Page 1 of 15 MINUTES OF THE CLOSED SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, ON MONDAY, 21 JULY 2014 COMMENCING AT 6:00PM PRESENT:
Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson
Council Officers: General Manager, P West Deputy General Manager, M Atkins Executive Manager Community Services, E Ewins Executive Manager Corporate and Business, S Crawford Development & Health Services Manager, B May 3.0
CLOSED SESSION 3.1
APPLICATION FOR LEAVE OF ABSENCE (D334401) There were no applications received.
3.2
UNCONFIRMED MINUTES OF THE INDEPENDENT COMMUNITY TASKFORCE MEETING HELD 24 JUNE 2014 (D333284) 175/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Rockliff That the unconfirmed minutes of the Independent Community Taskforce meeting held on 24 June 2014 be received and noted. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
3.3
UNCONFIRMED MINUTES OF THE CRADLE COAST AUTHORITY BOARD HELD ON 10 JUNE, 2014 (D333397) 176/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Squibb That the unconfirmed minutes of the Cradle Coast Authority Board meeting held on 10 June, 2014 be received and noted.
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 2 of 15 FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
3.4
UNCONFIRMED MINUTES OF THE DULVERTON REGIONAL WASTE MANAGEMENT REPRESENTATIVES MEETING HELD ON 8 JULY 2014 AND BOARD MEETINGS HELD ON 26 MAY AND 7 JULY 2014 (D334371) 177/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Hollister That the unconfirmed minutes of the Dulverton Regional Waste Management Representatives meeting held on 8 July and Board meetings held on 26 May and 7 July 2014 be received and noted. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
3.5
LIVING CITY - ENDORSEMENT OF MASTER PLAN (D334163) 178/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Laycock That Council: 1.
receive and note this report regarding the LIVING CITY master plan;
2.
endorse the Master Plan for public release following the formal launch scheduled for Thursday 7 August 2014;
3.
exhibit the Master Plan for a period of four weeks seeking community feedback; and
4.
consider any feedback received and formally adopt the Master Plan at its meeting on 22 September 2014.
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 3 of 15 3.6
EXPRESSIONS OF INTEREST FOR 6-10 STEELE STREET, 21-23 KING STREET AND 25 KING STREET (D334319) 179/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Jarman That Council: 1.
receive and note the report on the outcome of the expression of interest for development of Council properties at 6-10 Steele Street, 21-23 King Street and 25 King Street; and
2.
support ongoing negotiations as opportunities arise with any party who indicates an interest in developing the properties in accordance with the objectives of the LIVING CITY Master Plan.
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
OUT OF CLOSED SESSION 180/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Rockliff That Council: (a)
having met and dealt with its business formally move out of Closed Session; and
(b)
resolves to report that it has determined the following:
Item No 3.1 3.2
3.3
3.4
3.5
Matter Applications for Leave of Absence Unconfirmed minutes of the Independent Community Taskforce meeting held 24 June 2014 Unconfirmed minutes of the Cradle Coast Authority Board held on 10 June, 2014 Unconfirmed minutes of the Dulverton Regional Waste Management Representatives meeting held on 8 July 2014 and Board meetings held on 26 May and 7 July 2014 LIVING CITY - Endorsement of Master Plan
Resolution Noted Noted
Noted
Noted
To be released for public comment on 7 August 2014
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 4 of 15 Item No 3.6
Matter Resolution Expressions of Interest - King Continue to pursue development Street properties opportunities for the properties owned by Council in King Street.
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
There being no further business on the closed session agenda the Mayor adjourned the Council meeting at 6:16pm, to recommence at 7:15pm in open session. Confirmed,
Chairman.
