Page 1 of 5 MINUTES OF A COMMUNITY SERVICES COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD AT THE EAST DEVONPORT RECREATION AND FUNCTION CENTRE ON MONDAY, 13 OCTOBER 2014 COMMENCING AT 6:00PM PRESENT:
Ald A L Rockliff (Chairman) Ald P G Hollister Ald A J Jarman Ald L M Laycock Ald S L Martin Ald W P Wilson
Aldermen in Attendance: Ald J T Keay Ald L M Perry Council Officers: General Manager, P West Executive Manager Community Services, E Ewins Development and Health Services Manager, B May Manager Marketing & Promotion, S Jones Manager Community Partnerships, L Jackson
1.0 APOLOGIES There were no apologies received.
2.0 DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0 PROCEDURAL 3.1
PUBLIC QUESTION TIME 3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public Nil 3.1.3 Questions without notice from the public MR FRANK WEBB - 165 WINSPEARS ROAD, EAST DEVONPORT Mr Webb stated that according to figures the Bass Strait Maritime Centre will lose over $2M during the next five years and wanted to know what strategies Council had to address this. The General Manager responded that Council is looking to improve the operating results of all of its services, however as a number of Council facilities and programs were community services there were limitations on reducing operating costs.
3.2
QUESTIONS ON NOTICE FROM ALDERMEN Nil
3.3
NOTICE OF MOTIONS Nil
Minutes of Community Services Committee meeting held 13 October 2014
Page 2 of 5
4.0 COMMUNITY SERVICES REPORTS 4.1
MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D341015) CSC 9/14 RESOLUTION MOVED: Ald Martin SECONDED: Ald Jarman That it be recommended to Council that the combined minutes of Controlling Authorities, Working Groups and Special Committees be received, and Council: 1.
investigate the removal (and cost of removal) of tea trees at the northern end of the Devonport Tennis Club; following which Council will consider the matter further.
2.
endorse the advice from the Maidstone Park Management Controlling Authority regarding the denial of the request for a dog exercise area within the fenced baseball diamond at Maidstone Park;
3.
note the advice from the Maidstone Park Management Controlling Authority in regards to an indoor bowls facility concept and refer this information to the Council Strategic Sport and Recreation Special Committee;
4.
note the advice of the Eastern Shore Special Committee that consideration be given to future promotion of LIVING CITY dependent upon requirements and budget considerations;
5.
appoint Josephine Kelly as Chairperson of the Devonport Regional Gallery Special Committee;
6.
based on the recommendation of the Devonport Regional Gallery Special Committee, purchase two works to add to the Permanent Collection: Lisa Garland, Sheoaks (2010), and Colin Langridge, Not Knowing I.
Ald A L Rockliff Ald A J Jarman Ald S L Martin
For √ √ √
Against Ald P G Hollister Ald L M Laycock Ald W P Wilson
For √ √ √
Against
CARRIED UNANIMOUSLY 4.2
APPOINTMENT OF MUNICIPAL AND DEPUTY CO-ORDINATOR - EMERGENCY MANAGEMENT (D342269) CSC 10/14 RESOLUTION MOVED: Ald Martin SECONDED: Ald Laycock That it be recommended to Council that the report of Community Partnerships Manager Community Services be received and noted and Council: 1.
in accordance with Section 23 of the Emergency Management Act 2006, Community Partnerships Manager (Lester Jackson) be nominated for the position of Municipal Coordinator and Risk Management
Minutes of Community Services Committee meeting held 13 October 2014
Page 3 of 5 Coordinator (Karen Stone) be nominated for the position of Deputy Municipal Coordinator for the Devonport City Council area; 2.
advise the State Controller, State Emergency Services of Council’s Emergency Management nominations.
Ald A L Rockliff Ald A J Jarman Ald S L Martin
For √ √ √
Against Ald P G Hollister Ald L M Laycock Ald W P Wilson
For √ √ √
Against
CARRIED UNANIMOUSLY 4.3
ENERGY EFFICIENCY STRATEGY - YEAR ONE STATUS (D342921) CSC 11/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Hollister That it be recommended to Council that the report of the Sustainable Communities Manager be received and Council note the status of actions listed in the Devonport Energy Efficiency Strategy. Ald A L Rockliff Ald A J Jarman Ald S L Martin
For √ √ √
Against Ald P G Hollister Ald L M Laycock Ald W P Wilson
For √ √ √
Against
CARRIED UNANIMOUSLY 4.4
BASS STRAIT MARITIME CENTRE SIGNIFICANCE ASSESSMENT (D342950) CSC 12/14 RESOLUTION MOVED: Ald Hollister SECONDED: Ald Laycock That it be recommended to Council that the report of the Community Partnerships Manager regarding the Bass Strait Maritime Centre Significant Assessment Report be received and noted and that Council: 1.
consider the recommendations included within the Report conjunction with its annual planning and budget estimates process.
