Find out how we can make your event a truly memorable experience: t: f: e:
+ 44 (0) 28 9033 4400 + 44 (0) 28 9024 9862 conference@waterfront.co.uk
www.waterfront.co.uk Contact details: Belfast Waterfront 2 Lanyon Place Belfast BT1 3WH
Members of:
Conference and Meetings Guide
BCC 2291
Contents
This brochure is printed on 75% post consumer waste paper.
3
Introduction
4
Belfast
6
Conferencing facilities
10
Main auditorium
12
Studio
16
Meeting rooms
20
Exhibition facilities
22
Corporate hospitality
26
Introduction Welcome to Belfast Waterfront Conference, Arts and Entertainment Centre Whether it’s for international conferences, national business events, famous name concerts or exciting sporting attractions, Belfast Waterfront has the facilities to stage them all. Owned and managed by Belfast City Council, the Waterfront is an architecturally stunning, purpose-built venue. It has played a pivotal role in Belfast’s socio-economic regeneration and has elevated the city as a major European destination for conferencing, culture and business investment. This award-winning venue opened in 1997 and is firmly established among the top tier of European conference destinations. The Centre’s ultra-modern facilities accommodate business functions of any size, from small meetings with around ten participants, to large scale events with over 2000 people.
Whatever your event, you can be assured of a level of customer service and comfort that is second to none, brought to you by the Waterfront’s dedicated, professional staff.
4
5
Belfast...
...so much to see and do
The perfect conference city Nestled between high hills, lough waters and picturesque river valleys, Belfast’s beautiful setting is an integral part of its appeal as the perfect conference destination. Belfast is Northern Ireland’s capital city and is the birthplace of many literary and musical greats, including CS Lewis, Louis MacNeice, James Galway and Van Morrison. It is a city with its eyes on the future and has transformed itself dramatically in recent years. Today it is a vibrant, dynamic and exciting European city, with plenty to offer business and leisure visitors alike.
6
A warm welcome always tops the agenda in Belfast
There’s never been a better time to visit
Rich in history and buzzing with life, Belfast has a great cultural heritage and a wealth of Victorian and Edwardian architecture, not to mention superb hotels, world-class visitor attractions, theatres and award-winning restaurants.
Northern Ireland was tipped as a ‘must see’ destination in the 2007 Lonely Planet Guide and many of its beautiful, unspoiled landscapes are less than 30 minutes drive from the city centre. There are numerous excursions on offer, including breathtaking tours of the Antrim Coast and Giant’s Causeway, Titanic boat tours, off-road driving and some of the world’s top links golf courses.
7
Belfast Hotels
Within easy reach Belfast is a wonderfully compact city and it has never been more easily reached by air, both nationally and internationally.
Whether you’re looking for five star excellence or a boutique experience, Northern Ireland’s quality hotels cater for every taste and budget.
It is served by two airports: the George Best Belfast City Airport, just five minutes from the Waterfront; and, Belfast International, just 20 miles from the city centre. Together these airports cater for direct flights from over 60 destinations in Europe, the United Kingdom, Canada and the USA.
Direct flights to and from Belfast
Hotels in Greater Belfast Hotel
European Destinations
USA & Canada Inverness Aberdeen
Halifax New York Orlando Toronto Vancouver
Dundee
Derry Belfast
Isle of Man Blackpool
Galway Dublin Shannon Cork
Edinburgh Glasgow Newcastle
Liverpool Nottingham
Leeds Bradford Manchester Sheffield East Midlands
Birmingham
Norwich
Cardiff London Bristol Southampton Exeter
8
Bournemouth
Alicante Amsterdam Barcelona Berlin Schoenefeld Budapest Chambery Faro Gdansk Geneva Ibiza Jersey Katowice Krakow Las Palmas Malaga Milan Murcia Nice Majorca (Palma) Paris Prague Pisa Rennes Rome Ciampino Toulouse Venice Warsaw
Grade
Bedrooms
Distance From Belfast Waterfront
Benedicts
3*
32
Taxi - 5 minutes
Best Western Wellington Park
4*
75
Taxi - 10 minutes
Crescent Townhouse
2*
17
Taxi - 5 minutes
Culloden Hotel
5*
105
Taxi - 15 minutes
Days Hotel
3*
250
Taxi - 5 minutes
Dukes Hotel
3*
12
Taxi - 5 minutes
Europa
4*
270
Walking - 10 minutes
Express by Holiday Inn
3*
114
Taxi - 5 minutes
Hilton Belfast
5*
195
Adjacent
Holiday Inn
4*
170
Walking - 10 minutes
Jurys Inn
3*
190
Walking - 10 minutes
La Mon Hotel
4*
88
Taxi - 15 minutes
Madison’s
3*
35
Taxi - 5 minutes
Malmaison
3*
64
Walking - 5 minutes
Malone Lodge Hotel
4*
50
Taxi - 10 minutes
Park Avenue Hotel
3*
56
Taxi - 10 minutes
Premier Travel Inn
3*
148
Walking - 5 minutes
Radisson SAS
4*
120
Taxi - 5 minutes
Unclassifed
15
Taxi- 10 minutes
Stormont
4*
110
Taxi - 15 minutes
Ten Square
4*
23
Walking - 8 minutes
The Merchant Hotel
5*
26
Walking - 8 minutes
The Ramada Hotel
4*
120
Travelodge Belfast
2*
90
Renshaws Hotel
9
Taxi - 20 minutes Walking - 10 minutes
Facilities
Specifications
Conferencing facilities
Capacity and dimensions
This strikingly contemporary, prestigious venue has been built to the highest specifications. As one of Belfast’s distinctive landmark buildings, the Waterfront’s bright, spacious architecture and panoramic vistas make any event a unique and memorable experience.
