NOTICE OF MEETING Notice is hereby given that a Community Services Committee meeting of the Devonport City Council will be held in the Council Chambers, on Monday 19 June 2017, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
Paul West GENERAL MANAGER 14 June 2017
AGENDA FOR A MEETING OF THE COMMUNITY SERVICES COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 19 JUNE 2017 AT THE COUNCIL CHAMBERS AT 5:30PM Item
Page No.
1.0
APOLOGIES ............................................................................................... 1
2.0
DECLARATIONS OF INTEREST ........................................................................ 1
3.0
PROCEDURAL............................................................................................. 2
3.1
PUBLIC QUESTION TIME ...................................................................................................................... 2
3.2
QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 2
4.0
COMMUNITY SERVICES REPORTS .................................................................. 3
4.1
Beach Volleyball Courts (D457148) .............................................................................................. 3
4.2
Minutes of the Sport and Recreation Strategic Special Committee Meeting - May 2017 (D473762) ................................................................................................................................. 6
4.3
Sporting Precinct Master Plan (D469857) .................................................................................. 11
4.4
Devonport Gymnastics Club (D475977) ................................................................................... 41
4.5
Terms of Reference Council Special Interest Groups, Working Groups and Advisory Boards (D475983) ........................................................................................................... 83
4.6
Community Financial Assistance - Review 2016/2017 (D474266) ....................................... 110
4.7
Julie Burgess performance 2016/2017 and business plan 2017/2018 (D476365).............. 119
4.8
Community Services Report - June 2017 (D473761) .............................................................. 153
5.0
CLOSURE .............................................................................................. 168
PAGE 1 Community Services Committee meeting Agenda 19 June 2017
Agenda of a meeting of the Devonport City Council’s Community Services Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 19 June 2017 commencing at 5:30pm. PRESENT Present Chairman
Ald A L Rockliff Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald S L Martin Ald T M Milne
Apology
✓
IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.
1.0
APOLOGIES The following apology was received for the meeting. Ald Martin
2.0
Apology
DECLARATIONS OF INTEREST
PAGE 2 Community Services Committee meeting Agenda 19 June 2017
3.0
PROCEDURAL
3.1
PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with the following resolution of Council (Min Ref 54/16):
3.2
1.
Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.
2.
Public participation will be the first agenda item following the formal motions; Apologies, Minutes and Declarations of Interest.
3.
A maximum period of time of 30 minutes in total will be allowed for public participation.
4.
A maximum period of time of 3 minutes will be allowed for each individual.
5.
A member of the public may give written notice to the General Manager 7 days before an ordinary meeting of Council of a question to be asked at that meeting.
6.
A member of the public will be entitled to ask questions relating to the activities of Council, giving an explanation that is necessary to give background to the question and ask supplementary or follow up questions relating to that specific matter that may come to light as a result of the answer.
7.
Questions do not have to be lodged prior to the meeting, however they would be preferably provided in writing.
8.
A question by any member of the public and an answer to that question are not to be debated.
9.
The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so.
QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.
PAGE 3 Report to Community Services Committee meeting on 19 June 2017
4.0
COMMUNITY SERVICES REPORTS
4.1
BEACH VOLLEYBALL COURTS File: 30994 D457148
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.2
Enhance and increase the utilisation of sport and recreation facilities
SUMMARY This report is to inform Council on feedback from Devonport Volleyball Association (DVA) regarding the possible relocation of the Beach Volleyball Courts from the East Devonport Recreation and Function Centre (EDR&FC) to an area at the Bluff Precinct.
BACKGROUND
Council at its meeting held on Monday 19 December resolved (Min CSC 61/16 refers); That it be recommended to Council that the report relating to Beach Volleyball be received and Council: 1.
Encourages Devonport Volleyball Association to consider relocating beach volleyball to Coles Beach or a site in the Bluff Precinct;
2.
Agree to remove existing court infrastructure at the EDR&FC, to be replaced with grass; with fencing and sand to be recycled and used at other Council facilities; and
3.
Allocate funds in the 2017/18 budget to assist with relocation, establishment, marketing and promotion of a new Beach Volleyball league.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION Council wrote to the DVA advising the association of the above resolution to which the DVA replied by letter, stating that: 1.
The DVA will not be pursuing a new beach volleyball roster at the current location of the existing courts.
2.
The DVA would prefer Council remove existing beach volleyball infrastructure at the EDR&FC.
3.
The DVA be advised of any future development of beach volleyball courts should Council relocate beach volleyball to an alternative sporting precinct to see if we can gain any interest in future rosters.
When Council Officers met with DVA representatives, there seemed limited desire to try and establish a new roster based from a new court at a new location. The above letter confirms this position as the DVA wish to be advised of any future developments rather than be actively involved in the planning and preparation stages. Council’s Strategic Sport & Recreation Special Committee has recently endorsed the Sporting Precinct Master Plan. The Master Plan provides Council with a prioritised list of capital projects at all of Council’s Sporting Precincts. The Master Plan will assist the ITEM 4.1
PAGE 4 Report to Community Services Committee meeting on 19 June 2017
decision-making process and prioritisation of projects, the Master Plan focuses strongly on three key drivers; 1.
The provision of new facilities to encourage and support the rapid growth in female sports participation;
2.
The provision of multi-purpose indoor sports facilities;
3.
The development of improved winter training facilities.
These key drivers will form the basis and priority for grant and funding opportunities; capital and infrastructure forward planning; and items for discussion during budgetary processes. The construction of a new beach volleyball facility does not align with the three key drivers of the Master Plan, therefore is not currently a high priority capital project. It is recommended to include the project in the discussion regarding the Bluff Precinct Master Plan and then consider it for Council’s Five Year Capital Works Program pending the outcome of the master planning document.
COMMUNITY ENGAGEMENT Council staff have consulted with the lessee of the Bluff Caravan Park and Bluff restaurant owners regarding a new volleyball court being positioned at the Bluff. Further work and consultation would need to take place should the project look likely to proceed. The DVA instigated the discussion regarding beach volleyball as they no longer wished to maintain the facility at the East Devonport Recreation Centre.
FINANCIAL IMPLICATIONS The cost to remove existing infrastructure at the EDR&FC and reinstate with grass has been included in the 2017-18 budget. In-kind support is being sought to minimise the cost and other sporting clubs being identified who may be able to recycle some of the redundant infrastructure. The cost to build a new beach volleyball court and supporting infrastructure is significant and has not been included in future budgets at this stage. Construction cost estimates confirm the cost would be approximately $70,000 for a full court with fencing.
RISK IMPLICATIONS The removal of the existing courts means there will not be any beach volleyball facilities in Devonport. Should the Bluff precinct be identified as preferred location for a new site, appropriate consultation would need to be undertaken.
CONCLUSION Given the response from the DVA, it is considered the best course of action to remove the existing courts and not proceed with any future new courts until there is greater support for the project.
ATTACHMENTS Nil
ITEM 4.1
PAGE 5 Report to Community Services Committee meeting on 19 June 2017
RECOMMENDATION That it be recommended to Council that the report relating to Beach Volleyball be received and Council: 1.
Note the outcomes of the discussions with the Devonport Volleyball Association;
2.
Ensure the proposal for a new beach volleyball court is considered as part of the Bluff Precinct Master Planning process;
3.
Conduct further community engagement regarding a suitable site for the project prior to any further development; and
4.
Remove existing infrastructure at the EDR&FC in 2017/18 and reinstate the area with grass.
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.1
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 6 Report to Community Services Committee meeting on 19 June 2017
4.2
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING - MAY 2017 File: 30161 D473762
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the Minutes of the Sport and Recreation Strategic Special Committee (SRSSC). This Committee provides the conduit between a number of local sporting organisations and Council.
BACKGROUND The Sport and Recreation Strategic Special Committee comprises of representatives from the community, Aldermen and Council Officers. From 1 July 2017, the committee will be renamed to Active Devonport to broaden the committee’s focus to include health and wellbeing within the community.
STATUTORY REQUIREMENTS Under Section 24 of the Local Government Act, 1993, a Council may establish Special Committees on such terms and for such purposes as it thinks fit.
DISCUSSION The Sport and Recreation Strategic Special Committee met on Wednesday 31 May 2017. Key points discussed during the meeting included: •
The Committee endorsed the Sporting Precinct Master Plan.
•
The Committee was updated on the Australian Masters Games by Scott Wade & Kate Sims.
•
The Committee was updated by members of the Cradle Coast Mountain Bike Club on the construction and future planning for mountain bike trails at Kelcey Tier Reserve.
COMMUNITY ENGAGEMENT Committees allow Council to engage with the community at a level of collaboration. This means the public are partners in decision-making including the development of alternatives and identifying the preferred solution.
FINANCIAL IMPLICATIONS There are no financial implications which relate to this report.
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION The minutes of the Sport and Recreation Strategic Special Committee are provided for Council’s consideration.
ITEM 4.2
PAGE 7 Report to Community Services Committee meeting on 19 June 2017
ATTACHMENTS ⇊ 1.
2016.05.31 Sport and Recreation Strategic Special Committee Minutes
RECOMMENDATION That it be recommended to Council that the minutes of the Sport and Recreation Strategic Special Committee meeting held on Wednesday 31 May 2017 be received and noted.
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.2
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 8 2016.05.31 Sport and Recreation Strategic Special Committee Minutes
ITEM 4.2
ATTACHMENT [1]
PAGE 9 2016.05.31 Sport and Recreation Strategic Special Committee Minutes
ITEM 4.2
ATTACHMENT [1]
PAGE 10 2016.05.31 Sport and Recreation Strategic Special Committee Minutes
ITEM 4.2
ATTACHMENT [1]
PAGE 11 Report to Community Services Committee meeting on 19 June 2017
4.3
SPORTING PRECINCT MASTER PLAN File: 27717-01 D469857
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.2
Enhance and increase the utilisation of sport and recreation facilities
SUMMARY To review and adopt the Sporting Precinct Master Plan (SPMP)for Devonport.
BACKGROUND The SPMP provides Council with a prioritised list of capital projects at all of Council’s Sporting Precincts in Devonport. The purpose of the document is to assist the decisionmaking process and prioritization of projects, and focuses strongly on three key drivers: 1. 2. 3.
The provision of new facilities to encourage and support the rapid growth in female sports participation; The provision of multi-purpose indoor sports facilities; The development of improved winter training facilities.
