Page 3 of 10 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, ON MONDAY, 17 FEBRUARY 2014 COMMENCING AT 6:00PM PRESENT:
Ald G B Kent (Deputy Mayor) in the Chair Ald B L Cole Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson
Council Officers: General Manager, P West Assistant General Manager Customers and Community, E Ewins Assistant General Manager Technical and Finance, M Atkins Executive Manager Corporate Support, S Crawford Administration Officer, R Woolsey Development and Health Services Manager, B May 1.0
APOLOGIES 17/14 RESOLUTION Ald Laycock / Squibb That the apologies from the Mayor Ald SL Martin meeting be received and noted.
2.0
and Ald JT Keay for tonight's
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0 CLOSED SESSION 18/14 RESOLUTION Ald Cole / Jarman That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items be dealt with in Closed Session:
Item No
Matter
Local Government (Meeting Procedures) Regulations 2005 Reference
3.1
Applications for Leave of Absence
15(2)(i)
3.2
Unconfirmed minutes of Independent 15(2)(c)(e)&(f) Community Taskforce meeting held 28 January 2014
Minutes of Devonport City Council Ordinary Meeting held 17 February 2014
Page 4 of 10 AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
The open session of Council adjourned at 6.01pm to reconvene at 7.15pm. The open session of Council resumed at 7.15pm.
4.0 PUBLIC FORUM 4.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS There were no questions from January Council meeting that required a written response.
4.2
Questions asked at this meeting DOUGLAS JANNEY - 23 WATKINSON STREET, DEVONPORT (D320561) Maintenance Issues The subject matter of item 12.5 (Girdlestone Park Grandstand Roof) of today’s agenda is an indictment of the Council’s inadequate maintenance policies and practices. Q
What has the Council done since this matter was flagged some 3 years ago to upgrade its policies and practices to avoid the situation outlined in Agenda Item 12.5?
Response The Assistant General Manager Technical and Finance explained while not aware of the full history of maintenance on the grandstand at Girdlestone Park, he can confirm that Council is, where possible allocating funds to do appropriate maintenance on similar structures - an example being the Eric Webster stand which was recently sand blasted and repainted. CHERYL FISHER - 5 SKYLINE DRIVE, EAST DEVONPORT (D320559) I have a question to put forward to the Aldermen. What cost does the Devonport City Council put on the health, wellbeing and safety of their community members, particularly the 149 athletes, their siblings and families that attend Little Athletics at Girdlestone Park every week from October to March each year? Response The Assistant General Manager Technical and Finance advised that the question would be considered during debate of Agenda Item 12.5. 5.0
CONFIRMATION OF MINUTES 5.1
COUNCIL MEETING - 20 JANUARY 2014 21/14 RESOLUTION Ald Cole / Laycock That the minutes of the Council Meeting held on 20 January 2014 as previously circulated be confirmed. AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
Minutes of Devonport City Council Ordinary Meeting held 17 February 2014
Page 5 of 10
6.0 WORKSHOPS & BRIEFING SESSIONS 6.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D318781) 22/14 RESOLUTION Ald Rockliff / Goodwin That the report of the General Manager advising of Workshop Sessions held since the last Council meeting be received and the information therein be noted. AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
7.0 PLANNING AUTHORITY MATTERS There were no items to consider.
8.0 NOTICES OF MOTION 23/14 RESOLUTION Ald Laycock / Jarman That in accordance with Clause 10(5) of the Local Government (Meeting Procedures) Regulations 2005 Ald Perry be appointed Chairperson during deliberation of Agenda Item 8.1. AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
The Deputy Mayor vacated the Chair and Ald Perry took the Chair at 7.18pm. 8.1
EXTENSION OF DEVONPORT JAZZ FESTIVAL - NOTICE OF MOTION - ALD G B KENT (D319371) 24/14 RESOLUTION Ald Kent / Laycock That consideration be given to extending the duration of Devonport Jazz Festival calendar to a period of ten days commencing on the Friday night and then running through to the Sunday following the next Friday and that a Council officer’s detailed report be submitted to Council for approval at the March Council meeting on any additional expenditure necessary to facilitate the change. AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
The Deputy Mayor resumed the Chair at 7.25pm.
