WORKFLOW APPROVAL MECHANISMS IN FactsERP
INTRODUCTION
Available for both “Master” and “Transaction” documents.
Two Types of workflow approvals.
MAKER & CHECKER APPROVAL
DOCUMENT FORWARDING APPROVAL
1. MAKER & CHECKER APPROVAL
Maker-Checker approval is built-in the “frmListing” itself, with a “Posted” column in the same grid, or with “All” and “Posting Pending”, list options in the frmListing combo.
Master entry forms are facilitated with Active and Inactive options.
2. DOCUMENT FORWARDING APPROVAL Ex: Purchase Order
Purchaser
Line Manager
General Manager
Managing Director
Mostly done for workflow approvals of more than two people or for amount based approvals.
DOCUMENT FORWARDING – STEPS TO CONFIGURE
Four Steps
Enable in user master
Enable in document master
Document Forwarding Definition Master (DFDMST)
Document Forwarding
Mailbox for alerts
ENABLE IN USER MASTER
ENABLE IN DOCUMENT MASTER
DOCUMENT FORWARDING DEFINITION HEADER (DFDMST)
Things to specify
1. Document - The document type in which this document flow is applicable.
2. Auto Approve on Final - On final approve call the finalization procedure of the document.
3. Send email alert to ‘To User’ – Send email to the user to alert document is pending to approve.
4. Conditional Parameter – To set multiple document mechanism according to the values selected in the particular document.
DOCUMENT FORWARDING DEFINITION DETAILS (DFDMST)
Things to specify
From and to user’s and roles details
User must set the action status and levels of each document forwarding flow in the definition detail window
Action Status (Predefined)
Begin – Initial level of a document flow cycle. The Process from document flow starts.
Intermediate - Status of a document between Begin and Final. Only when there is more than document flow in the process.
Final – Final stage of the document flow.
Level – 0,1,2, 3… etc. Send information to Initial user - provision to set acknowledgment to document flow initiated user.
DOCUMENT FORWARDING DEFINITION MASTER (DFDMST)
Document Forwarding Definition Master (DFDMST)
DOCUMENT FORWARDING
DOCUMENT FORWARDING – GENERAL TAB
DOCUMENT FORWARDING – HISTORY TAB
MAILBOX FOR WORKFLOW APPROVALS
SUGGESTIONS/DISCUSSION POINTS
Post and unpost options can be made just like new, edit buttons by keeping it separate from procedures list?
Reject /Hold/Recheck modes needed in approval?
Considering both users and roles in forwarding mechanism is confusing?
Stage and order versus Action Status and Level. Which is better?
Menu naming can be improved since workflow - definition since it is a common term.?
To user Column not needed in mailbox?