Page 1 of 15 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET, DEVONPORT ON MONDAY, 27 APRIL 2015 COMMENCING AT 6:30PM Meeting Open Session Closed Session Total PRESENT:
From 6:30pm 7:39pm
To 7:38pm 7:49pm
Time Occupied 1 hour 8 minutes 10 minutes 1 hour 18 minutes
Ald S L Martin (Mayor) in the Chair Ald A L Rockliff (Deputy Mayor) Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald J F Matthews Ald L M Perry
Council Officers: General Manager, P West Deputy General Manager, M Atkins Executive Manager Community Services, E Jones Executive Manager Corporate and Business, S Crawford Governance Coordinator, K Hampton Audio Recording All persons in attendance were advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. 1.0
APOLOGIES The following apologies were received for the meeting. Ald Emmerton Ald Laycock
2.0
Leave of Absence Apology
DECLARATIONS OF INTEREST The following Declarations of Interest were advised: Ald Keay
3.0
Agenda Item 12.4
Closed Session – Community Representatives - LIVING CITY Reference Group
PUBLIC QUESTION TIME 3.1
RESPONSES TO QUESTIONS RAISED AT A PRIOR COUNCIL MEETING OR SECTION 23 COMMITTEE (D363482) 68/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Perry
That the report advising of responses to questions raised at previous Council and Section 23 Committee meetings be received and noted.
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 2 of 15 For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 3.2
Questions asked at this meeting DOUGLAS JANNEY - 23 WATKINSON STREET, DEVONPORT (29377 D368097) The recent work in William St at the Four Ways was in part a poor expenditure of money. Q
Why has the Council short-changed the pedestrians by NOT putting in a centre island at the pedestrian crossover and hence making it much safer for pedestrians to cross as there would have been only 1 lane, not 2 lanes of traffic to contend with at the 1 time?
Response The question was taken on notice and a response will be provided in writing. TREVOR SMITH - 7 GLEN COURT (27122) As a resident of Devonport, could you please be transparent with the Ratepayers of Devonport, about your borrowings of $12.5 million dollars for the LIVING CITY Project. With estimated construction costs of $280 million plus. Why didn’t you publicise the borrowings to the local media. Surely this isn’t being transparent with the community, are you being so secretive that you think the Ratepayers of Devonport will not want to know what you are doing!! You can fool the people some of the time, but not all of the time!! Do you intend to sell off this valuable Ratepayer’s land to a developer at commercial rates?? Response The question was taken on notice and a response will be provided in writing. TREVOR SMITH - 7 GLEN COURT (27122) I object to one of Devonport Council’s employees ringing me up on my mobile on Friday the 24th April 2015 in relation to the LIVING CITY PROJECT. I don’t give out my mobile number freely to anyone including the Devonport City Council. My address has been here for correspondence. Why has this been allowed to happen?? Response The question was taken on notice and a response will be provided in writing. 4.0
CONFIRMATION OF MINUTES 4.1
COUNCIL MEETING - 23 MARCH 2015 69/15 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Matthews
That the minutes of the Council meeting held on 23 March 2015 as circulated be taken as read and confirmed.
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 3 of 15 For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 5.0
WORKSHOPS & BRIEFING SESSIONS 5.1
WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D363963) 70/15 RESOLUTION MOVED: SECONDED:
Ald Keay Ald Rockliff
That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 6.0
PLANNING AUTHORITY MATTERS There were no items to be considered by Council in its capacity as a Planning Authority.
