Agenda iwdc 10 october 2016 by Devonport City Council

NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, 17 Fenton Way, on Monday 10 October 2016, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.

Paul West GENERAL MANAGER 5 October 2016

AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 10 OCTOBER 2016 AT THE COUNCIL CHAMBERS AT 5:30PM Item

1.0

Page No.

APOLOGIES ............................................................................................... 1 Ald GF Goodwin

2.0

DECLARATIONS OF INTEREST ........................................................................ 1

3.0

PROCEDURAL............................................................................................. 2

3.1

PUBLIC QUESTION TIME ...................................................................................................................... 2

3.1.1

Questions on notice from the public ........................................................................................... 3

3.1.2

Question without notice from the public .................................................................................... 3

3.2

QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 3

4.0

TENDERS ................................................................................................... 4

4.1

Tender Report Contract CT0165 - William Street Reconstruction (Best Street to Stewart Street) (D439282) ............................................................................................................... 5

4.2

Tender Report Contract CT0164 - Fenton and Steele Streets Intersection Upgrade (D439284) .......................................................................................................................................... 8

5.0

INFRASTRUCTURE AND WORKS REPORTS ....................................................... 11

5.1

Asset Management Strategy - Year 2 Status Update (D435326) .......................................... 11

5.2

Cradle Coast Waste Management Group 2015/16 Recycling Bin Assessment (D435621) ........................................................................................................................................ 15

6.0

INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 51

6.1

Infrastructure and Works Report (D435605) .............................................................................. 51

6.2

Development and Health Services Report (D439782) ............................................................ 65

7.0

CLOSURE .............................................................................................. 113

PAGE 1 Infrastructure Works and Development Committee meeting Agenda 10 October 2016

Agenda of a meeting of the Devonport City Council’s Infrastructure Works and Development Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 10, October 2016 commencing at 5:30pm. PRESENT Present Chairman

Ald L M Perry Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews

Apology



IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.

1.0

APOLOGIES

The following apology was received for the meeting. Ald Goodwin

2.0

Apology

DECLARATIONS OF INTEREST

PAGE 2 Infrastructure Works and Development Committee meeting Agenda 10 October 2016

3.0

PROCEDURAL

3.1

PUBLIC QUESTION TIME

Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16): 1.

Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.

Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.

A maximum period of time of 30 minutes in total will be allowed for public participation.

A maximum period of time of 3 minutes will be allowed for each individual.

A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.

A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.

Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.

A question by any member of the public and an answer to that question are not to be debated.

The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.

PAGE 3 Infrastructure Works and Development Committee meeting Agenda 10 October 2016

3.1.1

Questions on notice from the public At the time of compilation of the agenda no questions on notice from the public were received.

3.1.2

Question without notice from the public

3.2

QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.

PAGE 4 Infrastructure Works and Development Committee meeting Agenda 10 October 2016

4.0

TENDERS

In accordance with Section 22(1) of the Local Government Act 1993 Council has delegated powers to the Infrastructure and Works Committee to accept tenders for activities related to the functions of the Committee to the extent of the estimates for the current financial year (Min 198/15 refers). The following item is to be dealt with by the Infrastructure and Works Committee in accordance with delegated authority. 4.1

Tender Report Contract CT0165 - William Street Reconstruction (Best Street to Stewart Street)

4.2

Tender Report Contract CT0164 - Fenton and Steele Streets Intersection Upgrade

The following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2016/2017 financial year. Contract Contract - 1311 King Street Carpark Contract - CT0167-01 Supply, Delivery and Placement of Hotmix Asphalt Contract - CT0167-02 Supply, Delivery and Placement of Bituminous Surfacing

$ Value

Contract Period

Extension Options

September to December 2016 September to January 2017

Not Applicable Not Applicable

$302,359

Roadways Pty Ltd

September to January 2017

Not Applicable

$230,931

Venarchie Pty Ltd

(Excluding GST)

Contractor

$532,973

Oliver Kelly Construction

Min Ref/ Meeting Date Council 150/16 22 August 2016 IWC 25/16 8 August 2016 IWC 26-16 8 August 2016

PAGE 5 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

4.1 TENDER REPORT CONTRACT CT0165 WILLIAM RECONSTRUCTION (BEST STREET TO STEWART STREET)

STREET

File: 32540 D439282

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report seeks Council’s approval to award Contract CT0165 for the William Street Reconstruction (Best Street to Stewart Street), to Kentish Construction & Engineering Company Pty Ltd (trading as Treloar Transport).

BACKGROUND This report considers tenders received for “William Street Renewal (Best Street to Stewart Street)” listed within the 2016/17 capital expenditure budget. The main objective of this project is to renew the road pavement and seal on William Street between Best Street and Stewart Street. This project continues on from projects over the last three years renewing various sections of William Street. This section of William Street includes the Devonport High School crossing, which has associated safety concerns. Council has been involved in discussion with various stakeholders including the School, Department of State Growth and Tasmania Police about the crossing. Council has made a submission to the Department of State Growth’s Vulnerable Road User program for $88,000 to install a signalised pedestrian crossing to replace the existing crossing as part of the project. A signalised crossing is supported by all stakeholders, but a funding announcement is yet to be made. However, due to the project timeframe, the signalised crossing has been included in the design and the tender documents.

STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.

DISCUSSION In accordance with Council’s Code of Tenders and Contracts, a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from three companies. tenders and are summarised in table 1.

All tenders received were conforming

TABLE 1

Conforming

Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport) Hardings Hotmix Pty Ltd

Tender Price (ex GST) $491,671

Conforming

$552,791

Civilscape Contracting Tasmania Pty Ltd

Conforming

$587,982

No. 1

Tender

Status

ITEM 4.1

PAGE 6 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

As highlighted in the above table, Kentish Construction & Engineering Company Pty Ltd tender of $491,671 is the lowest priced. The Tender Planning and Evaluation Committee have considered the tenders against each of the selection criteria, these being:    

Relevant Experience Quality, Safety and Environmental Management Methodology Price

The evaluation by the committee indicates that Kentish Construction & Engineering Company Pty Ltd scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as a confidential attachment. A construction program was provided by Kentish Construction & Engineering Company Pty Ltd as part of their tender. Once the contract is awarded the construction program will be finalised to minimise disruptions to businesses during the Christmas trading period whilst maximising construction during the school holiday period.

COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 10 September 2016 and tenders were also advertised on Council’s website. As part of the design process consultation was undertaken with the primary school, Tasmanian Police, Department of State Growth and local businesses. Prior to construction commencing information will be distributed to the public similar to previous projects through Council’s social media, website and notification to businesses.

FINANCIAL IMPLICATIONS The 2016/17 capital expenditure budget includes an allocation for the “William Street Renewal (Best Street to Stewart Street)” project of $500,000. Council’s submission to the Vulnerable Road User program is for $88,000. The project budget is summarised below in table 2. TABLE 2 No.

Budget (ex GST)

Funding Source

Council’s capital expenditure budget

Department of State Growth grant (unconfirmed)

$500,000 $88,000 TOTAL

$588,000

If the submission to the Department of State Growth is unsuccessful, the signalised crossing can be removed from the scope of works and the project can be completed utilising Council’s capital expenditure budget. The breakdown of the budget for this project is summarised below in table 3. TABLE 3 No. 1

Tender Price (ex GST)

Tender Contract CT0165 price

$491,671 ITEM 4.1

PAGE 7 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

Project management/administration

$25,000

Utility Costs (Telstra, Tas Networks other utility costs)

$13,200

Supply & Delivery traffic signal hardware

$17,000

Traffic signal relocation – Best Street intersection

$10,000

Construction contingency

$50,000

Identified savings – post tender

-$30,000 TOTAL

$576,871

A review of the project after the close of tenders has identified savings of $30,000. These will be variations to the contract. The contingency allowance for this project is 10% of the contract price. unforeseen variations is low.

The risk of

RISK IMPLICATIONS To minimise risk the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.

CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Kentish Construction & Engineering Company Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract CT0165 William Street Reconstruction (Best Street to Stewart Street).

