Page 1 of 6 MINUTES OF A COMMUNITY SERVICES COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 15 FEBRUARY 2016 COMMENCING AT 6:00PM PRESENT:
Ald A L Rockliff (Chairman) Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald S L Martin
Aldermen in Attendance: Ald C D Emmerton Ald J F Matthews Council Officers: General Manager, P West Executive Manager Corporate, Community & Business, S Crawford Community and Cultural Development Manager, B de Jong Marketing, Tourism and Recreation Manager, S Jones Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. 1.0
APOLOGIES There were no apologies received.
2.0
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
PROCEDURAL 3.1 3.1.1
PUBLIC QUESTION TIME QUESTIONS ON NOTICE FROM THE PUBLIC
Nil 3.1.2
QUESTION WITHOUT NOTICE FROM THE PUBLIC
Nil 3.2
QUESTIONS FROM ALDERMEN
Nil
3.3 NOTICES OF MOTION Nil
Minutes of Community Services Committee meeting held 15 February 2016
Page 2 of 6
4.0 COMMUNITY SERVICES REPORTS 4.1
DEVONPORT GYMNASTICS CLUB (D376304) CSC 18/16 RESOLUTION MOVED: SECONDED:
Ald Martin Ald Jarman
That it be recommended to Council that it agrees to lease an area of land in Bay Drive to the Devonport Gymnastics Club for the purpose of building a new regional gymnastics centre subject to: 1.
the Club acknowledging that Council’s financial commitment to the project will be limited to the provision of land at Maidstone Park;
2.
funding for the construction of the facility be provided by the Devonport Gymnastics Club (which may include Government Grants, Donations, etc.);
3.
the Club successfully obtains appropriate planning and building approvals for the project; and
4.
the term of the lease commence at two years with no extension if the project does not substantially proceed during that time
Ald Rockliff Ald Goodwin Ald Jarman
For
Against Ald Keay Ald Laycock Ald Martin
For
Against
CARRIED UNANIMOUSLY 4.2
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING (D400871) CSC 19/16 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Martin
That it be recommended to Council that; 1.
the minutes of the Sport and Recreation Strategic Special Committee be received and noted; and
2.
that Council consider including provision in the 2016-2017 Capital Budget for:
Byard Park Shade Structures (from FUTURE Public Open Space & Recreation Prioritisation Projects to 2016-2017 Safety Projects). This project is subject to a successful funding application for $80K through the Sport & Recreation Tasmania Major Grant Program;
Devonport Recreation Centre Paving and Landscaping in front of Youth Centre (from FUTURE to 2016-2017 Safety Projects). Change cost allocation from $13K to $20K as the project was costed several years ago; and
Devonport Recreation Centre upgrade facilities (new project) $69K – 2016-2017 Prioritisation Projects.
Minutes of Community Services Committee meeting held 15 February 2016
Page 3 of 6 Ald Rockliff Ald Goodwin Ald Jarman
For
Against
For
Ald Keay Ald Laycock Ald Martin
Against
CARRIED UNANIMOUSLY 4.3
MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING (D400874) CSC 20/16 RESOLUTION MOVED: SECONDED:
Ald Keay Ald Jarman
That it be recommended to Council that: 1.
The minutes of the Community Development Committee be received and noted;
2.
Council by absolute majority overturn it previous decision and now determine not to proceed with the installation of Playground Equipment in the Rooke Street Mall; and
3.
