Page 6 of 19 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET, DEVONPORT ON MONDAY, 22 SEPTEMBER 2014 COMMENCING AT 6:00PM PRESENT:
Ald S L Martin (Mayor) Ald G B Kent (Deputy Mayor) Ald B L Cole Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson
Council Officers: General Manager, P West Deputy General Manager, M Atkins Executive Manager Community Services, E Ewins Executive Manager Corporate and Business, S Crawford Development & Health Services Manager, B May A minuteâ€&#x;s silence was held due to the passing of the Deputy Mayor of Launceston City Council. 1.0
APOLOGIES There were no apologies received.
2.0 DECLARATIONS OF INTEREST Ald Rockliff declared an interest in Agenda Item 11.1 - Financial Assistance to Community Organisations Working Group.
3.0 CLOSED SESSION 222/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Squibb That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items be dealt with in Closed Session: Item No 3.1 3.2 3.3
Local Government (Meeting Procedures) Matter Regulations 2005 Reference Applications for Leave of Absence 15(2)(i) Unconfirmed minutes of the Cradle Coast 15(2)(f) Authority Board held on 12 August 2014 Unconfirmed Minutes of the Independent 15(2)(f) Community Taskforce Meeting held 5 August 2014
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 7 of 19 3.4
Local Government Association of Tasmania Election of President 2014 Australian Masters Games - Cradle Coast Authority Closed Session - Governance and Finance Committee Meeting - 15 September 2014 Industry Rate Remissions Requests
3.5 3.6 3.7
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
15(2)(f) 15(2)(f) 15(2)(f) 15(2)(f)(j)
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY
4.0 PUBLIC QUESTION TIME 4.1
RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D340218) The response in relation to Mr Douglas Janney‟s question asked at the 25 August 2014 Council meeting was noted.
4.2
QUESTIONS ASKED AT THIS MEETING MR BOB VELLACOTT - 11 COCKER PLACE, DEVONPORT (27122) Q1
Will Council make available on a regular basis to ratepayers a simplified/ easily understood financial report of the incoming monies and outgoing expenses relevant to the LIVING CITY Project?
Q2
Will Council give an assurance to ratepayers that commercial and in confidence negotiations and agreements will be kept to the absolute minimum in regard to the LIVING CITY Project?
Response The Mayor advised that Council has attempted to be open and transparent in the past in relation to LIVING CITY. Any future openness is dependent on developers and the confidential nature of negotiations from time to time. 5.0
CONFIRMATION OF MINUTES 5.1
COUNCIL MEETING - 25 AUGUST 2014 226/14 RESOLUTION MOVED: Ald Hollister SECONDED: Ald Rockliff That the minutes of the Council meeting held on 25 August 2014 as previously circulated be confirmed.
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 8 of 19
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
6.0 WORKSHOPS & BRIEFING SESSIONS 6.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D339620) 227/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Jarman That the report of the General Manager advising of Workshop Sessions held since the last Council meeting be received and the information therein be noted. Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
7.0 PLANNING AUTHORITY MATTERS There were no items to consider as a Planning Authority.
8.0 NOTICES OF MOTION 8.1
ALLOCATION OF FUNDS - ECONOMIC DEVELOPMENT OFFICER - ALD J T KEAY (D341021) 228/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Jarman That Council consider allocating in the 2015-16 budget, an allocation of funds to either employ or contract the services of an Economic Development Officer to prepare an Economic Development Strategy for the City and furthermore, consider in forward estimates funding of the on-going employment of an Economic Development Officer, or similar, to be tasked with the implementation of the Strategy and the point of contact for any matters relating to furthering economic development for the City.
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 9 of 19
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY 8.2
LEGISLATIVE CHANGES - DOG CONTROL ACT 2000 - ALD J T KEAY (D341030) 229/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Jarman That Council seek the assistance of the Local Government Association to investigate legislative changes to the Dog Control Act 2000, to make provision for Councils to offer the option for the registration of a secondary dog owner, which would allow such ownership to come into effect and enforced through law on the death or incapacitation of the primary dog owner. For Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
Against
For Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED
8.3
INSTALLATION OF SIGNAGE - SORELL STREET SERVICE LANEWAY - ALD L M PERRY (D341040) 230/14 RESOLUTION MOVED: Ald Perry SECONDED: Ald Goodwin That an investigation be undertaken, and if so decided by Aldermen at the October Council meeting, Council condition the Council owned laneway servicing 181, 183, 185 and 187 Steele Street (Title Reference 243287/1) as a „no parking‟ laneway and subsequently install appropriate signage at the entrance to the laneway to advise motorists of such. Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 10 of 19 8.4
BUDGET AIRLINE - DEVONPORT AIRPORT - ALD L M LAYCOCK (D341230) 231/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Goodwin That Council: (a)
seek the support of Tas Ports (as owners of the Devonport Airport), both State and Federal Members of Government and the Latrobe Council regarding their interest in further exploring opportunities which may exist for attracting a budget airline to service both the Melbourne/Devonport and Sydney/Devonport airline routes.
