12 East Street Kingston
ANNUAL REPORT April 2005—March 2006
Table of Contents Our vision, Mission and Value Statements …………..….….…. 1 …..To collect (i) (ii)
2- 3
Legal Deposit……………………………………… 2 Purchases………………………………………... 2 - 3
…..To preserve
4-5
…..To document
5-6
…..facilitate access
6-7
(i) Memory of the World (MOW)……………………… … 7 (ii) Caribbean Digital Audio Collection for the Blind (CDAC) …………………………………. 7 (iii) The Digital Library of the Caribbean………………… 7 …Promotion
8-9
Exhibits …..………………………………………………….. 9 ….Coordination and Development of a net work of technologically enhanced libraries Human Resources and Organizational Development
10 10 - 13
Board of Management
14
Financial Resources
14
Facilitates & Equipment
15
Visitors to NLJ
15
Appendices (i) (ii) (iii) (iv) (v)
Training Opportunities Board of Management Directors Compensation Senior Employees' Salary as at March 30,2006 Financial Statement (2005/2006 Audited)
2
OUR VISION The National Library of Jamaica is Jamaica’s premier library for fostering and promoting the nation’s knowledge of its history, heritage and information sources. OUR MISSION The Mission of the National Library of Jamaica is to collect, preserve, and document and facilitate access to the nation’s cultural heritage through the promotion, coordination and development of a network of technologically enhanced libraries and services. OUR VALUES In Our Relationship with one another and our customers, we are committed to the core values of Service, Integrity, Excellence and Teamwork.
SERVICE We satisfy the needs of our clients in a professional and equitable manner.
INTEGRITY We practice truth, transparency, trust and respect in all our words and deeds.
EXCELLENCE
We support continuous improvement towards the highest standards in all services and resources.
TEAMWORK We work together towards achieving the goals and objectives of the organization. 1
‌.TO COLLECT  Legal Deposit
October 11, 2005 marked the first anniversary of the promulgation of the Legal Deposit Act and to promote the Act a number of public education activities were undertaken. These included television appearance by the head of Acquisitions;
2
an interview with the Executive Director by the Jamaica Information Service and advertisements on radio station Hot 102. By the end of the period under review, 305 items were received as legal deposits. The Legal Deposit Act makes it optional for a depositor to seek compensation and the first and only claim for the year was received from Quality Innovators Ltd. for 17 Audio CDs and 3 DVDs which are study guides to support the Caribbean Examination Council examinations.
Legal Deposit presentation by representatives of Book Industry Association of Jamaica
 Purchases The budgetary support for collection was the most generous in years. This enabled The NLJ to strengthen its General Reference acquisitions as well as its resources supportive of the History syllabus of the Caribbean Advanced Proficiency Examination (CAPE). Rare Print and Audio Visual Acquisitions were made possible by a grant of $239,547.00 from the Culture, Health, Arts, Science, Education (CHASE) Fund. The acquisitions from this fund included vintage LPs representing Ska, Rock 3
Steady and Reggae and included works by Don Drummond, Jimmy Cliff and ‘U Roy’ among others. The documents purchased by the CHASE Fund grant included further Papers Relating to Slaves in the West Indies: viz. Return to
An Address of the Honourable House of Commons, dated 13th April 1824 Total acquisitions for the Year April 2005 – March 2006 were: Purchases Books Pamphlets Serials CDs DVDs Audio Cassettes Microfilm Reels Lps & 45s Manuscripts Photographs Posters Event Programmes
202 58 29 112 60 3 239
Legal Deposits 206 55 32 2 4 6
Donations 89 94 248 63 4 4 21 26 2 18 22 294
The paper preservation programme continued to be hampered by the absence of a Conservator. The greater output for the year was preventative rather than curative. Nonetheless, two hundred and five (205) monographs were bound and or repaired; sixteen (16) manuscripts restored including Minute Books of the Institute of Jamaica, and three photo albums of the West India Regiment. Air conditioning capacity was enhanced through the assistance of neighbour and corporate citizen GraceKennedy Limited. GraceKennedy Foundation donated $248,830.02 for the purchase of air conditioning units for use in film preservation. 4
The letter conveying the cheque read in part: “ …thank you for your care of that
part of our national heritage entrusted to you. “ In an effort to retard contamination of good film by disintegrating film, a transition/holding room between the film vault and the conversion workroom was created. The film vault was also fitted with industrial fans and extractors in an attempt to extract the offensive odour given off by film exhibiting symptoms of vinegar syndrome.
