forVARs
Must-HaveFeaturesinQuotingSoftware
Introduction
CLOUD-BASED SOFTWARE
One of the key features that IT VARs should look for in quoting software is the ability to access it from the cloud. Cloud-based software is hosted on remote servers and can be accessed over the internet, rather than being installed on a local computer or network
There are several benefits to using cloud-based quoting software for VARs First and foremost, it allows sales reps to be accessible at all times, as they can access the software from any device with an internet connection This can be particularly useful for reps who are constantly on the go or working remotely
Cloud-based quoting software also enhances the efficiency and productivity of the sales team
INSTANT ACCESSIBILITY
With the ability to access and update quotes in real time, reps can work more quickly and accurately, which can help speed up the sales process
Another advantage of VARs quoting software is that it helps save money in the long run. Instead of incurring the upfront costs of purchasing and installing software on local computers or servers, you can simply pay a subscription fee to access the software as a service. This can help you achieve a better return on investment (ROI) over time
STRONG INTEGRATION CAPABILITIES
IT VARs often work with a wide range of systems and data sources, which can make it challenging to manage and maintain consistency Quoting software with strong integration capabilities can help alleviate these challenges by allowing integration with a variety of applications, such as ERP (enterprise resource planning) software, CRM (customer relationship management) software, eProcurement software, and accounting software. This happens only with a strong VARs eCommerce software
Having these integration capabilities can help streamline the flow of data between different systems, reducing the risk of duplication and errors It can also help improve productivity by eliminating the need for manual data entry and allowing sales reps to access relevant information quickly and easily
In addition, quoting software with strong integration capabilities can support integration with third-party payment gateways, making it easier for customers to complete online payment processes This can help increase the usage of quote-to-cash processes, resulting in faster sales and higher profits for IT VARs
AUTOMATED CREATION OF QUOTES
Creating quotes can be a time-consuming and tedious task for IT VARs, especially when working with complex products and configurations According to research, sales professionals spend only 35 2% of their time on activities like prospecting, customer relationship building, and selling, while the remaining 64.8% is dedicated to tasks like creating quotes, performing administrative tasks, and incorporating data into CRM systems
Quoting software with automated quote creation capabilities can help IT VARs streamline this process and free up more time for sales activities These tools typically include customizable quote templates, robust search engines, and integration capabilities that allow users to quickly and easily assemble quotes based on customer needs
INSTANT ACCESSIBILITY
Automated quote creation can also help IT VARs avoid errors and inconsistencies, ensuring that quotes are accurate and reflect the most current pricing and product information. This can help improve customer trust and satisfaction, as well as increase the likelihood of closing sales
AUTOMATED PRICING MANAGEMENT
As the list of IT products available to IT VARs grows, it can become increasingly difficult to manage to price and stay competitive Quoting software with automated pricing management capabilities can help IT VARs accurately price their products and keep track of the latest pricing information
IT VARs B2B solutions have integrations with multiple solutions that allow users to view real-time pricing data, take into account variables like discounts, promotions, and shipping costs, and handle multiple currencies if necessary
Automated pricing management can also help IT VARs avoid errors and inconsistencies in their quotes, ensuring that customers receive accurate and up-to-date pricing information This can help improve customer trust and satisfaction, as well as increase the likelihood of closing sales.
CUSTOMIZABLE TEMPLATES
A customizable template feature in a quoting software allows VARs to include all necessary information and branding in their quotes This includes the ability to add their own logos, contact information, and terms and conditions VARs may also have specific product or pricing information that they need to include in their quotes. Customizable templates ensure that VARs can easily create professional and accurate quotes that meet their specific needs and those of their customers.
INTEGRATION WITH CRM AND INVENTORY MANAGEMENT SYSTEMS
INSTANT ACCESSIBILITY
VARs often have multiple customers and a large number of products and services that they offer As a result, it is important for them to have a quoting software that integrates with their CRM and inventory management systems This allows VARs to easily access customer information, including past orders and communication history, and track inventory levels in real-time This ensures that VARs can generate accurate and timely quotes for their customers For example, if a customer requests a quote for a product that is out of stock, the quoting software can alert the VAR, who can then inform the customer of the availability status and offer alternative products if necessary. Integration with CRM and inventory management systems also allows VARs to streamline their quoting process and improve efficiency.