These key drivers will form the basis and priority for; • Grant and funding opportunities; • Capital and infrastructure forward planning; • Components for discussion during budgetary process. The SPMP is a working document which will be reviewed annually to align with Council’s budgeting process. The SPMP was endorsed by Council’s Strategic Sport & Recreation Special Committee at its meeting held on Wednesday 31 May 2017.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION The SPMP provides an overview of each of Council’s sporting precincts in Devonport. Opportunities and needs of each precinct are also outlined in the document. The document will assist in the application for any future State/Federal Governments funding opportunities, including grants, and demonstrates Council’s commitment to developing sporting infrastructure. Whilst Council has continued to spend on sporting infrastructure in recent years, it could be argued that the discretionary funding may not have been as well planned as possible and at times, too reactive. This lack of structure has created challenges for local sporting to clubs understand where their projects rank as part of Council’s overall priorities. The document will be adopted as a working document which will be reviewed annually by the Strategic Sport and Recreation Special Committee. It is recognised that the sporting landscape changes frequently and demand for infrastructure fluctuates. It is not expected that the priority items listed will be completed in a determined period, rather that they are considered first prior to any other sporting infrastructure expenditure.
ITEM 4.3
PAGE 12 Report to Community Services Committee meeting on 19 June 2017
COMMUNITY ENGAGEMENT Since 2010 there has been numerous opportunities for sporting Special Committees of Council and the Maidstone Park Management Controlling Authority to have input into the future requirements of capital infrastructure for sporting facilities in Devonport. Special Committees from the Devonport Oval, Meercroft Park and both of Council’s Recreation Centres have since been replaced with the current Strategic Sport & Recreation Special Committee (to be named Active Devonport from 1 July 2017) who have provided input into the plan. The SPMP document is a culmination of information gathered over time and current trends in sport in Devonport and the region.
FINANCIAL IMPLICATIONS New infrastructure will impact significantly on future capital budgets unless external funding is secured for major infrastructure projects.
RISK IMPLICATIONS •
Asset & Property Infrastructure Depreciation on new infrastructure will impact on Council’s Operational Budget
•
Consultation and/or Communication Further consultation with relevant parties will be required in the future.
CONCLUSION Council may resolve to adopt the Sporting Precinct Master Plan to assist with the decision making for future planning for sporting infrastructure in Devonport. The plan is a work in progress and is proposed to be reviewed by the Active Devonport Special Committee annually aligning with Council’s budgeting process.
ATTACHMENTS ⇩ 1.
DCC Sporting Precinct Master Plan SMG April 2017
RECOMMENDATION That it be recommended to Council that the Sporting Precinct Master Plan be endorsed.
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.3
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 13 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 14 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 15 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 16 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
DCC Sporting Precinct Master Plan SMG April 2017
PAGE 17
ITEM 4.3
ATTACHMENT [1]
DCC Sporting Precinct Master Plan SMG April 2017
PAGE 18
ITEM 4.3
ATTACHMENT [1]
PAGE 19 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 20 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 21 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 22 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 23 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 24 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 25 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 26 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 27 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 28 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 29 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 30 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 31 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 32 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 33 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 34 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 35 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 36 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 37 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 38 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 39 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 40 DCC Sporting Precinct Master Plan SMG April 2017
ATTACHMENT [1]
ITEM 4.3
PAGE 41 Report to Community Services Committee meeting on 19 June 2017
4.4
DEVONPORT GYMNASTICS CLUB File: 32109 D475977
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.1.1
Provide sport, recreation and leisure facilities and programs to meet the needs of the community
SUMMARY This report is provided to assist Council in considering a request from the Devonport Gymnastics Club (DGC) for assistance to provide guarantee for a loan.
BACKGROUND Council received a letter from the Gymnastics Club on 9 March requesting support for a new facility. In summary, the letter requested Council’s support as a loan guarantor together with financial assistance of $150,000 in either cash or in-kind to facilitate construction of a new car park. At a Council workshop held on Monday 3 April, Council discussed the request and sought further information from the Gymnastics Club. The following email was sent to the Club on Monday 10 April; “Council discussed your letter at Workshop last Monday night which I have summarised below. In relation to the request for Council to act as guarantor to the loan, Council would like some more information prior to making a determination, namely: o o o
The current business plan for the new facility The most recent financial statements from the club Confirmation of funding from State and Federal Government
A response regarding any financial support for car parking also depends on review of the above documents however Council would like the Gymnastics Club to seriously consider the existing Spreyton Bowls Club site as an option prior to progressing too far with current plans and would be willing to provide support regarding funding extensions should this become a viable option. It would be appreciated if you could provide the above as soon as possible to assist Council in providing the club with a timely reply.”
STATUTORY REQUIREMENTS There are no specific statutory requirements related with this report. Appropriate planning and building legislation will be applicable at later stages of the project.
DISCUSSION The following response from Grant Penfold, President of the Gymnastics Club was received 20 April 2017; “Please find attached our current business plan and our audited financial statements for 2016 as requested. (Attachments 1 & 2) In regard to funding from the Federal and State Government this is how the issues currently stand. ITEM 4.4
PAGE 42 Report to Community Services Committee meeting on 19 June 2017
1.
Federal Govt funding for $500,000 in the form of a Community Development Grant is currently in the final assessment stage and all criteria has now been met. The next step is to negotiate a Funding Agreement and we will be receiving a draft shortly for this. We are seeking an additional $250,000 from the Federal Government and having met with Senator Jono Duniam have officially applied for this assistance. He has been contacted again after receiving your email and the club is awaiting an update on our application.
2.
State Government funding matching the Federal contribution has been announced publicly but the formal approval/written confirmation is in train. We have recently emailed Deputy Premier Jeremy Rockliff again to prompt him for written confirmation of the financial support of the State Government. The club is well aware that the Devonport City Council is acting responsibly in seeking further information of the financials involved to complete this project. However, the club would only be seeking the council to act as guarantor for the club for the balance of approximately $300,000 conditionally upon the club receiving the substantial majority of the funding needed ($1,500,000) from the Federal and State Governments. Without the ($1,500,000) forthcoming the project would be in grave danger of not proceeding. The issue of the DGC considering the Spreyton Bowls Club site for development of our new premises is as follows: There has been much discussion with both the Maidstone Park Management Controlling Authority regarding this issue. At a recent meeting of the Authority, President Ted Van Overmeeren reiterated his support for Bay Drive as the location of the new complex. He has major concerns for the traffic management in the area, with additional traffic from a new club built on the existing Spreyton Bowls Club site exiting onto an already very busy Spreyton Main Road. The DGC would add substantial traffic as our class times are all programmed between 3.30-9.00 pm five days a week except for our Saturday classes. Our preference in building in Bay Drive will include a recommendation for all members to exit via Bay Drive onto Devonport Road and not Spreyton Main Road. We have also discussed this issue with Phil Atkins from the Spreyton Bowls Club. He has advised us that the funding application for a new premises for a combined Spreyton/Devonport Bowls Club to be built at Woodrising is progressing well. He stated that if everything goes according to plan the new building could be completed by late 2018.The club could be in a position to move no earlier than October 2018. These timeframes may present many issues for the DGC. We are operating out of a club where demand is currently exceeding capacity. We have waiting lists in numerous classes and run classes in a very confined environment where parents attempt to support and monitor their children’s progress in a very congested area. We need to be able to move a.s.a.p.
ITEM 4.4
PAGE 43 Report to Community Services Committee meeting on 19 June 2017
We are also concerned that not being able to build until at the earliest late 2018, or probably early 2019 would make the Federal Government very nervous on the timeframes required to fulfil our grant requirements. Council would have to provide confirmation on when the existing Bowls Club would be available for development. Our grant Funding Agreements would possibly need to be amended or rewritten completely.” The Business Plan, financial statements for the Club were attached and have been included with this report. The exact site for the Gymnastics Club require further discussion and these plans will progress over coming months, however Council can resolve whether or not to act as guarantor to a loan. Essentially, a guarantor is someone who “guarantees” another person’s loan or credit contract and therefore promises to repay a debt if the borrower cannot or will not. In this case, the Gymnastics Club are seeking Council to guarantee their loan of $300,000. The Club’s Cash Flow statement highlights a capacity to finance any loan repayments. They do, however have very limited assets other than cash reserves, hence the need to identify a guarantor for the loan. The loan will be for a twenty-year term. In looking specifically at the merits of the project, it appears that it is well considered and there is no doubt the existing facility is no longer suitable for the long term future of the Club. The project is heavily reliant on external funding which is yet to be fully secured.
COMMUNITY ENGAGEMENT In relation to the exact location of the facility, further consultation with the Maidstone Park Management Controlling Authority and clubs located within the Maidstone Precinct is required, pending the completion of traffic and parking studies which are currently being undertaken.
FINANCIAL IMPLICATIONS There is a financial risk for Council if the Devonport Gymnastics Club is not able to make the loan repayments, however current cash flow projections indicate that it should be manageable. It is not clear whether the Club has taken into account the operational costs of the new facility and their subsequent impact in their entirety when preparing these projections.
RISK IMPLICATIONS •
Political/Governance There is a risk that the State Government may renege on the State funding allocation to the Devonport Gymnastic Club. There was no allocation identifiable in the 2017 State Budget recently released.
•
Financial There are financial risks associated with requesting the loan to the Devonport Gymnastic Club be secured by way of guarantee. There are also risks that the Devonport Gymnastic Club may not meet the loan repayment schedule.
CONCLUSION The Club has demonstrated a need to externally fund the proposed new facility and a capacity to repay a loan in the short term.
ITEM 4.4
PAGE 44 Report to Community Services Committee meeting on 19 June 2017
Should Council not wish to proceed with guaranteeing the loan at this time, an alternate motion may be: That the report relating to a new Gymnastics facility be received and it be recommended to Council that: 1.
the Gymnastics Club be informed that Council will consider acting as guarantor for a loan once funding from State and Federal Government is confirmed;
2.
ongoing discussions regarding the exact location of the facility are noted
ATTACHMENTS ⇩ 1.
Letter from Devonport Gymnastics Club requesting support
⇩ 2.
Devonport Gymnastics Club Business Plan 2017
⇩ 3.
Devonport Gymnastics Club Audited Financial's 2016
RECOMMENDATION That it be recommended to Council that the report relating to a new Gymnastics facility be received and noted that Council advise the Devonport Gymnastics Club that: 1.
It is willing to act as guarantor for a loan of no more than $300,000 specifically to be used for a new Gymnastics facility at Maidstone Park subject to confirmation of funding from State and Federal Government and the entering into of a formal agreement; and
2.
