Page 6 of 17 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 21 OCTOBER 2013 COMMENCING AT 6.00PM PRESENT:
Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald B L Cole Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson
Council Officers: Acting General Manager, M Atkins Assistant General Manager Customers and Community, E Ewins Executive Manager Corporate Support, S Crawford Administration Officer, R Woolsey 1.0
APOLOGIES The apology received from Ald L M Laycock for tonight’s meeting was noted.
2.0
LEAVE OF ABSENCE There were no Leave of Absences.
3.0
DECLARATIONS OF INTEREST Nil
4.0 CLOSED SESSION 254/13 RESOLUTION Ald Cole / Squibb That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.7 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005. 4.1
Unconfirmed Minutes from the Representatives Meeting of the Cradle Coast Authority held on 22 August 2013.
4.2
Unconfirmed Minutes of Meeting - Audit Committee - 23 September 2013
4.3
Unconfirmed Minutes of Independent Community Taskforce meeting held 13 September, 2013
4.4
Unconfirmed Minutes of the Dulverton Regional Waste Management Authority Board and Representatives Meeting - 30 September 2013 and 1 October 2013 Respectively.
4.5
Minutes - Financial Assistance to Community Organisations Working Group - 24
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 7 of 17 September 2013 4.6
LIVING CITY
4.7
LIVING CITY - Progress Update
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
5.0 PUBLIC FORUM 5.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D308945) 265/13 RESOLUTION Ald Perry / Cole That the report advising of a response to a question raised at a prior Council meeting be received and noted.
5.2
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
Questions asked at this meeting DOUGLAS JANNEY - 23 WATKINSON STREET, DEVONPORT (D311237) “Annual Plan Progress Report 1.
The Annual Plan Progress is reported quarterly in the Agenda of the 4th, 7th and 10th months. The final report is part of the Annual Report for the year. Unfortunately the final report is not in the same format as the quarterly reports as the item numbers are missing. Q
Why is this?
Response The Acting General Manager advised that as the final report is included in the Annual Report the format is changed for presentation and ease of reading. 2.
Since I raised the matter at the April 2013 meeting regarding item numbers being sequential the first report for the 2013/2014 year in tonight’s Agenda Item 11.2 appears to now have the item numbering sequential. However, there is now some duplicate numbering for what are different items (p186 - 2.3.1.1 x 2; p187 - 2.3.1.2 x 2; p 198 - 5.6.3.1 x 2). What this suggests to me is that there is not a robust numbering system in place. Q
Why is this?
Response The Acting General Manager advised there are some strategies that require more than one action to be taken. A more detailed response will be provided in writing.
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 8 of 17 6.0
CONFIRMATION OF MINUTES 6.1
COUNCIL MEETING - 16 SEPTEMBER 2013 266/13 RESOLUTION Ald Cole / Squibb That the Minutes of the Council Meeting held on 16 September 2013 as circulated be taken as read and confirmed. AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
7.0 WORKSHOPS & BRIEFING SESSIONS 7.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D308519) 267/13 RESOLUTION Ald Rockliff / Cole That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.
13.7
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
PETITION AGAINST A DEVELOPMENT APPLICATION FOR THE CONSTRUCTION OF 30 HOME UNITS AT 31 DREW STREET, EAST DEVONPORT (D309371) 268/13 RESOLUTION Ald Perry / Rockliff That Council: 1.
Receive and note the petition and
2.
Write to the proposer of the petition, Mr Warren Connell, advising him of the outcome of its consideration of the planning report regarding 31 Drew Street.
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
8.0 PLANNING AUTHORITY MATTERS 8.1
PA2013.0114 APARTMENT BUILDINGS (30 UNITS) - VARIATIONS TO FRONT SETBACK, DISTANCE FROM DRIVEWAYS AND CAR PARKING - 31 DREW STREET, EAST DEVONPORT (D308706) 269/13 RESOLUTION Ald Hollister / Rockliff That Council, pursuant to the provisions of the Devonport and Environs Planning Scheme 1984 and Section 57 of the Land Use Planning and Approvals Act 1993 approve application PA2013.0114 and grant a Permit to develop land identified as 31 Drew Street, East Devonport for the following purposes: •
Apartment Buildings (30 units) - variations to front setback, distance from
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 9 of 17 driveways and car parking Subject to the following conditions: Nature of Approval 1.