9.0 MAYORAL REPORT 9.1
MAYOR'S MONTHLY REPORT (D319388) 25/14 RESOLUTION Ald Wilson / Cole That the report advising of the Mayor’s meetings and functions for the month of January 2014 be received and noted.
Minutes of Devonport City Council Ordinary Meeting held 17 February 2014
Page 6 of 10 AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
10.0 GENERAL MANAGER'S REPORTS 10.1
PLANNING AUTHORITY COMMITTEE (D318910) 26/14 RESOLUTION Ald Wilson / Rockliff That the report of the General Manager regarding the establishment of a Planning Authority Committee be received and that Council determines that:
10.2
a)
by absolute majority to overturn its previous resolution (Min Ref 343/13) regarding the establishment of a Development Assessment Special Committee;
b)
in accordance with Section 23 of the Local Government Act 1993, Council establish a Planning Authority Committee for a trial period of six months;
c)
the Committee will consist of five Aldermen (Mayor Martin (Chair), Ald Goodwin, Ald Hollister, Ald Kent and Ald Wilson with Ald Squibb appointed as a proxy); and
d)
the Terms of Reference and Delegation of Authority as attached to this report govern the activities of the Committee.
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
GENERAL MANAGER'S REPORT - FEBRUARY 2014 (D319224) 27/14 RESOLUTION Ald Wilson / Goodwin That the report of the General Manager be received and noted.
10.3
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
LAND USE PLANNING AND APPROVALS ACT - DELEGATIONS (D319256) 28/14 RESOLUTION Ald Rockliff / Laycock That the report of the General Manager relating to the provision of planning delegations be received and Council (Planning Authority) determines that: (a)
in accordance with Section 6 of the Land Use Planning and Approvals Act 1993 the attached Instruments of Delegations be adopted with immediate effect; and
(b)
any previous planning delegations be revoked.
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
Minutes of Devonport City Council Ordinary Meeting held 17 February 2014
Page 7 of 10 10.4
ELECTED MEMBERS EXPENDITURE REPORT (D319497) 29/14 RESOLUTION Ald Perry / Cole That the report advising of Mayoral and Aldermanic expenditure for the month of January 2014 be received and noted.
10.5
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
STRATEGIC PLAN REVIEW (D319499) 30/14 RESOLUTION Ald Rockliff / Squibb That Council endorse the draft revised Strategic Plan and enter into a five week public consultation period in line with the engagement plan outlined in this report.
10.6
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
PETITION - PAY AS YOU LEAVE (PAYL) PARKING (D320033) 31/14 RESOLUTION Ald Goodwin / Jarman That Council receive the petition from the Devonport Chamber of Commerce and Industry relating to PAYL parking and note the matter is scheduled for workshop in late March 2014. AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
11.0 CUSTOMERS AND COMMUNITY REPORTS 11.1
MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D319095) 32/14 RESOLUTION Ald Squibb / Rockliff That Council receive the combined minutes of Controlling Authorities, Working Groups and Special Committees; and 1.
The Terms of Reference of the Devonport Recreation Centre Special Committee include an additional independent representative; and that Kim Robinson be appointed to the committee as an independent representative;
2.
Section 26 of the Devonport Maritime and Heritage Authority Rules be changed from Financial Statements to Special Purpose Financial Statements;
3.
The opening time of the Bass Strait Maritime Centre be changed from 9am to 10am immediately;
4.
$9,200 is paid to the National Trust from the 2013/14 Financial Assistance budget allocation for the ongoing operation of Home Hill for the 2013/2014 financial year;
5.
A report to consider a long term sustainable model for Home Hill is presented to the March 2014 Council meeting.
Minutes of Devonport City Council Ordinary Meeting held 17 February 2014
Page 8 of 10 6.
11.2
It be noted the minutes of the Bass Strait Maritime Centre did not include the financial report as stated.
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
DEVONPORT WEED STRATEGY - YEAR TWO PROGRESS (D319444) 33/14 RESOLUTION Ald Squibb / Goodwin That Council note the progress made on the Devonport Weed Strategy Action Plan.
