Agenda infrastructure works and development committee 12 february 2018 by Devonport City Council

NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, on Monday 12 February 2018, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.

Paul West GENERAL MANAGER 7 February 2018

AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 12 FEBRUARY 2018 AT THE COUNCIL CHAMBERS AT 5:30PM Item

Page No.

1.0

APOLOGIES ............................................................................................... 1

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0

PROCEDURAL............................................................................................. 2

3.1

PUBLIC QUESTION TIME ...................................................................................................................... 2

3.2

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3

4.0

TENDERS ................................................................................................... 4

5.0

INFRASTRUCTURE AND WORKS REPORTS ......................................................... 5

5.1

Bike Riding Strategy 2015-2020 - Year 2 Status Update (D509399) ......................................... 5

5.2

Signage Strategy 2017-2022 Year 1 Update (D509641) .......................................................... 12

5.3

Request for Commemorative Seat - Mersey River Foreshore (D510736) ............................. 17

5.4

Pioneer Park Master Plan 2018-2028 - Draft (D512276) ........................................................... 20

5.5

Waste Strategy 2018-2023 (D512363) ......................................................................................... 44

5.6

Highfield Park Master Plan 2018-2028 - Draft (D512271) ......................................................... 76

6.0

INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 96

6.1

Infrastructure and Works Report (D507972) .............................................................................. 96

6.2

Development and Health Services Report (D510978) .......................................................... 112

7.0

CLOSURE .............................................................................................. 128

PAGE 1 Infrastructure Works and Development Committee meeting Agenda 12 February 2018

Agenda of a meeting of the Devonport City Council’s Infrastructure Works and Development Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 12, February 2018 commencing at 5:30pm. PRESENT Present Chairman

Apology

Ald L M Perry Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews Ald A L Rockliff

IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

2.0

DECLARATIONS OF INTEREST

PAGE 2 Infrastructure Works and Development Committee meeting Agenda 12 February 2018

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with Councilâ&#x20AC;&#x2122;s Public Question Time Policy (Min No 159/17 refers): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.

Public participation will be the first agenda item following the formal motions: Apologies, Minutes and Declarations of Interest.

Questions without notice will be dependent on available time at the meeting (with a period of 30 minutes set aside at each meeting).

A member of the public who wishes to ask a question at the meeting is to state their name and address prior to asking their question.

A maximum of 2 questions per person are permitted.

A maximum period of 3 minutes will be allowed per person.

If time permits, a third question may be asked once all community members who wish to ask questions have done so. A time limit of 2 minutes will apply.

Questions are to be succinct and not contain lengthy preamble.

Questions do not have to be lodged prior to the meeting, however they will preferably be provided in writing.

10.

A question by any member of the public and an answer to that question are not to be debated.

11.

Questions without notice and their answers will be recorded in the minutes.

12.

The Chairperson may take a question on notice in cases where the questions raised at the meeting require further research or clarification, or where a written response is specifically requested.

13.

Protection of parliamentary privilege does not apply to local government and any statements or discussion in the Council Chambers, or any document produced, are subject to the laws of defamation.

14.

The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so in accordance with the Public Question Time Policy.

PAGE 3 Infrastructure Works and Development Committee meeting Agenda 12 February 2018

3.2

QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 4 Infrastructure Works and Development Committee meeting Agenda 12 February 2018

4.0

TENDERS

There are no tenders to consider at this meeting. The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2017/2018 financial year. Contract Contract - CT0194-01 – Supply, Delivery and Placement of Hot Mix Asphalt Contract - CT1094-02 – Supply, Delivery and Placement of Bituminous Surfacing Contract – CT0189 Buster Road Renewal

Contract – CT0175 Victoria Parade Carpark Reconstruction Contract – CT0205 Torquay Road Reconstruction Contract – CS0063 William Street Stormwater Stage 7 Contract – CT0209 Formby Road Reconstruction (Lyons Ave-Bass Hwy) Contract – CT0207 Saleyard Road Renewal

$ Value

Min Ref/ Meeting Date Council 120/17 24/7/2017

Contract Period

Extension Options

August to December 2018

Not Applicable

October to March 2018

Not Applicable

$173,790

Roadways Pty Ltd

Council 121/17 24/7/2017

September to December 2017 September to December 2017 October to December 2017

Not Applicable

$683,130

IWC 27/17 14/08/2017

Not Applicable

$335,324

Kentish Construction & Engineering Co Pty Ltd ATM Civil construction

Not Applicable

$270,897

Council 183/17 25/09/2017

January 2018 to February 2017 January 2018 to March 2018

Not Applicable

$194,856

Not Applicable

$341,803

Kentish Construction & Engineering Co Pty Ltd Kentish Construction & Engineering Co Pty Ltd ATM Civil Construction

March 2018 to April 2018

Not Applicable

$202,423

Hardings Hotmix Pty Ltd

Council 07/18 29/01/2018

(Excludin g GST)

Contractor

$326,646

Roadways Pty Ltd

Council 152/17 28/08/2017

Council 226/17 27/11/2017 Council 227/17 27/11/2017

PAGE 5 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

5.0

INFRASTRUCTURE AND WORKS REPORTS

5.1

BIKE RIDING STRATEGY 2015-2020 - YEAR 2 STATUS UPDATE File: 30081 D509399

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.3

Provide and maintain Council buildings, facilities and amenities to appropriate standards

SUMMARY To report to Council on the progress of the actions outlined in Council’s Bike Riding Strategy 2015-2020 (the Strategy).

BACKGROUND Council first developed and adopted a Cycling Network Strategy in 2010. This Strategy was revised to become the Bike Riding Strategy 2015-2020 and was adopted by Council at its meeting in September 2015 (Min IWC 28/15 refers). A copy of the Strategy can be found on Council’s website at: http://www.devonport.tas.gov.au/Council/Publications-Plans-Reports/Council-Plans-Strategies.

The objective of the Strategy is to make bike riding more accessible and safer for everyone through promotion, community education and by providing a well maintained network of bike lanes and paths. The Strategy action plan identifies the activities to be undertaken to meet the objective. This report provides an update on the progress on those activities.

STATUTORY REQUIREMENTS There are no statutory requirements relating to this report.

DISCUSSION Achievements and progress for the first year of the Strategy are outlined in the table attached to this report. The Strategy contains 26 actions. One action has been completed and another is underway. Ten are ongoing throughout the life of the Strategy. Eight more are scheduled to commence prior to 2020, while the remaining six are ‘future’ actions to be considered in the next strategy review in 2020. Highlights of the actions ongoing and underway are: •

Completion of the path upgrade at the Victoria Parade boat ramp area has removed a significant conflict point at the boat ramp and has given path users priority at both the entry and exit to the area.

ITEM 5.1

PAGE 6 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

â&#x20AC;˘ď&#x20AC;

Construction of the East Devonport Bike Park at Pioneer Park has provided a facility for young riders to ride safely and gain an understanding of the road rules. The project was part funded by a grant from the Tasmanian Community Fund and community donations.

ITEM 5.1

PAGE 7 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

Council has provided financial support to the Cradle Coast Authority (CCA) to progress the design of sections of the Coastal Pathway, including the sections - Leith to Don and Ambleside to Latrobe. Council officers have assisted CCA’s consultant to finalise details of the designs to ensure the project is ready should a suitable funding opportunity arise.

•

Many of the actions scheduled to commence between now and 2020 require capital expenditure. It will be important that these projects are considered during deliberations of the forward capital works program. Other actions are wholly reliant on external funding. Availability of external funds will dictate if these projects can be delivered by 2020.

COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.

FINANCIAL IMPLICATIONS There are no financial implications as a result of this report. Actions requiring capital or operational expenditure are to be considered as part of annual budget deliberations.

RISK IMPLICATIONS •

Political/Governance Delivering the Strategy action plan demonstrates good governance.

•

Assets, Property and Infrastructure A key part of the Strategy action plan is to maintain the existing paths to the required standard. This will ensure they are fit for use but also that the life cycle cost of the assets is minimised. The construction of new assets will need to be planned and completed in accordance with good asset management practices.

•

Communication/Reputation Delivering the Strategy action plan, especially the upgrade of existing paths and construction of new paths, will be well received by the community, enhancing Council’s reputation.

CONCLUSION Progress has commenced on implementation of the actions listed in the Bike Riding Strategy 2015-2020, since it was adopted in September 2015.

ATTACHMENTS ⇩1.

Bike Riding Strategy 2015-2020 - Action List - Year Two Status

RECOMMENDATION That it be recommended to Council that the report of the City Engineer be received and Council note the status of actions listed in the Bike Riding Strategy 2015-2020.

Author: Position:

Michael Williams City Engineer

Endorsed By: Position:

ITEM 5.1

Matthew Atkins Deputy General Manager

PAGE 8 Bike Riding Strategy 2015-2020 - Action List - Year Two Status

ATTACHMENT [1]

BIKE RIDING STRATEGY 2015-2020 – YEAR TWO STATUS Resources required A-OPEX -Annual Operational Expenditure – staffing or operational resource allocated as part of the annual plan F-OPEX -Future Operational Expenditure – identified increased requirements for future consideration in annual allocation F-CAPEX –Future Capital Expenditure – identified infrastructure requirements No.

Action

Improved Linkage to Coastal Pathway

Resources Responsibility

Timeframe

Status

Comment

1.1

High Priority - Nicholls Street, North Fenton Street, Thomas Street

F-Capex

Inf & Works

2015-2017 (1-2 years)

Yet to commence

2017 grant submission was unsuccessful. Proposed for future capital works.

1.2

Medium Priority - James Street, Mungala Crescent, Pardoe Street, Drew Street

F-Capex

Inf & Works

2017-2020 (2-5 years)

Yet to commence

Proposed for future capital works.

1.3

Low Priority - Beaumont Drive, Forth Road near Richardson Drive, Riverview Avenue, Ronald Street/Eugene Street, Anchor Drive, Church Street, Clements Street, Oldaker Street

Inf & Works

2020 - (5-15 years)

N/A

The need for these projects will be considered in the 2020 Strategy update.

