NOTICE OF MEETING Notice is hereby given that an Ordinary Meeting of the Devonport City Council will be held in The Council Chambers, on Monday 18 February 2013 commencing at 6.00pm with the Confidential Items. The meeting will be open to the public at 7.15pm. A Notice of the meeting was published in The Advocate Newspaper on 13 February 2013. Council Minutes can be found on Council’s website www.devonport.tas.gov.au QUALIFIED PERSONS ADVICE ETC. I certify that with respect to all advice, information or recommendation provided to the Council in or with this agenda: i.
the advice, information or recommendation is given by a person who has the qualifications or experience necessary to give such advice, information or recommendation; and
ii.
where any advice is directly given by a person who does not have the required qualifications or experience that person has obtained and taken into account in that person’s general advice the advice from an appropriately qualified or experienced person.
Ian McCallum GENERAL MANAGER
PAGE 8 Report to Council Meeting on 18 February 2013
AGENDA FOR A MEETING OF DEVONPORT CITY COUNCIL TO BE HELD ON MONDAY 18 FEBRUARY 2013 AT THE COUNCIL CHAMBERS COMMENCING AT 6.00PM Item
Page No.
1.0
APOLOGIES
2.0
LEAVE OF ABSENCE
3.0
DECLARATIONS OF INTEREST
4.0
CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 80
5.0
PUBLIC FORUM ........................................................................................ 80
5.1
Responses to questions raised at prior council meetings (D289395).................................... 80
5.2
Questions asked at this meeting ................................................................................................. 80
6.0
CONFIRMATION OF MINUTES...................................................................... 82
6.1
Minutes of an Council Meeting held 21 January 2013 ........................................................... 82
7.0
WORKSHOPS & BRIEFING SESSIONS ............................................................ 83
7.1
Workshop and Briefing Sessions held since the last council meeting (D289093) ............... 83
8.0
PLANNING AUTHORITY MATTERS ................................................................ 84
8.1
PA2012.0146 Miscellaneous (Renovation of boat shed & development of pontoon jetty & boat ramp) - Crown Reserve Foreshore behind 124 River Road, East Devonport (D289415) ........................................................................................................... 85
8.2
AM2013/01 Rezone from General Industrial and Closed Residential to Tasman Street Commercial Zone - part of 117 Tasman Street & 67, 69, 71, 73, 75, 77-79, 83, 85 & 87 William Street (D289721) ............................................................................................... 140
9.0
NOTICES OF MOTION ............................................................................. 320
9.1
Financial Support for Devonport Youth - Combined Proposition to Service Clubs Notice of Motion - Ald G F Goodwin (D289043) .................................................................... 320
9.2
Stony Rise Road - Improvement of Safety - Black Spot Funding - Notice of Motion Ald B L Cole (D289119) ............................................................................................................... 321
9.3
Green Waste and Bulky Waste Collection - Notice of Motion - Ald J T Keay (D289194) ...................................................................................................................................... 322
9.4
Quarterly Public Consultation Meetings - Notice of Motion - Ald L M Laycock (D289346) ...................................................................................................................................... 323
10.0
MAYORAL REPORT ................................................................................. 324
10.1
Mayor's Monthly Report (D288991)........................................................................................... 324
11.0
GENERAL MANAGER'S REPORTS ............................................................... 326
11.1
Elected Members Expenditure Report (D289118).................................................................. 326
12.0
CUSTOMERS AND COMMUNITY REPORTS ................................................... 328
12.1
Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D289106)..................................................................................................................... 328
13.0
TECHNICAL AND FINANCE REPORTS .......................................................... 342
13.1
Capital Works Report (D289237) ............................................................................................... 342
13.2
Devonport Foreshore Market - Formby Road Closure (D289331) ....................................... 346
13.3
Finance Report for January 2013 (D288903)........................................................................... 358
ITEM 4.0
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4.0
CLOSED SESSION
The following items 4.1 to 4.7 which in the General Manager’s opinion are prescribed items in accordance with Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005 (confidential matters). Consequently, the Council by absolute majority, can decide to close the meeting.
RECOMMENDATION That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.7 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005. 4.1
Application for Leave of Absence
4.2
Bass Strait Maritime Centre
4.3
Mersey Bluff Precinct
4.4
Unconfirmed Minutes of Meeting
4.5
Exclusivity Agreement
4.6
Financial Assistance Policy
4.7
Performance Report
ITEM 4.0
PAGE 80 Report to Council Meeting on 18 February 2013
5.0
PUBLIC FORUM
5.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS File: 27452 D289395
Meeting held 21 January 2013 Reproduced below is the response dated 30 January 2013 to Mr Bob Vellacott’s question: In response to the questions raised at the 21 January 2013 Council meeting, please find enclosed relevant information. My questions: 1.
Has Council sought or obtained legal advice re your DUTY OF CARE requirements to ensure the safety and welfare of those who use the Bluff Complex, beach and surrounds. In the 2011/12 financial year the Devonport City Council engaged Royal Surf Life Saving Tasmania to undertake an audit of the Mersey Bluff and immediate surrounding audit. One of the recommendations from the audit was to improve the signage relating to the safety and well being of patrons. The amount of $5,000 has been allocated in the 2012/13 Capital Works program, and is listed in Appendix B of the Annual Plan and Estimates 2012/13 as line item Surf Life Saving report – Signage. This project is 100% through the design phase but yet to be constructed/ installed, with a projected completion date of February 2013. Devonport City Council works closely with Royal Surf Life Saving Tasmania in the provision of services and facilities for the Devonport Community. Council facilities and services are audited annually, and benchmarked against National standards and legislative requirements.
2.
What is the time scale for the $12,000. This is how many days service will be provided if Council takes up Life Saving Tasmania’s offer. The $12,000 proposal from Surf Life Saving Tasmania made provision for 2 Surf lifeguards to patrol the Mersey Bluff Beach 10am – 4pm , Monday to Friday from 21 December 2012 until 4 February 2013. The Devonport Surf Life Saving Club currently patrol weekends only.
3.
Is Council satisfied that correct placement suitable and adequate SAFETY signage exists in the area eg where to swim, directions to first aid and emergency services etc? In 2011/12 financial year the Devonport City Council engaged Royal Surf Life Saving Tasmania to undertake an audit of the Mersey Bluff and immediate surrounding audit Recommendations from this audit are being implemented.
ITEM 5.1
PAGE 81 Report to Council Meeting on 18 February 2013
4.
Mayor and Aldermen in view of what was printed in the Advocate and the concerns expressed by many of what I believe is a very serious matter of urgency, will Council meet with Life Saving Tasmania, Devonport Surf Life Saving Club officials and others who are concerned as soon as possible and take any necessary action required? A Council workshop has been planned with appropriate Surf Club personnel at the Devonport Surf Club on 25 February 2013.
Meeting held 21 January 2013 Reproduced below is the response dated 7 February 2013 to Mr Adam Brooks MHA’s question: “I refer to your query at the Council meeting held on 18 January, 2013 regarding progress with the upstairs restaurant at the Bluff. The Council’s Bluff Precinct Committee is meeting on a regular basis to pursue options in relation to the vacant upstairs restaurant. This matter is high on Council’s priority list and will continue to be until such time as the restaurant is operating. I thank you for your interest in Council matters.”
ATTACHMENTS Nil
RECOMMENDATION That the report advising of responses to questions raised at a prior Council meeting be received and noted.
5.2
QUESTIONS ASKED AT THIS MEETING
ITEM 5.1
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6.0
CONFIRMATION OF MINUTES
6.1
COUNCIL MEETING - 21 JANUARY 2013
RECOMMENDATION That the Minutes of the Council Meeting held on 21 January 2013 as circulated be taken as read and confirmed.
ITEM 6.0
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7.0
WORKSHOPS & BRIEFING SESSIONS
7.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING
Council is required by Regulation 8(2)(c) of the Local Government (Meeting Procedures) Regulations 2005 to include in the Agenda the date and purpose of any Council Workshop held since the last meeting. Date
Description
Purpose
04/02/13
Mersey Bluff Car Park Extensions
Overview of options
Devonport Foreshore Market
Discussion regarding road closure
Commercial Garbage Collection
Presentation on current waste management rating
Update – H&S
Provision of overview of the new Health & Safety legislation introduced in January 2013, current performance and future direction of DCC regarding safety and risk
Update – Aquatic Centre Project
Update for Aldermen on current progress at the Aquatic Centre.
Rating Models
The General Manager presentation in relation to Rating Models.
11/02/13
RECOMMENDATION That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.
ITEM 7.1
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8.0
PLANNING AUTHORITY MATTERS
The Mayor will now announce that Council intends to act as a Planning Authority under the Land Use Planning and Approvals Act 1993 for the consideration of Agenda Items 8.1to 8.2. Council is required by Regulation 8(3) of the Local Government (Meeting Procedures) Regulations 2005 to deal with items as a Planning Authority under the LUPA 1993 in a sequential manner. The following items are to be dealt with at the meeting of Council in its capacity as a Planning Authority. 8.1
PA2012.0146 Miscellaneous (Renovation of boat shed & development of pontoon jetty & boat ramp) - Crown Reserve Foreshore behind 124 River Road, East Devonport (D289415)
8.2
AM2013/01 Rezone from General Industrial and Closed Residential to Tasman Street Commercial Zone - part of 117 Tasman Street & 67, 69, 71, 73, 75, 77-79, 83, 85 & 87 William Street (D289721)
ITEM 8.1
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8.1
PA2012.0146 MISCELLANEOUS (RENOVATION OF BOAT SHED & DEVELOPMENT OF PONTOON JETTY & BOAT RAMP) - CROWN RESERVE FORESHORE BEHIND 124 RIVER ROAD, EAST DEVONPORT File: 27727 D289415
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.1.1
Ensure the City's Planning Scheme supports local community character and appropriate land use.
PURPOSE It is proposed to construct a pontoon jetty and boat ramp on the Mersey River and renovate an existing boat shed on Crown land adjacent to 124 River Road, East Devonport. The purpose of this report is to determine the merits of the proposal.
BACKGROUND Planning Instrument:
Devonport & Environs Planning Scheme 1984
Applicant:
Tas Span Pty Ltd
Owner:
Crown
Proposal:
Miscellaneous (Renovation of boat shed & development of pontoon jetty & boat ramp)
Existing Use:
Crown Reserve & Mersey River
Decision Due:
18 February 2013
This report was presented at the December and January Council Meetings, and a decision deferred until the February meeting. An extension of time has been sought until 18 February 2013 and a decision must be made at this meeting.
SITE DESCRIPTION The site is located behind 124 River Road, East Devonport (lot 3 on the plan below) and the adjacent Crown Reserve. There is no title for the reserve which runs alongside the length of the Mersey River. The reserve has a width of approximately 25m and contains grassed areas and native vegetation, along with an existing dilapidated boat shed. The reserve falls approximately 5m from its eastern side to the riverbank on the west. The riverbank is rocky and silted. Oysters can be seen attached to the rocks on the northern side of the area at low tide and the area is seen to include a small bay.
ITEM 8.1
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Figure 1 – Title plan showing 124 River Road (lot 3), adjacent Crown Reserve & Mersey River
APPLICATION DETAILS The application is for the renovation of an existing boat shed and construction of a pontoon jetty and boat ramp. The jetty is identical to that located at Horsehead Creek and was chosen due to its suitability for the area. The jetty has a proposed length of 28.3m and the boat ramp a length of 26m. A gravel track from 124 River Road, across the Crown Reserve, is required to gain access to the proposed jetty and boat ramp. It is proposed the existing boat shed be reclad, either in timber or colorbond. Figure 2 below shows the approximate location of the proposed jetty in red.
Figure 2 - Aerial view showing approximate location of proposed jetty in red
PLANNING ISSUES The Crown Reserve is reserved as Public Open Space under the Devonport and Environs Planning Scheme 1984. The table to clause 2.2 of the Planning Scheme details the land reservation and the respective uses for those reservations. The relevant part of the table is shown below. Column 1
Column 2
Land Reserved and its indication on the plan
Purposes for which land reserved
All land shown as Public Open Space
Botanical Gardens, Public Park and
ITEM 8.1
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(coloured mid silk green)
Passive Recreation, Recreational Grounds, Museums and Zoos. The installation of Utility Services (minor), Private Recreation
The following restrictions apply to reserved land: 2.3.1
No person shall construct a building or carry out any works upon any piece of land reserved by this Scheme other than for the purposes prescribed under Clause 2.2 for such land.
2.3.2
No land reserved under this Scheme shall be spoiled or wasted so as to destroy or impair its use for the purposes for which it is reserved.
2.3.3
Nothing in this Clause shall be construed as prohibiting the reasonable fencing of land.
2.3.4
Until the land is acquired or obtained for the purposes prescribed under Clause 2.2 nothing herein shall prohibit the continuance of the use of any reserved land for any purpose for which it was lawfully used immediately before the approved date.
The boat shed built on the Crown Reserve was constructed prior to the introduction of the current Planning Scheme. It has existing use rights which mean the use can continue although it cannot be intensified, as per Part 4 of the Planning Scheme. It is proposed merely to reclad the boat shed due to its dilapidated state. The Mersey River is uncoloured under the Devonport & Environs Planning Scheme and is therefore deemed to be a Rural zone (Central Coast Council v Resource Management and Planning Appeal Tribunal [2007] TASSC 41, 20 June 2007). Section 8.7.1 of the Devonport and Environs Planning Scheme 1984 states that this zone is primarily intended for Agricultural Uses. Private boat ramps and jetties are not specifically defined as uses in the Planning Scheme and therefore ‘miscellaneous’ is deemed to be the best fit. The Planning Scheme defines miscellaneous as any use of land which is not specifically defined. The Planning Scheme is silent in regard to the assessment of miscellaneous use and development in the rural zone and therefore Section 6.2 must be relied on to provide guidance. Section 6.2 of the scheme is reproduced below: In the implementation of the provisions of this Scheme and in respect of any application for planning approval to carry out development or use of any land or building, the Council shall take into consideration: 6.2.1
the provisions of this Scheme;
6.2.2
any detailed plan, code, or standard adopted by resolution of Council for the development of any locality, zone, or class of use or uses covered by the provisions of this Scheme;
6.2.3
the character of the locality, the existing and future amenities of the locality and the values of the properties in the surrounding locality;
6.2.4
the availability of existing public utility services and roads;
6.2.5
the size and shape of the parcel of land;
6.2.6
the provisions of access, and areas for loading, parking and the manoeuvre of vehicles; ITEM 8.1
PAGE 88 Report to Council Meeting on 18 February 2013
6.2.7
the provision and subsequent proper maintenance of adequate landscaping and associated street furniture, amenity facilities, illumination and treatment of the site generally;
6.2.8
the circumstances of the case and the public interest;
6.2.9
the position of buildings on allotments in relation to boundaries or to other buildings, their density, character, height and harmony in design of facades;
6.2.10
the need to impose limits as to length of establishment of operation and the periods within which activities may be carried out;
6.2.11
the desirability of preserving any existing buildings considered to be of historical or architectural interest and the effect of the proposed development on the heritage significance of Heritage Items, Heritage Areas and places the Planning Authority considers to have historical or architectural interest.
6.2.12
the effect of the development on any scenic views from adjacent or nearby premises;
6.2.13
the requirements of any State Policy;
6.2.14
any other provisions under the Act.
The proposal is subject to both the State Coastal Policy 1996 and the State Policy on Water Quality Management 1997. Representations Five representations were received within the prescribed 14 day public scrutiny period required by the Land Use Planning and Approvals Act 1993. The representations are reproduced below.