Facilities at a glance
Room
Floor area Minimum room height (m2) (m)
Electrical sockets
Theatre Classroom Boardroom
Banquet
Exhibition stands (3m x 2m)
Ground Floor
No detail overlooked At the Waterfront, we take pride in offering a world-class level of service. Our number one priority is to ensure that your event runs smoothly and according to plan, right from the start. Our staff provide a professional service that is second to none, so that you will want to keep coming back to Belfast. The Waterfront is fully equipped to meet your needs. We are continually developing our facilities and services to ensure that they are fully accessible to all. A copy of our Disabled Access Guide is available on our website www.waterfront.co.uk. If you have any specific requirements or queries that you would like to discuss please contact our Access line on 028 9033 4460. Alternative formats of this brochure, the Access Guide and all Waterfront information are available on request.
•
Auditorium for 380 to 2,000 people
• •
Main Auditorium
520
16.50
As required
2223
300
120
450
37
Studio for 90-380 delegates
Studio
510
6.49
As required
380
90
80
250
35*
14 meeting rooms varying in size for 10-90 people
Concourse box
300
4.20
As required
-
-
-
-
9*
Conductor
18.06
2.35
10
18
12
10
10
-
Mezzanine
•
2000 square metres of flexible exhibition space
•
Bright, spacious glass fronted bar and gallery areas
Soloist
18.90
2.35
8
18
12
10
10
-
Harland
18.90
2.35
8
18
12
10
10
-
Experienced and professional technical and event staff
Pirrie
30.66
2.35
14
28
16
16
20
-
Andrews
18.90
2.35
8
16
12
12
10
-
Advanced communication and presentation technology
Ritchie
18.48
2.35
8
16
12
12
10
-
Lagan
79.50
2.35
24
65
30
26
40
-
• • •
Range of support services tailored to your needs
Blackstaff
35
2.35
12
25
12
12
20
-
•
On site banqueting team
Farset
24
2.35
8
20
16
12
10
-
•
Olympic
28
2.35
8
20
16
12
10
-
Restaurant
Titanic
41
2.35
16
30
16
16
20
-
•
Adjacent hotel and car parking facilities
•
City centre, riverside location
Bar 1(including VIP area)
311
2.68
As required
150
100
-
200
12
Gallery 1
211
4.06
As required
-
-
-
-
14
VIP Suite
72
2.67
4
40
36
24
50
-
Green
99
2.35
16
90
50
32
50
-
The ideal venue for:-
Level 1
Annual General Meetings
Fashion Shows
Canberra
64
2.35
12
50
20
24
30
-
Arts and Entertainment events
Graduations
Britannic
22.26
2.35
18
18
12
12
10
-
Awards Dinners
Product Launches
Level 2
Banquets
Promotional Events
Board Meetings
Bar 2
306
2.54
As required
200
150
-
250
12
Seminars
Corporate Hospitality
Gallery 2
243
3.4
As required
-
-
-
-
14
Sporting Events
Exhibitions
Theatre Performances
Please note capacities may change with individual set-up requirements. * Varying size
10
11
Auditorium Any size, any shape, anyhow The main Auditorium is capable of meeting the demands of national and international conferences, entertainment, arts and sporting events, and can accommodate from 380 up to 2223 people for seated events. An impressive and multifunctional space, the Auditorium is undeniably the jewel in the crown of the Waterfront’s superb event facilities. Its distinctive tiered seating design is arranged in a circular format. This allows optimum contact between participants and event proceedings and gives uninterrupted views of the stage. A wide variety of configurations can be arranged, thanks to ground floor seating that can be removed entirely, and central floor and stage areas that can be raised and extended at the touch of a button. Suitable for annual general meetings and formal presentations, the Auditorium also provides the perfect platform on which to host award ceremonies, gala dinners, public exhibitions and fashion shows. Acoustics can be adjusted to achieve optimum sound for any event, while our highly experienced stage, lighting and audio visual technicians can deliver the perfect presentation solution.