ATTACHMENTS 1.

CT0165 Signed Meeting Minutes

Confidential

RECOMMENDATION That the Infrastructure, Works and Development Committee in relation to Contract CT0165 – William Street Reconstruction (Best Street to Stewart Street) and in accordance with the delegated authority provided to it by Council under Minute 198/15: a)

award the contract to Kentish Construction & Engineering Company Pty Ltd for the tendered sum of $491,671 (ex GST);

note that design, project management and administration for the project are estimated to cost $25,000 (ex GST);

note that associated traffic control and utility service work is estimated to cost $40,200 (ex GST);

note that savings of $30,000 have been identified after the close of tenders; and

note a construction contingency of $50,000 (ex GST) is included in the budget.

Author: Position:

Shannon Eade Project Management Officer

Endorsed By: Position:

ITEM 4.1

Matthew Atkins Deputy General Manager

PAGE 8 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

4.2

TENDER REPORT CONTRACT CT0164 - FENTON AND STEELE STREETS INTERSECTION UPGRADE File: 32539 D439284

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standards

SUMMARY This report seeks Council’s approval to award Contract CT0164 for the Fenton and Steele Streets Intersection Upgrade, to Civilscape Contracting Tasmania Pty Ltd.

BACKGROUND This report considers tenders received for “Steele Street and Fenton Street Intersection Upgrade” listed within the 2016/17 capital expenditure budget. This project was included in the 2016/17 capital works program to achieve two objectives: 

Improve pedestrian amenity and safety around Devonport Primary School, and



Increase capacity of Fenton Street in preparation for completion of new CBD multistorey car park.

The pedestrian improvements include the reconstruction of the northern half of Steele Street and the northern footpath to provide a path with a level crossfall. The capacity increase involves installation of traffic signals at the intersection of Steele Street and Fenton Street. This proposal aligns with the recommendation of the LIVING CITY Traffic Study which was adopted by Council in April 2016 (Min IWC 08/16 refers). The detailed design has been approved by the Department of State Growth as the authority for traffic signals. The traffic signals allow improved access for vehicles turning out of Fenton Street and will be suitable for future traffic growth resulting from the LIVING CITY development. The signals also provide significant improvements for pedestrians crossing Fenton Street or Steele Street and allow the removal of the school crossing on Fenton Street, which is a safety concern for some members of the community.

STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.

ITEM 4.2

All tenders received were conforming

PAGE 9 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

TABLE 1

Civilscape Contracting Tasmania Pty Ltd

Conforming

Tender Price (ex GST) $396,451

Hardings Hotmix Pty Ltd

Conforming

$475,550

Kentish Construction and Engineering Company Pty Ltd (trading as Treloar Transport)

Conforming

$509,026

No.

Tender

Status

As highlighted in the above table, Civilscape Contracting Tasmania Pty Ltd tender of $396,451 is the lowest price. The Tender Planning and Evaluation Committee have considered the tenders against each of the selection criteria, these being:    

Relevant Experience Quality, Safety and Environmental Management Methodology Price

The evaluation by the committee indicates that Civilscape Contracting Tasmania Pty Ltd scored highest overall against the selection criteria and therefore offers Council the best value for money. The Tender Planning and Evaluation Committee minutes have been provided to Aldermen as confidential attachments. A construction program was provided by Civilscape Contracting Tasmania Pty Ltd as part of their tender. Once the contract is awarded the construction program will be finalised to minimise disruptions to businesses during the Christmas trading period whilst maximising construction during the school holiday period.

COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 3 September 2016 and tenders were also advertised on Council’s website. As part of the design process consultation was undertaken with the primary school, Tasmanian Police, Department of State Growth and local residences. Prior to construction commencing information will be distributed to the public similar to previous projects through Council’s social media, website and written letters to residence/businesses.

FINANCIAL IMPLICATIONS The 2016/17 capital expenditure budget includes an allocation for the “Steele Street and Fenton Street Intersection Upgrade” project of $550,000. The tender received from Civilscape Contracting Tasmania Pty Ltd is $396,451. The breakdown of the budget for this project is summarised below in table 2. TABLE 2 No.

Tender

Tender Price (ex GST)

Contract CT0164 price

$396,451

Project management/administration

$35,000

Telstra works

$28,282 ITEM 4.2

PAGE 10 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

Supply & delivery traffic hardware (estimated)

$35,000

Taswater (estimated)

$6,000

Tasnetworks (estimated)

$7,000

Construction contingency

$40,000 TOTAL

$547,733

The contingency allowance for this project is 10% of the contract price. The most significant risk on this project is related to the traffic signal installation. Previously, the Department of State Growth has designed and installed the traffic signals on behalf of councils, but this is the first project in Tasmania under the Department’s new process where Council is required to design, procure and install the signal hardware.

RISK IMPLICATIONS To minimise risk, the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.

CONCLUSION Taking into account the selection criteria assessment, the Tender Planning and Evaluation Committee has determined that Civilscape Contracting Tasmania Pty Ltd meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract CT0164 Steele Street and Fenton Street Intersection Upgrade.

ATTACHMENTS 1.

CT0164 Signed Meeting Minutes

Confidential

RECOMMENDATION That the Infrastructure, Works and Development Committee in relation to Contract CT0164 – Steele Street and Fenton Street Intersection Upgrade and in accordance with the delegated authority provided to it by Council under Minute 198/15: a)

award the contract to Civilscape Contracting Tasmania Pty Ltd for the tendered sum of $396,451 (ex GST);

note that utility works are estimated to cost $41,282 (ex GST);

note that supply and deliver of traffic hardware is estimated to cost $35,000 (ex GST);

note that design, project management and administration for the project are estimated to cost $35,000 (ex GST); and

note that a construction contingency of $40,000 (ex GST) is included in the budget.

Author: Position:

Shannon Eade Project Management Officer

Endorsed By: Position:

ITEM 4.2

Matthew Atkins Deputy General Manager

PAGE 11 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

5.0

INFRASTRUCTURE AND WORKS REPORTS

5.1

ASSET MANAGEMENT STRATEGY - YEAR 2 STATUS UPDATE File: 26799 D435326

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.3

Provide and maintain Council buildings, facilities and amenities to appropriate standards

SUMMARY To report to Council on the progress of the actions outlined in Council’s Asset Management Strategy (AMS).

BACKGROUND Council developed and adopted the AMS to complement the objectives of Council’s Asset Management Policy. The current AMS was adopted by Council at its meeting in June 2015 and this report provides an update on progress to date. To ensure the long-term financial sustainability of Council, it is essential to balance the community’s expectations for services with their ability to pay for the infrastructure assets used to provide the services. Maintenance of service levels for infrastructure assets requires appropriate investment over the whole of the asset life cycle. To assist in achieving this the AMS provides the following vision: Develop and maintain asset management governance, skills, process, systems and data in order to provide the level of service the community need at present and in the future, in the most cost-effective and fit for purpose manner. In line with the vision, the objectives of the AMS are to: 

ensure that the Council’s services are provided in an economical optimal way, with the appropriate level of service to residents, visitors and the environment determined by reference to Council’s financial sustainability,



safeguard Council’s assets including physical assets and employees by implementing appropriate asset management strategies and appropriate financial resources for those assets,



adopt the Long Term Financial plan as the basis for all service and budget funding decisions,



meet legislative requirements for all Council’s operations related to asset delivery,



ensure resources and operational capabilities are identified and responsibility for asset management is allocated, and



assist with high level oversight of financial and asset management responsibilities through reporting to Council on development and implementation of the Asset Management Strategy and Financial Management Strategy.

A copy of the AMS can be found on Council’s website at:

http://www.devonport.tas.gov.au/Council/Publications-Plans-Reports/Council-Plans-Strategies.

ITEM 5.1

PAGE 12 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

STATUTORY REQUIREMENTS Section 70D of the Local Government Act 1993 relates to Council’s requirement to have an adopted Asset Management Strategy. Local Government (Content of Plans and Strategies) Order 2014 specifies the matters that are required to be included in plans, strategies and policies under the Local Government Act 1993.

