Page 4 of 17 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET. DEVONPORT ON MONDAY, 20 OCTOBER 2014 COMMENCING AT 6:00PM PRESENT:
Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald B L Cole Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson
Council Officers: General Manager, P West Executive Manager Customers and Community, E Ewins Executive Manager Corporate and Business, S Crawford Development & Health Services Manager, B May Planning & Environmental Health Coordinator, S Warren (from 7:15pm until 7:35pm) 1.0
APOLOGIES There were no apologies received.
2.0 DECLARATIONS OF INTEREST Ald Squibb declared an interest in agenda item 7.1.
3.0 CLOSED SESSION 249/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Cole
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items be dealt with in Closed Session:
Item No
Matter
Local Government (Meeting Procedures) Regulations 2005 Reference
3.1
Applications for Leave of Absence
15(2)(i)
3.2
Unconfirmed minutes - Cradle Coast Authority Board meeting & Dulverton Regional Waste Management Authority Representatives meeting
15(2)(f)
3.3
Imaginarium Science Centre
15(2)(f)
Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 5 of 17 For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY
4.0 PUBLIC QUESTION TIME 4.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D340218) There were no questions from the September Council meeting that required a written response.
4.2
QUESTIONS ASKED AT THIS MEETING TONY BUTLER - 2 DREW STREET, EAST DEVONPORT (10868) Why do Council let cars and motorbikes around the skate park at Pioneer Park, East Devonport? Response The Mayor advised that the question would be taken on notice and a response provided in writing. BOB VELLACOTT - 11 COCKER PLACE, DEVONPORT (27122) Q 1 What was the amount paid for the King Street properties purchased that were intended originally for the new Council Chambers and LINC/library? Q 2 Now that the plans have been changed to locate the Council Chambers and LINC to Rooke Street what does Council now intend to do with the King Street properties? Response The Mayor advised that the question would be taken on notice and a response provided in writing.
5.0
CONFIRMATION OF MINUTES 5.1
COUNCIL MEETING - 22 SEPTEMBER 2014 253/14 RESOLUTION MOVED: SECONDED:
Ald Cole Ald Jarman
That the minutes of the Council meeting held on 22 September 2014 as previously circulated be confirmed.
Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 6 of 17 For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
6.0 WORKSHOPS & BRIEFING SESSIONS 6.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D343793) 254/14 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Squibb
That the report of the General Manager advising of Workshop Sessions held since the last Council meeting be received and the information therein be noted. For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
7.0 PLANNING AUTHORITY MATTERS 7.1
ASSESSMENT OF THE MERIT OF REPRESENTATIONS RECEIVED FOLLOWING THE EXHIBITION OF DOCUMENTS ASSOCIATED WITH AN APPLICATION FOR DISPENSATION AND A PLANNING PERMIT - 23-61 TARLETON STREET, EAST DEVONPORT (D341895) Ald Squibb having declared an interest in this item left the meeting at 7:20pm. 255/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Cole
That Council receive this report; and that a report be provided to the Tasmanian Planning Commission in accordance with the requirements of section 30V of the Land Use Planning and Approvals Act 1993, stating that Council as a planning authority does not consider there is sufficient merit in the representations received during the exhibition period that would cause it to modify its decision to support the application for a dispensation, or to recommend any modification of the draft Planning Permit included in the exhibition documents or any conditions attached to that draft Planning Permit. Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 7 of 17 For Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Wilson
Against
For Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Keay
Against
CARRIED
Ald Squibb returned to the meeting at 7:35pm.
8.0 NOTICES OF MOTION 8.1
BASE - POLICE SEA PATROL VESSEL - ALD G B KENT (D343067) 256/14 RESOLUTION MOVED: SECONDED:
Ald Kent Ald Rockliff
That the Council make representation to the State Government for positioning the base for the Police Department’s second all weather sea going patrol vessel at Devonport. For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY 8.2
PURCHASE OF WESTERN PONTOON - MERSEY RIVER - ALD A J JARMAN (D344095) 257/14 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Goodwin
That Council subject to the provision of external funding from a local philanthropist group to purchase the Western Pontoon previously utilised by the Torquay Ferry, and a guarantee from the operators of the Ferry to recommence its service for a minimum operational period of 12 months; agree to: (a)
accept transfer of the pontoon to Council ownership;
(b)
accept the future maintenance and management responsibilities for the pontoon; and
(c)
authorise the General Manager to negotiate Council securing the Crown Land lease over the foreshore area adjacent to the pontoon.
Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 8 of 17 For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY
9.0 MAYORAL REPORT 9.1
MAYOR'S MONTHLY REPORT (D343758) 258/14 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Cole
That the Mayor’s monthly report be received and noted. For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
10.0 GENERAL MANAGER'S REPORTS 10.1
CODE FOR TENDERS AND CONTRACTS (D333889) 259/14 RESOLUTION MOVED: SECONDED:
Ald Kent Ald Squibb
That the Code for Tenders and Contracts be adopted with immediate effect. Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 9 of 17 10.2
GENERAL MANAGER'S REPORT - OCTOBER 2014 (D342848) 260/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That the report of the General Manager be received and noted. For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY 10.3
2014/15 ANNUAL PLAN UPDATE - 30 SEPTEMBER 2014 (D343214) 261/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Keay
That the 2014/15 Annual Plan quarterly report as at 30 September 2014 be received and noted. For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY 10.4
INFRASTRUCTURE AND WORKS COMMITTEE MEETING - 6 OCTOBER 2014 (D343880) 262/14 RESOLUTION MOVED: SECONDED:
Ald Kent Ald Squibb
That the minutes of the Infrastructure and Works Committee held on Monday, 6 October 2014 be received and the recommendations contained therein be adopted. IWC 12/14
Victoria Parade Public Toilet Closure (D337800)
IWC 13/14
Draft Road Network Strategy Review (D337742)
IWC 14/14
Cradle Coast Waste Management Assessment Report (D341498)
IWC 15/17
Infrastructure and Works Report (D341501)
Minutes of Devonport City Council ordinary meeting held 20 October 2014
Group
Recycling
Bin
Page 10 of 17 For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY EFFECTIVE DECISIONS OF THE INFRASTRUCTURE AND WORKS COMMITTEE CONFIRMED BY COUNCIL
10.5
IWC 12/14
Victoria Parade Public Toilet Closure (D337800) That that the report from the Infrastructure and Works Manager regarding the current issues with the Victoria Parade toilets be received and noted and Council endorse proceeding with the closure of the Victoria Parade toilet block; and that the building be demolished when funding is available.
IWC 13/14
Draft Road Network Strategy Review (D337742) That the report of the City Engineer regarding the draft Devonport Road Network Strategy be received and that Council: 1.
endorse the draft strategy for a four week community consultation period; and
2.
request a report outlining any feedback received be provided to Council prior to its formal adoption of the 2014 Devonport Road Network Strategy.
IWC 14/14
Cradle Coast Waste Management Group Recycling Bin Assessment Report (D341498) That the Cradle Coast Waste Management Group’s 2013/14 Recycling Bin Assessment Report be received and noted.
IWC 15/17
Infrastructure and Works Report (D341501) That the Infrastructure and Works monthly report for September 2014 be received and noted.
UNCONFIRMED MINUTES - LOCAL GOVERNMENT ASSOCIATION OF TASMANIA GENERAL MEETING - 24 SEPTEMBER 2014 (D344394) 263/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That the draft unconfirmed minutes of the Local Government Association of Tasmania’s General Meeting held on 24 September 2014 be received and noted.
Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 11 of 17
For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY 10.6
COMMUNITY SERVICES COMMITTEE MEETING - 13 OCTOBER 2014 (D344500) 264/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Laycock
That the minutes of the Community Services Committee held on Monday, 13 October 2014 be received and the recommendations contained therein be adopted. CSC 9/14
Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D341015)
CSC 10/14
Appointment of Municipal and Emergency Management (D342269)
CSC 11/14
Energy Efficiency Strategy - Year One Status (D342921)
CSC 12/14
Bass Strait Maritime Centre Significance Assessment (D342950)
CSC 13/14
Financial Assistance to Community Organisations (D343090)
CSC 14/14
Bass Highway Signage (D343113)
CSC 15/14
Development and Health Services Report (D343295)
CSC 16/14
Community Services Report (D338488)
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Deputy
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Co-ordinator
For
-
Against
CARRIED UNANIMOUSLY EFFECTIVE DECISIONS OF THE COMMUNITY SERVICES COMMITTEE CONFIRMED BY COUNCIL CSC 9/14
Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D341015) That the combined minutes of Controlling Authorities, Working Groups and Special Committees be received, and Council: 1.
investigate the removal (and cost of removal) of tea trees at the northern end of the Devonport Tennis Club; following which Council will consider the matter further.
Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 12 of 17
CSC 10/14
2.
endorse the advice from the Maidstone Park Management Controlling Authority regarding the denial of the request for a dog exercise area within the fenced baseball diamond at Maidstone Park;
3.
note the advice from the Maidstone Park Management Controlling Authority in regards to an indoor bowls facility concept and refer this information to the Council Strategic Sport and Recreation Special Committee;
4.
note the advice of the Eastern Shore Special Committee that consideration be given to future promotion of LIVING CITY dependent upon requirements and budget considerations;
5.
appoint Josephine Kelly as Chairperson of the Devonport Regional Gallery Special Committee;
6.
based on the recommendation of the Devonport Regional Gallery Special Committee, purchase two works to add to the Permanent Collection: Lisa Garland, Sheoaks (2010), and Colin Langridge, Not Knowing I.
Appointment of Municipal and Deputy Co-ordinator Emergency Management (D342269) That the report of Community Partnerships Manager be received and noted and Council: 1.
in accordance with Section 23 of the Emergency Management Act 2006, Community Partnerships Manager (Lester Jackson) be nominated for the position of Municipal Coordinator and Risk Management Coordinator (Karen Stone) be nominated for the position of Deputy Municipal Coordinator for the Devonport City Council area;
2.
advise the State Controller, State Emergency Services of Council’s Emergency Management nominations.
CSC 11/14
Energy Efficiency Strategy - Year One Status (D342921) That the report of the Sustainable Communities Manager be received and Council note the status of actions listed in the Devonport Energy Efficiency Strategy.
CSC 12/14
Bass Strait Maritime Centre Significance Assessment (D342950) That the report of the Community Partnerships Manager regarding the Bass Strait Maritime Centre Significant Assessment Report be received and noted and that Council:
CSC 13/14
1.
consider the recommendations included within the Report in conjunction with its annual planning and budget estimates process.
2.
refer the draft Collection Policy to the Maritime and Heritage Special Committee for review and advice.
Financial Assistance to Community Organisations (D343090) That the report of the Sustainable Communities Manager be received and noted and that Council: 1.
receive
the
unconfirmed
Minutes of Devonport City Council ordinary meeting held 20 October 2014
minutes
of
the
Financial
Page 13 of 17 Assistance to Community Organisations Working Group held 29 September 2014; and 2.
in line with the recommendations of the Financial Assistance to Community Organisations Working Group approve the following Sporting Small Grants as listed:
Organisation
Project Title
Cradle Coast Aquatic Club Cradle Coast Triathlon and Multisport Devonport Bowls & Croquet Club Inc Devonport Judo Club Devonport Little Athletics Centre Devonport Tennis Club
Equipment Storage Trolley
East Devonport Football Club Inc East Devonport Tennis Club Inc Total
3.
10.7
Replacement of Stolen Equipment Indoor Bowls and Croquet Equipment Crash Mat Project PA System Replacement of Umpire Chairs and Court Seating Project Defib Window Frames Painting
Amount Requested ($) 1,134
Fund Amount ($) 1,134
3,000
2,000
1,227
1,227
500 2,500
500 2,500
1,500
1,500
1,000
1,000
720
0
11,581
9,861
in line with the recommendations of the Financial Assistance to Community Organisations Working Group decline the request from GC Services Inc to waive permit fees for a proposed extension at their premises at 62 Tarleton Street, East Devonport.
CSC 14/14
Bass Highway Signage (D343113) That the matter be deferred pending a workshop being held.
CSC 15/14
Development and Health Services Report (D343295) That the report of the Development and Health Services Manager be received and Council note the activities of the Development and Health Services Department during August and September 2014.
CSC 16/14
Community Services Report - October 2014 (D338488) That the report of the Executive Manager Community Services be received and Council note the activities of the Community Services Department during August and September 2014.
