RULES OF THE INTERNATIONAL SELECTION COMMITTEE FOR THE 2nd EDITION OF 'DISCOVER E-VOLUNTEERING' COMPETITION
Basic information The 2nd European edition of the „Discover e-volunteering” is organized by the Good Network Foundation (Fundacja Dobra Sieć) from Poland, hereinafter referred to as GNF, and Fundacja Orange, in cooperation with Competition Local Partners1 operating in the European countries. The 2nd European edition of the „Discover e-volunteering” is co-financed by the France TelecomOrange Group Foundation. The Organizers and the Partners of the Competition nominate members of the International Selection Committee. The International Selection Committee is appointed by the Organizers on the basis of the Partners’ suggestions. The Committee is an international body. Members of the Committee communicate in English. Conflict of interests
Entries submitted by organizations in any way related to a member of the International Selection Committee (e.g. when the member of the Committee is also a member of the board of directors, supervisory board or audit committee, honorary member, voluntary worker, employee or any other kind of a representative of the organization submitting the entry) as well as the cases when a member of the Committee has any family or equity relationships with the board or a representative of the organization which submits the entry shall be considered as a conflict of interests. 1
Competition Partners are organizations operating in the European countries, who shall submit a commitment letter or e-mail with declaration of cooperation in organization of the Competition, declare acceptance of the Guidelines of Cooperation between partners involved into organization of the 2nd European edition of the „Discovery e-volunteering” competition, and whose candidacies are approved by the Organizers.
Before commencing the assessment of the competition entries, the International Selection Committee is obliged to acquaint with the list of all entries which will be sent for their assessment. Members of the Committee shall list the entries which they cannot assess due to the possibility of a conflict of interests on the Conflict of Interests Form. Such entries shall be omitted when the assessment is made, and the Conflict of Interests Form shall be forwarded to Good Network Foundation along with the Entries Assessment Form. Entries assessment procedures
Each member of the International Selection Committee on March, 4, 2013 will receive by e-mail the Competition entries which have been verified in terms of compliance with the rules and chosen by the Regional Expert to the next stage of the Competition. In case of a large number of Competition entries, the Organizer reserves the right to divide the entries into random groups proportional to the number of submitted entries which have been verified in terms of Compliance with the rules and the number of members of the Committee, with the proviso that each entry will be assessed by at least two members of the Committee. The Committee shall assess the entries and choose 12 best projects - 9 in the category for the existing e-volunteering projects, 3 in the category for the new corporate e-volunteering projects. The assessment criteria with the indication of the highest possible score for each criterion will be sent to the members of the Committee by e-mail along with the overall Entry Assessment Form and the Conflict of Interests Form. Both completed forms shall be sent to the Organizers by March 18 (inclusive) to the address which will be provided to the Committee together with the competition entries. The list of the winners of the Competition On the basis of evaluations submitted by the International Selection Committee Members, the ranking lists of projects, separate for both categories, shall be prepared by the GNF team. In the category for the existing e-volunteering projects, 9 projects with the best point scores shall qualify for the final on-line voting (Committee Final List). In the category for new corporate e-volunteering projects, 3 projects with the best point scores shall qualify for the final on-line voting (Committee Final List).
Descriptions of projects tipped to the final of the Competition by the Competition Selection Committee, hereinafter referred to as finalists, shall be placed on the www.evolunteering.eu/competition website and shall undergo on-line voting. The voting, separate in both categories, shall be organized in April, 2013. The period of voting may change – the information on any changes shall be announced by the organizer no later than two weeks before the planned start of voting.
On the basis of outcomes of the on-line voting, the voting ranking lists, separate for both categories, shall be developed. Procedure of selecting Winners of the Competition shall be as follows (the same for the both categories): a) Finalists shall be awarded number of points inversely proportional to their position on the Committee Final List (e.g. project occupying the last place shall get 1 point, project from the last but one place – 2 points, etc.); in case of score draw projects shall be granted the same number of points. b) Simultaneously, finalists shall get number of points inversely proportional to their position on the on-line voting ranking (e.g. project occupying the last place shall get 1 point, project from the last but one place – 2 points, etc.); in case of score draw projects shall be granted the same number of points. c) The final ranking – the base for selection of Competition Winners shall be calculated by summing up points obtained by the Finalists in two ranking lists: Committee Final List and the on-line voting ranking list. The Organizers will forward information about the results of the Competition (the final ranking and the list of the winners) to the International Selection Committee by e-mail by May 10, 2013. Until the results are officially announced at the Final Gala, members of the Committee are obliged to keep them secret. Announcing outcomes of the Competition and presenting awards to the winners shall take place during the Final Gala - June 2013, in Warsaw. The date of Gala shall be announced no later than two weeks prior to the event. Winners shall be awarded prize money to further the development of the winning e-volunteering projects. The total sum of prizes in the Competition is 8 000 Euro. The total sum of prizes may increase in the course of the Competition. Prizes are funded by Fundacja Orange and France Telecom-Orange Group Foundation. In case the total sum of prizes increases in the course of the Competition, the founder of the remaining prize or prizes will be announced later.