NOTICE OF ANNUAL GENERAL MEETING Notice is hereby given that an Annual General Meeting of the Devonport City Council will be held in the Council Chambers, Fenton Way, Devonport, on Monday 29 October 2012, commencing at 6.00pm. A Notice of the meeting was published in The Advocate Newspaper on 15 and 24 October, 2012. Council Minutes can be found on Council’s website www.devonport.tas.gov.au QUALIFIED PERSONS ADVICE ETC. I certify that with respect to all advice, information or recommendation provided to the Council in or with this agenda: i.
the advice, information or recommendation is given by a person who has the qualifications or experience necessary to give such advice, information or recommendation; and
ii.
where any advice is directly given by a person who does not have the required qualifications or experience that person has obtained and taken into account in that person’s general advice the advice from an appropriately qualified or experienced person.
Ian McCallum GENERAL MANAGER
PAGE 3 Report to Annual General Meeting on 29 October 2012
AGENDA FOR THE ANNUAL GENERAL MEETING OF DEVONPORT CITY COUNCIL TO BE HELD ON MONDAY 29 OCTOBER 2012 AT THE COUNCIL CHAMBERS, FENTON WAY, DEVONPORT COMMENCING AT 6.00PM Item
Page No.
1.0
APOLOGIES
2.0
LEAVE OF ABSENCE
3.0
CONFIRMATION OF MINUTES ....................................................................... 4
3.1
Minutes of Annual General Meeting - 24 October 2011 .......................................................... 4
4.0
RECOMMENDATIONS OF PREVIOUS MEETING Nil
5.0
SUBMISSIONS WRITTEN AND VERBAL - ANNUAL REPORT
6.0
RECEIPT OF ANNUAL REPORT ........................................................................ 5
6.1
Annual Report 2012 (D281282) ...................................................................................................... 5
ITEM 3.0
PAGE 4 Report to Annual General Meeting on 29 October 2012
3.0
CONFIRMATION OF MINUTES
3.1
ANNUAL GENERAL MEETING - 24 OCTOBER 2011
RECOMMENDATION That the Minutes of the Annual General Meeting held on 24 October 2011 as circulated be taken as read and confirmed.
ITEM 3.0
Page 5 Report to Annual General Meeting on 29 October 2012
6.0
RECEIPT OF ANNUAL REPORT
6.1
ANNUAL REPORT 2012 File: 26955 D281282
RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.5.1
Provide financial services to support Council's operations and meet reporting and accountability requirements
Strategy 5.5.5
Ensure operations meet or better financial targets as set in Strategic and Business Plans
PURPOSE To adopt the 2012 Annual Report.
BACKGROUND Since 2007, the Annual General Meeting has been held on a separate night to the Ordinary Council meeting and included a presentation to residents in attendance on Council’s achievements.
COMMENTARY In accordance with Section 72(1) of the Local Government Act, 1993 Council is required to prepare an Annual Report to provide a summary of Council’s activities and performance in respect of goals and objectives set for the preceding financial year. In accordance with Section 72(2)(d) and (3) Council placed advertisements in The Advocate on Monday, 15 and Wednesday, 24 October 2012 inviting submissions from the community on the report. This information was also included on the front page of the website. The Annual Report provides highlights of the Council’s achievements throughout the preceding financial year together with a performance report on each activity listed in the 2011/12 Annual Plan. As required, the Annual Financial Statements to 30 June 2012 together with the Independent Audit Report are also included. This information is provided to improve Council’s transparency and accountability to the community.
FINANCIAL IMPLICATIONS Sufficient funds were allocated within the Corporate Support budget to produce the Annual Report.
RISK IMPLICATIONS Legal: Council has an obligation under Section 72B of the Local Government Act, 1993 to hold their Annual General Meeting not later than 15 December in each year. Failure to do so will result in a breach of the Act.
ITEM 6.1
Page 6 Report to Annual General Meeting on 29 October 2012
CONCLUSION The Annual Report provides the detail of Council’s achievements in relation to the initiatives adopted in the 2011/12 Annual Plan and the Audited Financial Statements of the business transactions throughout the year.
ATTACHMENTS Nil
RECOMMENDATION That the 2012 Annual Report be adopted.
ITEM 6.1