Page 4 of 16 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, ON MONDAY, 19 MAY 2014 COMMENCING AT 6:00PM PRESENT:
Ald S L Martin (Mayor) Ald G B Kent (Deputy Mayor) Ald G F Goodwin Ald P G Hollister Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W P Wilson
Council Officers: General Manager, P West Assistant General Manager Customers and Community, E Ewins Assistant General Manager Technical and Finance, M Atkins Executive Manager Corporate Support, S Crawford 1.0
APOLOGIES The following apologies were received for the meeting: Ald Cole Ald Squibb Ald Jarman
2.0
Leave of Absence Apology Apology
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0 CLOSED SESSION 97/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Laycock That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following be dealt with in Closed Session:
Item No 3.1 3.2 3.3 3.4
Local Government (Meeting Procedures) Matter Regulations 2005 Reference Applications for Leave of Absence 15(2)(i) Unconfirmed minutes of the Cradle Coast 15(2)(f) Authority Board meeting held on 8 April 2014 Unconfirmed minutes of meeting - Audit 15(2)(f) Committee - 28 April 2014 Unconfirmed minutes of Independent 15(2)(f) Community Taskforce meeting held 6 May 2014
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 5 of 16 FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY The open session of Council adjourned at 6:01pm to reconvene at 7:15pm. The open session of Council resumed at 7:15pm.
4.0 PUBLIC QUESTION TIME 4.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS There were no questions from the April Council meeting that required a written response.
4.2
QUESTIONS ASKED AT THIS MEETING TONY BUTLER - 2 DREW STREET, EAST DEVONPORT The bottom of Wheeler Street looks fairly good, but there is no access for wheelchairs and the elderly - why not? The Mayor responded that the question would be taken on notice and a response provided in writing.
5.0
CONFIRMATION OF MINUTES 5.1
COUNCIL MEETING - 14 APRIL 2014 103/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Kent That the minutes of the Council meeting held on 14 April 2014 as previously circulated be confirmed. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY
6.0 WORKSHOPS & BRIEFING SESSIONS 6.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D326892) 104/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Wilson That the report of the General Manager advising of Workshop Sessions held since the last Council meeting be received and the information therein be noted.
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 6 of 16 FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY
7.0 PLANNING AUTHORITY MATTERS 7.1
PLANNING AUTHORITY COMMITTEE MEETING NO 2 (D327091) 105/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Kent That the minutes of Meeting No 2 of the Planning Authority Committee held on Monday, 14 April 2014 be received and confirmed. PAC 03/14 - Planning Applications Approved Under Delegation during the period 1 April - 17 April 2014 PAC 05/14 - PA2014.0032 Utility (Monopole and Associated Infrastructure) Corner of Percy and Nicholls Street, Devonport (D325804) FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 7.2
CONSIDERATION OF A REPRESENTATION MADE ABOUT THE INTERIM PLANNING SCHEME - 1 PARDOE STREET, EAST DEVONPORT (D327517) 106/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Hollister That the Council report to the Tasmanian Planning Commission pursuant to section 30J(1) of the (Land Use Planning and Approvals Act 1993) does not support the removal of 1 Pardoe Street, East Devonport from the Local Heritage Code of the Devonport Interim Planning Scheme at this time. FOR Ald Martin Ald Laycock
Ald Hollister Ald Rockliff
Ald Keay
Ald Perry
Ald Wilson
Ald Kent
AGAINST Ald Goodwin
CARRIED
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 7 of 16 7.3
CONSIDERATION OF A REPRESENTATION MADE ABOUT THE INTERIM PLANNING SCHEME - 6-8 TORQUAY ROAD AND 160-166 TARLETON STREET, EAST DEVONPORT (D327531) 107/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Rockliff That the Council report to the Tasmanian Planning Commission pursuant to section 30J(1) of the (Land Use Planning and Approvals Act 1993) does not support the rezoning of 6-8 Torquay Road and 160-166 Tarleton Street, East Devonport from Light Industrial to Local Business. FOR Ald Martin Ald Laycock
Ald Hollister Ald Rockliff
Ald Keay
Ald Perry
Ald Wilson
Ald Kent
AGAINST Ald Goodwin
CARRIED 7.4
CONSIDERATION OF A REPRESENTATION MADE ABOUT THE INTERIM PLANNING SCHEME - THE PRECINCT AT NORTH CAROLINE STREET, BROOKE STREET, TARLETON STREET AND THE ESPLANADE EAST DEVONPORT (D327533) 108/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Wilson That the Council report to the Tasmanian Planning Commission pursuant to section 30J(1) of the (Land Use Planning and Approvals Act 1993) supports the rezoning of the precinct bounded by North Caroline Street, Brooke Street, Tarleton Street and The Esplanade East Devonport from General Residential to Light Industrial. FOR Ald Goodwin Ald Perry
Ald Hollister Ald Wilson
Ald Keay
Ald Kent
Ald Rockliff
Ald Laycock
AGAINST Ald Martin
CARRIED
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 8 of 16
8.0 NOTICES OF MOTION Ald Kent assumed the Chair at 7:59pm. 8.1
ROOKE STREET MALL - COMMUNITY CONSULTATION - NOTICE OF MOTION - ALD S L MARTIN (D326356) MOTION MOVED: Ald Martin SECONDED: Ald Hollister That Council by absolute majority rescind Minute Number 94/14: “That Council install piped music and play equipment in the Rooke Street Mall as a matter of urgency” and determine to undertake consultation to gain an understanding of the community priorities in relation to the Devonport Mall. FOR Ald Martin Ald Wilson