Ongoing discussions regarding the exact location of the facility are continuing
Author: Position:
Fabio Pizzirani Sport & Recreation Coordinator
Development
Endorsed By: Position:
ITEM 4.4
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 45 Letter from Devonport Gymnastics Club requesting support
ATTACHMENT [1]
9th March 2017
Devonport City Council General Manager Mr Paul West
Dear Paul On the 23rd February myself as President of the Devonport Gymnastics Club and Lara Hendriks, Department of State Growth, met with Matthew Atkins and Shane Crawford, to discuss the progress of the new regional standard, Devonport Gymnastics and Multipurpose Facility at Bay Drive, Spreyton. This consultation outlined the progress of the project and the current financial situation and the associated Commonwealth and State Government funding commitments to the project. To date the Commonwealth Government has committed $500 000 and the Tasmanian Government has offered to match this sum. Whilst in negotiation stages with both tiers of government it is likely that this commitment will increase. The Club has committed to pursuing a loan and/or cash contribution of $300 000 to the development project. For the Club to qualify for a loan without an asset to lend against (as we are currently in a Council owned venue) and will be building on Council owned land, we are seeking the Council’s support as guarantor to the loan. Could you please advise the Councils willingness to do so, to ensure the project can proceed without delay. As you can appreciate the government funding commitments all adhere to strict timeframes on project commencement. During discussions with the Deputy Premier, our State Government advocate, it was suggested that a financial consideration from the Devonport City Council would be appropriate and demonstrate a combined effort from the three tiers of government, to secure a much needed and highly valued new sporting facility. In addition, if the Council would agree to provide financial support, this would enable a higher contribution to be allocated by the State Government. We acknowledge and are very grateful for Council’s offer of the land and a 99 year peppercorn lease arrangement, to build this new venue at the Maidstone Park sporting precinct, we do however seek much needed financial support from the Council, and hoped this would be in the form of constructing car park adjacent to the facility. This support could be in the form of a cash contribution of approximately $150 000 as quoted by Vos Construction and/or through facilitating the carpark construction as part of the forward years Council Works and Development Program. I have enclosed plans for your perusal and an indicative quote received from Vos Construction highlighting the proposed car park at the front of the facility. Royce Fairbrother has been mentoring ITEM 4.4
PAGE 46 Letter from Devonport Gymnastics Club requesting support
ATTACHMENT [1]
the Club through the project development stage and Mark Smith from Vos Construction is in charge of the project management for the construction phase. I have a meeting with Senator Jonathan Duniam on 10 March and I will be updating him on the engagement with the three tiers of government. I hope soon thereafter we would be able to advise of the Council’s willingness to participate and support in a significant project for the Spreyton Sporting Precinct. I look forward to your response. Kind Regards Grant Penfold President Devonport Gymnastics Club
ITEM 4.4
PAGE 47 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 48 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 49 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 50 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 51 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 52 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 53 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 54 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 55 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 56 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 57 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 58 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 59 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 60 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 61 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 62 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 63 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 64 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 65 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 66 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 67 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 68 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 69 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
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PAGE 70 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
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PAGE 71 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
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PAGE 72 Devonport Gymnastics Club Business Plan 2017
ATTACHMENT [2]
ITEM 4.4
PAGE 73 Devonport Gymnastics Club Audited Financial's 2016
ITEM 4.4
ATTACHMENT [3]
PAGE 74 Devonport Gymnastics Club Audited Financial's 2016
ITEM 4.4
ATTACHMENT [3]
PAGE 75 Devonport Gymnastics Club Audited Financial's 2016
ITEM 4.4
ATTACHMENT [3]
PAGE 76 Devonport Gymnastics Club Audited Financial's 2016
ITEM 4.4
ATTACHMENT [3]
PAGE 77 Devonport Gymnastics Club Audited Financial's 2016
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ATTACHMENT [3]
PAGE 78 Devonport Gymnastics Club Audited Financial's 2016
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ATTACHMENT [3]
PAGE 79 Devonport Gymnastics Club Audited Financial's 2016
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ATTACHMENT [3]
PAGE 80 Devonport Gymnastics Club Audited Financial's 2016
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ATTACHMENT [3]
PAGE 81 Devonport Gymnastics Club Audited Financial's 2016
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ATTACHMENT [3]
PAGE 82 Devonport Gymnastics Club Audited Financial's 2016
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ATTACHMENT [3]
PAGE 83 Report to Community Services Committee meeting on 19 June 2017
4.5
TERMS OF REFERENCE COUNCIL SPECIAL INTEREST GROUPS, WORKING GROUPS AND ADVISORY BOARDS File: 22992 D475983
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4
Ensure effective committees
administration
and
operation
of
Council’s
SUMMARY To present the proposed terms of reference for Council Special Interest Groups, Working Groups and Advisory Board.
BACKGROUND At Council’s Governance and Finance Meeting held on 20 March 2017, it was determined (Min. GFC59/17 refers): That the Review of Committees report be received and noted and that Council: 1.
amalgamate the activities of the Governance and Finance and Community Services Committees and form the Governance, Finance and Community Services Section 23 Committee effective 1 July 2017;
2.
agree to proposed changed structure for Special Interest Groups, Special Committees and Working Groups as outlined in the report;
3.
membership of Aldermen on all Section 23 Committees and Committees be referred to a future Council Workshop for determination; 4.
5.
develop terms of reference/guidelines for all Committees; and
note that new working groups or special interest groups will be convened on an as required basis from time to time.”
STATUTORY REQUIREMENTS In accordance with Section 24 of the Local Government Act 1993 (Special Committees), Council may establish Committees to assist it in carrying out its functions. It is proposed however that the recommended Committees be less formal than would normally be required if established as a Special Committee under the Act. In accordance with the resolution of Council, revised or new terms of reference have been drafted for consideration. Event based groups have been labelled as working groups, the Art Gallery an Advisory Board and all others special interest groups.
DISCUSSION Terms of reference ensures good governance, transparency and clearly communicates Councils objectives and functions of the group. The Committees as listed will still work to an agenda, produce minutes and provide recommendations through to Council via the Section 23 Governance, Finance & Community Services Committee. This arrangement will allow a level of fleixibity and informality to the Committee operations.
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COMMUNITY ENGAGEMENT Members of retained Special Interest Groups have been invited to provide input into the review and development of associated Terms of Reference. All positions on retained and new Special Interest Groups and Advisory Board will be vacant, and an Expression of Interest will be advertised in July 2017 to seek nominations for community and industry representation.
FINANCIAL IMPLICATIONS There is minimal financial impact as a result of this report. Associated advertising costs have been identified in the 2017/2018 Operating Budget, administrative cost savings are expected to be achieved as a result of reducing to overall number of special interest groups, working groups and advisory groups.
RISK IMPLICATIONS •
Consultation and/or Communication Provision of terms of reference reduces the risk of Committees/Special Interest Groups not achieving set objectives of Council.
CONCLUSION The report formalises the terms of reference for a number of Special Interest Groups, Working Groups and Advisory Board.
ATTACHMENTS ⇩ 1.
Draft Terms of Reference - East Devonport Special Interest Group
⇩ 2.
Draft Terms of Reference - Liveable Community
⇩ 3.
Draft Terms of Reference - Public Art Special Interest Group
⇩ 4.
Draft Terms of Reference - Devonport Regional Gallery Advisory Board
⇩ 5.
Draft Terms of Reference - Active City
⇩ 6.
Draft Terms of Reference - Devonport Food and Wine Festival Working Group
⇩ 7.
Draft Terms of Reference - Devonport Jazz Festival Working Group
⇩ 8.
Draft Terms of Reference - Devonport TIDAL Festival Working Group
RECOMMENDATION That it be recommended to Council that the report of the Community and Cultural Development Manager relating to the terms of reference for Interest Groups, Working Groups and Advisory Boards be received and noted and that Council: 1.
adopts the: (a)
Active City Special Interest Group Terms of Reference
(b)
East Devonport Special Interest Group Terms of Reference
(c)
Liveable Communities Special Interest Group Terms of Reference
(d)
Public Art Special Interest Group Terms of Reference
(e)
Devonport Regional Gallery Advisory Board Terms of Reference
(f)
Devonport Food and Wine Working Group Terms of Reference ITEM 4.5
PAGE 85 Report to Community Services Committee meeting on 19 June 2017
(g)
Devonport Jazz Working Group Terms of Reference
(h)
Tidal Festival Working Group Terms of Reference
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.5
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 86 Draft Terms of Reference - East Devonport Special Interest Group
ITEM 4.5
ATTACHMENT [1]
PAGE 87 Draft Terms of Reference - East Devonport Special Interest Group
ITEM 4.5
ATTACHMENT [1]
PAGE 88 Draft Terms of Reference - East Devonport Special Interest Group
ITEM 4.5
ATTACHMENT [1]
PAGE 89 Draft Terms of Reference - Liveable Community
ATTACHMENT [2]
ITEM 4.5
PAGE 90 Draft Terms of Reference - Liveable Community
ATTACHMENT [2]
ITEM 4.5
PAGE 91 Draft Terms of Reference - Liveable Community
ATTACHMENT [2]
ITEM 4.5
PAGE 92 Draft Terms of Reference - Public Art Special Interest Group
ITEM 4.5
ATTACHMENT [3]
PAGE 93 Draft Terms of Reference - Public Art Special Interest Group
ITEM 4.5
ATTACHMENT [3]
PAGE 94 Draft Terms of Reference - Public Art Special Interest Group
ITEM 4.5
ATTACHMENT [3]
PAGE 95 Draft Terms of Reference - Devonport Regional Gallery Advisory Board
ITEM 4.5
ATTACHMENT [4]
PAGE 96 Draft Terms of Reference - Devonport Regional Gallery Advisory Board
ITEM 4.5
ATTACHMENT [4]
PAGE 97 Draft Terms of Reference - Devonport Regional Gallery Advisory Board
ITEM 4.5
ATTACHMENT [4]
PAGE 98 Draft Terms of Reference - Active City
ATTACHMENT [5]
ITEM 4.5
PAGE 99 Draft Terms of Reference - Active City
ATTACHMENT [5]
ITEM 4.5
PAGE 100 Draft Terms of Reference - Active City
ATTACHMENT [5]
ITEM 4.5
PAGE 101 Draft Terms of Reference - Devonport Food and Wine Festival Working Group
ITEM 4.5
ATTACHMENT [6]
PAGE 102 Draft Terms of Reference - Devonport Food and Wine Festival Working Group
ITEM 4.5
ATTACHMENT [6]
PAGE 103 Draft Terms of Reference - Devonport Food and Wine Festival Working Group
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ATTACHMENT [6]
PAGE 104 Draft Terms of Reference - Devonport Jazz Festival Working Group
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ATTACHMENT [7]
PAGE 105 Draft Terms of Reference - Devonport Jazz Festival Working Group
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ATTACHMENT [7]
PAGE 106 Draft Terms of Reference - Devonport Jazz Festival Working Group
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ATTACHMENT [7]
PAGE 107 Draft Terms of Reference - Devonport TIDAL Festival Working Group
ITEM 4.5
ATTACHMENT [8]
PAGE 108 Draft Terms of Reference - Devonport TIDAL Festival Working Group
ITEM 4.5
ATTACHMENT [8]
PAGE 109 Draft Terms of Reference - Devonport TIDAL Festival Working Group
ITEM 4.5
ATTACHMENT [8]
PAGE 110 Report to Community Services Committee meeting on 19 June 2017
4.6
COMMUNITY FINANCIAL ASSISTANCE - REVIEW 2016/2017 File: 32760 D474266
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3
Attract and promote equitable distribution and sharing of financial and other resources throughout the community
SUMMARY To report on the outcomes of the Major Grants, Minor Grants, Rate Remissions, Individual Development Grants and Donations funded by Council in 2016/17.