(b)
invite the consultant appointed by the Department of State Growth to develop a State Access Strategy to meet with Council at a future Workshop session to outline the findings to date on air transport into and out of Tasmania and how this may impact on the Devonport Airport.
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY
9.0 MAYORAL REPORT 9.1
MAYOR'S MONTHLY REPORT (D340163) 232/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Cole That the Mayor‟s monthly report be received and noted. Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 11 of 19
10.0 GENERAL MANAGER'S REPORTS 10.1
ADOPTION OF LIVING CITY MASTER PLAN (D340779) 233/14 RESOLUTION MOVED: Ald Hollister SECONDED: Ald Kent That Council: 1.
receive and note this report regarding the LIVING CITY Master Plan (dated August 2014);
2.
adopt the Master Plan as the guiding document for the implementation of LIVING CITY;
3.
support undertaking further investigation into relocating the Devonport Regional Gallery to a suitable location as part of the Waterfront Precinct;
4.
note the comments received during the consultation period for consideration and inclusion where appropriate in the detailed design phase; and
5.
consider at the appropriate time incorporating into the Master Plan any new initiatives that may be identified as part of the regional benefits study.
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY 10.2
GENERAL MANAGER'S REPORT - SEPTEMBER 2014 (D331486) 234/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Rockliff That the report of the General Manager be received and noted. Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 12 of 19 10.3
PLANNING AUTHORITY COMMITTEE MEETING - 1 SEPTEMBER 2014 (D339800) 235/14 RESOLUTION MOVED: Ald Laycock SECONDED: Ald Goodwin That the minutes of the Planning Authority Committee held on Monday, 1 September 2014 be received and noted. PAC 14/14
Planning Applications Approved Under Delegation during the period 15 July 2014 to 15 August 2014
PAC 15/14
PA2014.0098 - Residential (multiple dwelling) and discretionary setback and building envelope & 2 lot subdivision - 2 McArthur Drive (D338428) (Approved under delegation)
PAC 16/14
PA2014.0100 - 3 lot subdivision and residential (single dwelling) assessment against performance criteria for setback and building envelope - 52-54 Wright Street, East Devonport (D338659) (Approved under delegation)
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against
For
Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
Against
CARRIED UNANIMOUSLY 10.4
INFRASTRUCTURE AND WORKS COMMITTEE MEETING - 8 SEPTEMBER 2014 (D340773) 236/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Laycock That the minutes of the Infrastructure and Works Committee held on Monday, 8 September 2014 be received and the recommendations contained therein be adopted. IWC 9/14
Tender Report Contract 1274 - Supply, Delivery and Placement of Hotmix Asphalt (D338426) (Approved under delegation)
IWC 10/14
Tender Report Contract 1273 - Supply, Delivery and Placement of Sprayed Bituminous Surfacing (D338427) (Approved under delegation)
IWC 11/14
Infrastructure and Works Report (D337460)
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 13 of 19 EFFECTIVE DECISIONS OF THE INFRASTRUCTURE AND WORKS COMMITTEE CONFIRMED BY COUNCIL IWC 11/14
10.5
Infrastructure and Works Report (D337460) That the Infrastructure and Works monthly report for August 2014 be received and noted.
GOVERNANCE AND FINANCE COMMITTEE MEETING - 15 SEPTEMBER (D341122)
2014
237/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Keay That the minutes of the open session of the Governance and Finance Committee held on Monday, 15 September 2014 be received and the recommendations contained therein be adopted. Open Session GFC 9/14
Elected Members‟ Expenditure Report - July/August 2014 (D338871)
GFC 10/14
Annual Financial Report for year ended 30 June 2014 (D339495)
GFC 11/14
Risk Management Framework (D339592)
GFC 12/14
Local Government Association of Tasmania - General Meeting 24 September 2014 (D339627)
GFC 13/14
Finance Report for August 2014 (D339976)
GFC 14/14
Governance and Finance Report (D336517)
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY EFFECTIVE DECISIONS OF THE GOVERNANCE AND FINANCE COMMITTEE CONFIRMED BY COUNCIL GFC 9/14
Elected Members’ Expenditure Report - July/August 2014 (D338871) That the report advising of Mayoral and Aldermanic expenditure for July and August 2014 be received and noted.
