmers Lane show that vehicles are currently parking illegally, failing to leave 3 metres. This indicates that the compliance with and awareness of this road rule is poor. The nearest legal on-street parking is in Percy Street or North Street. Options 1.

Increasing the road width Increasing the width of Chalmers Lane is not possible without land acquisition, relocating power poles and construction of significant retaining structures. This is not good value for Council and is unlikely to be supported by residents or the wider community. ITEM 5.2

PAGE 19 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Resolving parking in Chalmers Lane Given that the one of the residentsâ&#x20AC;&#x2122; concerns was difficulty manoeuvring around vehicles parked on-street, then vehicles must be regularly parking in Chalmers Lane, despite the Lane not being wide enough to allow legal parking. This indicates there is a poor understanding of this road rule. The residents can be made aware that parking is prohibited in the narrow parts of Chalmers Lane under the Tasmanian Road Rules. This can be done using education rather than enforcement. Some residents may rely on on-street parking for visitor parking, so this option may be disliked by some residents, but is an improvement for the majority. If the education process is successful, then there will need to be an evaluation period to see whether this also addresses the residentsâ&#x20AC;&#x2122; concerns about vehicles passing. This evaluation period could be completed by early 2018.

Resolving passing in Chalmers Lane If two vehicles passing continues to be a concern for residents, then a possible solution would be to change parts of the southern kerb to mountable kerb and install a concrete strip behind the kerb within the available road reserve. This will only be possible in some parts of the lane due to power poles, retaining walls and ground levels behind the kerb, but will enable vehicles to mount the kerb and provide opportunities for wider vehicles to pass. Figure 4 shows some of the constraints affecting this option. This option requires further investigation but is likely to cost up to $30,000. The need for this option can be determined once the success of the education process is evaluated.

Figure 4: Proximity of property boundary and power poles Given the low traffic volumes and the small number of impacted residents, this project is unlikely to be a high priority for capital expenditure, but could be considered as part of future budget deliberations. Summary of options Increasing the road width is not a feasible option. ITEM 5.2

PAGE 20 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Educating the residents about the road rules related to parking in a narrow street is a sensible and low cost way of resolving the residents’ concerns about vehicles parked onstreet in Chalmers Lane. This option may also resolve the residents’ concerns about passing other vehicles in Chalmers Lane, but this will take some time to evaluate. If passing other vehicles in Chalmers Lane remains a concern of the residents, the capital work can be considered, involving changing the kerb type and pouring a concrete strip behind the kerb at suitable locations on the other side of Chalmers Lane.

COMMUNITY ENGAGEMENT A letter from Chalmers Lane residents was received in June 2017 and a subsequent meeting occurred. The residents will be informed of the outcome of this report and consultation will be undertaken again to evaluate the success of the education process.

FINANCIAL IMPLICATIONS There are no financial implications resulting from this report. Capital works that may be proposed would need to be considered as part of future budget deliberations.

RISK IMPLICATIONS The continuation of parking in Chalmers Lane will impact the ability of Chalmers Lane to function as required by Council’s Road Network Strategy 2016 – to provide access to properties.

CONCLUSION Chalmers Lane is not wide enough for vehicles to legally park on-street. Parked vehicles are causing issues for other vehicles traveling in the lane. Educating the residents of Chalmers Lane about the road rules related to parking in a narrow street should address the concerns raised with Council. If, after a period of evaluation, vehicles passing each other in Chalmers Lane is still an issue, then capital work to change the kerb type and construct a concrete strip behind the kerb at suitable locations should be considered as part of budget deliberations.

ATTACHMENTS ⇩ 1.

Residents Of Chalmers Lane - Development Concerns

RECOMMENDATION That it be recommended to Council that the report of the City Engineer be noted and that Council: a)

write to the residents regarding the road rules related to parking in a narrow street; and

Council receive a report in 2018 evaluating the outcomes of the education option prior to finalisation of the 2018/19 budget.

Author: Position:

Michael Williams City Engineer

Endorsed By: Position:

ITEM 5.2

Matthew Atkins Deputy General Manager

PAGE 21 Residents Of Chalmers Lane - Development Concerns

ITEM 5.2

ATTACHMENT [1]

PAGE 22 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

5.3

STREET LIGHTING BULK CHANGEOVER File: 27349 D467877

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.1.1

Lead and actively promote the adoption of practices that support the sustainable use of energy and other natural resources by Council, businesses and the community

SUMMARY This report is to update Council on the North-West Tasmanian Councils Street Lighting Bulk Changeover Business Case and to recommend how best to progress.

BACKGROUND There has been considerable discussion regarding street lighting in recent years throughout Tasmania. The discussion has centred around Light Emitting Diode (LED) technology and the reduced cost to operate this technology. Hobart and Glenorchy Councils have already changed over to LED technology funded by a Federal Government Grant. Northern councils are currently collaborating to deliver a bulk changeover of over 9,000 residential street lights. The funding for that project varies between Councils with some using Roads to Recovery grant funding. In Devonport, the street lights are currently owned, maintained and replaced under a negotiated arrangement with TasNetworks. Council pay a fixed tariff per light for this service, in addition to the electricity charge. The Local Government Association of Tasmania (LGAT) on behalf of the seven North-West councils commissioned Ironbark Sustainability to prepare a business case for the bulk changeover of residential street lights to LED’s and the final report/business case has now been received. Council has the option of proceeding with the changeover, which would involve paying out TasNetworks for the remaining life of the existing lamps and purchasing and installing new LED lights. These lights would then become Council assets, with Council paying a reduced tariff (private tariff) to TasNetworks for maintenance only. Alternatively, Council can continue its arrangement with TasNetworks who own, maintain and replace the lighting based on a set tariff (public tariff) per light. TasNetworks have committed to progressively changing the existing lighting stock to LED technology. In addition to the applicable tariff under each option, the electricity charge reduces as the number of LED’s increases. The Ironbark report details a financial analysis of the options to deliver energy efficient street light replacements for residential street lights across North-West Tasmania. A full copy of the business case and a subsequent sensitivity analysis has been previously provided to Aldermen as part of a Workshop discussion paper. Council’s annual operating costs for street lighting is budgeted in 2017/18 to be $753,800.

ITEM 5.3

PAGE 23 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

STATUTORY REQUIREMENTS Section 21 of the Local Government (Highways) Act 1982 states: (1)

Subject to this Act, the corporation of a municipality is charged with the duty of maintaining the local highways in the municipality that are maintainable by the corporation as shown on its municipal map, and, in any particular case, it shall discharge that duty in such manner as, having regard to all the circumstances of the case, it considers practicable and appropriate.

Section 32 of the Local Government (Highways) Act 1982 states: (2)

The corporation of a municipality may light, or arrange for the lighting of, a local highway within the municipality or a public place in the municipality that is not a local highway.