1.4

Future Priority - Miandetta: Miandetta Park, Devonport (Elizabeth Street, Lower Madden Street, George Street, Gloucester Street, West, Eugene Street, Best Street, Don: Jiloa Way, Howell Lane)

Inf & Works

Future

N/A

The need for these projects will be considered in the 2020 Strategy update.

ITEM 5.1

PAGE 9 Bike Riding Strategy 2015-2020 - Action List - Year Two Status

Road Crossing Priority: 2.1

High Priority - Victoria Parade Boat Ramp

2.2

Medium Priority - Finlaysons Way, Coles Beach Road

2.3

Low Priority - Westport Road

Inf & Works

2015-2017 (1-2 years)

Complete

Inf & Works

2017-2020 (2-5 years)

Yet to commence

Inf & Works

2020 - (5-15 years)

N/A

F-Capex

Inf & Works

F-Capex

Inf & Works

2015-2017 (1-2 years) 2017-2020 (2-5 years) 2020 - (5-15 years)

Yet to commence Yet to commence N/A

Inf & Works

Future

N/A

Inf & Works

2015-2017 (1-2 years)

Underway

F-Capex

Crossings were upgraded as part of the Victoria Parade Boat Ramp project completed as part of 2017/18 capital works program. A review of the feasibility of these proposed projects is required. Alternative improvements may be preferred. The need for this project will be considered in the 2020 strategy update.

New Connection Link: 3.1 3.2 3.3

3.4

ATTACHMENT [1]

High Priority - extension to Spreyton Medium Priority - River Road link to Latrobe Low Priority - Tea Tree Lane Link

Future Priority - Stony Rise Road: Leary Avenue to Tugrah Road, Lawrence Drive to Don Road, Don Road to Don Reserve, Middle Road to Quoiba, Oldaker Street Bike Lanes, Miandetta Primary to Middle Road, Forbes Street Bike Lanes, Lyons Avenue Link, Lawrence Drive Bike Lanes. Tugrah Road to Kelcey Tier Network Hierarchy (develop a hierarchy of paths and lanes)

Inf & Works

A-Opex

ITEM 5.1

Will only progress if external funding is available. Will only progress if external funding is available. The need for this project will be considered in the 2020 strategy update. The need for these projects will be considered in the 2020 strategy update.

Work has commenced to define a bike path hierarchy.

PAGE 10 Bike Riding Strategy 2015-2020 - Action List - Year Two Status

5 6 7

Safety Assessment (undertake safety assessments of paths and lanes) Remove Hazards (remove bike riding hazards from network) Lighting (Victoria Parade: Cenotaph to North Fenton Street)

ATTACHMENT [1]

A-Opex

Inf & Works

Yet to commence Ongoing

Inf & Works

2015-2017 (1-2 years) 2015-2017 (1-2 years) Future

A-Opex

Inf & Works

F-Capex

Inf & Works

Future

N/A

Yet to commence

Coastal Pathways (west to Leith, east to Port Sorell)

Path and Lane Maintenance (Provide adequate and regular maintenance) Infrastructure Upgrades Coastal Pathway (widen and improve sections)

A-Opex

Inf & Works

Ongoing

F-Capex

Inf & Works

Ongoing

Infrastructure Upgrades Other (included in new subdivisions, road and footpath works) Provide Signage (provide trackmarker Signage) Provide Bike Parking (provide Bike Parking) Bike Counts (collect Bike Path Usage Data and undertake counts) Promotion (Promote the Coastal Pathway as one of Devonport's attractions)

F-Capex

Inf & Works

Ongoing

F-Capex

Inf & Works

Ongoing

F-Capex

Inf & Works

Ongoing

A-Opex

Inf & Works

Ongoing

A-Opex

Inf and Works, Community Serv

Ongoing

12 13 14 15

ITEM 5.1

Hazards are being removed or managed as they are identified. A grant application in 2017 was unsuccessful, but is proposed for future capital works as it has strong community support. Council is supporting the Cradle Coast Authority to progress the design of the Don-Leith link in preparation for future grant opportunities. Maintenance undertaken in accordance with Service Level Documents. This action will be progressed when the condition of the existing path assets warrant replacement. No works are scheduled prior to 2020.

Signage has been installed on designated bike tracks. Bike racks are to be installed in market square in 2018. Bike counts collected annually with the assistance of volunteers. There is opportunity to progress this action on a regional basis as the Coastal Pathway project progresses.

PAGE 11 Bike Riding Strategy 2015-2020 - Action List - Year Two Status

Promotion and support (bike education, Ride to Work day, bike week, encourage corporate support, implement bike track courtesy measures) Lobbying for Funding (seek funding and lobby Government to extend the network) New Connection Link - Nixon Street bike lanes, John Street bikes lanes, Charles Street bike Lanes

ATTACHMENT [1]

A-Opex

Inf and Works, Community Serv

Ongoing

Bike safety park constructed at Pioneer Park, bike education program implemented as park of the project.

A-Opex

Inf and Works, Community Serv Inf & Works

Ongoing

2017-2020 (2-5 years)

Yet to commence

Grant funding was obtained to assist with construction of bike safety park at Pioneer Park. A review of the demand for onroad bike lanes is required prior to progressing with these projects.

ITEM 5.1

PAGE 12 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

5.2

SIGNAGE STRATEGY 2017-2022 YEAR 1 UPDATE File: 25428 D509641

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.3.1

Improve the City's physical access and connectivity

SUMMARY To report to Council on the progress of the actions outlined in Council’s Signage Strategy 2017-2022 (the Strategy).

BACKGROUND Council first developed and adopted a Signage Strategy in 2013 to further assist with the objectives and goals in the Council’s Strategic Plan 2009-2030. This Strategy was revised as the current Signage Strategy 2017-2022 and adopted by Council at its meeting in February 2017 (Min IWC 02/17 refers). A copy of the Signage Strategy can be found on Council’s website at: http://www.devonport.tas.gov.au/Council/Publications-Plans-Reports/Council-PlansStrategies The goal of the Strategy is to ensure that there is a consistent approach to the design and placement of non-regulatory signage for Council owned or supported attractions and facilities by: •

providing clear guidelines for design and type;

•

providing clear approach to positioning;

•

defining a Signage Hierarchy; and

•

providing a clear process for assessment and prioritisation of signage replacements and new signage requests.

The Strategy action plan identifies the activities to be undertaken to meet the goals of the Strategy. This report provides an update on progress on those activities for the first year of the Strategy.

STATUTORY REQUIREMENTS There are no specific statutory requirements relating to this report.

DISCUSSION Achievements and progress for the first year of the Signage Strategy 2017-2022 are outlined in Attachment 1 of this report. Two of the 20 actions have been completed, five are in progress, four are ongoing and nine are yet to commence. The most significant achievements of the Signage Strategy to date have been: •

Installation of destination signage at all sports grounds.

•

A program has been developed to progressively update Council signage and the renewed signage is progressively being replaced.

ITEM 5.2

PAGE 13 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

•

An audit of public amenities signage has been completed and the updated signage installed.

•

Additional signage has been installed at the Bass Strait Maritime Centre to increase awareness of the Centre’s location.

COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.

FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.

RISK IMPLICATIONS There are no risk implications as a result of this report.

CONCLUSION Progress has commenced to implement the actions listed in the Signage Strategy 2017-2022, since it was adopted in February 2017.

ITEM 5.2

PAGE 14 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

ATTACHMENTS â&#x2021;Š1.

Signage Strategy Year 1 Update

RECOMMENDATION That it be recommended to Council that the report of the Technical Support Supervisor be received and Council note the status of actions listed in the Signage Strategy 20172022.

Author: Position:

Michael Mouat Technical Support Supervisor

Endorsed By: Position:

ITEM 5.2

Matthew Atkins Deputy General Manager

PAGE 15 Signage Strategy Year 1 Update

ATTACHMENT [1] Signage Strategy - year 1 status update Year Planned

No.

1.1 1.2 1.3

1.4

1.5 1.6 1.7 2.1 2.2 2.3

2.4

2.5 2.6 2.7 2.8

3.1 3.2 3.3 3.4 3.5

Action

2017/18

2018/19

2019/20

2020/21

2021/22

Objective 1: Improve the consistency, readability, placement, accessibility and connectvity of signage Dev elop a program to progressiv ely update signage at all Council ow ned facilities w here required. Dev elop and adopt a style guide for signage types detailed in this Strategy. Conduct an audit of the existing signage for public amenities and dev elop a program for implementing any identified improv ements. Dev elop and implement a styling for Major Entrance Markers • Bass Highw ay • Murray Street • Dev onport Road I dentify opportunities to improv e ‘w ay finding’ to key attractions w ithin the City. Remov e redundant signage w hen identified. Dev elop standard guidelines for signage installation. Objective 2: Improve visitor's experience and enjoyment Rev iew the current content of ‘google maps’ for Dev onport and request updates w hen required. Conduct an audit of the existing signage for public amenities and dev elop a program for implementing any identified improv ements. Audit all ‘Guide Signs’ from the airport, Spirit of Tasmania Terminal and the Bass Highw ay into the City. Dev elop and implement a styling for Major Entrance Markers • Bass Highw ay • Murray Street • Dev onport Road Rev iew content of existing tourism information signage at Dev onport Airport. I nstall Directional Signs in CBD area and Eastside Village. I dentify opportunities to improv e ‘w ay finding’ to key attractions. w ithin the City. Remov e redundant signage w hen identified. Objective 3: Make Devonport precincts and attractions easier to navigate Conduct an audit of the existing signage for public amenities and dev elop a program for implementing any identified improv ements. Dev elop and implement a program for installation of Destination Signage at all Cemeteries in Dev onport. I nstall Directional Signs in CBD area and Eastside Village. I dentify opportunities to improv e ‘w ay finding’ to key attractions. w ithin the City. Conduct an audit of the existing w alking/cycling track signage and dev elop a program for correcting any identified issues and/or implementation of any required signage.