DISCUSSION Achievements and progress for the first year of the AMS is outlined in Attachment 1 of this report. Three of the fourteen actions have been commenced to date, seven are ongoing and four are yet to commence. The progress of the AMS for the first year indicates that it is on track for all actions to be completed within the five years of the strategy. The most significant achievements of the AMS to date have been: 

Reporting on asset management in Council’s Annual Report;



Drafting of revaluation guidelines;



Reporting to Council on implementation of the Long Term Financial Plan; and



Commencing the review of Council’s Asset Management Plans.

COMMUNITY ENGAGEMENT There was no community engagement as a result of this report.

FINANCIAL IMPLICATIONS There are no financial implications as a result of this report.

RISK IMPLICATIONS 

Political/Governance Ever increasing legislative obligations are intended to ensure that Council’s expenditure is sustainable, the AMS provides the framework for responsible decision making.



Assets, Property and Infrastructure The AMS provides direction for Council in the implementation of consistent and best practice asset management. Appropriate asset management practices assist in mitigating a range of risks to Council and the community.



Financial The AMS will ensure that sound financial principals are followed in all decision making.



Communication/Reputation The AMS will enable Council management.

demonstrate

best

practice

within

asset

CONCLUSION Progress has commenced to implement the actions listed in the Asset Management Strategy, since it was adopted in June 2015.

ATTACHMENTS 1.

Asset Management Strategy Action List – Year 2 Status

ITEM 5.1

PAGE 13 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

RECOMMENDATION That it be recommended to Council that the report of the Infrastructure and Works Manager be received and Council note the status of actions listed in the Asset Management Strategy.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.1

Matthew Atkins Deputy General Manager

PAGE 14 Asset Management Strategy Action List â&#x20AC;&#x201C; Year 2 Status

ATTACHMENT [1]

Asset Management Strategy Action List â&#x20AC;&#x201C; Year 2 Status No.

1.1 1.2

2.1

2.2

3.1

3.2

4.1

5.1

5.2

6.1

6.2

6.3

6.4 6.5

Action Objective 1: Ensure that the Council's services are provided in an economically optimal way, with the appropriate level of service to residents, visitors and the environment determined to reference to Council's financial sustainability. Add asset condition data where possible to Council's Annual Report Develop and implement a program to review internal procedures relating to asset management Objective 2: Safeguard Council's assets including physical assets and employees by implementing appropriate asset management strategies and appropriate financial resources for those assets. Develop and implement a program to review Council's existing Service & Asset Management Plans progressively over the next two years Develop and adopt a Plant & Fleet Service & Asset Management Plan Objective 3: Adopt the Long Term Financial Plan as the basis for all service and budget funding decisions.

Year Planned 2015/16

2016/17

2017/18

2018/19

2019/20

Status

Comments

Responsible Department

Ongoing

Information was included in 2014/15 and 2015/16 Annual Reports

Inf & Works

In progress

Program being developed

Asset Mgmt Team

In progress

Review of the existing Asset Management Plans has commenced internally

Inf & Works

Yet to commence

Develop and implement a system to progressively review the useful lives of all significant assets Review Long Term Financial Plan incorporating the Asset Management Plan expenditure projections with a sustainable funding position outcome Objective 4: Meet legislative requirements for all Council's operations relating to asset delivery. Develop and document guidelines for revaluation of assets Objective 5: Ensure resources and operational capabilities are identified and responsibility for asset management is allocated Develop a program to progressively improve the accuracy of the data in the asset system including collection of additional data Ensure responsibilities for asset management are identified and incorporated into staff position descriptions as required Objective 6: Assist with high level oversight of financial and asset management responsibilities through reporting to Council on development and implementation of the Asset Management Strategy and Financial Management Strategy. Report annually to Council on implementation of the Asset Management Strategy and Asset Management Plans

Ongoing

Useful lives of assets are reviewed as part of the revaluation process. This process will be further refined to better align with expectations of the Audit Office

Inf & Works

Ongoing

Long Term Financial Plan reviewed annually

Org Performance

In progress

Guidelines being drafted

Asset Mgmt Team

Ongoing

Accuracy of data in the asset system is continually being improved

Inf & Works

Ongoing

Responsibilities added to Position Descriptions progressively as they are reviewed

Human Resources

Ongoing

Report annually to Council on implementation of Long Term Financial Plan

Ongoing

Review Council's strategic documents in relation to asset management and long term financial sustainability both during development of new strategies and reviewing of existing strategies Investigate ways to improve asset condition reporting in Council's Annual Report Raise awareness of asset management within Council through education of staff

Ongoing

Ongoing Ongoing

ITEM 5.1

Inf & Works

Status update provided to Infrustructure, Works and Development Committee annually Reporting to November audit panel meeting and November Governance & Finance Committee meeting Documents reviewed as/when appropriate Information was included in 2014/15 and 2015/16 Annual Reports Information provided to staff in the budget manual

Inf & Works

Org Performance

Asset Mgmt Team

Inf & Works Asset Mgmt Team

PAGE 15 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

5.2

CRADLE COAST WASTE MANAGEMENT RECYCLING BIN ASSESSMENT

GROUP

2015/16

File: 29119 D435621

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.4.1

Promote recycling, re-use and minimisation of waste materials within Council, to the community and businesses

SUMMARY This report aims to inform Council and the community of findings from the Cradle Coast Waste Management Group’s (CCWMG) 2015/16 Recycling Bin Assessment.

BACKGROUND The CCWMG’s Annual Plan and Budget for the 2015/16 financial year was endorsed by Council in June 2015. The plan included numerous actions which were progressively rolled out during the year and funded through the voluntary waste levy applied to council landfills in the Cradle Coast region. The CCWMG are in the process of finalising an annual report for the 2015/16 financial year which will be provided to councils, to report on the status of actions within the annual plan. However, action 2.8 of the annual plan is outlined below and is the subject of this report. “Action 2.8: Deliver residential recycling bin assessments across the region.” Dulverton Waste Management (DWM) was engaged to undertake the assessments and prepare a report for the CCWMG. The aim of the assessments included identifying and quantifying contents, identifying contaminants and to provide individual education and feedback to residents on their recycling habits. A full copy of the report is attached.

STATUTORY REQUIREMENTS The CCWMG is a working group of the Cradle Coast Authority (CCA). The CCA is established as a Joint Authority under Section 30 of the Local Government Act 1993.

DISCUSSION The recycling bin assessments were undertaken by DWM between March and May 2016. This was the third year that assessments were undertaken. This year the assessments involved officers assessing the content of recycling bins prior to being emptied into the recycling collection truck. Each resident assessed was provided with the following: 

An ‘All You Need to Know About Kerbside Recycling’ trifold brochure outlining what can and cannot be placed in the recycling bin;



A result sticker placed on the bin detailing if their bin was a ‘Pass’, ‘Improvement Required’ or ‘Fail’; and

ITEM 5.2

PAGE 16 Report to Infrastructure Works and Development Committee meeting on 10 October 2016



A ‘Recycling Bin Feedback’ information sheet providing the resident with individualised feedback.

Where possible residents were provided with face to face feedback, tips and advice on what can and cannot be placed in the recycling bin. The assessors indicated that direct conversations with the residents often result in an improvement when the property is visited a second time. The assessments also involved the contents of the recycling collection trucks being sorted for contamination and then weighing the contamination. Suburbs were randomly selected for the assessment, however suburbs that recorded high contamination rates in previous assessments were reassessed. The following locations were assessed in Devonport: 

Nicholls/George Street (reassessed from 2014/15)



Pardoe Downs (reassessed from 2014/15)



Chichester Drive (reassessed from 2014/15)



Berrigan Road (reassessed from 2014/15)



Formby Road



Victoria Parade



George Street



William Street

The results from the bins assessed in Devonport are detailed on page 21 of the attached report. The results show that from the bins assessed within Devonport, soft plastics (plastic bags, plastic film, etc) were the most prominent form of contamination. This was the same result in the previous audit. The results also show that the ‘fail’ rate for Devonport reduced from 13% in 2014/15 to 9% in the 2015/16 year. Based on the assessment results for the region, the report recommends: 

Continue education campaigns, which include airing of the ‘Good SORT’ kerbside recycling TV advertisement.