Our business event services include: • • • • • • •
Event co-ordination Catering Technical support Lighting design Audio visual co-ordination Production and stage management Equipment hire
12
13
Main Auditorium Layout roo eeting 14 m
Auditorium
ms on Mezzanine and
Leve l1
51
Technical Information
The Studio 20
204
74
St
ag
e
Conference Systems
63
Film projection facilities LCD projectors Front and rear projection screens In-house lighting systems Fixed, handheld and radio microphone units VCR Infra-red receivers for people with hearing difficulties
55 62
635
51
77
102
20 63
178 55
Stage lighting Two x lighting bridges, lighting barrels integrated into cantilevered balcony fronts Follow spots at rear of Auditorium Sound and lighting control room at rear of low seating
198
62
74 77
102
rL
Ba C
els ev
er
all
G
1
Sophisticated memory control desk
r
ou
c on
r ye Fo
se
d
an 2
Stage system
y
l ve Le
1
y er all G
l2 ve Le
Theatre grid Proscenium arch available Sound and communication Sound reinforcement system Secondary ‘delayed’ full-range loudspeaker located to rear of second lighting bridge MIDAS Heritage 3000 mixing console Extensive range of associated technical equipment Video distribution system Broadcast control suite Additional power supply: 400 AMP TPN ISDN service available Overhead suspension 3 fixed position lighting trusses 17 cross stage bar hoists (one tonne) Four x 125kg point hoists Eight x movable one tonne chain hoists
Main Auditorium Seating
Access Information
Seating capacity
Seating
Access point
Arena Lower Terrace Upper Terrace Choir
Concourse Foyer (doors 1 and 2) Gallery Level 1 (doors 3 and 4) Gallery Level 2 (doors 5, 6, 7, 8) Gallery Level 2 (doors 7 and 8)
380-2,223
Arena seating Lower Terrace seating Upper Terrace seating Choir seating Total
635 452 932 204 2,223
Permanently fixed Seats on Wagons Removable (Wheelchair
1,763 350 110 10)
Capacity Room
For more information on the Auditorium’s technical specification please visit our website on www.waterfront.co.uk
Main Auditorium
14
Floor area Minimum room height (m2) (m) 520
16.50
Electrical sockets As required
Theatre
2223
15
Classroom
300
Boardroom
Banquet
120
450
Exhibition stands (3m x 2m) 37
Studio When space matters The Studio combines the finest facilities with optimum space, so you can plan the perfect event within a completely flexible and intimate environment. It’s a popular choice with conference and meeting organizers and offers a variety of seating arrangements capable of meeting the needs of virtually any business event. Versatile and well equipped, the Studio can be transformed into a formal conference space or an intimate theatre, suitable for banqueting, arts and entertainment events. Up to 380 people can be accommodated in its tiered bleacher-style seating arrangement. Alternatively, the seating can be removed to reveal 510 square metres of open floor space, ideal for exhibitions. In addition, the Studio’s reception area can be transformed into a box office, cloakroom counter, conference registration or refreshment bar. Accessible from both the ground and first floors, the Studio combines the latest sound technology with a sophisticated lighting system. This truly flexible meeting environment ensures that nobody is left in the dark about your corporate message.
