Final Report - pt1 Intro

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About this document This report was written in the weeks following easa010 Manchester and prior to INCM 2010 Copenhagen though I have been working on it to a greater or lesser extent throughout the whole organisation process. Sitting down to write a Final Report is a daunting prospect, in some ways more daunting than any other aspect of organising EASA – there are a lot of things to consider. Not all EASAs have produced a final report, but for the nature of easa010 it feels entirely appropriate. Having read a number of previous Final Reports, it is clear that the approach to these documents is as varied as the types of EASAs the teams have produced. From the rigorously thought through, and elegantly written, Irish report of 2008, to the voluminous Swiss report from 2005 with its reproduction of bundles of communications and workshop submissions, to the very conversational (and my personal favorite) 1997 Train document; to pick three from the multitude. Rather than try to copy any of these, we have rather tried to emulate their spirit of providing something of benefit to the network, to provide it with something we would have appreciated in the years and months leading up to easa010. It is my hope that this document can serve as both documentation of the easa010 event and as a reference document for future organisers.

The

extensive easa010 organisation team has all been called upon to write relevant sections, and as much as possible they appear here un-edited so that the words come to you direct from the people most involved with each element of a fantastically complex undertaking. It is also my hope that the document, while remaining pertinent in content, retains personal voices of the contributors, EASA is a network and its charm comes from the people who attend and as such we have tried to keep this document conversational with added facts.

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easa010 Final Report

There are many things that affected easa010 that will be irrelevant to future EASAs, be it because of politics, financial situation, the goals of the organisers, or simply the location typology, that said the report has been produced as a single document with the network and future organisers in mind. As such it has been split into five sections, Bidding, Organisation, easa010, Output, and Appendices. It has been laid out in such a way so that it can be read in a chronological order, time permitting, but also so that future organisers can quickly find relevant details, facts or tips without trudging through the entire document. With that said, if you are sitting comfortably then we shall begin: Welcome to our Final Report. [cma]

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Where to find things

Section One: Bidding 10 Introduction 12 Thoughts and Advice 16 Our Experience 22 INCM 2008 26 Review

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easa010 Final Report

Section Two: Organising 30 Introduction 32 Experience and Advice 34 Time line 38 Pillars of the Bid 40 Theme 42 Team 52 Office 56 Gallery 66 Filing 68 Incorporation 70 Finances 74 Fund Raising 96 Communication 108 Events 126 Spaces 134 Timetable 138 Talent 140 Workshop Selection 142 Participants 156 Waste Management 160 Food 170 Rota 174 Volunteers 178 Info Point 182 Downtex 192 Safety 202 Review

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Introduction

Section Three: easa010 226 Introduction 228 Experience and Advice 232 Accommodation 248 Hope Mill 254 Workshops 270 Talent 280 Network 286 Timetable 296 Team 300 Management 308 Post EASA 312 Review

Section Four: Output 354 Introduction 356 Workshops 406 easaDAY 428 Legacy

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easa010 Final Report

Sections Five: Appendices 432 Introduction 434 Bid 454 easaHQ 464 Newsletters 465 Licence / Planning 488 Sponsors 490 easa010 511 Essays 534 Articles 542 Alternatives 553 Numbers 564 Letters 584 Who wrote this 585 Who it was written for 590 So...

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