New Employee Joining Form for HR Department by Experienced Graphic Designer

Joining Form New Employee

New Joining Form

Contents

Check List â&#x20AC;&#x201C; Personal File...................................................................................................................................................1-2 Joining report & personal details............................................................................................................................................3 ID card format.........................................................................................................................................................................4 E mail ID requisition................................................................................................................................................................5 Form for for Personal Accident Policy....................................................................................................................................6 Form for Bhaskar Karamchari Aapat Nidhi.............................................................................................................................7 Form for Mediclaim Insurance ...............................................................................................................................................8 Form for ESIC Declaration................................................................................................................................................ 9-11 Form for EPF & EPS nomination & declaration (Form-2 Revised)..................................................................................12-13 Form for Employees Provident Fund Scheme & The Employees Pension Scheme (Form -11 Revised)...........................14 Form for transfer of EPF Account. (Form -13 Revised) ..................................................................................................15-17 Form -F for Nomination...................................................................................................................................................18-20 Form for furnishing details of income under section 192(2) (Form-12 B).............................................................................21 Form for particulars of value of perquisites and amount of accretion to employeeâ&#x20AC;&#x2122;s PF account (Form -12 B)...................22 Annexure..............................................................................................................................................................................23 Undertaking for non-submission of documents....................................................................................................................24

CHECK LIST – PERSONAL FILE Name of Employee : ______________________________________

Designation

: __________________________

Department

: ______________________________________

Grade

: __________________________

Date of Joining

: ______________________________________

Report to

: __________________________

Contact No.

: ______________________________________

Employee ID

: __________________________

S.no

Description

Y/N

Last Date

Remarks

1 2

Resume

Requisition Form

JD for the Position

Interview Assessment / Feedback Form

KRA

Approval on hire/ budgetary

Reference checks

Salary docs of previous organization

8.a

Offer/ Appointment Letter

8.b

Increment Letter

8.c

Salary Slips/ Salary Break-up

Offer Letter

Y/N

Last Date

Remarks

Handed Over to:

Date:

Sign:

S.no

Description

Personal History Form

Photographs – Passport Size 6

Joining Report

ESIC Form/Mediclaim Form

PF Forms ( Form 2, 11 & 13)

Gratuity Nomination Form - Form F

Email-ID form

ID Card Form

Copy of Educational Certificate

Copy of Appointment Letter of last employer/Last pay slip. Copy of Resignation Acceptance/Relieving/ Experience/Service Certificate from all previous employers Proof of age & residence

National Id proof (Passport, pan card, voter card etc)

Tax Deduction statement (Form 12 B) from previous employer

Application for Joining Bhaskar Karamchari Aapat Nidhi

Proposal Form for insurance in Group Personal Accident Policy

Issuance of Appointment Letter/Salary Breakup Sheet

Undertaking of Non-submission of documents (if above forms are not submitted)

Bank A/C Status

Handed Over to:

Date:

Sign:

Check List – Personal File....................................................................................................................................................................................................................................... 1

S.no

Description

Y/N

Last Date

Remarks

Check the file with checklist

Data entry in PeopleSoft

PeopleSoft Ecode/On-boarding on PeopleSoft

PeopleSoft details

PeopleSoft Training

Provide New Joinee details to time office

Handed Over to:

Date:

Sign:

JOINING REPORT 1. Name of employee & employee ID : _______________________________________ 2. Designation & Grade

: _______________________________________

3. Department : _______________________________________ 4. Location : _______________________________________ 5. Date of Joining

: _______________________________________

PERSONAL DETAILS: 1. Date of Birth

: _______________________________________

2. Marital Status

: _______________________________________

3. Date of Marriage (if married)

: _______________________________________

4. PAN No. : _______________________________________ 5. Address Proof : _______________________________________ (If yes, pls submit a copy to HR)

Please fill the below details in case you already have an IDBI bank A/C: 6. Bank Account No. 7. IFSC Code

: _______________________________________

8. Branch Name

: _______________________________________

9. Branch Address ( in full)

: _______________________________________

_____________________________________________________________________________

SIGNATURE : _______________________________________ DATE : _______________________________________ PLACE : _______________________________________