Target schools and/or community groups by providing educational information materials in public locations.



Education to assist residents in identifying and correctly disposing of the following key contaminants:



Foil Food Bags

Items in Plastic Bags

Soft Plastics

Meat Trays

education

and/or

Expand the recycling bin assessment schedule to include new areas previously not assessed and reassessment of locations that have performed poorly in previous reviews.

ITEM 5.2

PAGE 17 Report to Infrastructure Works and Development Committee meeting on 10 October 2016



The CCWMG consider developing a regional approach to dealing with repeat offenders, for adoption by each individual Council.

The CCWMG will incorporate these recommendations into their annual plan actions for 2016/17 and conduct another round of assessments later in 2016/17.

COMMUNITY ENGAGEMENT Community engagement was undertaken by the CCWMG as part of the recycling bin assessments. All property owners received the ‘All You Need to Know About Kerbside Recycling’ brochure. This brochure provided information on how the assessment process works, important information about contaminating recycling bins, and a section dedicated to recycling tips and what can and can’t be recycled. In November 2015, Council was supplied with three retractable banners: 

What happens to Kerbside Recycling: This banner lists step-by-step the recycling process from kerbside to processing at the material recycling facility.



Can be Recycled: This banner lists items that can be placed in the recycling bin.



Can’t be Recycled: This banner lists items that cannot be placed in the recycling bin.

The banners were displayed in Council’s customer service area for a period of time prior to the assessments being undertaken. The banners have since been used at other Council events in an attempt to further educate the community. A media campaign to notify residents prior to the assessments being undertaken began in March 2016. This included newspaper advertisements, radio advertising, Council websites and social media.

FINANCIAL IMPLICATIONS There is no impact on the Council’s operating budget as a result of this report. It is noted that Council’s recycling collection contract is impacted financially from the volume of contamination within the collection and therefore it is beneficial to minimise the amount of contamination as much as possible.

RISK IMPLICATIONS There are no notable risks to Council associated with the recommendation of this report.

CONCLUSION The CCWMG 2015/16 Recycling Bin Assessment Report was undertaken as part of its annual plan of activities. It is presented to the Infrastructure and Works Committee for information and noting.

ATTACHMENTS 1.

2015/16 Recycling Bin Assessments Report

ITEM 5.2

PAGE 18 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

RECOMMENDATION That it be recommended to Council that the Cradle Coast Waste Management Groupâ&#x20AC;&#x2122;s 2015/16 Recycling Bin Assessment Report be received and noted.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 5.2

Matthew Atkins Deputy General Manager

PAGE 19 2015/16 Recycling Bin Assessments Report

ATTACHMENT [1]

ITEM 5.2

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PAGE 51 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

6.0

INFRASTRUCTURE AND WORKS MONTHLY UPDATE

6.1

INFRASTRUCTURE AND WORKS REPORT File: 29528 D435605

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Infrastructure and Works Department during the months of August and September 2016.

BACKGROUND The report is provided to the Infrastructure and Works Committee and aims to update Aldermen and the community on matters of interest. The functional areas of Council covered by this report are:             

Asset Management Program (forward planning and maintenance) Capital Works Roads, Footpaths and Cycleways Streetscape Design (incl. lighting, signs, furniture, vegetation) Stormwater Management Traffic Management Waste Management Recreation Reserves (incl. playgrounds, parks and gardens) Sporting Grounds and Facilities Tracks and Trails Public Buildings (incl. public halls, toilets) Marine Structures (incl. jetties, boat ramps) Recreation and open space planning

STATUTORY REQUIREMENTS Council is required to comply with the provisions of the Local Government Act 1993 and other relevant legislation.

DISCUSSION 1.

2016/2017 Capital Works Program 1.1

Work is progressing well on the 2016/17 Capital Works Program. The monthly capital works report which combines both the physical progress and the financial status has been attached to this report. Overall the program is progressing as planned with no significant issues to report at this time. Items of note are outlined in detail below.

1.2

Reseal Program 2016-17 – a number of locations have been resealed including the intersection of Devonport Road and Durkins Road pictured below. The program will continue over the coming months.

ITEM 6.1

PAGE 52 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

1.3

Mersey Bluff Caravan Park â&#x20AC;&#x201C; Internal Road Improvements have recently been completed ready for the summer camping season

1.4

Mersey Road Footpath Renewal â&#x20AC;&#x201C; the footpath renewal was recently completed after a lengthy delay caused by service relocations. Some minor defects are still to be completed.

1.5

Stephen and Caroline Streets new footpath - northern link to East Devonport Recreation Centre. The new footpath is currently under construction.

ITEM 6.1

PAGE 53 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

1.6

Winspears Road Footpath Renewal – a section of gravel footpath has been replaced with a concrete path.

1.7

William Street safety improvements – North Street to Bluff Road – consultation has been undertaken with residents and user groups on the design which includes the installation of four road humps on William Street between North Street intersection and Bluff Road intersection. Feedback received was supportive of the project. The design has been submitted to the Transport Commission for approval and quotations are being sought in preparation for construction prior to Christmas.

Management 2.1. The following table is a summary of the action requests for the Infrastructure and Works Department: Balance of Action Requests as at 27/7/2016 Number of Action Requests created in Aug & Sept Number of Action Requests completed in Aug & Sept Balance of Action Requests as at 28/9/2016

596 307 411 492

2.2. The following graph details the breakdown of the action requests completed during August and September:

Completed Action Requests Bi‐monthly Breakdown Buildings Cemeteries

11% 29%

10%

Footpaths Parking

Parks

4% 18%

5% 7%

Roads Service Assistance Signage Stormwater

ITEM 6.1

PAGE 54 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

2.3. The following graph details the total number of action requests completed this financial year by the Infrastructure and Works Department compared to the previous year: 400

Completed Action Requests

350 300 250 200 150 100 50 0 Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐ May 16 16 16 16 16 16 17 17 17 17 ‐17 16/17 Monthly Total 233 254 157 0 0 0 0 0 0 0 0 15/16 Monthly Total 271 221 151 183 160 288 142 324 305 263 350

Technical and Engineering 3.1. The State Government have commenced a new bus service from the Latrobe Hospital to the North West Regional Hospital. The bus operator (Metro) has supplied and installed a new shelter at the bus stop in Rooke Street.

3.2. The following is a summary of the projects capitalised in August and September: Number of projects capitalised in Aug & Sept (to 29/9/2016) Total value of capitalisations in Aug & Sept Total value of Works in Progress (WIP) as at 29/9/2016 Number of projects awaiting capitalisation next month

11 $0.82M $12.38* 4

* includes $6.86M LIVING CITY costs yet to be capitalised

3.3. 11 National Heavy Vehicle Regulator Assessments were completed in August and 6 were assessed in September. The following graph details the National Heavy Vehicle Regulator Assessments that have been issued so far this calendar year compared to previous years: ITEM 6.1

PAGE 55 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

National Heavy Vehicle Regulator Assessments 60

Jan

2014

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

2015

2016

Dec

3.4. The following graph details the engineering development assessments that have been completed to date this year:

Development Application Engineering Assessments 45 40 35 30 25 20 15 10 5 0

Jan‐16

Feb‐16 Mar‐16

Apr‐16

May‐16

Jun‐16

Jul‐16

Aug‐16

Sep‐16

Building Assessments

Subdivision Assessments

Planning Assessments

Pre Assessments

Oct‐16

Nov‐16 Dec‐16

3.5. The following graph details the Road Occupational Permits that have been issued so far this year:

ITEM 6.1

PAGE 56 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

Road Occupation Permits 2016 12

Jan‐16

Feb‐16

Mar‐16

Apr‐16

May‐16

Jun‐16

Jul‐16

Aug‐16

Sep‐16

Public

Tas Gas

Aurora/Telstra

NBN Co

Taswater

Oct‐16

Nov‐16

Dec‐16

3.6. The following graph details the Dial Before You Dig requests that have been processed this calendar year compared to previous years:

DBYD - Dial Before You Dig Requests 250 200 150

2016 2015

100

2014

50 0 Jan Feb Mar Apr May Jun

Jul

Aug Sep Oct Nov Dec

3.7. The following graph details the 337 Certificates that have been assessed by the Infrastructure and Works Department this calendar year compared to previous years:

ITEM 6.1

PAGE 57 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

337 Certificate Requests 100 90 80 70 60

2016

2015

2014

30 20 10 0 Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec

Operational Contracts 4.1

The following table details the contracts managed within the Infrastructure and Works Department under $100,000 that have been extended this financial year: Contract

Contract Period

Extension Options

$ Value (Exc. GST)

Contractor

Contract 1265 30/06/2015 The original contract signed in $75,000 per Boral option 1+1 June 2015 was for a 12 month - Supply & annum Construction period and had an option for Delivery of PreMaterials two 12 month extensions. Further mixed to a review the option for the Concrete additional 12 months was accepted. Contract 1286 30/06/2015 The original contract signed in $48,600 per Mareeba - Roadside option 1+1 June 2015 was for a 12 month annum Trust Mowing period and had an option for two 12 month extensions. Further to a review the option for the additional 12 months was accepted. Contract 1287 30/06/2015 The original contract signed in $90,700 per Steeds Weeds - Weed Control option 1+1 June 2015 was for a 12 month annum Solution period and had an option for two 12 month extensions. Further to a review the option for the additional 12 months was accepted.

Civil Works and Stormwater Maintenance 5.1

Maintenance in accordance with the Service Level Document, undertaken in August and September included: ď&#x201A;ˇď&#x20AC;

Open drain cleaning in Bishops Road.

ITEM 6.1

PAGE 58 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

5.2



Major patching works in River Road.



Construction of concrete pad for new bus shelter in Rooke Street.



Upgrading of Victoria Parade carpark to allow for approximately 50 additional spaces. Work included installation of a new entrance off Victoria Parade, installation of a second ticket machine and line marking of additional spaces.

In October it is anticipated that civil works and stormwater maintenance works will include: 

Replacement of failed sections of footpath. These replacements are a prioritised list of locations from the annual footpath inspections.



Replacement of failed sections of kerb and channel. ITEM 6.1

PAGE 59 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

Parks and Reserves Maintenance 6.1

6.2

Maintenance in accordance with the Service Level Document, undertaken in August and September included: 

Turf renovations have been completed to all sports grounds after the winter usage.



Removal of trees damaged in recent storms.

In October it is anticipated that parks and reserves maintenance works will include: 

6.3

Changeover of sports grounds from winter sports to summer sports.

Mersey Vale Memorial Cemetery interment figures to date this financial year compared to previous years are as follows:

Mersey Vale Cemetery Interment Figures 18 16 14 12 10 8 6 4 2 0 Jul‐16 7

Aug‐16 9

Ash Interment

16/17 Monthly Total

15/16 Monthly Total

14/15 Monthly Total

Burial

Sep‐16 9

Oct‐16

Nov‐16

Dec‐16

Jan‐17

Feb‐17

Mar‐17

Apr‐17

May‐17

Jun‐17

Building and Facilities Maintenance 7.1

Maintenance in accordance with the Service Level Document, undertaken in August and September included: 

Internal and external painting of the amenities at the surf club building.

ITEM 6.1

PAGE 60 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

7.2



A new kitchenette was installed at the Meercroft Park soccer kiosk.



A gutter and downpipes were replaced at the Devonport Recreation Centre on the basketball stadium and gymnastics building.

In October it is anticipated that building and facilities maintenance works will include: 

Replace timber windows at the Devonport Recreation Centre.



Repaint steelwork on the grandstand at Girdlestone Park.



Install roller door at the Devonport Entertainment and Convention Centre.

Waste Management Operations 8.1

Waste Management Services were conducted in accordance with the Service Level Document during August and September. Items of note include: 

8.2

831 drums were collected as part of the DrumMuster program.

The following graph details the volumes of waste and recycling from the domestic collection services and the total volume of waste to landfill from the Spreyton Waste Transfer Station:

ITEM 6.1

PAGE 61 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

Waste & Recycling Monthly Figures 1600

1400

1200

1000

800

600

400

200

0 Domestic Waste (tonnes)

Jul‐16 542

Aug‐16 623

Sep‐16 588

Domestic Recycling (tonnes)

125

122

181

Total Waste to Landfill (tonnes)

1215

1338

963

8.3

Oct‐16

Nov‐16

Dec‐16

Jan‐17

Feb‐17

Mar‐17

Apr‐17

May‐17

Jun‐17

The following table details the monthly figures for the Spreyton Waste Transfer Station:

Item

July 2016

Aug 2016

Sept 2016

16/17 Total

15/16 Total

14/15 Total

Asbestos – large loads

0.58 tonnes

0.82 tonnes

1.86 tonnes

3.26 tonnes

12.8 tonnes

5.52 tonnes

Asbestos – small loads

28m³

17m³

16m³

61m³

218m³

181m³

Mattresses

198

500

431

Vehicle Loads – up to 0.5m³

545

439

422

1,406

7,958

6,555

Vehicle Loads – 0.5m³ to 1.5m³

978

1,168

1,069

3,215

12,492

10,237

Vehicle Loads – 1.5m³ to 2m³

321

379

388

1,088

6,548

6,883

Truck Loads – landfill waste

35 tonnes

42 tonnes

38 tonnes

115 tonnes

541 tonnes

427 tonnes

Truck Loads – non-landfill waste

59 tonnes

79 tonnes

69 tonnes

207 tonnes

958 tonnes

831 tonnes

DCC Garbage Trucks (Domestic & Commercial Collection Services)

708 tonnes

791 tonnes

734 tonnes

2,232 tonnes

9,376 tonnes

7,656 tonnes

Steel Recycling

53 tonnes

111 tonnes

120 tonnes

284 tonnes

843 tonnes

687 tonnes

e-Waste

0 tonnes

9.9 tonnes

93.48 tonnes

359

307

Tyres

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement. ITEM 6.1

PAGE 62 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

FINANCIAL IMPLICATIONS Any financial or budgetary implications relating to matters discussed in this report will be separately reported to Council.

RISK IMPLICATIONS Any specific risk implications have been outlined in the discussion above. Any specific issue that may result in any form of risk to Council is likely to be the subject of a separate report to Council.

CONCLUSION This report is provided for information purposes only and to allow Council to be updated on activities undertaken by the Infrastructure and Works Department.

ATTACHMENTS 1.

Capital Works Program - Sept 2016

RECOMMENDATION That it be recommended to Council that the Infrastructure and Works report be received and noted.

Author: Position:

Kylie Lunson Infrastructure & Works Manager

Endorsed By: Position:

ITEM 6.1

Matthew Atkins Deputy General Manager

PAGE 63 Capital Works Program - Sept 2016

ATTACHMENT [1]

Devonport City Council Capital Works Income & Expenditure Report 27 September 2016 Income 2016/17 Additional Funds Carried forward & Annual Budget adjustments $ $

Total Budget Available $

Expenditure 2016/17 External Funding Included in Total $

Actual $

Commitments $

Balance

Total Expenditure $

Remaining Funds $

Performance Measures

Works Start Month

Works % Completion Budget Month Spent

Comments

Summary Open Space & Recreation Facilities Stormwater Transport Living City Plant & Fleet Other Equipment Total Capital Works

414,000 2,224,000 742,000 5,517,000 30,000,000 809,300 152,000 39,858,300

Open Space & Recreation CP0099 Mersey Vale - MBS st age 1

343,995 122,418 55,273 519,722 704,915 189,499 206,643 2,142,465

757,995 2,346,418 797,273 6,036,722 30,704,915 998,799 358,643 42,000,765

100,907

29,000 1,399,434 15,500,000 16,928,434

62,859 113,644 56,185 518,068 1,911,946 96,196 3,439 2,762,337

33,798 203,229 5,210 628,174 558,733 1,429,144

96,657 316,873 61,395 1,146,242 2,470,679 96,196 3,439 4,191,480

661,338 2,029,545 735,878 4,890,480 28,234,236 902,603 355,204 37,809,285

44,330

27,489

71,819

29,088

Nov 2016

3,425

35,159

Nov 2016

71.2% Const ruct ion nearing complet ion, lid lift ing equipment due t o arrive in Oct ober

CP0106

Mersey Vale - Memorial Garden

38,584

CP0111 CP0116 CP0120

Pioneer Park - New Toilet s & Parenting Facilit ies

18,762

Devonport Oval Practice Wicket Upgrade

19,200

5,000

CP0121 CP0124 CP0125 CP0126 CP0127 CP0128 CP0129

Julie Burgess - int erpret ive and informat ion signage

10,000

10,000 30,000

132

35,000

125,000

15,000

70,000

66,542

TBA

CP0130 CP0131 CP0132 CP0133

Home Hill - Facilit y signage

Apr 2017

0.0% 0.0%

Sist er Cit ies - 20 year Anniversary , Cheery Blossom Trees

10,266

6,253

10,266 6,253

8.9% Defect s being resolved.