16
17
Studio Seating Plan
Studio
Balcony Level Seating
Chair Store
117
Technical Information
Stage
St
ag
e
The Studio
635
Co
els ev
rL
er
all
G
1 an
y
l ve Le
d
Stage systems Portable rostrums
18500mm 12200mm
22
22
22 22
57 14800mm
216
r ye Fo
se
ur
o nc
Ba
Stage lighting Sophisticated memory control desk Arri- digital smart rack dimmers: 84 x 2.5kw/36 x 5.0kw 24 x 15 Amp relay operated units
6180 mm
Left Hand Seating Bank
rooms on Mezzanine and Le vel 1 eeting 14 m
Up
Right Hand Seating Bank
Conference systems Film projection facilities LCD projectors Front and rear projection screen In house lighting system Fixed, handled and radio microphone units VCR outlets Show relay
Escape Passage
Up
1
ry lle
l ve Le
2
a
2
G
64
Overhead suspensions Suspension points available on overhead technical bridges Box truss over stage on 8 x 1tonne chain hoists
Lift
Access from Gallery 1
Sound and Communication Full range of loudspeaker units at lighting bridge level, plus free standing portable units. Mobile effect and foldback loud speakers Soundcraft GB8 console Up to 24 channels 8 Sub groups 8 Matrix outputs 200Amp TPN Mini disk player CD player Cue lights Twin-ring intercom Video distribution systems Infra-red system for people with hearing difficulties
Studio Seating
Reception
498
Bleacher style tiered seating Balcony level seating
Access from Concourse
273 225
All seats removable
Capacity Room
Studio
Floor area (m2)
510
Minimum room height Electrical sockets (m)
6.49
As required
Theatre
380
For more information on the Studio’s technical specification please visit our website on www.waterfront.co.uk
18
19
Classroom
90
Boardroom
80
Banquet
250
Exhibition stands (3m x 2m)
35
Meeting rooms
Capacity
Enhance your business advantage Suitable for informal meetings, seminars or formal presentations for up to 90 people, each of our ‘Business Advantage’ meeting rooms is comfortably furnished to the highest standard.
Room
The following equipment is available in each room: • • • • • • • • •
Whether your conference or business event requires a little extra space for breakout sessions, or you simply need a self contained office or private meeting room, the Waterfront’s Business Advantage meeting suites offer the ideal solution. There are 14 meeting rooms of various sizes, capable of accommodating groups ranging from eight to 90 delegates. All rooms are equipped with up to date technology and are situated adjacent to both the Main Auditorium and the Studio. In addition, our VIP Suite, with floor to ceiling glass walls, offers superb views of the city and the River Lagan.
flipchart overhead projector screen 35mm slide projection LCD projector television video recorder ISDN points microphone and public address system
Floor area Minimum room Electrical sockets (m2) height (m)
Theatre
Classroom Boardroom
Banquet
Mezzanine Conductor
18.06
2.35
10
18
12
10
10
Soloist
18.90
2.35
8
18
12
10
10
Harland
18.90
2.35
8
18
12
10
10
Pirrie
30.66
2.35
14
28
16
16
20
Andrews
18.90
2.35
8
16
12
12
10
Ritchie
18.48
2.35
8
16
12
12
10
Lagan
79.50
2.35
24
65
30
26
40
Blackstaff
35
2.35
12
25
12
12
20
Farset
24
2.35
8
20
16
12
10
Olympic
28
2.35
8
20
16
12
10
Titanic
41
2.35
16
30
16
16
20
311
2.68
As required
150
100
-
200
VIP Suite
72
2.67
4
40
36
24
50
Green
99
2.35
16
90
50
32
50
Canberra
64
2.35
12
50
20
24
30
Britannic
22.26
2.35
18
18
12
12
10
306
2.54
As required
200
150
-
250
Level 1 Bar 1(including VIP area)
Level 2 Bar 2
20
21
Exhibition facilities Space to manoeuvre The Waterfront’s unique and contemporary design makes it an ideal location for your next exhibition.
Exhibition area
With over 2000 square metres of floor space, it can accommodate over 120 exhibition stands. So, whether your exhibition is organized in conjunction with a conference, or planned as a separate display, the Waterfront’s bright, airy surroundings provide the perfect backdrop.
