Page 1 of 12 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 18 JANUARY 2016 COMMENCING AT 6:30PM Meeting Open Session Closed Session Total PRESENT:
From 6:30pm 7:16pm
To 7:15pm 7:31pm
Time Occupied 45 minutes 15 minutes 1 hour
Ald S L Martin (Mayor) Ald A L Rockliff (Deputy Mayor) Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock Ald J F Matthews Ald L M Perry
Council Officers: General Manager, P West Deputy General Manager, M Atkins Executive Manager Corporate, Community and Business, S Crawford Development Manager, B May Governance Coordinator, K Hampton Senior Environmental Health Officer, K Welsh (until 7:09pm) Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. 1.0
APOLOGIES The following apology was received for the meeting. Ald Emmerton
2.0
Leave of Absence
DECLARATIONS OF INTEREST The following Declaration of Interest was advised: Ald Matthews
3.0
8.3
Steele Street Car Park
PROCEDURAL 3.1 3.1.1
CONFIRMATION OF MINUTES COUNCIL MEETING - 21 DECEMBER 2015 01/16 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Laycock
That the minutes of the Council meeting held on 21 December 2015 as circulated be confirmed. Minutes of Devonport City Council ordinary meeting held 18 January 2016
Page 2 of 12 For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 3.2 3.2.1
PUBLIC QUESTION TIME RESPONSES TO QUESTIONS RAISED AT PRIOR MEETINGS 02/16 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Matthews
That Council note the responses to questions from the December Council meeting. Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 3.2.2
QUESTIONS ON NOTICE FROM THE PUBLIC
Nil 3.2.3
QUESTION WITHOUT NOTICE FROM THE PUBLIC
TREVOR SMITH - 7 GLEN COURT, DEVONPORT Q1
Now that City First has withdrawn from its bid to run the LIVING CITY Conference Centre, has the Council organised to have a new operator to take up the lease??? With construction set to start soon, will the ratepayers of Devonport be left with a white elephant??? I have not seen any expressions of interest in the local media for the conference facility.
Q2
In regards to question 3, at last month’s Council meeting, I asked for you to print the dates of Council meetings for the next 12 months, on the Rates Notice. The answer that I received does not answer my question!!! This requirement would notify all ratepayers in advance when meetings will be held!! Not every ratepayer is on social media and has a computer, and the Council knows this fact too well!!! Are you too afraid, that the ratepayers of Devonport will have notice of Council meetings, and this is the reason why you have decided to only advertise once a year in the media!!! I also noticed that you put the annual meeting notice in Wednesdays paper, when most readers don’t buy the paper instead of a Saturday!!!
Q3
Could you please tell me when I’m going to get my copy of the Devonport Parking Strategy 2015, as I asked for a copy back in October 2015??? Is this going to be the norm, as far as giving information to the Ratepayers on
Minutes of Devonport City Council ordinary meeting held 18 January 2016
Page 3 of 12 Devonport??? I’m sure you would be much more prompt, with the developers of the LIVING CITY Project. Response The Mayor advised that the questions were taken on notice and a response will be provided in writing. 3.3
QUESTIONS FROM ALDERMEN
Nil
3.4 NOTICES OF MOTION Nil 4.0
PLANNING AUTHORITY MATTERS There were no items to consider as a Planning Authority.
5.0 REPORTS 5.1
UNCONFIRMED MINUTES - CRADLE COAST AUTHORITY - REPRESENTATIVES MEETING AND ANNUAL GENERAL MEETING - 26 NOVEMBER 2015 (D398744) 03/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That the unconfirmed minutes of the Cradle Coast Authority Representatives meeting and the Annual General Meeting which were held on 26 November 2015 be received and noted. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 5.2
LIVING CITY REFERENCE GROUP MINUTES 18 DECEMBER 2015 (D400176) 04/16 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Perry
That the minutes of the LIVING CITY Reference Group be received and noted. Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 18 January 2016
Page 4 of 12 5.3
GENERAL MANAGER'S DELEGATIONS (D395773) 05/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That Council: 1.
pursuant to Section 22(1) of the Local Government Act 1993 delegates the functions and powers as outlined in the attached document to the General Manager (or any officer acting in that capacity); and
2.
authorise that those powers and functions may be sub-delegated by the General Manager pursuant to Section 64 of the Local Government Act 1993. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against
For
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
Against
CARRIED UNANIMOUSLY 5.4
DOG MANAGEMENT POLICY (D399608) 06/16 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Jarman
That Council: 1.
endorse the draft Dog Management Policy 2016;
2.
release the draft for public consultation purposes for a period of 21 days;
3.
providing no major issues are identified as part of the consultation authorise the General Manager to finalise and publish the Dog Management Policy 2015 by 1 March 2016. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 5.5
PROPOSED AMENDMENT TO PARKING BY-LAW NO. 1 OF 2013 (D399984) 07/16 RESOLUTION MOVED: SECONDED:
Ald Matthews Ald Laycock
That Council determine to amend its Parking By-Law No 1 of 2013 to enable parking infringement charges to be rounded down to the nearest dollar.
