Page 1 of 8 MINUTES OF AN INFRASTRUCTURE WORKS & DEVELOPMENT COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 13 APRIL 2015 COMMENCING AT 6:00PM PRESENT:
Ald L M Perry (Chairman) Ald G F Goodwin Ald A J Jarman
Aldermen in Attendance: Ald S L Martin Ald J T Keay Ald L M Laycock Ald A L Rockliff Council Officers: General Manager, P West Deputy General Manager, M Atkins Manager Development, B May Infrastructure and Works Manager, K Lunson Audio Recording All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. 1.0
APOLOGIES The following apologies were received for the meeting. Ald Emmerton Ald Matthews
2.0
Apology Apology
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
PROCEDURAL 3.1
PUBLIC QUESTION TIME 3.1.1 Responses to Questions raised at prior meetings Nil 3.1.2 Questions on notice from the public Nil 3.1.3 Questions without notice from the public DOUGLAS JANNEY - 23 WATKINSTON STREET, DEVONPORT (29528 D366395) Maintenance Procedures and Practices Further to Item 5 (Bluff Sound Shell) in my recent communication on items for budget consideration to the Aldermen, GM & Deputy GM I now raise the matter of the 3 seats at the Pioneer Park playground. This equipment is significantly rusted and for the life so far should have been in good condition. However, that is not so. The rust is a result of an inadequate coating (paint) system and from the salt laden coastal air.
Minutes of Infrastructure and Works Committee meeting held 13 April 2015
Page 2 of 8 The seats need some serious maintenance now - grit blasting, Zinc rich primer or better and finishing coats. It seems to me that the Council’s maintenance practices have not been adjusted and improved since the matter of debating the condition and ultimate repair of the Richardson Stand at the East Devonport Oval! Q1
What changes have been made if any to the maintenance procedures and practices since the Richardson Stand issue so that assets do not fall into the condition described above?
Q2
When will these seats be repaired?
Printed Agenda 130415 Colours and font sizes in the digital format are not a problem. However, when transposed to printed form it is a problem. Also the most readable text is black on white. Page 11 is very small print and unreadable. Unreadable printed matter should not be put in reports. Page 92/93 the green ink and the paper result in poorly defined letters and hence readability. Q3
What is the Council going to do to improve the readability of the printed reports?
Response The Chairman advised that the questions would be taken on notice and a response provided in writing. 3.2
QUESTIONS ON NOTICE FROM ALDERMEN Nil
3.3
NOTICE OF MOTIONS Nil
PRESENTATION - PROPOSED WALKING/CYCLING TRACK Mr Bevan Schramm and Ms Julie Penney provided a presentation in relation to a proposed walking/cycling track connecting from Don Reserve to Kelcey Tier Green Belt and Quoiba walking/cycle track in separate development stages. PROPOSED WALKING/CYCLING TRACK (22006) IWC 8/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That it be recommended to Council that the presentation regarding the proposed Don River walking/cycling track be noted and a report be prepared for consideration at a future Council meeting. For Ald Perry Ald Goodwin
Against √ √
For Ald Jar an
Against √
CARRIED UNANIMOUSLY The guests left the meeting at 6:30pm.
Minutes of Infrastructure and Works Committee meeting held 13 April 2015
Page 3 of 8 4.0
TENDERS 4.1
TENDER REPORT - CONTRACT 1286 - ROADSIDE MOWING (D362797) IWC 9/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That it be recommended to Council that the report from the Project Management Officer in relation to Contract 1286 – Roadside Mowing be received and noted and Council: a)
award the contract to Mareeba Trust for the tendered sum of $45,120 (ex GST);
b)
note the schedule of rates for additional work as required outside the contract; and
c)
note the contract conditions allow for two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.
Ald Perry Ald Goodwin
For √ √
Against Ald Jarman
For √
Against
CARRIED UNANIMOUSLY 4.2
TENDER REPORT - CONTRACT 1288 - SECURITY PATROL (D363661) IWC 10/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That it be recommended to Council that the report from the Project Management Officer in relation to Contract 1288 – Security Patrol & Associated Services be received and noted and Council: 1.
award the contract to JRB Protection for the tendered sum of $25,550 (ex GST) per annum; and
2.
note the contract includes options for a further two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.