Resources catalogued were: Monographs 671 Titles (837 volumes) Serials 307 titles. Metadata was created for 4 items in the embryonic digital collection Jamaica Unshackled. Catalogue maintenance included the addition of 574 pamphlets and 56 books into the online catalogue NATCAT as a result of reconciling the catalogue with the physical inventory. Two hundred and ten items (210) were added to the audio visual catalogue AVIDA
200 serials were added to the Serials database. The Cataloguing department is staffed by two persons and the cataloguing that is done is original—no use is made of cataloguing services. The department in addition, issues and compiles the Jamaica National Bibliography;
5
issues Cataloguing in Publication (CIP) and International Standard Serial Number ISSN. Sixty five (65) CIPs were issued and ten (10) ISSN were issued. Sorting and indexing of the Louise Bennett-Coverley papers and the Richard Hart papers began in this year. The two collections are excellent reflections of mid 20th century Jamaica cultural and political development.
…facilitate Access The comparative numbers regarding material consulted and points of access are as follows: 40,000 35,000 30,000 25,000 2004
20,000
2005
15,000 10,000 5,000 0 Main Reading Room
Special Collections
Telephone
Website Visits
Persons Visitng Library
Virtual Access was facilitated by the addition of a “Contact Us” page to www.nlj.org.jm. Access to the Audio Visual Resources was facilitated by the redesign and webpage mounting of the Audio Visual Request Form.
6
The
bibliography
RESOURCE
GUIDE
FOR
THE
CARIBBEAN
ADVANCED PROFICIENCY EXAMINATION (CAPE): HISTORY was compiled, mounted on the library’s website and distributed island-wide. An update to the Newspaper holdings was also prepared in this period. Efforts to facilitate access were also evidenced in a number of externally funded projects. These were the Memory of the World (MOW), the Caribbean Digital Audio Collection (CDAC) and Digital Library of the Caribbean (dLOC) MOW: In partnership with the UNESCO Office for the Caribbean the NLJ continued to gather information to compile an online register of historic and significant Caribbean documents CDAC: The Caribbean Digital Audio Collection for the Blind is a pilot project funded by UNESCO to test the processes to create and manage digital resources for the blind. It is a partnership project with NLJ acting as coordinator of the team as well as the producer of digital audio books from text. The project through NLJ became a Daisy consortium member in the year. This membership provided the tools to create digital books using the Daisy (Digital Accessible Information System) standard which amongst other things enables ease of user navigation through the audio file. dLOC: the Digital Library of the Caribbean is a United States funded project with international partners Haiti, Jamaica, Venezuela. dLOC seeks to provide access to Caribbean cultural, historical and research materials held in archives, libraries and private collections. NLJ is an executive member of dLOC’s management team and as partner will contribute the digital collection Jamaica Unshackled to the project and in return will receive equipment and training.
7
…Promotion The major promotion activity was Fi Wi Ten Favourite which was an initiative to increase national awareness about Jamaican fiction and authors of Jamaican fiction and to send the message that the NLJ is not only for study and research in matters of non–fiction.
