Monthly Program Checklist MONTH August
EVENT(S) Mentor Recruitment
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ACTIVITIES CHECKLIST Submit Chapter Contact Information and signed Chapter Subcontract.
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Develop your 2011-12 Annual Chapter Plan.
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Meet with your lead teacher to determine whether you will coordinate your program through a Class-Integration Model or some other credit earning experience, Club-based Model, or other innovative model.
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Develop your 2011-12 Chapter Schedule of Events and start filling out your Event Planning Form.
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Develop your student recruitment/retention strategy.
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Meet with your university’s Risk Management officer to discuss any additional coverage that may be needed.
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Conduct mentor recruiting and background checks on all mentors. See Mentor Recruiting.
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Plan and coordinate logistics for your field trips.
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Plan/coordinate your 2011-12 EM Program Orientation, Mentor/Mentee Training Workshop, and Kick off Events.
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Find a suitable College Access Partner to help deliver college
National EM Support Support: Pre-Season Planning Retreat on September 10. Planning Call with national EM Deliverables to National EM: Signed Chapter Subcontract Chapter Contact Information 2011-12 Annual Chapter Plan 2011-12 Event Planning Form 2011-12 Schedule of Events
Sept.
Student Recruitment First Meeting Program Orientation College Access Training and Orientation for Mentors and Parents (suggested)
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access materials and events. Participate in the Welcome Conference Call Plan to participate in the September Pre-Season Planning Workshop Complete mentor recruiting and fill out a mentor contact spreadsheet to share with national EM office.
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Teachers and Coordinators work together to recruit approximately 20 students. See Student Recruiting
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Develop a Student Excel Worksheet with student contact information (home and cell phone, emergency contact, email address, home address, demographics, etc).
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Send a letter to parents or guardians to introduce EnvironMentors and yourself. Review the letter with your students and send home a copy for students to talk with their parents/guardians. It’s a good idea to send a compilation packet of permission slips with the letter, including any field trip permission slips, media waivers, evaluation permission slip, and FERPA waiver.
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Conduct your first student meetings. Work on developing good rapport and trust among your student group and review EnvironMentors student expectations.
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Promote your Program Orientation among your students and mentors.
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Administer the Pre-Program Survey to all students. Send completed surveys to National EM.
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Put on your Program Orientation Event. Include a section on College Access Training and Orientation for Mentors and
Support: Pre-Season Planning Workshop Excel Templates for Students and Mentors Pre-Program Surveys Program Planning Templates and Samples Monthly Planning Call with national EM Deliverables to National EM Mentor Excel Worksheet Student Excel worksheet Permission Slip Copies (Evaluations, Media Release, FERPA) Pre-Program Survey
October
October Webinar
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Mentor & Mentee Training
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Conduct a Mentor Training. Use the Mentor Training template to plan the event and the Mentor Training PowerPoint for the presentation. Part of the Mentee Training is a College Access Time Management Workshop.
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Conduct a Mentee Training. Use the Mentee Training template to plan the event and the Mentee Training PowerPoint for the presentation.
Kickoff Event Field Trips Scientific Methods Workshop
Nov.
Parents. Attend or listen to the recorded October Webinar posted on the Online Community website.
November Webinar
Support: Program Planning Templates and Samples EnvironMentors Online community EnvironMentors Manuals (Electronic) Planning Call
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Based off of information gathered during your Program Orientation, match Student-Mentor Pairs.
Deliverables to National EM
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Conduct a Kickoff event where your students will meet their mentors for the first time. Collect all Student Program and Mentor Meeting Commitment Forms.
Student-Mentor Pairing Excel Worksheet
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Follow up with mentors to ensure that their first independent Student – Mentor meeting successfully occurred.
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Have students and mentors establish their profiles on EnvironMentors Community.
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Conduct 1-2 field trips with students and mentors
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Conduct Application of the Scientific Method Workshop.
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Work through Student Project Topic Planning and brainstorming exercises. Make sure mentors also work with students on these exercises.
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Attend or listen to the recorded November Webinar posted on the Online Community website.
Profiles on the EnvironMentors Online Community
Support: Program Planning
Templates and Samples Science Writing Workshop
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Conduct Science Writing Workshop.
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Initiate Literature Review research for student’s background research papers.