Council by absolute majority overturn its previous decision and now determine to provide the capital funding for the East Devonport Bike Safety Park by transferring the previous 2015/16 capital works allocation of $80,000 for the Mall Playground Equipment to this project. For
Ald Rockliff Ald Goodwin Ald Jarman
Against
Ald Keay Ald Laycock Ald Martin
Strategic
For
Special
Against
CARRIED
4.4
MINUTES OF THE ARTS CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE MEETING (D400875) CSC 21/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Laycock
That it be recommended to Council that the minutes of the Arts, Culture and Tourism Strategic Special Committee be received and noted. Ald Rockliff Ald Goodwin Ald Jarman
For
Against Ald Keay Ald Laycock Ald Martin
For
Against
CARRIED UNANIMOUSLY
Minutes of Community Services Committee meeting held 15 February 2016
Page 4 of 6 4.5
PROPOSED LEASE OF COUNCIL LAND TO OPTUS PTY TELECOMMUNICATIONS TOWER AT DEVONPORT OVAL (D401032)
LTD
FOR
CSC 22/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Martin
That it be recommended to Council in relation to the proposal to lease land to Optus Pty Ltd for a telecommunications tower at the Devonport Oval that the General Manager be authorised to finalise a lease agreement subject to planning approval being obtained. Ald Rockliff Ald Goodwin Ald Jarman
For
Against
For
Ald Keay Ald Laycock Ald Martin
Against
CARRIED UNANIMOUSLY 4.6
CHRISTMAS AND NEW YEARS EVE EVENTS REVIEW (D404927) CSC 23/16 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Jarman
That it be recommended to Council that the report relating to Christmas events and New Year’s Eve be received and noted and that Council acknowledge changes to the operational delivery model of both events to potentially further reduce the financial impact on Council running these events and improve the consumer experience. Ald Rockliff Ald Goodwin Ald Jarman
For
Against Ald Keay Ald Laycock Ald Martin
For
Against
CARRIED UNANIMOUSLY 4.7
SPONSORSHIP POLICY (D405279) CSC 24/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Martin
That it be recommended to Council that the amended Sponsorship Policy with the following changes to the wording at Section 5:
Naming rights are limited to sports grounds, pavilions or public buildings only or a specific area/portion within a reserve, but not the entire reserve
In the case where naming rights are proposed and accepted for an entire reserve, the naming convention would be “(VENUE) PROUNDLY SPONSORED BY (SPONSORS NAME)” or “(VENUE) SPONSORED BY (SPONSOREDS NAME)”
be adopted with immediate effect.
Minutes of Community Services Committee meeting held 15 February 2016
Page 5 of 6 For
Ald Rockliff Ald Goodwin Ald Jarman
Against
For
Ald Keay Ald Laycock Ald Martin
Against
CARRIED UNANIMOUSLY 4.8
MERSEY COMMUNITY CARE - REQUEST FOR FINANCIAL ASSISTANCE (D405802) MOTION MOVED: SECONDED:
Ald Goodwin Ald Martin
That it be recommended to Council that in relation to the request from Mersey Community Care for financial assistance towards the purchase of a motor vehicle for the service that Council: 1.
decline the request on the basis that the programs offered by Mersey Community Care are clearly the responsibility of both the State and Federal Governments and a contribution from Council would be a clear case of ‘cost-shifting’;
2.
write to the responsible Ministers in both the State and Federal Governments in support of Mersey Community Care’s plight with their ageing vehicle fleet.
PROCEDURAL MOTION CSC 25/16 Motion MOVED: SECONDED:
Ald Jarman Ald Keay
That it be recommended to Council that the matter be deferred pending discussion at a future workshop. Ald Rockliff Ald Goodwin Ald Jarman
For
Against
For
Ald Keay Ald Laycock Ald Martin
Against
CARRIED UNANIMOUSLY 4.9
COMMUNITY SERVICES REPORT - FEBRUARY 2016 (D403956) CSC 26/16 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Jarman
That it be recommended to Council that the Community Services report be received and noted. Ald Rockliff Ald Goodwin Ald Jarman
For
Against Ald Keay Ald Laycock Ald Martin
For
Against
CARRIED UNANIMOUSLY
Minutes of Community Services Committee meeting held 15 February 2016
Page 6 of 6 5.0
CLOSED SESSION CSC 27/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Martin
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 the following items be dealt with in Closed Session: Item No 5.1
Local Government Matter (Meeting Procedures) Regulations 2015 Reference Bass Strait Maritime Centre Cafe 15(2)(b) Lease
Ald Rockliff Ald Goodwin Ald Jarman
For
Against Ald Keay Ald Laycock Ald Martin
For
Against
CARRIED UNANIMOUSLY The Chairman adjourned the meeting at 6:42pm to reconvene in Closed Session at 6:44pm The Committee moved out of Closed Session at 6:45pm. There being no further business on the open agenda the Chairman declared the meeting closed at 6:45pm.
Minutes of Community Services Committee meeting held 15 February 2016