Page 1 of 16 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET, DEVONPORT ON MONDAY, 15 DECEMBER 2014 COMMENCING AT 6:30PM Meeting Open Session Closed Session Total PRESENT:
From 6:30pm 8:07pm
To 8:07pm 8:47pm
Time Occupied 1 hour 37 minutes 30 minutes 2 hours 7 minutes
Ald S L Martin (Mayor) in the Chair Ald A L Rockliff (Deputy Mayor) Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald J F Matthews Ald L M Perry
Council Officers: General Manager, P West Deputy General Manager, M Atkins Executive Manager Corporate and Business, S Crawford Executive Manager Community Services, E Jones 1.0
APOLOGIES There were no apologies received for the meeting:
2.0
DECLARATIONS OF INTEREST Alderman Ald Emmerton
3.0
Agenda Item 9.6
Subject Gran’s Van – request for assistance
PUBLIC QUESTION TIME 3.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D348148) The responses to questions from Mr David Renoden and Mr Douglas Janney at the November Council meeting were noted.
3.2
QUESTIONS ASKED AT THIS MEETING JARROD NASIUKIEWICZ - 187 STEELE STREET, DEVONPORT Devonport City Council at the ordinary meeting held 20 October 2014 resolved unanimously to restrict parking in the Sorell Street Laneway and resolved unanimously to seal and provide adequate drainage on the southern side of the Sorell Street Laneway. A small Committee met on 8 December 2014 and overturned Council’s unanimous decision to restrict parking in the Sorell Street Laneway. My question to Council is: In accordance with Resolution 269/14 What date will the seal be provided and drainage on the southern side of the Sorell Street Laneway?
Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 2 of 16 Response The Mayor advised that when the matter was previously considered by Council the seal and drainage aspects were referred to the Forward Capital Works Program and therefore would be considered as part of future budget deliberations. 4.0
CONFIRMATION OF MINUTES 4.1
COUNCIL MEETING - 24 NOVEMBER 2014 296/14 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Perry
That the minutes of the Council meeting held on 24 November 2014 previously as circulated be confirmed. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 5.0
WORKSHOPS & BRIEFING SESSIONS 5.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D349488) 297/14 RESOLUTION MOVED: SECONDED:
Ald Matthews Ald Laycock
That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information be noted. Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 6.0
PLANNING AUTHORITY MATTERS There were no matters to be considered.
7.0
NOTICES OF MOTION There were no Notices of Motion to consider.
Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 3 of 16 8.0
MAYORAL REPORT 8.1
MAYOR'S MONTHLY REPORT (D349648) 298/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Goodwin
That the Mayor’s monthly report be received and noted. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against
For
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
Against
CARRIED UNANIMOUSLY 9.0
GENERAL MANAGER'S REPORTS 9.1
GENERAL MANAGER'S REPORT - DECEMBER 2014 (D342850) 299/14 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Goodwin
That the report of the General Manager be received and noted. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against
For
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
Against
CARRIED UNANIMOUSLY 9.2
PERSONAL INFORMATION PROTECTION POLICY (D346301) 300/14 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Rockliff
That the report of the Governance Coordinator in relation to the Personal Information Protection Policy be received and noted and Council: (a)
adopt the Personal Information Protection Policy with immediate effect; and
(b)
formally appoint the General Manager as its Privacy Officer under the provisions of the Personal Information Protection Act, 2004.
Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 4 of 16 For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 9.3
ELECTED MEMBERS' EXPENDITURE REPORT - SEPTEMBER TO NOVEMBER 2014 (D349428) 301/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Laycock
That the report advising of Mayoral and Aldermanic expenditure for the period covering September to November 2014 be received and noted. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 9.4
UNCONFIRMED MINUTES OF MEETING - AUDIT PANEL - 24 NOVEMBER 2014 (D348836) 302/14 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Rockliff
That Council: a)
receive and note the unconfirmed minutes of the Audit Panel meeting held on 24 November 2014; and
b)
agree to form a combined Audit Panel with the Central Coast Council and authorise the General Manager to advertise for members and progress the development of a combined Charter.