BACKGROUND Through the provision of a Financial Assistance Scheme, the Council supports projects, programs and activities developed for the benefit of Devonport’s residents and visitors. Six areas of assistance are available, all of which are the subject of this report: •
Minor Grants – provides up to $3,000 to non-profit organisations to deliver one off projects, festivals and events that have community development, community facility, cultural development, cultural heritage, economic development, sport, recreation and healthy living, and/or environmental sustainability outcomes for Devonport.
•
Major Grants – provides up to $25,000 to non-profit organisations to deliver one off projects, festivals and events that have community development, community facility, cultural development, cultural heritage, economic development, sport, recreation and healthy living, and/or environmental sustainability outcomes for Devonport.
•
Rate Remissions – provides rate support for social, cultural, environmental, sport and recreational initiatives and events held in Devonport that attract locals and visitors creating commercial benefits for the City.
•
Sporting Travel Assistance Grants – Provides support to Devonport local government area residents who are performing, competing or presenting at national or international competitions, conferences or events (e.g. sport, arts, cultural, community, heritage, economic and environment).
•
Donations - provides assistance to groups, organisations or individuals within the City whom are not eligible for sponsorship under any other Financial Assistance Program.
STATUTORY REQUIREMENTS The Local Government Act 1993 Section 77 outlines Council’s requirements in regard to grants and benefits: (1)
A council may make a grant or provide a pecuniary benefit or a non-pecuniary benefit that is not a legal entitlement to any person, other than a councillor, for any purpose it considers appropriate. (1A) A benefit provided under subsection (1) may include – (a)
in-kind assistance; and
(b)
fully or partially reduced fees, rates or charges; and
(c)
remission of rates or charges under Part 9.
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PAGE 111 Report to Community Services Committee meeting on 19 June 2017
(2)
The details of any grant made or benefit provided are to be included in the annual report of the council.
The details of awarded grants will be reported in the 2016/17 Annual Report.
DISCUSSION Minor Grants Round One Under the Minor Grants program fourteen (14) projects were funded totalling $20,027.42. At the time of this report six (6) projects were acquitted and one organisation did not accept the grant. After discussions alternative arrangements were made for Park Run, who did not accept their grant. Information contained within the “description” section of the tables below has been provided by the funded organisation. Similarly, “Project Surplus/(deficit)” relates to the financial result of the event or activity to the organisation. Organisation
Devonport Lapidary Club Inc.
Project Title
3 dual-wheeled electric grinder machines
Grant Amount
$1,567.50
Income
$1,567.50
Expenditure
$3,135
Project Surplus / (Deficit)
$(1,567.50)
Description
“After grant notification, DLC lodged the purchase order for 3 x dual wheeled grinder machines to be delivered asap. Upon receipt of the machines, volunteers completed the project on a non-club day, in order to allow members access to the new machines on the next club day. All areas of the project were completed and tested by Thursday, 24 November 2016.
No. participants
100% of members and all visiting school/social groups etc.
Organisation
Devonport Senior Citizens Club Inc.
Project Title
Repainting extended section of building and replacing men’s bathroom sink.
Grant Amount
$2,046.00
Income
$2,046.00
Expenditure
$2,046.00
Project Surplus / (Deficit)
-
Description
Repainting extended section of building and replacing men’s bathroom sink. “Appearance of club house and improved hygiene.”
No. participants
4 Professionals and 1 Volunteer
Organisation
Housing Choices Tasmania Ltd
Project Title
Interior fit out and signage of the Food Sustainability Project at the East Devonport Community House.
Grant Amount
$2,886.51
Income
$2,892.90
Expenditure
$5,779.41
Project Surplus / (Deficit)
-
ITEM 4.6
PAGE 112 Report to Community Services Committee meeting on 19 June 2017
Description
The project to fit out the interior and signage of the Food Sustainability Project at the East Devonport Community House. The project completed in November and December with the signage completed in January 2017. The program will support so many residents long term in the community of East Devonport, residents on low income, the isolated, residents with mental health, the elderly and families and residents who do not have transport.
No. participants
35 Volunteers from Housing Choices Tasmania/East Devonport Community House and the Community. Hundreds of local residents will benefit.
Organisation
Rotary Club of Devonport North
Project Title
Equipment Hire – Breakfast in the Park
Grant Amount
$216 In-Kind Equipment Hire
Description
“Breakfast in the Park is a community project of the Rotary Club of Devonport North, not a fundraiser. It is held on the last working week day before Christmas each year. The Rotary Club provides a low cost, Christmas themed, full English sit-down breakfast for around 600 patrons and helpers. Patrons are encouraged to dress up in celebratory costume, decorate their tables and enjoy this special time of year. There are prizes for effort, a pet parade, face painting and a visit from Santa for the children. For the last 5 years local radio station 7AD/SeaFm has broadcast live from the site from 6.00am. The project commences for patrons at 7.00am and typically finishes around 9.30am. Rotarians transform Roundhouse Park into an outdoor breakfast venue starting from 5.45am, completely clearing the site by 11.30am.”
No. participants
490 adult patrons, 80 children 48 Rotarians/partners assisting 8 radio and press representatives
Organisation
Devonport Junior Football Club
Project Title
Purchase of Sports Equipment Conditioning Program
Grant Amount
$1,495.35
Income
$2,990.70
Expenditure
$2,790.82
Project Surplus / (Deficit)
$199.88
Description
“The purchase of strength and conditioning sports equipment to assist the club's young players develop the appropriate skills and physical attributes to play football at a competitive level in the NWJFL and NWFL.”
No. participants
144 junior players including 20 females
Organisation
Devonport Agricultural & Pastoral Society Inc.
Project Title
Equipment Hire – Devonport Show
Grant Amount
$375 In-Kind Equipment Hire
Description
“2016 show saw an increase in attendance. Feedback from the public was very positive with new attractions added also hands on activities for children. Live music on both days was a hit as people
ITEM 4.6
–
Junior
Player
Strength
&
PAGE 113 Report to Community Services Committee meeting on 19 June 2017
sat and relaxed whilst sampling the food, from the Fine Food Court. Education on farming was displayed in the Betta Milk Food & Farming Shed.� No. participants
500+
The following organisations are yet to submit an acquittal, it should be noted that organisations have until 31 December 2017 to complete funded projects. Under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. Organisation
Project Title
Grant Amount
Mersey Community Care Association
Parking Permits
$2,750 In-Kind Parking Permits
Brave Foundation
Educational Awareness Packs
$1,000
Spreyton Cricket & Bowls Club
New synthetic Cricket Pitch
$2,100
Sing Australia Devonport
Electronic Keyboard
$600
Rotary Club Devonport
Equipment Hire – Kite Festival
$650 In-Kind Equipment Hire
Devonport Community House
Building Permit Fees
$1,200
Mersey Rowing Club Inc.
Training Equipment
$2,100
Minor Grants Round Two Under the Minor Grants program eight (8) projects were funded totalling $12,300.46. At the time of this report the organisations are yet to submit an acquittal, it should be noted that organisations have until 30 June 2018 to complete funded projects. Under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. Organisation
Project Title
Grant Amount
Cradle Coast Mountain Bike Club
Kelsey Tiers Green Belt Mountain Bike Trail Network
$3,000
Devonport Junior Soccer Association Inc.
Devonport Cup
$3,000
Parkrun
Automated Emergency Defibrillator (AED)
$1,000
Devonport Eisteddfod
Association of Eisteddfod Societies of Australia Conference
$3,000
Story Dogs
Training Story Dogs for Devonport
$2,000
The Leukaemia Foundation of Australia
Caring for the Carer
$306
ITEM 4.6
PAGE 114 Report to Community Services Committee meeting on 19 June 2017
Devonport Tennis Club
Improvements for Spectators
$1,594.46
Spreyton Primary School
Spreyton Primary School Apple Festival – Equipment Hire
$400 In-Kind Equipment Hire
Major Grants Round One Under the Major Grants Scheme Round One ten (10) projects were funded totalling $81,505. At the time of this report four (4) projects were acquitted. Organisation
Devonport Eisteddfod Society Inc
Event title
88th Devonport Eisteddfod 2016
Date of event
31 August – 15 September 2016
Grant amount
$10,000
Income
$41,392
Expenditure
$43,798
Surplus / (deficit)
$(2,406)
Achievements
“All worked well with favourable comments from participants and followers in all genres.”
No. participants
789
Organisation
Melaleuca Home for the Aged
Event title
3 Parking Passes
Grant amount
$750 In-Kind Assistance
Achievements
“The project provided 3x Metered Space Permits for use when parking is required for resident’s activities etc… This allows Melaleuca to act on behalf of our residents or physically take residents into the Devonport area for basic banking and administration requirements and park whilst they do their business without fear of expiry of parking meters.”
Organisation
Ten Days on the Island
Event title
Beneath the Waterline
Date of event
8 March – 9 April 2017
Grant amount
$4,000
Income
$15,800
Expenditure
$15,800
Surplus / (deficit)
-
Achievements
“The project fulfils its stated intension of adding a women's perspective to the experience that visitors to the BSMC have. It is a testament to the calibre of the work that the exhibition period was extended until May 2017. The experience the artist gained in creating the work has generated new ways of working that she wishes to pursue in future projects.