DISCUSSION There are 2,656 street lights in Devonport that could be replaced with more energy efficient LED lights. These include around 1,900 mercury vapour 80 watt lights which are relatively old technology and around 700 compact fluorescent 42 watt lights which are newer technology. It is proposed that these lights would be replaced with 14 watt LED lights. The business case prepared by Ironbark Sustainability details two options available to Council regarding the changeover of street lights to LED technology: •

Scenario 1 - bulk changeover: Council replace residential street lights with LED technology and take over ownership of the lights. TasNetworks will continue to provide maintenance services. The capital cost for this option is in the order of $1.6M providing forecasted cumulative savings over 20 years of between $3.8M and $5.8M off the operating and maintenance costs of the street lights. The business case demonstrated that capital investment in Scenario 1 would result in an Internal Rate of Return of 15% to Council. A significant change would be that as Council would own the lights and be charged the private light tariff which does not include the allowance for replacement costs of lights. Council would need to pay for the replacement light fittings and additional operational costs would be incurred as a result of the resources required to manage the new assets. Depreciation expenses would also be applicable.

•

Scenario 2 - continue progressive changeover: Continue the existing TasNetworks LED roll out program, assuming lights will be replaced over 10 years and ownership of lights will remain with TasNetworks. The capital cost for this option is nil and provides forecasted cumulative savings over 20 years of between $0.6M and $2.6M. These lights would continue to be charged the public light tariff which includes an allowance for light replacements. As street lights fail or are damaged TasNetworks have now committed to replacing the fittings with LED technology. TasNetworks have committed to have 60% of all replaceable lights changed over to LED technology within 3 years and the remaining fittings replaced with LED technology within 10 years. TasNetworks have indicated that they expect to replace 1,700 of the oldest street lights in Devonport by the end of 2019/20. ITEM 5.3

PAGE 24 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

The two main drivers for changing over the street lights to LED technology are reducing costs and energy consumption. The following table provides a summary of the estimated outcomes for each scenario. Scenario 1

Scenario 2

Difference after 20 years

2,656

Time taken to replace all lights with LED technology

2 years

10 years

8 years

Cost to Council

$1.6M

Cumulative opportunity costs

$0.8M

Nil

$0.8M

$2.0M to $3.2M

$0.48M to $1.6M

$1.5M

2,196

1,983

2016/17 Tariff per light

Private - $63

Public - $116

Replacement costs

Not included

Number of lights to be replaced

Cumulative net savings over 20 years Cumulative greenhouse savings from commencement (t CO2 -e)

($610 per light) Operational Costs to manage assets

$15,000 per year

213 (10%)

Included Same as existing

The business case does not include any allowance for depreciation. Considering a lamp life of 20 years this expense is likely to be in the order of $80,000 pa. The financial modelling is based on electricity supply and/or maintenance costs remaining in line with the normal rate of inflation. Any significant increase in energy supply costs in the initial period would improve the financial benefits of scenario 1. From an environmental perspective, the difference between the two scenarios is not significant. Either option results in a reduction in greenhouse gas emissions with option 1 estimated to be 10% greater over the 20-year period than option 2.

COMMUNITY ENGAGEMENT No community engagement has been undertaken as a result of this report.

FINANCIAL IMPLICATIONS Council budgeted $754,000 for the operation and maintenance of street lighting in the 2017/18 financial year. This cost is based on the number of lights, wattage of the lights and the annual tariff set by TasNetworks and the power supply charge from Aurora. Scenario 1 - If Council decide to progress with scenario 1, funding of $1.6M in the 2018/19 capital budget would need to be considered. No allowance has been made in the Councilâ&#x20AC;&#x2122;s Financial Management Strategy, therefore other projects would need to be deferred or the project funded from debt or cash reserves (both of these options are under pressure with other commitments). Operational savings would begin from the later part of 18/19, with depreciation also being incurred from this time. Scenario 2 - No additional funding is required for this option as it is basically a continuation of the status quo. Although operational savings will not be as great, benefits will begin from 2019/20 onwards, without any depreciation impacts. ITEM 5.3

PAGE 25 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

RISK IMPLICATIONS •

Corporate and Business The current negotiated arrangements with TasNetworks requires minimal Council staff resources. The risk of a bulk changeover funded by Council is the added demand on resources to manage the infrastructure.

•

Asset & Property Infrastructure The life of LED technology is generally longer than conventional street lamps and it can be expected that there would be a lower failure rate, however the risk of project failure for the bulk changeover (for example mass defects) would be with Council after the initial warranty period.

•

Political/Community Expectation There is an expectation from some sectors of the community that lighting should be changed over to LED technology to reduce cost and energy consumption.

•

Risk Management Practices Section 6.3 of the Ironbark report/business case identifies a number of risks and provides comments on opportunities to manage/minimise those risks.

•

Technology Changes LED technology is advancing and the cost of the technology is reducing all the time. The risk of a bulk changeover now is the lower cost of that same technology in the future. The technology that will become available is likely to be further refined in terms of light quality, efficiency and life expectancy.

•

Energy Costs Changes in energy costs either above or below inflation will impact the benefits of each option. Below inflation increases will make scenario 2 more attractive and above inflation increases will improve scenario 1 outcomes.

CONCLUSION LED technology is being rolled out for public street lighting and this will reduce electricity costs. Under the current arrangements based on TasNetwork ownership the light fittings will be progressively converted to LED over the next 10 years. Council has the option of taking on responsibility for street light ownership and install its own LED fittings, over the next two years. Council ownership would cost approximately $1.6M up front, however over a 20-year period savings from energy usage and tariff savings are likely to be in the order of $1.5M more than with the TasNetwork roll out. However, from a nett operating perspective a large portion of this saving would be offset by an increase in depreciation. Council ownership comes with extra risk in comparison to a continuation with the current arrangements. Considering Council’s other financial commitments at the present time, the additional risk of taking ownership and the quantum of potential savings, it is suggested that Council do not proceed at this point however reconsider as part of a future budget process, once outcomes are understood from those Councils who have changed.

ATTACHMENTS Nil ITEM 5.3

PAGE 26 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

RECOMMENDATION That it be recommended to Council that the report of the Infrastructure and Works Manager regarding bulk street light changeover be received and noted and that Council endorse scenario 2, being the continuation of the current TasNetworks ownership model.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.3

Matthew Atkins Deputy General Manager

PAGE 27 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

5.4

FORMBY ROAD CAR PARK - REVIEW OF ACCESSIBLE SPACES File: 12514 D489785

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report assesses the need for additional accessible car parking spaces in the Formby Road car park and considers options for the provision of same.

BACKGROUND At the June 2017 Council Meeting, it was resolved (Min 94/17 refers); “That Council request a staff report on the options which may be available for providing additional disabled car parking in the CMAX car park (Formby Road) be provided”. The car park The Formby Road car park has 171 spaces, of which 2 are designated accessible spaces. Part of the car park is below the CMax Cinema building, providing 39 spaces including the 2 accessible spaces under cover. Pedestrian egress points from the car park are: •

via the Hub Arcade to Rooke Street Mall

•

via Churcher’s Arcade to Stewart Street

•

two accesses to CMax Cinemas

•

via public laneway to Best Street

•

via Rivers store to Rooke Street Mall

•

onto Formby Road near the Visitor Information Centre (VIC)

•

via two private driveways to Stewart Street

It is assumed that all these accesses, except for the driveways to Stewart Street meet the necessary requirements for disability access. The various private accesses are subject to the opening hours of those businesses. Average occupancy of the car park between June 2017 and September 2017 in business hours was approximately 61%. No statistics specific to the utilisation of the accessible spaces are available. The car park is a pay and display car park. However, fees are not charged for the accessible spaces, consistent with Council’s current practice in pay and display car parks.

ITEM 5.4

PAGE 28 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

The car park is shown in Figure 1 below.