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 5 of 16 9.5
ROOKE STREET MALL IMPROVEMENTS (D349594) MOVED: SECONDED:
Ald Matthews Ald Emmerton
That Council note the information regarding the expenditure on the public WiFi project and remaining budget allocation for Rooke Street Mall Improvements; and undertake consultation with the Mall and CBD retailers and the general community on what they would like to see developed in the Rooke Street Mall and CBD prior to any further action being taken by Council. PROCEDURAL MOTION 303/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
The matter be deferred and referred to a Council Workshop. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against
For Ald Laycock Ald Matthews Ald Perry Ald Rockliff
Against
CARRIED
Ald Emmerton declared an interest in this agenda item left the meeting at 6:59pm. 9.6
GRAN'S VAN - REQUEST FOR ASSISTANCE (D349650) 304/14 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Goodwin
That Council contribute an amount of up to $2,750 towards the cost of external repairs and maintenance to be undertaken by Gran’s Van Association Inc. to the building at 108 Tarleton Street, East Devonport. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay Ald Laycock
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY Ald Emmerton returned to the meeting at 7:03pm. 9.7
PARKING METER TIME LIMITS (D349674) 305/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Perry
That Council in relation to the request at the Annual General Meeting to review the time limits for parking meters determine formally not to take any action at this stage. Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 6 of 16 For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED
9.8
COMMUNITY SERVICES COMMITTEE MEETING - 1 DECEMBER 2014 (D350038) 306/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Keay
That the minutes of the Community Services Committee held on Monday, 1 December 2014 be received and the recommendations contained therein be adopted. CSC 17/14
Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D347305)
CSC 18/14
Julie Burgess Annual Slipping & Survey Report (D347482)
CSC 19/14
Financial Assistance Grant 2013-14 Acquittals (D347755)
CSC 20/14
Devonport Jazz 2014 (D343093)
CSC 21/14
Terms of Reference and Guidelines for Section 24 Committees and Special Interest Groups (D348202)
CSC 22/14
Community Services Report - December 2014 (D338558)
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY EFFECTIVE DECISIONS OF THE COMMUNITY SERVICES COMMITTEE CONFIRMED BY COUNCIL CSC 17/14
Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D347305) That the combined minutes of Controlling Authorities, Working Groups and Special Committees be received.
CSC 18/14
Julie Burgess Annual Slipping & Survey Report (D347482) That it be recommended to Council that the report of the Community Partnerships Manager be received and that Council note that: 1.
an over expenditure of the Julie Burgess repairs and maintenance budget has occurred due to a fungal growth being identified during a routine inspection and survey by Marine and Safety Tasmania;
Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 7 of 16 2.
there is an ongoing investigation being undertaken by a molecular plant pathologist and the results will be advised to Council in due course; and
3.
the vessel will be slipped again in April 2015 to undertake a precautionary inspection to assess the condition of the hull and report on the performance of the protection that has been undertaken to date.
CSC 19/14
Financial Assistance Grant 2013-14 Acquittals (D347755) That it be recommended to Council that the report regarding Financial Assistance Grants 2013-14 Acquittals be received and noted.
CSC 20/14
Devonport Jazz 2014 (D343093) That it be recommended to Council that the report of the Marketing, Tourism and Recreation Manager be received and noted and that Council continue to deliver Devonport Jazz Festival 2015 in its current format.
CSC 21/14
Terms of Reference and Guidelines for Section 24 Committees and Special Interest Groups (D348202) That it be recommended to Council that the report of the Executive Manager Community Services relating to the terms of reference and guidelines for Special Committees and Interest Groups be received and Council: 1.
CSC 22/14
adopts the: (a)
Arts, Culture and Tourism Strategic Special Committee terms of reference
(b)
Community Development Committee terms of reference
(c)
Sport and Recreation Strategic Special Committee terms of reference
(d)
Learning Communities guidelines
(e)
Building Families Special Interest Group guidelines
(f)
Community Safety Special Interest Group guidelines
(g)
East Devonport Special Interest Group guidelines
(h)
Imaginarium Special Interest Group guidelines
(i)
Public Art Advisory Special Interest Group guidelines
(j)
Devonport Regional Gallery Special Interest Group guidelines
(k)
Devonport Maritime and Heritage Special Group guidelines
(l)
Devonport Food and Wine Festival Working Group guidelines
Strategic
Special
Interest
Special
Group
Interest
Community Services Report - December 2014 (D338558) That it be recommended to Council that the report of the Executive Manager Community Services be received and Council note the activities of the Community Services Department.
Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 8 of 16 9.9
INFRASTRUCTURE AND WORKS COMMITTEE MEETING - 8 DECEMBER 2014 (D350059) 307/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That the minutes of the Infrastructure and Works Committee held on Monday, 8 December 2014 be received and the recommendations contained therein be adopted. IWC 16/14
Tender Report - Contract 1278 Mersey Vale Burial System Design & Construct (D347521) (Approved under delegation)
IWC 17/14
Spirit of the Sea Level of Service (D343904) (refer to report on current agenda)
IWC 18/14
Turton Street - Report on One-Way Conversion Proposal (D346469)
IWC 19/14
Sorell Street Laneway Parking Restrictions - Summary of Resident Correspondence (D347203)
IWC 20/14
Development and Health Services Report (D348778)
IWC 21/14
Infrastructure and Works Report (D344858)
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
For
Against
For
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
Against
CARRIED UNANIMOUSLY EFFECTIVE DECISIONS OF THE INFRASTRUCTURE AND WORKS COMMITTEE CONFIRMED BY COUNCIL IWC 17/14
Spirit of the Sea Level of Service (D343904) Refer to Council resolution 316/14.
IWC 18/14
Turton Street - Report on One-Way Conversion Proposal (D346469) That it be recommended to Council that the report of the City Engineer regarding the conversion of Turton Street to one-way be received and noted and that:
IWC 19/14
1.
no changes be undertaken to the existing traffic and parking conditions in Turton Street; and
2.
a response be provided to the convenor of the petition advising of Council’s decision.
