Page 3 of 8 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 20 JANUARY 2014 COMMENCING AT 6:00PM PRESENT:
Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald B L Cole Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson
Council Officers: General Manager, P West Assistant General Manager Customers and Community, E Ewins Assistant General Manager Technical and Finance, M Atkins Executive Manager Corporate Support, S Crawford Administration Officer, R Woolsey 1.0
APOLOGIES There were no apologies received.
2.0
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
CLOSED SESSION 1/14 RESOLUTION Ald Cole / Wilson That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items are to be dealt with in Closed Session;
Item No
Matter
Local Government (Meeting Procedures) Regulations 2005 Reference
3.1
Applications for Leave of Absence
15(2)(i)
3.2
Unconfirmed minutes from the Board meeting 15(2)(f) of the Cradle Coast Authority held on 10 December 2013
3.3
Unconfirmed minutes of the Dulverton 15(2)(f) Regional Waste Management Board meeting held on 13 December 2013
3.4
Unconfirmed minutes of Independent 15(2)(c)(e)&(f) Community Taskforce meeting held 10 December 2013
Minutes of Devonport City Council Ordinary Meeting held 20 January 2014
Page 4 of 8 AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
The open session of Council adjourned at 6.01pm to reconvene at 7.15pm. The open session of Council resumed at 7.15pm. 4.0
PUBLIC QUESTION TIME 4.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS There were no questions from the last Council meeting that required a written response.
4.2
Questions asked at this meeting ERIC MOBBS (REPRESENTING DEVONPORT CHAMBER OF COMMERCE AND INDUSTRY) (D318019) The Devonport Chamber of Commerce and Industry has collected 1207 names on the accompanying petition in support of urgently installing PAYL car parking in the C-Max theatre car park. We acknowledge that at the Council meeting on 16th December 2013 Council passed a resolution to investigate the installation of PAYL in this car park. Previous history dating back to 20th February 2012 shows that we cannot rely on this motion coming to fruition. Previously $300,000 was allocated in the capital works budget but this mysteriously disappeared with no explanation. As far as we are aware the motion passed on 20th February 2012 has never been rescinded although the exact wording on the passed motion cannot be verified by the Chamber as the website does not permit the minutes of this meeting to be viewed. We urge the council to treat this matter as a matter of urgency. Mr Mobbs then presented the petition. DOUGLAS JANNEY - 23 WATKINSON STREET, DEVONPORT (D318007) When is Council going to improve the visibility at the William St/Middle Rd roundabout for traffic approaching from either the north or south? Response The Assistant General Manager Technical and Finance advised that there were currently no plans to undertake any works at this roundabout, however he would be happy to meet with Mr Janney to hear of his concerns in relation to the issue. TERRY JEFFREY - 16 LEARY AVENUE, DEVONPORT What is the rent revenue being gained from the upstairs restaurant at the Bluff? Response The Mayor advised that this is a commercial in confidence matter therefore he is unable to answer the question.
Minutes of Devonport City Council Ordinary Meeting held 20 January 2014
Page 5 of 8 5.0
CONFIRMATION OF MINUTES 5.1
COUNCIL MEETING - 16 DECEMBER 2013 6/14 RESOLUTION Ald Hollister / Wilson That the minutes of the Council Meeting held on 16 December 2013 as circulated be confirmed.
6.0
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
WORKSHOPS & BRIEFING SESSIONS 6.1
7.0
AYES:
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D317139) No workshops or briefing sessions have been held since the last Council meeting.
PLANNING AUTHORITY MATTERS There were no items to consider.
8.0
NOTICES OF MOTION 8.1
BOAT TRAILER PARKING BAYS - VICTORIA PARADE - NOTICE OF MOTION - ALD G B KENT (D316774) 7/14 RESOLUTION Ald Kent / Laycock MOTION That Council extend the permanent boat trailer parking bays adjacent to the Victoria Parade Boat Ramp by 8 to 10 bays for the exclusive use of recreational boating owners during the hours of Saturday, Sunday and Public Holidays.