ITEM 4.6
PAGE 115 Report to Community Services Committee meeting on 19 June 2017
The art workshop gave participants a chance to engage with new skills presented by a highly regarded professional artist. The beautifully designed catalogue that accompanies the exhibition, has ongoing value, providing an insight into another way of seeing and interpreting the BSMC collection. There are ongoing possibilities to present the work as the artist has agreed to provide some of the works to the BSMC on permanent loan.” No. participants
1 artist and 1 curator
Organisation
GTR Events
Event title
Tour of Tasmania 2016
Date of event
7 and 9 October 2016
Grant amount
$15,000
Income
$181,486
Expenditure
$186,553.57
Surplus / (deficit)
$(5,067.57)
Achievements
“The Spirit of Tasmania Tour of Tasmania is highly regarded as one of the pinnacle cycling events in the National Road Series calendar and plays a key role in the development of future stars of Australian cycling. The event originally commenced in 1930 and has been operating in its current form since 1996. Past winners who have gone to compete at a professional international level are Richie Porte, Bernard Sulzberger and Cadel Evans. The Spirit of Tasmania Tour of Tasmania (SOTTOT) is held across five gruelling days through some of the most picturesque countryside anywhere in the world. In 2016 the Tour based in Northern Tasmania, which provided a great mix of spectacular views and tough hill climbs for the participants. The LAFM Stage 2 of the 2016 Tour started at Victoria Parade, Devon port, home of the naming rights sponsor; Spirit of Tasmania on Friday 7th October. Riders embarked on a 91km challenging course to Penguin (Central Coast), which featured two short, but tough hill climbs. The 2016 SOTTOT returned to Devonport for the final day of racing on Sunday 9th, with a 54km Criterium (30 laps of the 1.8km course) to decide this year's result. This stage was one for the sprinters with a flat course around the coastal streets, ensuring the leaders had to battle it out in trying wet conditions, to protect the yellow jersey. The 2016 event proved a great opportunity to showcase the amazing scenery and local excitement of Tasmania to the rest of the country and we were even fortunate enough to have had visitors from as far as the United Kingdom. It was also a pleasure to witness the local communities enjoy the talent of the cyclists who put on a show on every stage. The course this year did not disappoint- with young talent Ben Dyba II from Mobius Future Racing Team proving the consummate professional to come out on top of the General Classification.”
ITEM 4.6
PAGE 116 Report to Community Services Committee meeting on 19 June 2017
No. participants
100 riders were entered into the event from 13 teams. There were 18 participants entered as individual riders. Of the total field, there were 6 international riders who travelled to Australia specifically to attend the event bringing to light the momentum of the events status in the NRS.
The following organisations are yet to submit an acquittal, it should be noted that organisations have until 31 December 2017 to complete funded projects. Under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. Organisation
Project Title
Grant Amount
Devonport Orchid Society
Tasmanian Orchid Conference 2017
$2,000
Whitelion
Stride Wellbeing Workshops
$2,000 In-Kind Assistance
Cradle Coast Sports and Events Pty Ltd
Devonport Triathlon
$20,000 Year
2016/2017
Financial
($15,000 2017/2018 Financial Year, $15,00 2018/2019 Financial Year) Mersey Valley Devonport Cycling Club
Junior Road Nationals
$2,000 In-Kind Assistance
Gateway Community Care
Heavens Kitchen Healthy Lunch Box program
$2,000
Major Grants Round Two Under the Major Grants Scheme Round Two, six (6) projects were funded totalling $38,420. The organisations are yet to submit an acquittal, it should be noted that organisations have until 30 June 2018 to complete funded projects. Under the Financial Assistance Policy these organisations will be exempt from additional funding until projects are acquitted. Organisation
Project Title
Grant Amount
GTR Events
Tour of Tasmania 2017
$12,500
Devonport Eisteddfod Society Inc.
89th Devonport Eisteddfod 2017
$10,000
Kentish Arts Commerce & Tourism Inc.
Light Up Mount Roland
$5,000
Richmond Fellowship Tasmania Inc.
Metered Parking Passes – Richmond Fellowships Residential Program
$3,120 In-Kind Assistance
Richmond Fellowship Tasmania Inc.
Metered Parking Passes – Richmond Fellowship Outreach Program
$4,680.00 In-Kind Assistance
Laurel House North West
Parking Passes
$3,120 In-Kind Assistance
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PAGE 117 Report to Community Services Committee meeting on 19 June 2017
Major Grants Reoccurring Two (2) applications approved in 2015/2016 (previously titled Economic Development and Events Sponsorship) are in their second year of sponsorship totalling $7,000 for the 2016/2017 Financial Year. Organisation
Project Title
Grant Amount
Rotary Club of Devonport North
Devonport Motor Show 2017
$2,000 In-Kind Assistance
Devonport Athletic Club
Devonport Athletic Club Christmas Carnival
$5,000
Rates Remission Under the Rate Remissions program, eight (8) rates remissions were provided totalling $26,671.44. Of these projects seven (7) were fully funded and one (1) partially funded. Organisation
Rate
Devonport Agricultural & Pastoral Society
$5,000
East Devonport Tennis Club
$1,372.44
Van Diemen Light Railway Society Inc. (Don River Railway)
$9,573.90
Scouts Association of Australia 1st Spreyton Scouts
$1,105.37
Devonport Girl Guides
$1,447.04
Scouts Australia, Tasmanian Branch, Mersey District
$3,472.65
Mersey Rowing Club Inc.
$1,617.87
Mersey Community Care Inc.
$3,082.17
Donations Seven (7) donations grants to the value of $580 were provided during the 2016/2017 financial year. They are not required to be acquitted. Organisation
Project Title
Grant Amount
Devonport Orchid Society
Orchid Spring Show
$250
Reece High School
End of Year Award
$50
Devonport High School
End of Year Award
$50
East Devonport Primary
End of Year Award
$50
Nixon Street Primary
End of Year Award
$50
Don College
End of Year Award
$50
Toast for Kids
Charity Gala
Two Julie Burgess 2 Hour Sailing $80
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PAGE 118 Report to Community Services Committee meeting on 19 June 2017
Individual Development Grants Twelve (12) Individual Development grants to the value of $800 were provided during the 2016/2017 financial year. 2015/2016 Financial Assistance Grants Four (4) Minor grants (previously known as Community Small grants and Sporting Small grants) remain unacquitted from the 2015/2016 financial year. Organisation
Project Title
Grant Amount
Devonport Chaplaincy
Fit 2 Learn
$1,500
Mersey Yacht Club
Defibrillator
$1,422.50
Wildlife Rescue and Rehab Inc.
Native Wildlife Rehabilitation Pens
$1,470
Devonport Bulls Rugby Club
Heartsmart First Aid Defibrillator
$1,092.50
COMMUNITY ENGAGEMENT Details of the grants program including the application process is available on Council’s website and is publicised in July of each year.
FINANCIAL IMPLICATIONS The awarded grants, rates remissions and donations were funded through 2016/2017 Financial Assistance budget allocations.
RISK IMPLICATIONS There are no risks associated with this report.
CONCLUSION The minor, major grants, individual development grants, rates remissions and donations programs are avenues for Council to help generate social, cultural, environmental and economic benefits for Devonport.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the report of the Community and Cultural Development Manager outlining community financial assistance outcomes be received and noted.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.6
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 119 Report to Community Services Committee meeting on 19 June 2017
4.7
JULIE BURGESS PERFORMANCE 2016/2017 AND BUSINESS PLAN 2017/2018 File: 29120 D476365
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.2.1
Acknowledge, preserve and celebrate local art, culture and heritage
SUMMARY To present the year to date performance of the Julie Burgess and the 2017/2018 Business Plan.
BACKGROUND On 20 June 2011(Min 178/11 refers) Council resolved to: Receive and note the viability report detailing the operational outcomes and future viability, including the revenue assumptions of the Julie Burgess provided by Group Works Pty Ltd and JAFFA. The Julie Burgess commenced commercial operations from its mooring at Reg Hope Park in July 2012, utilising an alternate operational model to that outlined in the Julie Burgess business plan report.
STATUTORY REQUIREMENTS There are no statutory requirements which relate to this report.
DISCUSSION The Julie Burgess forms part of the Bass Strait Maritime Centre (BSMC) historic object collection. Unlike other collection items, the Julie Burgess is a fully refurbished and operational historic object, which allows audiences to engage and experience the vessel in original operating environment. A significance assessment has been completed and the vessel is listed on the Australian Register of Historic Vessels. As the Julie Burgess forms part of the BSMC collection, collection accession and deaccession principles apply. The Julie Burgess currently operates as a commercial passenger vessel under the management of the BSMC. The Julie Burgess is operated utilising a volunteer base of fortyone (41) active volunteers comprising of a Master of the Vessel, Skippers and Crew. The majority of the Julie Burgess volunteers are retired or semi-retired men over the age of 60 and the vessel plays an important role providing meaningful social connections and reducing the risk of social isolation for these volunteers. The Julie Burgess has now operated over four (4) sailing seasons and during this period has failed to achieve forecasted financial position. Whilst inclement weather and the resultant reduced sail offerings have impacted the 2015/2016 operating position, the main rationale for the disparity between forecasts (outlined in the Julie Burgess Market and Operational Analysis) and actual financial performance is the failing to implement the business plan in any form. During 2016/2017 a modified operating plan has been adopted which implements some of the recommendations of the Julie Burgess Market and Operational Analysis, as a result of implemented measures operating income has increased significantly. ITEM 4.7
PAGE 120 Report to Community Services Committee meeting on 19 June 2017
The vessel is surveyed to carry 28 people; this includes a minimum 6 crew. Measures Implemented Over the past financial year, a number of initiatives have been introduced including: •
Installation of Julie Burgess interpretation panels at its mooring at Reg Hope Park
•
Increased and diversified sail offering, with varying price point to gain further market share.
•
Increased the number of skippers available that hold appropriate class of licences.
•
Increased the Facebook presence of the Julie Burgess on the Devonport City Council and Bass Strait Maritime Centre Page.
•
A number of Julie Burgess related media releases and alerts issued.
The during the financial year marketing focused on developing a brand identity, this shift is creating a stronger brand awareness and presence, which through consistent use will become synonymous with the vessel and the experiences. The branding is a mix of strong contemporary logo and classic typeface and tag line. The branding has been incorporated into interpretation signage, promotional posters, merchandise and marketing collateral.
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2016/2017 Sail Program and Open for Inspection The current sailing season has seen a range of new initiatives implemented to create unique experience based product offerings. These have been designed to attract a more diverse market share and with a range of price points to meet varying budgets. The following should be noted as at 31 May 2017: •
Income achieved has exceeded annual full budget income; and
•
A $7,378 saving has been achieved in overall operating deficit.
The Julie Burgess Business Plan attached details a series of recommendations based on the above opportunities and operational budget for the 2017/2018 sailing season.
COMMUNITY ENGAGEMENT There has been no broad community engagement as a result of this report, other than the convening of the Julie Burgess Operations Committee for a series of review meetings and Arts, Culture and Tourism Strategic Special Committee.
FINANCIAL IMPLICATIONS If the Julie Burgess operational model remains unaltered it can be reasonably assumed that operating performance will remain at a deficit of between $60,000 - $80,000 per annum. Under a revised business model as presented, the deficit will be much less and in 17/18 budget is expected to be ($42,923)
CONCLUSION A number of positive measures have been implemented which has resulted in significant gains in income. The 2017/2018 Business Plan identifies further opportunities for both increased income and cost savings and it can be reasonably expected that continued development of recommendations in the plan will lead to further reduced deficit in future years.
ATTACHMENTS ⇩ 1.
The Julie Burgess Business Plan 2017-2018
⇩ 2.
Media Release - All aboard the Julie Burgess to Three Hummock Island
⇩ 3.