Status

Comments

Responsible Department

Complete

A program has been dev eloped to identify and prioritise signage requirements.

I nf & Works

75% complete

A style guide has been drafted and is being rev iew ed by staff.

Community Serv ices/I nf & Works

75% complete

An audit has been completed and required signage installed.

I nf & Works

Yet to commence

Action scheduled to commence in 2018/19.

Community Serv ices/I nf & Works

Ongoing Ongoing 50% complete

Community Serv ices Redendant signage is remov ed as it is identified. Standard guidelines hav e been drafted.

Ongoing

Communications

75% complete

An audit has been completed and required signage installed.

I nf & Works

Yet to commence

Action scheduled to commence in 2018/19.

I nf & Works

Yet to commence

Action scheduled to commence in 2018/19.

Community Serv ices/I nf & Works

Yet to commence 25% complete

Community Serv ices Updates hav e been completed to existing signage.

I nf & Works

Ongoing

Community Serv ices

Ongoing

I nf & Works

75% complete

An audit has been completed and required signage installed.

Yet to commence 25% complete

Updates hav e been completed to existing signage.

25% Complete

I nf & Works I nf & Works

Ongoing

ITEM 5.2

I nf & Works I nf & Works

I nf & Works Community Serv ices

Totum signage updated w ith correct information still to rev iew tracks

Community Serv ices/I nf & Works

PAGE 16 Signage Strategy Year 1 Update

5.4

Objective 4: Increase and improve walking/cycling connectivity and make walking/cycling more attractive I dentify opportunities to improv e ‘way finding’ to key attractions within the City. Objective 5: Promote Council owned or supported local attractions and facilities Dev elop a program to progressiv ely update signage at all Council owned facilities where required. Dev elop and implement a program for installation of Destination Signage at all Cemeteries in Dev onport. I dentify opportunities to improv e ‘way finding’ to key attractions within the City. I mplement signage for Bass Strait Maritime Centre.

5.5

Dev elop and implement signage for Home Hill.

4.1

5.1 5.2 5.3

ATTACHMENT [1]

Ongoing

Complete

Ongoing

Community Serv ices

Complete Yet to commence Yet to commence

Additional signage has been installed.

Complete

Refer D421274 - Signage Strategy Priority 2016-2021

I nf & Works

75% complete

Audit completed - signs instalations expected Feb 2018

Community Serv ices/I nf & Works

6.7

Apply for grant funding where possible to fund priorities of the Strategy.

Ongoing

6.8 6.9

Promote the use of digital technology for ‘way finding’. Dev elop standard guidelines for signage installation.

Ongoing 50% complete

6.1

I mplement an assessment system to prioritise signage requests.

Complete

6.2 6.3 6.4 6.5

25% Complete

Community Serv ices

Asset Mgmt Team An audit of existing totum signage has been completed and idenified issues hav e been corrected.

Yet to commence Ongoing

Yet to commence

ITEM 5.2

Community Serv ices Community Serv ices

Yet to commence

6.11 I ncorporate signage into existing asset management guidelines.

I nf & Works I nf & Works

6.6

6.1

A program has been dev eloped to identify and prioritise signage requirements.

Yet to commence

Dev elop a program for designing and implementing interpretiv e signage. Objective 6: Prioritise investment and improve efficiencies in managing signage resources Dev elop a program to progressiv ely update signage at all Council owned facilities where required. Conduct an audit of the existing signage for public amenities and dev elop a program for implementing any identified improv ements. Dev elop and implement a program for installation of Destination Signage at all Cemeteries in Dev onport. Conduct an audit of the existing walking/cycling track signage and dev elop a program for correcting any identified issues and/or implementation of any required signage. Dev elop a program for designing and implementing interpretiv e signage. Remov e redundant signage when identified.

5.6

Community Serv ices

Community Serv ices/I nf & Works Community Serv ices I nf & Works Community Serv ices

Standard guidelines hav e been drafted. An assessment system has been dev eloped to prioritise signage requests.

Communications I nf & Works I nf & Works I nf & Works

PAGE 17 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

5.3

REQUEST FOR COMMEMORATIVE SEAT - MERSEY RIVER FORESHORE File: 17492 D510736

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.3

Promote passive recreational usage including walking, bike paths, trails, parks and playspaces

SUMMARY In accordance with Council’s Commemorative Seat Policy and Procedure, requests for the placement of commemorative seats within the City are to be determined by Council.

BACKGROUND At its meeting held on 28 November 2016, Council adopted a Commemorative Seat Policy and Procedure (Min No 217/16 refers). This Policy assists Council in considering requests for commemorative seats within the City and to ensure an equitable process for such requests. Council has recently received a request for a Commemorative Seat/Plaque Application from Kyla’s Foundation. The application requests that a commemorative seat, commemorating Kyla’s Foundation be approved to be placed on the Mersey River foreshore. Kyla’s Foundation was formed to provide assistance to people/families directly affected by the premature loss of a child. It is envisaged that the commemorative seat will be used as a place of reflection for people/family who can sit and remember a child that has been taken too soon.

STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.

DISCUSSION The placement of commemorative seats within the community, as endorsed by Council’s policy, is for the visible and tangible recognition of significant contributions made by individuals, organisations, businesses or clubs within the City of Devonport. Commemorative seats add to the amenity of public open spaces, and in respect of this application, would provide an asset to be used for quiet, reflective purposes by members of the public visiting the foreshore, and a personal commemorative point for the applicant. The site requested by Kyla’s Foundation is in an area which would be suitable for the placement of a seat and has the potential to be well utilised. Pictures below show the proposed seat location:

ITEM 5.3

PAGE 18 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.

FINANCIAL IMPLICATIONS The cost of purchasing and installing commemorative seats will be borne by the applicant, in line with Councilâ&#x20AC;&#x2122;s policy. The cost of supplying and placing the seat is $3,500 and will be ITEM 5.3

PAGE 19 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

installed by Council. Kyla’s Foundation will also be responsible for supplying the plaque to be affixed to the seat. Once the seat is installed, it becomes Council’s property and with this, responsibility for maintenance and repairs is assigned to Council. Council does however reserve the right to remove the commemorative seat, without referral or compensation, should the seat fall into disrepair, become vandalised or pose a risk to the public.

RISK IMPLICATIONS There is a risk that Council may receive numerous requests in the future for seats to be placed at particular sites along the Mersey River foreshore which may not always be suitable. This could potentially create negative feedback for Council.

CONCLUSION Due to the site requested by Kyla’s Foundation being a suitable site for a seat to be placed, it is considered that the application should be approved. Council staff would work with Kyla’s Foundation to finalise the location of the seat to the satisfaction of both parties.

ATTACHMENTS 1.

Commemorative Seat/Plaque Application Form - Kyla's Foundation

Confidential

RECOMMENDATION That it be recommended to Council that the application from Kyla’s Foundation for the placement of a commemorative seat along the Mersey River Foreshore be received and Council advise the applicant that, subject to final determination of the placement of the seat, the request is approved.

Author: Position:

Karen Hampton Governance Coordinator

Endorsed By: Position:

ITEM 5.3

Paul West General Manager

PAGE 20 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

5.4

PIONEER PARK MASTER PLAN 2018-2028 - DRAFT File: 34407 D512276

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.4

Provide accessible and sustainable parks, gardens and open spaces to appropriate standards

SUMMARY To present the Pioneer Park Master Plan 2018-2028 to Council for endorsement for public consultation.

BACKGROUND Pioneer Park is 1.7 hectares of public open space in ownership of Devonport City Council, located at 17 and 17a Thomas Street, East Devonport. The Pioneer Park Master Plan 2018-2028 is a guiding document for the design, development and management of Pioneer Park over the next ten years. The Master Plan has been developed in acknowledgment of the infrastructure and use changes since Council adopted the first Pioneer Park Master Plan in 2008. The following actions outlined in the 2008 plan have been completed. • • • • • • • •

Removal of existing metallic fence separating Pioneer Park from Apex Park Park bench seats, picnic tables and BBQ installed Removed damaged and installed new bins Pathways constructed surrounding play space including link to amenities block Single user pathway constructed from play space to Drew Street Play equipment, skate park and road safety bike park installed – the latter two with generous community financial and in-kind contributions Soft landscaping New amenities block

STATUTORY REQUIREMENTS There are no specific statutory requirements relating to this report.

DISCUSSION Key concerns raised by the community in relation to the future use of the park include: • • • • •

Too much built infrastructure crowding the park, losing open space Too much structure/formal development Anti-social behaviour Vehicles driven and parked on grounds Uses in conflict with the core values

Some of the main ideas raised by the community in relation to maximising the value of the park include: • • •

Installing more supporting infrastructure – BBQ, tables, seating, shelter, footpaths, bins Wi-Fi Installing more recreation equipment – play equipment for all ages, outdoor fitness equipment Security aspects – lighting, CCTV, fencing in playground ITEM 5.4

PAGE 21 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

• • • • •

Landscaping – reflective gardens, native plants, fruit trees, retain trees Supporting infrastructure for large community events – power, water, lighting, etc Somewhere to purchase food and drinks when local businesses are closed Interpretation and promotion of park’s history Restricting vehicle access

In response to community input,13 actions have been recommended to be delivered in the Master Plan under four key areas: • • • •

Enhance the Park as a peaceful oasis Provide play spaces for all ages Support community activities and interests Improve safety and amenity for park users

Further detail can be found in the attached Master Plan.

COMMUNITY ENGAGEMENT The Pioneer Park Master Plan 2018-2028 has been developed in response to community issues and solutions raised through three main avenues: 1.

Survey of East Devonport Primary School students as part of the Road Safety Bike Park evaluation – September 2017 (174 participants)

Targeted Community Workshops – three sessions held (28 participants)

Community Survey – closed 6 October 2017(45 responses)

Refer to the attached Consultation Outcomes Report for more detail. It is proposed that a further 30 day public consultation period is undertaken to gather community views and concerns in relation to the draft Master Plan.