MINUTES - ANNUAL GENERAL MEETING - 13 OCTOBER 2014 (D344517) 265/14 RESOLUTION MOVED: SECONDED:
Ald Wilson Ald Rockliff
That Council: (1)
accept the minutes of the Annual General Meeting held at the East Devonport Recreation and Function Centre on Monday 13 October 2014.
Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 14 of 17 (2)
in relation to the motions passed at the Annual General Meeting: (a)
note that as part of the financial reporting to its Governance and Finance Committee (bi-monthly) the financial aspects relating to LIVING CITY will be included where appropriate to ensure that the community can be informed of the costs associated with the project.
(b)
note the motion relating to the independence from political parties.
(c)
request that a report be provided in relation to the issues associated with changing on-street parking limits from one hour to two hours. For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
11.0 CUSTOMERS AND COMMUNITY REPORTS 11.1
DRAFT COMMUNITY SAFETY STRATEGY (D343935) 266/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Cole
That Council receive and note the draft Devonport Community Safety Strategy 2015-2018 and: 1.
place the Strategy on public exhibition for a period of four weeks; and
2.
further consider the adoption of the Strategy at a future meeting following the consultation period. For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY 11.2
REVIEW OF COUNCIL SPECIAL COMMITTEES AND CONTROLLING AUTHORITY (D344088) 267/14 RESOLUTION MOVED: SECONDED:
Ald Keay Ald Kent
That Council in relation to its Section 24 Special Committees receive and note Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 15 of 17 the report and determine: a.
to establish three key strategic committees being Sport and Recreation, Arts, Culture and Tourism and Community Development.
b.
that a maximum of three Aldermen be nominated to each committee
c.
to support transitioning all existing special committees and working groups to the new committee structure including forming special interest groups where required;
d.
that the Devonport Entertainment and Convention Centre Committee and Financial Assistance Working Group functions be transferred to the appropriate Section 23 Committees. For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY 11.3
MINUTES OF THE TIAGARRA SPECIAL COMMITTEE (D343494) 268/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Squibb
That Council: 1.
advise Six Rivers Aboriginal Corporation that it is formally terminating the lease for Tiagarra in accordance with Section 4 of agreement entered into between Council and Corporation, on the basis that SRAC is in default as it has neglected to perform conditions under the lease including: Section 2 (18a) to keep the premises open for the purposes of permitted use during at least the hours of 10am to 5pm, 7 days a week (Christmas day and Easter Friday accepted). Section 2 (18b) to use the tenants best endeavours to develop, extend and improve the present business conducted on the premises. Section 2 (18d) not to do anything to injure the connection or goodwill of such business.
2.
requests that a further report be prepared based on consultation with the local and broader Aboriginal community to determine the future of Tiagarra, its viability and sustainability, and Council’s future commitment.
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb
Minutes of Devonport City Council ordinary meeting held 20 October 2014
For
Against
Page 16 of 17
Ald Keay
Ald Wilson
CARRIED UNANIMOUSLY
12.0 TECHNICAL AND FINANCE REPORTS 12.1
SORELL STREET SERVICE LANEWAY - PARKING REVIEW (D343104) 269/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Squibb
That appropriate seal be provided and drainage on the southern side of the laneway and this to be included in the forward program and that no parking on the laneway verge from 5:00pm to 9:00am daily. For
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY 12.2
CONTRACT 1277 STONY CONSTRUCTION (D343298)
RISE
ROAD
&
MIDDLE
ROAD
ROUNDABOUT
270/14 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Kent
That Council in relation to contract 1277 – Stony Rise Road – Middle Road Roundabout Construction: a)
award the contract for the Stony Rise Road – Middle Road Roundabout Construction to Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $758,770 (ex GST);
b)
note that design, project management and service relocations for the project are estimated to cost $240,174; and
c)
note that the remaining $201,055 of the project budget will be allocated as contingency for project.
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 20 October 2014
Page 17 of 17 In closing the meeting the Mayor thanked all Aldermen for their service over the last three years of this Council. Ald Cole was also congratulated on his retirement from Council. The Mayor wished all candidates all the best for the upcoming election. CLOSURE There being no further business the Mayor declared the meeting closed at 9:03pm. Confirmed
Chairman
Minutes of Devonport City Council ordinary meeting held 20 October 2014