Page 1 of 4 MINUTES OF A GOVERNANCE AND FINANCE COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET, DEVONPORT ON MONDAY, 20 JULY 2015 COMMENCING AT 6:01PM PRESENT:
Ald J T Keay (Chairman) Ald G F Goodwin Ald L M Perry Ald A L Rockliff
Aldermen in Attendance: Ald S L Martin (Mayor) Ald L M Laycock Council Officers: General Manager, P West Executive Manager Corporate & Business, S Crawford Executive Manager Organisational Performance, K Peebles Governance Coordinator, K Hampton Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. 1.0
APOLOGIES The following apology was received for the meeting. Ald Emmerton
2.0
Apology
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
PROCEDURAL 3.1
PUBLIC QUESTION TIME
3.1.1 Nil
QUESTIONS ON NOTICE FROM THE PUBLIC
3.1.2 Nil
QUESTION WITHOUT NOTICE FROM THE PUBLIC
3.2 Nil
QUESTIONS FROM ALDERMEN
3.3 NOTICES OF MOTION Nil
Minutes of Governance and Finance Committee meeting held 20 July 2015
Page 2 of 4
4.0 GOVERNANCE AND FINANCE REPORTS 4.1
MAYOR'S MONTHLY REPORT (D374879) GFC 25/15 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Goodwin
That it be recommended to Council that the Mayor’s monthly report be received and noted.
Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.2
COUNCIL POLICY REVIEW - FINANCIAL ASSISTANCE POLICY, COMMUNITY ENGAGEMENT POLICY, TREE POLICY, STREET TRADING POLICY, SPONSORSHIP POLICY, INVESTMENT POLICY, COMPLAINT HANDLING POLICY, DEALING WITH DIFFICULT CUSTOMERS POLICY (D373918) GFC 26/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that it adopt the following reviewed policies with immediate effect: 1.
Financial Assistance Policy
2.
Community Engagement Policy
3.
Tree Policy
4.
Street Trading Policy
5.
Sponsorship Policy
6.
Investment Policy
7.
Complaint Handling Policy
8.
Dealing with Difficult Customers Policy
Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.3
LOCAL GOVERNMENT (MEETING PROCEDURES) REGULATIONS 2015 AND LOCAL GOVERNMENT (GENERAL) REGULATIONS 2015 (D375740) GFC 27/15 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Rockliff
That it be recommended to Council that the report of the General Manager outlining the changes to the Local Government Meeting Procedures and the Local Government General Regulations be received and noted. Minutes of Governance and Finance Committee meeting held 20 July 2015
Page 3 of 4
Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.4
LOCAL GOVERNMENT ASSOCIATION OF TASMANIA - ANNUAL GENERAL MEETING AND GENERAL MEETING - 22 JULY 2015 (D377499) GFC 28/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that the agendas for the Local Government Association of Tasmania Annual General Meeting and General Meeting held on 22 July 2015 be received and noted. Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.5
ELECTED MEMBERS' EXPENDITURE REPORT - MAY/JUNE 2015 (D377548) GFC 29/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that the report advising of Aldermen expenses be received and noted. Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.6
ANNUAL GENERAL MEETING (D377612) GFC 30/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Rockliff
That it be recommended to Council that: (a)
the Annual General Meeting be held on Wednesday, 28 October 2015 at 6:00pm in the Council Chambers;
(b)
as a result of the recent decision to audio record all meetings and make those recordings available on the website that unless special circumstances exist all of Council’s meetings will be conducted in the established Council meeting room.
Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY Minutes of Governance and Finance Committee meeting held 20 July 2015
Page 4 of 4 4.7
VALUATION OF PROPERTY, PLANT AND EQUIPMENT (D377712) GFC 31/15 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Rockliff
That it be recommended to Council that the Valuation of Property, Plant and Equipment report be received and noted. Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY 4.8
GOVERNANCE & FINANCE REPORT (D376104) GFC 32/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Perry
That it be recommended to Council that the Governance and Finance report be received and noted. Ald Keay Ald Goodwin
For
Against Ald Perry Ald Rockliff
For
Against
CARRIED UNANIMOUSLY There being no further business on the agenda the Chairman declared the meeting closed at 7:13pm.
Minutes of Governance and Finance Committee meeting held 20 July 2015