Figure 1: Formby Road car park Relevant Standards There are a number of relevant standards and guides that describe the requirements for accessible parking spaces. Australian Standard 2890.6 Parking facilities - Off-street parking for people with disabilities describes the dimensions of accessible parking spaces. The Standard also specifies the maximum ground slopes allowable. For the number of spaces required, the Standard refers to the National Construction Code (NCC). Australian Standard 1428.1 Design for access and mobility - General requirements for access describes the standard symbols required for an accessible parking space. The Standard also specifies the maximum ground slopes allowable for walkways and travel paths. Austroads Guide to Road Design â&#x20AC;&#x201C; part 6A pedestrian and cyclist paths provides details on the requirements of the bollard positioned in the shared area. Council has developed a standard drawing for accessible parking spaces which incorporates the relevant requirements from the above references. This is the standard required for any Council projects involving accessible parking spaces and is shown below.

ITEM 5.4

PAGE 29 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Figure 2: Accessible parking space layout The NCC classifies buildings by use and then sets the requirements for the number of accessible parking spaces based on the building class. Although the Formby Road car park is not a building, the buildings it serves are generally “a shop or other building for the sale of goods by retail or the supply of services direct to the public”, meaning that the Formby Road car park is attached to class 6 buildings. The properties adjacent to and served by the Formby Road car park are located within Council’s ‘Local parking area’ planning overlay. The properties within this area are exempt from the parking requirements of the Devonport Interim Planning Scheme 2013. Therefore, the parking requirements of these properties are generally considered to be met by Council’s on and off-street parking provision in the area. Section D3.5 Accessible carparking requires class 6 buildings with attached parking up to 1000 parking spaces to have “one disabled space for every 50 car parking spaces or part thereof”. The NCC requires four accessible parking spaces in a car park the size of Formby Road. Demographics Data from the Australian Bureau of Statistics (catalogue 4446.0, 2009) shows 19% of Australians have a disability. There are around 6,100 disability parking permits held by Devonport City Council residents, which is 24% of the population.

STATUTORY REQUIREMENTS Section 15 the Anti-Discrimination Act 1998 describes indirect discrimination: (1)

Indirect discrimination takes place if a person imposes a condition, requirement or practice which is unreasonable in the circumstances and has the effect of disadvantaging a member of a group of people who – (a

share, or are believed to share, a prescribed attribute; or

ITEM 5.4

PAGE 30 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

(b)

share, or are believed to share, any of the characteristics imputed to that attribute –

more than a person who is not a member of that group. (2)

For indirect discrimination to take place, it is not necessary that the person who discriminates is aware that the condition, requirement or practice disadvantages the group of people.

It is possible that Council could be indirectly discriminating against disabled people if an adequate number of accessible parking spaces are not provided.

DISCUSSION It is reasonable to consider that Formby Road car park is provided to meet the parking requirements of the surrounding properties. Therefore, the NCC requirements regarding the number of accessible parking spaces should apply and two additional accessible spaces should be created to provide four accessible parking spaces in the Formby Road car park. The number of disability parking permits held by Devonport City Council residents suggest that demand for these spaces is high. Council’s current practice of not charging for accessible spaces increases the demand for these spaces relative to standard parking spaces. An investigation was undertaken to determine the best location for the additional two accessible spaces. Some of the factors considered were: •

Proximity to pedestrian exits from the car park

•

Existing ground slopes

•

Resultant loss of standard parking spaces

•

Proximity to parking machine (if fees are charged in future)

The following locations were identified as potential locations for additional accessible parking spaces: 1.

South West corner – near Hub Arcade and Churcher’s Arcade – refer to Figure 3

Figure 3: Location in front of Churcher’s Arcade

ITEM 5.4

PAGE 31 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Converting three standard spaces into two accessible spaces with the required shared zone in between would provide the additional spaces required in a location that offers the best available access to the two arcades. The ground slopes in the area are steeper than the maximum allowable. To address this, asphalt and pavement level correction of around 250 square metres of the car park surface is required prior to the spaces being marked. This work is likely to cost around $20,000. On Sundays, the two arcades are closed, which means these spaces provide very poor pedestrian access to the surrounding areas. However, utilisation of the car park is likely to be low, so spaces closer to other egress points are likely to be available. This location is around 30 metres from the nearest parking machine, which may be reasonable, but the ground slopes between the parking spaces and the machine exceed the allowable slopes. This is an issue to consider if fees are charged in future. This location is feasible but due to the cost of construction, it may not be the preferred option. 2.

North West corner â&#x20AC;&#x201C; Best Street accessâ&#x20AC;&#x201C; refer to Figure 4

Figure 4: Location in front of Best Street pedestrian access Converting three standard spaces into two accessible spaces with the required shared zone in between would provide the additional spaces required in a location that offers the best available access to CMax Cinema, Rooke Street Mall (via Rivers Store) and Best Street via the public laneway. The ground slopes in this location are suitable, meaning that no level changes are required. This location is not easily identifiable while navigating the car park, so additional guide signs would be required to assist people to locate these spaces. This location is around 40 metres from the nearest parking machine. This is an issue to consider if fees are charged in future. This location is suitable. ITEM 5.4

PAGE 32 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Eastern side – near the VIC– refer to Figure 5

Figure 5: Location near VIC Converting three standard spaces into two accessible spaces with the required shared zone in between would provide the additional spaces required in a location that offers the best available access to the VIC. However, given the pending relocation of the VIC and the long distance from this location to the other egress points, this location is not considered suitable. 4.

Central in the car park– refer to Figure 6

Figure 6: Location in centre of car park This option involves utilising the existing walkway at the base of the CMax fire escape stairs as the shared zone, and requires the conversion of two standard spaces into accessible spaces. This option provides access to each of the egress points, although is at least 30 metres away from each access point and the ground slopes to the arcades in the south west corner are steeper than the maximum allowable for an accessible walkway. The ground slopes in this location are suitable, meaning that no level changes are required. ITEM 5.4

PAGE 33 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

The location is less than 10 metres from the parking machine, which would be suitable if fees are charged in future. This location is suitable although the distance to the nearest egress point may mean it is not the preferred option. During the investigation, some other relevant observations were made. •

The two existing accessible spaces fail to meet some of the relevant standard requirements and are not fully compliant as accessible spaces, meaning that they may have to be adjusted or relocated in future.

•

Many of the standard parking spaces do not meet the dimensional requirements for standard spaces, meaning that a redesign of the layout is required in future.

•

Lack of pedestrian accessibility throughout the car park is generally poor, meaning painted walkways could be considered in future.

•

Condition of the car park surface is poor, with renewal likely to be required in three to five years. This means that the above layout changes and the ground level changes required for option 1 could be incorporated into a future car park renewal project at a much lower cost.

•

Adding two accessible parking spaces will result in the loss of two to three standard spaces. This will reduce the overall capacity of the car park. However, considering current utilisation, a loss of three standard spaces will not adversely impact revenue.

Summary of options By comparing the options, the preferred option is in the north west corner, near CMax Cinema, Rooke Street Mall (via Rivers Store) and Best Street via the public laneway. This is due to the low construction cost and the proximity to uninterrupted egress points. The location in the south west corner near the arcades also provides excellent access when the arcades are open, so if the cost of adjusting the ground levels can be reduced by including this work in the full renewal of the car park in three to five years, then this becomes a viable option. Spaces at this location could potentially replace the two existing non-compliant accessible spaces. A summary of the options is shown in table 1. Option

Location

Suitability

Preferred

South west corner

Suitable, but high construction cost

Not now

North west corner

Suitable

Yes

East side

Not suitable

Central

Suitable, but further away from egress points

Table 1: Summary of options.