Media Release - Julie Burgess set for a big week at the Australian Wooden Boat Festival
⇩ 4.
Media Release - Julie Burgess set for a busy summer sailing season
⇩ 5.
Future Opportunities and Appearance Requets ITEM 4.7
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⇩ 6.
BSMC JB Wooden boat festival A4(2)
⇩ 7.
Devonport to Ulverstone Sailing
⇩ 8.
Hummock
RECOMMENDATION That it be recommended to Council that the Julie Burgess Year to Date Performance and 2017/2018 Business Plan Report be received and noted.
Author: Position:
Brooke de Jong Community and Development Manager
Cultural
Endorsed By: Position:
ITEM 4.7
Shane Crawford Executive Manager Corporate, Community & Business Services
PAGE 123 The Julie Burgess Business Plan 2017-2018
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PAGE 139 The Julie Burgess Business Plan 2017-2018
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PAGE 140 The Julie Burgess Business Plan 2017-2018
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PAGE 141 The Julie Burgess Business Plan 2017-2018
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PAGE 142 The Julie Burgess Business Plan 2017-2018
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PAGE 143 Media Release - All aboard the Julie Burgess to Three Hummock Island
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PAGE 144 Media Release - Julie Burgess set for a big week at the Australian Wooden Boat Festival
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ATTACHMENT [3]
PAGE 145 Media Release - Julie Burgess set for a big week at the Australian Wooden Boat Festival
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PAGE 146 Media Release - Julie Burgess set for a busy summer sailing season
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ATTACHMENT [4]
PAGE 147 Future Opportunities and Appearance Requets
ATTACHMENT [5]
Table 1 – Snap Shot of 2016/2017 Sailing Program Date
Activity
Passenger Ticket Numbers Cost PP
Income
20 Nov – 30 April 2017
26 Standard Sailings
304
40
$12,160
2 x Special 1.5 hour Sails
17
30
$510
3 x Spreading of Ashes Sail
33
300
$900
2 x Private Charter
43
800
$1,600
Tidal Wine Down Sail
13
75
$975
Wine Down Sail
18
75
$1,350
10-13 February 2017
AWBF Appearance Fee
4 February 2017
AWBF Devonport - Hobart
2
1,800
$3,600
10 February 2017
AWBF Parade of Sail
19
1,000
$1,900
11-12 February 2017
3 x AWBF Standard Sail am 1.5 hours
24
$50
$1,200
21
$50
$1,050
11 February AWBF Standard Sail pm1.5 2017 hours
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$2000
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ATTACHMENT [5]
12 February 2017
AWBF Ketch Review
15
75
$1,125
13 February 2017
AWBF Sail Past
23
50
$1,150
13 February 2017
AWBF Regatta Fireworks
20
120
$2,400
14 February 2017
AWBF Return Voyage
2
1,800
$3,600
10-13 February 2017
AWBF Merchandise Sales
10-13 February 2017
AWBF Open for Inspection
Hobart - Devonport $2,294.50
Gold Coin
$261.95
Minimata Delegation Charter
18
800
$800
Today Show – Devonport to Ulverstone
14
$100
$1,400
Today Show – Return Voyage
3
50
$150
Three Hummock Island Trip
3
1500
$4,500
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ATTACHMENT [5]
Future Opportunities and Appearance Requests Dates
Activity/Appearance
Location
Monthly
Wine Down / Sail and Soul Food
Mersey River/Strait
Monthly/BiUlverstone – Pier 01 Monthly Speciality Sail
Devonport/Ulverstone
October 2017
Specialised Sail Program
Australian Masters Games
December 2017
NYE Skyfire Sail
Mersey River/Bluff
March 2018
Rhyll 150 Year Celebrations
Rhyll
March 2018
Geelong Sail Festival
Geelong
Winter 2018
Partnership Julie Burgess Sails and Nth NSW/QLD Operates in warmer waters for Winter
Monthly
Wine Down/Sail & Soul Food
Mersey River/Bass Strait
Stanley/Three Hummock Island
Devonport/Stanley/Three Hummock Island Return
Twice Yearly
Artist/Writer in Residence
Devonport
2020
2020 Cook enactment
Voyage
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Re- East Coast Australia
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ATTACHMENT [8]
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4.8
COMMUNITY SERVICES REPORT - JUNE 2017 File: 29530 D473761
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.1
Provide timely, efficient, consistent and quality services which are aligned with and meet our customers needs
SUMMARY This report provides a summary of the activities undertaken in the Community Services Department during the period from 1 April – 31 May.
BACKGROUND This report is provided to the Community Services Committee every two months and aims to update the Aldermen and community on matters of interest. Community Development improves the ability of communities to collectively make better decisions about the use of resources such as infrastructure, labour and knowledge. A diverse range of strategies are employed by Council to deliver Community Development outcomes.
STATUTORY REQUIREMENTS Council is required to comply with the provision of the Local Government Act 1993 and other legislation. The function areas of Council covered in this report include: • • • • •
Community Development and Engagement Arts and Cultural Development Recreation and Sports Development Tourism, Marketing, Promotion and Events Devonport Entertainment and Convention Centre (DECC)
DISCUSSION 1.
COMMUNITY DEVELOPMENT
1.1
Participation Across Facilities Levels of participation are a determinant of an inclusive, strong and robust community. Council monitors the level of participation to capture trends and demand for services, usage of existing services, opportunities to increase participation and customer satisfaction. The following table shows the activities delivered across Council facilities over the past two months. April 2017 Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Visitor Information Centre
Customers Door
through 2,728
the Number of Participants 1,138
1,701
1,339
6,143
2,894
4,210
N/A
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Program
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Bass Strait Maritime Centre Julie Burgess Devonport Entertainment & Convention Centre TOTAL TOTAL April 15/16 May 2017
0
82 1,863
0 312
17,426 17,548
5,692 5,490
Customers Door
Devonport Regional Gallery East Devonport Recreation Centre Devonport Recreation Centre Visitor Information Centre Bass Strait Maritime Centre Julie Burgess Devonport Entertainment & Convention Centre TOTAL TOTAL May 15/16 1.2
699
through 2,204
the Number of Participants 123
3,393
2,625
13,065
4,467
2,810 440
N/A 26
6 2,633
0 0
24,551 20,097
7,241 5,857
Program
Council and Community Partnerships Council partners with a diverse range of community based organisations to achieve shared objectives. Existing partnership arrangements are included in the table below. Details Carols by Candlelight Devonport Brass Band
End date and length of agreement 2 year Agreement. 30 June 2018 3 year Agreement. 30 June 2019
National Trust of Australia – Home Hill operations Devonport-Cradle Country Marketing Group
3 year Agreement. 30 June 2019 2 year Agreement. 1 July 2018 3 year Agreement. October 2018 3 year Agreement – June 2018
Youth and Family & Community Connections
5 year Agreement. 9 July 2018
Devonport Community House Tasmanian Arboretum
ITEM 4.8
Amount – If Applicable $ 3,000 P/A $12,000 Year 1 $10,000 Year 2 $ 8,000 Year 3 $25,000 P/A $22,000 P/A $28,000 P/A $15,000 P/A Rental agreement/ Youth services - in kind funding
PAGE 155 Report to Community Services Committee meeting on 19 June 2017
1.3
Seasonal Program and Publication The delivery of winter season program has commenced. The program is available for download on Council’s website. The program again focuses on a wide range of free and low-cost activities. Initiatives will be delivered by Council and supporting partners, with a focus on arts, culture, heritage, health and wellbeing, learning, environment, food and community connections.
1.4
Volunteer Week Volunteer week was celebrated with a breakfast at the Argosy 10 May 2017. This was the first year that Council acknowledged the years of service by volunteers with certificates presented for 5,10, 20 and 30 years of volunteering. Council supported Devonport organisations and community groups in the recognition of their volunteers by issuing “Volunteer Certificates of Recognition” for 766 volunteers.
1.5
Regional Youth Strategy The first phase of the public consultation period to inform the Regional Youth Strategy has closed. 495 young people aged 10-18 years responded to a survey aimed at capturing young people views about key youth concerns and their ideas on how to improve communities into the future. A second survey will be open to the broader public in June.
1.6
Road Safety Park The Road Safety Bike Park located in Pioneer Park officially opened on 29 May 2017. A community celebration was held 3 June with approximately 200 people attending. The park duplicates a range of road conditions which are designed to assist children to learn road rules in a fun, active, safe and practical way. Over $45,000 was raised in sponsorship and grants towards the park’s construction.
1.7
Seniors Week Seniors week will be celebrated during the week 16-22 October. Council are currently working on a week full of activities delivered including a 8 week “Get up, Get Out and Get Active” Seniors health and wellbeing program. External senior support services are keen to come on board and deliver relevant information to participants including Police, Centre link, CLS and others.
1.8
International Women’s Day (IWD) The evaluation of 2017 International Women’s Day has been completed, and a working group has been formed for planning and delivery of a larger event in 2018.
1.9
PCYC Discussions have been held with Tasmania Police (TasPol) and PCYC Tasmanian Association in relation to re-establishing a PCYC presence in Devonport. Council and TasPol have both provide in principle support for the initiative. There has been some staffing changes at PCYC which has delayed the project. To expedite the project a joint letter from Council and TasPol will be drafted to PCYC outlining desire to create a three-way partnership to reestablish a PCYC in Devonport.
