Page 1 of 6 MINUTES OF A GOVERNANCE AND FINANCE COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 28 JULY 2014 COMMENCING AT 6:00PM PRESENT:
Ald J T Keay (Chairman) Ald S M Martin Ald L M Perry Ald A L Rockliff Ald W P Wilson
Aldermen in Attendance: Ald P G Hollister Council Officers: General Manager, P West Executive Manager Corporate & Business, S Crawford Executive Manager Organisational Performance, K Peebles Governance Coordinator, K Hampton 1.0
APOLOGIES The following apologies were received for the meeting: Ald Kent
2.0
Leave of Absence
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
PROCEDURAL 3.1
PUBLIC QUESTION TIME 3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public Nil 3.1.3 Questions without notice from the public Nil
3.2
QUESTIONS ON NOTICE FROM ALDERMEN Nil
3.3
NOTICE OF MOTIONS Nil
Minutes of Governance and Finance Committee meeting held 28 July 2014
Page 2 of 6 4.0
GOVERNANCE & FINANCE REPORTS 4.1
PUBLIC INTEREST DISCLOSURES ACT 2002 - PROCEDURES MANUAL (D331571) GFC 1/14 RESOLUTION MOVED: SECONDED:
Ald Martin Ald Perry
That it be recommended to Council that it: 1.
note the advice provided by the Ombudsman in relation to the review of Guidelines and Standards relating to the Public Interest Disclosures Act 2002; and
2.
adopt the attached Public Interest Disclosures Act 2002 Procedures Manual with immediate effect.
Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.2
ANNUAL GENERAL MEETING (D332446) GFC 2/14 RESOLUTION MOVED: SECONDED:
Ald Martin Ald Rockliff
That it be recommended to Council that the report of the Executive Manager Corporate and Business Services be received and that Council confirm: (a)
that the Annual General Meeting will be held at the East Devonport Recreation Centre; and
(b)
a provisional date (to be confirmed) for the Annual General Meeting be Thursday 16 October 2014, commencing at 6:00 pm.
Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.3
ELECTED MEMBERS' EXPENDITURE REPORT (D333893) GFC 3/14 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Rockliff
That it be recommended to Council that the report advising of Mayoral and Aldermanic expenditure be received and noted. Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY Minutes of Governance and Finance meeting held 28 July 2014
Page 3 of 6 4.4
EQUAL EMPLOYMENT OPPORTUNITY (EEO) AND DIVERSITY POLICY (D333374) GFC 4/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Martin
That it be recommended to Council that the report of the Executive Manager Corporate and Business Services be received and that Council adopt the Equal Employment Opportunity and Diversity Policy with immediate effect. Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.5
RECRUITMENT AND SELECTION POLICY (D333373) GFC 5/14 RESOLUTION MOVED: SECONDED:
Ald Wilson Ald Perry
That it be recommended to Council that the report of the Executive Manager Corporate and Business Services be received and that Council adopt the Recruitment and Selection Policy with immediate effect. Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.6
HARASSMENT, BULLYING AND ANTI-DISCRIMINATION POLICY (D333392) MOVED: SECONDED:
Ald Wilson Ald Rockliff
That it be recommended to Council that the report of the Executive Manager Corporate and Business Services be received and that Council adopt the Harassment, Bullying and Anti-Discrimination Policy with immediate effect. PROCEDURAL MOTION GFC 6/14 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Martin
That the matter be deferred pending the provision of further advice regarding the application of this policy in relation to Aldermen. Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY
Minutes of Governance and Finance Committee meeting held 28 July 2014
Page 4 of 6 4.7
GOVERNANCE AND FINANCE REPORT (D332428) GFC 7/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Martin
That it be recommended to Council that the Governance and Finance report be received and noted. Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 5.0
CLOSED SESSION GFC 8/14 RESOLUTION MOVED: SECONDED:
Ald Martin Ald Perry
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items be dealt with in Closed Session; Item No 5.1 5.2 5.3
Local Government Matter (Meeting Procedures) Regulations 2005 Reference Housing Tasmania Clause 15(2)(j) Insurance - Claims and Premiums Clauses 15(2)(f)and (h) Grants and Benefits - 2013/14 Financial Clause 15(2)(j) Year
Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY With no further business on the open agenda the Chairman declared the meeting closed at 6.27pm. Confirmed,
Chairman.
Minutes of Governance and Finance meeting held 28 July 2014