COMMUNITY ENGAGEMENT No community consultation has been undertaken in preparation of this report.

FINANCIAL IMPLICATIONS Application of line marking, symbols and installation of signs to create two accessible parking spaces in the north west corner of the car park is estimated to cost $2,000. This work could be accommodated within Council’s existing operational budget.

ITEM 5.4

PAGE 34 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Work to change ground levels as part of the renewal of the car park will need to be considered as part of future budget deliberations. No change in revenue is expected to result from converting three standard spaces to two accessible spaces.

RISK IMPLICATIONS Failure to provide the number of accessible parking spaces required by the NCC could be considered indirect discrimination.

CONCLUSION Two additional accessible parking spaces are required in the Formby Road car park to meet the requirements of the NCC. There are multiple standards and guides that determine the requirements for an accessible parking space. These requirements influence the assessment of options for additional accessible parking spaces. The best option for installing two additional spaces is in the north west corner, near the public laneway to Best Street. These spaces are near a number of egress points and are relatively inexpensive to install. Additional or alternative accessible spaces in the south west corner near the arcades can be considered as part of the full renewal of the car park, scheduled to occur in the next three to five years.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the report of the City Engineer in relation to accessible parking spaces in the Formby Road car park be received and that Council authorise the installation of two additional accessible parking spaces in the north west corner of the car park.

Author: Position:

Michael Williams City Engineer

Endorsed By: Position:

ITEM 5.4

Matthew Atkins Deputy General Manager

PAGE 35 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

6.0

INFRASTRUCTURE AND WORKS MONTHLY UPDATE

6.1

INFRASTRUCTURE AND WORKS REPORT File: 29528 D486838

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of August and September 2017.

BACKGROUND The report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are: • • • • • • • • • • • • •

Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycleways Streetscape Design (incl lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and Trails Public Buildings (incl public halls, toilets) Marine Structures (incl jetties, boat ramps) Recreation and open space planning

STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.

DISCUSSION 1.

2017/2018 Capital Works Program 1.1. Work is progressing well on the 2017/18 Capital Works Program. The monthly capital works report which combines both the physical progress and the financial status has been attached to this report. Overall the program is progressing as planned with no significant issues to report at this time. Items of note are outlined in detail below.

ITEM 6.1

PAGE 36 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

1.2. Victoria Parade lighting – a solar light has been installed at the Bluff exercise equipment area.

1.3. 42 Lawrence Drive Stormwater improvements – an additional pit and manhole have been installed to increase the capacity of the stormwater system.

1.4. Middle Road Offramp – construction has commenced to widen the offramp from the Bass Highway onto Middle Road. This project will enable vehicles to turn left without having to queue behind vehicles waiting to turn right. This project to improve a State Government asset is primarily funded by a grant from the Department of State Growth.

ITEM 6.1

PAGE 37 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

1.5. Spreyton Waste Transfer Station Wash Bay – installation of a wash bay has commenced.

1.6. Victoria Parade Boat Ramp Improvements – construction has commenced for the improvements to the boat ramp parking and walking track. The walking track will be constructed prior to the Australian Masters Games Opening Ceremony and then the carpark changes will be constructed.

1.7. Buster Road renewal – construction is progressing well on the renewal of Buster Road.

ITEM 6.1

PAGE 38 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

1.8. East Devonport fitness equipment – Council obtained a $97,054 grant from the Department of State Growth Community Infrastructure Fund to allow the project to progress. Community consultation will be undertaken in October and November. 1.9. Oldaker Street and Ronald Street roundabout safety improvements successfully obtained $140,000 grant from Federal Government’s black spot program to allow this project to progress. Design work will commence in October. 1.10. Griffiths Street pedestrian link – the design for this project has been completed and quotations have been sought. The scope of works includes a median refuge island on Griffiths Street, immediately south of the Coles car park access. This provides a safe pedestrian crossing at the point where most pedestrians are currently crossing the street. The median island will prevent semi-trailers from turning right out of this access. Consultation with retailers and transport companies has been undertaken with no objections. However, the property owner has objected to both the type and location of the crossing.

Management 2.1. The following table is a summary of the action requests for the Infrastructure and Works Department: Balance of Action Requests as at 28/7/2017 Number of Action Requests created in Aug & Sept Number of Action Requests completed in Aug & Sept Balance of Action Requests as at 27/9/2017

ITEM 6.1

421 456 463 414

PAGE 39 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

2.2. The following graph details the breakdown of the action requests completed during August and September:

Completed Action Requests Bi-monthly Breakdown

12%

Buildings 20%

Cemeteries Footpaths Parking

16%

Parks 7%

Roads Service Assistance Signage

Stormwater Trees & Weeds Waste Other

20%

Technical and Engineering 3.1. Stormwater modelling - Geoscience Australia (a Federal Government agency) has updated the Australian Rainfall and Runoff (ARR) guidelines that are used for the estimation of stormwater runoff and flood characteristics. ARR is an important tool for engineers and planners to ensure development does not occur in high risk areas and that infrastructure is appropriately designed. The 2016 guide replaces ARR 1987. The updated guide requires that storm intensity increases of 14-47% be allowed for when compared with the 1987 guide. Furthermore, allowing for future impacts of climate change requires that storm intensity increases of 31-69% be allowed for. Arguably these increased storm intensities have been experienced during some of the more extreme rain events over recent years. These increases in intensities will have a significant impact on the design and construction of Council’s stormwater network. New and upgrade projects will likely require pipe diameter 2-4 sizes (150-300mm) larger than would have previously been required, which increases costs and affects the capacity of the downstream network. It will also impact the requirements for developments and subdivisions. This issue will be addressed as part of the review of Council’s Stormwater Strategy which is currently underway. 3.2. Pedestrian Strategy Action Plan - A compliance audit of CBD footpaths has been undertaken. Results were generally poor with only 18% of paths and 5% of ramps rated as fully compliant on all the criteria established in Council’s Pedestrian Strategy 2016-2021. Work is now underway to assess the physical work required to achieve compliance at the sites. The sites that provide the ITEM 6.1

PAGE 40 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

best value for money will be proposed as part of the allocation in this year’s capital expenditure budget. Remaining sites will be proposed for future capital or operational budgets. Inspections will continue in the areas surrounding the CBD and in the Eastside Village later in 2017-2018. 3.3. Traffic counts have been undertaken on key routes around the new multi-level CBD car park so that pre-opening traffic data is available for comparison once the car park is operating. It is expected that traffic patterns will alter, and some works have been undertaken in preparation, notably resealing sections of Steele Street and the installation of traffic signals at Steele Street and Fenton Street. Best Street between Fenton Street and Edward Street will be resealed prior to the opening. 3.4. Bridges - Council have provided assistance to the Department of State Growth to implement their Emergency Management Plan for Tasmanian bridge infrastructure. As part of this project, the importance of each road bridge in Tasmania has been assessed against criteria including: •