Unless altered by subsequent conditions of this Permit the development is to be undertaken generally in accordance with the submitted plans by Wilson Homes Project WH6815, dated 8 August 2013, a copy of which is attached and endorsed as documents forming part of this Planning Permit.
2.
Any unit closer than 3m to the final position of an internal driveway serving an adjoining unit(s) is to have the windows of any living or sleeping areas double glazed to minimise noise transmission.
3.
The developer is to submit a landscaping and site plan (including vegetation species, maintenance schedules, paving types and privacy screens) for consideration at the time of or before the Building Permit application is lodged. A security bond or bank guarantee of $50,000 in Council’s favour will also be required at this time.
4.
The private open space areas for Units 10, 12 & 13 is to include a practical area of paved area not less than 15m2 in area.
5.
The developer is to submit a plan to Council that demonstrates satisfactory pedestrian access for the occupants of the site in lieu of traversing along the driveways. This detail can be included with the landscaping plans required by condition 3.
6.
The developer is to alter the line marking of the car parking spaces in Drew Street to suit the new development. This is inclusive of line marking removal. All works are to be undertaken by a suitably qualified contractor.
7.
The developer is to dispose of stormwater drainage from the development site to the satisfaction of Council. This includes but is not limited or confined to: (a) Upgrading with a new or renewed stormwater connection as required.
8.
(b)
Stormwater runoff from the driveway is to be collected via grated drains or pits and drained from the site.
(c)
Stormwater discharged from the whole site for storms in the range of 5 to 100 year Average Recurrence Interval is to be limited to flows that would result from the whole site having a 40% impervious surface (including roof areas). Where the impervious areas exceed 40% the stormwater is to be detained on site by a combination of above ground and/or buried detention storage structures. Due allowance is to be made for any overland flow from adjacent properties. Plans, longitudinal sections and design calculations by a suitably qualified engineer are to be prepared and forwarded to Council prior to lodgement of the building application.
(d)
The developer is to provide a scaled drawing showing the dimensioned location of the stormwater connection at the conclusion of the works.
Private drainage lines, stormwater & detention systems and any
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 10 of 17 overhanging structures are to be located outside the 3m wide drainage easement located along the northern boundary of the site. 9.
The developer is to raise the manhole lids and surrounds on the existing DN300 stormwater pipeline located in the drainage easement along the northern boundary to finished surface levels.
10.
The developer is to ensure that the buildings, driveways and car parking areas are set at levels to ensure that the household sewerage and site drainage is piped at suitable gradients with adequate coverage to the connection point.
11.
The developer is to construct minimum 3.6m wide reinforced concrete driveways and crossovers for vehicular accesses as required between the edge of road seal and the property boundaries in accordance with IPWEA Standard Drawing SD-1003.
12.
All internal driveways are to be a minimum 5.5m wide for the first 6m inside the property.
13.
The developer is to install a hardstand area (concrete slab), which connects to the existing footpath, to cater for a new bus stop at the northeast corner of the Wright and Drew Streets junction.
14.
The developer is to demolish and reconstruct the existing 4 bays of cracked and heaved footpath on Wright Street. This is to be done in accordance with IPWEA Standard Drawing SD-1006.
15.
The developer is to demolish and reconstruct the existing footpath kerb ramps located on the north east and south eastern corners of Drew Street and Wright Street. This is to be done in accordance with IPWEA Standard Drawing SD-1006 with:
16.
(a)
a new lid and surround to be incorporated onto the existing sewer manhole lid once adjusted to a suitable level to suit the new kerb access ramp on the north eastern corner;
(b)
the relocation of the existing grated pit on the south eastern corner toward the east along Drew street by means of a single grated pit in accordance with IPWEA Standard Drawing SD-1004, clear of the kerb access ramp. Discharge the new single grated pit is to be via a DN300 pipeline into a newly constructed manhole located over DN300 pipeline. Any adjustments to this infrastructure are to be made good upon completion;
(c)
a plan and longitudinal section of the relocated single grated pit and manhole are to be prepared by a suitably qualified engineer and submitted to Council for approval prior to the lodgement of the building application; and
(d)
tactile indicators as required are to be installed in accordance with AS1428.
