3/7/2014
ESTERMAN.COM
How to Book Disc Jockeys for Weddings
When you set out to book disc jockeys for weddings, you ought to practice the utmost discretion for each and every successive wedding. This is so because no two weddings are the same in terms of the theme, guests, venue, program and the wedding couple’s preferences. A DJ is a crucial ingredient to a wedding as they can make your reception enjoyable and memorable through their ability to entertain guests at your reception by skillful playing of different kinds of music. Below are some helpful steps that you can follow every time you want to book a DJ for a wedding.
1. The first task is to get all your facts right pertaining to wedding. You need to establish the venue of the wedding, the date on which the wedding will take place and the length of time the disc jockey will be expected to play. This information is crucial in so far as it has a bearing on the charges that will prevail. In terms of the venue it is always preferable to know the estimated size of the venue.
2. Know your budget. Before you take any action you need to appreciate what is involved in securing the services of a DJ. You can get a good idea of what you may require by making inquiries about the cost of booking a room in local hotels. An allowance has to be made for meals and a few other requests as well. Another cost that will have to be factored in is the airfare for the DJ and this is before you can even think about the booking fees for the performance. You will also need to establish the arrangements that are in place with regards to a PA system for the wedding. DJs can come with their own Public Address systems although this will cost you more especially if the DJ has to be flown in. a good arrangement is for the DJ to bring only his turntables, consoles or laptop and simply plug into an available PA system.
3. Establish the theme of the wedding and if possible get some input from the wedding couple and planner on the theme, mood or intended feel of the wedding. This will give you an idea of the preferred DJs. 4. Make a shortlist of at least five qualifying disc jockeys. In making this selection, the overriding consideration must be for a DJ who is capable of complementing every other aspect of the wedding to bring out an event that will be talked about for many years and remain etched in the hearts and minds of the guests and wedding couple.
5. Make contact with the disc jockeys. You can do this by going through celebrity booking agents who are easily found on the internet and have a wide selection of disk jockeys of all calibers. To make a successful booking you must always endeavor to be realistic and stick within your budget especially if it is not very flexible. As a general rule, it is always wise to ask the agent to include the airfare in the booking charges so that you are left with the obligation of booking the hotel, meals and any other requests. 6. After getting satisfied with your choice and the costs involved, the next best thing is to enter into a contract with the agency to secure a booking and make the necessary payments. It is a wise idea to always have a look at the terms and conditions shown on the website and if possible make a hard copy of the page. You must also make copies of your contract and avoid getting verbal commitments that are not reflected in the written contract. If there are any verbal commitments or variations from the
written word they must be conformed in writing through an email or otherwise.