GFC 10/14
Annual Financial Report for year ended 30 June 2014 (D339495) That the report of the General Manager relating to the Annual Financial Report for the year ended 30 June 2014 be received and that Council: (a)
receive the Annual Financial Report including the complete Notes to the Accounts will be included as an Appendix in the 2014 Annual Report; and
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 14 of 19
10.6
(b)
note the Annual General Meeting will be convened at the East Devonport Recreation Centre on Monday 13 October 2014 commencing at 7:00 pm.
(c)
adjust the carried forward capital works projects budget as listed in this report to the value of $2,557,366.
GFC 11/14
Risk Management Framework (D339592) That the report of the Executive Manager Corporate and Business Services be received and that Council adopt the Risk Management Framework with immediate effect.
GFC 12/14
Local Government Association of Tasmania - General Meeting 24 September 2014 (D339627) That the agenda for the Local Government Association of Tasmania General Meeting on 24 September 2014 be received and noted.
GFC 13/14
Finance Report for August 2014 (D339976) That the Finance Report for August 2014 be received and noted.
GFC 14/14
Governance and Finance Report (D336517) That the Governance and Finance report be received and noted.
UNCONFIRMED MINUTES OF THE CRADLE COAST AUTHORITY REPRESENTATIVES MEETING - 28 AUGUST 2014 (D341237) 238/14 RESOLUTION MOVED: Ald Squibb SECONDED: Ald Keay That the unconfirmed minutes of the Cradle Coast Authority Representatives meeting held on 28 August 2014 be received and noted. Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
11.0 CUSTOMERS AND COMMUNITY REPORTS 11.1
FINANCIAL ASSISTANCE TO COMMUNITY ORGANISATIONS WORKING GROUP (D340333) Ald Rockliff declared an interest in this agenda item and left the meeting at 9:04pm. 239/14 RESOLUTION MOVED: Ald Kent SECONDED: Ald Keay That Council:
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 15 of 19 1.
receive the unconfirmed minutes of the Financial Assistance to Community Organisations Working Group held 5 September 2014; and
2.
in line with the recommendations of the Financial Assistance to Community Organisations Working Group approve the following Community Small Grants, Economic Development and Events Assistance Grants and General Rate Remissions to Non-profit Organisations Grants as listed:
Community Small Grants Fund Amount ($)
Organisation
Project Title
Australian Red Cross Society
Youth Health and Wellbeing Devonport
Baptcare Karingal
Karingal Men's Shed
Child and Family Centre - East Devonport
Fine Food, Fine Lunchboxes
Choose Services
Men's Health Forum focusing on Mental Health
Life
2,000
Conditions / Comments Contribution towards training facilitator costs
1,120
-
900
Delta Society Australia
Delta Therapy Dogs program and Classroom Canine program
350
As per Policy fund 50% equipment costs
Devonport Lapidary Club
Provide essential silversmithing equipment and tuition sessions
750
Safety equipment only
Devonport Online Access Centre
Computers and Tai Chi
-
Devonport Primary School
Children's Crossing Mural
-
Don Railway
Secure Archive and Records Store
1,500
Eastern Shore Community House
Kiddie Mums
Studying
2,565
Environment Tasmania
Devonport Marine Discovery Event
3,000
Lions Club City of Devonport
History of Devonport Recreation Centre (DRC)
-
Mission Australia
Mindful Awareness Parenting (MAP) Workshop
1,050
Munnew Centre
Roaring Twenties Celebration
River
Day
Playgroup Tasmania Inc Total
Care
for
Musical
-
Baby and Me Playgroup
13,235
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Excludes catering
Page 16 of 19 Economic Development and Events Assistance Organisation
Fund Amount ($)
Project Title
Conditions / Comments
Devonport Apex Regatta
Devonport Apex Regatta
-
Not eligible - failed to acquit 2013/14 grant
Devonport Apex Regatta
Wood Chopping Championships
State
-
Not eligible - failed to acquit 2013/14 grant
Devonport Athletic Club
Devonport Athletic Christmas Carnival
Club
4,000
Devonport Lapidary Club
Jewellery, Gem & Mineral Fair
-
Devonport Surf Life Saving Club
Devonport Pub to Club
1,000
Mersey Valley Devonport Cycling Club
Mersey Valley Women's National Road Series and U19 Selection Races
1,500
Parkrun
Parkrun
PGA
Tasmanian Senior Open
2,000
Rotary Club of Devonport
Devonport Food Expo
1,000
Rotary Club of Devonport North Inc
Devonport Motor Show
Fund for 3 years 2014/15 $1,500, 2015/16 $1,000, 2016/17 $500