Please note that you will have to open a new IDBI Salary Account if you do not have one

Joining report & personal details.............................................................................................................................................................................................................................. 3

ID Card Format

Name

: ___________________________________________________

Department

: ___________________________________________________

Blood Group

: ___________________________________________________

Emergency Number : ___________________________________________________

Employee Code

: ___________________________________________________

ID card format........................................................................................................................................................................................................................................................... 4

E mail ID - Requisition Form Name

__________________________________________________________

Gender

__________________________________________________________

Birthdate : __________________________________________________________ Company : __________________________________________________________ Department : __________________________________________________________ DOJ

__________________________________________________________

Designation :

__________________________________________________________

Grade

__________________________________________________________

State

__________________________________________________________

City

__________________________________________________________

Local Address

__________________________________________________________

EPBX No

__________________________________________________________

Mobile No.

__________________________________________________________

Preferred Mail ID :

__________________________________________________________

E mail ID - requisition form....................................................................................................................................................................................................................................... 5

PROPOSAL FORM FOR INSURANCE IN GROUP PERSONAL ACCIDENT POLICY

 NAME : ___________________________________________________________  FATHER / HUSBAND NAME

___________________________________________________________

 DATE OF BIRTH

___________________________________________________________

 DEPARTMENT : ___________________________________________________________  DESIGNATION : ___________________________________________________________  GRADE : ___________________________________________________________  DOJ : ___________________________________________________________  WORKING PLACE [ CHD/BUREAU ]

___________________________________________________________

 RESIDENTIAL ADDRESS &

___________________________________________________________

___________________________________________________________ PHONE NO. ___________________________________________________________  NOMINEE’S NAME : ___________________________________________________________  RELATION WITH NOMINEE

___________________________________________________________

 WHETHER NEW EMPLOYEE /

___________________________________________________________

TRANSFER FROM OTHER CENTER

_________________ _________________ _________________________________ DATE

PLACE

SIGNATURE OF EMPLOYEE

Personal Accident Policy.......................................................................................................................................................................................................................................... 6

APPLICATION FOR JOINING BHASKAR KARAMCHARI AAPAT NIDHI To, Managing Committee, Bhopal.

Dear Sir, I would like to become member of the fund So Kindly advice the concerned department for deduction of monthly contribution from my salary.

Employees Full Name : _______________________________________________________________________ Designation : ______________________________________Department : ______________________________ Grade : __________________

Date of Joining : ___________________ Location : ____________________

Residence Address:__________________________________________________________________________

Details of dependent family members:S. No.

Name of the family member

Relation

Age

DECLARATION I do hereby confirm that I have gone through terms and conditions of the fund and I undertake to abide with them.

________________________ Signature

________________________ ________________________ Name of Employee

Verified By Unit Head

Form for Bhaskar Karamchari Aapat Nidhi............................................................................................................................................................................................................... 7

UNITED INDIA INSURANCE CO. LTD. BRANCH OFFICE 1, 109, BANK STREET, BERASIA ROAD, BHOPAL MEDICLAIM INSURANCE PROPOSAL FORM IMPORTANT A) The Company will not be on risk until the proposal and insured persons details have been accepted by the Company and communication of acceptance has been given to the proposer in writing on payment of full premium. B) If other family members residing with proposer i.e. spouse, eligible dependent children and dependent parents required to be covered separate insured person detail form should be completed for each family member.

PROPOSERâ&#x20AC;&#x2122;S DETAILS 1. Name of the Proposer (Employee) :

_____________________________________ (Surname)

_____________________________________ (First Name)

2. Address and telephone number

: 1) Residence:_____________________________________________________________________

2) Office: ________________________________________________________________________

3. Grade of Employee : ________________________________ 4. Designation : _________________________________________________ 5. Total number of members to be ____________________________ ______________________________________________ covered under mediclaim insurance : (in figures) (in words) 6. Period of insurance :

: From _____________________________________ To ___________________________________ (midnight)

_________________ _________________ _________________________________ DATE

PLACE

SIGNATURE OF PROPOSER

DETAILS OF PROPOSER & FAMILY MEMBERS TO BE COVERED UNDER THE MEDICLAIM INSURANCE POLICY: S.No.