11.3
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
DEALING WITH DIFFICULT CUSTOMERS POLICY (D319616) 34/14 RESOLUTION Ald Rockliff / Jarman That the report be received and the updated Dealing with Difficult Customers policy as attached to this report be adopted.
11.4
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
EAST DEVONPORT COMMUNITY PLAN (D319662) 35/14 RESOLUTION Ald Laycock / Perry That the report be received and the East Devonport Community Plan 20142019 be adopted and implemented.
11.5
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
FINANCIAL ASSISTANCE POLICY (D319858) 36/14 RESOLUTION Ald Goodwin / Perry That the report be received and the Financial Assistance policy be adopted. AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
12.0 TECHNICAL AND FINANCE REPORTS 12.1
TENDER REPORT CONTRACT 1260 WILLIAM STREET CATCHMENT STAGE 3 (D317399) 37/14 RESOLUTION Ald Wilson / Rockliff That Council accept the tender for contract 1260 - “William Street Catchment Stage 3” from Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $162,754.30 excluding GST. AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry,
Minutes of Devonport City Council Ordinary Meeting held 17 February 2014
Page 9 of 10 Rockliff, Squibb and Wilson NOES: 12.2
Nil
STONY RISE ROAD INFRASTRUCTURE UPDATE (D318575) 38/14 RESOLUTION Ald Goodwin / Jarman That the information regarding the upgrading of Stony Rise Road be noted.
12.3
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
CAPITAL WORKS REPORT (D319070) 39/14 RESOLUTION Ald Goodwin / Cole That Council note:
12.4
1.
The progress report for the 2013/2014 capital works program; and
2.
That the East Devonport Fitness Equipment and the Lovett Street Soccer Goal Mouth Synthetic Turf projects are unlikely to proceed in the current 2013/14 program.
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
PARKING TICKET MACHINES - CREDIT CARD FACILITIES (D319410) 40/14 RESOLUTION Ald Goodwin / Squibb That the report on the installation of the new parking ticket machines be received and that Council determines that a 20¢ fee be imposed for all credit card transactions.
12.5
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
GIRDLESTONE PARK GRANDSTAND ROOF (D319493) MOTION Ald Rockliff / Hollister That Council: 1.
receive the report relating to the Girdlestone park grandstand; and
2.
proceed with option A as per the report.
PROCEDURAL MOTION 41/14 RESOLUTION Ald Laycock / Wilson The matter be deferred pending a workshop being held.
12.6
AYES:
Aldermen Kent, Goodwin, Hollister, Jarman, Laycock, Perry, Squibb and Wilson
NOES:
Aldermen Cole and Rockliff
PUBLIC LIGHTING STRATEGY (D319494) 42/14 RESOLUTION Ald Jarman / Cole That Council endorse the draft Devonport City Council Public Lighting
Minutes of Devonport City Council Ordinary Meeting held 17 February 2014
Page 10 of 10 Strategy for public exhibition.
12.7
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
FINANCE REPORT FOR JANUARY 2014 (D319506) 43/14 RESOLUTION Ald Goodwin / Rockliff That the Finance Report for January 2014 be noted.
12.8
AYES:
Aldermen Kent, Cole, Goodwin, Hollister, Jarman, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
VIETNAM VETERAN'S MEMORIAL WALL (D319895) MOTION Ald Laycock / Perry That Council approve the request by the Vietnam Veterans Association of Australia – Devonport and Districts Sub Branch to place the names of deceased Vietnam Veterans on the memorial wall at Aitken Head Point subject to: 1.
clarification of the Mersey-Leven regional boundary;
2.
the development of suitable installation guidelines;
3.
Council receiving written support for the proposal from all RSL Clubs in the Mersey- Leven region and the Tasmanian state body of the Vietnam Veterans Association of Australia; and
4.
Council not incurring any costs as a result of the proposal.
AYES:
Aldermen Goodwin, Laycock, Perry, Rockliff and Squibb
NOES:
Aldermen Cole, Hollister, Jarman, Kent and Wilson
The motion was LOST. There being no further business on the agenda the Deputy Mayor declared the meeting closed at 8.46pm. Confirmed
Chairman
Minutes of Devonport City Council Ordinary Meeting held 17 February 2014