Page 1 of 7 MINUTES OF A GOVERNANCE AND FINANCE COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 16 MARCH 2015 COMMENCING AT 6:00PM PRESENT:
Ald J T Keay (Chairman) Ald C D Emmerton Ald G F Goodwin Ald L M Perry Ald A L Rockliff
Aldermen in Attendance: Ald S L Martin Ald LM Laycock Council Officers: General Manager, P West Executive Manager Corporate & Business, S Crawford Executive Manager Organisational Performance, K Peebles Governance Coordinator, K Hampton 1.0
APOLOGIES There were no apologies received.
2.0
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
PROCEDURAL 3.1
PUBLIC QUESTION TIME 3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public Nil 3.1.3 Questions without notice from the public DOUGLAS JANNEY - 23 WATKINSON STREET, DEVONPORT (26544) “Agenda Item 4.8 - Financial Report Feb 2015 Page 96 States the Capital Budget at
$12,997,849
Page 98 Capital Expenditure graph suggests the June Cumulative at
$12,374,000
Page 101 in the Expenditure and Balance columns totals
$13,001,665
Q1
Which is the correct dollars?
Q2
Why isn’t this dollar amount the same at the 3 locations?
The accumulated expenditure in the graph on p98 to the end of Feb at $2.246m shows that this amount is way behind the budget amount of $5.405m and appears to be a poor performance. However looking at the totals in expenditure on p101 with commitments amount of $4,199,111 and total expenditure of $6,238,970 suggests a better performance. Minutes of Governance and Finance Committee meeting held 16 March 2015
Page 2 of 7 Q3
When will the graphing be changed to better reflect what has happened?
Attachment 2 of the Financial Report has not had a bar chart of the jobs for some time. The bar chart gave a quick overview of where all the jobs were at. I have previously raised this matter. Q4
When will the bar chart of jobs be reintroduced?”
Response The Chairman advised that the questions would be taken on notice and a response provided in writing.
4.0
3.2
QUESTIONS ON NOTICE FROM ALDERMEN Nil
3.3
NOTICE OF MOTIONS Nil
GOVERNANCE AND FINANCE REPORTS 4.1
TASWATER - REVIEW OF SHAREHOLDERS' LETTER OF EXPECTATIONS (D357866) GFC 1/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that the report of the General Manager relating to the review of the Shareholders’ Letter of Expectations be received and noted and that Council provide comments to TasWater in line with the contents of this report. Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.2
FREE PARKING DAYS (D348705) GFC 2/15 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Perry
That it be recommended to Council that the report of the Executive Manager Corporate and Business Services be received and Council: 1.
note the information relating to free parking days;
2.
present the information in this report to the Devonport Chamber of Commerce Retail Sub Committee and explore with them alternative methods to encourage retail activity;
3.
consider future direction and provision of free parking days during 2015/16 budget deliberations.
Minutes of Governance and Finance Committee meeting held 16 March 2015
Page 3 of 7
Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.3
PUBLIC WI-FI TRIAL (D359081) GFC 3/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Perry
That it be recommended to Council that the report of the Executive Manager Corporate and Business Services be received and Council: 1.
note the information relating to the public Wi-Fi trial;
2.
continue with the provision of free Wi-Fi services in the Rooke Street Mall; and
3.
consider future expansion of Wi-Fi as part of the 2015/16 budget deliberations.
Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.4
ANNUAL PLAN PROGRESS REPORT - JANUARY-FEBRUARY 2015 (D359504) GFC 4/15 RESOLUTION MOVED: SECONDED:
Ald Emmerton Ald Rockliff
That it be recommended to Council that the 2014/15 Annual Plan Progress Report for the period January-February 2015 be received and noted. Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.5
HARASSMENT, BULLYING AND ANTI-DISCRIMINATION POLICY (D361317) GFC 5/15 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Emmerton
That it be recommended to Council that the report of the Executive Manager Corporate and Business Services be received and that Council adopt the Harassment, Bullying and Anti-Discrimination Policy with immediate effect.
Minutes of Governance and Finance Committee meeting held 16 March 2015
Page 4 of 7
Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.6
UNCONFIRMED MINUTES OF MEETING - SHARED AUDIT PANEL - 2 MARCH 2015 (D361326) GFC 6/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Emmerton
That it be recommended to Council that: 1.
The unconfirmed minutes of the Audit Panel meeting held on 2 March 2015, be received and noted; and
2.
The Audit Panel Charter be adopted
Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.7
ELECTED MEMBERS' EXPENDITURE REPORT - DECEMBER 2014 TO FEBRUARY 2015 (D361841) GFC 7/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that the report advising of Aldermen expenses be received and noted. Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.8
FINANCE REPORT FOR FEBRUARY 2015 (D362473) GFC 8/15 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Emmerton
That it be recommended to Council that the Finance Report for February 2015 be received and noted.
Minutes of Governance and Finance Committee meeting held 16 March 2015
Page 5 of 7
Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.9
GOVERNANCE AND FINANCE REPORT (D344890) GFC 9/15 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Perry
That it be recommended to Council that the Governance and Finance report be received and noted. Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY
5.0 CLOSED SESSION GFC 10/15 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Emmerton
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following item be dealt with in Closed Session:
Item No
Matter
Local Government (Meeting Procedures) Regulations 2005 Reference
5.1
Write-Off of Bad Debts
15(2)(j)
Ald Keay Ald Emmerton Ald Goodwin
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY
The Chairman adjourned the meeting at 6:30pm to reconvene in Closed Session at 6:31pm. The Council moved out of Closed Session at 6:33pm. There being no further business on the open agenda the Mayor declared the meeting closed at 6:33pm.
Minutes of Governance and Finance Committee meeting held 16 March 2015