7.0
NOTICES OF MOTION 7.1
INSTALLATION OF SLIP LANE - MIDDLE ROAD OVERPASS - ALD G F GOODWIN (D366487) 71/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Perry
That Council write to the Minister for Infrastructure requesting the installation of traffic management solution including the consideration of a slip lane off the access ramp from the highway to Middle Road in order for traffic to turn left. Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 4 of 15 8.0
MAYORAL REPORT 8.1
MAYOR'S MONTHLY REPORT (D365528) 72/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Matthews
That the Mayor’s monthly report be received and noted. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 9.0
GENERAL MANAGER'S REPORTS 9.1
DELIVERING SAFE AND SUSTAINABLE CLINICAL SERVICES - WHITE PAPER EXPOSURE DRAFT - MARCH 2015 (D365322) 73/15 RESOLUTION MOVED: SECONDED:
Ald Keay Ald Rockliff
That Council note the release of the Delivering Safe and Sustainable Clinical Services White Paper Exposure Draft Report – March 2015 and continue to lobby on behalf of the community its previously adopted position that any proposed changes at the Mersey Community Hospital should only be considered if it is demonstrated: a)
a net benefit to the Mersey Community Hospital which includes no downgrading of life saving services;
b)
does not jeopardise the delivery of high quality health services across the whole region by weakening the critical mass required to do so;
c)
the North West Regional Hospital and Mersey Community Hospital playing a state-wide role in the delivery of health services to all Tasmanians.
Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 5 of 15 9.2
ROLE OF LOCAL GOVERNMENT PROJECT (D365068) 74/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That Council in relation to the draft Strategic Action Plan aimed at furthering the Role of Local Government project provide the following comments: (a)
whilst Council generally supports the objectives of the Strategic Action Plan it questions the timing of the release of the document considering the current desire by the Minister for Local Government for councils to consider voluntary amalgamations;
(b)
Council reinforces its previous advice that the State Government needs to take the lead on the issue of local government reform more generally and refer this broader issue to the Local Government Board for review and advice;
(c)
if the Strategic Action Plan is adopted that an additional requirement be included that indicates that if there is no genuine efficiency gains achieved during the implementation of the Plan that at the end of the three year review period local government will be subject of an independent review which includes potential boundary adjustments where deemed appropriate. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 9.3
COUNCIL BUDGET CONSULTATION (D365577) 75/15 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Jarman
That Council receive and note the 2015/16 budget consultation report. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 9.4
FORMATION OF LEASE POLICIES (D353252) 76/15 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Jarman
That the draft Community, Childcare and Commercial Lease Policy and the Sport and Recreation Groups Lease Policy report be received and noted and Council: Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 6 of 15 (a)
release the draft Policies for a four week consultation period; and
(b)
note the results of the consultation and any proposed changes to the Policies will be provided to Council at a future meeting. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 9.5
LOCAL GOVERNMENT ASSOCIATION OF TASMANIA - ELECTION OF MEMBERS TO GENERAL MANAGEMENT COMMITTEE (D365873) 77/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That Council nominate Alderman Martin for the 2015 election to the General Management Committee for the Local Government Association of Tasmania. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 9.6
FINANCIAL ASSISTANCE GRANTS TO LOCAL GOVERNMENT (D366688) 78/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Keay
That Council: (a)
acknowledge the importance of federal funding through the Financial Assistance Grants program for the continued delivery of Council’s services and infrastructure;
(b)
acknowledges that the Council will receive $1,984,371 in 2014-15; and
(c)
will ensure that this federal funding, and other funding provided by the Federal Government under relevant grant programs, is appropriately identified as Commonwealth grant funding in Council publications, including annual reports.
Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 7 of 15 9.7
INFRASTRUCTURE, WORKS AND DEVELOPMENT COMMITTEE MEETING - 13 APRIL 2015 (D366501) 79/15 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Perry
That the minutes of the Infrastructure, Works and Development Committee held on Monday 13 April 2015 be received and the recommendations contained therein be adopted. IWC 8/15 Presentation - Proposed Walking/Cycling Track (22006) IWC 9/15 Tender Report - Contract 1286 - Roadside Mowing (D362797) IWC 10/15 Tender Report - Contract 1288 - Security Patrol (D363661) IWC 11/15 Tender Report – Contract 1287 - Weed Control (D362798) IWC 12/15 Cemetery Strategy - Year Four Status (D362104) IWC 13/15 Meercroft Park Reserve Car Park Project Update (D363751) IWC 14/15 Road Network Strategy - For Adoption (D364697) IWC 15/15 Development and Health Services Report (D364361) IWC 16/15 Infrastructure and Works Report (D361996) For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY EFFECTIVE DECISIONS OF THE INFRASTRUCTURE AND WORKS COMMITTEE CONFIRMED BY COUNCIL IWC 8/15
Presentation - Proposed Walking/Cycling Track (22006) That the presentation regarding the proposed Don River walking/cycling track be noted and a report be prepared for consideration at a future Council meeting.