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First Student Due Date: Student Project Topic Forms
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Plan a bridging activity for the December winter break to keep your group motivated.
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College Writing Workshop (suggested).
December Webinar
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Attend or listen to the recorded December Webinar posted on the Online Community website.
Library Field Trip
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Coordinate a research trip to university library preferably with mentors.
Winter Break Incentive Activity
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Guide mentors to work with their students on the Annotated Bibliography Assignment.
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Check in with students and mentors once a week to ensure that they are working with their students on the Expert Interview activity.
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Plan an Incentive Activity during the winter break for students and mentors.
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Consistently remind students and mentors of the due date for the Background Research Paper (mid/late January) as well as the date you have set for your Experimental Design workshop (early January).
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College Access Early Action and College Search. Resources
College Writing Workshop (suggested)
Dec.
Planning Call Deliverables to National EM List of Student Project Topics
Support: Program Planning Templates and Samples Monthly Planning Call with EM National Deliverables to National EM Reimbursement Receipts for Incentive Event
January
January Conference Call
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February February Webinar Experimental Design Workshop
Continue to check in with mentors and students to ensure that they are on track to complete their expert interview and annotated bibliography
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Provide a fun Incentive activity and/or student incentive awards to motivate students to complete assignments.
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Suggested: Invite Parents and students to attend the College Admissions and Financial Aid Workshop. Resources (NCAN Advisor Training Module (Chap. 6) pgs 9-12); Resources (NCAN Advisor Module (Chap.7), Financial Aid (1-76)) Attend or listen to the recorded February Webinar posted on the Online Community website.
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Conduct the Experimental Design Workshop for students and mentors to learn data collection and analysis procedures.
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Continue to stay in contact with students and mentors to ensure that students are conducting their experimental research.
□ March
(NCAN Advisor Training Module (Chap. 4& 6), Early Awareness/ College Preparation (7-10), Application Process (33-40)) Attend or listen to the recorded January Webinar posted on the Online Community website.
March Webinar
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Career Planning Workshop
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Have students update their profiles with their project topic and experiment on the EnvironMentors Online Community. Attend or listen to the recorded March Webinar posted on the Online Community website. Suggested: Conduct a Career Planning Workshop for students to make them aware of the availability of environmental science degree programs and careers, and review the college
Support: Monthly Planning Call with EM National Deliverables to National EM Reimbursement Receipts for Incentive Event
Support: Program Planning Templates and Samples Monthly Planning Call Deliverables to National EM Updated Profiles on the EnvironMentors Online Community Support: Program Planning Templates and Samples Monthly Planning Call Deliverables to National
access concepts learned throughout the EM year.
April
Date of your Chapter Fair
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Continue to encourage students to work on their research papers and experiments. Review the EnvironMentors Evaluation Form with them to make sure they are prepared for their Chapter Fair.
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Optional: Begin planning for the Elementary School Presentations by identifying a local elementary school and speaking with administration about student presentations in April.
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Coordinate the logistics for Planning Your Chapter Fair including in-kind product donations, fundraising, and identifying judges.
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Plan the Lesson Planning and Presentation Workshop.
April Webinar
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Lesson Planning and Presentation
Attend or listen to the recorded April Webinar posted on the Online Community website.
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Help Students and Mentors prepare for their presentations by putting on the Lesson Planning and Presentation Workshop.
Monthly Planning Call
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Optional: Hold the Elementary School Presentations.
Deliverables to National EM
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Host your Chapter Fair and remember to take plenty of photos.
Chapter Fairs
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National Fair
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Start coordinating logistics for attending the National EnvironMentors Fair in Washington, DC. Attend the National EnvironMentors Fair and Awards Ceremony, May 2012
Elementary School Presentation
May
EM
Support: Program Planning Templates and Samples
List and Abstracts of Chapter Fair Winners Support: National EnvironMentors Fair and Awards
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Complete the Chapter, Mentor, and Teacher Evaluation Reports
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Administer the Post Program Surveys to students and send directly to Colorado State University. CONGRATULATIONS, YOU HAVE COMPLETED YOUR ENVIRONMENTORS SEASON!
Ceremony Monthly Planning Call Deliverables to National EM Chapter Program Report Teacher Program Reports Post Program Surveys