Ohio National Guard
How to do Business with the Ohio National Guard 101 4 Dec 2018 Reed Memorial Library Ravenna, Ohio Partnership between the Ohio National Guard and the Small Business Administration Always ready. Always there.
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Ohio National Guard
Ohio National Guard COL John Dernberger United States Property and Fiscal Officer (USPFO) for Ohio
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Ohio National Guard
Why are we here today?
Educate and to introduce business’s to those that can assist them in being prepared to compete and conduct business with both State and Federal contracting offices.
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Ohio National Guard • Ohio National Guard Overview – Federal and State Funding – Federal Purchasing Office and State Purchasing Offices – Air National Guard Bases and Army National Guard Armories – Federal Mission – activated by POTUS – State Mission – activated by Governor of Ohio – Local Mission – presence in the community
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FEDERAL
Unlike active duty, the Ohio National Guard has two commanders in chief
STATE John R. Kasich Governor
Maj. Gen. Mark E. Bartman Adjutant General
Ohio Army National Guard
Ohio Military Reserve
Ohio Air National Guard
Ohio Naval Militia
Installations located In 37 Ohio counties 50 Installations 43 ARMY 7 AIR Million square feet in facilities Covering 25,000 acres
7.2
Generated in state tax MILLION revenue
10
$
Airframe & equipment BILLION assets
3.5
$
FEDERAL FUNDING
$630 MILLION
STATE FUNDING
$8.8 MILLION
Ohio National Guard
The “SO WHAT� Now that you have a basic understanding of how the Guard is structured; how do you prepare to be ready when the master plans become reality and funding is available?
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Ohio National Guard
Place holder for • Mr Gil Goldberg, District Director, SBA Cleveland District
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Ohio National Guard
Introduce • Miss Elaine Farabee, Supervisory Contract Specialist (FEDERAL) for the Ohio National Guard • Mr Jeff Pruett, Business Services Group Manager (STATE) for the Ohio National Guard
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Ohio National Guard
COMPETITION REQUIREMENTS ▪ Mandatory Sources of Supply ▪ In Order ▪ Inventories of Requiring Agency ▪ Excess from other Agencies ▪ UNICOR ▪ Procurement List / AbilityOne – Stores located at DSCC and WPAFB ▪ Wholesale Supply Sources i.e GSA, DLA, VA, Military Inventory Control Points ▪ Federal Supply Schedules and other Government Wide Acquisition Contracts (GWACS) i.e. CHESS and Air Force Way ▪ Commercial Sources !12 Always ready. Always there.
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Ohio National Guard
COMPETITION REQUIREMENTS ▪ Mandatory Sources of Services ▪ In Order ▪ Procurement List / Ability One ▪ Prison Industry ▪ Commercial Sources (in no particular order) ▪ Small Business Set-asides falls under Commercial Sources ▪ GSA Schedules ▪ Open Market !13 Always ready. Always there.
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Ohio National Guard
Methods for Purchasing • Micro Purchase Threshold – via Government Purchase Card (GPC) – Supplies under $5,000 – Services under $2,500 – Construction under $2,000
• $5,000-$15,000-Oral Solicitations - must seek competition over MPT • Over $15,000 must be posted on Fed Biz Ops or GSA E-Buy. – www.fbo.gov – https://www.ebuy.gsa.gov/advantage/ebuy/start_page.do
• Exceptions to Advertising - Sole Source 8(a); DO’s to IDIQs and MATOC because they have already been advertised. Always ready. Always there.
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Ohio National Guard FY 18 National Guard Socio-Economic Goals
GOAL
ACTUAL
• Small Business 63.00% 90.45% • Small Disadvantaged Business* 20.00% 39.09% • Women-Owned Small Business 15.50% 19.69% • HUBZone Small Business 7.00% 18.98% • Service-Disabled Veteran9.00% 8.32% Owned Small Business *Small Disadvantaged Business awards include 8(a) awards FY 18 Total Small Business Dollars - $55,115,764.76
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Ohio National Guard
What Buyers Expect • Have your registrations updated and complete in the System Award Management System-SAM – www.sam.gov – To receive contract/purchase order, vendors need to be registered in this system (CAGE/DUNS #) – Make sure all business size certifications are in SAM
• Register in Procurement Integrated Enterprise Environment (PIEE) then Wide Area Work Flow (WAWF) -https://wawf.eb.mil -DFAS electronic invoicing site -All invoicing with Federal Government (with exception of GPC) purchases are electronic Always ready. Always there.
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Ohio National Guard
Getting Started • Identify NAICS codes (North American Industry Classification System) codes: http:// www.census.gov/eos/www/naics/ • Register in SAM: www.sam.gov • WAWF (Wide Area Workflow) Registration, federal government invoicing system. – General Info/Registration: https://wawf.eb.mil – Training data base: https://wawftraining.eb.mil •
For assistance with the government procurement process, contact your local PTAC office. To find PTAC offices, go to www.aptac-us.org, click on “Find a PTAC” Always ready. Always there.
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Ohio National Guard Government expectations from Small Businesses
• • • •
Ability to deliver on time with a fair and reasonable price. Quality products and services. Did we get what we paid for? No more, no less Open line of communications - Let us know of delays and honest assessment. Fair and reasonable pricing on change orders.
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Ohio National Guard Before Submitting a Quote or Proposal
• Have a completed SAM registration. Completed SAM registration will result in the issuance of a CAGE Code. • Completed Online Reps Certs (ORCA) registration. – Done through the SAM System – Are my business certifications up to date? • Buyers use SAM to search for Small Business, Minority Owned, Woman Owned, Hub Zone business. • North American Industry Classification System (NAICS) – – – –
Supplies and Services are coded by this system Business size is determined by this code Buyers will search for vendors in SAM by this code. PTAC can assist with coding Always ready. Always there.