ITEM 8.1
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ITEM 8.1
PAGE 90 Report to Council Meeting on 18 February 2013
6 Enderly Court Ambleside 7310 General Manager Devonport City Council Dear Sir, Re: PA2012.0146 – CROWN RESERVE FORESHORE BEHIND 124 RIVER ROAD EAST DEVONPORT – MISCELLANEOUS (RENOVATION OF BOAT SHED AND DEVELOPMENT OF PONTOON JETTY AND BOAT RAMP) At this stage I must oppose the development. My major concern is that this major structure planned for private use only projects itself into the main channel of the river. At low tide this channel is not very wide so it should be left clear at all times for all the other various users of the river. For this 30 metre plus jetty to be placed where it is creates a hazard for other craft that need to keep in the deep water is a most undesirable project. I note that many high speed vessels travel close along that particular shore where the main channel runs. I often feel vulnerable in my small dinghy when travelling in that area of the river, particularly from these new type high speed jet craft. The major problem with the application is that it does not show the location of this main channel. A cross section drawing of the river at that point is necessary to properly evaluate my concern. Further to that the drawing supplied by the applicant is not accurate in a number of ways. For instance it shows the high tide line approximately 11 metres from the existing timber boat shed when the high tide actually comes to within about 1 metre from the shed, this is a significant error. I also believe that the low tide line is also inaccurate, that line is shown indenting in the vicinity of the proposed jetty structure when my observations indicate that the low tide line in that area is more of a straight line. This is important because the nature of that line determines how much the jetty protrudes into the route taken my many river craft. I would be prepared to review my objections if accurate plans and a river cross section are provided. I take it that there will be no obstructions created by the project to any people travelling along the foreshore reserve. Yours faithfully Peter Schulze
ITEM 8.1
PAGE 91 Report to Council Meeting on 18 February 2013
22 November 2012 Dear Sir, I would like to object to the planning application (No: PA2012.0146). As a boat and jetski user of the Mersey river, this pontoon will put a speed restriction on all users for this part of the river, according to the MAST regulations. It will also impede on the power boat racing and boat testing days. Also I think you will find, the so called 'rocky outcrops', are only seen at low tide, and at high tide they are quite safe to navigate over, which means if the pontoon is there, it will obstruct river usage in this area because it will stick out almost 30 metres into the river at high tide. Yours sincerely, Mark Templar 6 Ambleside Place Ambleside 7310 Ph. 0408 122 221
ITEM 8.1
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ITEM 8.1
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ITEM 8.1
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ITEM 8.1
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ITEM 8.1
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The matters raised in no particular order with relevant comments following each are summarised below:
Concerns that jetty will restrict the use of the river.
Comment – Representors are concerned that the jetty will restrict the use of the river for both powered and unpowered craft. Onsite inspections at both low and high tide reveal that the impact of the proposed jetty will be minimal. The photo below shows the approximate extent of the jetty at high tide marked by a buoy and highlighted by a black arrow. The two red arrows mark the location of the rocky outcrops shown on the plans and the white arrow shows the location of a rock approximately 20cm below the water level at high tide.
Figure 3 - Photo of subject site showing approximate location of extent of jetty (black arrow) rocky outcrops (red arrows) and rock approximately 20cm below water level at high tide (white arrow)
The jetty will create a hazard to boats using the channel at low tide.
Comment – At low tide the jetty will extend approximately 4m into the river, similar to the jetty at Horsehead Creek. Photos of both low tide at the subject site and at the Horsehead Creek site are shown in Figures 3 & 4 respectively.
ITEM 8.1
PAGE 97 Report to Council Meeting on 18 February 2013
Figure 4 - Photo taken at low tide showing approximate extent of jetty (black arrow), rocky outcrops (red arrows) and rock which is submerged approximately 20cm below water level at high tide (white arrow)
Figure 5 - Photo of Horsehead Creek jetty at low tide
Plans drawn inaccurately
Comment – The proposal plan, as shown in Figure 6 below appears to reflect the situation observed onsite in regard to the boat ramp and jetty. The existing boat shed however does appear to be closer to the western boundary of the foreshore reserve when onsite. ITEM 8.1
PAGE 98 Report to Council Meeting on 18 February 2013
Figure 6 - Proposal plan
Pontoon will put a speed restriction on all users as per Marine and Safety Tasmania (MAST) regulations
Comment – MAST requires all recreational vessels to observe the following speed limits: No boat shall exceed a speed of 5 knots when within 60 metres of a wharf, jetty, mooring, the shoreline or other boat. No boat shall exceed a speed of 5 knots when within 120 metres of a person swimming, a person diving (displaying the A flag) or a person wading in the water (http://www.MAST.tas.gov.au).
Figure 7 - Proposal plan
ITEM 8.1
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As can be seen from the photos in Figures 4 & 5 the shoreline extends for a similar distance into the river as the proposed jetty in various locations. In light of this speeds will not alter substantially as there is insufficient distance between protrusions to increase speed. Figure 7 highlights this as the solid yellow line shows the approximate location of the 60m distance from shore within which a boat can travel at no more than 5 knots. The yellow hatched areas show the difference from the shore to the extent of the existing Horsehead Creek jetty and the proposed jetty.
Rocky outcrops are only seen at low tide and are safe to navigate over at high tide
Comment – As shown in Figure 4 the rocky outcrops shown on the proposal plan are clearly visible at high tide. Some sections of the rocks are safe to navigate over at high tide while others are not.
No public benefit
Comment – While there may be no direct public benefit as a result of the proposal there is also no detriment to the public. During discussions with the owner he did comment that any passing boats would find it easier to come alongside a jetty rather than the shore should they need to for any reason.
Significantly change the appearance of the current, almost natural, state of the foreshore
Comment – The foreshore already contains several boat ramps, a small jetty, and the boat shed in the area of the proposal (see Figure 8).
Figure 8 - Subject site (yellow arrow) and existing boat ramps and jetty (red arrows)
Approval will set a precedent for other similar approvals
Comment – Planning legislation does not enable individual applications to set a precedent as each application must be assessed on its merits.
Access along the foreshore will be blocked ITEM 8.1
PAGE 100 Report to Council Meeting on 18 February 2013
Comment – It will be a requirement of the proposal that access along the foreshore be maintained.
A vessel moored at the end of the jetty will extend the length of the jetty.
Comment – The owner of 124 River Road does not intend to leave a vessel moored to the jetty due to the currents in the area. Should this change in the future MAST is the body responsible for moorings.
Boat ramps owned by MAST must be cleaned regularly. Does this also apply to private owners and who monitors this?
Comment – It is unknown whether this requirement applies to private owners however it would be their responsibility to ensure the ramp is clean if required. It is acknowledged that should the owner wish to use the ramp it would be in his best interests to ensure it remains clean.
Who assumes responsibility for the structure if subsequent property owners have no interest in the boat ramp/jetty?
Comment – It is likely that the boat ramp and jetty would be a selling point for the property. However, if subsequent owners had no interest in the infrastructure it would remain their responsibility to maintain.
COMMENTARY As stated earlier the proposal must be assessed against section 6.2 of the Planning Scheme. Each clause of the scheme is reproduced below and addressed. 6.2.1
the provisions of this Scheme; There are no specific provisions under which to assess the application other than the Part 6 provisions.
6.2.2
any detailed plan, code, or standard adopted by resolution of Council for the development of any locality, zone, or class of use or uses covered by the provisions of this Scheme; Not applicable.
6.2.3
the character of the locality, the existing and future amenities of the locality and the values of the properties in the surrounding locality; The proposal will not alter the character of the locality. There is a similar jetty opposite, at Horsehead Creek, and a number of boat ramps and a small jetty in close proximity to those proposed.
6.2.4
the availability of existing public utility services and roads; Not applicable.
6.2.5
the size and shape of the parcel of land; The size and shape of the land is suitable for the development proposed.
6.2.6
the provisions of access, and areas for loading, parking and the manoeuvre of vehicles; Access will be gained to the boat ramp, jetty and boat shed via 124 River Road. There is sufficient space on this lot for loading, parking and the manoeuvre of vehicles.
ITEM 8.1
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6.2.7
the provision and subsequent proper maintenance of adequate landscaping and associated street furniture, amenity facilities, illumination and treatment of the site generally; A detailed flora and fauna habitat study was completed for the site. It was identified that the Crown reserve contains a threatened vegetation community being Eucalyptus ovata Forest and Woodland. This community consists of Eucalyptus ovata being the dominant tree with an understorey of Melaleuca ericifolia. Three specimens of Melaleuca ericifolia will be required to be removed to provide access from 124 River Road to the site. To off-set this it was recommended that the property owner manage and control the environmental weeds identified in the Crown reserve and plant and establish new trees of Melaleuca ericifolia and Eucalyptus ovata within the Crown reserve.
6.2.8
the circumstances of the case and the public interest; While the proposal has created public interest it is deemed that the development will not negatively impact on the public. The main concerns raised are in regard to restricted use of the river and foreshore. Inspections of the site have revealed that the proposal will not impact on the public’s ability to either use the river or gain access across the foreshore.
6.2.9
the position of buildings on allotments in relation to boundaries or to other buildings, their density, character, height and harmony in design of facades; The boat shed is existing and is well screened by the existing vegetation.
6.2.10
the need to impose limits as to length of establishment of operation and the periods within which activities may be carried out; There is no need to impose limits on when the infrastructure can be used.
6.2.11
the desirability of preserving any existing buildings considered to be of historical or architectural interest and the effect of the proposed development on the heritage significance of Heritage Items, Heritage Areas and places the Planning Authority considers to have historical or architectural interest. There are no buildings of historical or architectural interest in the vicinity.
6.2.12
the effect of the development on any scenic views from adjacent or nearby premises; The proposal will not impact the views from any adjacent or nearby premises.
6.2.13
the requirements of any State Policy; The proposal complies with the requirements of the both the State Coastal Policy 1996 and the State Policy on Water Quality Management 1997.
6.2.14
any other provisions under the Act. Not applicable.
Permission from Crown Land Services is required to enable a development application to be made in regard to Crown land. Consent was made on 15 August, 2012. The application detail was referred to Marine and Safety Tasmania who stated that it has no issues with the proposal.
ITEM 8.1
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The proposed pontoon jetty was chosen by the applicant as it is the same as that installed at Horsehead Creek and is proven to be suitable for the area. As it is a floating jetty it will not impact sand deposits or alter the impact of the tide.
FINANCIAL IMPLICATIONS No financial implications are predicted.
CONCLUSION The proposal has been assessed by Council’s Development and Assessment Review Team and is recommended for approval.
ATTACHMENTS 1.
Application Detail - PA.2012.0146 - Renovation of boat shed and development of pontoon jetty and boat ramp
2.
Flora and Fauna Habitat Survey
RECOMMENDATION
That Council, pursuant to the provisions of the Devonport and Environs Planning Scheme 1984 and Section 57 of the Land Use Planning and Approvals Act 1993, approve application PA2012.0146 and grant a Permit to use and develop land identified as Crown Reserve Foreshore behind 124 River Road, East Devonport for the following purposes:
Miscellaneous (Renovation of boat shed & development of pontoon jetty & boat ramp)
Subject to the following conditions: 1.
The Use and Development is to proceed generally in accordance with the submitted plans and documentation referenced as TS10-29-T s1 sheets 1 & 2 of 2 dated 01/08/12 and Report for DCC Planning Committee dated 02/11/12 by Tas Span Pty Ltd and Flora and Fauna Habitat Survey dated 9 October, 2012 by Philip Milner Landscape Consultant Pty Ltd, copies of which are attached and endorsed as documents forming part of this Planning Permit.
2.
The developer is to ensure access along the foreshore is maintained to its current standard.
3.
The developer is to plant and establish new trees of Melaleuca ericifolia and Eucalyptus ovata within the Crown reserve.
4.
The property owner is to ensure environmental weeds identified in the Crown reserve are controlled.
5.
The developer is to install appropriate erosion control devices adjacent to the concrete boat ramp to minimise erosion from concentrated water flow to the satisfaction of Council.
6.
The developer is responsible for removing any spoil, waste or material generated by ITEM 8.1
PAGE 103 Report to Council Meeting on 18 February 2013
this development from the beach area at the conclusion of the works. Conditions are to be returned to an equal or better standard as were evident pre-construction. 7.
Concrete is at all times to be pumped onto the development site. Vehicles are not permitted to traverse the beach area.
ITEM 8.1
PAGE 104 Application Detail - PA.2012.0146 - Renovation of boat shed and development of pontoon jetty and boat ramp
ATTACHMENT [1]
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ITEM 8.1
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PAGE 140 Report to Council Meeting on 18 February 2013
8.2
AM2013/01 REZONE FROM GENERAL INDUSTRIAL AND CLOSED RESIDENTIAL TO TASMAN STREET COMMERCIAL ZONE - PART OF 117 TASMAN STREET & 67, 69, 71, 73, 75, 77-79, 83, 85 & 87 WILLIAM STREET File: 28060 D289721
RELEVANT PORTFOLIO Technical and Finance
RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.1.1
Ensure the City's Planning Scheme supports local community character and appropriate land use.
PURPOSE
The purpose of this report is to provide an assessment of an application to rezone part of 117 Tasman Street and 67, 69. 71, 73, 75, 77-79, 85 & 87 William Street from General Industrial and Closed Residential to Tasman Street Commercial Zone.
BACKGROUND
Planning Instrument:
Devonport and Environs Planning Scheme 1984
Applicant:
Lester Franks Survey & Geographic Pty Ltd
Proposal:
Rezone from General Industrial and Closed Residential to Tasman Street Commercial Zone
Decision Due:
1 March 2013
COMMENTARY Council engaged consultant Peter Button to assess this application. A copy of his report can be found in Attachment 1.
FINANCIAL IMPLICATIONS
There are no financial implications as a direct result of making a decision on this planning application.
CONCLUSION
It is appropriate for Council to take the advice of its planning consultant when deciding upon planning applications such as this.
ATTACHMENTS 1.
Assessment Report by Peter Button, Planning Consultant
2.
Copy of Application by Lester Franks Survey & Geographic
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PAGE 141 Report to Council Meeting on 18 February 2013
RECOMMENDATION That Council not initiate amendment AM2013/01 to the planning scheme to rezone part of 117 Tasman Street and 67, 69. 71, 73, 75, 77-79, 83, 85 & 87 William Street from General Industrial and Closed Residential to Tasman Street Commercial Zone for the reasons provided in the conclusions section of Peter Button’s report in attachment 1.
