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Board Notes – Dogs Queensland AGM
DOGS QUEENSLAND AGM
Members are asked to note the original AGM Notice that appeared in the March Dog World Board Notes and the subsequent adjournment thereof.
I also refer to the Edition of Paw Prints dated 21st May forwarded to all Members, that included a Survey around utilising Zoom Video Conferencing at the AGM.
The results of the survey showed that 191 Members showed an interest in participating via Zoom and the Board will work on the protocols around this and let Members know shortly. DUE TO THE COVID 19 PANDEMIC RESTRICTIONS, NO MEMBERS, OTHER THAN BOARD MEMBERS, WILL BE PERMITTED TO ATTEND IN PERSON.
In regards to the procedure at the upcoming AGM, Members are asked to note that the Board of Directors reports and annual financial reports, are to be received by the Meeting only. In previous years these needed approval as well. There is no need to approve the Board of Directors reports nor the audited accounts, there was perhaps some misunderstandings by Members in that regard. All relevant items submitted will remain current for this rescheduling of the previously adjourned AGM, no further items may be submitted and no questions will be taken from the floor. Please see AGM Notice below.
Adjourned Annual General Meeting of Members
NOTICE is hereby given that the adjourned ANNUAL GENERAL MEETING OF MEMBERS of the Canine Control Council (Queensland) Limited will be held in the DURACK CLUBHOUSE, Dogs Queensland Sports Grounds, 247 King Avenue, Durack at 7:00pm on Wednesday 1 July 2020. All Members have a right to appoint a proxy under Clauses 55 - 59 of the CCC(Q) Ltd Constitution. Business to be conducted: • Receiving the report of the Board of Directors for the previous year • Receiving the annual financial accounts duly certified by the Auditor The appointment of the Auditor for the next Financial Year
Confirmation of CCC(Q) Ltd Income Tax and Capital Gains Tax exemption status
Any other item of relevant business that was submitted in writing by a member to the Secretary no later than close of business on 11 March 2020.
In accordance with Clause 46.1(5) of the CCC(Q) Ltd Constitution, Members were asked to submit any additional items of business to the CCC(Q) Ltd Office no later than close of business on 11 March 2020 prior to the original AGM, all relevant items submitted will remain current for this rescheduling of the previously adjourned AGM and no further items may be submitted.
Note 1: All Financial Members are entitled to attend the AGM, vote at the AGM and submit Items of Business for the AGM. Any renewing Members from 2019 who are yet to pay their 2020 Renewal Fees may only attend the AGM but may not vote at the AGM unless their 2020 Renewal Fees are paid prior to the AGM.
Note 2: All Financial Members unable to attend have the right to appoint a proxy in accordance with Clauses 55 – 59 of the CCC(Q) Ltd Constitution; this proxy form will be available from the Dogs Queensland Website.
Note 3: The 2019 Annual Report is available on the Dogs Queensland Website and if Members require a hard copy, they are to request one from the Dogs Queensland Office.