Fi Wi Ten Favourite was an informal survey conducted between May 18 – June 12, 2005 which asked the public to select their favourite books from a list of fifty Jamaican fiction titles. The public was also given the option to include a favourite not on the list. The project culminated with Living Lyrics 11; a mid-day reading of excerpts from the Favourite Ten. This took place at the Kaieteure Restaurant on November 11, 2005. The results of the survey were informative: many of the write-in favourites were fiction titles from other Caribbean countries. Of the first ten, children’s books accounted for six and three of those six are by the same author C. Everard Palmer (Cloud with the Silver Lining; A Cow Called Boy, My Father Sun Sun
Johnson;) the other two children’s books in the top ten are Hurricane by Andrew Salkey and Sprat Morrison and Escape to Last Man’s Peak by Jean D’Costa. This is instructive as the respondents were all adults. Two of the adult books in the first ten are by the same author Anthony Winkler, The Duppy and The Lunatic. Completing the top ten is Waiting In Vain by Colin Channer. The second ten favourites are:
Banana Bottom by Claude McKay; Brother
Man by Roger Mais; The Hills were Joyful Together by Roger Mais; Children of Sisyphus by Orlando Patterson; New Day by V. S. Reid; The Painted Canoe by Anthony Winkler; Passing Through by Colin Channer; River Woman by Donna Hemans; Sixty Five by V. S. Reid; Summer Lightening by Olive Senior. 8
The results were posted on the library’s webpage and showcased via readings from the favourites at a function jointly presented by Kaieteure Foods and NLJ.
Exhibits For the second consecutive year NLJ participated in the Heritage Day Fair of the St. Ann Heritage Committee by mounting an exhibit on the representative maps, photographs, newspaper articles about St Ann in NLJ’s collections. 9
Images of the Past: the County of Surrey was developed and mounted in the foyer to showcase the library’s rich image resources.
Life and Work of Cecil Baugh Jamaica’s Master Potter in observance of his death.
Jamaica Folklore featured information on duppies, cotton trees, Ole Higue and River Mumma, This exhibition was mounted online as well.
The library was host to Creative Writing Exhibition Tour 2005 -2006 which was mounted by the Jamaica Cultural Development Commission.
… Coordination and Development of a network of technologically enhanced libraries. The Advisory Committee on the National Information System chaired by the NLJ convened three meetings in the year. Agenda items for those meetings were: Memorandum of Understanding; National Bibliographic Database; Proposed Amendment to Copyright Act; Sector Network reports. The effort to have the major networks sign to a Memorandum of Understanding was not successful and the matter was carried over into the following year. The accomplishments of the networks include the Breakfast meeting on November 23, 2005 for media house managers presented by NLJ in its capacity as focal point to the Audio Visual Information Network (AVIN) and the CDS ISIS Network Users Meeting held on April 29, 2005.
Human Resources & Organizational Development Strategic Planning become more immediate for the organization as it wrestled with matters including its public image and its evolving roles and functions. In that regard a staff/management retreat was undertaken between September 30 and October 1, 2005. The retreat was preceded by: 10
1) A presentation to staff members on Strategic Planning by Mr. Phillip Alexander, Chief Risk Manager, Grace Kennedy and Company, September 15, 2005 2)
Focus group meetings with each department, September 20 – 22, 2005
The focus groups and the retreat were facilitated by Sandra Cooper and Associates. The retreat found that the strengths of the NLJ included the extensive collections; the quality service provided to customers; the technical resources. The weaknesses included location, lack of distinction between the public library system and the library’s parent entity, the IOJ; absence of clear goals. The Values Statement was an outcome of the Retreat and Strategies arising from the findings were developed to shape operations and services for the coming year.