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PAGE 142 Assessment Report by Peter Button, Planning Consultant
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Introduction I was approached initially by Malcolm Lester of Lester Franks Survey and Geographic Pty Ltd (Lester Franks), and later by Ian McCallum, General Manager of Devonport City Council in approximately June 2012, to provide some objective viewpoints regarding the application under Section 33 of the Land Use Planning and Approvals Act 1993 to Devonport City Council to rezone land in William and Tasman Street, Devonport. The application was submitted by Lester Franks on behalf of New Bounty Pty Ltd, Newbart Investments Pty Ltd, and AJW Securities Pty Ltd to amend the Devonport Planning Scheme 1984 to rezone a portion of 117 Tasman Street and 9 adjacent residential properties in William Street from “General Industrial” to a proposed new zone known as “William Street Retail and Bulky Goods Zone”. I submitted a report back to Council on 7 August 2012. This report reviewed the application, and concluded that: 1. The application for amending the existing Devonport Planning Scheme 1984 to allow a rezoning of land in William and Tasman Streets for further retail development should be considered an “out of centre” versus an extension to the edge of an existing activity centre. 2. It is Impractical to consider that consumers/shoppers will be able to “one‐stop shop” at this proposed new location. For the proposed development to face William Street may be desirable, but the impact of traffic on Tasman Street and its adjacent residents cannot be ignored. The Traffic Impact Assessment provided by Pitt and Sherry and the application as a whole needs to be thoroughly reviewed by Council’s Infrastructure Engineering staff to assess the traffic impacts of this proposal in terms of Devonport’s current Traffic Modelling for the CBD and inner city. 3. Given that the 2008 Devonport Retail Study recommend that some additional 22,920 square metres of retail floorspace be supported (of which some 16,160 square metres should be for non‐food retail uses), and already the approved development at the Homemaker Centre and the recent approval of the Woolworths Marketplace development at Don Road significantly exceeds that figure, there does not appear to be a strong strategic justification for allowing a further additional 14,830 square metres of retail floorspace in a development which is clearly outside the established hierarchy of activity centres. The projected and actual (as reported in Census 2011) population growth and projected growth in retail spending from the broader Devonport region does not support the additional floorspace over and above what is already approved through Council’s planning process. The proposed Bunnings and additional office/business supplies outlet should be located within the existing established activity centres. 4. Whilst encouraging new economic development is critical, particularly for Tasmania as an island State, it must be done in a strategic, integrated and co‐ordinated manner. 5. Demand for inner city residential development in a regional city such as Devonport, where infrastructure is already available, would suggest that the land should be designated either as Inner Residential or General Residential Zone under the PD1 planning template when the Devonport City Council’s interim planning scheme is finalized. ITEM 8.2
PAGE 143 Assessment Report by Peter Button, Planning Consultant
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This report and the application for rezoning was to be put to Council in August 2012, but I understand the applicant requested that the matter be withdrawn. Further discussions took place between the applicant and their consultants (officers from Lester Franks), Council officers and myself during October and November 2012, in order for the applicant and consultants to determine whether they should submit a further rezoning application, and whether any additional application should be accompanied by a development application which submitted actual details of the development proposal for the subject rezoning of the land (that is, a full Section 43a application under the Land Use Planning and Approvals Act 1993). Consequently, a further application to amend the Devonport Planning Scheme under s33 of the Land Use Planning and Approvals Act 1993 was submitted to Devonport City Council in January 2013. This report was accompanied by an Economic Analysis prepared by Essential Economics, and a Traffic Report prepared by Pitt and Sherry. The following report reviews these latest documents and provides Council with a further set of objective conclusions and recommendations to consider.
Background Experience and Knowledge As outlined in my previous report, in order to provide an objective viewpoint on the application to rezone the land, I have relied on the following experience and knowledge: Strategic and statutory planning experience at a senior level within Local Government, regional planning and State Government over some 25+ years in New South Wales, Victoria, Queensland and more recently in Tasmania. In each of these roles, experience has been gained in assessing and determining applications for major retail related developments within, adjacent to and external to existing designated retail activity centres under the relevant planning controls of those locales. First hand experience in implementing planning reform on behalf of the State Governments in Victoria and more recently in Queensland and Tasmania Director of Development Services at Launceston City Council for 2.5 years up until the end of April 2012, involving leadership of the planning, physical and economic development functions of Council, participating with the neighbouring Northern Regional Councils in implementing a regional approach to planning reform (including the development of interim planning schemes in accordance with the Tasmanian Government’s Planning Directive 1 template) Local resident and co‐owner of a small business in Port Sorell, and therefore regularly visit Devonport to undertake business and shopping. I am an active member of the Cradle Coast Tourism Executive Board, Tasmanian Heritage Council, Community Transport Service Tasmania Inc., and the recently established Port Sorell District Community Enterprises Limited (which will be instrumental in establishing a Bendigo Community Bank Branch into Port Sorell).
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PAGE 144 Assessment Report by Peter Button, Planning Consultant
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Overview and Assessment of the additional application to amend the Planning Scheme The additional application submitted to Council in January 2013 is for a Section 33 Planning Scheme Amendment to rezone 2.6329 hectares of land to create a new “Tasman Street Commercial Zone” to allow for “bulky goods sales”, as defined in the provisions contained within the Cradle Coast Regional Land Use Strategy 2012‐2030, and the draft Interim Devonport Planning Scheme that is being prepared in accordance with the State Government’s Planning Directive 1. The proposal as documented, suggests that the site specific rezoning will allow for up to two tenancies (a single tenancy building of 8,000‐11,000 square metres, plus an optional single tenancy building of 1,500 – 2,500 square metres. In total, the proposal suggests an additional maximum 13,500 square metres of bulky goods retail building space plus ancillary carparking and service areas. It is acknowledged that the Australian Weaving Mill currently operates a retail outlet for its manufactured textile products. This proposal differs somewhat from the previous proposal in that it reduces the proposed retail floorspace by some 9%. According to the application documentation submitted by Lester Franks, the proposed rezoning of the subject site will enable the maximisation of the economic development potential of a relatively under‐utilised site. The rezoning provides for location of a major national brand bulky goods (hardware and related homemaker merchandise) store on the larger portion of the site, and another “optional” and “complementary” bulky goods store for the smaller portion of the site. The application and its supporting documentation relies on the letter of 7 May 2012 from Martin Breheny (Property Development Manager Vic/Tas for Bunnings Pty Ltd) to substantiate a case that the major national brand will be Bunnings. But without the accompanying Section 43a development application, Council cannot be absolutely certain of the outcome. The site is predominantly surrounded by land which is zoned Closed Residential under the existing Devonport Planning Scheme 1984. The land to the south of the Australian Weaving Mill at 117 Tasman Street is occupied by Tasmanian Polytechnic and the Mersey Leven Child Care Services. The application highlights the fact that there is no heritage value in the subject site, nor is it constrained by land capability issues, nor constrained by natural values. Adequate water, sewerage and stormwater infrastructure is available for redevelopment of the site as proposed. William Street serves as an important connector road and primary access route into and out of Devonport and its CBD. It serves as a major connector between Mersey Bluff through the Fourways commercial area at the western end of the Devonport CBD, to the Bass Highway via the Middle Road interchange, and beyond to Spreyton and Sheffield. Tasman Street is seen as a minor collector route to serve the immediate local residential area.
Strategic Context The Devonport Strategic Plan 2009 ‐2030 has a stated goal of Building a unique city. It recognises that “Devonport is built on a human scale and has the potential to develop as a unique city that is compact and convenient for residents and visitors. The river and coastal setting of the City provides ITEM 8.2
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it with an enviable outlook and ready‐made aesthetics to guide future development and urban design. Land use planning can build on current strengths, creating precincts that link to the river and coast, offering a range of cultural, recreational and entertainment experiences” Outcome 2.1 of the Devonport Strategic Plan 2009‐2030 states amongst other things, that “Our local planning scheme encourages clustering of common property uses and facilitates appropriate development, Ensure the City's Planning Scheme supports local community character and appropriate land use, and Provide high quality, consistent and responsive development assessment and compliance processes...” Outcome 3.1 recognises Devonport as the retail and service centre for North West Tasmania, and highlights the need to market and promote the City and its potential as a Regional business hub, and manage strategic urban development to support the “Go for Growth” initiatives that supports the primacy of the CBD and reduces fragmentation In 2012, the Hon. Bryan Green MP, Minister for Planning declared the Cradle Coast Regional Land Use Strategy 2010 – 2030. Within the planning framework outlined in this document, the application of sustainability principles is promoted in determining the pattern of future settlement, location of strategically important industrial land, the protection of major transport infrastructure and acknowledging the importance of resource extraction, rural activity and agriculture throughout the region. Priority is for growth and development for housing, business and community purposes be achieved through a careful mix of intensification within established urban boundaries and considered expansion. The term “sustainable development” is defined to mean a shared responsibility between government, industry and the community for the fair and orderly use and development of land. The rate of consumption must be sufficient to facilitate economic development and provide for the cultural and social welfare of communities in a manner that will serve the interests of both present and future generations The Cradle Coast Regional Land Use Strategy 2010 – 2030 recognises external policy influences and rivers, including affordability, efficiency and liveability of urban centres, including measures for urban expansion, transition to higher population densities, levels of internal transport congestion, dysfunctional infrastructure, social inclusion and active and healthy communities The Cradle Coast Strategy also recognises that a “diverse range of commercial, community, professional and personal services have evolved to support industry and population needs. The Strategy identifies that employment opportunities continue to diversify and expand in the retail, hospitality and tourism, education and health, and recreation sectors to engage over 29% of the workforce. Continued growth will be commensurate with size of the resident population and retention of primary and secondary sector capabilities”. The Strategy then follows on with the statement: “It is important that planning determines demand and identifies suitable locations for both local service and export industries. There has been a tendency for non‐industrial uses such as bulky goods, large format retailing and indoor recreation to intrude into industrial areas. The attraction of large lots, cheaper land and ease of access provide advantage over other sites compete with uses for industrial land. Their presence has potential to displace or disrupt manufacturing, processing, and transport activity due to their different purpose and character. It is appropriate these forms ITEM 8.2
PAGE 146 Assessment Report by Peter Button, Planning Consultant
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of use be recognised and provided for in separate designated areas where there is a priority use for retail or recreation. Prospects for commercial and business activity are closely aligned to current and future population and to the capacity for economic activity to sustain a high proportion of the Region’s workforce. There is a strong public interest component in planning strategically for an aggregation of business and commercial land uses to support liveability and the wellbeing of communities. Designation of commercial centres allows ease of access to consumer goods and services and create places which provide a centre for community activity”. Both the Cradle Coast Strategy and accepted best practice planning designates that settlement structure planning should encourage appropriate and sensitive redevelopment and rationalisation. Expansion at the fringe of existing centres is preferred over new locations to concentrate retail and commercial activity into geographically confined yet highly accessible locations. New retail and business activity should be directed to existing commercial locations unless necessary to serve requirements resulting from growth in local populations. Attention is required to avoid decline in attraction and performance of primary centres through dispersed provision of opportunity for bulky good and large format retailing on sites that are not contiguous. Specifically under section 3.3.9 Business and Commercial Activity, the Cradle Coast Strategy spells out the need to: restrict intrusion by development that may displace industry through competition for cheaper land or by use conflict, including for bulky good and large format retailing and recreation,
maintain the integrity, viability and vitality of established centres by locating new business and commercial development onto land within or immediately contiguous with existing town centres and commercial zones,
prevent leakage of commercial and retail activities from preferred locations by restricting retail sales in other land use areas, and provide designated locations for bulky goods and large format retailing, including for vehicle, building and trade supply, and home improvement goods. The Devonport CBD Structure Plan Review (prepared by Aurecon in August 2009) was undertaken for Council in order to determine: a) whether the current boundaries of the CBD Zone and Best Street Shopping Centre as provided for under the Devonport Planning Scheme were appropriate; b) whether there needed to be any additional commercial land provided for adjacent to the existing CBD; c) whether the precinct standards and boundaries needed any adjustments; and d) where there may be suitable sites for future large scale developments, or any redevelopments within the CBD.
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PAGE 147 Assessment Report by Peter Button, Planning Consultant
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The Devonport CBD Structure Plan Review was prepared following a thorough background analysis (including a land use survey), stakeholder consultation, and a design charette workshop. The Structure Plan Review recommended some small scale extensions to the CBD Zone to reflect existing land use patterns, but recognised that the development of the Stony Rise Road Homemaker Centre and the approval of the Woolworths/Big W Discount department store and associated specialty stores at Don Road will reduce the demand for additional commercial land within the CBD over the next few years. The Aurecon Structure Plan Review went further by recommending no significant expansions of the boundary of the CBD Zone, and that a strong policy direction is maintained by Council to prohibit further expansion in order to maintain residential amenity and traffic safety, and to avoid further “strip” development.
Existing Situation Devonport’s retail sector is a significant contributor to the local and regional economy accounting for over 2,000 jobs and serving a catchment which extends into the local government areas of Kentish, Latrobe and Central Coast. It is therefore seen as important that Devonport City Council maintain its support for the Devonport CBD to be the centre for higher order retail and regional servicing, through intensification of development and appropriate urban improvements (such as the recent streetscape works). According to the Devonport Retail Study, presented by Essential Economics Pty Ltd in December 2008, expected growth in retail spending is approximately 2% per annum over the period to 2021. The Devonport Retail Study forecasts an additional 22,920 square metres of retail floorspace development is supportable to 2021, when the following factors are taken into account: the relative low projected growth in population (0.4% per annum), the need to counter‐act the 21% of retail spending that is estimated to “escape” from Devonport to Launceston, Hobart, Melbourne and via the internet, and the need to capitalise on additional expenditure attracted from the wider region (currently estimated at between 27‐35%). Of the 22,920 square metres additional retail floorspace supported to 2021, some 16,160 square metres of floorspace should be available for non‐food retail uses. With the current application for rezoning that was submitted in January 2013, Essential Economics provided an Economic Analysis of the proposal. The Economic Analysis report asserts that “the proposed AWM bulky goods sales development…….significantly enhances the degree of integration and the functional relationship that the proposed development will have with the Steele Street precinct”. This assertion cannot be sustained. The Essential Economics report also asserts that the AWM outlet store is a “long standing retail use” on the subject site. That fact is acknowledged, albeit it is very much a secondary and ancillary use to the existing main land use for the site. The remainder of the Eseential Economics report provides excellent data which would support the location of a Bunnings style development somewhere suitable within Devonport, to support the local economy and bolster Devonport’s role as a regional retail and commercial centre.
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PAGE 148 Assessment Report by Peter Button, Planning Consultant
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The recent closure of the Chickenfeed store in Rooke Street, and the number of other stores that have recently closed and left vacant shopfronts, are a clear indication of the uncertainty of the retail and general economic situation at present, both nationally but more particularly in Tasmania. In the face of such decline, it is tempting for Council to approve any application for new retail or commercial developments. However, for stability and certainty, it is important that Council clearly maintain its designated hierarchy of and articulate other activity centres within the city boundary both to provide certainty to business and investors in those areas, and also to attract business from the wider regional catchment. The new Homemaker Centre development between the Bass Highway and Stony Rise Road was approved by Council in recognition of the need to attract additional trade and expand its regional service role. It is understood that already some 25,000 square metres of the available 45,000 square metres allowed for in that centre, has been approved for development and is in the process of being built and expected to be operational mid 2013. The documentation provided by the applicant states that the site on the corner of Tasman Street and William Street is the only suitable location for such a proposal. The documentation also outlines the site requirements for location of a Bunnings store, and states that the Tasman Street site is the only current suitable site in Devonport. As stated in the Resource Management and Planning Appeal Tribunal’s 9 July 2008 findings on Appeal 55/08P (appeal by Lester Franks Survey and Geographic Pty. Ltd. against Devonport City Council’s refusal to grant a planning permit for development of a 5,632 square metres Bunnings Warehouse and a further 1,890 square metre bulky goods building on the subject site): “28. Any argument that because a site has not been located that is suitable in a zone or precinct where the (Devonport Planning) Scheme provides a particular type of use ought be situated, then it is appropriate to exercise a discretion to allow it to occur in another zone under the scheme is rejected” RMPAT in its findings recognised that Devonport City Council has a clear retail strategy and that any such proposal to develop a bulky goods warehouse and/or homemaker centre on the subject site/s is outside that strategy, whether it be by way of a development application that was refused by Council and the decision upheld by RMPAT in July 2008, or in the case of the current application that is the subject of this report, by way of a site specific rezoning. However, it is clear that such additional commercial floorspace for bulky goods retail development can in fact be adequately accommodated in the Stony Rise Road Homemaker Centre. It is primarily an issue of the owners of the Homemaker Centre and Bunnings negotiating reasonable and mutually beneficial terms in an agreement covering location, access and price for the appropriate site within the centre. To locate such floorspace in the Homemaker Centre would provide for positive spin‐offs for customers (be they residents of Devonport or its environs, or visitors to the region) in terms of minimal car use through one‐stop shopping, and improved customer service through increased competition and accessibility (avoiding having to negotiate traffic in and out of the greater Central Business District). Council needs to be mindful of the risk it faces if it allows further continual dispersal of its retail offer into a series of other fragmented and scattered locations, outside of the current CBD, Steele St/Don Street precinct, and the new Homemaker precinct. Fragmentation leads to loss of benefits that come from clustering and co‐location, and detracts from the consumer’s overall shopping experience. It ITEM 8.2
PAGE 149 Assessment Report by Peter Button, Planning Consultant
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would most certainly mitigate against Council’s preference for Devonport to be seen as the north west coast’s principal location and coherently planned centre for retail, commercial and other services. Continued fragmentation by allowing further strip or sub‐precinct commercial development also increases traffic issues, provides difficulty for provision of efficient public transport, and increases infrastructure development and maintenance costs for Council and other levels of Government. Within the submitted documents, the proposed traffic management arrangement on the William Street intersection may eliminated the opportunity of future capacity improvement on William Street (by introducing “Clearway” parking control to gain an extra travelling lane in an economical and lesser impact manner). Considering that William Street is a sub‐arterial road, the proposed development and related traffic management arrangements would most probably result in a reduction in capacity impact, as well as additional road safety concerns (with expected increased crash rates due to incompatible traffic activity or unexpected traffic movements, increased delay and interruptions). Given the proposed development is of a relatively large scale, with an expected high traffic generation rate, you could reasonably expect significant impacts not only on the William Street/Tasman Street intersection, but also similar impacts on other major intersections within the road hierarchy, particularly the William/Steele, William/Valley, William/Middle Rd and Bass Highway – Middle Road Interchange. Before Council was to determine this matter, it would be necessary for the Traffic Study to assess the impacts on these intersections at least, and provide appropriate remediation works to address such impacts. The proposed development will have high traffic generation rate at a location where: no other commercial operation exists, it is not adjacent to an approved commercial area such as the Central Business District, Don Road commercial area, or newly developing Homemaker Centre at Stony Rise Road, and it is surrounded with a well established residential area that already experiences relatively high traffic volume (by vehicles and pedestrians). From experience in dealing with other large scale bulky goods developments, both in Tasmania and on the mainland, such a development will generate considerable negative impact on road safety, amenity and road asset management on William Street and more broadly on the Devonport transport/road network efficiency. The Traffic Study does not adequately address these issues. In order to assess the impact on Devonport’s road traffic operation efficiency, the SIDRA input data would be required to be provided for all assessment junctions as outlined above (that is, the intersections of William/Steele, William/Valley, William/Middle Rd and Bass Highway – Middle Road Interchange as a minimum) Traffic operation figures for 2022 without development should have been provided for comparison. ITEM 8.2
PAGE 150 Assessment Report by Peter Button, Planning Consultant
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In addition, the analysis for the Don/Lovett/Sorell signalised junction should used the correct layout and phases (see the following plan T3‐3‐59‐Site).