8,496

completed

19,200

TBA

54.7%

(1,253)

completed

10,000

TBA

0.0%

29,868

Nov 2016

Dec 2016

0.4%

125,000

Mar 2017

Apr 2017

0.0%

Mar 2017

Apr 2017

0.0%

Oct 2016

Nov 2016

0.0% RFQ have been received

Nov 2016

June 2017

0.0% Financial cont ribut ion only once works are complet ed by 125.1% Addit ional scope to remove underground rock wit h excavat or t o allow for t ree plant ings

Mariners Park - Seawall mowing st rip

30,000

Vict oria Parade boat ramp shared pat h alt erat ions

90,000

Vict oria Parade shared pat h rail crossing

15,000

Bluff Road - Fitness equipment renewal

70,000

Signage St rat egy Actions

30,000

Don River Rail Trail - Don t o Tugrah gravel t rack

86,000

5,000

Mar 2017

52,000

Mar 2017

Apr 2017

Dec 2016

1.5%

Sept 2016

Oct 2016

45.2%

36,542

0.0% 0.0% Awaiting approval from land owners to progress land acquisit ions

Pat h light ing - Vict oria Parade, 250m from Cenot aph nort h

52,000

Pioneer Park - road safet y bike park

29,000

Mersey Vale Cemet ery - Niche wall fence

52,000 80,000

7,000

Total Open Space & Recreation

Facilities CB0059 Public Art CB0069 Mersey Vale Cemet ery - Depot Shed & St aff Amenit ies CB0072 Fourways Car Park Toilet & Parent ing Facilit ies Upgrade CB0074 Aquat ic Centre Pool Heat ing Syst em CB0075 DECC - Accessible seat ing CB0076 Aquat ic Centre - Rainwat er Tanks CB0077 Aquat ic Centre - HVAC works CB0078 Works Depot â&#x20AC;&#x201C; Vehicle wash bay CB0079 Wast e Transfer St at ion - Push pit roof CB0080 Art Gallery and DECC Int egrat ion CB0081 BSMC - Facilit y signage Total Facilities

Stormwater CS0042 William SW Cat chment Upgrade - St age 5 CS0045 Melrose Road - new culvert near No.772 CS0050 Minor St ormwat er Works 2016-17 CS0051 William SW Cat chment Upgrade - St age 6 CS0052 St ormwater out fall risk management -Mersey Bluff CS0053 Tugrah Road Duplicat ion of pipe crossing CS0054 Elanora car park - drainage improvement s CS0055 Squibbs Road drainage improvement s CS0056 Tugrah Road Robert on Close St ormwat er improvements CS0057 Wast e Transfer St at ion - lit ter capt ure CS0058 Pit replacements CS0059 49 Sorell st st ormwater renewal CS0060 Sorell Laneway drainage Total Stormwater

414,000

29,000

1,598

107,402

280

2,884

3,164

3,836

62,859

33,798

96,657

661,338

81,599

23,418 2,401

343,995

757,995

23,418 84,000

81,599

15,000

15,000 45,000 20,000 14,000 90,000 100,000 150,000 1,800,000 5,000

7,197 21,556 370 2,921 -

7,844 6,750 188,635 -

7,197 29,400 7,120 191,556 -

7,803 15,600 20,000 14,000 90,000 100,000 142,880 1,608,444 5,000

122,418

2,346,418

113,644

203,229

316,873

2,029,545

25,607 29,666

25,607 29,666 30,000 275,000 30,000 45,000 12,000 90,000 50,000 30,000 50,000 75,000 55,000

20,044 5,533 24,880 92 4,034 808 795 -

4,117 91 1,002 -

20,044 9,650 24,880 182 4,034 808 1,797 -

5,563 20,016 5,120 274,818 25,966 45,000 12,000 89,192 50,000 30,000 48,203 75,000 55,000

55,273

797,273

56,185

5,210

61,395

735,878

30,000 275,000 30,000 45,000 12,000 90,000 50,000 30,000 50,000 75,000 55,000 742,000

29,000

7,000

45,000 20,000 14,000 90,000 100,000 150,000 1,800,000 5,000 2,224,000

109,000

ITEM 6.1

12.8% CF CF

TBA completed

0.0% 97.1%

CF completed Dec 2016 Mar 2017 Sept 2016 TBA TBA Apr 2017 TBA

completed completed Jan 2107 Apr 2017 Oct 2016 TBA TBA Dec 2017 TBA

48.0% 65.3% 0.0% 0.0% 0.0% 0.0% 4.7% Design progressing 10.6% Design progressing 0.0% 13.5%

CF CF Aug-16 Jan-17 Sep-16 Dec-16 Mar-17 Dec-16 Dec-16 Mar-17 Nov-16 Mar-17 Jan-17

completed Oct-16 Oct-16 Mar-17 Sep-16 Jan-17 Apr-17 Jan-17 Jan-17 Mar-17 Feb-17 Apr-17 Feb-17

78.3% 32.5% 82.9% 0.1% 13.4% Design progressing 0.0% 0.0% 0.9% Design progressing 0.0% 0.0% 3.6% 0.0% 0.0% 7.7%

PAGE 64 Capital Works Program - Sept 2016

ATTACHMENT [1]

Income 2016/17

Additional Funds Carried forward & Annual Budget adjustments $ $ Transport CT0138 Winspears Road Foot pat h Renewal CT0151 Mersey Road Foot pat h Renewal CT0152 Mersey Bluff Caravan Park -Int ernal Road Improvements CT0156 St ony Rise Road New Foot path - Middle Road t o Friend St reet CT0159 Kelcey Tier - Mersey Main Road Junct ion Improvement CT0160 Devonport Road - McLeod Avenue t o Horsehead Creek Renewal CT0164 St eele St Fent on St Int ersect ion Upgrade CT0165 William St Renewal Best St - St ewart St CT0166 Devonport Rd Formby Rd Westport Rd Intersection Renewal CT0167 Reseal Program 2016-17 CT0168 Bust er Rd (Don River) approach barriers CT0169 Formby Road & Best St reet intersection safet y improvements CT0170 St ephen & Caroline St s new footpat h - northern link t o EDRC CT0171 Woodrising Ave new foot pat h - Leila Av t o Walt er St CT0172 William St safet y improvement s - North St to Bluff Road CT0173 Madden St and Ronald St safet y improvements - blackspot CT0174 Tarlet on St and Thomas St safet y improvement s - blackspot CT0175 Vict oria Parade boat ramp - pedestrian priorit y CT0176 Tarlet on St Wright St safet y improvements - blackspot CT0177 Don Reserve - Sawdust bridge renewal CT0178 Middle Road int erchange off ramp improvement s CT0179 Road traffic device renewal CT0180 St reet light provision CT0181 Transport minor works CT0182 Parking infrast ruct ure renewal CT0183 St eele-Rooke-MacFie int ersect ion renewal CT0184 Wright St and Nort on Way intersection renewal CT0185 Newt on St reet renewal CT0186 Elizabeth St renewal - Forbes t o Hiller CT0187 Ronald St renewal - Madden t o Parker CT0188 Nort h Caroline St car park renewal CT0189 Bust er Road renewal - west of Don River (st age 1) CT0190 Soccer Club Seal car park

