Use of Document Management System
Why Document Management System Software ?
Need Process Benefits
Why Do We Need Document Management System ?
Easy and Quicker access to document Reduced need of storage space Faster recovery of document in case of disaster Easy to maintain and customize documents Create healthy, green environment – due to reduced paper use
Process of Document Management System 1
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INWARD : Collection of documents from source PRE-SCANNING : Cleaning and numbering of pages from file SCANNING: Scanning of documents using different type of scanner. QUALITY CONTROL: Process of cleaning scanned documents.
INDEXING AND TAGGING: Software used to ease the search of files DATA ENTRY: Describe the documents according to the type STORAGE: Uploading the digitized documents in the server in different type of format like PDF,JPG,PND & TIFF OUTWARD: Arranging the documents in the original manner before handing them over to the source
Benefits of Document Management System Access to the requirement information at the right place and right time. Reduce time required for information search and hence cuts the direct and indirect cost Increase office space and reduce cluster e.g. Paperless Office Enable selective access to documents for highly sensitive and complex document structure. Easy to use Interface and Increase Productivity Share and Collaborate easily.
Domains That Use Document Management System
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