The person responsible for the activity must comply with the conditions contained in Schedule 2 of Permit Part B, which the regulated Entity (trading as TasWater) has required the Planning Authority to include in the permit, pursuant to section 56Q of the Water and Sewerage Industry Act 2008.
And further that the developer is to note that: Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 11 of 17 A–
In regard to conditions 6, 7, 11, 13, 14 & 15 all civil works are to be undertaken in accordance with the relevant IPWEA Standard Drawings.
C – In regard to condition 9 the manholes are located inside the north east corners of the yards for Units 1 & 5. D–
In regard to condition 13 the following requirements apply: (i)
The bus stop and shelter are to comply with the provisions of the disability discrimination legislation;
(ii)
The bus stop is to have a fully accessible pathway linking to the development;
(iii)
The shelter is to provide adequate weather protection; and
(iv)
The shelter is to be designed to accord with the Crime Prevention through Environmental Design principles and Austroads guidelines.
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 12 of 17
AYES:
Aldermen Martin, Kent, Hollister, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Aldermen Cole, Goodwin and Jarman
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 13 of 17
9.0 NOTICES OF MOTION 9.1
FEES - CAR PARKING - NOTICE OF MOTION - ALD W P WILSON (D310074) MOTION Ald Wilson / Cole That as from the first Saturday in November, all meter and car parks be free for all Saturdays and every fourth Friday of each month until Council determine otherwise. PROCEDURAL MOTION 270/13 Motion Ald Keay / Perry The matter be deferred pending a workshop being held.
9.2
AYES:
Aldermen Martin, Kent, Cole, Hollister, Jarman, Keay, Perry, Squibb and Wilson
NOES:
Aldermen Goodwin and Rockliff
FORMATION OF DEVELOPMENT AND APPROVALS COMMITTEE - NOTICE OF MOTION - ALD W P WILSON (D310076) 271/13 RESOLUTION Ald Wilson / Goodwin That Council form a Development and Approvals Committee comprised of four elected members and appropriate staff, for a six month trial period.
9.3
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Squibb and Wilson
NOES:
Alderman Rockliff
REINSTATEMENT - FORMER SUBSIDY TO OPERATORS - MERSEY RIVER FERRY NOTICE OF MOTION - ALD W P WILSON (D310077) 272/13 RESOLUTION Ald Wilson / Keay That Council write to the appropriate State Minister and request the reinstatement of the former subsidy to the operators of the Mersey River Ferry, Torquay, as soon as possible.
9.4
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
TRAFFIC MANAGEMENT - NOTICE OF MOTION - ALD L M PERRY (D310222) RESOLUTION Ald Wilson / Jarman MOTION Ald Perry / Goodwin That based on the attached report and addendum from GHD, that Council: 1.
Agree to approve the relocation of the William Street school crossing and allow right turn vehicle entry into 124 William Street Devonport; and
2.
Require the developers of 124 William Street to contribute 70% towards the cost of the design and the construction of these changes.
AMENDED MOTION Motion Ald Kent / Hollister That Council: Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 14 of 17 1.
Agree subject to the agreement of DIER to approve the relocation of the William Street school crossing and allow right turn vehicle entry into 124 William Street Devonport; and
2.
Require the developers of 124 William Street to contribute 100% towards the cost of the design and the construction of these changes.
PROCEDURAL MOTION 273/13 Motion Ald Wilson / Jarman The matter be deferred pending a workshop being held. AYES:
Aldermen Martin, Kent, Hollister, Jarman, Rockliff and Wilson
NOES:
Aldermen Cole, Goodwin, Keay, Perry and Squibb
10.0 MAYORAL REPORT 10.1
MAYORAL REPORT (D309620) 274/13 RESOLUTION Ald Hollister / Rockliff That the report advising of the Mayor’s meetings and functions for the month of September 2013 be received and noted. AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
11.0 GENERAL MANAGER'S REPORTS 11.1
ELECTED MEMBERS EXPENDITURE REPORT (D310078) 275/13 RESOLUTION Ald Goodwin / Squibb That the report advising of Mayoral and Aldermanic Expenditure for the month of September 2013 be received and the information noted.
11.2
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
2013/14 ANNUAL PLAN UPDATE AS AT 30 SEPTEMBER 2013 (D310113) 276/13 RESOLUTION Ald Rockliff / Goodwin That the 2013/14 Annual Plan update as at 30 September, 2013, as outlined in the attached Report, be received and noted.