To be fully informed, Council should require that all of the statistic information such as crash history (figures provided in the Traffic Study only up to 2011), turning movement count (2007 figures used in the Traffic Study) and traffic count for a thorough SIDRA analysis should reference the most recent figures. I understand that Council has conducted some traffic counting and turning movement counting along William Street in the past three (3) years. There are also some major road network improvement works that have been completed in the past three (3) years as part of Devonport’s Road Network Strategy (RNS) action plan implementation (projects such as the Best/Gunn new Signals, Gunn/Steele new RAB, Gunn/Stewart new RAB, and the William/Charles junction upgrade etc) which may impact on the study result and therefore should be included in a Traffic Impact Study for such a major development.. It is also suggested that a considerable portion of secondary catchment customers will choice a most direct and faster (with higher speed limit) route. The assumption on the predicted traffic ITEM 8.2
PAGE 151 Assessment Report by Peter Button, Planning Consultant
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route from Central Coast and Burnie to the subject site may need to be considered with a ratio on say 50% from the route via Don Road, Steele Street and then into William Street, and the remaining 50% travelling through the Bass Highway/Middle Road interchange and then into William Street. If, according to the Traffic Study, 41% of traffic will access the subject site through the William/Steele RAB, 21% of traffic will access the subject site through the Bass Hwy Middle Road interchange, and then 45% of traffic will access the site through the William/Middle RAB then the William/Valley Road signalised junction, then the traffic assignment and traffic impact assessment generated by the development for those key major intersections on William Street and Middle Road is necessary. The assessment should included traffic operation efficiency and road safety for all road users including pedestrians and cyclists (i.e. an Intersection operation assessment will be required for the William/Steele, William/Charles, William/Valley, William/Middle Street intersections, and the Middle Street/Bass Highway Interchange).
State Planning Directive Under the Tasmanian Planning Commission’s Planning Directive No. 1 (PD1), each Council across the State is required to prepare a draft interim planning scheme in accordance with the stipulated template. It is understood that Council has been working collaboratively with other Councils in the Cradle Coast region to finalise regional and local planning scheme provisions and was expected to be finalised and signed off by the Minister in December 2012. However it is now uncertain as to when the interim planning scheme for Devonport will be declared. Indications are that it will be at least after June 2013. Given that the interim planning scheme for Council is relatively imminent, consideration of the rezoning proposal should take place within the context of “best fit” within the PD1 template. For some time (at least 12 months over 2011‐2012), the Tasmanian Planning Commission (TPC) has consistently encouraged Councils to discourage further amendments to their existing planning schemes. The TPC’s preference was initially for Councils to consider and accommodate any further amendments that can be strategically justified through inclusion in appropriate zonings provided under the PD1 template for new planning schemes. This was a very logical, practical and efficient way for the planning system to facilitate new developments. However, given the delay in getting clear guidance from the Tasmanian Planning Commission about the detailed content of the interim planning schemes, and the resultant frustration that has caused for a range of investors, developers and Councils across Tasmania, the Commission late in 2012 changed its view and encouraged Councils to continue accommodating applications for amendments to its existing schemes as a separate and prior step before including those amendments in their new planning schemes. ITEM 8.2
PAGE 152 Assessment Report by Peter Button, Planning Consultant
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Under the PD1 planning scheme template, Council might consider the future zoning of the subject land to be either: 1. Commercial Zone, where the stated zone purpose is to provide for large floor area retailing and service industries. Under PD1, the subject rezoning proposal would be included in the Bulky Goods Sales use class. Under that use class, the description is “use of land for the sale of heavy or bulky goods which require a large area for handling, storage and display. Examples include garden and landscape suppliers, rural suppliers, timber yards, trade suppliers, showrooms for furniture, electrical goods and floor coverings, and motor vehicle, boat or caravan sales”. This may be consistent with the rezoning proposal, but would result in yet another “activity centre” on top of the existing centres. This would be contrary to the 2008 Retail Study recommendations, the 2009 Devonport CBD Structure Plan Review, as well as the Devonport Strategic Plan, and Cradle Coast Regional Strategy. 2. Urban Mixed Use Zone, where the stated zone purpose is to provide for integration of residential, retail, community services and commercial activities in urban locations. From an analysis of the spread of other urban mixed uses throughout Devonport, the use of Urban Mixed Use Zone for the subject site could be considered, but again would need significant additional justification. 3. Particular Purpose Zone, where Council would stipulate a set purpose, description and requirements that do not “fit” within those stipulated within the PD1 format. To designate the subject land covered by the rezoning proposal under this zone would allow a relatively easy adoption of what is proposed in terms of a “special” zone. However, it is poor planning practice to generate new zones and provisions for possible future use/s, when there is a lack of comprehensive strategic justification. 4. General Residential Zone, where the stated zone purpose is to provide for residential use or development that accommodates a range of dwelling types at suburban densities, where full infrastructure services are available or can be provided; and to provide for compatible non‐ residential uses that primarily serve the local community. This would be consistent with the neighbouring residential uses and therefore an appropriate zone to designate the subject site under the new planning scheme. However, in discussion with the applicant and consultant advisers, this and the following option was not favored due to valuation issues. 5. Inner Residential Zone, where the stated purpose is to provide for a variety of residential uses and dwelling types close to services and facilities in inner urban and historically established areas, which uses and types respect the existing variation and pattern in lot sizes, set back, and height; and to provide for compatible non‐residential uses that primarily serve the local community. Given the proximity of the subject site relative to the Devonport CBD, this is one option that Council could consider to encourage inner‐urban medium to higher density residential development. However, it is understood that as a matter of principle, Councils in the
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PAGE 153 Assessment Report by Peter Button, Planning Consultant
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Cradle Coast region have determined not to use the Inner Residential Zone within their new format schemes.
Conclusions 1. The application for amending the existing Devonport Planning Scheme 1984 to allow a rezoning of land in William and Tasman Streets to a proposed “Tasman Street Commercial Zone” for further bulky goods commercial development should be considered as “out of centre” versus an extension to the edge of an existing activity centre. There is no synergy with neighbouring lots in that area, and encourages further expansion of the strip development that has grown along the southern part of William Street beyond the Steele Street intersection. 2. It is Impractical to consider that consumers/shoppers will be able to “one‐stop shop” at this proposed new location. For the proposed development to face William Street may be desirable, but the impact of traffic on Tasman Street and its adjacent residents cannot be ignored. 3. The development of a major national brand bulky goods store and parking wrapping around the remaining parcel of land in William Street is poor planning and not considerate of the amenity of those who reside in that property, and in the neighbouring residential properties. This is particularly the case as usually Bunnings stores operate extended hours seven days per week. 4. If the proposal to rezone the land was to be seriously entertained by Council , then the Traffic Study provided by Pitt and Sherry and the application as a whole needs to be thoroughly reviewed by Council’s Infrastructure Engineering staff to assess the traffic impacts of this proposal in terms of Devonport’s current Traffic Modelling for the CBD and inner city. The proposed passing lane arrangement as outlined in the Traffic Study is considered a minimalist response to the significant traffic and local residential amenity impact that would occur if such a proposal was allowed to proceed to be developed. 5. Given that the 2008 Devonport Retail Study recommend that some additional 22,920 square metres of retail floorspace be supported (of which some 16,160 square metres should be for non‐food retail uses), and already the approved development at the Homemaker Centre and the recent approval of the Woolworths Marketplace development at Don Road significantly exceeds that figure, there does not appear to be a strong strategic justification for allowing a further additional 13,500 square metres of commercial floorspace in a development which is clearly outside the established hierarchy of activity centres. The projected and actual (as reported in Census 2011) population growth and projected growth in retail spending from the broader Devonport region does not support the additional floorspace over and above what is already approved through Council’s planning process. The proposed Bunnings and the smaller additional bulky goods sales outlet should be located within the existing established activity centres, 6. Whilst encouraging new economic development is critical, particularly for Tasmania as an island State, planning for and provision of appropriately zoned land for commercial purposes
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must be done in a strategic, integrated and co‐ordinated manner. The proposed rezoning that is the subject of this report is not consistent with this approach. Peter Button February 12, 2013
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PAGE 320 Report to Council Meeting on 18 February 2013
9.0
NOTICES OF MOTION
9.1
FINANCIAL SUPPORT FOR DEVONPORT YOUTH - COMBINED PROPOSITION TO SERVICE CLUBS - NOTICE OF MOTION - ALD G F GOODWIN File: 21057 D289043
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman G F Goodwin.
MOTION “That Council put a combined proposition to all the Service Clubs in Devonport in relation to financial support for the Devonport Youth.
GENERAL MANAGER’S COMMENTS
This item does not require qualified advice as per Section 65 of the Local Government Act 1993.
ITEM 9.1
PAGE 321 Report to Council Meeting on 18 February 2013
9.2
STONY RISE ROAD - IMPROVEMENT OF SAFETY - BLACK SPOT FUNDING - NOTICE OF MOTION - ALD B L COLE File: 22559 D289119
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman B L Cole.
MOTION “That Council Officers prepare a report on the traffic environment and solutions to improve the safety of Stony Rise Road, specifically between the intersection located at the Power Station and Devonfield, south to the Cemetery. To be included in the report is identification whether the solutions could be included in Black Spot funding otherwise for consideration during the 2013/14 budget deliberations.”
GENERAL MANAGER’S COMMENTS
This item does not require qualified advice as per Section 65 of the Local Government Act 1993.
ITEM 9.2
PAGE 322 Report to Council Meeting on 18 February 2013
9.3
GREEN WASTE AND BULKY WASTE COLLECTION - NOTICE OF MOTION - ALD J T KEAY File: 24443 D289194
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman J T Keay.
MOTION “That Council receive a report into the provision of: a) green waste collection service for the municipality and; b) separate bulky waste collection.” SUPPORT The viability of providing these services would be dependent on the appropriate take-up and economies of scale and therefore a report would need to include consultation with the wider community to ascertain demand for both services, consultation with Dulverton and possibly with neighbouring councils if additional critical mass is required to support these services. Risk management, models of service delivery, frequency, capacity to provide services internally or externally and costs and impact on operation of transfer station need to be addressed amongst other matters. Of course there would be a cost to the community, perhaps passed through the service costs (garbage) on rates notices. We have an ageing community and encouraged to live independently who, with others, may not have the ability to remove and dispose of green waste, either by not have the means to transport the waste or the ability to pay the gate fee at Spreyton or to pay for someone to remove. We are discouraged to put green waste into our garbage bins, but many do due to these reasons. Many municipalities across Australia offer a bulky waste service (annually or bi-annually). This could reduce illegal dumping and offer an extension to our waste collection services.
GENERAL MANAGER’S COMMENTS
Dulverton Waste Management is currently undertaking an investigation into green waste collection options for our region on behalf of the Cradle Coast Waste Management Group. The investigation has included a trial collection service in selected locations during 2011 and 2012. Dulverton are currently preparing a final report on the outcomes. Initial feedback indicates the trial has been well received by residents, however the challenge is determining a suitable, sustainable and cost effective use for the collected product. It is anticipated that the report will be finalised by May 2013.
ITEM 9.3
PAGE 323 Report to Council Meeting on 18 February 2013
9.4
QUARTERLY PUBLIC CONSULTATION MEETINGS - NOTICE OF MOTION - ALD L M LAYCOCK File: 11129 D289346
In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman L M Laycock.
MOTION “That this Council conduct quarterly public consultation meetings”.
GENERAL MANAGER’S COMMENTS
This item does not require qualified advice as per Section 65 of the Local Government Act 1993.
ITEM 9.4
PAGE 324 Report to Council Meeting on 18 February 2013
10.0
MAYORAL REPORT
10.1
MAYOR'S MONTHLY REPORT File: 22947 D288991
RELEVANT PORTFOLIO Mayoral Report RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2 Provide appropriate support to elected members to enable them to discharge their functions
Purpose To detail meetings and functions attended by the Mayor during the month of December, 2012.
BACKGROUND This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of January, 2013.
COMMENTARY In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of January, 2013.
Women’s Open Triple & singles TAS Championships o Devonport & Viewmont Bowls Clubs Cradle Coast Mayors – TAS Fire Appeal 7AD Radio interview Resident issues/meetings Devonport Cup Gateway Inn – management announcement Melbourne Victory Chairman’s Function & game - Aurora Stadium Resident meeting Devonport Greyhound Racing Cup Scripture Union Holiday Program – East Devonport Rec Centre MerseyLinc Devonport Food & Wine Festival launch Ben Milbourne & Andy Allen Devonport City Focus Committee Cradle Coast Tasting Trail App launch Strategic Sport & Recreation Committee Australia Day meetings and briefing Sorell Mayor Kerry Vincent - Sorell Premier Giddings Australia Day Celebrations – Hobart Australia Day Citizenship Ceremony & events Devonport Harness Racing Club Family Night Council Development & Health Services meeting Bluff Precinct Committee The Zone - operational review Strategic Sport & Recreation Committee Devonport Rugby Club – Stirling Mortlock ITEM 10.1
PAGE 325 Report to Council Meeting on 18 February 2013
Devonport Golf Club – launch Tasmanian Senior Open Pro-Am
FINANCIAL IMPLICATIONS Mayoral expenses are costed to the general ledger account for Alderman Support and are listed in a separate report.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION Meetings and functions attended by the Mayor will be reported on a monthly basis.