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 5 of 15 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, ON MONDAY, 21 JULY 2014 COMMENCING AT 6:00PM PRESENT:
Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson
Council Officers: General Manager, P West Deputy General Manager, M Atkins Executive Manager Community Services, E Ewins Executive Manager Corporate and Business, S Crawford Development & Health Services Manager, B May 1.0
APOLOGIES The following apology was received for the meeting: Ald Cole
2.0
Leave of Absence
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
CLOSED SESSION 174/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Keay That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following be dealt with in Closed Session: Item No 3.1 3.2 3.3
Local Government (Meeting Procedures) Matter Regulations 2005 Reference Applications for Leave of Absence 15(2)(i) Unconfirmed Minutes of the Independent 15(2)(f) Community Taskforce Meeting Held 24 June 2014 Unconfirmed minutes of the Cradle Coast 15(2)(f) Authority Board held on 10 June, 2014
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 6 of 15
Item No 3.4
3.5 3.6
Local Government (Meeting Procedures) Matter Regulations 2005 Reference Unconfirmed minutes of the Dulverton 15(2)(f) Regional Waste Management Representatives meeting held on 8 July 2014 and Board meetings held on 26 May and 7 July 2014 LIVING CITY - Endorsement of Master Plan 15(2)(e) Expressions of Interest 15(2)(e)
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
4.0
PUBLIC QUESTION TIME 4.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS There were no questions from the June Council meeting that required a written response.
4.2
5.0
Questions asked at this meeting There were no questions from the public gallery.
CONFIRMATION OF MINUTES 5.1
COUNCIL MEETING - 16 JUNE 2014 181/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Perry That the minutes of the Council meeting held on 16 June 2014 as previously circulated be confirmed. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
5.2
SPECIAL COUNCIL MEETING - 23 JUNE 2014 182/14 RESOLUTION MOVED: Ald Squibb SECONDED: Ald Laycock That the minutes of the Special Council meeting held on 23 June 2014 as previously circulated be confirmed.
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 7 of 15 FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
6.0
WORKSHOPS & BRIEFING SESSIONS 6.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D333306) 183/14 RESOLUTION MOVED: Ald Rockliff SECONDED: Ald Hollister That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
7.0
PLANNING AUTHORITY MATTERS There were no items to consider as a Planning Authority.
8.0
NOTICES OF MOTION 8.1
TURTON STREET - CONVERSION TO ONE WAY STREET - ALD G F GOODWIN (D331846) 184/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Jarman That Council be provided with a report on the merits of converting Turton Street between Wenvoe Street intersection and Forbes Street, to one way or other measures that may satisfactorily address the concerns of the local residents. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 8 of 15 8.2
LGAT GENERAL MEETING - DISPOSAL OF STATE GOVERNMENT PROPERTY - ALD G B KENT (D332602) 185/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Hollister That Council submit as an agenda item to the next General Meeting of the Local Government Association of Tasmania requesting that the Association formally request the State Government to review and amend the Government’s procedures for the disposal of State owned public land, including property acquired by default, by introducing prior sale conditions that: (a)
Requires the Government to have effectively dealt with any environmental rehabilitation and/or the removal of hazardous materials prior to offering the property for sale;
(b)
As part of the sale process require prospective purchasers to provide details of the proposed future use of the site and include as a condition of sale that the property is to be developed within a specified timeframe; and
(c)
Make available to the public the results of any feasibility study accepted as part of a sale contract for re development and future use of the site or premises consistent with the relevant planning scheme and zoning.”
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
8.3
PARKING ATTENDANTS - UNIFORMS - ALD W P WILSON (D333841) MOVED: Ald Wilson SECONDED: Ald Hollister That Council Officers prepare a report for Council on the suitability of the current uniforms for meter attendants. FOR Ald Goodwin Ald Wilson
Ald Hollister
Ald Squibb
AGAINST Ald Martin Ald Kent Ald Rockliff
Ald Jarman Ald Laycock
Ald Keay Ald Perry LOST
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 9 of 15 186/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Jarman That Council note the information relating to the provision of clothing to its Parking Attendants and requests that when future replacements are considered that the aspect of visibility and safety are taken into account together with the results of a risk assessment and the views of the officers. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
9.0
MAYORAL REPORT 9.1
MAYOR'S MONTHLY REPORT (D333280) 187/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Hollister That the Mayor’s monthly report be received and noted. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
10.0 GENERAL MANAGER'S REPORTS 10.1
GENERAL MANAGER'S REPORT - JULY 2014 (D324267) 188/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Keay That the report of the General Manager be received and noted and that Council: (a)
formally acknowledge the centenary anniversary of the Red Cross in Tasmania and the important work that the organisation has played over the last 100 years in the humanitarian movement.
