REQUEST FOR DECISION File # 0390 0390--01 Report To:
Mayor and Council
From:
Executive Assistant
Presenter:
Ellen Frisch
Subject:
Administration Report No. 0202/18 2018 Council Conference Travel Expenses - 3rd Quarter Report
Meeting:
Regular Council
Meeting Date:
09 Oct 2018
RECOMMENDATION: "THAT, Administration Report No. 0202/18, 2018 Council Conference Travel Expense - 3rd Quarter Report, be received for information." CITY MANAGER'S COMMENTS: Support recommendation. ALTERNATIVE RECOMMENDATION: RECOMMENDATION:None None
KEY ISSUES(S)/ CONCEPTS DEFINED: To receive Council's Conference Expense Spreadsheet quarterly in accordance with Council Policy.
RELEVANT POLICY: City Council Memberships, Conferences and Travel Policy No. 20/12 City Council & Spouses Involvement at Council Functions Policy No. 80/15
IMPLICATIONS OF RECOMMENDATION
COMPLIANCE WITH STRATEGIC GOALS: Goal No. 1 - Enhance community economic development to provide
opportunities and sustainability for Fort St. John. Goal No. 2 - Demonstrate leadership in environmental responsibility through sustainable and effective practices for municipal operations. Goal No. 4 - Initiate and foster partnerships that will benefit Fort St. John. Advocate to decision makers on issues that impact the community.
COMPLIANCE WITH STRATEGIC PRIORITIES: GENERAL: ORGANIZATIONAL: FINANCIAL: Conference expenses are allocated to the Council Travel Account.
FOLLOW UP ACTION: COMMUNITY CONSULTATION: COMMUNICATION: DEPARTMENTS CONSULTED ON THIS REPORT:
Attachments: 2018 Council Travel Expenses 3rd Quarter Jul - Sept 2018 Council Travel Q3 Council & Spouse Local Events Jul - Sept
RESPECTFULLY SUBMITTED: Ellen Frisch, Executive Assistant 11 Sep 2018
Council & Spouse Local Events & Functions 01-20-111-237 Council Policy No. 80/15 - Each Councillor has $500 for the year for Local Events Mayor Lori Ackerman Purpose Fort St. John Mayor's Prayer Breakfast (ticket for spouse) Fire Fighter's Ball
Date 21-Apr-18 5-May-18
Total not to exceed $500 per Council member per year
Total $32.74 $200.00
$232.74
Councillor Bolin Purpose Chamber's Natural Resource Rally
Date 4-May-18
Total not to exceed $500 per Council member per year
Total $78.75
$78.75
Councillor Christensen Purpose Fort St. John Mayor's Prayer Breakfast (councillor and spouse) Chamber's Natural Resource Rally Chamber Luncheon with Andrew Wilkinson
Date 21-Apr-18 4-May-18 26-Sep-18
Total not to exceed $500 per Council member per year
Total $65.48 $78.75 $39.00
$183.23
Councillor Hansen Purpose Rotary Gala Dinner (councillor and spouse) Fire Fighter's Ball
Total not to exceed $500 per Council member per year
Date 17-Feb-18 5-May-18
Total $200.00 $200.00
$400.00
Councillor Evans Purpose
Date
Fort St. John Mayor's Prayer Breakfast (councillor and spouse) Chamber's Natural Resource Rally Fire Fighter's Ball Chamber Luncheon with Andrew Wilkinson
21-Apr-18 4-May-18 5-May-18 26-Sep-18
Total not to exceed $500 per Council member per year
Total $65.48 $78.75 $200.00 $39.00
$383.23
Councillor Klassen Purpose
Date
Chamber Luncheon with Geoscience BC Fort St. John Mayor's Prayer Breakfast (councillor and spouse) Chamber's Natural Resource Rally Fire Fighter's Ball Chamber Lunch with Andrew Wilkinson
8-Mar-18 21-Apr-18 4-May-18 5-May-18 26-Sep-18
Total not to exceed $500 per Council member per year
Total $35.00 $65.48 $78.75 $200.00 $39.00
$418.23
Councillor Stewart Purpose
Date
Chamber's Natural Resource Rally Fire Fighter's Ball Chamber Luncheon with Andrew Wilkinson
4-May-18 5-May-18 26-Sep-18
Total not to exceed $500 per Council member per year
Total $78.75 $200.00 $39.00
$317.75
Total
$2,013.93
Council Travel Expenses 2018
01 20 111 234
Councillor Bolin Purpose
Date
Destination
Airfare
TOTALS
$0.00
Transportation Vehicle Car Rental $0.00
$0.00
Other $0.00
Registration Accommodation $0.00
$0.00
General Expenses $0.00
Misc.