2.
refer the draft Collection Policy to the Maritime and Heritage Special Committee for review and advice.
Ald A L Rockliff Ald A J Jarman Ald S L Martin
For √ √ √
Against Ald P G Hollister Ald L M Laycock Ald W P Wilson
For √ √ √
in
Against
CARRIED UNANIMOUSLY 4.5
FINANCIAL ASSISTANCE TO COMMUNITY ORGANISATIONS WORKING GROUP (D343090) CSC 13/14 RESOLUTION MOVED: Ald Martin SECONDED: Ald Jarman
Minutes of Community Services Committee meeting held 13 October 2014
Page 4 of 5 That it be recommended to Council that the report of the Sustainable Communities Manager be received and noted and that Council: 1.
receive the unconfirmed minutes of the Financial Assistance to Community Organisations Working Group held 29 September 2014; and
2.
in line with the recommendations of the Financial Assistance to Community Organisations Working Group approve the following Sporting Small Grants as listed: Organisation
Amount Requested ($)
Project Title
Cradle Coast Aquatic Club
Equipment Storage Trolley
1,134
Cradle Coast Triathlon and Multisport
Replacement of Stolen Equipment
3,000
Devonport Bowls & Croquet Club Inc
Indoor Bowls and Croquet Equipment
1,227
Devonport Judo Club
Crash Mat Project
Devonport Little Athletics Centre
PA System
2,500
Devonport Tennis Club
Replacement of Umpire Chairs and Court Seating
1,500
East Devonport Football Club Inc
Project Defib
1,000
East Devonport Tennis Club Inc
Window Frames Painting
500
720
Total
3.
A
11,581
in line with the recommendations of the Financial Assistance to Community Organisations Working Group decline the request from GC Services Inc to waive permit fees for a proposed extension at their premises at 62 Tarleton Street, East Devonport.
Ald A L Rockliff Ald A J Jarman Ald S L Martin
For √ √ √
Against Ald P G Hollister Ald L M Laycock Ald W P Wilson
For √ √ √
Against
CARRIED UNANIMOUSLY 4.6
BASS HIGHWAY SIGNAGE (D343113) RECOMMENDATION MOVED: Ald Laycock SECONDED: Ald Hollister That it be recommended to Council in relation to the outdated Bass Highway tourism signage that Council endorse the proposed design and proceed with installation.
Minutes of Community Services Committee meeting held 13 October 2014
Page 5 of 5 PROCEDURAL MOTION CSC 14/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Hollister It be recommended to Council that the matter be deferred pending a workshop being held. Ald A L Rockliff Ald A J Jarman Ald S L Martin
For √ √ √
Against Ald P G Hollister Ald L M Laycock Ald W P Wilson
For √ √ √
Against
CARRIED UNANIMOUSLY 4.7
DEVELOPMENT AND HEALTH SERVICES REPORT (D343295) CSC 15/14 RESOLUTION MOVED: Ald Martin SECONDED: Ald Hollister That it be recommended to Council that the report of the Development and Health Services Manager be received and Council note the activities of the Development and Health Services Department during August and September 2014. Ald A L Rockliff Ald A J Jarman Ald S L Martin
For √ √ √
Against Ald P G Hollister Ald L M Laycock Ald W P Wilson
For √ √ √
Against
CARRIED UNANIMOUSLY 4.8
COMMUNITY SERVICES REPORT - OCTOBER 2014 (D338488) CSC 16/14 RESOLUTION MOVED: Ald Jarman SECONDED: Ald Laycock That it be recommended to Council that the report of the Executive Manager Community Services be received and Council note the activities of the Community Services Department during August and September 2014. Ald A L Rockliff Ald A J Jarman Ald S L Martin
For √ √ √
Against Ald P G Hollister Ald L M Laycock Ald W P Wilson
For √ √ √
Against
CARRIED UNANIMOUSLY
5.0 CLOSURE There being no further business the Chairman declared the meeting closed at 6:20pm.
Minutes of Community Services Committee meeting held 13 October 2014