(b)
accept the offer of the official Red Cross rose and commemorative plaque and arrange for it to be placed in an appropriate Council maintained garden.
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 10 of 15 FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
10.2
UNCONFIRMED MINUTES OF THE CRADLE COAST AUTHORITY REPRESENTATIVES MEETING - 29 MAY 2014 (D331853) 189/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Rockliff That the unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 29 May 2014 be received and noted. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
10.3
PUBLIC WI-FI (D332255) 190/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Kent That Council in relation to Public Wi-Fi: (a)
receive and note the information;
(b)
determine to trial Public Wi-Fi in the Rooke Street Mall in time for the summer tourist season;
(c)
fund the cost of the trial from the Rooke Street Mall Improvements Capital Works line item, noting this may result in the delay of other projects identified for this funding;
(d)
submit an application for funding to the State Government in line with their announced investment in the Information and Communications Technology sector as part of the 2014 election campaign; and
(e)
depending on the success of the trial consider allocating funding for the wider roll out of Public Wi-Fi in the 2015/16 budget.
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 11 of 15 10.4
PLANNING AUTHORITY COMMITTEE MEETING - 10 JUNE 2014 AND 23 JUNE 2014 (D332604) 191/14 RESOLUTION MOVED: Ald Hollister SECONDED: Ald Kent That the minutes of the Planning Authority Committee held on Monday, 10 June 2014 and 23 June 2014 be received and noted. PAC 06/14
Planning Applications Approved Under Delegation during the period 18 April to 29 May 2014.
PAC 07/14
PA2014.0052 - 11 Lot Subdivision - 15-35 Woodrising Avenue, Spreyton (D330590).
PAC 08/14
SA2013.0009 - 34 Lot Subdivision - 13-19 Tarleton Street, East Devonport (D330588).
PAC 09/14 - Planning Applications Approved Under Delegation during the period 30 May - 16 June 2014. PAC 10/14 - PA2014.0066 Residential (Garage) Assessment against performance criteria for setbacks and building envelope - 15 Middle Road, Devonport (D332228). FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
10.5
INFRASTRUCTURE AND WORKS COMMITTEE MEETING - 14 JULY 2014 (D334392) 192/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Goodwin That the minutes of the Infrastructure and Works Committee held on Monday, 14 July 2014 be received and the recommendations contained therein be endorsed. IWC 1/14
Tender Report Contract 1264- Mersey Vale Memorial Garden (D333278)
IWC 2/14
Cradle Coast Waste Management - Annual Plan 2014-15 (D330664)
IWC 3/14
William Street Traffic Investigation - Oldaker to Steele Streets, Devonport (D333127)
IWC 4/14
Infrastructure and Works Report (D333547)
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 12 of 15 EFFECTIVE DECISIONS OF THE INFRASTRUCTURE AND WORKS COMMITTEE CONFIRMED BY COUNCIL IWC 1/14
10.6
Tender Report Contract 1264- Mersey Vale Memorial Garden (D333278) That the Infrastructure and Works Committee in relation to contract 1264 - Mersey Vale Memorial Garden Construction and in accordance with the delegated authority provided to it by Council under Minute 83/14: a)
award the contract for the Mersey Vale Memorial Garden project to Classic Landscapes for the revised tendered sum of $278,240 (ex GST);
b)
note that design, project management and administration costs for this project is estimated at $10,000; and
c)
note that the total capital budget for this project is $300,000 (excl GST) and that any savings achieved will be utilised to install additional columns.
IWC 2/14
Cradle Coast Waste Management - Annual Plan 2014-15 (D330664) That the Cradle Coast Waste Management Group’s Annual Plan and Budget for the 2014/15 financial year be received and endorsed.