Traffic volume

•

Heavy vehicle use

•

Availability of an alternative route

•

Nearby population density

Using these criteria, Council’s most critical bridges are the Horsehead Creek Bridge on Devonport Road and the Bishton Creek Culvert on Tarleton Street. The Department of State Growth will now continue to develop their plan, which next includes an assessment of the likelihood of these bridges being impacted in an emergency and may include strategies to safeguard these bridges or to implement plans should they be closed. 3.5. The following is a summary of the projects capitalised in August and September: Number of projects capitalised in Aug & Sept Total value of capitalisations in Aug & Sept Total value of Works in Progress (WIP) as at 27/09/2017 Number of projects awaiting capitalisation next month

46 $5.79M $33.6M* 1

* includes $29.5M LIVING CITY costs yet to be capitalised

3.6. Nine National Heavy Vehicle Regulator Assessments were completed in August and three were assessed in September. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued this year compared to previous years:

ITEM 6.1

PAGE 41 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

National Heavy Vehicle Regulator Assessments 25

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

2017

Average 2014-2016

Oct

Nov

Dec

3.7. The following graph details the Engineering Development Assessments that have been completed to date this year: Development Application Engineering Assessments 18 16 14 12 10

8 6 4 2

Building Assessments

42736

42767

42795

42826

42856

42887

42917

42948

42979

43009

43040

43070

Jan-17 8

Feb-17 16

Mar-17 14

Apr-17 7

May-17 17

Jun-17 12

Jul-17 6

Aug-17 11

Sep-17 12

Oct-17

Nov-17

Dec-17

Subdivision Assessments

Planning Assessments

Pre Assessments

ITEM 6.1

PAGE 42 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

3.8. 28 road reserve permits were issued in August, 18 permits were issued in September. The following graph details the Road Occupation Permits that have been issued this year compared to previous years: Road Occupation Permits 2017 14

0 Jan-17 6

Public

Feb-17 Mar-17 Apr-17 May-17 Jun-17 3 8 4 13 7

Jul-17 10

Aug-17 Sep-17 12 8

Tas Gas

Aurora/Telecommunication

NBN Co

Taswater

Oct-17

Nov-17 Dec-17

3.9. 156 Dial Before You Dig requests were processed in August and 101 in September. The following graph details the Dial Before You Dig requests that have been processed this year compared to previous years:

DBYD - Dial Before You Dig Requests 180 160 140 120 100 80 60 40 20 0

Jan

Feb Mar Apr May Jun

Jul

Aug Sep

2017

116 107 129 157 156 121 156 101

2014-2016 average

119

ITEM 6.1

157 122 122 113 110

Oct

Nov Dec

116

PAGE 43 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

3.10. 61 Section 337 Certificates were processed in August and 33 in September. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year compared to previous years:

337 Certificate Requests 70 60 50 40 30 20 10 0

Jan

Feb Mar Apr May Jun

Jul

Aug

Sep

2017

2014-2016 average

Oct 48

Nov Dec 44

Civil Works and Stormwater Maintenance 4.1. Maintenance in accordance with the Service Level Document, undertaken in August and September included: •

Road maintenance on Best Street, Laycock Road, Melrose Road and James Street

•

Footpath maintenance in Don View Crescent, Forbes Street, Sunbeam Crescent, Cocker Place, Tomarah Crescent and Ronald Street

•

Stormwater manhole maintenance at various locations

4.2. In October it is anticipated that civil works and stormwater maintenance works will include:

•

Re-sheeting of gravel roads

•

Road maintenance on Bovil Street, Tugrah Road, Clayton Drive and Lillico Road

•

Footpath maintenance in McBride Street and Caringa Place

Parks and Reserves Maintenance 5.1. Maintenance in accordance with the Service Level Document, undertaken in August and September included: •

Renovation of the garden beds behind the Surf Club Building at the Bluff

•

Changeover of sports grounds from winter sports to summer sports ITEM 6.1

PAGE 44 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

•

Ground preparation works of the baseball diamond at Maidstone Park and the turf wicket at Devonport Oval in preparation for the Australian Masters Games

•

Installation of a memorial seat at Mersey Vale Memorial Cemetery. The seat was donated by the Lowe Family and approved by Council.

5.2. In October, it is anticipated that parks and reserves maintenance works will include: •

Preparation of sports grounds for the Australian Masters Games

•

Tree maintenance

5.3. Mersey Vale Memorial Cemetery interment figures to date this financial year compared to previous years are as follows:

Mersey Vale Cemetery Interment Figures 18

0 Ash Interment - 2017

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Burial - 2017

average 2014-2016

ITEM 6.1

Oct

Nov

Dec

PAGE 45 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Building and Facilities Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in August and September included: •

Replace timber slats on the seating in front of the Arnold Richardson Grandstand at Girdlestone Park

•

Internal painting at the Devonport Recreation Centre

•

Vandalism Repairs at Bluff / Surf Club Amenities

•

Stain Picnic Shelters at Coles Beach

6.2. In October it is anticipated that building and facilities maintenance works will include: •

Painting of squash courts at the Devonport Recreation Centre

•

Installation of a new sink in the canteen at Byard Park

ITEM 6.1

PAGE 46 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Waste Management Operations 7.1. Waste Management Services were conducted in accordance with the Service Level Document during August and September. Items of note include: 565 drums were processed for DrumMuster in August and 763 were processed in September

•

7.2. The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station:

Waste & Recycling Monthly Figures 2500

2000

1500

1000

500

0 Jul-17 1100

Aug-17 1313

Sep-17 1260

Domestic Recycling (tonnes)

122

124

182

Domestic Waste (tonnes)

524

590

473

Total Waste to Landfill (tonnes)

Oct-17

Nov-17

Dec-17

Jan-18

Feb-18

Mar-18

Apr-18

May-18

Jun-18

7.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: July 2017

August 2017

Sept 2017

17/18 Total

16/17 Total

15/16 Total

Asbestos – large loads

1.74 tonnes

0 tonnes

0.18 tonnes

1.92 tonnes

11.02 tonnes

12.8 tonnes

Asbestos – small loads

17 m³

14 m³

15 m³

46 m³

205 m³

218m³

Mattresses

159

695

500

Vehicle Loads – up to 0.5m³

297

283

252

832

4,859

7,958

Vehicle Loads – 0.5m³ to 1.5m³

876

810

703

2,389

13,985

12,492

Vehicle Loads – 1.5m³ to 2m³

353

413

330

1,096

6,422

6,548

Truck Loads – landfill waste

23 tonnes

35 tonnes

26 tonnes

84 tonnes

315 tonnes

341 tonnes

Truck Loads – non-landfill waste

82 tonnes

228 tonnes

143 tonnes

454 tonnes

905 tonnes

958 tonnes

659 tonnes

744 tonnes

593 tonnes

1,996 tonnes

9,192 tonnes

9,376 tonnes

Item

DCC Garbage Trucks (Domestic & Commercial Collection Services)

ITEM 6.1

PAGE 47 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Steel Recycling

68 tonnes

53 tonnes

77 tonnes

199 tonnes

897 tonnes

843 tonnes

e-Waste

0 tonnes

9.9 tonnes

293

359

Tyres

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.

RISK IMPLICATIONS Any specific risk implications have been outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.

CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.

ATTACHMENTS â&#x2021;Š 1.