FINANCIAL IMPLICATIONS Recommended actions in the Plan require resourcing from a range of sources. Estimates of works are provided in the document. Many actions will require an allocation in future operational and capital budgets for construction and ongoing maintenance that will be considered on an annual basis as part of Council’s budgetary process.

RISK IMPLICATIONS •

Asset & Property Infrastructure There is a risk of any new infrastructure considered for the park being subject to vandalism. Consequently, park improvements will be chosen based on durability and designed in partnership with the local community to improve ownership, which in turn is known to reduce incidences of vandalism. As referred to in the Plan there is a further risk that too much built infrastructure will impact on core community values and uses of the Park.

•

Consultation and/or Communication Given the level of local community input and interest in improving Pioneer Park, the community would likely have an expectation that Council delivers a plan reflective of shared concerns and ideas for improvement. There is a low reputational risk that not having a Master Plan may signal to the East Devonport community that investment in their area is a low priority of Council.

ITEM 5.4

PAGE 22 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

CONCLUSION The development of the Pioneer Park Master Plan 2018-2028 reflects the work of the community, key stakeholders and Council officers to build on the key achievements of the 2008 Master Plan and improve liveability in the immediate area over the next ten years.

ATTACHMENTS â&#x2021;Š1.

Pioneer Park Master Plan 2018-2028

â&#x2021;Š2.

Pioneer Park Master Plan Community Consultation Outcomes Report

RECOMMENDATION That it be recommended to Council that the report relating to the draft Pioneer Park Master Plan 2018-2028 be received and noted and the release of the Strategy for a 30 day public consultation period be endorsed.

Author: Position:

Carol Bryant Executive Officer Community Services

Endorsed By: Position:

ITEM 5.4

Matthew Atkins Deputy General Manager

PAGE 23 Pioneer Park Master Plan 2018-2028

ATTACHMENT [1]

ITEM 5.4

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ATTACHMENT [1]

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PAGE 36 Pioneer Park Master Plan 2018-2028

ATTACHMENT [1]

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PAGE 37 Pioneer Park Master Plan Community Consultation Outcomes Report

ITEM 5.4

ATTACHMENT [2]

PAGE 38 Pioneer Park Master Plan Community Consultation Outcomes Report

ITEM 5.4

ATTACHMENT [2]

PAGE 39 Pioneer Park Master Plan Community Consultation Outcomes Report

ITEM 5.4

ATTACHMENT [2]

PAGE 40 Pioneer Park Master Plan Community Consultation Outcomes Report

ITEM 5.4

ATTACHMENT [2]

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ITEM 5.4

ATTACHMENT [2]

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ITEM 5.4

ATTACHMENT [2]

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ITEM 5.4

ATTACHMENT [2]

PAGE 44 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

5.5

WASTE STRATEGY 2018-2023 File: 34048 D512363

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.4.2

Facilitate, and where appropriate, undertake improvements in waste and recycling collection, processing services and facilities

SUMMARY To present the Waste Strategy 2018-2023 to Council for adoption.

BACKGROUND Council’s Waste Strategy 2018-2023 provides a framework to guide efficient and costeffective decisions for the delivery of Council managed waste services. The purpose of this strategy is to reduce the financial and environmental impacts of waste generation whilst placing Council in the best place possible to optimise opportunities such as grants and contract alignment to improve waste outcomes. Council resolved at their meeting held 17 December 2018 (min no 256/17 refers) to endorse the draft strategy for a 30 day consultation period.

STATUTORY REQUIREMENTS There are no specific statutory requirements relating to this report.

DISCUSSION This Strategy aims to address a range of waste challenges by recommending 18 activities over the next five-year period that focus on reaching three key outcomes: 1.

Reducing the average amount of waste generated;

Reducing the amount of waste to landfill by increasing the recovery and recycling of resources across all waste streams; and

Protecting our natural environment by reducing the total amount of litter and illegal dumping. In recent months Council has made two substantial decisions in relation to waste Management, being the agreement to progress a regional governance model and not proceeding with a food organics, garden organics (FOGO) collection at this time.

COMMUNITY ENGAGEMENT Invitation to comment on the draft Strategy was provided to the public through Council’s on-line engagement portal, Speak Up Devonport, from 18 December 2017 to 29 January 2018 inclusive. 34 comments on the Strategy content were received. In addition, two submissions were made via email. A summary of the common comments and Council responses are provided below. Unedited comments with Council officer responses are provided in detail in the attached report.

ITEM 5.5

PAGE 45 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

Comments (grouped)

No. times raised

Response

Green waste domestic collection

Over the last six years the Cradle Coast Waste Management Group (CCWMG) has been investigating the feasibility of introducing a household waste kerbside collection service for food organics and garden organics (FOGO). Council's across the region considered the introduction of a regional contract to deliver the service. For Devonport the service would increase the rates of an average residential property in the order of 7% per annum, which may be partially offset by reducing the weekly domestic collection to fortnightly, however there would still be a cost increase for the ratepayer. At the Devonport City Council meeting held 17 December 2018 Council resolved not to introduce the scheme at this time. Actions 1.6 and 2.1 in the Strategy focus on reducing organics and green waste to landfill.

Hard rubbish collection

Action 2.5 promotes reuses of ‘hard rubbish’ through using services of local business and charities.

Reduction in fees at Waste Transfer Station/ tip tickets

Council endeavours to keep prices at the Waste Transfer Station as low as feasible without increasing rates, fees are reviewed annually.

Weekly recycling collection rather than fortnightly

Re: Weekly recycling – the current service is a regional contract from Circular Head to Latrobe/Kentish. A weekly collection will be considered during the review of the contract in 2019.

Soft plastics recycling

Re: Soft plastics recycling. Action 2.2 encourages participation in drop-off schemes for recyclables and Action 2.4 supports education programs to encourage appropriate recycling.

All comments relate to existing actions outlined in the Waste Strategy or the recent decision of Council to not pursue a FOGO collection. As such no modifications have been made to the draft document.

FINANCIAL IMPLICATIONS Recommended actions in the Strategy require resourcing from a range of sources. Some actions will require an allocation in future operational budgets that will be considered on an annual basis as part of Council’s budgetary process.

RISK IMPLICATIONS •

Consultation and/or Communication Elements of the community would likely have an expectation that Council has a plan for actively minimising waste and recovering resources through Council operations and encouraging residents to do the same. There is a low reputational risk that not having a waste strategy may signal to the community that waste management is a low priority of Council.

•

Environmental Sustainability The Strategy sets out a series of actions that aim to reduce the impacts of waste on the natural environment. These are deemed to be low risk. ITEM 5.5

PAGE 46 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

CONCLUSION The development of the Waste Strategy 2018-2023 reflects the work of Council officers in analysing existing waste statistics; reviewing current best practice waste management opportunities potentially applicable to the size of the Devonport municipality and budget options; and formulating actions that will be achievable in the timeframe. The action plan will be reviewed annually with a full review of the Strategy to occur in 2023.

ATTACHMENTS â&#x2021;Š1.

Waste Strategy 2018-2023

â&#x2021;Š2.

Waste Strategy Consultation Outcomes Report

RECOMMENDATION That it be recommended to Council that in relation to the Waste Strategy 2018-2023: a)

it be noted that no modifications to the original document have been made in light of community feedback; and

the Strategy be adopted.

Author: Position:

Carol Bryant Executive Officer Community Services

Endorsed By: Position:

ITEM 5.5

Matthew Atkins Deputy General Manager

PAGE 47 Waste Strategy 2018-2023

ATTACHMENT [1]

ITEM 5.5

PAGE 48 Waste Strategy 2018-2023

ATTACHMENT [1]

ITEM 5.5

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ATTACHMENT [1]

ITEM 5.5

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ATTACHMENT [1]

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ATTACHMENT [1]

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ATTACHMENT [1]

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ATTACHMENT [1]

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ATTACHMENT [1]

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ATTACHMENT [1]

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ATTACHMENT [1]

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ATTACHMENT [1]

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ATTACHMENT [1]

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ATTACHMENT [1]

ITEM 5.5

PAGE 63 Waste Strategy 2018-2023

ATTACHMENT [1]

ITEM 5.5

PAGE 64 Waste Strategy 2018-2023

ATTACHMENT [1]

ITEM 5.5

PAGE 65 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 66 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 67 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 68 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 69 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 70 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 71 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 72 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 73 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 74 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 75 Waste Strategy Consultation Outcomes Report

ATTACHMENT [2]

ITEM 5.5

PAGE 76 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

5.6

HIGHFIELD PARK MASTER PLAN 2018-2028 - DRAFT File: 34408 D512271

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.4

Provide accessible and sustainable parks, gardens and open spaces to appropriate standards

SUMMARY To present the draft Highfield Park Master Plan 2018-2028 to Council for endorsement for public consultation.

BACKGROUND Highfield Park is 1.106 hectares of public open space in ownership of Devonport City Council, located internally between Morris Avenue and Chichester Drive. The park is bordered by residential properties with seven pedestrian access points from Morris Avenue, Chichester Drive, and Harvil Way. The park presently consists of a large grassed open space with scattered mature trees, a narrow footpath bordering the park, low level lighting, and a half basketball court installed by Council in 2012. The Highfield Park Master Plan 2018-2028 will be a guiding document for the design, development and management of Highfield Park over the next ten years. The Master Plan has been developed in response to heightened local community interest in improving the Park.

STATUTORY REQUIREMENTS There are no specific statutory requirements relating to this report.