IWC 9/15
Tender Report - Contract 1286 - Roadside Mowing (D362797) That the report from the Project Management Officer in relation to Contract 1286 – Roadside Mowing be received and noted and Council: a)
award the contract to Mareeba Trust for the tendered sum of $45,120 (ex GST);
b)
note the schedule of rates for additional work as required outside the contract; and
c)
note the contract conditions allow for two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 8 of 15 IWC 10/15
IWC 11/15
Tender Report - Contract 1288 - Security Patrol (D363661) That the report from the Project Management Officer in relation to Contract 1288 – Security Patrol & Associated Services be received and noted and Council: 1.
award the contract to JRB Protection for the tendered sum of $25,550 (ex GST) per annum; and
2.
note the contract includes options for a further two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.
Tender Report – Contract 1287 - Weed Control (D362798) That the report from the Project Management Officer in relation to Contract 1287 – Weed Control be received and noted and Council: a)
award the contract to Steeds Weeds Solutions for the tendered sum of $65,664 (ex GST);
b)
note the schedule of rates for additional work as required outside the contract; and
c)
note the contract conditions allow for two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.
IWC 12/15
Cemetery Strategy - Year Four Status (D362104) That the report of the Infrastructure and Works Manager be received and Council note the status of actions listed in the Devonport City Council Cemetery Strategy.
IWC 13/15
Meercroft Park Reserve Car Park Project Update (D363751) That the report from the Infrastructure and Works Manager regarding the current issues with the Meercroft Park Reserve Car Park project be received and noted and Council:
IWC 14/15
1.
continue to assist Meercroft Care Inc. to find possible solutions for their future car parking options; and
2.
carry forward $82,500 from the 2014/15 capital expenditure budget for the construction of an extension to the existing car park at the Meercroft Park Reserve; and
3.
authorise the General Manager to undertake further discussions with Meercroft Care Inc. regarding their desire to potentially acquire public land for the purpose of meeting future car parking needs for their facility; requesting that the outcome of these discussion be the subject of a future Council report.
Road Network Strategy - For Adoption (D364697) That the report of the City Engineer regarding the 2014 Devonport Road Network Strategy be received and that Council adopt the attached 2014 Road Network Strategy with immediate effect.
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 9 of 15
9.8
IWC 15/15
Development and Health Services Report (D364361) That the Development and Health Services report be received and noted.
IWC 16/15
Infrastructure and Works Report (D361996) That the Infrastructure and Works report be received and: 1.
note the scope of works for the Cycling Network Strategy Action Plan Year 2 actions project is to be line marking of bike lanes along Brooke Street, East Devonport; and
2.
note the over budget expenditure for the Thomas Street base course correction and reseal project; and
3.
note the over budget expenditure for the Rooke Street safety barrier project at the intersection of Rooke Street and Steele Street.
COMMUNITY SERVICES COMMITTEE MEETING - 20 APRIL 2015 (D367217) 80/15 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Matthews
That the minutes of the Community Services Committee held on Monday 20 April 2015 be received and noted and the recommendations contained therein be adopted. CSC 7/15
Minutes of Strategic Special Committee Meetings (D363066)
CSC 8/15
Food Connection (D363484)
CSC 9/15
Meercroft Park Tree Planting Proposal (D365541)
CSC 10/15
Community Services Committee Report - April 2015 (D361889) For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY EFFECTIVE DECISIONS OF THE COMMUNITY SERVICES COMMITTEE CONFIRMED BY COUNCIL CSC 7/15
Minutes of Strategic Special Committee Meetings (D363066) That the report of the Executive Manager Community Services be received and that: (a)
the minutes of the Strategic Special Committees be received and noted;
(b)
Ald Rockliff be appointed to the Development Strategic Special Committee.