Capital Works Program - September 2017

RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 6.1

Matthew Atkins Deputy General Manager

PAGE 48 Capital Works Program - September 2017

ATTACHMENT [1]

Capital Works Income & Expenditure Report for September 2017 Funding 2017/18 Additional Funds Annual Budget Carried forward & adjustments

Expenditure 2017/18

Performance Measures

Balance

Total Budget Available

External Funding Included in Total

Actual

Commitments

Total Expenditure

Remaining Funds

Works Start

Works Completion

% Budget

Month

Spent

Sept - 17

Mar - 17

114,918

TBA

5,000

TBA

completed

Comments

Summary Open Space & Recreation Buildings & Facilities Stormwater Transport Living City Plant & Fleet Other Equipment

194,998 2,680,214 161,927 916,804 9,929,021 267,051 188,495 14,338,510

954,398 4,318,214 771,927 5,981,804 49,829,021 816,151 587,695 63,259,210

66,313

115,052

CP0130 Home Hill - Facility signage

5,000

CP0131 Path lighting - Victoria Parade, 250m from Cenotaph north CP0135 Meercroft Park - Re-clad external walls of change rooms

8,633

6,143

2,490

28,000

215

27,785

Dec - 17

CP0134 Mersey Bluff Playground - Shade Sail Renewal

28,000

Oct - 17

CP0136 Aquatic Ctr. O/door Filter vessels associated pipework and roof over

140,000

April - 18

May - 18

CP0137 Vietnam Veteran's Memorial - BBQ shelter renewal CP0138 Path Renewal Program CP0139 Aquatic Centre - replace shade covers north & west of 50m pool CP0140 Fitness Equipment East Devonport CP0141 Julie Burgess Pontoon Lights CP0142 Lovett St. Soccer Ground - new scoreboard & coach/players bench

80,000

425

79,575

Feb - 18

April - 18

0.0% Parts have been ordered and will be stored ready for work on site to be completed after summer season 0.5%

65,000 25,000

64,922 25,000

TBA Oct - 17

0.1% 0.0%

217,400 6,000 50,000

330 156 300

217,070 5,844 49,700

TBA Oct - 17 Jan - 18

TBA Oct - 17 Mar - 18

0.2% Pending grant 2.6% 0.6% Feb- March works - grant application in place

100,000 20,000

117

13,400

13,517

100,000 6,483

TBA Oct - 17

TBA Nov - 17

7,899

13,400

21,299

933,099

Total Capital Works

759,400 1,638,000 610,000 5,065,000 39,900,000 549,100 399,200 48,920,700

Open Space & Recreation CP0128 Signage Strategy Actions CP0129 Don River Rail Trail - Don to Tugrah gravel track

CP0143 Mersey Vale cemetery - Children's Area CP0144 Mersey Vale Cemetery - future columns for memorial garden Total Open Space & Recreation

217,400 6,000 50,000 100,000 20,000 759,400

Buildings & Facilities CB0059 Public Art CB0078 Works Depot â&#x20AC;&#x201C; Vehicle wash bay CB0085 D/Port Dog's Home - Construction of 2 pens CB0086 Payne Avenue toilet block CB0087 Devonport Football Club - roof

80,000 200,000 50,000

CB0080 Art Gallery Integration Project CB0089 Devonport rec. Centre - additional toilet in men's squash change rooms

1,300,000

13,400 2,381,267 1,850 1,661,968 48,128 97,563 3,066 4,207,241

21,299 2,493,714 106,261 1,958,748 5,722,670 113,780 25,758 10,442,232

134

954,398

23,418

107,371

72,310

80,000 200,000 50,000

287

2,849,425

39,127

8,000

723

1,549,425

7,899 112,447 104,412 299,463 5,674,542 16,218 22,692 6,237,672

194,998

8,000

66,313

TBA

88,785

18,586

Sept - 17

Oct - 17

287

80,000 200,000 49,713

TBA TBA Jan - 18

2,358,572

2,397,699

451,726

6,221

6,944

1,056

0.0% Signage for sports grounds will be installed prior to Masters Games 0.1% Survey being finalised for land acquisition 0.0% Signage to be installed once the branding for Home Hill is developed 71.2% 0.8% RFQ are being reviewed with expected works to be carried out in December 0.0% RFQ have been requested

0.0% 67.6%

RFQ have been requested

16 pillars to be installed

2.2%

23,418

16,475

933,099 1,824,500 665,666 4,023,056 44,106,351 702,371 561,937 52,816,978

TBA

Oct - 17

Oct- 17

0.0% 82.7% Construction progressing 0.0% 0.0% 0.6% 84.1% Contractor has been engaged 86.8% Project will be completed prior to Masters Games

CB0090 169 Steele St - Property purchase Total Facilities

1,211,868 7,499,250 8,711,118

1,638,000

1,000,000

2,680,214

4,318,214

112,447

ITEM 6.1

2,381,267

2,493,714

1,000,000

0.0%

1,824,500

57.7%

Purchase of site settled on 29/9/17

PAGE 49 Capital Works Program - September 2017

ATTACHMENT [1]

Funding 2017/18 Additional Funds Carried forward Annual Budget & adjustments $

Expenditure 2017/18

Balance

Performance Measures

Total Budget Available

External Funding Included in Total

Actual

Commitments

Total Expenditure

Remaining Funds

Works Start

Works Completion

% Budget

Month

Spent

Comments

Transport CT0164 Steele St Fenton St Intersection Upgrade

10,000

2,340

5,910

8,250

1,750

completed

82.5%

CT0165 William St Renewal Best St- Stewart St

4,500

1,097

4,067

5,164

(664)

completed

114.8%

CT0169 Formby Road & Best Street intersection safety improvements

262,089

TBA

CT0176 Tarleton St Wright St safety improvements blackspot CT0178 Middle Road interchange off ramp improvements

112,036

143,140

143,210

(31,174)

Sept - 17

Nov - 17

127.8% Construction progressing

84,664

683

74,374

75,057

9,607

Sept - 17

Oct - 17

88.7% Construction progressing

CT0183 Steele-Rooke-MacFie intersection renewal

62,378

4,378

34,940

39,318

23,060

completed

63.0%

2,000 140,000 20,000 60,000

CT0197 Paloona Road - Hogg Creek approach barriers

20,000

0.0% Awaiting final invoice from TasWater 0.0% External funding have been secured 0.0% 0.0% External funding not available. Project will no longer proceed. 37.9% Installation underway

Mersey Bluff pedestrian link Griffiths Street - pedestrian link Forth Road, Don - pedestrian link Road traffic device renewal Street light provision Transport minor works Reseal program Parking Infrastructure renewal Torquay Rd reconstruction - Canning Drv. East to West Birala Place renewal Saleyard Road renewal Bishops Road renewal Formby Rd. renewal northbound - Lyons Av. To Bass Highway CBD footpath renewals Rural Road route signs D/port Road renewal - Bay Drv. to Mersey Rd. James St. renewal - Clements St to Nth Fenton St Ronald St. renewal - Madden St. to Parker St. Lighthouse carpark improvements Buster Road renewal - west of Don River (stg.2)

75,000 30,000 30,000 25,000 20,000 25,000 700,000 25,000 400,000

CT0186 CT0195 CT0196 CS0064

CT0198 CT0199 CT0200 CT0201 CT0202 CT0203 CT0194 CT0182 CT0205 CT0206 CT0207 CT0208 CT0209 CT0210 CT0211 CT0212 CT0213 CT0187 CT0214 CT0189