DISCUSSION Key concerns raised by the community in relation to future use of the park include: •

Anti-social behaviour – installing equipment/infrastructure that can be removed/ vandalised

•

Recreational vehicles (eg motorbikes) driven on grounds

•

Selling the land for residential development

Some of the main ideas raised by the community in relation to maximising the value of the park include: •

Installing more supporting infrastructure – BBQ, tables, seating, shelter, bins, toilet amenities, shade

•

Installing more recreation equipment – play equipment for all ages, bike/skate park, outdoor fitness equipment

•

Security aspects – lighting, CCTV, fenced/gated areas for toddlers, consider gating with locks

•

Landscaping – more plants, trees, fruit trees

•

Improving public vehicle access and parking ITEM 5.6

PAGE 77 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

•

Delivery of more community events

In response to community input,14 actions have been recommended to be delivered in the Master Plan under four key areas: 1.

Creating a family friendly space with passive and active recreational opportunities for a range of ages and abilities.

Increasing local community involvement and social opportunities in the Park’s development and use.

Improving safety, access and amenity for all Park visitors.

Enhancing the natural park experience maintaining a green open space with informal landscaping.

COMMUNITY ENGAGEMENT The Highfield Park Master Plan 2018-2028 draws on community comments raised through three main avenues: 1.

Survey of Hillcrest Primary School students, Miandetta Primary School students and attendees at Easter in the Park and Christmas in the Park: April - December 2017 (241 participants).

Community Survey – resident and broader community survey closed 6 October 2017(57 responses).

Community Workshop – held 30 January 2018 (3 participants).

Refer to the attached Consultation Outcomes Report for more detail. The draft plan was developed by a working group comprising Devonport Community House, Tasmania Police and Devonport City Council. The group reflected on community concerns and considered opportunities in line with the purpose of the Park, characteristics of the local community, and budget options. It is proposed that a further 30 day public consultation period is undertaken to gather community views and concerns in relation to the draft Master Plan.

RISK IMPLICATIONS •

•

Consultation and/or Communication Given the extensive local community input and interest in improving Highfield Park the community would likely have an expectation that Council delivers a plan reflective of shared concerns and ideas for improvement. There is a low reputational risk that not having a Master Plan may signal to the local Highfield community that investment in their area is a low priority of Council. ITEM 5.6

PAGE 78 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

CONCLUSION The development of the Highfield Park Master Plan 2018-2028 reflects the work of the community, key stakeholders and Council officers to improve the local Highfield neighbourhood Park to improve liveability in the immediate area over the next ten years.

ATTACHMENTS â&#x2021;Š1.

Highfield Park Master Plan 2018-2028

â&#x2021;Š2.

Highfield Park Master Plan Consultation Outcomes Report

RECOMMENDATION That it be recommended to Council that the report relating to the draft Highfield Park Master Plan 2018-2028 be received and noted and the release of the Strategy for a 30 day public consultation period be endorsed.

Author: Position:

Carol Bryant Executive Officer Community Services

Endorsed By: Position:

ITEM 5.6

Matthew Atkins Deputy General Manager

PAGE 79 Highfield Park Master Plan 2018-2028

ATTACHMENT [1]

ITEM 5.6

PAGE 80 Highfield Park Master Plan 2018-2028

ATTACHMENT [1]

ITEM 5.6

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PAGE 89 Highfield Park Master Plan 2018-2028

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PAGE 90 Highfield Park Master Plan 2018-2028

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PAGE 91 Highfield Park Master Plan Consultation Outcomes Report

ITEM 5.6

ATTACHMENT [2]

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ITEM 5.6

ATTACHMENT [2]

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ITEM 5.6

ATTACHMENT [2]

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ITEM 5.6

ATTACHMENT [2]

PAGE 95 Highfield Park Master Plan Consultation Outcomes Report

ITEM 5.6

ATTACHMENT [2]

PAGE 96 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

6.0

INFRASTRUCTURE AND WORKS BI-MONTHLY UPDATE

6.1

INFRASTRUCTURE AND WORKS REPORT File: 29528 D507972

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of December 2017 and January 2018.

BACKGROUND The report is provided to the Infrastructure, Works and Development Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are: • • • • • • • • • • • • •

Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycleways Streetscape Design (incl lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and Trails Public Buildings (incl public halls, toilets) Marine Structures (incl jetties, boat ramps) Recreation and open space planning

STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.

DISCUSSION 1.

2017/2018 Capital Works Program 1.1. Work is progressing well on the 2017/18 Capital Works Program. The monthly capital works report which combines both the physical progress and the financial status has been attached to this report. Overall the program is progressing as planned with no significant issues to report at this time. Items of note are outlined in detail below.

ITEM 6.1

PAGE 97 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

1.2. Lovett Street Soccer Ground new scoreboard and players benches – construction has commenced on the installation of a new LED scoreboard and players benches.

1.3. Mersey Vale Memorial Cemetery future columns for the memorial garden - 16 additional columns have been installed within the memorial garden at Mersey Vale Memorial Cemetery.

1.4. Meercroft Park Re-clad External Walls – the external cladding has recently been renewed on the changerooms at Meercroft Park.

1.5. Stormwater outfall risk management – the stormwater outlet on Victoria Parade has been upgraded including the installation of a ‘duckbill’ fitting which prevents objects from going back up the pipe.

ITEM 6.1

PAGE 98 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

1.6. Minor Stormwater Works – a new strip drain has been constructed in Elizabeth Street to alleviate water ponding.

1.7. Lighthouse Carpark Improvements – the renewal of the carpark pavement has been constructed.

1.8. Tarleton Street/Wright Street Safety Improvements – construction has commenced for the improvements at this intersection. The works include changes to the traffic lights in an attempt to reduce the number of accidents at this intersection.

ITEM 6.1

PAGE 99 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

1.9. Oldaker Street and Ronald Street Round-a-bout Safety Improvements – construction has commenced on the improvements to the existing round-a-bout. The work has been externally funded under the Blackspot Program. The changes are designed to slow traffic down as they approach the round-a-bout.

1.10. William Street Stormwater Upgrade Stage 7 – construction is progressing well. The new pipeline has been installed through the centre of the round-a-bout under the railway line.

1.11. Rooke Street Reconstruction Steele Street to Stewart Street – Consultation with business operators and property owners has commenced through face to face contact and an online survey. A meeting has been scheduled for these stakeholders to provide further input into the project before the design phase commences in February. 1.12. Fitness Equipment East Devonport – The consultation phase of this project has now been completed, which has identified the preferred site to be near the existing playground and toilets on Melrose Street. Work is now progressing to design the area and select suitable equipment.

ITEM 6.1

PAGE 100 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

1.13. Victoria Parade Boat Ramp Upgrade - A number of improvements are still under consideration following feedback from the public. The boat parking area is being used heavily in favorable weather and some positive feedback has been received as well as the well-documented criticism. 1.14. The following graph details the capital expenditure to date excluding LIVING CITY capital expenditure:

Management 2.1. Urban bus review â&#x20AC;&#x201C; Council has been working with the Department of State Growth on their review of Devonportâ&#x20AC;&#x2122;s urban bus network. The current service is inadequate due to infrequent services, which means passenger numbers are generally very low. The new network and timetable is being developed to provide more frequent services and more direct routes. Some infrastructure changes may be required, which will be discussed further between parties in preparation for the changeover in 2019. 2.2. The following table is a summary of the action requests for the Infrastructure and Works Department: Balance of Action Requests as at 27/11/2011 Number of Action Requests created in Dec & Jan Number of Action Requests completed in Dec & Jan Balance of Action Requests as at 31/1/2018

ITEM 6.1

446 424 393 477

PAGE 101 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

2.3. The following graph details the breakdown of the action requests completed during December and January:

Technical and Engineering 3.1. Changes to parking fees - The rollout of on street and off street parking changes was completed in January. The project changed the rates and time limits to align with Min No 182/17 from the September Council meeting. Work included changing over 140 signs, installing 20 new signs, manual and remote reprogramming of parking meters and ticket machines and placing around 500 new stickers on parking meters. 3.2. Stormwater modelling – The consultant work continues to complete a hydraulic model of East Devonport stormwater catchments. A report is due in February, which will provide an assessment of the capacity of the existing stormwater system and recommend upgrades to reduce the risk of local flooding. 3.3. Retaining wall inspections – Quotations have been sought from consultants for inspections and condition assessments of Council’s retaining wall assets. Council has 136 retaining wall assets with a total replacement value of $5.7M. Inspections are undertaken every three years to identify defects and ensure the assets are adequately maintained. 3.4. The following is a summary of the projects capitalised in December and January. Number of projects capitalised in Dec & Jan Total value of capitalisations in Dec & Jan Total value of Works in Progress (WIP) as at 31/1/2018 Number of projects awaiting capitalisation next month * includes $44M LIVING CITY costs yet to be capitalised

ITEM 6.1

8 $1.12M $50.6M* 8

PAGE 102 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

3.5. 13 National Heavy Vehicle Regulator Assessments were completed in December and three were assessed in January. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued this year compared to previous years: National Heavy Vehicle Regulator Assessments 60

Jan

2014

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

2015

2016

2017

2018

3.6. The following graph details the Engineering Assessments for Development Applications that were completed last year compared to previous years: Development Application Engineering Assessments 18 16 14 12 10

8 6 4 2

Building Assessments

42736

42767

42795

42826

42856

42887

42917

42948

42979

43009

43040

43070

Jan-17 8

Feb-17 16

Mar-17 14

Apr-17 7

May-17 17

Jun-17 12

Jul-17 6

Aug-17 11

Sep-17 12

Oct-17 14

Nov-17 9

Dec-17 12

Subdivision Assessments

Planning Assessments

Pre Assessments

ITEM 6.1

PAGE 103 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

3.7. 17 road reserve permits were issued in December, 24 permits were issued in January. The following graph details the Road Occupation Permits that were issued last year compared to previous years: Road Occupation Permits 2017 16

0 Jan-17 6

Public

Feb-17 Mar-17 Apr-17 May-17 Jun-17 7 13 4 8 3

Jul-17 10

Aug-17 Sep-17 8 12

Oct-17 14

Nov-17 Dec-17 9 6

Tas Gas

Aurora/Telecommunication

NBN Co

Taswater

3.8. 86 Dial Before You Dig requests were processed in December and 99 in January. The following graph details the Dial Before You Dig requests that have been processed this year compared to previous years:

DBYD - Dial Before You Dig Requests 250

200

150

2018 2017

100

2016

Jan Feb Mar Apr May Jun

ITEM 6.1

Jul

Aug Sep Oct Nov Dec

PAGE 104 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

3.9. 41 Section 337 Certificates were processed in December and 40 in January. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year compared to previous years:

337 Certificate Requests 100 90 80 70 60

2017

2016

2015

30 20 10 0 Jan Feb Mar Apr May Jun

Jul

Aug Sep Oct Nov Dec

Operational Contracts 4.1. The following table details the contracts managed within the Infrastructure and Works Department that have been extended this financial year: Contract

Contract Period

Extension Options

$ Value (Exc. GST)

Contractor

Contract –1276 30/11/2017 The original contract signed in $247,159 Veolia Waste Transfer option 1+1 June 2014 was for a 36 month per annum Environmental period and had an option for Services two 12 month extensions. Further to a review the option for the additional 12 months was accepted.

