Page 1 of 7 MINUTES OF A COMMUNITY SERVICES COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET, DEVONPORT ON MONDAY, 19 OCTOBER 2015 COMMENCING AT 6:02PM PRESENT:
Ald A L Rockliff (Chairman) Ald G F Goodwin Ald A J Jarman Ald J T Keay Ald L M Laycock (from 6:03pm)
Aldermen in Attendance: Council Officers: General Manager, P West Community and Cultural Development Manager, B de Jong Governance Coordinator, K Hampton Marketing, Tourism and Recreation Manager, S Jones Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. 1.0
APOLOGIES The following apology was received for the meeting. Ald Martin
2.0
Apology
DECLARATIONS OF INTEREST The following Declaration of Interest was advised: Ald Jarman
3.0
4.6
Financial Assistance
PROCEDURAL 3.1 3.1.1
PUBLIC QUESTION TIME QUESTIONS ON NOTICE FROM THE PUBLIC
Nil 3.1.2
QUESTION WITHOUT NOTICE FROM THE PUBLIC
RODNEY RUSSELL - 225 STEELE STREET, DEVONPORT 1.
When I arrived tonight I walked into the Council meeting room and a meeting was in progress. Would it be possible for a system to be implemented that would identify that a meeting is in progress – ie a sign placed on door? The Chairperson indicated that Mr Russell’s concerns were noted and arrangements would be implemented to address the matter.
2.
Sometimes it is hard to hear comments being made by Aldermen at meetings – is there something that can be done to improve this?
Minutes of Community Services Committee meeting held 19 October 2015
Page 2 of 7 The Chairperson advised that with the introduction of recording of Council meetings it was important for all Aldermen and staff to use their microphones. It would be reiterated that microphones be used. 3.2
QUESTIONS FROM ALDERMEN
Nil
3.3 NOTICES OF MOTION Nil
4.0 COMMUNITY SERVICES REPORTS 4.1
MINUTES OF THE SPORT AND RECREATION STRATEGIC SPECIAL COMMITTEE MEETING (D384085) CSC 29/15 RESOLUTION MOVED: SECONDED:
Ald Keay Ald Laycock
That it be recommended to Council the minutes of the Sport & Recreation Strategic Special Committee be received and noted. For
Ald Rockliff Ald Goodwin Ald Jarman
Against
For
Ald Keay Ald Laycock
Against
CARRIED UNANIMOUSLY 4.2
MINUTES OF THE COMMUNITY DEVELOPMENT STRATEGIC SPECIAL COMMITTEE MEETING (D384086) CSC 30/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Keay
That it be recommended to Council that: 1.
the minutes of the Community Committee be received and noted;
Development
Strategic
Special
2.
consideration be given in the 2016-2017 budget of the following items:
Installation of ablution and BBQ facilities at Horse Head Creek Reserve; and
Installation of signs to deter unauthorized driving in Pioneer Park (located on both sides of the park), and to consider implementing an infringement process for unauthorized vehicles.
Ald Rockliff Ald Goodwin Ald Jarman
For
Against Ald Keay Ald Laycock
For
Against
CARRIED UNANIMOUSLY
Minutes of Community Services Committee meeting held 19 October 2015
Page 3 of 7 4.3
MINUTES OF THE ARTS CULTURE AND TOURISM STRATEGIC SPECIAL COMMITTEE MEETING (D384087) CSC 31/15 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Keay
That it be recommended to Council that the minutes of the Arts, Culture and Tourism Strategic Special Committee be received and noted. For
Ald Rockliff Ald Goodwin Ald Jarman
Against Ald Keay Ald Laycock
For
Against
CARRIED UNANIMOUSLY 4.4
EAST DEVONPORT BIKE PARK PROPOSAL (D387573) CSC 32/15 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Keay
That it be recommended to Council that the report of the Community and Cultural Development Manager regarding the East Devonport bike safety park be received and noted and Council endorse the project as a priority for external grant application funding and possible future capital works funding. For
Ald Rockliff Ald Goodwin Ald Jarman
Against Ald Keay Ald Laycock
For
Against
CARRIED UNANIMOUSLY 4.5
PERMANENT ART COLLECTION ACQUISITION (D387596) CSC 33/15 RESOLUTION MOVED: SECONDED:
Ald Keay Ald Jarman
That it be recommended to Council that it approve the purchase of the Fiona Tabart #Scrimshaw, 2014 artwork for inclusion in the permanent art collection. Ald Rockliff Ald Goodwin Ald Jarman
For
Against Ald Keay Ald Laycock
For
Against
CARRIED UNANIMOUSLY Ald Jarman declared an interest in the next agenda item and left the meeting at 6:17pm.
Minutes of Community Services Committee meeting held 19 October 2015
Page 4 of 7 4.6
FINANCIAL ASSISTANCE WORKING GROUP RECOMMENDATIONS (D387635) CSC 34/15 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Keay
That it be recommended to Council that: a.
the report regarding Financial Assistance be received and noted;
b.
the unconfirmed minutes of the Community Financial Assistance Working Group held 28 September 2015 be received
c.
the following Economic Development and Sponsorship Grants as listed be approved:
Organisation
Amount Requested ($) PA
Project Title
Fund Amount ($)
Fund Amount ($)
Fund Amount ($)
2015-16
2016-17
2017-18
Devonport Athletic Club Inc.
Devonport Athletic Club Christmas Carnival
$5,000 p.a. for 3 years
$5,000
$5,000
$5,000
Rotary Club of Devonport North Inc.