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Ohio National Guard How small businesses get to the top of the list • Have updated registration in SAM, list all Certifications, make sure NAICS codes represent core competencies. • Be responsive to solicitations, submit on time. • Read the solicitation documents, ask questions! • Is Price the main factor or is it Technical/Past Performance? – Solicitation should state what you need in proposal – Past performance can be Government or Commercial • Must be like products or services. • Submit what the solicitation asks for ! Always ready. Always there.
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Ohio National Guard Ways to Market/Appeal to an agency
• Speak to buyers in person. – Matchmaking Events are a good opportunity to speak with buyers – Buyers should be able to tell you if your service/supplies can be of use to them. – May not have requirement for item/service at this time…but who knows about tomorrow! • Check Fed Biz Ops/GSA E-Buy daily
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Ohio National Guard
Types of Federal Contracts Overview • Services – Catering, Training Support (i.e. Portable Latrines, Light Sets, Shower Trailers) and other recurring type services
• IT Support Services/Supplies – CHESS for all computer/IT Support for Army National Guard – AFWAY for all computer / IT Support for Air National Guard
• Supplies – Furniture, Raw Food, and Supply items for day to day operation of Army Facilities and Training Sites Always ready. Always there.
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Ohio National Guard
Types of Federal Contracts Overview • Environmental Services – Asbestos Removal, Spill Clean up, Oil Water Separator and Environmental projects
• Construction – General Construction and Renovations, bridge construction and repairs and road and parking lot paving/striping. – Multiple Award Task Order Contract (MATOC) – Currently working new contracts, award 2nd quarter FY19. • Sub Contracting Opportunities
• Architect Engineering Services – Design Services and Oversight for Projects – National IDIQ – administered through National Guard Bureau. Four Contractors on National IDIQ. Expires in 2020. Always ready. Always there.
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Ohio National Guard Do • • • • •
DO get registered and prepared to do business with Fed Government DO make contact with agency/base to see if they use your product/service DO check Fed Biz Ops daily, check GSA E-Buy if on GSA Schedule DO check GSA Site for how to get on schedule and training opportunities DO understand if we can’t use your product/service right now– our purchases are primarily based on solicitations. Again – watch Fed Biz Ops daily or check GSA E-Buy, something could change and we may post a RFQ or RFP • DO Keep a good attitude!
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Ohio National Guard Don’t
• DON’T let your SAM expire • DON’T lose contact with the SBA or your local PTAC office • DON’T get frustrated!
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Ohio National Guard
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Ohio National Guard Ohio Adjutant General

The Ohio Adjutant General, Major General Mark Bartman, supervises the day-to-day operation and management of the readiness, fiscal, personnel, equipment, and real property resources of the Ohio National Guard. Always ready. Always there.
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Ohio National Guard
Ohio MBE & EDGE MBE – Minority Business Enterprise information EDGE – Encouraging Diversity, Growth and Equity information
• State MBE Set-Aside Requirement is 15%
State EDGE Goal 5%
• MBE 2018 18.1% • MBE 2018 $2,464,117
EDGE 9.5% EDGE 2018 $1,709,983
• MBE 2019 YTD 21.9% • MBE 2019 $872,004
EDGE YTD 8.0% EDGE 2019 $416,728 !28 Always ready. Always there.
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Ohio National Guard How to register as a vendor with the State of Ohio OSS – Ohio Shared Services: http:// ohiosharedservices.ohio.gov
Register as a vendor Update vendor information EFT payments EDI billing E-supplier / /E-settlements Always ready. Always there.
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Ohio National Guard How to view current contracts and bid opportunities DAS – Department of Administrative Services: https://procure.ohio.gov// proc/index.asp MBE – Minority Business Enterprise information EDGE – Encouraging Diversity, Growth and Equity information Current contracts Bid opportunities
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Ohio National Guard
WE ARE INTERESTED IN: • Maintenance repair and parts for: – Roofs – Heating, Ventilation & Air Conditioning (HVAC) – Plumbing – Electrical – Pavement Always ready. Always there.
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Ohio National Guard
WE ARE INTERESTED IN: • Services at armories: –Lawn care –Trash removal –Security guards –Boat Patrol (Camp Perry, Port Clinton, OH) Always ready. Always there.
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Ohio National Guard
WE ARE INTERESTED IN: • Construction bids for: – Roofs – Heating, Ventilation & Air Conditioning (HVAC) – Buildings – Fencing Always ready. Always there.
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Ohio National Guard WE ARE INTERESTED IN: • Professional Architectural & Engineering Services – Assist our office with design and construction services – We use the Ohio Facilities Construction Commission lists for these services
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Ohio National Guard WE ARE INTERESTED IN:
–Supplies • Office • Janitorial • Maintenance and Building materials
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Ohio National Guard WE ARE INTERESTED IN:
• Environmental Services –Lead abatement & encapsulation –Wetland surveys & monitoring –Hazardous Waste removal & management Always ready. Always there.
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Ohio National Guard INFORMATION TECHNOLOGY: • We purchase information technology software, hardware and consulting services through state of Ohio contracts • The Adjutant General’s office does not purchase directly from I.T. providers without an active Department of Administrative Services contract in place.
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Ohio National Guard
SUMMARY • How to Business with the Ohio National Guard – Federal and State Funding – Federal Purchasing Office and State Purchasing Offices – Air National Guard Bases and Army National Guard Armories – Encourage local participation / presence in the community
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Ohio National Guard
We’ll be followed by: • Mr John Renner, SBA / Mr Rich Delisio, PTAC – Overview of Federal Contracting and Assistance Available
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