Civil Works and Stormwater Maintenance 5.1. Maintenance in accordance with the Service Level Document, undertaken in December and January included: •

Programmed cleaning of stormwater mains

•

Investigation of stormwater infrastructure near Impact Fertilizer

•

Re-sheeting of the gravel section of Tugrah Road

•

Re-sheeting of gravel roads

5.2. In February it is anticipated that civil works and stormwater maintenance works will include: •

Pavement dig outs at various locations

•

Cleaning of pavers in Stewart Street ITEM 6.1

PAGE 105 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

Parks and Reserves Maintenance 6.1. Maintenance in accordance with the Service Level Document, undertaken in December and January included: •

Preparation of Devonport Oval running tracks for the annual athletics carnival

•

Irrigation of sports grounds, street trees and parks

•

Road side slashing on rural roads

•

Inspection and maintenance of firebreaks in the Kelcey Tier and Don Reserve

6.2. In February, it is anticipated that parks and reserves maintenance works will include: •

Preparation for national soccer carnival at Valley Road Soccer Grounds

•

Preparation for sports ground change overs from summer sports to winter sports

6.3. Mersey Vale Memorial Cemetery interment figures for last year compared to previous years are as follows:

Mersey Vale Cemetery Interment Figures 18

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Ash Interment - 2017

Burial - 2017

average 2014-2016

Building and Facilities Maintenance 7.1. Maintenance in accordance with the Service Level Document, undertaken in December and January included:

ITEM 6.1

PAGE 106 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

•

Re-stain the timber on the public amenities at Aikenhead Point

•

External painting of the ticket box at Girdlestone Park

•

Removal of Christmas decorations and the Christmas tree

•

Sand and seal the timber floors at the East Devonport Recreation Centre and Devonport Recreation Centre

ITEM 6.1

PAGE 107 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

•

Re-stain the exterior of the Surf Club building

7.2. In February it is anticipated that building and facilities maintenance works will include:

•

Re-stain the BBQ shelters in the Bluff Plaza

•

Re-stain the deck at the Bass Strait Maritime Centre

•

External painting at the Maidstone Park netball centre

Waste Management Operations 8.1. Waste Management Services were conducted in accordance with the Service Level Document during December and January. Items of note include: •

577 drums were processed for DrumMuster in December and 603 were processed in January.

8.2. The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station:

Waste & Recycling Monthly Figures 2500

2000

1500

1000

500

0 Jul-17 1100

Aug-17 1313

Sep-17 1215

Oct-17 1472

Nov-17 1343

Dec-17 1351

Jan-18 1450

Domestic Recycling (tonnes)

122

124

182

133

141

158

162

Domestic Waste (tonnes)

524

590

473

707

685

607

691

Total Waste to Landfill (tonnes)

ITEM 6.1

Feb-18

Mar-18

Apr-18

May-18

Jun-18

PAGE 108 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

8.3. The following table details the monthly figures for the Spreyton Waste Transfer Station: Item

Nov 2017 1.86 tonnes 13 m³ 65 394 857 724 29 tonnes

Dec 2017 0.76 tonnes 16 m³ 67 551 1,136 703 15 tonnes

Jan 2018 1.38 tonnes 18 m³ 70 457 1,037 667 10 tonnes

DCC Garbage Trucks (Domestic & Commercial Collection Services) Steel Recycling

230 tonnes 833 tonnes 49 tonnes

93 tonnes 787 tonnes 71 tonnes

96 tonnes 899 tonnes 96 tonnes

e-Waste

0 tonnes

Asbestos – large loads Asbestos – small loads Mattresses Vehicle Loads – up to 0.5m³ Vehicle Loads – 0.5m³ to 1.5m³ Vehicle Loads – 1.5m³ to 2m³ Truck Loads – landfill waste Truck Loads – non-landfill waste

Tyres

0 tonnes

17/18 Total 6.22 tonnes 112m³ 425 2,758 6,752 3,863 173 tonnes 1,010 tonnes 5,387 tonnes 456 tonnes 0 tonnes

16/17 Total 11.02 tonnes 205 m³ 695 4,859 13,985 6,422 315 tonnes 905 tonnes 9,192 tonnes 897 tonnes 0 tonnes

222

293

15/16 Total 12.8 tonnes 218m³ 500 7,958 12,492 6,548 341 tonnes 958 tonnes 9,376 tonnes 843 tonnes 9.9 tonnes 359

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.

RISK IMPLICATIONS Any specific risk implications have been outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.

CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.

ATTACHMENTS ⇩1.

Capital Works Program - January 2018

RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 6.1

Matthew Atkins Deputy General Manager

PAGE 109 Capital Works Program - January 2018

ATTACHMENT [1]

Capital Works Income & Expenditure Report for January 2018 Funding 2017/18 Additional Funds Annual Budget Carried forward & adjustments

Expenditure 2017/18

Performance Measures

Balance

Total Budget Available

External Funding Included in Total

Actual

Commitments

Total Expenditure

Remaining Funds

Works Start

Works Completion

% Budget

Month

Spent

Sept - 17

Mar - 18

Comments

Summary Open Space & Recreation Buildings & Facilities Stormwater Transport Living City Plant & Fleet Other Equipment

106,241 1,325,618 333,246 2,927,822 20,185,892 71,595 40,504 24,990,917

14,648 2,384,234 67,499 891,746 16,564 72,965 3,447,655

120,888 3,709,851 400,745 3,819,568 20,202,456 71,595 113,470 28,438,572

833,510 608,363 371,182 2,162,236 29,626,565 744,556 474,225 34,820,638

66,313

10,339

3,993

14,331

51,982

115,052

2,609

112,443

TBA

CP0130 Home Hill - Facility signage

5,000

TBA

CP0131 Path lighting - Victoria Parade, 250m from Cenotaph north CP0135 Meercroft Park - Re-clad external walls of change rooms CP0134 Mersey Bluff Playground - Shade Sail Renewal

8,633

6,703

1,930

completed

0.0% Signage to be installed once the branding for Home Hill is developed. 77.6%

28,000

16,884

11,116

completed

60.3%

28,000

10,711

17,289

TBA

CP0136 Aquatic Ctr. O/door Filter vessels associated pipework and roof over CP0137 Vietnam Veteran's Memorial - BBQ shelter renewal CP0138 Path Renewal Program CP0139 Aquatic Centre - replace shade covers north & west of 50m pool CP0140 Fitness Equipment East Devonport CP0141 Julie Burgess Pontoon Lights CP0142 Lovett St. Soccer Ground - new scoreboard & coach/players bench

140,000

280

139,720

April - 18

May - 18

80,000

585

79,415

Mar - 18

April - 18

0.7%

65,000 25,000

208 19,500

64,792 5,500

TBA completed

0.3% 0.0%

217,400 6,000 50,000

4,045 156 26,991

213,355 5,844 23,009

Mar - 18 TBA Dec - 17

May - 18 TBA Feb - 18

CP0143 Mersey Vale cemetery - Children's Area CP0144 Mersey Vale Cemetery - future columns for memorial garden Total Open Space & Recreation

100,000 20,000

17,885

100,000 2,115

TBA completed

120,888

833,510

Total Capital Works

759,400 1,638,000 610,000 5,065,000 39,900,000 549,100 399,200 48,920,700

Open Space & Recreation CP0128 Signage Strategy Actions CP0129 Don River Rail Trail - Don to Tugrah gravel track

217,400 6,000 50,000

759,400

Buildings & Facilities CB0059 Public Art CB0078 Works Depot â&#x20AC;&#x201C; Vehicle wash bay

194,998 2,680,214 161,927 916,804 9,929,021 267,051 188,495 14,338,510

954,398 4,318,214 771,927 5,981,804 49,829,021 816,151 587,695 63,259,210

66,313

1,211,868 7,499,250 8,711,118

106,241

10,655

194,998

954,398

23,418

107,371

106,091

1,280

160 606

79,840 199,394

14,648

23,418

CB0085 D/Port Dog's Home - Construction of 2 pens CB0086 Payne Avenue toilet block

80,000 200,000

160 606

CB0087 Devonport Football Club - roof

50,000

764

41,764

42,527

7,473

1,549,425

2,849,425 8,000

210,360 7,459

2,342,470 -

2,552,830 7,459

296,595 541

1,000,000

2,680,214

4,318,214

CB0080 Art Gallery Integration Project CB0089 Devonport rec. Centre - additional toilet in men's squash change rooms

1,300,000 8,000

CB0090 169 Steele St - Property purchase Total Facilities

1,638,000

1,000,177 -

1,325,618

ITEM 6.1

2,384,234

1,000,177

(177)

3,709,851

608,363

21.6% Signage for parks and public amenitites currently being installed. 2.3% Land acquisitions being finalised.

38.3% Contractor has been engaged and replacement sail is being manufactured. 0.2% Works are currently being tendered. Design is progressing.