(c)
the Arts, Culture and Tourism Strategic Special Committee Terms of Reference be amended to increase the number of community members to up to 12.
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Community
Page 10 of 15
9.9
(d)
the Sport and Recreation Special Strategic Special Committee Terms of Reference be amended, to increase the number of community members by 3
(e)
Council match dollar for dollar the amount business partners contribute to Sports Marketing Australia in the 2015/2016 financial year.
CSC 8/15
Food Connection (D363484) That the Food Connection Project progress report be received and noted.
CSC 9/15
Meercroft Park Tree Planting Proposal (D365541) That the report of the Sport and Recreation Development Coordinator be received and Council based on the result of consultation for the proposal at Meercroft Park put forward by the Rotary Club of Devonport North, not be progressed, and another location be identified in consultation with the Club.
CSC 10/15
Community Services Committee Report - April 2015 (D361889) That the report of the Executive Manager Community Services be received and Council note the activities of the Community Services Department.
GENERAL MANAGER'S REPORT - APRIL 2015 (D363638) 81/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That the report of the General Manager be received and noted. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 10.0 CUSTOMERS AND COMMUNITY REPORTS 10.1
REMOVAL OF TREES AT HOME HILL (D363485) 82/15 RESOLUTION MOVED: SECONDED:
Ald Matthews Ald Jarman
That Council: a)
note the Arborists report conducted at Home Hill and determines due to identified safety concerns to remove the trees at the property, subject to confirmation of support from the National Trust and stakeholders;
b)
agree to leaving the trunks at a height of approximately six metres to allow consideration of the development of a future sculpture walk at Home Hill;
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 11 of 15 c)
acknowledge that the removal of the tress will result in an over expenditure of the current Home Hill budget; and
d)
include an allowance in the 2015/16 budget to potentially progress the sculpture walk concept, or alternatively remove the trunks if necessary. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 11.0 TECHNICAL AND FINANCE REPORTS 11.1
LANEWAY OFF LOVETT STREET (D364919) 83/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Matthews
That Council accept the offer from Department of Health and Human Services to transfer ownership of the service laneway off Lovett Street (CT197353/1) to Council and commit to undertaking basic maintenance of the laneway. For
Ald Martin Ald Goodwin Ald Jarman Ald Keay
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 11.2
MERSEY BLUFF SEA WALK (D366904) 84/15 RESOLUTION MOVED: SECONDED:
Ald Matthews Ald Jarman
That Council: 1.
note the concept proposal from the Rotary Club of Devonport North to construct a Sea Walk around the Mersey Bluff headlands;
2.
support the Club to progress with undertaking a feasibility study into the idea.
Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY
Minutes of Devonport City Council ordinary meeting held 27 April 2015
Page 12 of 15 12.0 CLOSED SESSION 85/15 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Keay
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items be dealt with in Closed Session
Item No 12.1 12.2
12.3
12.4
Local Government (Meeting Procedures) Matter Regulations 2005 Reference Applications for Leave of Absence 15(2)(i) Unconfirmed minutes - Cradle Coast 15(2)(f) Authority Board meeting held on 10 March 2015 and Dulverton Regional Waste Management Authority Board Meeting held on 20 April 2015 Closed Session - Infrastructure, Works and 15(2)(f) Development Committee Meeting - 13 April 2015 Community Representatives - LIVING CITY 15(2)(a) Reference Group
Ald Martin Ald Goodwin Ald Jarman Ald Keay
For
Against Ald Matthews Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY The Mayor adjourned the meeting at 7:38pm to reconvene in Closed Session at 7:39pm The Council moved out of Closed Session at 7:49pm Council resumed in open session at 7:49pm There being no further business on the agenda the closed session was declared closed at 7:49pm. Confirmed
Chairman
Minutes of Devonport City Council ordinary meeting held 27 April 2015