Employees Focus Group Meeting
11
Board Member Sheila Lampart making a presentation at the Retreat
Staffing levels received a boost in the period under review; the positions of Internet Librarian, and Librarian Research and Information were re-graded at higher levels and a new post of Library Assistant 11 was assigned to the Audio Visual Department. Commuted motor car allowance was assigned to the Accountant’s post. Long Service Awards were presented at the Christmas Dinner on December 22, 2005. Awardees were: Mrs. Myra Hosang Mr. David Mohammed Mr. Robert Simpson Mrs. Paula Stampp Miss Valerie Francis Mr. Leonard Wilson Miss Yulande Lindsay Mrs. Natalie Plummer Mrs. Dawn Bailey Mrs. Joyce Buchanan Mrs. Imogene Royal
-
25 years 25 years 20 years 15 years 15 years 15 years 10 years 10 years 10 years 10 years 10 years
12
Some of the Awardees on the “red carpet.�
Incentive Awards went to: Miss Pauline Beckford, Acquisitions and Cataloguing Mrs. Pauline Bent-Hall, Personnel and Office Management Miss Alythe Edwards, Accounts and Administration Ms. Genevieve Jones, Reference and Information Services Mr. Norman Malahoo, Special Collections and Conservation. Mr. Jason Smith, Audio Visual Miss Jamila Whitney, Information Network Systems From the above, Mr. Jason Smith emerged EMPLOYEE OF THE YEAR Training opportunities for staff included: Digitization of Cultural Heritage -- Mr. Robert Simpson, Technical Services Supervisor Annual Conference: International Federation of Library Association -Mrs. Eppie Edwards, Deputy Director Annual Conference Jamaica Computer Society : Mrs. Bridgette Heron and Miss Nicole Bryan The full list of training opportunities provided for staff is listed in Appendix 1 13
Board of Management The Board of Management convened five meetings. The National Library of Jamaica Act (pending); succession planning; the naming of an ad hoc committee to explore the relocation of all or part of the library and the staff/board retreat were among the matters of concern. The members of the Board are listed as Appendix 2. Chairman of the Board, Professor Daphne Douglas, C.D. was the recipient of a Silver Musgrave medal for services to the field of Librarianship.
Professor Douglas receiving a Silver Musgrave Medal from Professor Roy Augier, Fellow of the Institute of Jamaica.
Financial Resources Appendix 5 presents the audited Financial Statement for the year. In summary: the subvention received was $63,702,559.00 and the expenditure from that amount totaled $61,376,630.00. The emoluments of senior employees is listed at Appendix 4
14
Facilities & Equipment The building received a minor face lift in preparation for the unveiling of a plaque at the library’s entrance to mark the birthplace of Mary Seacole. A previously placed plaque which marked the transfer of WIRL to NLJ in 1966 and the opening of the building by Sir Clifford Campbell, then Governor General, was also refurbished and the lobby was painted.
Visitors to NLJ Students from Northern Caribbean University, Mico Teachers College and the Department of Library and Information Studies, UWI were given tours and presentations on the history and collections. The Library hosted the Minister of Tourism from Ghana who promoted the “Joseph Project” which is a project to foster links with the people in the African Diaspora. Librarians from Birmingham who are also members of the Melbourne Cricket Club visited as part of their journey to observe libraries in Jamaica.
15
Appendix 1 TRAINING OPPORTUNITIES
Name
Conference & Workshop OVERSEAS
Mrs. Eppie Edwards Miss Valerie Francis
Mrs. Winsome Hudson
Mrs. Winsome Hudson Mrs. Maxine Jones
International Federation of Library Association, Norway, August 15 – 19, 2005 Copyright Protection & Related Rights in the Global Trade held in Sweden, August 15 – September 2, 2005 Preserving the Digital Heritage, UNESCO & National Library of Netherlands, November 4-5, 2005 Annual Conference of the American Library Association held June 24 – 28, 2005 ACURIL XXXVI Conference held in Martinique , June 5-11, 2005