27,238 30,902 89,820 22,066 193,225 131,661 550,000 500,000 800,000 700,000 25,000 275,000 60,000 55,000 50,000 200,000 95,000 15,000 125,000 262,000 75,000 25,000 20,000 25,000 25,000 350,000 80,000 125,000 225,000 165,000 50,000 450,000 190,000

24,810

Total Budget Available $ 27,238 30,902 89,820 22,066 193,225 131,661 550,000 500,000 800,000 700,000 25,000 275,000 60,000 55,000 50,000 200,000 95,000 15,000 125,000 262,000 75,000 25,000 20,000 25,000 49,810 350,000 80,000 125,000 225,000 165,000 50,000 450,000 190,000

External Funding $

Actual $

374,434

70,000

200,000 95,000 95,000 75,000

125,000 200,000 165,000

23,069 5,100 73,775 16,990 167,258 143,578 55,205 11,210 21,483 540,328 340 79 11,716 40,526 6,617 252 1,119 149 7,810 61 969 3,342 5,284 2,571 651 6,342 416

4,169 25,802 16,045 5,076 25,967 (11,917) 494,795 488,790 778,517 159,672 24,660 274,921 48,284 14,474 43,383 199,748 93,881 15,000 124,851 262,000 75,000 25,000 12,190 24,939 49,810 350,000 79,031 121,658 219,716 162,429 49,349 443,658 189,584

518,068

628,174

1,146,242

4,890,480

603,800 32,000 173,500

48,316 141,183

603,800 80,316 314,683

Total Plant & Fleet

809,300

189,499

998,799

Other Equipment CE0007 Office Equipment CC0007 Information Technology - Renewal & Upgrades Total Other Equipment

78,000 74,000

61,498 145,145

139,498 219,145

152,000

206,643

358,643

9,858,300

1,437,550

11,295,850

1,428,434

850,391

30,000,000 30,000,000

704,915 704,915

30,704,915 30,704,915

15,500,000 15,500,000

39,858,300

2,142,465

42,000,765

16,928,434

TOTAL CAPITAL EXPENDITURE - EXCLUDING LIVING CITY Living City CB0068 Liv ing City - Strategic Initiativ es Total Living City

TOTAL CAPITAL EXPENDITURE - INCLUDING LIVING CITY

Remaining Funds $

3,750 71,045 56,397 12,000 28,283 630 441,721 2,442 1,271 6,980 315 1,450 630 1,260 -

6,036,722

Total Expenditure $

23,069 1,349 2,730 16,990 110,861 131,578 26,922 11,210 20,853 98,607 340 79 9,274 39,256 6,617 252 1,119 149 830 61 654 3,342 3,834 1,941 651 5,082 416

519,722

Plant & Fleet CF0017 Hire Plant Replacement Plan (including disposal CF0018 Minor Plant Replacement Plan (including disposal CF0016 Fleet Replacement Plan (including disposal proceeds)

1,399,434

Commitments $

5,517,000

Total Transport

Balance

Expenditure 2016/17

Performance Measures

Works Start Month CF CF CF CF CF CF Dec 2016 Dec 2016 Nov 2016 Jan 2017 Sept 2016 Jan 2017 Sept 2016 July 2016 Oct 2016 Jan 2017 TBA May 2017 Feb 2017 Jan 2017 TBA Jan 2017 TBA Nov 2016 Oct 2016 Feb 2017 Nov 2016 Jan 2017 Nov 2016 Feb 2017 Oct 2016 Apr 2017 Nov 2016

Works % Completion Budget Month Spent completed Oct 2016 completed completed Oct 2016 completed Feb 2017 Feb 2016 Feb 2017 Mar 2017 Oct 2016 Mar 2017 Oct 2016 completed Nov 2016 Apr 2017 May 2017 March 2017 Mar 2017 Feb 2017 TBA Dec 2016 Nov 2016 Apr 2017 Dec 2016 Feb 2017 Jan 2017 Apr 2017 Nov 2016 Jun 2017 Jan 2017

84.7% 16.5% 82.1% 77.0% 86.6% 109.1% 10.0% 2.2% 2.7% 77.2% 1.4% 0.0% 19.5% 73.7% 13.2% 0.1% 1.2% 0.0% 0.1% 0.0% 0.0% 0.0% 39.1% 0.2% 0.0% 0.0% 1.2% 2.7% 2.3% 1.6% 1.3% 1.4% 0.2%

Tender report t o Oct IW&D Commit tee Meet ing Tender report t o Oct IW&D Commit tee Meet ing Tender report t o Oct Council Meet ing Contract awarded and asphalt works are progressing

RFQ have been request ed

Design progressing

19.0% NA NA NA

NA NA NA

7.3% List of ident ified it ems t o be progressively purchased 37.8% List of ident ified it ems t o be progressively purchased 6.8% List of ident ified it ems t o be progressively purchased

44,330 30,350 21,516

559,470 49,966 293,167

96,196

902,603

3,439 -

136,059 219,145

3,439

355,204

1.0%

870,411

1,720,801

9,575,049

15.2%

1,911,946 1,911,946

558,733 558,733

2,470,679 2,470,679

28,234,236 28,234,236

2,762,337

1,429,144

4,191,480

37,809,285

ITEM 6.1

Comments

9.6% NA NA

July 2016

NA NA

June 2017

2.5% List of ident ified it ems t o be progressively purchased 0.0% Ongoing program of IT infrastructure upgrades

8.0% Project to continue through duration of the year 8.0% 10.0%

PAGE 65 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

6.2

DEVELOPMENT AND HEALTH SERVICES REPORT File: 29543 D439782

RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1

Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs

SUMMARY This report provides a summary of the activities undertaken by the Development and Health Services Department for the months of August and September 2016.

BACKGROUND This report is provided to the bi-monthly Infrastructure, Works and Development Committee meeting to summarise the activities of the Development and Health Services Department in the preceding two months. The Council functions undertaken by the Department are:     

Planning; Building and Plumbing Services; Environmental Health; Animal Control; and Risk and Regulatory Compliance Services.

STATUTORY REQUIREMENTS In carrying out its activities the Development and Health Services Department is required to ensure compliance with a substantial amount of legislation and regulation. The principal legislation administered by the Department includes the:       

Local Government Act 1993 Land Use Planning and Approvals Act 1993 Building Act 2000 Public Health Act 1997 Food Act 2003 Environmental Management and Pollution Control Act 1994 Dog Control Act 2000

DISCUSSION 1.

Devonport Interim Planning scheme The TPC has advised that its assessment of representations about the Interim Planning Scheme is now completed. There remains some work to do in relation to the Airport Impact Management Code as a number of councils have complained that it is overly restrictive in its height restrictions for a small regional airport. The effect of the completion of the assessment is that the Scheme can now be declared by the Minister and will be the planning document to be used for the assessment of all development applications until the new Tasmanian Planning Scheme is in place for Devonport.

ITEM 6.2

PAGE 66 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

Tasmanian Planning Scheme At a recent meeting the Executive Commissioner of the TPC advised that it was well advanced in its assessment of the new State Planning Provisions. A public hearing was held on the 4 October 2016 in Hobart for those wishing to make further representations. He further advised that the Minister has set December 2017 as the proposed date of the introduction of the new Scheme. Councils will, however not be able to apply the new planning provisions until their own Local Planning Schedules have been completed and approved by the TPC. To facilitate the sharing of resources and costs, and to ensure consistency across municipal boundaries in the North West a task force has been formed comprised of planners, General Managers and an elected representative. This will be the same model as used to deliver the nine Interim Planning Schemes in the region. The initial efforts will be directed to completing new zoning maps and accurate overlay maps for the various planning Codes.