1.10 Grants Council has received $47,000 under the Department of State Growth’s Community Infrastructure Fund to improve the City’s CCTV network. The project will replace and expand on the existing analogue CCTV network with a digital CCTV solution that provides accurate high-definition, high quality CCTV imaging. This will deliver the safety and security outcomes for the City, its community, and Tasmania Police, as outlined in the Devonport CCTV Strategy 2016-2021. ITEM 4.8
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2
ARTS AND CULTURAL DEVELOPMENT
2.1
DECC 2.1.1 Theatre Performances & Events Productions staged at the DECC were as follows: Commercial Hire • Kasey Chambers – Dragonfly Tour – Premier Artists •
Swan Lake – Grand International Concerts
•
The Australian Bee Gees 2017 Tour – Harbour Agency
DECC Program • Comedy Hypnotist Matt Hale – Hale Group International •
The Melbourne International Comedy Festival Roadshow
Community Hire • Razzamatazz – Devonport Rotary Club •
Whistle Down the Wind – Devonport Choral Society
2.1.2 Theatre Performance Attendance & Income Totals Number of Days Hired
Number of Perform/Events
Audience Attendances
Commercial Hire
3
3
829
DECC Entrepreneurial Program
2
2
265
Community Hire
29
9
2648
Totals
34
14
3742
Performance
2.1.3 Meetings and Functions A total of 16 non-performance events including meetings and professional development sessions were held at the DECC during April / May. Number of Days Hired
Number of Attendees
Meetings & Training
14
323
DCC Bookings (No Charge)
2
10
Totals
16
333
Meetings & Functions
DECC Ticketing During April/May, the DECC Box Office sold a total of 1920 tickets to local, state-wide and national performances and events. A breakdown of sales is as follows: Total Tickets Sold April/May 2017
Box office/Agency Sales DECC Theatre Events
1424
Ticketmaster Events
288
Ticketek Events
208
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2.1.4 Technician The Devonport Choral Society’s theatre season of “Whistle Down the Wind” concluded at the end of May. DECC is now working with Don College, St Brendan-Shaw College and Our Lady of Lourdes school to ensure that the venue can provide the necessary resources and technical expertise required to stage their upcoming productions. The technicians have encouraged the use of the venues high-end projector with video mapping to bring cutting edge production to local companies. As more users become familiar with this technique, it is hoped that set construction costs and load in times are reduced. 2.1.5 Coming Events
2.2
•
SHREK – The Musical Jr – Presented by Don College
•
Umbilical Brothers – Speedmouse – Presented by A List Entertainment
•
Roy Orbison – Ben Maiorana Entertainment
•
John Williamson In Concert – Artist Network Australia
•
Devonport Jazz – Devonport City Council
Devonport Regional Gallery (DRG) 2.2.1 Exhibitions A decolonial geographic Curated by Fernando do Campo Closed 30 April Total attendance: 3,910 (6 weeks) In 2016, under the Guest Curator Program, Fernando do Campo was commissioned by the Devonport Regional Gallery to curate an exhibition as part of 10 Days on the Island. The exhibition was later selected by Contemporary Art Tasmania Touring (CATT) for a national tour. The exhibition will be showcased in at least four Australian states. The artworks are currently stored at Lawrence Drive Art Storage Facility and will be placed in purpose-built crates supplied by CATT, for the tour. The tour will commence in November with the first venue, the Plimsoll Gallery UTAS, Hobart, presenting the exhibition in December 2017 through to the end of January 2018. The exhibition will then tour to mainland galleries in 2018 and 2019 NWAC Annual Exhibition PORTAL: Capturing 24 hours of Coastal Living through your Lens Jenny Overton: History: Embroidered, Stitched & Threaded Opening attendance: 140 Total attendance: 1,936 (3 weeks) Friday 5 May saw the opening of 3 new exhibitions at DRG: The North-West Art Circle (NWAC) Annual exhibition; Jenny Overton’s exhibition History: Embroidered, Stitched & Threaded in The Little Gallery and the community photography exhibition PORTAL. The head judge for the NWAC exhibition, Sally Sadler from the Burnie Coastal Art Group, announced and presented awards on the night. The Gallery ITEM 4.8
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Director opened PORTAL and The Embroidered, Stitched & Threaded.
Little
Gallery exhibition
History:
2.2.2 Grants • Department of Premier & Cabinet, National Youth Week Grant Program/Reclaim the Lane - $980. •
Tasmanian Community Fund, Droogs Committee extended National Youth Week program $12,540.
funding
for
•
DRG Arts Tasmania Annual Funding announced $80,000 (for 2017-2018 program)
2.2.3 Media Coverage The Gallery was featured 9 times in the Advocate in April and 7 times in May. Other April and May publications included Explore magazine, Art Almanac and Art Guide. ABC North, SeaFM and 7AD all covered Reclaim the Lane and interviewed staff and artists. Facebook the Gallery and Droogs received 23 new Facebook ‘likes’ in April; total likes 1,493 and reach at 15,996 Instagram had 586 followers. 2.2.4 Education & Public Programs PORTAL: 78 people registered on the official ‘capture’ day to be a part of the ‘24 hours of coastal living’ photography project; a total of 62 people sent their image to the Gallery for the PORTAL exhibition YOUTH WEEK: YOUTH REWIND & RECLAIM THE LANE Attendance: Youth Rewind: 163, Reclaim the Lane: 700, The Sketchbook Project: 88, ‘Wear It’: 49 Total attendance: 1,000 (est) This year youth week celebrations were extended with ‘Youth Rewind’ a program of events coordinated by guest Project Officer, Sarah Beckett. Included in the program was the popular Sketchbook Project and Outreach Fabric Printing workshops at Reece High and Don college on the 5 & 6 April. Reclaim the Lane events were also extended with The Droogs, staff and support teams investing time and energy into the project. The turnout reflected the scope and popularity of the annual event. A variety of stalls, activities, art and music were held on the day.
Little Aesthetics 4 April Attendance: 24 The Little Aesthetics program was presented to students from Devonport Primary on Tuesday 4 April. The versatility of the program has ensured its longevity and popularity with schools. ITEM 4.8
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LANDSCAPE FRAGMENTS WORKSHOP with artist Penny Mason 19 April and 20 April, 6–8pm Attendance: 16 Workshops were conducted by Tasmanian artist Penny Mason who is one of 11 artists featured in a decolonial geographic. The artist took participants through processes that reveal how gravity, temperature, pressure and vibrations can be utilised in watercolour to suggest fragments of nature.
DRG Venue Hire The Gallery was host to its first wedding since operating as a public gallery. The celebrant, bride and groom agreed the combined Gallery and church setting was the perfect backdrop for a semi-formal wedding. 1,2,3 Create 26 April Attendance: 25 This program for parents, carers and their children from babies to toddlers continues to draw interest from the community. Books + Art Monday Evening 10 April & 15 May. Attendance: 7 Members of the community met in April to discuss Jasper Jones by Craig Silvey, and in May to discuss The Woman on the Stairs by Bernhard Schlink Shaping through Shadows Evening Workshop Wednesday 17 May, facilitator Christine Earthrowl. Attendance: 8 Textile, Image, Notion Evening Workshop Wednesday 24 May, facilitator Jenny Overton. Attendance: 15 Art Spark 9 & 16 May 2017 The second term of the after-school program coordinated by Jessie Pangas has received positive feedback from students and their parents. The program offers one-on-one tutoring in design, composition, media and use of mediums. Participants join up and pay for individual sessions or for the term. 2.2.5 International Museum Day 18 May 2017 Attendance: 20 This is the second year the Gallery has participated in International Museums Day (IMD). This year members of our Friends Committee, Special Interest Group and Droogs selected and researched an item from the Collection and spoke about it at the event. Presenters kept the audience ITEM 4.8
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engaged with their individual stories and background on artists and their work, techniques and concepts.
Viv Breheney, Special Advisory Committee member, presenting at the IMD event
2.3
Bass Strait Maritime Centre 2.3.1 Recent Activities •
5 group bookings over April and May included a coach tour, primary school and TAFE group, a community organisation and birthday celebration.
•
The BSMC Coordinator was guest speaker at the Devonport Probus Club which has a membership of over one hundred ladies. Coordinator spoke on the history and current operations of the Centre and responded to questions. A number of members have since visited the café and Centre.
•
8 Volunteers attended a “catch up” at the Centre which provides an information sharing opportunity. Volunteers meet with the BSMC Coordinator and can ask questions, seek clarification, and give comment on any issues.
•
The BSMC Coordinator and 3 volunteers attended the Maritime Heritage Organisations of Tasmania (MHOoT) seminar in Launceston. The program included a workshop on developing an exhibition banner facilitated by Peter Rout and Em Blamey from the Australian National Maritime Museum (ANMM). Participants have been encouraged to submit a shipwreck story in a template provided for inclusion in the Australian Maritime Museums Council (AMMC) Submerged travelling exhibition which is under development. BSMC Coordinator also gave a short presentation of Centre activities as part of the state “wrap up”.
•
Peter Rout, Assistant Director Operations of the ANMM visited the Bass Strait Maritime Centre (BSMC) Discussion centred around further ANMM outreach opportunities and potential visit by an ANMM historic vessel.
•
BSMC is working with Mission Australia SEE (Skills, Employment, Education) Program to give participants an insight into operations at the BSMC and opportunities for volunteering as a pathway to gaining knowledge and skills for employment. Activities included a classroom presentation to the group and a scheduled visit to the Centre.
•
The War at Sea travelling exhibition from the Australian National Maritime Museum finished end May.
•
As per the agreement in place, Anne Morrison’s exhibition Beneath the Waterline will be retained on loan and will remain in situ, highlighting the absence of women’s stories in maritime.
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•
2.3.2
26 people attended the Maritime and History Talk with guest speaker Peter Higgs, Assistant Research Officer with the ANMM. The presentation focused on his role and the united efforts of maritime and heritage museums to locate, identify and register historic vessels at risk.
Julie Burgess •
The request for the Julie Burgess to appear on the Today Show weather segment in Ulverstone on 5 April 2017, resulted in some very positive outcomes for the ketch. Tidal conditions in Ulverstone required the ketch to travel over the day prior and to return late on the day of the segment. Voyages to Ulverstone offering a leisurely sail with lunch were sold out, 60-70 people took advantage of the open for inspection during the day and 6 passengers took the “no frills” return trip. The event resulted in some great exposure for the vessel, some initial overtures for forging an ongoing relationship with Pier 01 and returned a profit of approximately $1350.
•
19 – 23 April 2017, the Julie Burgess took a nostalgic visit to her former crayfishing grounds around Three Hummock Island with 3 passengers aboard. The return trip was made via Stanley and retired fisherman, Max Hardy, a legend in maritime circles and now in his 90s, was the first to visit. It is planned to schedule more coastal trips. The Three Hummock Island venture resulted in a profit of approximately $3000.
•
16 May 2017 crew attended the Australian Wooden Boat Festival “Wash Up” at the Centre, enjoying an evening of photos and short videos from the festival.
2.3.3 Collection Management •
Work with the Past Perfect database is continuing.
•
The collection of Clements and Marshall documents have been successfully transferred as planned to the Tasmanian Archive and Heritage Office.
•
Volunteers are scheduling two outreach sessions with local aged care homes to present images and information on southern Rooke Street – “A Second Glance at Rooke Street”. This will be also be the topic for the Maritime and History Talk in July.
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•
3
4 members of the Julie Burgess Trust Special Committee 2009-2013 were interviewed and recorded on Monday May 29 to provide an oral history of the Julie Burgess Project.
RECREATION AND SPORTS DEVELOPMENT The State Government Budget was announced in May and confirmed funding of $3.5M for the new Devonport Country Club development at the Devonport Golf Club. The funding is in addition to the Federal Government funding of $3.5M, announced at the last Federal Election. Sale of the Devonport Bowls & Croquet Club will provide the project with an estimated $9M to construct the facility. Council is not involved with this project.