-
Total
-
In kind only equipment, design and printing of event program and peopleâ€&#x;s choice entry forms, digital promotion
26,000
General Rate Remission to Non-profit Organisations Organisation
Property Location
Recommended General Rate Remission $
Devonport Agricultural and Pastoral Society
86A Gunn Street DEVONPORT
5,000.00
Devonport Girl Guides
56a Forbes Street DEVONPORT
1,256.45
Devonport Tennis Club
Eugene Street DEVONPORT
4,019.75
Don Railway
24 Forth Road DON
10,418.77
East Devonport Tennis Club
48-50 Wright Street EAST DEVONPORT
Family Based Care Association North West
70 Oldaker Street DEVONPORT
-
GC Services Incorporated
62 Tarleton Street EAST DEVONPORT
-
Housing Choices Tasmania
5 Steele Street DEVONPORT
-
Mersey Community Care
167 Steele Street DEVONPORT
Minutes of Devonport City Council ordinary meeting held 22 September 2014
962.39
1,955.56
Page 17 of 19 Organisation
Property Location
Mersey Rowing Club
52 River Road AMBLESIDE
Scout Association of Australia (Tasmanian Branch)
96 Mersey Main Road SPREYTON
Scouts Australia Tasmania Branch - City of Devonport Scout Group
11A Addison Street DEVONPORT
Recommended General Rate Remission $ 1,466.67 869.14
1,086.42
Total
30,728.98
Ald Martin Ald Cole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY Ald Rockliff returned to the meeting at 9:07pm. 11.2
DEVONPORT BASKETBALL COUNCIL - LEASE FEES AND CHARGES (D340948) 240/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Rockliff That Council in relation to the provision of facilities for the use of the Devonport Basketball Council determine: (a)
the following charges will apply effective from 1 October 2014: Lease Area Devonport Warriors Bar Devonport Warriors Canteen
(b)
following relocation from their current office accommodation at 30 Forbes Street, to the former Recreation Centre office (including access to the gym, meeting room and adjoining store/kitchen on an “as is where is” basis) a three year lease agreement be entered into with the following weekly rental (inclusive of GST):
(c)
Annual Rental Weekly Rental (including GST) (ex GST) $2,600 $50.00 $3,000 $52.69
Year 1 - $80 Year 2 - $105 Year 3 - $125
all costs associated with the relocation is to be met by the Devonport Basketball Council with no additional assistance provided by Council.
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 18 of 19
Ald artin Ald ole Ald Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY
12.0 TECHNICAL AND FINANCE REPORTS 12.1
PAYL - SUPPLY & INSTALL ACCESS CONTROL EQUIPMENT - CONTRACT 1275 (D339957) 241/14 RESOLUTION MOVED: Ald Keay SECONDED: Ald Goodwin That Council in relation to contract 1275 – Supply & Install Access Control Equipment: a)
award the contract for the Supply and Installation of Access Control Equipment to TMA Tech Pty Ltd for the tendered sum including options of $111,750 (ex GST);
b)
note that design, project management and administration costs for this project is estimated at $15,000;
c)
note that the computer link to the Best Street Offices is estimated at $5,000; and
d)
note that the total capital works budget for the „PAYL Conversion – Best Street Car Park‟ project is $300,000 (ex GST) and that the remaining budget will be utilised to make the required infrastructure changes to the existing Best Street Carpark.
Ald S L Martin Ald B L Cole Ald G F Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY 12.2
TASMANIAN GOVERNMENT POSITION PAPER ON REFORMING TASMANIA'S PLANNING SYSTEM (D340834) 242/14 RESOLUTION MOVED: Ald Goodwin SECONDED: Ald Kent That Council receive the report by the Development and Health Services Manager, and note the proposals contained in the Position Paper “Reforming Tasmania‟s Planning System”.
Minutes of Devonport City Council ordinary meeting held 22 September 2014
Page 19 of 19 For
Ald S L Martin Ald B L Cole Ald G F Goodwin Ald Hollister Ald Jarman Ald Keay
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY 243/14 RESOLUTION MOVED: Ald Wilson SECONDED: Ald Cole That Council resume its Closed Session meeting. Ald S L Martin Ald B L Cole Ald G F Goodwin Ald Hollister Ald Jarman Ald Keay
For
Against Ald Kent Ald Laycock Ald Perry Ald Rockliff Ald Squibb Ald Wilson
For
Against
CARRIED UNANIMOUSLY The Mayor adjourned the meeting at 9:15pm to recommence at 9:20pm in Closed Session. CLOSURE There being no further business the Mayor declared the meeting closed at 9:23pm. Confirmed
Chairman
Minutes of Devonport City Council ordinary meeting held 22 September 2014