Finalisation of Appeal â&#x20AC;&#x201C; 31 Dana Drive, Devonport Following a resolution of Council at its meeting on 28 April 2016 (Min 66/2016 refers) to approve a multiple residential dwelling development for supported accommodation at this site an appeal was lodged at the Resource Management and Appeals Tribunal (RMPAT) by Simon Angilley. The developer, Insight (Tas) Pty Ltd and Council were joined as parties to that appeal. The main issues of contention were whether the development met the requisite development standards for distance from a bus stop, private open space, boundary clearances and disabled parking. Although no formal hearing was held the appeal process became protracted by numerous draft agreements and amendments either proposed and submitted by the developer and appellant, or imposed by RMPAT. RMPAT handed down a decision incorporating a number of changes to the initial development application on 14 September 2016. It determined that the grounds of appeal and the terms of resolution which were proposed by the developer and appellant were within its powers in accordance with section 17(2) of the Resource Management & Planning Appeal Tribunal Act 1993, and issued a permit with conditions in accordance with those proposals. A copy of the RMPAT decisions is at attachment 2.

Amendments to the Tasmanian Building Regulatory Framework At its meeting on 18 January 2016 Council considered a report detailing proposed legislative changes to the regulations governing building and plumbing work in this State. A copy of the report is attached. Following a period of consultation about the proposals the government has now announced a raft of significant changes which will apply to all building and plumbing work with effect from 1 January 2017. There is little if any change to the proposals first released in a discussion paper in November 2015. The main thrust of the amendments is to classify building and plumbing work into risk categories.

ITEM 6.2

PAGE 67 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

The four risk categories nominated apply to both building and plumbing work and are as follows: 1.

Work a property owner can carry out (minor maintenance or repairs or small structures) for which no permit is required.

Work that must be done by a licensee (low risk work such as a carport) for which no permit is required.

Work that does not require a permit but Council must be notified of details of the work, for example additions above a nominated value, which is known as notifiable work.

Work classified as high risk, for example a new dwelling and associated plumbing works, which requires a building or plumbing permit issued by Council and will be known as permit work.

Plumbing works listed as category 4 will require mandatory inspections by a Council plumbing inspector. Inspection of category 3 work is optional. Council will be unaware of and will have no involvement in category 1 works and will inspect category 2 plumbing works only where a complaint is received about plumbing work carried out by a licensed plumber in that category. Building certifiers will continue to be responsible for inspections of category 3 and 4 building works. The changes to the building and plumbing regulations are to be supported by changes to other legislation which is intended to provide: 

Increased audit scrutiny of building certifiers, builders and plumbers (now all to be known as licensed practitioners);



Mandatory contracts for certain building works to protect the interests of practitioners and their clients;



Powers for the Director of Building Control; to appoint an “expert” panel to adjudicate on contract payment disputes;



The licensing of Permit Authorities.

Council’s current Permit Authority Coordinator holds the necessary licences and qualifications to allow the Permit Authority to comply with the new licensing requirements. Other staff will be offered the requisite training course as it is made available to ensure backup and any required succession planning. It remains to be seen if the changes will have any adverse impact on building and plumbing standards by removing the scrutiny of works in categories 1 and 2 and drastically reducing inspections for category 3 work. It is likely that there will be a reduction in permit fees to Council and this was recognised in the formulation of the operational budget for 2016/17. In the budget process Council introduced a new Document Lodgement fee of $100 for Category 3 notifiable work which will offset some of the loss of permit funds. 5.

DHS Statistical Report for August and September 2016 Building and Plumbing 68 building applications had been received to the end of September, which is a slight increase over the 63 of the same period last year.

ITEM 6.2

PAGE 68 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

The value of building works as nominated in the applications for the period this year is $17.1 million which is a massive increase over the nominated $9.1 million for the same period last year. The main drivers for this increase have been a storage facility development at Spreyton, an extension of the Costaâ&#x20AC;&#x2122;s facility at East Devonport and some early works associated with LIVING CITY.

ITEM 6.2

PAGE 69 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

Planning To the end of September Council had received 16 applications for permitted developments and 37 applications for discretionary permits. This total of 53 is well in advance of the 39 received in the same period last year. 30 of these applications were for residential development, 12 were for commercial or industrial uses with the balance made up of subdivisions and minor developments.

Environmental Health In the year to date Health Officers have carried out 46 food premises inspections but have issued only 1 Improvement Notice which suggests traders are adhering to safe food handling and hygiene practices. 8 new food premises permits were issued during the period.

ITEM 6.2

PAGE 70 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

Council has been involved in only 2 immunisation clinics to date but it is noted the majority of school clinics for this calendar year are scheduled for October and November. The Health team has responded to a total of 185 complaints in the year to date. These mainly arise from Councilâ&#x20AC;&#x2122;s statutory compliance responsibilities involving noise, environmental issues and fire hazards. The â&#x20AC;&#x153;otherâ&#x20AC;? category in the statistical table involves such things as unsightly premises, overhanging branches, unsafe fencing, abandoned vehicles and unlawful parking and camping offences.

ITEM 6.2

PAGE 71 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

Animal Control Council records indicate that at the end of September 3,795 dogs were registered in Devonport City. In the same period Council responded to 119 complaints which were almost exclusively related to dogs. This is a reduction from the 198 complaints received during the same period last year. Council maintained its record of complaint response times with an average of 1 day. 116 complaints were investigated and closed during the period. Although Council subscribes to a policy of owner education when dealing with dog owners it has issued 28 infringement notices this year mainly for repeat offenders or dog attacks.

COMMUNITY ENGAGEMENT The information provided above details any issues relating to community engagement.

FINANCIAL IMPLICATIONS Any financial implications arising out of this report will be reported separately to Council.

RISK IMPLICATIONS There are no specific risk implications as a result of this report.

ITEM 6.2

PAGE 72 Report to Infrastructure Works and Development Committee meeting on 10 October 2016

CONCLUSION This report is provided for information purposes only about the activities of the Development and Health Services Department in August and September 2016.

ATTACHMENTS 1.

Council Report - Building Regulatory Framework Review

RMPAT Appeal Decision - 31 Dana Drive

RECOMMENDATION That it be recommended to Council that the Development and Health Services report be received and noted.

Author: Position:

Brian May Development Manager

Endorsed By: Position:

ITEM 6.2

Matthew Atkins Deputy General Manager

PAGE 73 Council Report - Building Regulatory Framework Review

ITEM 6.2

ATTACHMENT [1]

PAGE 74 Council Report - Building Regulatory Framework Review

ITEM 6.2

ATTACHMENT [1]

PAGE 75 Council Report - Building Regulatory Framework Review

ITEM 6.2

ATTACHMENT [1]

PAGE 76 Council Report - Building Regulatory Framework Review

ITEM 6.2

ATTACHMENT [1]

PAGE 77 Council Report - Building Regulatory Framework Review

ITEM 6.2

ATTACHMENT [1]

PAGE 78 RMPAT Appeal Decision - 31 Dana Drive

ATTACHMENT [2]

ITEM 6.2

PAGE 79 RMPAT Appeal Decision - 31 Dana Drive

ATTACHMENT [2]

ITEM 6.2

PAGE 80 RMPAT Appeal Decision - 31 Dana Drive

ATTACHMENT [2]

ITEM 6.2

PAGE 81 RMPAT Appeal Decision - 31 Dana Drive

ATTACHMENT [2]

ITEM 6.2

PAGE 82 RMPAT Appeal Decision - 31 Dana Drive

ATTACHMENT [2]

ITEM 6.2

PAGE 83 RMPAT Appeal Decision - 31 Dana Drive

ATTACHMENT [2]

ITEM 6.2

RMPAT Appeal Decision - 31 Dana Drive

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ITEM 6.2

ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ITEM 6.2

ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ITEM 6.2

ATTACHMENT [2]

RMPAT Appeal Decision - 31 Dana Drive

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ITEM 6.2

ATTACHMENT [2]

PAGE 113 Infrastructure Works and Development Committee meeting Agenda 10 October 2016

7.0

CLOSURE

There being no further business the Chairman declared the meeting closed at <insert time> pm.