Name of insured Persons

Age

Sex

Relation

Previous year Card No.

Details of existing disease

1 2 3 4

PHOTOGRAPHS OF INSURED PERSONS:

Form for Mediclaim Insurance.................................................................................................................................................................................................................................. 8

Form for ESIC declaration (Form-1)......................................................................................................................................................................................................................... 9

Form for EPF & EPS nomination & declaration (Form-2 Revised)........................................................................................................................................................................ 12

(Unexempted Establishment Only)

FORM NO. 11(Revised) THE EMPLOYEES PROVIDENT FUND SCHEME, 1952(Paragraph 34) and THE EMPLOYEES PENSION SCHEME, 1995(Paragraph 24) Declaration by a person taking up employment in the establishment I._____________________________________S/O, W/O, Daughter of____________________________________ Do hereby solemnly declare that :-

(a) I was employed in M/s.________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ( NAME & FULL ADDRESS OF THE ESTABLISHMENT ) with PF A/c No._______________________ and left service on _________________ prior to that I was employed in _________________________________________________________________________ with PF A/c No._______________________From________________To_________________________ (b). I am a member of the pension fund from___________________To______________ and copy of the scheme certificate is enclosed. (c). I have/ have not withdrawn the amount of my Provident Fund / Pension Fund. (d). I have/ have not drawn any benefits under the employeeâ&#x20AC;&#x2122;s Pension Scheme,1995 in respect of my past service in any establishment. (e). I have/ have never been a member of any Provident Fund and/ or Pension Fund.

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DATE:___________________

* Signature or left hand thumb impression of the employee.

Encl: Copy of the Scheme Certificate. __________________________________________________________________________________ To be filled by the employer) (1) Shri / Smt. / Miss_______________________________is appointed as_____________________ (Name of Employee) (Designation) in M/s._______________________________________with effect from_______________________ (Name of Factory / Establishment)

bearing PF A/c.No.______________________

(Date of appointment)

(2) Copy of Scheme Certificate is enclosed. (3) Declaration & Nomination in from 2 is enclosed. DATED : _______________________ Signature of the employer or manager or other authorized officer. =============================================================== * Left hand impression in the case of illiterate male member and right hand impression by illiterate female member. Form for Employees Provident Fund Scheme & The Employees Pension Scheme (Form -11 Revised) ........................................................................................................... 14

Form for transfer of EPF Account. (Form -13 Revised) ........................................................................................................................................................................................ 15

Form -F for Nomination......................................................................................................................................................................................................................................... 18

Form for furnishing details of income under section 192(2) (Form no. 12B)......................................................................................................................................................... 21

Form for particulars of value of perquisites and amount of accretion to employeeâ&#x20AC;&#x2122;s PF account (Form no. 12B)................................................................................................ 22

Annexure............................................................................................................................................................................................................................................................... 23

Name

: ___________________________________________________________________________________

Employee ID

: ___________________________________________________________________________________

Date of Joining

: ___________________________________________________________________________________

Department

: ___________________________________________________________________________________

Location

: ___________________________________________________________________________________

Date

: ___________________________________________________________________________________

Mobile No. /Tele. No. : ___________________________________________________________________________________ Personal E mail ID

: ___________________________________________________________________________________

SUB. : UNDERTAKING FOR NON-SUBMISSION OF DOCUMENTS I, __________________________________________________________ would like to bring to your notice that I have not submitted the following documents: (01)

______________________________________________________________________________________________

(01)

______________________________________________________________________________________________

(01)

______________________________________________________________________________________________

(01)

______________________________________________________________________________________________

(01)

______________________________________________________________________________________________

(01)

______________________________________________________________________________________________

(01)

______________________________________________________________________________________________

And I ensure that I will submit the above said documents by _______________________________ (dd/mm/yyyy). Kindly, permit me the time to submit the documents.

_____________________________________ Signature of Employee

Undertaking for non-submission of documents..................................................................................................................................................................................................... 24