IWC 3/14
William Street Traffic Investigation - Oldaker to Steele Streets, Devonport (D333127) That the report regarding investigations into traffic flows in William Street be noted and that the general direction of recommendations outlined in the attached technical report be endorsed for inclusion in future capital and operational budgets.
IWC 4/14
Infrastructure and Works Report (D333547) That the Infrastructure and Works monthly report for June 2014 be received and noted.
LOCAL GOVERNMENT ASSOCIATION OF TASMANIA - ANNUAL GENERAL MEETING AND GENERAL MEETING - 23 JULY 2014 (D333413) 193/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Rockliff That the agendas for the Local Government Association of Tasmania Annual General and General Meeting to be held on 23 July 2014 be received and noted. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 13 of 15 10.7
LOCAL GOVERNMENT (D334154)
REPRESENTATIVE
-
LOCAL
GOVERNMENT
BOARD
194/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Laycock That Council in response to the request from the Local Government Association of Tasmania determine not to provide a nomination for appointment to the Local Government Board at this time. FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
11.0 CUSTOMERS AND COMMUNITY REPORTS 11.1
RENEW DEVONPORT - MEMORANDUM OF UNDERSTANDING (D333984) 195/14 RESOLUTION MOVED: Ald Hollister SECONDED: Ald Jarman That Council in relation to the Renew Devonport project: (a)
accept the Memorandum of Understanding as attached to this report for guiding the implementation of the project; and
(b)
provide the Memorandum of Understanding to Tasmanian Regional Arts and Devonport Chamber of Commerce and Industry for signing.
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
11.2
MOTORCYCLING TASMANIA EVENT:- AUSTRALIAN FREESTYLE MOTOCROSS CHAMPIONSHIPS AND BIKE SHOW (D333445) 196/14 RESOLUTION MOVED: Ald Perry SECONDED: Ald Jarman That Council in response to a request to provide financial support towards the 2014 Australian Freestyle Motocross Championships and Bike Show: (a)
provide $5,000 to the Latrobe Speedway/Motorcycling Tasmania towards the operational costs of hosting the event subject to accepting terms and conditions consistent with Council’s Economic Development
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 14 of 15 and Events Sponsorship Agreement (attached); (b)
provide $2,000 to Sports Marketing Australia for securing the event; and
(c)
acknowledge that this event was not included within the 2014/15 budget and will therefore be an over expenditure of the marketing and events line item.
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
11.3
MEERCROFT PARK DEVELOPMENT COMMITTEE INC LOAN REQUEST (D333747) 197/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Rockliff That Council advise the Meercroft Park Development Committee Inc that it is prepared to accept the proposed arrangements for the repayment of the bridging finance advanced to the Committee in February 2014 as outlined by the Committee; noting the following: 1.
the balance as at 30 June 2014 was $95,081.63
2.
that a lump sum payment of $50,000 is to be paid to Council directly following receipt of the promised State Government grant; and
3.
that monthly repayments of principal and interest (calculated at 6%) of $2,220.40 will be made until the loan is repaid in full.
FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
12.0 TECHNICAL AND FINANCE REPORTS 12.1
HEALTH CONCERNS ABOUT PIGEONS IN ROOKE STREET MALL (D333346) 198/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Rockliff That Council: 1.
receive and note the report from the Development and Health Services Manager regarding the control of pigeons in the Devonport CBD; and
2.
prepare an education program for food premises operators and the general public about the need to restrict or remove the supply of food to the pigeon population in the Devonport CBD.
Minutes of Devonport City Council ordinary meeting held 21 July 2014
Page 15 of 15 FOR Ald Martin Ald Jarman Ald Laycock Ald Squibb
Ald Goodwin Ald Keay Ald Perry Ald Wilson
Ald Hollister Ald Kent Ald Rockliff CARRIED UNANIMOUSLY
There being no further business the Mayor declared the meeting closed at 9:12pm. Confirmed
Chairman
Minutes of Devonport City Council ordinary meeting held 21 July 2014