Sorell Street Laneway Parking Restrictions - Summary of Resident Correspondence (D347203) That it be recommended to Council that the report of the City Engineer regarding the Sorell Street laneway be noted and that Council due to residents’ concerns determine not proceed with the installation of parking restrictions in the Sorell Street laneway.
Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 9 of 16
9.10
IWC 20/14
Development and Health Services Report (D348778) That it be recommended to Council that the Development and Health Services report be received and noted.
IWC 21/14
Infrastructure and Works Report (D344858) That it be recommended to Council that the Infrastructure and Works report be received and noted.
BUDGET AIRLINE (D350166) 308/14 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Goodwin
That Council in relation to attracting a budget airline service to Devonport Airport: 1.
receive and note this report;
2.
remain committed to working with neighbouring councils, the State Government and Tas Ports in the future on growing the potential of the Devonport Airport including attracting a budget airline; and
3.
note that securing a budget airline for Devonport at this time is not a high priority for the Airline industry or the State Government’s Access Plan. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 10.0 CUSTOMERS AND COMMUNITY REPORTS 10.1
DEVONPORT COMMUNITY SAFETY STRATEGY (D348935) 309/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Jarman
That Council adopt the Devonport Community Safety Strategy 2015-2018. Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 10 of 16 10.2
FINANCIAL ASSISTANCE - CITY OF DEVONPORT LIONS CLUB (D347526) 310/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Perry
That Council: 1.
advise the City of Devonport Lions Club that it will provide $1500 in financial assistance towards the hire of the Devonport Recreation Centre to host the 2015 Brixhibition event; and
2.
financial support for future years funding will be considered in the 20152016 Economic Development and Events Sponsorship grants program. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 10.3
TIAGARRA SPECIAL INTEREST GROUP (D349781) 311/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Goodwin
That Council: 1.
establish the Tiagarra Special Interest Group and endorse guidelines;
2.
appoint Ald Rockliff (with Ald Jarman as Proxy) representative on the Tiagarra Special Interest Group.
3.
add to the membership section of the guidelines, Queen Victoria Museum, Circular Head Aboriginal Corporation and a local resident. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
as
For
Council’s
Against
CARRIED UNANIMOUSLY 11.0 TECHNICAL AND FINANCE REPORTS 11.1
TENDER REPORT CONTRACT 1280 WILLIAM STREET PAVEMENT RECONSTRUCTION (D349002) 312/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Emmerton
That Council, in relation to Contract 1280 – William Street Fourways Pavement Reconstruction: Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 11 of 16 a)
award the contract to Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $247,467.20;
b)
note that design and project management are estimated to cost $16,000.00;
c)
note that an allowance of $45,000 has been allocated for construction contingency;
d)
note that street parking in William Street will be impacted during the construction period with the loss of income estimated to be approximately $10,000 and
e)
waive parking fees in the Fourways car park for the period of construction. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against
For
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
Against
CARRIED UNANIMOUSLY 11.2
LIVING CITY UPDATE - DECEMBER 2014 (D349493) 313/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Matthews
That the report of the Deputy General Manager on the progress of LIVING CITY be received and noted. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against
For
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
Against
CARRIED UNANIMOUSLY 11.3
SUPPLY AND DELIVERY OF A LOADER (D349644) 314/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Emmerton
That the quotation from CJD Equipment Pty Ltd be accepted for: 1.
the supply of a Volvo L70F loader at the quoted sum of $271,223.00; and
2.
the trade-in price for the existing loader of $50,000.
Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 12 of 16 For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 11.4
FINANCE REPORT FOR NOVEMBER 2014 (D339976) 315/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That the Finance Report for November 2014 be received and noted. For
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 11.5
SPIRIT OF THE SEA LEVEL OF SERVICE (D350191) 316/14 RESOLUTION MOVED: SECONDED:
Ald Matthews Ald Perry
That it be recommended to Council that the report from the Infrastructure & Works Manager regarding the level of service to the ‘Spirit of the Sea’ statue be received and noted and Council accept the offer from the Lions Club of City of Devonport Inc to reinstate the infrastructure associated with the Statue. Noting the requirement to allocate additional funds in future budgets for operating and maintenance costs. For Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
Against
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED
12.0 CLOSED SESSION 317/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Laycock
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items be dealt with in Closed Session: Minutes of Devonport City Council ordinary meeting held 15 December 2014
Page 13 of 16
Item No
Matter
Local Government (Meeting Procedures) Regulations 2005 Reference
12.1
Applications for Leave of Absence
15(2)(i)
12.2
Citizen Awards - Australia Day 2015
15(2)(f)
12.3
Unconfirmed minutes - TasWater general 15(2)(f) meeting held on 13 November 2014 - Cradle Coast Authority Board Meeting held on 11 November 2014
12.4
LIVING CITY - Business Precinct Proposal
Ald Martin Ald Emmerton Ald Goodwin Ald Jarman Ald Keay
For
and
Professional 15(2)(e)
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY The Council moved into Closed Session at 8:07pm. The Council moved out of Closed Session at 8:47pm. There being no further business on the open agenda the Mayor declared the meeting closed at 8:47pm. Confirmed,
Chairman.
Minutes of Devonport City Council ordinary meeting held 15 December 2014