Page 1 of 6 MINUTES OF A GOVERNANCE AND FINANCE COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 15 SEPTEMBER 2014 COMMENCING AT 6:00PM PRESENT:
Ald J T Keay (Chairman) Ald S M Martin Ald L M Perry Ald A L Rockliff Ald W P Wilson
Aldermen in Attendance: Ald BL Cole Ald PG Hollister Ald LM Laycock Council Officers: General Manager, P West Executive Manager Corporate & Business, S Crawford Executive Manager Organisational Performance, K Peebles Governance Coordinator, K Hampton 1.0
APOLOGIES The following apology was received for the meeting: Ald Kent
2.0
Leave of Absence
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0 PROCEDURAL 3.1
PUBLIC QUESTION TIME 3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public Nil 3.1.3 Questions without notice from the public Nil
3.2
QUESTIONS ON NOTICE FROM ALDERMEN Nil
3.3
NOTICE OF MOTIONS Nil
Minutes of Governance and Finance Committee meeting held 15 September 2014
Page 2 of 6
4.0 GOVERNANCE AND FINANCE REPORTS 4.1
ELECTED MEMBERS' EXPENDITURE REPORT - JULY/AUGUST 2014 (D338871) GFC 9/14 RESOLUTION MOVED: SECONDED:
Ald Wilson Ald Rockliff
That it be recommended to Council that the report advising of Mayoral and Aldermanic expenditure for July and August 2014 be received and noted. Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.2
ANNUAL FINANCIAL REPORT FOR YEAR ENDED 30 JUNE 2014 (D339495) GFC 10/14 RESOLUTION MOVED: SECONDED:
Ald Martin Ald Rockliff
That it be recommended to Council that the report of the General Manager relating to the Annual Financial Report for the year ended 30 June 2014 be received and that Council: (a)
receive the Annual Financial Report including the complete Notes to the Accounts will be included as an Appendix in the 2014 Annual Report; and
(b)
note the Annual General Meeting will be convened at the East Devonport Recreation Centre on Monday 13 October 2014 commencing at 7:00 pm.
(c)
adjust the carried forward capital works projects budget as listed in this report to the value of $2,557,366.
Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.3
RISK MANAGEMENT FRAMEWORK (D339592) GFC 11/14 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Martin
That it be recommended to Council that the report of the Executive Manager Corporate and Business Services be received and that Council adopt the Risk Management Framework with immediate effect.
Minutes of Governance and Finance Committee meeting held 15 September 2014
Page 3 of 6
Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.4
LOCAL GOVERNMENT ASSOCIATION OF TASMANIA - GENERAL MEETING - 24 SEPTEMBER 2014 (D339627) GFC 12/14 RESOLUTION MOVED: SECONDED:
Ald Perry Ald Rockliff
That it be recommended to Council that the agenda for the Local Government Association of Tasmania General Meeting on 24 September 2014 be received and noted. Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.5
FINANCE REPORT FOR AUGUST 2014 (D339976) GFC 13/14 RESOLUTION MOVED: SECONDED:
Ald Rockliff Ald Martin
That it be recommended to Council that the Finance Report for August 2014 be received and noted. Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY 4.6
GOVERNANCE AND FINANCE REPORT (D336517) GFC 14/14 RESOLUTION MOVED: SECONDED:
Ald Martin Ald Rockliff
That it be recommended to Council that the Governance and Finance report be received and noted. Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against Ald L M Perry Ald A L Rockliff
For √ √
Against
CARRIED UNANIMOUSLY
Minutes of Governance and Finance Committee meeting held 15 September 2014
Page 4 of 6 5.0
CLOSED SESSION GFC 15/14 RESOLUTION MOVED: SECONDED:
Ald Martin Ald Rockliff
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items be dealt with in Closed Session: Local Government (Meeting Procedures) Regulations 2005 Reference
Item No
Matter
5.1
Outstanding Debtors - 90 Days and Over 15(2)(j) Report
5.2
Outstanding Rates Debtors - Three Years 15(2)(j) and Over
Ald J T Keay Ald S M Martin Ald W P Wilson
For √ √ √
Against
For √ √
Ald L M Perry Ald A L Rockliff
Against
CARRIED UNANIMOUSLY With no further business on the open agenda the Chairman declared the meeting closed at 6:21pm.
Minutes of Governance and Finance Committee meeting held 15 September 2014