Elizabeth St renewal - Forbes to Hiller Oldaker and Ronald Safety Improvements Gatenby Drive detention basin access Webberleys Road Seal

CT0175 Victoria Parade boat ramp improvements CT0215 Rooke St. (design) Stewart St. to Steele St. Total Transport

20,539

262,089

2,682 38 -

38 -

2,000 139,962 20,000 60,000

completed Feb-18 Nov-17 NA

completed Mar-18 Dec-17 NA

20,000

7,582

12,418

Sep-17

Oct-17

75,000 30,000 30,000 25,000 20,000 25,000 700,000 45,539 400,000

4,687 172 153,419 210 15,166

15,450 357,516 -

4,687 15,622 510,935 210 15,166

75,000 25,313 30,000 25,000 4,378 25,000 189,065 45,329 384,834

Feb-18 Oct-17 Jan-18 TBA Aug-18 TBA Aug-17 TBA Oct-17

Mar-18 Nov-18 Feb-18 TBA TBA TBA Jan-18 TBA Dec-17

140,000 45,000

0.0%

0.0% 15.6% 0.0% 0.0% 78.1% 0.0% 73.0% 0.5% 3.8%

Design and consultation progressing

2 poles in East Devonport ordered Asphalt work underway Machines have been ordered Contractor engaged

90,000 300,000 480,000 330,000

7,668 2,798 12,725 13,995

90 1,005 1,575 780

7,758 3,803 14,300 14,775

82,242 296,197 465,700 315,225

Sep-17 Jan-18 Dec-17 Dec-17

Oct-17 Mar-18 Mar-18 Mar-18

8.6% Construction pending 1.3% 3.0% 4.5%

200,000 40,000 350,000 470,000

235 20,897 1,722

945

235 20,897 2,667

199,765 40,000 329,103 467,333

Mar-18 Mar-18 Oct-17 Mar-18

Jun-18 Mar-18 Dec-17 Jun-18

0.1% 0.0% 6.0% Design progressing 0.6%

186,506 100,000 791,440

3,589 7,417 4,374

683,131

3,589 7,417 687,505

182,917 92,583 103,935

Sep-17 Oct-17 Sep-17

Nov-17 Nov-17 Jan-18

31,517 299,463

339,045 1,661,968

370,562 1,958,748

95,090 50,000 4,023,056

Sept 17 Aug-18

Dec 17 TBA

35,000 100,000 750,000

151,506

300,000 50,000

165,652

465,652 50,000

280,000

5,065,000

916,804

5,981,804

1,211,868

41,440

746,868

ITEM 6.1

1.9% 7.4% Design and consultation progressing 86.9% Construction progressing 79.6% Construction progressing 0.0% 32.7%

PAGE 50 Capital Works Program - September 2017

ATTACHMENT [1]

Funding 2017/18 Additional Funds Carried forward Annual Budget & adjustments $ $

Expenditure 2017/18

Total Budget Available $

External Funding Included in Total $

Actual $

Commitments $

Balance

Total Expenditure $

Remaining Funds $

Performance Measures

Works Start Month

Works Completion Month

% Budget Spent

Stormwater CS0053 Tugrah Road Duplication of pipe crossing

26,000

25,093

907

Jul-17

Sep-17

CS0055 Squibbs Road drainage improvements

66,886

66,848

TBA

CS0059 49 Sorell st stormwater renewal

69,041

52,181

53,935

15,106

completed

78.1%

30,000 250,000 15,000 25,000 15,000 30,000 95,000 40,000 30,000 50,000 30,000

1,403 13,440 120 8,796 1,757 1,582

96 -

1,403 13,440 120 8,892 1,757 1,582

28,597 236,560 15,000 24,880 6,108 30,000 93,243 40,000 28,418 50,000 30,000

TBA Oct-17 Jan-18 Nov-17 completed Jan-17 Oct-17 May-18 Sep-17 Aug-17

TBA Dec-17 Jan-18 Nov-17 completed Feb-17 Nov-17 May-18 TBA TBA

4.7% 5.4% 0.0% 0.5% 59.3% 0.0% 1.8% 0.0% 5.3% 0.0% 0.0%

104,412

1,850

106,261

665,666

97,563

70,017

315,435

CS0062 CS0063 CS0064 CS0065 CS0066 CS0067 CS0068 SC0069 CS0070 CS0071

Minor stormwater works William St. SW catchment upgrade - Stage 7 Webberleys Road - new culvert 264 Lillico Road culvert upgrade 42 Lawrence Drv. s/water improvements Tugrah Road - new pits in gravel section Finlayson Way - stormwater improvements Maidstone Park - stormwater NE of oval Stormwater outfall risk management Pit replacements 12 Victoria Parade Stormwater Works Total Stormwater

30,000 250,000 15,000 25,000 15,000 30,000 95,000 40,000 30,000 50,000 30,000

610,000

161,927

771,927

320,000

65,452

385,452

(27,545)

59,100

45,347

104,447

5,123

99,324

170,000

156,252

326,252

38,640

287,612

Total Plant & Fleet Other Equipment CE0008 Office Equipment (inc. art acquisition $10K)

549,100

267,051

816,151

136,200

47,546

CC0010 & 11 Information Technology - Renewal & Upgrades Total Other Equipment

263,000

140,949

Plant & Fleet CF0020 Hire Plant Replacement Plan (including disposal proceeds) CF0021 Minor Non-hire plant Replacement Plan (including disposal proceeds) CF0019 Fleet Replacement Plan (including disposal proceeds)

TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY Living City CB0068 Living City - Strategic Initiatives Total Living City TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY

1,754

97,563

113,780

702,371

183,746

10,046

2,431

12,477

171,269

403,949

12,646

635

13,281

390,668

96.5% Construction nearing completion 0.1% awaiting environmental approvals

13.8%

16,218

Design progressing

Design progressing Various locations under consideration Project combined with Victoria Parade Boat Ramp Improvements (CT0175)

18.2% List of identified items to be progressively purchased 4.9% List of identified items to be progressively purchased 11.8% List of identified items to be progressively purchased 13.9% 6.8% List of identified items to be progressively purchased 3.3% Ongoing program of IT infrastructure upgrades 4.4%

399,200

188,495

587,695

22,692

3,066

25,758

561,937

9,020,700

4,409,489

13,430,189

1,211,868

563,130

4,159,114

4,719,561

8,710,628

39,900,000

9,929,021

49,829,021

7,499,250

5,674,542

48,128

5,722,670

44,106,351

39,900,000

9,929,021

49,829,021

7,499,250

5,674,542

48,128

5,722,670

44,106,351

11.5%

48,920,700

14,338,510

63,259,210

8,711,118

6,237,672

4,207,241

10,442,232

52,816,978

16.5%

ITEM 6.1

Comments

35.1%

July - 17

June - 18

11.5%

Project to continue through duration of the year

PAGE 51 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

6.2

DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D488292

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of August and September 2017.

BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are: • • • • •

Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Risk and Regulatory Compliance Services.

STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the: • • • • • • • • • •

Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2016 Building Regulations 2016 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000 Devonport Interim Planning Scheme 2013 Work Health and Safety Act 2012

DISCUSSION 1.