ATTACHMENTS Nil
RECOMMENDATION That the report advising of the Mayor’s meetings and functions for the month of January 2013 be received and noted.
ITEM 10.1
PAGE 326 Report to Council Meeting on 18 February 2013
11.0
GENERAL MANAGER'S REPORTS
11.1
ELECTED MEMBERS EXPENDITURE REPORT File: 22947 D289118
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2 Provide appropriate support to elected members to enable them to discharge their functions
Purpose To detail expenditure of both the Mayor and Aldermen for the previous month.
BACKGROUND This report is in response to Council resolution 49/12 “That Council be provided with a specific monthly report in relation to expenditure incurred, in excess of statutory allowances, for both the Mayor and Aldermen.”
COMMENTARY Expenditure processed in January: Mayor Steve Martin $
30.72
Mobile telephone expenses
Aldermen $ 422.63 I-Pad monthly fee Due to the timing of Credit Card statements and invoices, expenditure will be reported as and when the account is paid. Items in this report may relate to transactions that occurred in previous months.
FINANCIAL IMPLICATIONS Mayoral expenses are costed to the general ledger account for Alderman Support and are listed in a separate report.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION Expenses will be reported on a monthly basis as adopted by Council at the February 2012 meeting.
ATTACHMENTS Nil ITEM 11.1
PAGE 327 Report to Council Meeting on 18 February 2013
RECOMMENDATION That the report advising of Mayoral and Aldermanic Expenditure for the month of January 2013 be received and the information noted.
ITEM 11.1
PAGE 328 Report to Council Meeting on 18 February 2013
12.0
CUSTOMERS AND COMMUNITY REPORTS
12.1
MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS File: 27670D289106
RELEVANT PORTFOLIO Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4 Ensure effective administration and operation of Council’s committees
PURPOSE To present the minutes of Controlling Authorities, Working Groups and Special Committee meetings managed by the Community Services Portfolio of Council.
BACKGROUND The relevant information specific to each Controlling Authority, Working Group and Special Committee is outlined in individual reports.
COMMENTARY The Minutes of the following Committee Meetings are attached: East Devonport Recreation Centre Special Advisory Committee East Devonport Recreation Centre Special Advisory Committee – AGM Devonport Regional Gallery Special Committee Strategic Sport and Recreation Special Committee (x2)
FINANCIAL IMPLICATIONS The financial implications are outlined in individual reports and all are in accordance with existing budgets.
RISK IMPLICATIONS It is believed there are no risks associated with this report.
CONCLUSION The Controlling Authorities, Working Groups and Special Committees will continue to meet and provide Council with information and recommendations for community facilities and services.
ATTACHMENTS 1.
Unconfirmed Minutes of the East Devonport Recreation Centre Special Advisory Committee - 11 December 2012 [File: 25772]
2.
Unconfirmed Minutes of the AGM of the East Devonport Recreation Centre Special Advisory Committee - 11 December 2012 [File: 25772]
ITEM 12.1
PAGE 329 Report to Council Meeting on 18 February 2013
3.
Unconfirmed Minutes of the Devonport Regional Gallery Special Committee 23 January 2013 [File: 25877]
4.
Unconfirmed Minutes of the Strategic Sport and Recreation Special Committee - 23 January 2013 [File: 27717]
5.
Unconfirmed Minutes of the Strategic Sport and Recreation Special Committee - 30 January 2013 [File: 27717]
RECOMMENDATION That: 1.
The Combined Minutes of Controlling Authorities, Working Groups and Special Committees be received and noted;
2.
Bob Rodman be appointed Chairperson of the East Devonport Recreation Centre Special Committee for the calendar year;
3.
Alderman Peter Hollister be appointed Deputy Chairperson of the East Devonport Recreation Centre Special Committee for the calendar year;
4.
The current committee of the East Devonport Recreation Centre Special Committee remain unchanged for the calendar year.
ITEM 12.1
PAGE 330 Unconfirmed Minutes of the East Devonport Recreation Centre Special Advisory Committee - 11 December 2012 [File: 25772]
ATTACHMENT [1]
MINUTES OF THE EAST DEVONPORT RECREATION & FUNCTION CENTRE SPECIAL ADVISORY COMMITTEE HELD AT THE EAST DEVONPORT RECREATION CENTRE ON TUESDAY 11 DECEMBER 2012, COMMENCING AT 12.40PM
PRESENT Committee Members Bob Rodman Chairperson / East Devonport Badminton Club Ald Peter Hollister Deputy Chairperson Ald Kent Gene Steward Devonport Volleyball Association Mick Reid Lorrine Heron Eastern Shore Community House Judy Munday Council Officers Glenda Steward Fabio Pizzirani Stuart Jones
East Devonport Recreation Centre Officer (RO) Sport & Recreation Coordinator (SRC) Marketing, Tourism & Recreation Manager (MTRM)
Invited Guest Louise Lesley
Choose Life Services (CLS)
APOLOGIES Evonne Ewins Wendy Dougan 1.0
Assistant General Manager, Customers & Community (AGMCC)
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the minutes of the meeting held 9 October 2012 be received and noted. Fabio Pizzirani / Alderman Peter Hollister
CARRIED
2.0
BUSINESS ARISING FROM PREVIOUS MINUTES The secretary informed the meeting of the new agenda item, that being the declaration of interest document. It was also resolved that the centre’s user-groups be included in the OH&S report.
3.0
REPORTS 3.1 East Devonport Badminton Club – Bob Rodman The club has wound up its year and will commence back on the 17th February 2013 a few weeks late this year due to stadium floor needing more time to cure. 3.2
Volleyball - Gene Steward Indoor rosters finished this week with a family fun day along with the running of the Jodie Pinner Memorial tournament played on the beach courts. ITEM 12.1
PAGE 331 Unconfirmed Minutes of the East Devonport Recreation Centre Special Advisory Committee - 11 December 2012 [File: 25772]
ATTACHMENT [1]
Next indoor rosters will be two weeks later starting due to the stadium floor not being ready, rosters will commence on the 18 and 19 February 2013. The beach competition will commence on January 10th after the association spending over $1,600.00 getting the courts ready, these costs are associated with fence repairs were people continue to break in as well as new sand and the treatment of sand and weeds. Congratulate Glenda on being presented with a double life membership. Merry Christmas to all 3.3
Eastern Shore Community House Next week we will hold our Christmas party at the centre with Bob kindly offering to be Santa and community house doing its own catering. As of yet we are not sure what classes will be returning next year. A special thanks to the centre’s staff and volunteers for their continued amazing support.
3.4
Recreation Officer Since our last meeting extra happenings at the centre have included: Volleyball Tasmania 2 day State League Round Emergency Evacuation training for centre’s staff DCC Immunisations Food Safe training for all staff Taekwondo grading Community House Melbourne Cup function Synectic Accounting brainstorming & bowls DCC Immunisations RO at chemwatch training Special Happenings prior to next meeting: Community House Christmas party Annual Floor maintenance Scrub Down N/W Tasmanian Annual Lilium Show Scripture Union Holiday Happening DCC Immunisations Regular Activities: Badminton Roster & training finished for 2012 Volleyball rosters finished for 2012 Watercolour & TaiChi classes finished for 2012 GC Service finished for 2012 Zumba classes finished for 2012 Community House Melbourne Cup function
3.5
Safety Report Incident reported in regards to snakes and long grass Incident reported in regards to long grass being a fire hazard. ITEM 12.1
PAGE 332 Unconfirmed Minutes of the East Devonport Recreation Centre Special Advisory Committee - 11 December 2012 [File: 25772]
ATTACHMENT [1]
3.6
OH&S Today will be the last safety committee meeting for 2012 with the long grass & snake incidents being included on the agenda.
3.7
Marketing, Tourism & Recreation Manager Thanks to the centre’s user-groups for their continued support and thanks to the staff and volunteers as the presentation of the facility is immaculate. Thanks to the alderman whom continue to support the committee and the centre.
3.8
Sport & Recreation Coordinator In regards to any capital projects think of outdoor coverings, table & chairs – we need to give a brief description of project I will talk to the recreation officer in regards to these matters.
All reports being accepted. Lorrine Heron / Mick Reid
CARRIED
4.0
BUSINESS ON NOTICE Nil.
5.0
GENERAL BUSINESS Recreation Officer As always a special thanks to our volunteers and fellow staff members for their continued passion for the facility. A very busy time over the next few weeks then we will enjoy a couple of weeks of leisure before returning a yet a few weeks of busy, busy, and busy. No key holders in the centre from the 21 December till the 14 January and only by phoning first and definitely NO ENTRY into stadium area. Will talk to SRC in regards to locking gas tap in kitchen as people don’t always tell us they are using the gas. Wendy has asked me to pass on her thanks for the flowers sent and as stated in AGM wishes to advise that she would prefer to be just a committee member and that someone else take on the role of chairperson.
6.0
NEXT MEETING The next meeting of the Special Advisory committee will be held at the centre on Tuesday 12 February 2013.
Meeting closed: 2.20pm
ITEM 12.1
PAGE 333 Unconfirmed Minutes of the AGM of the East Devonport Recreation Centre Special Advisory Committee - 11 December 2012 [File: 25772]
ATTACHMENT [2]
MINUTES OF THE EAST DEVONPORT RECREATION & FUNCTION CENTRE SPECIAL ADVISORY COMMITTEE ANNUAL GENERAL MEETING HELD AT THE EAST DEVONPORT RECREATION CENTRE ON TUESDAY, 11 DECEMBER 2012 COMMENCING AT 12.00PM
PRESENT Committee Members Ald Peter Hollister Deputy Chairperson Bob Rodman East Devonport Badminton Club Gene Steward Devonport Volleyball Association Mick Reid Judy Munday Ald Kent Lorrine Heron Community House Council Officers Glenda Steward Stuart Jones Fabio Pizzirani
East Devonport Recreation Centre Officer (RO) Marketing, Tourism and Recreation Manager (MTRM) Sport & Recreation Coordinator (SRC)
Invited Guest Louise Lesley
Choose Life Services (CLS)
APOLOGIES Evonne Ewins Wendy Dougan
Assistant General Manager, Customers & Community (AGMCC)
1.0
CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the minutes of the annual general meeting held 14 December 2012 be received and noted. Lorrine Heron / Judy Munday CARRIED
2.0
BUSINESS ARISING FROM PREVIOUS MINUTES Nil.
3.0
ANNUAL REPORT It was moved to accept the annual report. Gene Steward / Bob Rodman
4.0
Business Arising from Annual Report Bob congratulated Wendy on her report.
5.0
ELECTION OF COMMITTEE PERSONS MTRM took the chair. 5.1 Chairperson ITEM 12.1
CARRIED
PAGE 334 Unconfirmed Minutes of the AGM of the East Devonport Recreation Centre Special Advisory Committee - 11 December 2012 [File: 25772]
ATTACHMENT [2]
MTRM called for nominations for chairperson of the centre’s Special Advisory committee.
6.0
7.0
With Wendy declining another year, it was moved Mick Reid / Lorrine Heron that Bob Rodman be the new chairperson for the committee pending no issues from council. CARRIED 5.2 Deputy Chairperson Bob called for nominations for deputy chairperson. Alderman Kent / Mick Reid nominated Alderman Hollister. CARRIED 5.3 Election of committee members was called and it is moved to accept previous committee members for the next twelve months. CARRIED BUSINESS ON NOTICE No business on notice NEXT MEETING The next AGM will be held at the centre on Tuesday, 10 December 2013 at 12.30pm.
Meeting closed: 1.00pm
ITEM 12.1
PAGE 335 Unconfirmed Minutes of the Devonport Regional Gallery Special Committee 23 January 2013 [File: 25877]
ATTACHMENT [3]
MINUTES OF THE DEVONPORT REGIONAL GALLERY SPECIAL COMMITTEE HELD AT THE DEVONPORT REGIONAL GALLERY ON WEDNESDAY 23 JANUARY 2013 COMMENCING AT 5.30PM PRESENT Committee Members Josephine Kelly Adam Gowen Alister McCrae Ald Justine Keay Ald Alison Jarman Ald Alistair McCraie Ald Brian Cole Council Officers Kathryn Maxwell Ellie Ray
Chair
Sustainable Communities Manager Gallery Director
APOLOGIES Katrine Elliot Vivienne Breheney Absent Belinda Gunson Ald Holister 1.
CONFIRMATION OF MINUTES The Committee recommends to Council that the previous minutes of the meeting held on 27 November 2012 be received and noted. Brian Cole/Adam Gowans CARRIED
2.
DECLARATION OF INTEREST Nil.
3.
BUSINESS ARISING 3.1
Sponsorship Deferred to the next meeting.
3.2
Tidal: City of Devonport Art Award Nixon Primary School tidal tree sculptures are currently hanging between the trees next to the Gallery. Tidal workshops have been successful this year. Media coverage has been very good. The People’s Choice Award voting has been high for local artists. Entries for Tidal have risen from 110 to 160 over the last two years. The Committee expressed strong support for an annual Tidal award. Council have agreed to annual funding. This may not be annual until 2014 so as to allow time for securing sponsorship. ITEM 12.1
PAGE 336 Unconfirmed Minutes of the Devonport Regional Gallery Special Committee 23 January 2013 [File: 25877]
ATTACHMENT [3]
3.3 Art Gallery Trail The concept of a Tasmania Art Gallery Trail, similar in concept to the wine trail was discussed which would encourage those attending MONA and other art events of the Devonport Regional Gallery. An idea to increase awareness of the Gallery would be to have Visitor Centre staff visit the Gallery. A key event would be the next exhibition opening on 4 February 2013. Action: Sustainable Communities Manager to follow up. 5.0
CORRESPONDENCE Nil.
6.0
GALLERY REPORT The Tidal: City of Devonport Art Award had 200 people attend the opening, 105 school attendees and 80 at a Liberal Party Xmas function. The last day of Tidal has been moved to Monday 28 January to pick up the Australia Day Public Holiday. The RACT Insurance Tasmanian Portrait Prize exhibition had 100 people attend the opening, 424 school attendees, 39 attended the Friends Xmas party and 25 attended the Gallery from the Youth Delegates Sisters City. The upcoming exhibition will be Viv Breheney: Prints and Paintings 1992-2012. The opening will be held on Friday 1 February at 6pm. The opening speaker will be artist, Raymond Arnold. There will be a floor talk on Saturday 2 February at 11am with the artist. Past Public programs included the life drawing classes, the Ride to Work breakfast, a concert with the Younger Dryas, a series of portrait workshops and the Tidal programs. Dunja Rmadic will commence on 29 January as the Gallery’s part-time Curator of Collections. Dunja will head the relocation team and also curate an annual exhibition from the Collection. The exhibition program for 2013 is complete and a calendar will be printed shortly including public programs. Ald Jarmen/ A Gowans
CARRIED
7.0. GENERAL BUSINESS 7.1 Tidal Nil. 7.2
Gallery Marketing Key ideas put forward were: QantasLink Magazine. Gallery Director to investigate.
ITEM 12.1
PAGE 337 Unconfirmed Minutes of the Devonport Regional Gallery Special Committee 23 January 2013 [File: 25877]
ATTACHMENT [3]
Accommodation providers – invite to events. Gallery Director to investigate. Community Newsletter (quarterly). Gallery Director and Sustainable Communities Manager to prepare article on the Gallery. Membership to the Gallery (currently 190). Committee to consider ways to increase membership by the next meeting.
Action: Sustainable Communities Manager and Gallery Director to follow up. 8.0
OTHER BUSINESS The Ten Days on Island exhibition initiated by DRG has been selected to tour nationally.