Devonport Motor Show 2016
$5,000 p.a. for 3 years
$2,000 and In Kind Support
In Kind Support
In Kind Support
Devonport City Strikers Soccer Club
National Skills Acquisition Carnival
$2,000 p.a. for 3 years
$2,000
$2,000
$2,000
$12,000
$9,000
$7,000
$7,000
TOTAL
d.
the following Rate Remissions as listed be approved; Organisation
Property Address
General Rate Value
Fund Amount ($)
B Huett
58 Wright Street, EAST DEVONPORT
$2,472.05
$1,236.05
Devonport Agricultural & Pastoral Society
86A Gunn Street DEVONPORT
$5,000.00
$5,000.00
East Devonport Tennis Club
48-50 Wright Street, EAST DEVONPORT
$1,154.18
$1,154.18
Van Diemen Light Railway Society Inc.
24 Forth Road, DON
$9,573.90
$9,573.90
Scouts Association of Australia 1st Spreyton Scouts
96 Mersey Main Road, SPREYTON
$1,105.37
$1,105.37
Devonport Girl Guides
56A Forbes Street, DEVONPORT
$1,447.04
$1,447.04
Scouts Australia, Tasmanian Branch, Mersey District
342 Pumping Station Road, FORTH
$3,472.65
$3,472.65
Minutes of Community Services Committee meeting held 19 October 2015
Page 5 of 7 Mersey Rowing Club Inc.
52 River Road, AMBLESIDE
TOTAL
e.
$1,617.39 $31,884.90
$1,617.39 $24,606.58
the following Sporting Small Grants be approved: Organisation
Project Title
Amount Requested ($)
Fund Amount ($)
Devonport Judo Club
Scoring System Update
$1,400
$700
Maidstone Park Management Controlling Authority (MPMCA)
Defibrillator
$1,760
$880
Don Steamers Cricket Club
Outdoor Cricket Nets
$6,500
$3,000
East Devonport Football Club
Flooring Function Room
$4,037
$1,500
Devonport Bulls Rugby Club
Heartsmart First Aid Defibrillator
$2,185
$1092.50
Devonport Junior Soccer Inc.
2016 Devonport Cup (Soccer Tournament)
$7,100
$3,000
Devonport Bowls and Croquet Club Inc.
Replace Commercial Oven and Hot Plates
$5,500
$2,750
Dragons Abreast North West Tasmania Inc.
International Standard 10 Seat Dragon Boat
$16,200
$3,000
Devonport Tennis Club
Tennis Court re-fencing
$12,850
$3,000
$57,532
$18,922.50
TOTAL
f.
the following Community Small Grants be approved; Organisation
Project Title
Amount Requested ($)
Fund Amount ($)
East Devonport Community House
Tai Chi for Arthritis
$3,000
$3,000
Devonport Senior Citizens Club Inc.
We need to Pee
$3,000
$3,000
North West Film Society
North West Film Society’s Senior’s Week Participation
$418.26
$418.26
Devonport Apex Regatta Association Inc.
Annual Devonport Apex Regatta
$3,000
$3,000
Mersey Community Care Association Inc.
Disabled Toilet Facilities
$3,000
$3,000
Devonport Rotary Club
World Record Attempt
$3000
$500
Devonport Chaplaincy Inc.
Fit 2 Learn
$3000
$1,500
Melrose Memorial Hall Controlling Authority
Hot Water Supply Upgrade
$2,100
$2,100
Minutes of Community Services Committee meeting held 19 October 2015
Page 6 of 7 Mersey Leven Child Care Services Inc.
Cultural Connections
$3,000
$3,000
Child and Family Centre – East Devonport
Music in the Parks
$2,160
$2,160
Mersey Yacht Club Inc.
Defibrillator
$2,845
$1,422.50
Wildlife Rescue and Rehab Inc.
Native Wildlife Rehabilitation Pens
$2,940
$1,470
Australian Breastfeeding Association (ABA) Mersey / Devonport
Updating Local Library and breastfeeding educational resources
$1386
$1,386
$32,849
$25,956.76
TOTAL
and; g.
the following Donations be approved. Organisation
Project Title
Devonport Agricultural & Pastoral Society Inc.
Prize for Horticultural Events
Claire Williams Devonport Orchid Society Inc.
Amount Requested ($) $80
$80
After School Book Club
$250
$250
Spring Orchid Show
$250
$250
$580
$580
TOTAL
For
Ald Rockliff Ald Goodwin
Fund Amount ($)
Against Ald Keay Ald Laycock
For
Against
CARRIED UNANIMOUSLY Ald Jarman returned to the meeting at 6:18pm. 4.7
NEW YEARS EVE 2015 (D389911) CSC 35/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That it be recommended to Council that the New Year’s Eve 2015 report be received and noted; and that Council further consider the 2015 event at the next available Workshop with the aim of securing community support for the staging of the event and its format. Ald Rockliff Ald Goodwin Ald Jarman
For
Against Ald Keay Ald Laycock
For
Against
CARRIED UNANIMOUSLY
Minutes of Community Services Committee meeting held 19 October 2015
Page 7 of 7 4.8
COMMUNITY SERVICES COMMITTEE REPORT - OCTOBER 2015 (D375230) CSC 36/15 RESOLUTION MOVED: SECONDED:
Ald Keay Ald Jarman
That it be recommended to Council that the Community Services report be received and noted. Ald Rockliff Ald Goodwin Ald Jarman
For
Against Ald Keay Ald Laycock
For
Against
CARRIED UNANIMOUSLY There being no further business on the agenda the Chairman declared the meeting closed at 6:22pm.
Minutes of Community Services Committee meeting held 19 October 2015