Guide for planninG a event
Identify what type of event/activity you would like to do and also determine the goals of the event and what you would like to accomplish.
Date and Time of the event Decide on a date and time for the event or activity.
Location • Consider locations and types of facilities to host event. • Determine the use of space and or seating arrangement and capacity required for the event or activity.
Create an event/program budget • Identify the sources and amounts of potential revenue and expenses. •
Revise for realistic and necessary true cost and revenue updates.
Create an event timeline • Outline all essential decisions/activities in a time sequential order from the point of initial consideration to decision being finalized and decisions being executed. • Document who is responsible for each function. • Communicate the timeline to everyone involved in the planning or fulfilment of the event.
Determine Key Decisions • • • • • • •
Program Presentation(s)/ Speakers Equipment Materials Awards Public Relations Internal Communication
Take into consideration these special additions/items if needed: • Food •
Music
•
Decorations
•
Flowers
•
Photography/video
•
Clean up
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