Reimbursed
Total $0.00 $0.00
$0.00
Councillor Christensen Purpose BC Natural Resources Forum Halfway River Dinner Peace River Local Government Association COFI NCLGA FCM Blueberry First Nations Saulteaux First Nations Meeting UBCM TOTALS
Date January 16 -18, 2018 March 5, 2018 March 28, 2018 April 4 - 6, 2018 May 7-10, 2018 May 31 - June 3, 2018
Destination
Airfare
Prince George, BC Halfway River First Nation
Transportation Vehicle Car Rental $377.23
Other
General Expenses $552.16 $1,000.00
Registration Accommodation $942.90
Misc.
$100.00
Pouce Coupe, BC
$1,173.43
$0.00
$100.00
$200.00 $800.00 $1,000.00 $1,200.00 $397.90
$200.00 $1,295.72 $1,426.60 $2,470.34
$200.00 $2,068.23 $2,118.33 $5,065.78
$147.96 $126.00 $ 1,071.00 $370.87 $3,615.65
$833.75 $3,445.94
$100.00 $100.00 $956.53 $330.00 $5,456.53 $727.90
$247.96 $1,611.99 $8,729.84
$305.20 $247.96 $3,846.74 $16,824.53
$96.91
$1,504.75
$2,872.29
$100.00
$273.76 $560.48 $1,225.79
$205.20 $529.46 $1,702.89
Total
$1,377.23
$498.75 $131.25 $971.75
$495.72 $426.60
Prince George, BC Fort Nelson, BC Halifax, NS Blueberry First July 4,2018 Nation August 28, 2018 Chetwynd September 10 - 14, 2018 Whistler, BC
Reimbursed
Councillor Evans Purpose BC Natural Resources Forum Halfway River First Nation Dinner Peace River Local Government Association COFI BC Alliance for Healthy Living Society NCLGA AGM & Conference FCM UBCM TOTALS
Date January 16 - 18, 2018 March 5, 2018
Destination
Airfare
Transportation Vehicle Car Rental
Other
Prince George, BC Halfway River First Nation
General Misc. Reimbursed Expenses $552.16 $1,000.00 $236.25 $1,000.00
Registration Accommodation $576.45
$0.00
March 28, 2018
Pouce Coupe, BC
$91.80
April 4 - 6, 2018 April 4, 2018 May 7-10, 2018 May 31 - June 3, 2018 September 10 - 14, 2018
Prince George, BC Prince George, BC Fort Nelson, BC Halifax, NS
$495.72
$200.00 $498.75
$103.75
$430.50 $971.75
$273.76 $136.88 $673.48 $1,225.80
$126.00 $229.75
$882.00 $3,359.45
$842.67 $3,704.75
$426.60 $1,617.96
Whistler, BC
$529.46 $2,147.42
$1,014.12
$100.00
$0.00
$100.00
Total $2,364.86 $100.00
$291.80
$291.80
$600.00 $200.00 $1,000.00 $1,200.00 $368.00
$1,095.72 $200.00 $1,426.00 $1,303.75
$1,868.23 $336.88 $2,530.58 $5,487.26
$985.00 $150.00 $5,285.00 $754.25
$1,640.46 $7,057.73
$3,515.13 $16,494.74
Councillor Hansen Purpose BC Natural Resources Forum Halfway River First Nation Dinner Peace River Local Government Association FCM Saulteaux First Nations Meeting UBCM TOTALS
Date January 16-18, 2018 March 5, 2018 March 28, 2018 May 31 - June 3, 2018 28-Aug-18 September 10 - 14, 2018
Destination
Airfare
Prince George, BC Halfway River First Pouce Coupe, BC Halifax, NS Chetwynd, BC Whistler, BC
Transportation Vehicle Car Rental $377.23
$1,690.41
$
353.06 $1,690.41
$377.23
$0.00
Other
General Misc. Reimbursed Expenses $414.12 $800.00 $273.00 $800.00 $100.00 $100.00
Registration Accommodation $576.45
Total $2,440.80 $100.00
$52.50
$971.75
$1,225.80
$200.00 $1,200.00 $357.65 $100.00
$200.00 $1,252.50 $100.00
$200.00 $5,498.11 $100.00
$ 165.90 $52.50
$724.50 $1,548.20
$833.75 $1,639.92
$956.53 $3,356.53 $630.65
$1,009.03 $3,461.53
$3,033.74 $11,372.65
Councillor Klassen Purpose BC Natural Resources Forum FCM Board Mrg. Expenses NCLGA AGM & Conference FCM UBCM FCM TOTALS
Date
Destination