Ald Perry Ald Goodwin
For √ √
Against Ald Jarman
For √
Against
CARRIED UNANIMOUSLY 4.3
TENDER REPORT - CONTRACT 1287 - WEED CONTROL (D362798) IWC 11/15 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Goodwin
That it be recommended to Council that the report from the Project Management Officer in relation to Contract 1287 – Weed Control be received and noted and Council: Minutes of Infrastructure and Works Committee meeting held 13 April 2015
Page 4 of 8 a)
award the contract to Steeds Weeds Solutions for the tendered sum of $65,664 (ex GST);
b)
note the schedule of rates for additional work as required outside the contract; and
c)
note the contract conditions allow for two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.
Ald Perry Ald Goodwin
For √ √
Against Ald Jarman
For √
Against
CARRIED UNANIMOUSLY 5.0
INFRASTRUCTURE AND WORKS REPORTS 5.1
CEMETERY STRATEGY - YEAR FOUR STATUS (D362104) IWC 12/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That it be recommended to Council that the report of the Infrastructure and Works Manager be received and Council note the status of actions listed in the Devonport City Council Cemetery Strategy. Ald Perry Ald Goodwin
For √ √
Against Ald Jarman
For √
Against
CARRIED UNANIMOUSLY 5.2
MEERCROFT PARK RESERVE CAR PARK PROJECT UPDATE (D363751) IWC 13/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That it be recommended to Council that the report from the Infrastructure and Works Manager regarding the current issues with the Meercroft Park Reserve Car Park project be received and noted and Council: 1.
continue to assist Meercroft Care Inc. to find possible solutions for their future car parking options; and
2.
carry forward $82,500 from the 2014/15 capital expenditure budget for the construction of an extension to the existing car park at the Meercroft Park Reserve; and
3.
authorise the General Manager to undertake further discussions with Meercroft Care Inc. regarding their desire to potentially acquire public land for the purpose of meeting future car parking needs for their facility; requesting that the outcome of these discussion be the subject of a future Council report.
Minutes of Infrastructure and Works Committee meeting held 13 April 2015
Page 5 of 8
Ald Perry Ald Goodwin
For √ √
Against
For √
Ald Jarman
Against
CARRIED UNANIMOUSLY 5.3
ROAD NETWORK STRATEGY - FOR ADOPTION (D364697) IWC 14/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That it be recommended to Council that the report of the City Engineer regarding the 2014 Devonport Road Network Strategy be received and that Council adopt the attached 2014 Road Network Strategy with immediate effect. Ald Perry Ald Goodwin
For √ √
Against
For √
Ald Jarman
Against
CARRIED UNANIMOUSLY
6.0 INFRASTRUCTURE, WORKS AND DEVELOPMENT BI-MONTHLY UPDATE 6.1
DEVELOPMENT AND HEALTH SERVICES REPORT (D364361) IWC 15/15 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Goodwin
That it be recommended to Council that the Development and Health Services report be received and noted. Ald Perry Ald Goodwin
For √ √
Against Ald Jarman
For √
Against
CARRIED UNANIMOUSLY 6.2
INFRASTRUCTURE AND WORKS REPORT (D361996) IWC 16/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Jarman
That it be recommended to Council that the Infrastructure and Works report be received and: 1.
note the scope of works for the Cycling Network Strategy Action Plan Year 2 actions project is to be line marking of bike lanes along Brooke Street, East Devonport; and
2.
note the over budget expenditure for the Thomas Street base course correction and reseal project; and
3.
note the over budget expenditure for the Rooke Street safety barrier project at the intersection of Rooke Street and Steele Street.
Minutes of Infrastructure and Works Committee meeting held 13 April 2015
Page 6 of 8 For √ √
Ald Perry Ald Goodwin
Against Ald Jarman
For √
Against
CARRIED UNANIMOUSLY 7.0
CLOSED SESSION IWC 17/15 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Goodwin
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items be dealt with in Closed Session:
Item No
Matter
Local Government (Meeting Procedures) Regulations 2005 Reference
7.1
Declaration of Dilapidated Building
15(2)(j)
For Ald Perry Ald Goodwin
Against √ √
For Ald Jarman
Against √
CARRIED UNANIMOUSLY The Chairman adjourned the meeting at 7:01pm to reconvene in Closed Session at 7:01pm The Committee moved out of Closed Session at 7:04pm. There being no further business on the open agenda the Chairman declared the meeting closed at 7:04pm.
Minutes of Infrastructure and Works Committee meeting held 13 April 2015