Ald Goodwin
Ald Hollister
Ald Kent
Ald Laycock
Ald Perry
Ald Rockliff
AGAINST Ald Keay
As the motion required an absolute majority (seven Aldermen in favour) the motion was LOST 8.2
PAY AS YOU LEAVE PARKING - NOTICE OF MOTION - ALD S L MARTIN (D326360) MOTION MOVED: Ald Martin SECONDED: Ald Hollister That Council defer ordering/purchasing PAYL infrastructure to allow further research and consideration of other alternative parking options, including new technology to be undertaken, and that a detailed report on these investigations be provided to Council. PROCEDURAL MOTION 109/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Laycock That the matter be put to the vote. FOR Ald Goodwin Ald Rockliff
Ald Keay Ald Wilson
Ald Kent
Ald Hollister
Ald Perry
Ald Laycock
AGAINST Ald Martin
CARRIED
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 9 of 16 The motion was then put and FOR Ald Martin
Ald Hollister
AGAINST Ald Keay Ald Perry
Ald Kent Ald Rockliff
Ald Goodwin Ald Wilson
Ald Laycock
LOST The Mayor resumed the Chair at 8:49pm. 8.3
COUNCIL DECISION - PIPED MUSIC IN MALL - NOTICE OF MOTION - ALD W P WILSON (D326357) MOTION MOVED: Ald Wilson SECONDED: Ald Hollister That Council by absolute majority overturn the decision 94/14 in relation to providing piped music in the Mall. FOR Ald Martin Ald Wilson
Ald Kent
Ald Goodwin
Ald Hollister
Ald Laycock
Ald Perry
Ald Rockliff
AGAINST Ald Keay
As the motion required an absolute majority (seven Aldermen in favour) the motion was LOST 8.4
FREE WI FI SERVICES - NOTICE OF MOTION - ALD W P WILSON (D326358) 110/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Goodwin That Council officers investigate and report on the cost of providing free Wi Fi services to the Mall, Fourways and East Devonport. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 10 of 16 8.5
CHANGES TO LOCAL GOVERNMENT ELECTIONS - NOTICE OF MOTION - ALD W P WILSON (D326359) 111/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Goodwin That an urgent request be forwarded to the Braddon Members of the State Government to meet with Council to discuss the recent changes to Local Government Elections. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 8.6
PROVISION OF WIFI CAPABILITIES - LIVING CITY BRIEF - NOTICE OF MOTION ALD J T KEAY (D327771) 112/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Wilson That Council, at the appropriate time, ensure provision of WiFi capabilities for but not limited to community use, and inclusion of technological future proofing infrastructure within the LIVING CITY development brief. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 8.7
COMMUNITY SERVICES INFORMATION SPACE - LIVING CITY DEVELOPMENT NOTICE OF MOTION - ALD J T KEAY (D327772) 113/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Rockliff That Council, at the appropriate time, ensure the inclusion of a community services information space within the LIVING CITY development. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 11 of 16
9.0 MAYORAL REPORT 9.1
MAYOR'S MONTHLY REPORT (D327526) 114/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Kent That the Mayor’s monthly report be received and noted. Ald Keay left the meeting at 9:24pm and returned to the meeting at 9:26pm. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY
10.0 GENERAL MANAGER'S REPORTS 10.1
GENERAL MANAGER'S REPORT - MAY 2014 (D324269) 115/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Rockliff That the report of the General Manager be received and noted. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 10.2
GENERAL MANAGER'S DELEGATIONS - ARCHIVES ACT 1983 (D325824) 116/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Rockliff That Council pursuant to Section 22(1) of the Local Government Act 1993, delegate the functions and powers of the Archives Act 1983 to the General Manager (or any officer acting in that capacity). FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 12 of 16 10.3
ELECTED MEMBERS' EXPENDITURE REPORT (D327495) 117/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Goodwin That the report advising of Mayoral and Aldermanic expenditure be received and noted. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 10.4
DEVONPORT SURF LIFE SAVING CLUB SERVICE AGREEMENT (D327796) 118/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Perry That Council endorses the Council prepared Heads of Agreement with the Devonport Surf Life Saving Club providing an amount of $2,000 per annum for three years commencing 1 July 2014. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 10.5
DULVERTON REGIONAL WASTE MANAGEMENT STRATEGIC PLAN FOR THE PERIOD 2013-14 TO 2018-19 (D325584) 119/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Rockliff That the Dulverton Regional Waste Management Strategic Plan for the period of 2013-14 to 2018-19 be received and noted. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY
11.0 CUSTOMERS AND COMMUNITY REPORTS 11.1
NATIONAL TRUST AUSTRALIA (TASMANIA) PARTNERSHIP AGREEMENT FOR HOME HILL (D324600) 120/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Keay That in relation to the request from the National Trust Australia (Tasmania) for
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 13 of 16 Council to enter into a three year partnership agreement for the provision of funding to assist in operating Home Hill, Council: 1.