Jan 16 - 18, 2018 Prince George, BC March 5-9, 2018 Laval, QC May 7-10, 2018 Fort Nelson, BC May 31 - June 3, 2018 Halifax, NS September 13 - 14, 2018 Whistler, BC September 13 - 14, 2018 Halifax, NS
Airfare $326.81
Transportation Vehicle Car Rental
Other $39.60
$576.45
$276.08
$80.03 $214.20
$393.75 $971.75 $882.00
$505.11 $1,541.34 $842.67
$333.83
$2,823.95
$3,165.20
$426.60 $711.08 $445.46 $1,483.35
$426.60
$0.00
Registration Accommodation
General Misc. Reimbursed Expenses $800.00 $1,442.49 $1,000.00 $1,000.00 $800.00 $1,226.60 $1,200.00 $95.01 $1,734.22 $646.53 -$16.75 $1,139.44 $600.00 $600.00 $5,046.53 $78.26 $7,142.75
Total $2,018.94 $1,000.00 $2,125.46 $4,599.21 $3,014.11 $600.00 $13,357.72
Councillor Stewart Purpose BC Natural Resources Forum Halfway River First Nation Dinner UBCM TOTALS
Date Jan 16 - 18, 2018 March 5, 2018 September 10 - 14, 2018
Destination Prince George, BC Halfway River, BC Whistler, BC
Airfare $259.61
$529.46 $789.07
Transportation Vehicle Car Rental
$175.48 $175.48
$0.00
Other $71.25
$166.50 $237.75
General Expenses $552.16 $1,000.00 $100.00
Registration Accommodation $995.40
$960.75 $1,956.15
$833.75 $1,385.91
Misc.
$985.00 $150.00 $2,085.00 $150.00
Reimbursed
Total
$1,330.86 $100.00
$2,878.42 $100.00
$1,680.96 $3,111.82
$3,800.94 $6,779.36
Mayor Ackerman Purpose
Date
Destination
BC Natural Resources Forum Heart - Mind Conference Halfway River First Nation Dinner BC Mayor's Caucus IAP2 Peace River Local Government Assocation
Jan 16 - 18, 2018 Feb 22 - 24, 2018 March 5, 2018 March 14 - 16, 2018 March 18 - 21, 2018
Prince George, BC Vancouver, BC Halfway River, BC Squamish, BC Ottawa, ON
March 28, 2018
Pouce Coupe, BC
The North Matters NEBC Coalition LNG Conference CISAL FCM Halfway River Cultural Camp Tumbler Ridge UNESCO Geopark Blueberry First Nation's Rodeao Saulteaux First Nations Meeting Upper Halfway Conservancy Meeting UBCM International Pipeline Conference TOTALS
May 2 - 3, 2018 Kitimat, BC Vancouver, BC May 3, 2019 May 15 - 16, 2018 Vancouver, BC May 13 - 14, 2018 Vancouver, BC May 31 - June 3, 2018 Halifax, NS July 16, 2018 Halfway River, BC July 20, 2018 Tumbler Ridge, BC July 28, 2018 Blueberry, BC August 28, 2018 Chetwynd September 4, 2018 Upper Halfway, BC September 10 - 14, 2018 Whistler, BC September 25 - 26, 2018 Calgary, AB
Airfare $345.71
Transportation Vehicle Car Rental $377.23 $277.66
$300.90 $895.05
$253.90
Other $49.49 $117.72 $21.67
Registration Accommodation $576.45 $0.00
$552.16 $264.50
$303.38 $1,443.75
$365.70 $495.84
$91.80 $0.00 $105.00 $176.01 $176.01 $1,346.33
$27.85 $85.00 $72.60 $415.70
$1,029.25
$478.23 $1,225.80
$204.12 $263.52 $99.36
$346.76 $619.76 $4,311.53
$1,036.03
$147.96 $142.56 $182.70 $38.18 $531.56 $1,301.43
$803.25 $4,156.08
$833.75 $289.00 $4,504.98
General Misc. Reimbursed Expenses $1,000.00 $236.25 $1,613.48 $566.50 $79.88 $1,583.74 $100.00 $500.00 $1,076.47 $700.00 $1,595.05 $200.00
$291.80
$200.00 $200.00 $400.00 $300.00 $1,200.00
$200.00 $332.85 $661.01 $548.61 $2,962.03
$100.00 $100.00 $100.00 $200.00 $342.56 $899.59 $1,315.65 $400.00 $438.18 $7,166.09 $12,961.43 Total After Credits Received
YTD Total 2018 2014 Funds Allocated Membership and Professional Development TOTAL FUNDS REMAINING
Total $2,742.09 $1,583.74 $217.72 $1,745.55 $3,534.64 $291.80 $200.00 $332.85 $661.01 $1,026.84 $5,217.08 $204.12 $363.52 $199.36 $247.96 $342.56 $3,066.05 $1,346.94 $23,323.83 $ 23,323.83 $88,152.83 $125,500.00 $6,010.03 $31,337.14