9.0
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
MAYORAL REPORT 9.1
MAYOR'S MONTHLY REPORT (D316908) 8/14 RESOLUTION Ald Rockliff / Cole That the report advising of the Mayor’s meetings and functions for the month of December 2013 be received and noted. AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
Minutes of Devonport City Council Ordinary Meeting held 20 January 2014
Page 6 of 8 10.0 GENERAL MANAGER'S REPORTS 10.1
2013/14 ANNUAL PLAN UPDATE AS AT 31 DECEMBER 2013 (D316611) 9/14 RESOLUTION Ald Rockliff / Goodwin That the 2013/14 Annual Plan update as at 31 December 2013, as outlined in the attached report, be received and noted.
10.2
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
ELECTED MEMBERS EXPENDITURE REPORT (D316835) 10/14 RESOLUTION Ald Hollister / Squibb That the report advising of Mayoral and Aldermanic expenditure for the month of December 2013 be received and noted.
10.3
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
GENERAL MANAGER'S DELEGATIONS (D317079) 11/14 RESOLUTION Ald Rockliff / Goodwin That Council: 1.
pursuant to Section 22(1) of the Local Government Act 1993 delegates the functions and powers as outlined in the attached document (noting that reference to the Drains Act 1954 is substituted with the Urban Drainage Act 2013) to the General Manager (or any officer acting in that capacity); and
2.
authorises that those powers and functions may be sub-delegated by the General Manager pursuant to Section 64 of the Local Government Act 1993.
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
11.0 CUSTOMERS AND COMMUNITY REPORTS 11.1
MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D316171) 12/14 RESOLUTION Ald Jarman / Laycock That the: 1.
combined minutes of Controlling Authorities, Working Groups and Special Committees be received and noted;
2.
current Chairperson, Bob Rodman and Deputy Chairperson, Ald Peter Hollister of the East Devonport Recreation and Function Centre Special Advisory Committee be re-appointed for a further twelve month term; and
Minutes of Devonport City Council Ordinary Meeting held 20 January 2014
Page 7 of 8 3.
service levels at East Devonport Recreation and Function Centre be reevaluated/re-assessed during the budgetary process.
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
12.0 TECHNICAL AND FINANCE REPORTS 12.1
VIETNAM VETERAN'S MEMORIAL WALL (D316789) MOTION Ald Perry / Squibb That Council approve the request by the Vietnam Veterans Association of Australia – Devonport and Districts Sub Branch to place the names of deceased Vietnam Veterans on the memorial wall at Aitken Head Point subject to the clarification of the Mersey-Lyell regional boundary and the development of suitable guidelines. PROCEDURAL MOTION 13/14 MOTION Ald Wilson / Hollister The matter be deferred pending a deputation of the Vietnam Veterans Association being invited to discuss the matter with Council at an upcoming workshop.
12.2
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Rockliff and Wilson
NOES:
Aldermen Laycock, Perry and Squibb
TENDER REPORT CONTRACT 1259, RONALD & PARKER STREET RECONSTRUCTION (D316325) 14/14 RESOLUTION Ald Laycock / Goodwin That Council accept the tender submitted by Hardings Hotmix Pty Ltd for the tendered sum of $167,477.00 excluding GST.
12.3
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
FINANCE REPORT FOR DECEMBER 2013 (D316647) 15/14 RESOLUTION Ald Rockliff / Cole That the Finance Report for December 2013 be noted.
12.4
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
CAPITAL WORKS REPORT (D316667) 16/14 RESOLUTION Ald Goodwin / Kent That the progress report on the 2013/2014 capital works program be noted. AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
Minutes of Devonport City Council Ordinary Meeting held 20 January 2014
Page 8 of 8 There being no further business on the agenda the Mayor declared the meeting closed at 7.56pm. Confirmed
Chairman
Minutes of Devonport City Council Ordinary Meeting held 20 January 2014