Page 1 of 4 MINUTES OF AN INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE MEETING OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 14 DECEMBER 2015 COMMENCING AT 6:20PM PRESENT:
Ald L M Perry (Chairman) Ald C D Emmerton Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews
Aldermen in Attendance: Ald J T Keay Ald S L Martin Ald A L Rockliff Council Officers: General Manager, P West Deputy General Manager, M Atkins Executive Manager, Corporate, Community and Business, S Crawford Manager Development, B May Infrastructure and Works Manager, K Lunson Audio Recording: All persons in attendance were advised that it is Council policy to record Council meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a period of six months. 1.0
APOLOGIES There were no apologies received.
2.0
DECLARATIONS OF INTEREST There were no Declarations of Interest.
3.0
PROCEDURAL 3.1 3.1.1
PUBLIC QUESTION TIME QUESTIONS ON NOTICE FROM THE PUBLIC
Nil 3.1.2
QUESTION WITHOUT NOTICE FROM THE PUBLIC
Nil 3.2
QUESTIONS FROM ALDERMEN
Nil
3.3 NOTICES OF MOTION Nil Minutes of Infrastructure Works and Development Committee meeting held 14 December 2015
Page 2 of 4
4.0 TENDERS 4.1
TENDER REPORT CONTRACT 1300 KELCEY TIER - MERSEY MAIN ROAD JUNCTION UPGRADE (D392302) IWC 41/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Matthews
That it be recommended to Council, in relation to Contract 1300 – Kelcey Tier – Mersey Main Road Junction Upgrade to: a)
note the additional expenditure of $44,668 for the project, funded from savings in other 2015/16 transport projects previously awarded;
b)
award the contract to Kentish Construction and Engineering Company Pty Ltd for the tendered sum of (including the provisional item) $164,368 (ex GST);
c)
note that Telstra relocations are estimated to cost $23,300 (ex GST);
d)
note that land acquisition are estimated to cost $7,000 (ex GST);
e)
note that design, project management and administration for the project are estimated to cost $15,000 (ex GST); and
f)
note that a construction contingency of $10,000 (ex GST) is included in the budget. For
Ald Perry Ald Emmerton Ald Goodwin
Against
For Ald Jarman Ald Laycock Ald Matthews
Against
CARRIED UNANIMOUSLY
4.2
TENDER REPORT CONTRACT - 1302 TORQUAY ROAD PAVEMENT RENEWAL (D395717) IWC 42/15 RESOLUTION MOVED: SECONDED:
Ald Laycock Ald Emmerton
That the Infrastructure, Works and Development Committee, in relation to Contract 1302 – Torquay Road Pavement Renewal and in accordance with the delegated authority provided to it by Council under Minute 83/14: a)
award the contract to Civilscape Contracting Tasmania Pty Ltd for the tendered sum of (including the provisional item) $319,020 (ex GST);
b)
note that Telstra relocations are estimated to cost $19,541 (ex GST);
c)
note that design, project management and administration for the project are estimated to cost $26,000 (ex GST);
d)
note increase in extent of works to the value of $50,000 based on the schedule of rates provided in the tender; and
e)
note that a construction contingency of $30,000 (ex GST) is included in the budget. For
Ald Perry Ald Emmerton Ald Goodwin
Against
For Ald Jarman Ald Laycock Ald Matthews
Against
CARRIED UNANIMOUSLY
Minutes of Infrastructure Works and Development Committee meeting held 14 December 2015
Page 3 of 4
5.0 INFRASTRUCTURE AND WORKS REPORTS 5.1
CRADLE COAST WASTE MANAGEMENT - ANNUAL REPORT 2014-2015 (D394819) IWC 43/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Emmerton
That it be recommended to Council that the 2014/15 Cradle Coast Waste Management Group Annual Report be received and noted. For
Against
Ald Perry Ald Emmerton Ald Goodwin
For Ald Jarman Ald Laycock Ald Matthews
Against
CARRIED UNANIMOUSLY
5.2
LOCAL GOVERNMENT ROAD HIERARCHY (D395812) IWC 44/15 RESOLUTION MOVED: SECONDED:
Ald Matthews Ald Emmerton
That it be recommended to Council that the report of the City Engineer be noted and that the Local Government Road Hierarchy be adopted with immediate effect, including updating Council documents and systems that reference the road hierarchy. For
Ald Perry Ald Emmerton Ald Goodwin
Against
For Ald Jarman Ald Laycock Ald Matthews
Against
CARRIED UNANIMOUSLY
5.3
DEVONPORT OVAL - FACILITIES UPGRADE (D391847) IWC 45/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Matthews
That it be recommended to Council that the report of the Infrastructure and Works Manager regarding the Devonport Oval Facilities Upgrade be received and noted and that Council: (a)
reduce the scope of works to be completed during 2015/16 to: (i)
removal of cricket sight screens for an estimated cost of $9,000;
(ii)
construction of a disabled access to the canteen for an estimated cost of $15,000;
(iii)
replace the step to the change rooms with a ramp for an estimated cost of $3,500; and
(iv)
grind down the most significant level differences in the concrete pavement in front of the grandstand for an estimated cost of $5,000.
Minutes of Infrastructure Works and Development Committee meeting held 14 December 2015
Page 4 of 4 (b)
as a result of this decision determine to remove any further upgrade projects currently identified in the 5-year capital program.
(c)
by absolute majority and in accordance with Section 82(4) of the Local Government Act 1993 amends its capital works estimates by reducing the Devonport Oval Facilities Upgrade project from $700,000 to $32,500. For
Against
Ald Perry Ald Emmerton Ald Goodwin
For
Against
Ald Jarman Ald Laycock Ald Matthews
CARRIED UNANIMOUSLY
6.0 INFRASTRUCTURE AND WORKS MONTHLY UPDATE 6.1
DEVELOPMENT AND HEALTH SERVICES REPORT (D395387) IWC 46/15 RESOLUTION MOVED: SECONDED:
Ald Goodwin Ald Matthews
That it be recommended to Council that the Development and Health Services report be received and noted. For
Against
Ald Perry Ald Emmerton Ald Goodwin
For Ald Jarman Ald Laycock Ald Matthews
Against
CARRIED UNANIMOUSLY
6.2
INFRASTRUCTURE AND WORKS REPORT (D390547) IWC 47/15 RESOLUTION MOVED: SECONDED:
Ald Jarman Ald Laycock
That it be recommended to Council that the Infrastructure and Works report be received and noted. For Ald Perry Ald Emmerton Ald Goodwin
Against
For Ald Jarman Ald Laycock Ald Matthews
Against
CARRIED UNANIMOUSLY
There being no further business on the agenda the Chairman declared the meeting closed at 6.48pm. Confirmed
Chairman Minutes of Infrastructure Works and Development Committee meeting held 14 December 2015