11.3
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
2013 SISTER CITIES AUSTRALIA NATIONAL CONFERENCE BROKEN HILL NSW (D310114) 277/13 RESOLUTION Ald Kent / Cole That Council: 1.
approve Alderman Peter Hollister and Alderman Grant Goodwin’s
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 15 of 17 attendance to 2013 Sister Cities Australia National Conference in Broken Hill, and that expenses where requested be paid in accordance with Council’s Policy; and 2.
Alderman Goodwin be nominated to have voting rights on behalf of Council at the Conference.
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
12.0 CUSTOMERS AND COMMUNITY REPORTS 12.1
MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D309244) 278/13 RESOLUTION Ald Keay / Rockliff That the Combined Minutes of Controlling Authorities, Working Groups and Special Committees be received and noted.
12.2
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
VOLUNTEER STRATEGY (D309930) 279/13 RESOLUTION Ald Hollister / Kent That Council adopt the Devonport City Council Volunteer Strategy 2013-1017.
12.3
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
EAST DEVONPORT COMMUNITY PLAN (D310021) 280/13 RESOLUTION Ald Wilson / Rockliff That Council endorse the Draft East Devonport Community Plan and enter into a six week public consultation period. AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
13.0 TECHNICAL AND FINANCE REPORTS 13.1
FINANCE REPORT FOR SEPTEMBER 2013 (D305812) 281/13 RESOLUTION Ald Rockliff / Cole That the Finance Report for September 2013 be noted. AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 16 of 17 13.2
TENDER REPORT CONTRACT 1252 SUPPLY, DELIVERY AND PLACEMENT OF HOTMIX ASPHALT (D308291) 282/13 RESOLUTION Ald Goodwin / Keay That the Tender and accompanying Schedule of Rates submitted by Venarchie Contracting Pty Ltd for Contract 1252 - Supply, Delivery and Placement of Hotmix Asphalt be accepted.
13.3
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
TENDER REPORT CONTRACT 1251 SUPPLY, DELIVERY AND PLACEMENT OF SPRAYED BITUMINOUS SURFACING (D308294) 283/13 RESOLUTION Ald Keay / Kent That the Tender and accompanying Schedule of Rates submitted by Hardings Hotmix Pty Ltd for Contract 1251 - Supply, Delivery and Placement of Sprayed Bituminous Surfacing Services be accepted.
13.4
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
CONTRACT 1254 - AQUATIC CENTRE - STEELE STREET ACCESS UPGRADE (D309390) 284/13 RESOLUTION Ald Wilson / Cole That Council accept the tender submitted by Harding Hotmix Pty Ltd for the tendered sum of $160,605.45 excluding GST.
13.5
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
MERSEY VALE MEMORIAL PARK - CEMETERY DEVELOPMENT OPTIONS (D308756) 285/13 RESOLUTION Ald Wilson / Cole That Council: 1.
Note the information provided in this report;
2.
Endorse the Memorial Garden concept allowing progression to community consultation stage and further development and refinement of the design; and
3.
Endorse the Modern Burial System concept allowing the community to be informed of Council’s plans and further investigation and design development.
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013
Page 17 of 17 13.6
CAPITAL WORKS REPORT (D309982) 286/13 RESOLUTION Ald Rockliff / Hollister That the progress report on the 2013/2014 Capital Works Program be noted.
13.8
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
DEVONPORT PARKING BY-LAW 2013 (D310125) 287/13 RESOLUTION Ald Kent / Rockliff That Council affix its Common Seal to the Devonport Parking By-Law 2013.
13.9
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
PAY & DISPLAY VOUCHER MACHINES (D310255) 288/13 RESOLUTION Ald Goodwin / Cole That: 1.
Council agree to purchase new Pay and Display Voucher Machines with Coin and Credit Card Facility from Duncan Solutions; and
2.
A workshop be convened to discuss the financial implications for Council and the community that will arise out of the use of a credit card facility.
AYES:
Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Perry, Rockliff, Squibb and Wilson
NOES:
Nil
There being no further business the meeting was declared closed at 9.26pm. Confirmed
Chairman
Minutes of Devonport City Council Ordinary Meeting held 21 October 2013