9.0
NEXT MEETING Wednesday, 13 March 2013 at 5.30pm. Meeting closed: 6.55pm
ITEM 12.1
PAGE 338 Unconfirmed Minutes of the Strategic Sport and Recreation Special Committee - 23 January 2013 [File: 27717]
ATTACHMENT [4]
MINUTES OF THE STRATEGIC SPORT & RECREATION SPECIAL COMMITTEE 3.00pm to 5.00PM TOUR OF FACILITIES FOLLOWED BY A MEETING HELD IN THE COUNCIL COMMITTEE ROOMS ON 23 JANUARY 2013 COMMENCING AT 5.00PM PRESENT Committee Members Mayor Steve Martin Ald Peter Hollister Ald Annette Rockliff Ald Warren Squibb Ald Bill Wilson Ian Davies Mark Fagan Ted Van Overmeeren Matthew Cock Council Officers Stuart Jones Fabio Pizzirani Sarah Masters
Chair
Marketing, Tourism and Recreation Manager (MTRM) Sport & Recreation Development Coordinator (SRDC) Community Services Administration Officer
APOLOGIES Ald Justine Keay Ald Graham Kent David Mullett Tim Blair 1.0
CONFIRMATION OF MINUTES The Committee recommends to Council that the previous minutes of the meeting held 21 November 2012 be received and noted. Moved: T. Van Overmeeren/M. Fagan
CARRIED
2.0
DECLARATION OF INTEREST Nil.
3.0
BUSINESS ARISING FROM PREVIOUS MINUTES Mayor Steve Martin contacted Latrobe Council and Central Coast Council in regards to a joint calendar of events. The Cradle Marketing Group has a webpage which includes this joint calendar. Tina Cocker of Devonport City Council is currently in the process of redesigning the calendar. An IT program may need to be purchased in the near future to allow ease of updating. This will be purchased by the Cradle Marketing Group. This will also enable the areas included in this calendar to be expanded.
4.0
PRESENTATION ON SPORTING PRECINCTS Council’s Marketing, Tourism and Recreation Manager (MTRM) gave a presentation on Sporting Precincts to the Committee. This was a similar
ITEM 12.1
PAGE 339 Unconfirmed Minutes of the Strategic Sport and Recreation Special Committee - 23 January 2013 [File: 27717]
ATTACHMENT [4]
presentation that was given to the Aldermen in March 2012. Points raised as a result of the presentation were as follows: Facilities needed for other sports not included on the conceptual plans. Possibly a Stage 2 or Stage 3 of a development. More basketball courts are needed due to the high participation rates. Will there be pressure on roads at Spreyton is the footprint was to be developed at Maidstone Park? This is yet to be investigated. Sporting clubs and organisations can be advised of the conceptual plans and hold discussions. Investigate whether the conceptual footprint could fit at Devonport Oval. Action: MTRM and SRDC to seek formal direction from Devonport Bowls Club regarding relocation to Devonport Oval, MTRM to investigate if new facility footprint dimensions suit Devonport Oval. There is a need to be project ready. There are both State and Federal elections are coming up, there is an opportunity for funding. Questions as to whether participation numbers will increase or decrease if facilities are located at East Devonport. [Ald Wilson and Ald Squibb left at 5.55pm] 5.0
PRIORITISATION OF CAPITAL SRDC presented to the Committee the Buildings and Facilities List. SRDC and MTRM explained each item in detail to the Committee. All Committee Members are asked to prioritise all items from 1 to 10, with 1 being highest and 10 lowest, and return to SRDC by Tuesday, 29 January 2013.
6.0
NEXT MEETING Wednesday, 30 January 2013, at 5.30pm. This meeting will be facilitated by Evonne Ewins, Assistant General Manager, Customers & Communities. This session will focus on the future facility planning for Recreation Sporting Precincts in the Municipality.
7.0
MEETING CLOSED 6.30pm.
ITEM 12.1
PAGE 340 Unconfirmed Minutes of the Strategic Sport and Recreation Special Committee - 30 January 2013 [File: 27717]
ATTACHMENT [5]
MINUTES OF THE STRATEGIC SPORT & RECREATION SPECIAL COMMITTEE HELD IN THE COUNCIL COMMITTEE ROOMS ON WEDNESDAY, 30 JANUARY 2013 COMMENCING AT 5.30PM PRESENT Committee Members Mayor Steve Martin Ald Peter Hollister Ald Annette Rockliff Ald Bill Wilson Ian Davies Mark Fagan Ted Van Overmeeren Matthew Cock Council Officers Evonnne Ewins
Chair
Stuart Jones Sarah Masters
Assistant General Manager, Customers and Community (AGM) Marketing, Tourism and Recreation Manager (MTRM) Community Services Administration Officer
APOLOGIES Ald Warren Squibb Fabio Pizzirani
Sport & Recreation Development Coordinator (SRDC)
1.0
CONFIRMATION OF MINUTES Confirmation of the Minutes of 23 January 2013 has been deferred until the next meeting.
2.0
DECLARATION OF INTEREST Nil.
3.0
RECAP OF PRESENTATION ON SPORTING PRECINCTS Council’s Marketing, Tourism and Recreation Manager (MTRM) recapped the main points of the presentation on Sporting Precincts that was presented to the Committee at the last meeting. Committee members were asked to have their capital prioritisation lists completed and returned as soon as possible.
4.0
FUTURE FACILITY PLANNING Council’s Assistant General Manager, Customers and Community facilitated a session focusing on the future facility planning for recreation sporting precincts in the municipality. The key decisions to be made are: What is the future infrastructure priority. What does that look like. What is the impact. What are the gaps. Options were outlined and discussions took place. Action:
ITEM 12.1
PAGE 341 Unconfirmed Minutes of the Strategic Sport and Recreation Special Committee - 30 January 2013 [File: 27717]
ATTACHMENT [5]
A decision matrix document will be sent to all Committee Members for consideration this week.
5.0
NEXT MEETING Tuesday, 12 February 2013, at 5.30pm in the Council Chambers.
6.0
MEETING CLOSED 6.45pm
ITEM 12.1
PAGE 342 Report to Council Meeting on 18 February 2013
13.0
TECHNICAL AND FINANCE REPORTS
13.1
CAPITAL WORKS REPORT File: 26405D289237
RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.5 Develop and maintain a long term Capital Improvement Program
PURPOSE To inform Council of the progress of the Capital works program for the 2012/13 financial year.
BACKGROUND The attachment to this report is a summary view of the current status of Council’s Capital Works projects. The program focuses on the progress of the onsite construction works, rather than including all the aspects which occur before work starts on site (i.e. design, consultation, tendering etc.). This will allow a clear picture on when physical site construction is planned to start for a particular project and also provide an indication of actual progress against what was planned.
COMMENTARY Council has approved a $21,624,107 capital expenditure budget for 2012/13. A detailed program has been developed to plan when each project will occur. The program is reviewed quarterly to amend schedules which are known to have changed for external reasons. This report reflects changes made following a review of progress at the end of December 2012 and the next review of progress is scheduled at the end of March. The attachment indicates the anticipated construction time frames for each project. All aspects of planning, design, delivery and capitalisation of projects are progressing with a number of projects completed, some under construction or about to commence. There are a number of projects prepared for external delivery with tenders awarded and contractors engaged to commence work. The design and planning phase is either complete or substantially progressed for seventy three projects and many of these are now delivered or in a construction phase. Recently completed works from the current year include the Spreyton Netball Courts, Forth Road Rehabilitation, Bellamy Road safety improvements, WTS access road, and several plant & equipment and furniture items. Projects which are well progressed include the William Street - Valley Road Intersection works, the Pedestrian Network Strategy (Oldaker Street) improvement work, Bass Strait Maritime Museum Display Boxes and Sheffield Road kerb and footpath works . The reseal programme, the Cycling Network Strategy (Miandetta Link), Open Space Management Plan (Horsehead Creek), SLST Report signage and the Tasman Street drainage have recently commenced. There are a number of projects expected to start and others to be completed soon. Projects scheduled to commence soon include, Nicholls Street pavement widening and K&C, Stephen Street pavement renewal, and Torquay Road drainage and pavement boxout. ITEM 13.1
PAGE 343 Report to Council Meeting on 18 February 2013
The Aquatic Centre structural steel framing on the northern building and pre-cast column installation on the poll hall is substantially complete. Tasks in progress include mechanical services installation. Steel trusses are expected to arrive on site this month and roofing in March. The plant, vehicle and IT renewal items are advancing and are generally on program.
FINANCIAL IMPLICATIONS It is anticipated that the 2012/13 Capital Works program will be completed within the allocated budget.
RISK IMPLICATIONS
Occupational Health and Safety Projects within the capital program include activities designated as High Risk under the model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects. Assets, Property and Infrastructure The program delivery is essential to mitigation of the identified risks associated with asset renewal strategies. Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and the Code for Tenders and Contracts. Financial Capital works program expenditure is reviewed monthly with projections of expenditure provided for minimisation of financial risk. Information Technology The Capital Program includes renewals for IT assets minimising the risk of redundancy and system failure. Natural Hazards Natural Hazards are identified and engineering solutions to minimise the associated risks are included in project development. Frequently considered natural hazards include flooding from occasional excessive rainfall events. Professional Indemnity/Public Liability Contracts for consulting and contracting include clauses to mitigate risks.
CONCLUSION The 2012/13 Capital works program is progressing generally in accordance with the amended program and project delivery is gaining momentum following the Christmas / New Year holiday period.
ATTACHMENTS 1.
Capital Works Programme
RECOMMENDATION That the progress report on the 2012/13 Capital Works Program be noted.
ITEM 13.1
PAGE 344 Capital Works Programme
ATTACHMENT [1]
ITEM 13.1
PAGE 345 Capital Works Programme
ATTACHMENT [1]
ITEM 13.1
PAGE 346 Report to Council Meeting on 18 February 2013
13.2
DEVONPORT FORESHORE MARKET - FORMBY ROAD CLOSURE File: 27922D289331
RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.6.4 Ensure compliance with all relevant legislative requirements, standards, Council plans, policies and procedures
PURPOSE To outline matters related to an application from the Devonport Foreshore Market operator seeking Council agreement to the closure of Formby Road (Oldaker to Best Street).
BACKGROUND The background to the Devonport Foreshore Market and the market operator’s application seeking Council agreement to a road closure was workshopped with Council on Monday 4th February. The Devonport Foreshore Market has previously received Council support and approval to operate on Roundhouse Park on Saturday’s. The market operation has been approved subject to a number of legislative/statutory (planning and public health) and corporate (events and technical) requirements. The conditions of use and operation outlined in the planning permit include the type and extent of market activities, the hours of operation, public risk, insurance and Council’s right to cancel the market operator’s exclusive use of the area should Council require the Roundhouse Park for any “extraordinary function or use”.
COMMENTARY The operator of the Devonport Foreshore Market (Mr Chris Preston) has made a further application to Council seeking consideration and agreement to closing Formby Road between Oldaker Street and Best Street. This application (refer to attachment) explains that the closure of Formby Road would allow the road pavement area to be used by the market as a contingency hard stand area for use if the weather conditions are poor and also to provide “better management of the site”. The reference to “better management of the site” presumably means providing access and parking of market vendor vehicles and better management of pedestrians attending the market. In summary any road closure of Formby Road must be considered in terms of legislative requirements, community interests and its impact. The following matters have been considered. Legislation Road closures must be considered and undertaken in accordance with relevant legislation . The legislation applying includes the Local Government Act 1993 and the Local Government (Highways) Act 1982. The Local Government Act 1993, Division 4 “Markets” section 189, “Closure of Local Highways” requirements are; ITEM 13.2
PAGE 347 Report to Council Meeting on 18 February 2013
(1)
A council in respect of land or premises under its control or management may –
(a) allow any person to operate a market subject to any terms and conditions it determines or operate a market itself; and (b)
close a local highway or part of a local highway to general traffic for that purpose.
(2) If a council intends to close a local highway or part of a local highway under subsection (1), the General Manager is to publish a notice of intention in a daily newspaper circulating in the municipal area. (3)
The notice is to specify –
(a)
the details of the closure of the local highway or part of the local highway; and
(b)
any other matter which may affect the rights of the community.
190. Objections (1) A person may object to any matter specified in a notice of intention published under section 189 within 14 days after its publication. (2)
An objection is to be by notice in writing to the relevant General Manager.
(3) A council is to consider any objection before closing a local highway or part of a local highway The aforementioned legislation requires road closures for markets to be advertised and considered within prescribed timeframes. The Act allows the opportunity for any person objecting to the road closure to make a written submission to the General Manager and for that objection to be considered by Council. In the case of the Local Government (Highways) Act 1982, Division 3 section 20 - “Closure of parts of a local highway for sale of goods” of the Act applies. In summary the Act requires that at least 10 days written notice of the intention to close part of a road is submitted to the “Transport Commission” and the Commissioner of Police. The Act confirms that Council must consult with these parties. The Act also requires that at least 5 days written notice of the intention to do (“close a highway”) is placed in local newspaper circulating in the municipality. The legislation also requires Council, in giving permission to the applicant, to confirm and detail in written approval the times, purposes and conditions applying to the approval to close part of the local highway. The Act also requires advising any charges for giving permission to allow sale of goods or entertainment within that part of the highway. Another requirement of the legislation is that any “frontages” to that part of the highway being considered for closure must be given suitable means of access for themselves, visitors and other parties. Traffic A road closure will impact the public through traffic and pedestrian diversions and must be undertaken in accordance with legislation and codes of practice. It is likely the greatest impact of any traffic diversion will occur at the intersection node points on Formby Road, Best, Rooke and Oldaker Streets. The Best Street car park operation must also be considered in any planned street closure. A full road closure will be extremely difficult to manage given the only exit from the car park is currently onto Formby Road. Emergency Services have not been consulted at this stage; however there is an obvious need to consider how the closure can be managed to accommodate emergency services departing the Victoria Parade station.
ITEM 13.2
PAGE 348 Report to Council Meeting on 18 February 2013
Business There are two businesses with direct access onto Formby Road (Carline and Action Glass). A partial or full closure of Formby Road (Oldaker to Best) may impact on these businesses. It is important that early consultation is held and agreement is achieved with these businesses regarding the road closure proposal and providing some means of access. It is uncertain how a road closure will be viewed by other business operators in the CBD area. The Foreshore market obviously presents an opportunity and a stimulus in the area but may also be viewed as a competitor. Any road closure is therefore likely to be either supported or contentious depending on a business operators stand point. Community/Events A regular road closure may impact on community social and sporting events (Taste the Harvest, triathlon, etc). The original planning permit for the Devonport Foreshore Market made provision for suspending market activities on days where other events were scheduled or approved by Council to use Roundhouse Park. It is appropriate that any decision by Council to support a regular road closure of Formby Road should be subject to a similar condition. This might include suspending approval to close Formby Road for any scheduled or advised events or emergencies. Devonport Foreshore Market The Devonport Foreshore Market planning approval operates subject to planning and public health requirements and conditions being met. The Roundhouse Park location is the operator’s preferred location because of its proximity to the CBD, the attractive foreshore reserve/river aspect and the potential to attract passing trade and tourists. Early indicators are that the market is well supported by the public. It is understood that prior to adopting the Roundhouse P ark site as the preferred market venue, alternative locations were investigated/considered. It is understood that the site profile, planning requirements and infrastructure and service support considerations were evaluated and favoured Roundhouse Park as possibly the best/only site for the Market. Road closure assessment The road closure application has been made by the market operator through the “Event Application Pack”. Council officers from various departments have considered the request and also assessed the likely implications. There is some uncertainty regarding the likely full impact of any road closure, both from a safety perspective and the acceptance by the wider community. The Traffic Management Code requires a risk assessment is completed for any intended traffic diversion arrangement. It is therefore recommended that the market operator engage the services of an appropriately qualified person / organisation to assess / plan / undertake any traffic management arrangement whether it is a partial or a full closure of Formby Road. A traffic management assessment by a qualified person would ensure all risks have been evaluated and appropriate traffic management measures such as barriers and signage are carefully considered. Given the possibility of various road closure options it is considered that Council’s preferred option for approval would be a “partial closure” of Formby Road. One advantage of a “partial closure” approach it that it would maintain effective operation of the Best Street car park, allowing vehicles to turn left only (exit) from the Best car park and travel in a northerly direction to the Oldaker/Rooke Street roundabout. The southbound access ITEM 13.2
PAGE 349 Report to Council Meeting on 18 February 2013
(entry) to Formby Road could be blocked at the Oldaker/Rooke Street roundabout. Subject to further traffic management assessment, Formby Road, north of Best Street and extending to the Best Street car park could be closed to all traffic. Although it is understood the businesses currently are not open on Saturdays a “partial” closure is likely to reduce the impact the two businesses with access onto Formby Road. At the same time a partial closure would still allow a relatively large portion of the road pavement to be available for the foreshore market operation. It is further considered that a partial road closure be trialled for one or two months to assess its impact on the community. Advertising of Road Closures There is an obvious requirement to follow the legislative process to advertise road closures through print media but also a community benefit in undertaking a wider communication and media strategy to inform the public of planned traffic changes. Informational notice boards and radio advertising are effective methods which reach a wider cross section of the community. It is considered prudent that any resolution by Council to support a road closure for the benefit of the foreshore market should include a requirement that the operator effectively advise the public of the planned road closure through appropriate communication methods including noticeboards and radio information. Clarification of matters discussed at the Council Workshop. Following the Council Workshop on the 4 February, Council officers have discussed and clarified several matters with the market operator. The operator has confirmed that a partial closure of Formby Road may be of interest to him. Also the market operator is anticipating that he would be responsible for traffic management associated with a road closure. Should the legislative process and Council approval allow a road closure arrangement, the market operator should engage an appropriately qualified traffic management specialist to assess, plan and manage traffic management set-up / demobilisation, without direct Council staff involvement.