advise the Trust (a)
that it will provide a one-off community partnership grant of $28,000 to it in the 2014/15 financial year; and
(b)
will work cooperatively with the National Trust during the next 12 months to identify potential operating models aimed at ensuring the ongoing sustainability of Home Hill;
2.
determines to disband the current Home Hill Special Committee; and
3.
instructs that Home Hill be included as a standing item on the agenda of the Devonport Maritime and Heritage Authority in the future.
FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 11.2
MOBILE PLAYGROUND (D324665) 121/14 RESOLUTION MOVED: Ald Perry SECONDED: Ald Kent That Council receive and note the report on transportable play equipment and take no further action. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 11.3
MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D325622) 122/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Keay That Council receive the combined minutes of Controlling Authorities, Working Groups and Special Committees; and 1.
note the Pandemonium (Tas) Pty Ltd Imaginarium Third Quarter Report for 2014;
2.
that the request for rate remission be referred to the Financial Assistance Working Group.
FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 14 of 16 11.4
DEVONPORT FOOD AND WINE FESTIVAL (D327277) 123/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Rockliff That the Council determine: a.
Devonport Food and Wine working group be formalised as a Special Committee of Council;
b.
draft Terms of Reference of the Devonport Food and Wine Festival be adopted and advertisement for new members;
c.
current members of the Devonport Food and Wine Festival be transferred to the Devonport Food and Wine Festival Special Committee; and
d.
Devonport Food and Wine Festival revert back to a 31 day Festival.
FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY Ald Wilson left the meeting at 9:50pm. 124/14 RESOLUTION MOVED: Ald Hollister SECONDED: Ald Keay That Ald Goodwin and Ald Laycock be appointed to the Committee as the Council representatives. FOR Ald Martin Ald Kent
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY
12.0 TECHNICAL AND FINANCE REPORTS 12.1
CAPITAL WORKS REPORT (D326517) 125/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Rockliff That Council note: 1.
the progress report for the 2013/2014 capital works program; and
2.
that the Melrose Road Culvert & Drain near 158 project will not proceed in the current 2013/14 program.
3.
that commencement of the Kelcey Tier Road drain renewal will be delayed till early next financial year due to contractor availability.
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 15 of 16 FOR Ald Martin Ald Kent
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY Ald Wilson returned to the meeting at 9:52pm. 12.2
PUBLIC LIGHTING STRATEGY (D326961) 126/14 RESOLUTION MOVED: Ald Rockliff SECONDED: Ald Keay That Council adopt the Public Lighting Strategy with immediate effect. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 12.3
160B SHEFFIELD ROAD DRAINAGE (D327223) 127/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Kent That Council: 1.
engage a suitable consulting firm to prepare a report on drainage issues related to 160B Sheffield Road and the Gibson Court subdivision; and
2.
not proceed with the consultancy until agreement is obtained from Mr and Mrs Wyllie of 160B Sheffield Road that the findings of the report will be accepted.
FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 12.4
FUNDING OPTIONS FOR THE PURCHASE OF 20-26 BEST STREET, DEVONPORT (D327581) 128/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Wilson That Council: 1.
authorise the drawdown of a $2,000,000 interest only loan with Tascorp at a rate of 4.49% over 5 years;
2.
note that an application for an additional loan borrowing allocation of $2,450,000 is awaiting approval from Treasury;
Minutes of Devonport City Council ordinary meeting held 19 May 2014
Page 16 of 16 3.
note the use of cash reserves to fund the balance of the purchase price at settlement if approval from Treasury is not received by 30 May, 2014; and
4.
authorise the drawdown of a $2,450,000 interest only loan over a five year term once Treasury approval has been secured.
FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 12.5
STATE BUSHFIRE SAFETY POLICY (D327603) 129/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Rockliff That Council respond to LGAT that it supports the draft State Bushfire Safety Policy in principle, but suggesting that the Policy needs to clearly assign the lead role to the Tasmania Fire Service and to provide details about how increased local government involvement would be managed and resourced. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY 12.6
FINANCE REPORT FOR APRIL 2014 (D328227) 130/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Rockliff That the finance report for the April 2014 be noted. FOR Ald Martin Ald Kent Ald Wilson
Ald Goodwin Ald Laycock
Ald Hollister Ald Perry
Ald Keay Ald Rockliff
CARRIED UNANIMOUSLY There being no further business the Mayor declared the meeting closed at 10:03pm. Confirmed
Chairman
Minutes of Devonport City Council ordinary meeting held 19 May 2014