1.9% Design is progressing. 2.6% 54.0% Scoreboard has been installed, coach/players benches in progress. 0.0% 89.4% 12.7%

TBA

Feb - 18

TBA TBA

Feb - 18

Dec - 2017 completed

TBA complete

TBA

0.0% 98.8% Awaiting permits from Taswater. 0.2% 0.3% Council decision, Res 256/17 (IWC 46/17) to reallocate funds to renew the East Devonport Foreshore toilet block. 85.1% Contractor engaged and work is scheduled to be carried out in February. 89.6% Construction has commenced. 93.2% 100.0% Purchase of site settled on 29/9/17. 85.9%

PAGE 110 Capital Works Program - January 2018

ATTACHMENT [1] Funding 2017/18 Additional Funds Carried forward Annual Budget & adjustments $

Expenditure 2017/18

Balance

Performance Measures

Total Budget Available

External Funding Included in Total

Actual

Commitments

Total Expenditure

Remaining Funds

Works Start

Works Completion

% Budget

Month

Spent

Transport CT0164 Steele St Fenton St Intersection Upgrade

10,000

5,072

5,910

10,982

(982)

completed

109.8%

CT0165 William St Renewal Best St- Stewart St

4,500

6,610

4,067

10,677

(6,177)

completed

237.3%

262,089

TBA

165,652

465,652

CT0176 Tarleton St Wright St safety improvements blackspot CT0178 Middle Road interchange off ramp improvements

112,036

CT0183 Steele-Rooke-MacFie intersection renewal

CT0169 Formby Road & Best Street intersection safety improvements CT0175 Victoria Parade boat ramp improvements

300,000

392,147

392,148

73,504

completed

112,036

1,424

143,256

144,680

(32,644)

Jan - 18

Feb - 18

84,664

83,453

1,211

completed

0.0% Signal changes to be implemented during 2017/18. Remaining works to be carried forward. 84.2% Completed. Minor alterations under consideration. 129.1% Additional external funding secured, not yet received. Construction progressing. 98.6%

62,378

64,440

2,727

67,167

(4,789)

completed

107.7%

2,000

93,226

2,682 105,517

(682) 34,483

completed Jan-18

completed Mar-18

134.1% 75.4% External funding has been secured, construction progressing. 19.9% 0.0% External funding not available. Project will no longer proceed. 37.9%

280,000

262,089

CT0186 Elizabeth St renewal - Forbes to Hiller CT0195 Oldaker and Ronald Safety Improvements

140,000

2,000 140,000

140,000

2,682 12,291

CT0196 Gatenby Drive detention basin access NA Webberleys Road Seal

20,000 60,000

45,000

3,972 -

16,028 60,000

completed NA

CT0197 Paloona Road - Hogg Creek approach barriers

20,000

7,582

12,418

completed

CT0198 Mersey Bluff pedestrian link

75,000

150

74,850

TBA

30,000 30,000 25,000 20,000

32,346 3,663 5,639 22,919

116 29,830

32,462 3,663 5,639 52,749

(2,462) 26,337 19,361 (32,749)

completed Feb-18 TBA Aug-18

completed Mar-18 TBA TBA

CT0203 Transport minor works CT0194 Reseal program

25,000 700,000

50 465,333

54,241

50 519,574

24,950 180,426

TBA Aug-17

TBA Jan-18

CT0182 Parking Infrastructure renewal CT0205 Torquay Rd reconstruction - Canning Drv. East to West CT0206 Birala Place renewal CT0207 Saleyard Road renewal CT0208 Bishops Road renewal

25,000 400,000

786 303,996

304 -

1,089 303,996

44,450 96,004

TBA completed

90,000 300,000 480,000

77,653 26,475 24,438

204,193 -

77,653 230,668 24,438

12,347 69,332 455,562

completed Mar-18 TBA

completed May-18 TBA

CT0209 Formby Rd. renewal northbound - Lyons Av. To Bass Highway CT0210 CBD footpath renewals CT0211 Rural Road route signs CT0212 D/port Road renewal - Bay Drv. to Mersey Rd. CT0213 James St. renewal - Clements St to Nth Fenton St CT0187 Ronald St. renewal - Madden St. to Parker St. CT0214 Lighthouse carpark improvements CT0189 Buster Road renewal - west of Don River (stg.2)

330,000

24,214

341,803

366,017

(36,017)

Jan-18

Mar-18

200,000 40,000 350,000 470,000

24,487 5,903 370,032 9,655

2,400 4,186 -

26,887 5,903 374,218 9,655

173,113 34,097 (24,218) 460,345

Mar-18 Mar-18 completed Mar-18

May-18 Mar-18 completed Jun-18

186,506 100,000 791,440

746,868

174,872 68,831 705,221

3,987 -

174,872 72,818 705,221

11,634 27,182 86,219

completed completed completed

CT0215 Rooke St. (design) Stewart St. to Steele St.

50,000

1,500 891,746

2,985 3,819,568

47,015 2,162,236

Aug-18

TBA

1,211,868

1,485 2,927,822

CT0199 CT0200 CT0201 CT0202

Griffiths Street - pedestrian link Forth Road, Don - pedestrian link Road traffic device renewal Street light provision

Total Transport

35,000 100,000 750,000

5,065,000

Comments

20,539

151,506 41,440

45,539 400,000

50,000 916,804

5,981,804

ITEM 6.1

0.2% Pending outcomes from traffic and parking study. Report due May 2018. 108.2% 12.2% Design progressing. 22.6% 263.7% 2 poles in East Devonport ordered, over expenditure to be recovered from other Transport projects. 0.2% 74.2% Contract works completed. Additional sites under consideration. 2.4% 7 machines renewed in Fourways. 76.0% 86.3% 76.9% Contracted awarded. 5.1% Design on hold awaiting outcome from threatened species investigation. 110.9% Construction progressing. 13.4% Tender has been advertised. 14.8% Quotations have been requested. 106.9% 2.1% Tender has been advertised. 93.8% 72.8% Awaiting final invoicing. 89.1% 6.0% Consultation progressing. 63.9%

PAGE 111 Capital Works Program - January 2018

ATTACHMENT [1] Funding 2017/18 Additional Funds Carried forward Annual Budget & adjustments $ $

Expenditure 2017/18

Total Budget Available $

External Funding Included in Total $

Actual $

Commitments $

Balance

Total Expenditure $

Performance Measures

Remaining Funds $

Works Start Month

Works Completion Month

Stormwater CS0053 Tugrah Road Duplication of pipe crossing

26,000

25,093

907

completed

CS0055 Squibbs Road drainage improvements

66,886

2,977

63,909

TBA

69,041

CS0059 49 Sorell st stormwater renewal

69,041

53,490

15,551

completed

CS0062 CS0063 CS0064 CS0065

Minor stormwater works William St. SW catchment upgrade - Stage 7 Webberleys Road - new culvert 264 Lillico Road culvert upgrade

30,000 250,000 15,000 25,000

16,450 172,559 233 10,078

4,106 41,313 667

20,556 213,872 233 10,745

9,444 36,128 14,767 14,255

TBA Jan-18 Mar-18 TBA

TBA Mar-18 Mar-18 TBA

CS0066 CS0067 CS0068 CS0069 CS0070 CS0071

42 Lawrence Drv. s/water improvements Tugrah Road - new pits in gravel section Finlayson Way - stormwater improvements Maidstone Park - stormwater NE of oval Stormwater outfall risk management Pit replacements 12 Victoria Parade Stormwater Works

15,000 30,000 95,000 40,000 30,000 50,000 30,000

8,796 3,754 10,668 510 15,295 13,341

15,825 5,023 566

8,796 19,579 15,691 510 15,295 13,907

6,204 10,421 79,309 39,490 14,705 36,093 30,000

completed Feb-18 Feb-18 May-18 Sep-17 Aug-17 completed

completed Feb-18 Mar-18 May-18 TBA TBA completed

333,246

67,499

400,745

371,182

Total Stormwater

4.5% Project on hold awaiting Federal Government environmental approvals. 77.5% 68.5% 85.5% Construction progressing. 1.6% Design progressing 43.0% Construction being arranged to minimise distruption to seasonal industries that rely on Lillico Road 58.6% 65.3% Contractor has been engaged. 16.5% Construction pending. 1.3% 51.0% Clements Street outfall completed. 27.8% Various locations under consideration. 0.0% Project combined with Victoria Parade Boat Ramp Improvements (CT0175). 51.9%

161,927

771,927

320,000

65,452

385,452

35,143

350,309

59,100

45,347

104,447

17,357

87,090

170,000

156,252

326,252

19,094

307,158

Total Plant & Fleet Other Equipment CE0008 Office Equipment (inc. art acquisition $10K)

549,100

267,051

816,151

71,595

744,556

136,200

47,546

183,746

25,629

44,736

70,365

113,381

CC0010 & 11 Information Technology - Renewal & Upgrades Total Other Equipment

263,000

140,949

403,949

14,876

28,229

43,105

360,844

399,200

188,495

587,695

40,504

72,965

113,470

474,225

9,020,700

4,409,489

13,430,189

1,211,868

4,805,025

3,431,091

8,236,117

5,194,072

39,900,000

9,929,021

49,829,021

7,499,250

20,185,892

16,564

20,202,456

29,626,565

39,900,000

9,929,021

49,829,021

7,499,250

20,185,892

16,564

20,202,456

29,626,565

40.5%

48,920,700

14,338,510

63,259,210

8,711,118

24,990,917

3,447,655

28,438,572

34,820,638

45.0%

TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY Living City CB0068 Living City - Strategic Initiatives Total Living City TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY

ITEM 6.1

Comments

96.5%

610,000

Plant & Fleet CF0020 Hire Plant Replacement Plan (including disposal proceeds) CF0021 Minor Non-hire plant Replacement Plan (including disposal proceeds) CF0019 Fleet Replacement Plan (including disposal proceeds)

% Budget Spent

9.1% List of identified items to be progressively purchased. 16.6% List of identified items to be progressively purchased. 5.9% List of identified items to be progressively purchased. 8.8% 38.3% List of identified items to be progressively purchased. 10.7% Ongoing program of IT infrastructure upgrades. 19.3% 61.3%

July - 17

June - 18

40.5%

Project to continue through duration of the year.