Floor area (m2)
Display stands (3m x 2m)
Main Auditorium
520
37
Studio
510
35*
Concourse box
300
9*
Bar level 1 (including VIP area)
311
12
Gallery level 1
211
14
Bar level 2
306
12
Gallery level 2
243
14
* Varying size
22
23
Exhibition Areas
Exhibition Areas Main Auditorium - 520 m 2 roo eeting 14 m
4
5
The Studio - 510 m 2
Cloakroom Conferen registrati
The Studio
17
6
Access to Gallery levels 1 and 2 and upper seating tiers General entrance to Main Auditorium
Main Auditorium
635
16
Access
Balcony
37 28
2
3
4
5
Arc Brasserie e
Ba
l ve Le
1
an
y er all G
l ve Le
2
8 6 7
5
Entrance to the Waterfront
1 9
d 2
To the Studio
14
Back of House
15
12
14
Main Auditorium
A
14
7
6
18 17
Level One
8
13
8
311m (12 stands)
11 10
2
12
Bar
6
5
19 16
7
13
VIP Suite
33 32
23 22
15
1
34 31
els ev
rL
35 30
24 21
3
y er all G
3 2
4
4
36 29
25 20
2
Up
20 15
26 19
1
Up
r ye Fo
o
nc
Co
s ur
B
27 18
1
Access
Box Office
Shop 1
3 14 2 1 11 1
3
300m2 (9 stands)
To the S
10
2
Concourse Box
Leve l1
9
7
10
11
10
9
10
7
Main Auditorium
9
B
6
11
8
6
11
7
12
8
13
12
8
9
Access to and from Concourse Foyer
9
1
ms on Mezzanine and
Back of House General and disabled entrance to Main Auditorium
5
Access from Concourse
Access from Concourse
4
A
3
C
2 To Level 1
Reception
Access from Gallery 1
Back of House
1 d
an 2
y er all G
l ve Le
2
24
8
B
7 6 5 4
e ag St
1
B
7
els ev
y er all G
l ve Le
8
rL
Ba
C
e
rs
ou
c on
r ye Fo
9
635
To the Main Auditorium
10
Stand Size 3m x 2m Stand No: 1-5 (3m x 2m) No: 6-8 and 12-15 (3m x 1m) No: 9-11 (3m x 1.5m) Concourse Level Level One Level Two Tea/Coffee Stations
306m2 (12 stands)
Level Two A
The Studio
Bar
12 11
Exhibition Areas
9 10 11
vel 1
3
rooms on Mezzanine and Le
12
C
13
14
Access from Concourse
eeting 14 m
1
Access to Bar
A
6 5
C
4
3
2
1
Access to Bar
1
2
25
Gallery 243m2 (14 stands)
1
2
3
4
5
Gallery 211m2 (14 stands)
Hospitality
City Centre
Catering to suit any occasion
TO BELFAST INTERNATIONAL AIRPORT (30km)
Our professional catering team can provide you with a winning recipe that combines the best in local produce with first class service.
Yorkgate Shopping Centre
M2
L
A
G
A
N
Whether it’s a pre-show buffet or breakfast meeting, a delegate reception or themed gala dinner, a boardroom lunch or cocktail reception, you can either choose from our comprehensive menu selection, or let us create a menu to suit your particular requirements.
STENA LINE FERRIES TO SCOTLAND & NORFOLKLINE FERRIES TO ENGLAND
R
I
V
E
R
Belfast Central Library P
ET
St Anne’s Cathedral
ST
RE
Whatever you opt for, the intimacy of the Studio, the stunning riverside views of the Bar areas or the impressive Auditorium, the results will be exactly the same - a mouth-watering menu served in a stylish location.
YO
RK
Odyssey
I HIG
250
300
Gallery Level 1 Gallery Level 2 VIP
350
160
250
50
50
150
200
GLENGALL STREET
Great Victoria Street Station
Europa Hotel
P
Europa Bus Centre
Great Northern Mall BRU
CE
STR
EET
2,150
BL
1,690
Days Hotel
DU
Total
AC PL
Royal Courts of Justice
P Belfast Hilton
EAST BRIDGE STREET
Ulster Hall Premier Travel Inn
OR
ME
AU
AV E
Holiday Inn
NU
P
P
Belfast Central Station St George’s Market
Radisson SAS Hotel
E
P
Key Local Services NIR Stations Ulsterbus/Metro Stations
AD BR
E: waterfrontbanqueting@mountcharles.com
26
P
BU
RY
BELFAST WATERFRONT
MAY STREET
Ten Square Hotel
DONEGALL PASS E
DONEGALL ROAD
Copies of our current menus are available on our website. To discuss your specific event requirements, please contact Mount Charles Catering.
P Victoria Square Shopping Centre
City Hall
DONEGALL SQUARE(S)
IN
Arc Brasserie
180
TO WESTLINK (M1/DUBLIN)
Belfast City Travelodge
OXFORD STREET
Bar 2
Grand Opera House
EET
200
P CHICHESTER STREET
CS TR
200
ANN STREET
MA
Bar 1
I
TO BANGOR
Laganside Bus Centre
P
COR
300
BEDFORD STREET
250
Central Shopping District
AD
The Studio
Jurys Inn Belfast
TO GEORGE BEST BELFAST CITY AIRPORT (5km)
EET
Malmaison Hotel
RO
500
STR EET GRE AT VICT ORIA
450
M3
Lagan Weir
P
CE
PLA
DONEGAL PLACE
C
Main Auditorium
LE AST
TR HS
ET
VICTORIA STREET
Castle Court Shopping Centre
STRE
AD AU RO
Standing
IN G
ORME
Seated
WAR
EN UE RO YA L AV
P
Banqueting Spaces
T: + 44 (0) 2890 334400 ext: 1350/1633
DGE LAGAN BRI
Merchant Hotel
27
P
Parking
I
Tourist Information
I
Belfast Visitor & Convention Bureau Information Office