Minutes of Devonport City Council ordinary meeting held 18 January 2016
Page 5 of 12 For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against
For
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
Against
CARRIED UNANIMOUSLY 5.6
BUILDING REGULATORY FRAMEWORK REVIEW (D400208) 08/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Keay
That the report of the Development and Health Services Manager regarding the Building Regulatory Framework Review be received and noted and that Council: 1.
refer the comments outlined in the summary to the Local Government Association of Tasmania for inclusion in a sector wide consolidated response; and
2.
provide its own submission to the Minister in line with the comments included within this report. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 5.7
SHARED SERVICES - CRADLE COAST REGION (D401206) 09/16 RESOLUTION MOVED: SECONDED:
Ald Matthews Ald Rockliff
That the report of the General Manager relating to the proposed Shared Services Study in the Cradle Coast Region be received and noted and that Council: 1.
endorse the Memorandum of Understanding (MOU) between the Tasmanian Government and the nine Cradle Coast Councils to formalise the arrangements for the development of a feasibility study regarding a strategic shared services initiative between all Cradle Coast Councils;
2.
endorse the Project Steering management of the MOU, being:
Committee
responsible
for
Mayor Anita Dow, Burnie City Council Mayor Jan Bonde, Central Coast Council Mayor Duncan McFie, King Island Council Paul West, General Manager, Devonport City Council Michael Stretton, General Manager, Waratah-Wynyard Council Brett Smith, CEO, Cradle Coast Authority;
Minutes of Devonport City Council ordinary meeting held 18 January 2016
the
Page 6 of 12 3.
note that the estimated cost of the proposed feasibility study has been set at a maximum $200,000 and is conditional upon a 50 per cent State Government contribution; and
4.
agree to contribute Devonport Council’s share of the project cost on the same formula used to determine Cradle Coast Authority subscriptions. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED
5.8
2016 PARKING STRATEGY (D402446) 10/16 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Goodwin
That Council in relation to the 2016 Parking Strategy: 1.
Place the draft Strategy on public exhibition until close of business Thursday 11 February 2016 with a final report to be presented to Council for formal consideration and adoption at the February 2016 meeting; and
2.
Note the comments and data relating to the community consultation undertaken in September 2015. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 5.9
FINANCE REPORT FOR DECEMBER 2015 (D400308) 11/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That the Finance Report for December 2015 be received and noted. Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY Karen Welsh left the meeting at 7:09pm.
Minutes of Devonport City Council ordinary meeting held 18 January 2016
Page 7 of 12
6.0 INFORMATION 6.1
MAYOR'S MONTHLY REPORT (D400014) 12/16 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Rockliff
That the Mayor’s monthly report be received and noted. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against
For
Ald Laycock Ald Matthews Ald Perry Ald Rockliff
Against
CARRIED UNANIMOUSLY 6.2
GENERAL MANAGER'S REPORT - JANUARY 2016 (D394826) 13/16 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Matthews
That the report of the General Manager be received and noted. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY
7.0 SECTION 23 COMMITTEES 7.1
PLANNING AUTHORITY COMMITTEE MEETING - 11 JANUARY 2016 (D401667) 14/16 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Rockliff
That the minutes of the Planning Authority Committee meeting held on Monday, 11 January 2016 be received and the recommendations contained therein be noted. PAC 01/16
PA2015.0152 - Residential (Pool Enclosure) - assessment against performance criteria under Clause 13.4.1, 13.4.2 and 13.4.3 - 195 Tugrah Road Tugrah (approved under delegation)
Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 18 January 2016
Page 8 of 12 DELEGATED DECISIONS OF THE PLANNING AUTHORITY COMMITTEE NOTED BY COUNCIL PAC 1/16
PA2015.0152 - Residential (Pool Enclosure) - assessment against performance criteria under Clause 13.4.1, 13.4.2 and 13.4.3 - 195 Tugrah Road Tugrah That Council, pursuant to the provisions of the Devonport Interim Planning Scheme 2013 and Section 57 of the Land Use Planning and Approvals Act 1993, approve application PA2015.0152 and grant a Permit to use and develop land identified as 195 Tugrah Road, Tugrah for the following purposes:
Residential (pool enclosure) – assessment against performance criteria under Clause 13.4.1, 13.4.2 and 13.4.3
Subject to the following conditions:
8.0
1.
The Use and Development is to proceed generally in accordance with the submitted plans referenced as ‘Proposed Pool Enclosure’ – Project No. 15-251 (DWG. 101105) by Lachlan Walsh Design, copies of which are attached and endorsed as documents forming part of this Planning Permit.
2.
The developer is to have the existing on-site waste water management system re-assessed and a new on-site waste water report undertaken by a suitably qualified person if the pool enclosure results in the generation of additional waste water loadings. This report is to be submitted with the Building Application.
3.
The developer is to ensure that the emptying of the pool and any backwash water when required is not directed to the existing on-site waste water management area.
4.
The developer is to ensure that backwash from the proposed pool is not to be connected to the AWTS or the irrigation area unless approved by a suitably qualified onsite waste water designer.
CLOSED SESSION 15/16 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Keay
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 the following items be dealt with in Closed Session: Item No 8.1 8.2
Local Government Matter (Meeting Procedures) Regulations 2015 Reference Application for Leave of Absence 15(2)(i) Unconfirmed Minutes - Cradle 15(2)(g) Coast Authority - Board Meeting - 8 December 2015 and Dulverton
Minutes of Devonport City Council ordinary meeting held 18 January 2016
Page 9 of 12
8.3
Regional Waste Management Authority - Board Meeting - 18 December 2015 Steele Street Car Park 15(2)(f)
Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Laycock Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY The Mayor adjourned the meeting at 7:15pm to reconvene in Closed Session at 7:16pm. The Council moved out Closed Session at 7:31pm. Council resumed in open session at 7:31pm. CLOSURE There being no further business on the agenda the closed session was declared closed at 7:31pm. Confirmed
Chairman
Minutes of Devonport City Council ordinary meeting held 18 January 2016