PAGE 112 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

6.2

DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D510978

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of December 2017 and January 2018.

BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are: • • • • •

Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Risk and Regulatory Compliance Services.

STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the: • • • • • • • • • •

Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2016 Building Regulations 2016 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000 Devonport Interim Planning Scheme 2013 Work Health and Safety Act 2012

Discussion 1.

Tasmanian Planning Scheme Progress towards the introduction of the Tasmanian Planning Scheme (TPS) continues to be problematic for all Cradle Coast Councils. The State Scheme cannot commence until the Local Planning Schedules (LPS’s) have been submitted to, and approved by, firstly the Tasmanian Planning Commission (TPC) and then the Minister. The intention of an LPS is that it would determine where the zones and codes mandated by the TPS will apply in Devonport to support regional and municipal land use strategies and also to determine whether any restrictions in those zones and codes ITEM 6.2

PAGE 113 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

require modification to support existing or current significant economic, environmental or social strategic planning requirements in the municipality. Although this Council has been working toward the development of a draft LPS that could be considered by Aldermen before being referred for assessment by the TPC, it is being hampered by a lack of assistance or direction from the State on some vital components. The Cradle Coast Councils provided the Minister with a timeframe for the presentation of their LPS’s in early 2017. This timeframe, however, was based largely on assurances from the State that it would provide all the necessary information, statutory instruction and decisions to support it. In fact, very little information, instruction or support has been forthcoming. The approved State Planning Provisions (SPP’s) and Guidelines were not received until late February and late May 2017 respectively, much later than indicated. Ministerial directions for transitional arrangements did not occur until June 2017, and legislation to support these instructions was amended in September 2017. Ministerial decisions on transitional matters, including for any required amendment to the Cradle Coast Regional Land Use Strategy, and for transitioning of specific local provisions have not yet been made. The State reneged at a late hour on an apparent commitment to provide natural asset mapping to support the mandatory Natural Assets Code, and this task has now fallen to local government who have independently taken a joint approach for consistency of data source, methodology and output. The State road casement map which is critical to assigning State road infrastructure to the Utilities Zone has not yet made an appearance. Tasmania Fire Service has still to provide the bushfire-prone area maps prepared in conjunction with each council some 18-24 months ago. In apparent recognition of the difficulties faced by the Cradle Coast Councils in developing their LPS’s the Minister in late 2017 released funding of $100,000. A portion of this was used for the drafting of regional mapping to support the requirements of the new Natural Assets Code in the TPS. The balance of the funding is earmarked to assist in the preparation and publication of documents that are mandated as part of the notification phase for a draft LPS. As one example of the lack of direction coming from the State is the question of the appropriate zoning for schools under a LPS. Under the Interim Planning Scheme, schools are permitted in both the General Residential and Community Purpose Zones. In the General Residential zone, however, the use is restricted to secondary education only to year 10. Given the current government’s education policy of schooling to year 12 it would appear logical that this policy would be supported by any school currently located in a General Residential zone being converted to Community Purpose. To date, however, the Policy Planning Unit has declined to offer any direction and the TPC has refused to indicate whether it would accept such a change in the LPS or whether it would instead refuse it as a “spot zoning”. The TPC simply states that it is the “assessing authority” and therefore cannot comment until presented with the draft LPS. Their assessment flowchart shows that if even a single

ITEM 6.2

PAGE 114 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

element of a LPS is rejected then the whole document would be returned to Council for revision. At this stage, and particularly with the calling of a State election it is unlikely a complete draft LPS will be ready for the consideration of Council before mid-2018. The Minister recently wrote to all Councils to “remind” them of their obligation to prepare a draft LPS for the consideration of the TPC. Officers have referred comments to LGAT so that a sector wide response on the current status could be provided. There is a power available to the Minister under the provisions of the Land Use Planning and Approvals Act 1993 to direct that Council complete and present a draft LPS for consideration. If Council failed to comply with that direction the Minister could intervene and assume the role of the planning authority to have a LPS prepared by other means. Given that nearly all Councils are struggling to finalise a draft LPS that outcome is considered unlikely. 2.

Tasmanian Planning Commission Hearings •

26 North Caroline Street, East Devonport

A hearing in relation to an application to rezone this property (with certain conditions) for use as a transport depot, was held at Devonport on 1 November 2017. On 1 December 2017 the TPC advised Council that it had determined under sections 41(b) and 43H(1)(d) of the former provisions of the Land Use Planning and Approvals Act 1993, to reject the draft amendment and to refuse the permit. A copy of the TPC Decision, and Reasons for Decision, is at attachment 1. •

2-12 Murray Street, East Devonport

A hearing in relation to a joint application for a rezoning and a development permit was convened at Devonport on 31 January 2018. The matter has been adjourned for a further hearing. At the time of this report the TPC had not advised of the next hearing date. 3.

Statistical Report for December 2017 and January 2018 Building To the end of the reporting period Council had received 76 permit applications and 70 referrals of notifiable works. This combined total of 146 is below the 162 applications for the same period last year. It reflects the impact of the new Building Act 2016 where much “minor” work is now classified as “no permit required”. The nominal value of building works notified to Council as part of the applications currently stands at $76,865,039.

ITEM 6.2

PAGE 115 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

Plumbing 39 permit applications and 84 notifiable works assessments had been recorded to the end of January. This combined total of 123 is a significant 44 lower than for the same period last year. Again, it reflects the deregulation by the provisions of the Building Act 2016 although

ITEM 6.2

PAGE 116 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

there is an underlying concern that some work is being carried out without either a permit or notification.

Planning At the end of January Council had received 99 planning applications. This is on par with the 102 received for the same period last year. 26 of the applications were for a permitted use whereas 73 were required to satisfy the discretionary requirements of the Planning Scheme. Of the applications received 50 were for residential developments, 28 involved commercial or industrial uses while the balance included 11 subdivisions and 10 â&#x20AC;&#x153;other usesâ&#x20AC;? such as carports or garages that triggered a discretionary application because of a requirement such as a boundary relaxation.

ITEM 6.2

PAGE 117 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

Environmental Health There were 11 food premises inspections conducted during the period and none of those inspections resulted in either an Improvement Notice or an Infringement Notice being issued. 8 food premises complaints were received in the period and have been investigated and resolved. The schoolsâ&#x20AC;&#x2122; immunisation program for the calendar year was completed in December with 226 vaccines administered by registered nurse immunisers. This brought the total number of vaccines administered through the program in 2017 to 982.

Animal Control Council records indicate that 3,845 dogs were registered at the end of January. Complaints about dogs continue to be a concern with a total of 106 complaints registered in December and January. 96 of those complaints have been resolved. There are 10 outstanding complaints, and these involve dangerous dogs and dog attacks which require detailed and thorough investigation before an outcome is achieved.

ITEM 6.2

PAGE 118 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

Animal compliant response times have remained low at one day and the investigation of complaints during the two months has resulted in the issue of 39 Infringement Notices.

Risk and Compliance During December and January Council officers dealt with 78 complaints about matters for which Council has regulatory responsibility. The complaints involved the investigation of matters such as noise, dumping, water, abandoned vehicles, overhanging trees, fire hazards, illegal uses on land and illegal camping. The majority of complaints were satisfactorily resolved while Councilâ&#x20AC;&#x2122;s Compliance Officer continues to work with some property owners to achieve a long term solution.

Incident Report Dec 2017 - Jan 2018 Number of Reported Incidents Number of Reported Incidents Internal

Number of Reported Incidents External

ITEM 6.2

PAGE 119 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

Incident Type Internal Personal Injury

Personal Threat

Motor Vehicle

Near Hit

Hazard

Report Only

Personal injury – strain, dust inhalation, extra immunisation given Personal threat - member of public became aggressive Motor vehicle – various minor incidents Hazard – parking sign attached to light pole Report Only – Suspicious character loitering, wrong fuel put in vehicle Incident Type External Personal Injury

Property Damage

Motor Vehicle

Personal injury – trip and falls Motor vehicle – rock hit car door and pothole issue Property Damage – tree limb hit fence Insurance Claim (Internal) Potential Claims Potential Claim Costs Actual Claims Actual Claim Costs

1 $115.60 1 $115.60

Insurance Claim (External) Potential Claim

Potential Claim Costs

$1,000

Actual Claims

Actual Claim Costs

$1,000 Motor vehicle excess

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS Any financial implications arising out of this report will be reported separately to Council.

RISK IMPLICATIONS There are no specific risk implications as a result of this report.

CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in December 2017 and January 2018.

ATTACHMENTS ⇩1.

Decision and Reasons for Decision ITEM 6.2

PAGE 120 Report to Infrastructure Works and Development Committee meeting on 12 February 2018

RECOMMENDATION That it be recommended to Council that the Development and Health Services Report be received and noted.

Author: Position:

Brian May Development Manager

Endorsed By: Position:

ITEM 6.2

Matthew Atkins Deputy General Manager

PAGE 121 Decision and Reasons for Decision

ATTACHMENT [1]

ITEM 6.2

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ATTACHMENT [1]

ITEM 6.2

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ATTACHMENT [1]

ITEM 6.2

PAGE 124 Decision and Reasons for Decision

ATTACHMENT [1]

ITEM 6.2

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ATTACHMENT [1]

ITEM 6.2

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ATTACHMENT [1]

ITEM 6.2

PAGE 127 Decision and Reasons for Decision

ATTACHMENT [1]

ITEM 6.2

PAGE 128 Infrastructure Works and Development Committee meeting Agenda 12 February 2018

7.0

CLOSURE

There being no further business the Chairman declared the meeting closed at

pm.