Tasmanian Planning Scheme Some minor progress has been made by the Cradle Coast Planners Reference Group towards the preparation of the Local Planning Schedules (LPS) to the State Planning Scheme. The Minister has approved a draft work schedule which proposes that the LPS be provided by the end of the year for referral to the Tasmanian Planning Commission(TPC).

ITEM 6.2

PAGE 52 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

The State has also provided $100,000 to the region to assist in the preparation of the LPS. It was agreed that these funds be spent on a collective approach to the preparation of zone and code overlay maps, generic explanation material and any required hard copy exhibition material. Nothing has advanced at this stage. The State has not yet released all the data for preparation of overlay maps with some road and rail easement and some vegetation data yet to be provided. There have been discussions between representatives for the reference group and the TPC to discuss a methodology for transitioning Interim Planning Scheme (IPS) provisions into the LPS’s. In very general terms the LPS is all about the maps and their transition rather than a translation. Council’s role in the preparation of an LPS is generally about the spatial application of the State Planning Provisions (SPP’s) – not a review or remaking of the SPP’s. Similarly, any submission made by Council and those representations subsequently made by the public during the representation period are only of consequence if they refer to the LPS. Any objection to the SPP’s are not a matter for Council to consider but will be referred to the TPC if an extraordinary matter is identified. The State’s Planning Policy Unit (PPU) has contacted each Council with details on how their existing IPS can transition and how this might result in various site specific qualifications, specific area plans and particular purpose zones. These details have been provided and comments made to the TPC. This process by the PPU appears to be primarily about the review of existing “unique” controls within IPS (eg Specific Area Plans, Particular Purpose Zones) and whether the PPU deem these appropriate to be “rolled over” into the LPS. If there is no direct translation the matters of strategic intent, zone purpose and land capability need to be demonstrated. This primarily targets a scenario where Council may decide to rezone large areas of rural land to residential with the necessary strategic arguments being demonstrated to support it. However, it seems there may be some flexibility to revise a zone where the original zone purpose has changed due to incremental development. The involvement of the PPU, while welcome, has further clouded the whole process as ultimately it will be the TPC which determines whether Council’s submission on the content of its LPS will be accepted. The reference group has prepared a “decision tree” for assigning land to the SPP General Residential Zone. No other zones have been subjected to the decision tree principle however other means of preparing a map change submission is nearing completion. Final work will remain incomplete until advice on the proposed methodology has been endorsed. 2.

Building Act and Building Regulation 2016 The Director of Building Control has issued two new determinations being: •

Requirements for Building in Bushfire Prone Areas Version 2.1.

•

Application of Requirements for Building in Bushfire Prone Areas Version 1.2.

ITEM 6.2

PAGE 53 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

The new determinations provide additional requirements and clearer information for the construction of buildings in bushfire prone areas. The determinations came into effect on 29 August 2017. 3.

Statistical Report for August and September 2017 Building Council has received 32 building applications and 28 Notifiable Works from 1 July 2017 with an estimated value of $57 million. This figure includes an application for Stage 5 building work for Living City and an application from DHHS to construct 5 housing accommodation units, support staff unit and communal facility off Greenway Avenue. Plumbing 20 plumbing applications for permits including on-site wastewater applications were received from 1 July 2017 and 40 notifiable plumbing applications were received in the same period. Plumbing inspections are still high as Notifiable plumbing work still requires inspection by Councilâ&#x20AC;&#x2122;s Plumbing Inspector.

ITEM 6.2

PAGE 54 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Planning The planning application categories have changed as a result of changes to the categories that the State Government require information on as part of its yearly data collection. The categories were previously single dwelling, units, subdivision, commercial, industrial, rural and others. The rural category has been removed and replaced by tourism. The industrial category is now industrial and utilities. All other categories remain unchanged. In the year to date 55 planning applications have been received. This is the same amount as received in the corresponding period for the last financial year. 36 applications were received in August/September 27 required discretionary assessment whilst the remaining 9 related to permitted uses. Most of the applications received were for dwellings and outbuildings. ITEM 6.2

PAGE 55 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Environmental Health There were 24 food premises inspections conducted. Four improvement notices were issued during the period with any other problems resolved through education and guidance by the Health Officers. The Health Team administered 756 immunisations, nearly all through the schoolâ&#x20AC;&#x2122;s program as required by the Director of Public Health. There has been a total of 15 complaints referred to the Health Team. These covered a broad range of issues including smoke, mud on road, odour and run off. ITEM 6.2

PAGE 56 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

* Note some detail in the above chart was not recorded in 2016/17.

ITEM 6.2

PAGE 57 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

Animal Control At the end of the reporting period Council had recorded 3,569 current dog registrations. To the end of the September Council had received 172 animal complaints, nearly all of those related to nuisances and dogs at large. Despite the high number of complaints nearly all had been satisfactorily closed with only 2 outstanding at the end of the period.

Risk and Compliance Number of Reported Incidents Number of Reported Incidents Internal 18

Number of Reported Incidents External 9

Incident Type Internal Personal Injury 4

Property Damage 3

Motor Vehicle 7

Near Hit

Hazard

Vandalism

Stolen Property 0

Report Only 1

•

Personal injury – cut, sprain, bruising, eye irritation

•

Property damage - tree fell over excavator, break in at Gallery, Island hoop hit by car

•

Motor vehicle – truck backed into van, pedestrian hoops damaged by motor vehicle x 3, member of public hit garbage truck, truck ran off road, accident in car park

•

Near Hit – Overhead air conditioner cover fell from ceiling

•

Vandalism – Cubicle at Bluff toilets vandalised three times

•

Report Only – Altercation at Cemetery Incident Type External Personal Injury 5

•

Property Damage 1

Motor Vehicle 2

Personal injury – trip and fall x 4 ITEM 6.2

Near Hit 0

Report Only 0

Stolen Property 1

PAGE 58 Report to Infrastructure Works and Development Committee meeting on 9 October 2017

medical episode

•

Property damage – damage to fence by garbage truck

Motor vehicle – garbage truck hit car, car hit garden bed at entrance to carpark

•

Stolen Property – Flowers stolen from grave at Cemetery Insurance Claims (Internal) Potential Claims Potential Claim Costs Actual Claims Actual Claim Costs

0 $0 1 $2,000

Insurance Claim (External) Potential Claim Potential Claim Costs Actual Claims Actual Claim Costs

0 $0 1 $467.50

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS Any financial implications arising out of this report will be reported separately to Council.

RISK IMPLICATIONS There are no specific risk implications as a result of this report.

CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in August and September 2017.

ATTACHMENTS Nil

RECOMMENDATION That it be recommended to Council that the Development and Health Services Report be received and noted.

Author: Position:

Brian May Development Manager

Endorsed By: Position:

ITEM 6.2

Matthew Atkins Deputy General Manager

PAGE 59 Infrastructure Works and Development Committee meeting Agenda 9 October 2017

7.0

CLOSED SESSION

RECOMMENDATION That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015, the following be dealt with in Closed Session.

Item No

Matter

Local Government (Meeting Procedures) Regulations 2015 Reference

7.1

Plant Replacement

15(2)(d)

PAGE 60 Infrastructure Works and Development Committee meeting Agenda 9 October 2017

OUT OF CLOSED SESSION RECOMMENDATION That the Committee move out of Closed Session.

8.0

CLOSURE

There being no further business the Chairman declared the meeting closed at

pm.