FINANCIAL IMPLICATIONS The option of charging the Devonport Foreshore Market operator for giving permission to close the street is flagged in the Local Government (Highways) Act. This is an option for Council to consider. There is likely to be administrative and direct costs associated with advertising the intention to implement a planned road closure and assessing any objections. It would not be unreasonable that these costs be borne by the market operator. There are no direct financial implications associated with undertaking the actual road closure provided the closure is undertaken by the Market operator each Saturday.
RISK IMPLICATIONS
Occupational Health and Safety It is noted that the application for Saturday closure of Formby Road for the running of the Foreshore market identifies Public Safety as one driver. It is likely that this reference is related to pedestrian movements on wet/sodden grass and potential slips and falls within the market site area on Roundhouse Park
Political/Governance There may be some political risk related to the request for Council to consider the closure of Formby Road. The parties interested in Council’s decision include the ITEM 13.2
PAGE 350 Report to Council Meeting on 18 February 2013
Devonport market operator, market clients/supporters or affected individuals, businesses and organisations.
Assets, Property and Infrastructure There are risk matters which are inherent to road closures. These risks generally include pedestrian and vehicular safety and protection of property from damage. Road closures must be well planned and documented, undertaken in accordance with appropriate standards and codes of practice and performed and managed by appropriately qualified and experienced persons.
Contractual/Legal Road closures must be considered and undertaken in accordance with the Local Government Act 1993 and the Local Government (Highways) Act 1982. Other legal risks are substantially related to public safety and the impact on businesses and other public events.
Financial Whilst the applicant implies that the road closure would be performed and managed by the market operator, there is some risk due to uncertainty of the detail submitted in the application. The uncertainty may result in Council incurring indirect costs if the applicant has not properly informed himself of road closure process and infrastructure requirements, consequently requiring Council intervention/ management.
Communication/Reputation Any road closure must be carefully planned and undertaken in accordance with the relevant legislation. Communication and notification road closures must be undertaken in accordance with legislative requirements and Council policy. There is an uncertain risk involving community and business perception of any road closure which impacts on them adversely.
Professional Indemnity/Public Liability Approved road closures and events must be performed in accordance appropriate standards and codes of practice and those persons or organisations undertaking and responsible for the road closure/events must maintain and provide evidence of appropriate insurance cover.
CONCLUSION The application for closing Formby Road (Oldaker to Best Street) has been assessed and there are a number of operational and safety matters which have been considered. It is a requirement that both Council and the Devonport Foreshore Market operator undertakes and manage any road closure in accordance with legislation and codes of practice. With the legislative requirements in mind, Council must initially advertise in the media and receive/consider public objections and also seek consultation and approval with the relevant state traffic department and Tasmania Police to any proposal to close Formby Road for a market use. Given the uncertainty as to how the community might be impacted, it is considered prudent that Council also consider agreeing to a “partial” road closure only and limiting the approval to a trial of two months. This trial will allow time to review the impact before considering agreement to a longer approval period. It is further considered that approval by Council to support the application to close Formby Road on Saturday’s between 6.00am and 3.30pm should be subject to a condition that Council can withdraw or suspend the approval at any time for operational reasons or to support other events. ITEM 13.2
PAGE 351 Report to Council Meeting on 18 February 2013
ATTACHMENTS 1.
Event Application, Formby Road Closure
RECOMMENDATION That That Council advise the Devonport Foreshore Market operator that:
subject to legislative process, consultation, external approvals and traffic management assessment by an appropriately qualified person, it will agree to a “partial” road closure of Formby Road (Oldaker to Best Street) on Saturdays between 6.00am and 3.30pm for a trial two month period.
any approval is subject to a condition that Council can withdraw or suspend the approval at any time for operational reasons or to support other events.
The market operator is responsible for traffic management and the administrative and direct costs associated with advertising through print and radio media and public notice boards.
ITEM 13.2
PAGE 352 Event Application, Formby Road Closure
ATTACHMENT [1]
ITEM 13.2
PAGE 353 Event Application, Formby Road Closure
ATTACHMENT [1]
ITEM 13.2
PAGE 354 Event Application, Formby Road Closure
ATTACHMENT [1]
ITEM 13.2
PAGE 355 Event Application, Formby Road Closure
ATTACHMENT [1]
ITEM 13.2
PAGE 356 Event Application, Formby Road Closure
ATTACHMENT [1]
ITEM 13.2
PAGE 357 Event Application, Formby Road Closure
ATTACHMENT [1]
ITEM 13.2
PAGE 358 Report to Council Meeting on 18 February 2013
13.3
FINANCE REPORT FOR JANUARY 2013 File: 26544 D288903
RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.5.1 Provide financial services to support Council's operations and meet reporting and accountability requirements
Purpose To report the details of Council’s financial position and operational outcomes against budget for the current financial year.
BACKGROUND Monthly financial reports are provided to Council for information.
COMMENTARY The attached report provides an overview of Council’s financial position and year to date operating result as of 31 January 2013. Included in the report are the following: Financial Summary – This report provides an overview of Council’s Operational and Capital Income and Expenditure, along with details on cash position and Debtors information for the reporting period. Summarised Operating Report – This report provides a summary of operational income and expenditure for the period to date compared to both the YTD Budget and Annual Budget. Financial Charts – These charts provide a visual representation of year to date Income and Expenditure compared to budget and prior year, plus a Capital Expenditure chart which demonstrates the progress of the current year capital plan against budget and prior year capital plan information for reference. Balance Sheet Report – This report provides a snapshot of Council’s financial position at the end of the reporting period. Capital Expenditure Report – This report provides a list of all approved capital expenditure projects with the allocated budget, YTD expenditure and forecast expenditure including commentary in relation to budget variances, as well as whole of project budget and cost for those projects which span more than one financial year.
FINANCIAL IMPLICATIONS There are no financial implications arising from the presentation of this report. The report is provided for the information of Aldermen.
RISK IMPLICATIONS
Financial Risks
ITEM 13.3
PAGE 359 Report to Council Meeting on 18 February 2013
In relation to item 42 of Council’s Risk Register for Financial Risks: “Inaccurate information provided to decision makers could lead to misguided or inappropriate decisions being made.”
CONCLUSION The following report provides an overview of Council’s operating result and financial position at the end of the reporting period.
ATTACHMENTS 1.
26544 ca 18 February 2013 Finance Report Attachment
2.
26544 ca 18 February 2013 Finance Report Attachment 2 Capital
RECOMMENDATION That the Finance Report for January 2013 be noted.
ITEM 13.3
PAGE 360 26544 ca 18 February 2013 Finance Report Attachment
ATTACHMENT [1]
FINANCIAL SUMMARY
YTD to January 2013
Operating Summary
YTD Budget
Revenue Expenditure Operating Position
Capital Expenditure Summary
Actual
29,815,695 20,652,427
30,082,725 19,932,089
9,163,268
10,150,636
Annual Budget
Capital Expenditure
Actual
21,624,107
4,663,307
Annual Budget 33,913,596 34,773,596 (860,000)
Current Forecast 33,824,670 34,942,521 (1,117,851)
Current Forecast 20,634,968
Cash Information January 2013 Operat ing Account (Reconciled balance) Int erest-Earning Deposit s
Debtor Information
Rates Debt ors Infringement Debtors Sundry Debtors Planning & Healt h Debt ors
January 2013
June 2012
8,599,714 149,579 382,188 3,611
486,205 79,163 674,901 3,602
9,135,092
1,243,871
733,274 16,555,032
(208,778) 11,607,593
17,288,306
11,398,815
Rates Debtors Ageing January 2013 2012/2013 - Current 2011/2012 - 1 Year 2010/2011 - 2 Y ears 2009/2010 - 3 Y ears 2008/2009 - Older
June 2012
8,376,408 114,300 28,277 10,103 70,626
% of Annual Rates 33.9%
8,599,714
Cash Investment Information Rate ANZ Cash Deposits CBA Cash Deposit s
4.00% at call 3.25% at call
All cash invest ment s are invested in compliance wit h Council's Investment Policy.
January 2013 13,817,253 2,737,779 16,555,032
Commentary This report provides a high level summary of operational income and expenditure, capit al expendit ure and t he cash and receivables position as at t he date of the report . The current forecast is updated on a mont hly basis to reflect ant icipated changes to revenue, expendit ure and net operating position. As at 31 January 2013, t he forecast for income is expected to be lower t han budgeted whilst expenditure is expected to be higher, result ing in a forecast operat ing deficit of $1.118M. This is a det erioration of $258K from t he original budget result due t o a number of factors including loss of rat e income from high value propert ies as a result of the Council decision to offer a remission to 448 high value properties in t he Cit y at t heir September meet ing, reduct ion in FAG funding compared to budget , lower admission and sales revenue from t he Maritime Museum and Julie Burgess due t o delays in opening t hese ventures and lower than anticipated parking and development income for t he year, plus higher t han ant icipated debt collection cost s. These losses of income and increases in expenditure have been offset somewhat by unbudgeted receipt of reimbursement from the St at e Government for t he 2011 flood damage, addit ional interest earnings predicted due to higher t han ant icipated interest rat es and invest ment balances and savings in Rat es and Land Tax costs for t he year. The int erest-earning deposit s balance includes $5M of grant funds received in advance for t he aquatic cent re redevelopment. Now we are past the half-way point for t he year, these advance funding amount s are beginning to be consumed as the aquatic centre redevelopment ramps up.
ITEM 13.3
Â
PAGE 361 26544 ca 18 February 2013 Finance Report Attachment
ATTACHMENT [1]
SUMMARISED OPERATING REPORT YTD Budget
Actual
YTD to January 2013 YTD Variance $ %
Full Budget 2012
INCOME Rates and Service Charges
Note 24,694,288
24,737,723
43,435
0.2%
24,768,288
3,358,685
3,093,692
(264,993)
-7.9%
5,829,232
711,000
755,013
44,013
6.2%
1,262,000
35,000
37,587
2,587
7.4%
60,000
Investment Revenue
684,632
937,864
253,232
37.0%
1,464,518
Other Revenue
332,089
520,846
188,757
56.8%
529,558
29,815,695
30,082,725
267,030
0.9%
33,913,596
Employee Benefits
6,894,814
7,214,048
Materials and Services
6,778,916
5,584,097
Depreciation
5,027,050
5,108,219
Fees and User Charges Grants - Operating Contributions - Operating
TOTAL INCOME
1
2 3
EXPENSES
Financial Costs Levies & Taxes Other Expenses Internal Charges and Recoveries
TOTAL EXPENSES NET OPERATING SURPLUS / (DEFICIT) Own Source Revenue:
(319,234) 1,194,820 (81,169)
-4.6%
11,824,808
17.6%
11,281,712
-1.6%
8,617,800
341,417
329,847
11,570
3.4%
651,000
1,716,975
1,609,545
107,430
6.3%
2,755,464
510,690
655,930
(145,240)
-28.4%
(617,435)
(569,597)
(47,838)
7.7%
(1,058,464)
701,276
20,652,427
19,932,089
720,338
3.5%
34,773,596
9,163,268
10,150,636
987,368
10.8%
(860,000)
97.5%
97.4%
4 5
6
96.1%
Indicator: Variance is less than 10% and dollar variance threshold from budget and is within acceptable limits Variance is greater than 10% and/or $175000 threshold from budget and requires explanation
Note Commentary 1 Fees and user charges are down on budget due to a number of factors, including internal waste management charges at the transfer station (offset by reduction in waste disposal costs) being down, a reduction in income from the Julie Burgess and Maritime Museum due to delays in getting these ventures operational, private works charges are down on budget, development application fees are down on budget, parking fees are down on budget, etc. Offsetting some of these losses of income is an increase in animal infringements revenue, derived from a focussed effort on house-checks during the year. 2 Investment revenue is currently ahead of budget, as a result of both higher than predicted interest rates being achieved, and higher than anticipated investment balances for the first half of the year. A forecast adjustment has been made to reflect this. Additionally, dividend income is slightly ahead of budget for the year-to date, but this is believed to be due to a misalignment of timing between actual and budget amounts. 3 Other revenue is ahead of budget as a result of $110K received from the State Government to reimburse costs associated with 2011 flood damage, which was not budgeted for. Adjustment made in forecast to reflect this. Additionally, MPES recoveries are above budget YTD, but this amount is offset by an increase in bad debt write-offs representing infringement debtors forwarded to MPES and treated as "Other Expenses". 4 Employee benefits are currently over budget, partly due to timing of budget allocations in each period, and partly due to more timesheet hours being charged to operations than anticipated (and fewer hours to capital). This variance has improved since December and will continue to be monitored closely as the year progresses. A similar trend in employee costs occurred in the prior year. Contributing to the expense over-run in employee costs is staff time charged to major maintenance jobs, which was budgeted to be performed by contractors. This is offset by under-expenditure in this area. 5 The materials and services variance can be attributed to the timing of actual v budget. Traditionally materials expenditure is lower in the first half of the year and catches up towards the end. Variance is in Council's favour, and will be monitored closely as the year progresses. Significant variances relate to Major Maintenance, Waste Disposal costs and General Materials for maintenance activities. 6 Other expenses are well above budget. The main difference relates to rates remissions provided to high value residential properties as a result of the decision at the September Council meeting, plus unbudgeted bad debts expense relating to amounts forwarded to MPES for the year (offset by additional income recovered from MPES and treated as "other income").