3.1
Sporting Events in 2017 Name of Event: 2017 BTAS College Invitation Basketball Event • Dates: 27 – 28 May • Devonport Recreation Centre • Number of competitors and officials: 190 - 200 • Event Overview – Intrastate Public & Private College’s • Duration: 2 days
3.2
Upcoming Sporting events in 2017 June and July will see a host of quality sporting events in Devonport, bringing intrastate, interstate and international visitors to our region. The Council sponsored events are: Name of Event: 2017 Devonport Cup – Devonport Junior Soccer Association • Dates: 10 – 11 June • Meercroft Park & Valley Road Soccer Centre • Number of competitors and officials: 50 teams (750 players), 125 games. • Event Overview – Intrastate all regions • Duration: 2 days Name of Event: 2017 Futsal Tasmania Islanders Cup • Dates: 11 – 12 June • Devonport Recreation Centre • Number of competitors and officials: 60 • Event Overview – Intrastate • Duration: 2 days Name of Event: 2017 Basketball Tasmania Tri Series • Dates: 24 June • Devonport Recreation Centre • Number of competitors and officials: 420 • Event Overview – Intrastate • Duration: 1 day Name of Event: 2017 Tasmanian Squash Open (World ranking event) • Dates: 29 June – 2 July • Devonport Recreation Centre – Squash Building • Number of competitors and officials: 85 • Event Overview – National and International • Duration: 4 days
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Name of Event: 2017 North West Basketball Union NWBU Finals Series • Dates: 4, 11, 18 and 25 July • Devonport Recreation Centre – Stadium • Number of competitors, officials and spectators: 3,000 over four nights • Event Overview – Coastal • Duration: 4 days 3.3
Splash – Fees and Charges Belgravia Leisure has released the 2017/18 Fees and Charges for Splash Aquatic Centre. An increase of 2.3% from 1 July 2017 is in line with the Hobart CPI increase. The increase has been approved as per the Operational Management Contract between Council and Belgravia Leisure.
3.4
2017 Australian Masters Games Update Sport and Recreation Strategic Committee was provided an update on the Masters Games by Scott Wade, General Manager and Kate Sims, Sport & Operations Manager. A brief outline of the information session is provided below: Opening Ceremony • A site plan has been developed. The venue is Roundhouse Park where approximately 2,000 - 3,000 participants are expected to join locals in a celebration of the highly anticipated event. Festivities will include live entertainment, local food and wine stalls and more. Registration Numbers • On target for an estimated 4,000 – 5,000 competitors. Accommodation • Major centres are nearing capacity. Still some accommodation available in outer regions, Smithton, Stanley and Launceston. Alternative accommodation options are being investigated. Marketing and Promotion • Marketing and promotion of the AMG will ramp up from mid-July (100 days to go) with celebrations planned in the Mall and various other venues on the coast.
3.5
Recreation Centres Bookings for facilities at Devonport Recreation Centre (DRC) for April and May are listed in the table below: Bookings - Devonport Recreation Centre Judo Room Meeting Room Sauna Squash Stadium Table Tennis Building Youth Centre Total
April 2017 14 2 15 30 87 60 76 284
May 2017 17 3 35 37 120 64 97 373
Bookings for facilities at East Devonport Recreation & Function Centre (EDR&FC) for April and May are listed in the table below:
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Bookings – East Devonport Recreation & Function Centre Community Room Stadium Total
April 2017 16 29 45
May 2017 25 45 70
Special events held at the DRC for April and May are listed in the table below: Special Events - Devonport Recreation Centre NW Judo Competition NWBU Intertown Basketball The Huddle (North Melbourne Football Club) NWBU Senior Games BTAS School Holiday Program Burnie V Devonport Table Tennis Fun Afternoon State Judo Competition Taekwondo Grading The Huddle (North Melbourne Football Club) NWBU Senior Games NW Bias Bowls NW Primary Schools – Sports Expo NWBU Intertown Basketball BTAS College Championships Total 3.6
Date 2/4/2017 2&30/4/2017 4&11/4/2017 4&24/4/2017 19-21/4/2017 29/4/2017 23/04/2017 30/4/2017 2&9/5/2017 9&30/5/2017 13/5/2017 15-16/5/2017 21/5/2017 27-28/5/2017 19
Sports Grounds There were in total 48 sports ground/reserve bookings for the months of April and May, see table below: April May 2017 2017 Reserves – Vietnam Vets Memorial 1 0 Reserves – Bluff 8 6 Reserves – Roundhouse Park 1 0 Reserves – Kelcey Tier 4 5 Reserves – Cenotaph 1 0 Reserves – Pioneer Park 0 0 Byard Park 2 3 Devonport Oval 1 2 Don Rec Ground 1 3 Girdlestone Park 1 2 Maidstone Park 1 1 Meercroft Park & Eugene 2 3 Total 23 25 There were in total 70 hall bookings for the months of April and May, see table below: Ground/Reserve
April 2017 11 17 1 29
Hall Don Memorial Hall Spreyton Memorial Hall Melrose Memorial Hall Total ITEM 4.8
May 2017 18 21 2 41
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3.7
Health & Wellbeing Programs – Recreation Officer 3.7.1 Canning Drive Bootcamp This popular program with children and parents in East Devonport continues to grow with up to 25 at most sessions. The program promotes key values such as honesty, friendship, helping, fun, teamwork, safety, listening and manners. Parents are encouraged to get involved. The sessions are supported by our partners YFCC, Housing Choices and Mission Australia. 3.7.2 School Holiday Program Planning is well underway for Councils term 2 school holidays program; -
Monday July 10 @ DRC – Basketball & Badminton Thursday July 13 @ DRC – Netball & Table Tennis Monday July 17 @ DRC – Judo & Squash Thursday July 20 – Excursion to Launceston to visit Airtime 360, lunch in the park then visit the Mole Creek Caves before returning to the Devonport Recreation Centre.
3.7.3 Tai Chi for Seniors & Tai Chi for people with Parkinson’s, MS and Arthritis Sessions have continued with both Tai Chi classes at the Devonport Recreation Centre. Numbers have averaged between 10 and 20 for both classes. Participants are encouraged to register for an 8 week seniors program commencing in October (launched during Seniors week). 3.7.4 Mums n Bub’s Fitness Program Sessions are now run each Friday at 11:30am at Pioneer Park (weather permitting), otherwise held at the East Devonport Child & Family Centre (EDCFC). The program focuses on fitness, a key element to a balanced and healthy lifestyle. 3.7.5 The Huddle – North Melbourne Football Club The Huddle Program wrapped up in early May after an 8-week demonstration project. The ‘Active Learning’ session for high school children from SBSC, Devonport High School & Reece High School averaged between 30-50 children and was held at the Devonport Recreation Centre. The ‘Active Girls’ sessions were held at the Bluff, with 8 – 10 girls participating each week. Activities included a range of physical fitness activities. Each week, a special guest organisation would assist coordinate the session. Guests included Youth, Family and Community Connections, Bitlink, University of Tasmania, Devonport LINC, Wellways, Australian Masters Games and TT Line. A report about the program will be available in July. 3.7.6 New Partnership with Reece High School Council has entered into a partnership with Reece High School. The program, Student Health Initiative is supported by the State Government through funding for schools which requires schools to partner with community organisations to promote student health and wellbeing. The Student Health Initiative aims to promote opportunities for students to contribute to building a positive school environment that supports health, safe and active choices for everyone.
ITEM 4.8
PAGE 166 Report to Community Services Committee meeting on 19 June 2017
4
TOURISM, MARKETING AND PROMOTION TOURISM
4.1
Visitor Information Centre 4.1.1 Australian Master Games With the Masters Games fast approaching, the Visitors Information Centre is busy with enquiries from competitors regarding accommodation available during the games as well as general tourist information for those who will be staying on after the games. An afterhours answering service has been set-up on the Masters hotline, to cater for out of hours enquiries. With traditional tourist accommodation along the coast filling rapidly, staff are also seeking information from locals on the availability of private homes and shacks which may be rented during the games. Recently, the Masters Games team provided update for the VIC staff. This was an opportunity to meet the team and discuss recent developments. 4.1.2
4.2
4.3
4.4
Volunteers Week Volunteers at the Visitors Information Centre attended an appreciation breakfast organised through Council, whereby they were presented service certificates. Long serving volunteer Pam Weeks received a certificate for 30+ years’ service to the Visitor Information Centre.
Tourism Development Strategy Council hosted the second meeting as part of Cradle Coast Authority’s “Destination Action Plans”. The DAP process should be finalised in July/August. Cradle Country Marketing Group (CCMG) The Cradle Country Marketing Group has been in talks with Cradle Coast Authority (CCA) on their new regional tourism booklet and have made the decision to support CCA’s venture and not proceed with the revised CCMG booklet. CCMG will liaise with CCA to discuss future marketing of the CCMG region in line with CCA’s marketing plan. EVENTS 4.4.1 Australian Masters Games Opening Ceremony The events team are planning for the Australian Masters Games Opening ceremony alongside the Opening Ceremony Committee with other local representatives. Vendors are being sourced and plans locked in ahead of the 21 October opening of the Games. 4.4.2 External Events Winter is certainly a quieter period for external events with 4 events held in April & May which required Council approval. Already applications are rolling in for the Spring/Summer event season. 4.4.3 ANZAC Day The ANZAC Dawn ceremony was well attended, Operations team did a great job setting up the site in the rain at 4am. No incidents reported from the day, everything went smoothly and feedback was received from the community and RSL. 4.4.4 DFWF The Marketing and Events team in conjunction with the DFWF committee has begun work on developing a calendar of events for the festival. The EOI forms have been distributed to the committee to send out to their networks, ITEM 4.8
PAGE 167 Report to Community Services Committee meeting on 19 June 2017
community organisations have been contacted for community focused events. Work has begun on a website brief for the DFWF. 4.4.5 Devonport Jazz Devonport Jazz continues to build with tickets selling well and printed posters and programs beginning to appear all over the city. Our Television Commercial has been running since May, complemented by print advertising in The Mercury, RACT Journeys Magazine, Tasmanian Street Press Beat Magazine and a suite of Social Media promotion.
COMMUNITY ENGAGEMENT The information provided above details all community engagement.
FINANCIAL IMPLICATIONS Any financial or budgetary implication related to matters discussed in this report will be separately reported to Council. There is not expected to be any impact on the Council’s operating budget as a result of this recommendation.
RISK IMPLICATIONS There are no risk implications which relate to this report.
CONCLUSION This report is provided for information purposes only and to allow Council and the Community to be updated on matters of interest.
ATTACHMENTS Nil
RECOMMENDATION That it be recommended to Council that the Community Services report be received and noted.
Author: Position:
Shane Crawford Executive Manager Corporate, Community & Business Services
Endorsed By: Position:
ITEM 4.8
Paul West General Manager
PAGE 168 Community Services Committee meeting Agenda 19 June 2017
5.0
CLOSURE
There being no further business the Chairman declared the meeting closed at
pm.