LOCAL Mrs. Fay Barrett
Mrs. Fay Barrett Mrs. Bridgette Heron Miss Nicole Bryan Miss Jessica Lewis
Mr. Byron Palmer and Mr. Kevin Bushay Mr. Robert Simpson
Management Institute for National Development (MIND) Workshop, Managing Records , Setting up a Records Centre held July 25 – 29, 2005 Ministry of Finance Workshop on Preparing Pensions, August 15 -16, 2005 Computer Conference at the Ritz Carlton Hotel, Rose Hall, Montego Bay, October 29, 2005 Management Institute for National Development (MIND), Supervisory Management July 30 – August 30, 2005 Computer Conference at the Ritz Carlton Hotel, Rose Hall, Montego Bay, October 29, 2005 Digitization of Cultural Heritage and Digital Library Software Training, sponsored by UNESCO,ICTAD from July 18-22, 2005
1
Appendix 2 MEMBERS OF THE BOARD OF MANAGEMENT THE NATIONAL LIBRARY OF JAMAICA ________________________________ Professor Daphne, C.D - Chairman Mrs. Shirley Carby Mr. Vivian Crawford, O.D Miss Dianne Daley Dr. Gloria Royale-Davis Dr. Hopeton Dunn Professor Fay Durrant
Mrs. Gloria Hamilton, C.D Mrs. Winsome Hudson - Executive Director Mrs. Sheila Lampart, O.D Miss Charmaine McKenzie Mr. Winston Oliver Mr. Robert Simpson – Staff Representative Miss Nadine Wilkins
SUB COMMITTEES OF THE BOARD OF MANAGEMENT Collections Development & Management Professor Fay Durrant – Chairman Mrs. Patricia Dunn Mrs. Eppie Edwards Miss Valerie Francis Mrs. Barbara Gordon Mrs. Winsome Hudson Mrs. Sheila Lampart Miss Yulande Lindsay Miss Charmaine McKenzie Mrs. Maureen Webster-Prince
Finance, Investments & Operations Mr. Winston Oliver – Chairman Mrs. Fay Barrett Professor Daphne Douglas Mrs. Gloria Hamilton Mrs. Winsome Hudson Mr. Luke McIntosh
Human Resources & Management Mrs. Shirley Carby – chairman Mrs. Fay Barrett Mrs. Winsome Hudson Mr. Robert Simpson Miss Nadine Wilkinson Mrs. Melodie Williams Mrs. Pamela Williams Information Network Systems Professor Daphne Douglas – Chairman Miss Nicole Bryan Mrs. Avril Crawford Mrs. Winsome Hudson Mrs. Janet McCallum Mr. Byron Palmer Public Education and Marketing Dr. Hopeton Dunn Mrs. Margaret Bernal Mrs. Marcia Forbes Mrs. Bridgette Heron Mrs. Winsome Hudson Mrs. Gloria Royale-Davis
2
Appendix 3 DIRECTORS COMPENSATION APRIL 2005 – MARCH 2006
Position of Director
Fees ($)
Motor Vehicle Upkeep/Travelling or Value of Assignment of Motor Vehicle ($)
Honoraria ($)
All Other Compensation including Non-Cash Benefits as applicable ($)
Total ($)
Daphne Douglas
$46,000.00
$46,000.00
Shirley Carby
$14,500.00
$14,500.00
Dianne Daley Hopeton Dunn
$3,500.00 $14,000.00
$3,500.00 $14,000.00
Fay Durrant
$3,500.00
$3,500.000
Gloria Hamilton
$12,500.00
$12,500.00
Sheila Lampart Charmaine McKenzie Winston Oliver Nadine Wilkins Vivian Crawford Winsome Hudson
$14,000.00 $7,000.00 $21,500.00 $7,000.00 Executive Director, Institute of Jamaica – No compensation Executive Director, National Library of Jamaica - No compensation
$14,000.00 $7,000.00 $21,500.00 $7,000.00
Robert Simpson
Staff Representative, National Library of Jamaica – No compensation
Notes Where a non-cash benefit is received (e.g. government housing), the value of that benefit shall be quantified and stated in the appropriate column above.
3
Appendix 4 Senior Employees Salary at March 30, 2006
Name
Position
Salary
Mrs. Fay Barrett
$ 916,477
Mrs. Eppie Edwards
Personnel and Office Manager (GMG/AM 4) Deputy Director (SEG 3)
Miss Valerie Francis
Acquisition Librarian (PIDG/LS4)
$1,069,642
Mrs. Winsome Hudson
Executive Director (SEG 5)
$2,185,550
Mr. Luke McIntosh
Accountant (FMG/PA2)
$1,351,622
Mrs. Maxine Jones
Cataloguer (PIDG/LS4)
$ 995,017
Miss Jessica Lewis
Coordinator Research and Information ( PIDG/ LS 5) Manager, Information Network Systems Department ( MIS/IT6) Manager, Audio Visual Department (AR6)
$1,110,000
Mr. Byron Palmer Mrs. Maureen WebsterPrince
$1,643,866
$1,419,707 $1,643,866
1