ITEM 13.3
PAGE 362 26544 ca 18 February 2013 Finance Report Attachment
ATTACHMENT [1]
FINANCIAL CHARTS
Year to Date to end of January 2013
Income Analysis 25,000,000
$ Income
20,000,000
15,000,000
10,000,000
5,000,000
‐
Rates & Utility Charges
Fees & Charges
Grants
Contributions
2013 YTD
24,737,723
3,093,692
755,013
37,587
Dividends and Other Investment Income 937,864
Other Income
Bud YTD
24,694,288
3,358,685
711,000
35,000
684,632
332,089
2012 YTD
23,836,142
3,001,122
1,039,750
55,260
859,728
356,101
520,846
Expenditure Analysis 8,000,000 7,000,000
$ Expenditure
6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 ‐ (1,000,000)
Materials & Services 5,584,097
Depreciation
2013 YTD
Employee Benefits 7,214,048
Finance Costs
5,108,219
329,847
Bud YTD
6,894,814
6,778,916
5,027,050
341,417
2012 YTD
6,955,957
5,422,012
4,679,530
334,451
Levies & Taxes 1,609,545
Other Expenses 655,930
Internal Charges (569,597)
1,716,975
510,690
(617,435)
1,645,870
487,291
(488,343)
Capital Expenditure ‐ $'000 Accumulated Expenditure ‐ $'000
$25,000
$20,000
$15,000
$10,000
$5,000
$0 2013 Budget
Start
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
‐
891
1,860
3,155
4,276
5,696
7,213
10,173
12,607
14,456
16,533
18,669
22,003
2013 Actual
‐
134
645
1,406
1,946
3,207
4,126
4,663
PY Budget
‐
1,310
2,620
3,930
5,240
6,550
7,860
9,170
10,480
11,790
13,100
14,410
15,720
PY Actual
‐
217
668
1,263
1,758
2,629
3,680
5,978
7,623
8,452
9,473
10,315
13,175
ITEM 13.3
PAGE 363 26544 ca 18 February 2013 Finance Report Attachment
BALANCE SHEET REPORT
ATTACHMENT [1]
As at January 2013 31 Jan 2013
30 Jun 2012
733,274 308,212 16,555,032 8,599,714 149,579 382,188 3,611 256,798 220,165 27,208,573
(208,778) 320,779 11,607,593 486,205 79,163 674,901 3,602 260,028 196,396 105,094 174,900 13,699,882
Current Assets Cash at Bank and On Hand Trust Deposits Cash Investments Receivables - Rates and Utility Charges Receivables - Infringements Receivables - Sundry Receivables - Planning & Health Loans Receivable - Current Accrued Revenue Prepayments Net GST Receivable
Non Current Assets Loans Receivable - Non-Current Dulverton Regional Waste Management Authority Cradle Mountain Water Property, Plant & Equipment Accumulated Depreciation - PP&E Capital Work in Progress
49,560 2,371,040 76,837,252 529,062,715 (209,306,043) 13,137,695 412,152,219
2,371,040 76,837,252 526,944,951 (206,466,569) 12,428,279 412,114,952
439,360,792
425,814,834
793,354 375,944 308,166 948,370 1,121,179 992,259 4,539,272
377,622 2,260,724 376,097 948,370 1,158,595 921,453 6,042,860
Loans - Non-Current Long Service Leave - Non-Current
9,718,527 525,187 10,243,714
7,584,904 525,187 8,110,091
Total Liabilities
14,782,987
14,152,951
424,577,805
411,661,884
231,726,880 1,170,599 440,348 178,324,057 10,150,636 2,765,285
231,726,880 1,170,599 440,348 174,022,985 747,831 3,553,242
Total Equity
424,577,805
411,661,884
Current Ratio:
5.99
2.27
Total Assets Current Liabilities Trade Creditors Accruals Trust Liability Loans - Current Annual Leave Long Service Leave - Current
Non Current Liabilities
Net Assets Equity Asset Revaluation Reserve Asset Revaluation Reserve - Associates Other Reserves Accumulated Surplus Operating Surplus / (Deficit) Capital Surplus / (Deficit)
The Current ratio indicates Council's ability to pay its debts as and when they become due. A ratio of one or higher is required for the entity to remain solvent.
ITEM 13.3
Â
PAGE 364 26544 ca 18 February 2013 Finance Report Attachment 2 Capital
ATTACHMENT [2]
Capital Expenditure Report As at January 2013
Prior Budget Prior Actual 2013 Budget 2013 Actual 2013 Forecast $
$
$
$
$
Commentary
11,197
11,197
68,803
2,887
68,803
-
-
-
-
-
-
200,000
350
-
1,671,182
Open Space & Recreation
CP0009 CP0016 CP0019 CP0020 CP0021 CB0019
Open Space Management Plans
CP0022
Chich/Morris Play space
CP0029
Mersey River Foreshore works
CP0037
Cycling Network Strategy Action Plan Year 2 - Miandetta Link at Formby Rd Devonport Oval - Scoreboard replacement
75,000
8,823
140,000
144,615
Mersey Bluff Car Park Extension
120,000
2,751
49,000
47,304
49,000
200,000
53,548
200,000
Clayton Drive CNBC Repatriation Project
82,000
65,949
82,000
Madden Street Park Surface Restoration
42,000
4,859
42,000
Reg Hope Park Fence & Seating (Julie Burgess)
11,000
1,744
11,000
EDRC - Entry doors
14,400
28
14,400
Meercroft Park toilets/chang room
10,000
70
10,000
Barbecue replacement
18,000
18,508
18,000
Walking Track Remediation - renewal program
60,000
43,868
60,000
Victoria Parade Replace Sprinkler Heads Program
14,700
15,700
14,700
Vietnam veterans Wall Reconstruction
26,000
1,823
26,000
Park Furniture Replacement Program
10,000
-
10,000
CP0038 CP0039 CP0040 CP0041 CP0042 CP0043 CP0045 CP0046 CP0047 CP0048 CP0049 CP0050 CP0051 CP0052 CP0053 CP0054 CP0055 CP0056 CP0057 CP0058 CP0059 CP0060 CP0061 CP0062 CP0063
Conc strip sth vic parade ramp Mersey Vale Master Plan works Kempling St Land Aquatic Centre - Indoor Facility Stage 2 Signage Strategy Implementation - Year 2
-
886,606
10,163,394
13,660
13,660
56,340
41
56,340
351
351
19,649
18,911
19,649
18,247
18,247
111,090
93,990
111,090
Lovett St Soccer ground No 1 irrigation Mersey Vale Master Plan works 12/13
Aiken Head Point Walkway Replace Lighting Litter Bin Program 12/13 Byard Park Toilet/Changeroom
75,000 171,400 Council approved budget variance higher quality / cost product / tender 120,000
9,000
160
9,000
31,500
779
31,500
10,000
-
10,000
Aquatic Centre - Concrete walkway replacement
250,900
480
250,900
Devonport Oval - Cricket Club Amenities Renewal
81,800
84,332
81,800
8,500
661
8,500
Devonport Oval - Visitors change room showers
Revised forecast - Project unlikley to proceed
9,163,000 Revised forecast based on programme and cash flow adjustment
886,606
Maidstone Park - Upgrade timber seating replacement western side 11,000
10,345
Spreyton Netball Courts - resurface, S/W
204,800
139,191
Devonport Rec Centre - Security
120,000
229
5,000
2,926
5,000
10,840
-
10,840
SLST Report Signage Maidstone Park - Power supply upgrade Proceeds on disposal of assets
Total Open Space & Recreation
11,000 275,000 Additional scope & contribution to budget amount by Devon Netball Assoc. 120,000
(41,773) 930,061
930,061
12,234,716
2,394,283
ITEM 13.3
11,135,922
Â
PAGE 365 26544 ca 18 February 2013 Finance Report Attachment 2 Capital
ATTACHMENT [2]
Capital Expenditure Report As at January 2013
Prior Budget Prior Actual 2013 Budget 2013 Actual 2013 Forecast $
$
$
$
$
Buildings
CB0009 CB0015 CB0016 CB0024 CB0025 CB0028 CB0029 CB0030 CB0031 CB0032 CB0033 CB0034 CB0035 CB0036 CB0037 CB0038 CB0039 CB0040
Art Perm Coll & Conservation
-
15,949
-
DRG OS Storage Fac St2 Maritime Museum Enhancement Project
-
(15,079)
-
Julie Burgess project Bluff Restaurant Fit out
820,000 Forecast up - carry fw d budget amendment did not reflect expenditures
1,671,550 1,840,606
1,371,550 1,840,606
523,096
524,164
35,345
34,247
35,345
44,742
44,742
255,258
-
255,258
Acquisition of Crown Land
20,000
-
20,000
Art Gallery - kitchen upgrade
10,000
8,967
10,000
Art Storage Facility (Racking)
148,000
762
148,000
Maritime Museum - Display Boxes
50,000
-
50,000
Melrose Hall - Exterior w all clad
22,000
183
22,000
Spreyton Hall - Exterior wall clad Mersey Bluff caravan park DECC - Laneway
15,200
170
15,200
150,000
1,166
150,000
5,100
3,879
5,100
Tiagarra - toilet access ramps
10,000
5,119
10,000
Automatic gate and security upgrade for Operations Centre
64,300
123
64,300
Wenvoe Street Carpark - Building demolition
95,000
44,901
95,000
WTS Access Road gravel preparation, 2 coat seal & Drainage
22,000
25,610
22,000
WTS Cover over oil store
11,600
2,148
11,600
1,436,899
652,308
1,733,803
Total Buildings
3,556,898
3,256,897
Stormwater
CS0006 CS0007 CS0008 CS0009 CS0010 CS0011 CS0012 CS0013 CS0014 CS0015
Tugrah Road K&D
-
Manhole Lid Replacement 12/13
-
-
25,000
90
25,000
Torquay Road - Table Drain & Pavement upgrade
130,000
7,878
130,000
Tasman St Easement Drainage
100,000
7,076
100,000
Pit Replacement 12/13
50,000
907
50,000
Minor Stormwater Works 12/13
30,000
12,726
30,000
SW Outfall Risk Improvement & Renewal 12/13
20,000
123
20,000
Turton Street SW pipe installation
80,000
747
80,000
Waverley Rd SW drainage
33,000
1,097
33,000
William St SW Catchment Upgrade - Stage 2
Total Stormwater
-
-
137,000
2,784
137,000
605,000
33,428
605,000
ITEM 13.3
Â
PAGE 366 26544 ca 18 February 2013 Finance Report Attachment 2 Capital
ATTACHMENT [2]
Capital Expenditure Report As at January 2013
Prior Budget Prior Actual 2013 Budget 2013 Actual 2013 Forecast $
$
21,976
21,976
$
$
$
Transport
CT0002 CT0004 CT0010 CT0015 CT0031 CT0032 CT0037 CT0038 CT0039 CT0040 CT0041 CT0042 CT0043 CT0044 CT0045 CT0046 CT0047 CT0048 CT0049 CT0050 CT0051 CT0052 CT0053 CT0054 CT0055 CT0056 CT0057 CT0058 CT0059 CT0060 CT0061 CT0062 CT0063 CT0064 CT0065 CT0066 CT0067 CT0068 CT0069 CT0070 CT0071 CT0072 CT0073 CT0074 CT0075
Bridge Rd Pavement Recon James & North Fenton K&C
-
35
248,024
241,431
248,024
Tasman Place reconstruction Stewart St Redev Stage 2
-
-
-
-
-
-
Parking Machines Sheffiled Road K&C stage 7 & 8
-
-
50,405
50,405
Road Network Minor Works 12/13
466,342
307,159
475,000 Forecast up due to increased scope
25,000
48
25,000
Re-seal programme 12/13
600,000
98,777
600,000
Street Light Provision 12/13
20,000
208
20,000
Footpath Minor Renew al in Road Reserve 12/13
25,000
2,448
25,000
10,000
2,010
126,000
261
Stewart Street - near school crossing pavement rehabilitation Saleyards Road Pavement Reconstruction Stephen Street Renewal - Wright to Tarleton
15,500 Forecast up due to increased scope 126,000 75,000 Forecast reduced
90,000
6,371
Edward Street Renewal (including Stewart Junction)
215,000
5,445
Rooke Street - Oldaker to Best pavement & kerb essential renewal Additonal SW Upgrade req'd William - Valley intersection reconstruction
195,000
393
195,000
285,000
18,544
285,000
Harold - Hiller Intersection reconstruction
20,000
14,491
David Street K&C replacement - # 45 to 47, # 63 to 65
45,000
4,178
John Street Pavement Rehabilitation Wright St to Tarleton St
175,000
198,343
Madden Place Reconstruction
110,000
6,390
110,000
Nicholls St/Ronald to William
431,000
15,804
431,000
William Street pavement reconstruction - James to Nicholls
250,000
215,000
15,000 Revised forecast down based on project design and revised estimate 45,000 192,000 Revised forecast up due to increased scope of work (additional kerb replacement)
250,000
6,423
Pedestrian Network Strategy (2012) Action Plan Implementation
15,000
11,281
Road Traffic Devices Minor Works 12/13
25,000
8,831
25,000
100,000
2,348
100,000
15,000
722
63,000
5,825
12/13 Devonport Road Network Strategy (2009) Action Plan Implementation Forthside Rd Guardrails - upgrade to current standard Bellamy Road Safety Improvements Lillico Road reconstruction & widening (south of Railway Line) Kelcey Tier Road safety improvements Stage 1 Forth Road Rehabilitation south of Waverley Road
20,000 Forecast up due to increased scope
20,000 Forecast up due to increased scope 23,000 Revised forecast is $23K - no blackspot funding
80,000
22,934
80,000
111,000
4,057
111,000
50,000
63,941
50,000
Best & Sorell intersection New Roundabout
220,000
9,750
220,000
David-John RAB
220,000
2,596
220,000
Nicholls & Gunn intersection New Roundabout
250,000
2,008
250,000
Thomas & Wright intersection New Roundabout
280,000
3,423
280,000
Stony Rise Rd-Tugrah Rd-Bass Hwy off ramp New Roundabout
454,000
12,202
454,000
Fenton Street & Stewart Street Intersection Safety Improvements
100,000
215
76,000
145
Bluff Road Pedestrian Crossing Improvements Forbes Street Footpath Hazard Elimination
215 Revised forecast is $0K - no external funding available 145 Revised forecast is $0K - no external funding available
7,000
7,231
7,000
Watkinson Street footpath safety improvements Stage 1
10,000
251
10,000
Mersey Road footpath 'missing link' - #107 to #111
16,000
20,443
19,800 Revised forecast up based on project design and revised estimate
Nicholls Street 'missing link' - beside #85 Ronald St
11,000
11,122
11,000
David Street new footpath - Murray St to #106
58,000
44,704
58,000
Oldaker Street Footpath - Rooke to North Fenton
20,000
225
Drew Street to Tarleton Street Footpath Renewal
25,000
ITEM 2,611 13.3
PAYL Parking
Total Transport
72,381
72,381
5,542,366
5,897 1,171,520
20,000 25,000 No budget for PAYL in current financial year but likely to be listed for 13/14. Expenses incurred following 5,000 Council decision to commence investigation. 5,356,684
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PAGE 367 26544 ca 18 February 2013 Finance Report Attachment 2 Capital
ATTACHMENT [2]
Capital Expenditure Report As at January 2013
Prior Budget Prior Actual 2013 Budget 2013 Actual 2013 Forecast $
$
$
$
$
Plant & Fleet
CF0004 CF0005 CF0006
Hire Plant Replacement Plan 12/13 Minor Plant Replacement Plan 12/13 Fleet Replacement Plan 12/13
626,000
255,925
93,800
12,240
93,800
152,000
165,397
152,000
Proceeds on disposal / trade-in of assets Total Plant & Fleet
626,000
(198,197) -
-
26,710
26,710
871,800
235,365
871,800
Other Equipment
CC0001 CC0002 CC0003 CE0002
Information Technology
38,600
38,600
Information Technology 12/13
264,251
115,079
Maritime Museum Ship Simulator
600,000
-
30,475
22,724
30,475
Furniture & Fittings 12/13
Total Other Equipment TOTAL CAPITAL EXPENDITURE
38,600 262,684 Revised forecast down slightly based on known costs 600,000
26,710
26,710
933,326
176,403
931,759
4,586,050
4,286,049
21,624,107
4,663,307
20,634,968
ITEM 13.3
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